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HomeMy WebLinkAbout11/21/20111. 2. FINANCE COMMITTEE November 21, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 14, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tina Schellhorn, Electrical Foreman; Brandon Hodgin, Signal Tech II; Roger Wooden, Maintenance Electrician 2011 Davenport User's Group Davenport, Iowa December 13-15, 2011 $765.00 Sergeant Hoelscher; another WPD Bomb Tech Transportation of Bomb Squad Incendiary Devices Marion, Arkansas December 19-20, 2011 $516.00 3. Approval of sewer refund in the amount of $127.12 for Bobbie Sinders on behalf of Virden Creek Congregation of Jehovah's Witnesses located at 55 Newell Street — Submitted by Suzy Schares, City Clerk. 4. Approval of garbage refund in the amount of $136.50 for Charles & Lynne Gander for property located at 438 Belmont Avenue —Submitted by Suzy Schares, City Clerk. 5. Approval of garbage refund in the amount of $63.00 for Berneice Meyers for property located at 1665 Independence Avenue Submitted by Suzy Schares, City Clerk. 6. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Clerk/Finance $2,430.00 Purchase 2-part parking tickets with carbon sheet and envelope Clerk/Finance $2,750.00 + $100.00 Purchase Waterloo and Cedar Falls City Directories for City Departments Leisure Services $1,489.12 Purchase 2 new radios for #410 and #201 Leisure Services $5,000.00 Pay for the rental of various heavy equipment Police $1,100.00 + $50.00 Pay for collector coins from Warrior Chips to be distributed in an effort to promote safe driving and a positive law enforcement image Police $1,921.50 Pay for repair damage to a 2011 Ford Crown Vic police vehicle that was involved in a motor vehicle accident with a deer Traffic Operations $1,650.00 Pay for new repair system for terra camera and accessories from Katoski & Downing intersection Traffic Operations $2,134.00 Purchase 4 LED street lights Waste Management Services $7,639.00 + $200.00 Purchase Moyno parts for pump located in the filter building Waste Management Services $7,877.80 Purchase parts for Moyno pump located in the TAS building BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 14, 2011 5:00 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of November 7, 2011, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $105.00 for CommonBond Communities for property located at —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that authorization to reject all bids and re -bid for Asbestos Removal Contract No. 140-AR-11-14-11-GO and approve plans and specifications for nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 E. 9th Street (EDI), 116 W. Parker Street and 312 Charles Street —Submitted by Rudy D. Jones, Community Development Director, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $6,000.00 Pay for removal and disposal of materials at former CMC site Leisure Services $7,900.00 Purchase sod for the youth diamonds at Riverfront Sports Park Leisure Services $1,500.00 + $250.00 Pay for rental of excavator Leisure Services $24,900.00 Pay for labor and material for concrete sidewalk at Riverfront Sports Park in Cedar River Exchange Park Leisure Services $1,395.00 Purchase 9 banners for the Public Market Police $13,252.50 Purchase 45 body armor vests Street $5,116.00 + $295.00 Purchase replacement materials for guardrail on Broadway Street Traffic Operations $3,519.00 Purchase ITE Edgeconnect, video monitor and communication equipment Mr. Schmitt clarified that the cost of the removal and disposal of materials at the former CMC site included the scrap material. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated November 14, 2011, pp. 1-104, in the amount of $3,502,409.25, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FY,2O II BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED (. / 7'7/ 0 131/'s /.S)cO. v 61 o: Ov /55OJ �)7w Ori.inal - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Tina Schellhom, Electrical Foreman Brandon Hodgin, Signal Tech II Roger Wooden, Maintenance Electrician DATE: November 16, 2011 NAME OF CLASS / MEETING: 2011 Davenport User's Group DESTINATION: Davenport, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 13, 2011 RETURN DATE: December 15, 2011 DATE(S) OF MEETING: December 13, 14, 15, 2011 PURPOSE OF TRAVEL: To attend &ea. training offered by Traffic Control Corporation. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 525.00 LODGING 120.00 MEALS 120.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 765.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266 17 7120 1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 255.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO A4/1-(6,' DEPARTMENT HEAD November 16, 2011 I APPROVE THIS TRAVEL REQUEST MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1345 CF /, 7 g. g/(v.Uli 6•:,3. . '22 1 c' Copy - Department NAME(S) AND POSITION(S): Sergeant Brian Hoelscher & another WPD Bomb Tech DATE: Nov. 16,2011 NAME OF CLASS / MEETING: Transportation of Bomb Squad Incendiary Devices DESTINATION: Marion, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 19,2011 Return Date: December 20,2011 DATE(S) OF MEETING: Dec 19-20,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Hoelscher and another Waterloo Police Bomb Technician to Omni Explosives in Marion, Arkansas on December 19-20,2011 to transport incendiary devices and equipment back to Waterloo. The cost of both to travel to pick up the equipment was less than half the cost to have it transported by a private company. The items that will be transported are necessary foe the Bomb squad to complete their job function and their training. They will travel to the pick up location, spend the night in a hotel, pick up the equipment and transport it back to Waterloo the next day. The total cost of this travel request is $516.00. A city vehicle will be needed for travel to the facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 150.00 LODGING $166.00 MEALS $0.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 516.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR --7iJ3(I DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 21, 2011 Prepared: November 16, 2011 Dept. Head Signature: Suzy Schares # of Attachments: —64A-vie-k 4-pflov-EAL- 124 (7c4 SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Bobbie Sinders on behalf of Virden Creek Congregation of Jehovah's Witnesses of 55 Newell Street is requesting a sewer reimbursement in the amount of $127.12 because the property used an irrigation system therefore no water entered the sewer system. Charles & Lynne Gander for property located at 438 Belmont Avenue is requesting a garbage reimbursement in the amount of $136.50 because the property has been vacant since September 2010 and therefore did not utilize city garbage pick up services. Berneice Meyers for property located at 1665 Independence Avenue is requesting a garbage reimbursement in the amount of $63.00 because the property has a private hauler and therefore did not utilize city garbage pick up services. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. VIRDEN CREEK CONGREGATION OF JEHOVAH'S WITNESSES 55 Newell St. Waterloo, IA 50703 November 14, 2011 City Of Waterloo 715 Mulberry St. Waterloo, IA 50703 Re: Refund request from Water Works Dear Refund Committee: On my visit to City Hall on November 10, 2011 I inquired about getting a refund on a couple of water bills that we received, from 4/12/11 to 10/14/11, because this is a period of time that we use an irrigation system on our yard. The representative that I spoke with had called the Waterloo Water Works and for the recent bill, 7/15/11 to 10/14/11 account # 5-10-0600-005453, and they gave us credit of $101.56 on that bill. The bill dated 4/12/11 to 7/15/11 the Waterloo Water Works said that we would have to request credit for that bill which could be $127.12 if approved. We appreciate your kind assistance in this matter. Sincerely, Bobbie L. Sihders Secretary UUG6DFR DISPLAY Di Account No 05 10 0600 5453 Customer JEHOVAH WITNESS Address 55 NEWELL 5=Payments ? Billing Consu Date 11/03/11 92 8/03/11 98 5/04/11 10 2/01/11 38 11/02/10 89 8/02/10 51 Water Payment 130.84- 19.13- 55.08- 113.60- 67.63- splay Account History Billing Date Ph 291-6838 ST WATERLOO Sewer Garbage Payment Payment STORM Payment 11/17/11 14:11:55 Activity Total St Cnd Payment 0 228.68-' 33.71- 61.79- 455.02- P 42.24- 33.71- 61.79- 156.87- P /101.56- 33.71- 61.79- 252.14- P 109.61- 33.71- 61.79- 318.71- P 129.11- 33.71- 61.79- 292.24- P F3=Exit F14=Mthly Bill F16=Acct F20=Meter F21=Cust His F22=Bill Info F17=Bill F18=Bi11/Pmt F19=Cust His LA ( t l it t,tt,4) lr ��c kokiv 94,10 GO NCe"ti 0 �l� � iC1u �J Sam e �� s r y e .—tr Woo L Kc 40 be re.' �.,✓se 1� / 3 6 ,SU /✓K -%O tl th v4r 6« - /6- $7 51 iliac s ..-'< of, to, 6,4rel. A / Ti fa7oI Charles& Lynne Gander G5735 Blue Sage Rd. — - Waterloo, IA 50701 ��?j`at•��. i(li51 is < UUG6DFR DISPLAY 11/17/11 15:30:33 Display Account History Account No 12 10 0340 19950 Billing Date Customer GANDER CHARLES & LYNNE Ph 290-3482 Address 438 BELMONT AVE WATERLOO 5=Payments ? Billing Consu Date 9/16/11 0 6/16/11 0 17.87- 3/15/11 0 17.87- 12/15/10 0 16.85- 9/15/10 0 12.95- Water Sewer Garbage STORM Payment Payment Payment Payment 17.87- 37.50- 31.50-, 8.25- 37.50- 37.50- 37.50- 12.50- 31.50- 31.50- • 31.50 10.50- 8.25- 8.25- 8.25- 2.75- Activity Total St Cnd Payment 95.12- P 95.12- P 95.12- P 94.10- P 38.70- P F3=Exit F14=Mthly Bill F16=Acct Info FIT -Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Cam, n s 12-4. OD (p.5 Berneice Meyers 1665 Independence Ave. Waterloo, IA 50707 Waterloo City Hall - Attn: Finance Department 715 Mulberry Street Waterloo, IA 50703 Subject: Incorrect Charges for Garbage Collection Earlier this year I sent a signed waiver to Blackhawk Waste Disposal d& Recycling along with a stamped envelope with your address so that they could forward the form to you. I own a business, Meyers Nursery, which is located on the same lot as my residence. I use the Blackhawk Waste dumpster for the business and to dispose of my personal garbage so do not need to employ the services of the city for my garbage collection. The reason I was not aware that I was being charged for garbage collection is because the person who handles Accounts Payable was cutting one check to cover both the nursery's and my personal bill to the Water Works. She has been on vacation and I saw my bill for the first time this year and immediately realized there was a discrepancy. I am sending Black Hawk Waste Disposal another signed waiver along with a stamped envelope in the mail today and hopefully they will forward the paperwork to you this time. Please credit me for the charges as listed below: Readings 12/28/2010 thru 03/25/2011 $31.50 Readings 03/25/2011 thru 06/24/2011 $31.50 Total Credit Due $63.00 For the bill I just received for Readings 06/24/2011 thru 09/27/2011 I will deduct the $31.50 myself and will assume you will adjust the records on your end. Also, you are showing my address as 1663 Independence Avenue but it is actually 1665 Independence Avenue. Could you please correct that while you are adjusting my records. If you have any questions with regard to this matter, feel free to contact me at my place of business at 232-3954. Thanks for your assistance in straightening this out. Berneice Meyers Account No 01 70 0415 Customer MEYERS LEROY Address 1665 5=Payments ? Billing Consu Date 10/11/11 15 7/11/11 4/11/11 1/10/11 _ 10/08/10 7/08/10 UUG6DFR DISPLAY 11/04/11 11:59:02 Display Account History 879 Billing Date Ph 233-4673 INDEPENDENCE AVE WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 25.55- 37.50- 8.25- 6 17.87- 37.50- 5 17.87- 37.50- 9 17.87- 37.50- 11 19.29- 37.50- 8 16.85- 37.50- 31.50- 31.50• - 8.25- 8.25- 8.25- 8.25- 8.25- Activity Total St Cnd Payment 71.30- 0 RT 95.12- P 95.12- P 63.62- P 65.04- P 62.60- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS /3 56 rQ,ttiwok,'se- Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer November 4, 2011 Bernice Meyers 1665 Independence Avenue Waterloo, IA 50707 RE: 2011 Private Hauler Form Ms. Berneice Meyers: We still have not received the 2011 Private Hauler Exemption form for the above address in our office. We need a signed original form to complete our records. Please forward the signed original form to our office at your earliest convenience. After the form is received and your account is updated we will be able to process your reimbursement request. If you have any questions, please feel free to contact our office. Sincerely, .Sagry $Craze¢ Suzy Schares City Clerk mfa/ss Enclosure WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date it i94lII tt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,430.00 plus est. shipping costs of $ 0.00 to pay for or purchase 2-part parking tickets w/carbon sheet and envelope This purchase or expenditure is being made because: The parking ticket supply is very low. Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: �X Bids or quotes were not taken on this purchase because: This is the same vendor the City has used in the past to print the parking tickets, and they have the template on file. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-7940-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 1,500.00 t'/ L.,:, 0 ' $ 1,498.93 < /ocJ (` Date (Signature Finance Dept. Review) //--/ Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) and Mfg., Inc. "We're your type" 847/395-4111 847/395-1203 FAX 847/395-4232 Manufacturers of Parking Tickets Since 1954 Full Service Commercial Printing 966 Victoria Street Antioch, Illinois 60002 Invoice DATE INVOICE # / 1/8/2011 BP-5733 BILL TO SHIP TO City of Waterloo Deputy City Clerk 715 Mulberry Street Waterloo IA 50703 City of Waterlo 715 Mulberry Street Waterloo IA 50703 P.O. NO. DUE DATE 11/8/2011 DATE QTY DESCRIPTION FORM RATE AMOUNT 20 20000 Green 3.5x5 Parking Tickets #626001-646000 S-12 & W-39A 121.50 2,430.00 1.5% per month service charge will be added to accounts after 30 days Total $2,430.00 VISA® r MasterCard City Clerk Use Only Finance Committee/ Approval Date 11I j �U 4'A( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend v� $ 2;650• 30 ;150 -plus est. shipping costs of $ 100.00 to pay for or purchase Waterloo and Cedar Falls City Directories for City Departments This purchase or expenditure is being made because: The City Departments have a need for the Directories Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: InfoGroup is the only company that provides City Directories Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation 0 Bonds n Federalother grants n Other (specify) This expenditure is to be coded to the following budget line -item: Arc- -ii-o - 1`l (` L i .n(si 7Q0i/476r,l (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted, ce II-l7- I I -7 9.r(.lf. ,w / 1.c 1'wi2_ /' /7, '// (Signatur4ept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies Worms \112111.Polk City Directory.Expenditure Pre -Authorization Forrn.xls (Mar 2010) Street Department Fund: Contact: Donna Balk Housing Association Fund: Contact: Janet Wessels 1 Building Department Fund: Contact: Police Department Fund: Contact: Joe Leibold Waste Management Fund: 520-14-5200-1584 Contact: Rita Bollans 1 Engineering Fund: 266-07-7830-1561 Contact: Eric Thorson 1 Community Development Fund: Contact: Ann Northey Water Works Fund: 010-03-8400-1351 Contact: Mary Ratkovich 1 Leisure Services Fund: 010-37-4100-1561 Contact: Madonna Welsh Library Fund: 010-33-3100-1584 Contact: Kim Chapman 2 1 Attorney Fund: 010-06-8600-1584 Contact: Linda Craun 1 Clerk/Finance Fund:010-03-8400-1351 Contact: Maria Armstrong 1 1 Total Order Waterloo $275.00 Cedar Falls $275.00' 8 2 'ThrAC !l(i 7t(5i /siT A( L-4 i(.0 7slo 0 2- #.1384522 Page 1 of 1 POLK CITY *"2 Remit to DI RECTA Rf ES (866) 478-8104 infogroup 1020East 1st Street Order Number 1384522 Papillion, NE 68046-7611 (Please include this number on your check) Please fax your signed contract to: (866) 735-4758 1384522 y0). 544W756 SalesRepNumber 10012988 Market Number 5204-21 Sales Rep Name WINTER, JOHN Market Name Waterloo, IA Customer Phone # (319) 291-4323 Customer Number 14102809 Customer Fax# Company Name CITY OF WATERLOO Ship to Address Bill to Address 715 Mulberry St Waterloo IA 507035783 Source Code Tax Exempt # INVOICE/ SALES CONTRACT 715 Mulberry St Waterloo IA 507035783 TF9RI Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION UST UNIT PRICE QUANTITY ACTUAL PRICE 100 aty Directory 265.00 8 2120.00 8 Bundle Shipping 10.00 8 80.00 Credit Card # P.O. Number Subtotal Tax Total Order Amount 2200.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT® 2003 CITY DIRECTORIES, INC. infoTYME IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. infoTYME AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF infoTYME OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF infoTYME ONLY FOR BACKUP PURPOSES.(SEE "2. LICENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SI F 4 IS c TRA T. Signature CITY OF WATERLOO Signer's Title Date / Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature ER, JOHN infoTYME Received , (customer initials) Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 http://as400d.intra.infousa.com: l 1111 /PolkCitySales/SalesContract?USER=JOHNWIN&... 11/17/2011 #1384521 Page 1 of 1 POLK CITY ,,a Remit to DIRECTORIES (866) 478-8104 infogroup -,N,Na„ i Roo 1020 East lst Street Papillion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 Market Number Market Name Customer Number Company Name Bill to Address 1384521 I-104 9`i'i -f7sa 4192-22 Cedar Falls, IA 14102809 CITY OF WATERLOO 715 Mulberry St Waterloo IA 507035783 Tax Exempt # INVOICE/ SALES CONTRACT Order Number 1384521 (Please include this number on your check) Sales Rep Number 10012988 Sales Rep Name WINTER, JOHN Customer Phone # (319) 291-4323 Customer Fax # Ship to Address 715 Mulberry St Waterloo IA 507035783 Source Code TFIRI I Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION UST UNIT PRICE QUANTITY ACTUAL PRICE 100 City Directory 265.00 2 530.00 8 Bundle Shipping 10.00 2 20.00 Credit Card # P.O. Number Subtotal Tax Total Order Amount 550.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHTS 2003 CITY DIRECTORIES, INC. infoTYME IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. InfoTYME AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREAT(. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF infoTYME OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF infoTYME ONLY FOR BACKUP PURPOSES.(SEE "2. UCENSE RESTRICTIONS" ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SID.. OF T Signature CITY OF WATERLOO Signer's Title Date / / Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature INTER, JOHN infoTYME Received Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 (customer initials) http://as400d.intra.infousa.com:11111/Pol cCitySales/SalesContract?USER=70HNWIN&... 11/17/2011 City Clerk Use Only Finance Committee Approval Date J24 (2-6 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,489.12 plus est. shipping costs of $ to pay for or purchase Two new radios for #410 and #201 This purchase or expenditure is being made because: Radios are needed for these City vehicles. Vendor selected for this purchase: Electronic Engineering n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: The radios need to match the other radios used by the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation nBonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1569 $744.56 410-37-4100-2113 $744.56 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 46,00017 01,750 /L)( CDD and the current available balance is $ 6 x 31s289 `/r,d/`{ Respectfully submitted, // ' �`' 1( ((Signature D ead or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Radio preauth.xls (Mar 2010) 11/16/2011 10:00 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval Date it ftgtti City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase Rental of various heavy equipment. This purchase or expenditure is being made because: Heavy equipment that the City does not own is needed for the project to construct a pond at South Hills Golf Course. Vendor selected for this purchase: Mid Country Machinery, Inc. Waterloo x Bids or written quotes were taken on this purchase, as follows: RSC, United, Star, Allstate, Black Hawk Rental Companies do not inventory this type of equipment. Shipping from out of the area is too expensive. 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax n Sewer Bonds n Federalother grants ❑ Other (specify) y This expenditure is to be coded to the following budget lo 648-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Repest#vlly subm} ignatur�De hfead or Designee) Date Sanitation line -item: pew esde .a.. C>'ad (Project Code) cy /0U,000 $ 18&OAFr`/ $ .W 0OA:O /.,,4'?{37y (Signature Finance Dept. Review) Date it:\shared goodies\forms\Expenditure Pre -Authorization (Mat Z610) ,'1 I , V V `'� City of Waterloo t��'f o1 �I! Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,100.00 plus est. shipping costs of $ 50.00 to pay for or puchase Collector Coins from Warrior Chips to be distributed in an effort to promote safe driving and a positive law enforcment image. This purchase or expenditure is being made because: In conjunction with the Governors Traffic Safety Bureau's impaired driving message we are given grant funds to provide promotional items that are to educate the public on the dangers of impaired driving. ❑ Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Warrior Chips is the only manufacture of cerarmc coins. Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑X ❑ General Fund ❑ Road Use Tax ❑ Sewer Bonds E Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1561 11 GRTTK t010-11-11001325 Com/Sery (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respe4tfully submitted, 0 (Siiat6re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) pivo %4c) users\shared goodies lforms\Expenditure Authorization Fix a Squad(Oct 2004) City Clerk Use Only Finance Committee Approval Date )I ! _ /20W City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,921.50 plus est. shipping costs of $ 0.00 to pay for or purchase repair damage to a 2011 Ford Crown Vic police vehicle that was involved in a motor vehicle accident with a deer. This purchase or expenditure is being made because: repair is needed to the patrol vehicle to return it to service. Vendor selected for this purchase: Cedar Valley Motors and Collision Center I n l Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors and Collision Center $1921.50 Iowa Auto Rebuilders $2,573.55 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund nBonds Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, S-/I (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\fors\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ /SC; 0 $ 45 LY (Signature Dept.�iead or Designee) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1101 /7611 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,650.00 plus est. shipping costs of $ to pay for or purchase New repair system for terra camera and accessories from Katoski & Downing intersection. This purchase or expenditure is being made because: Camera and accessories were damaged by lightening. Repairing the camera is more cost effective than replacing at a cost of $5,400.00 Vendor selected for this purchase: Traffic Control Corporation El Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $1,650.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax El Sewer 0 Sanitation QX Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 26,000.00 $ 7,687.73 r/ of Y' l,t.11,e, (42.t.c41.e5,) (Signature Finance Dept. Review) Date Date K:\shared goodies\forms12011-November-Expenditure Pre -Authorization -repair camera at Katoski & Downingxls.xls (Mar 2010) a City Clerk Use Only Finance Committee Approval Date )i (9-1 t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ .-966:66 <R/3/ plus est. shipping costs of $ to pay for or purchase 4 - LED street lights This purchase or expenditure is being made because: Pilot $1,000.00 rebate program with MidAmerican Energy - 4 LED street lights for the intersection of Penneys Dr. and San Marnan Dr. Vendor selected for this purchase: 3E (Mayfield Lighting Series approved 8/8/11) El Bids or written quotes were taken on this purchase, as follows: 3E (Mayfield Lighting Series) Windsor Heights, IA $2,134 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 8/8/11 - approved $1,134.00 Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) T(__ his expenditure is to be coded to the following budget line -item: 4(��17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, 1-66e Il/ �// i `-e Gr /.? -L f 11 i7-2;,// ((Signature Dept. Hd or Designee) I Ddte (Signature Finance Dept. Review) Date (Project Code) $ 18,600.00 $ 6,945.58 K:\shared goodies\forms\2011-November-Expenditure Pre-Authorization-$1,000 for LED street lights-penneys & SanMaman.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeee Approval Date v1 ?o f,/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,134.00 plus est. shipping costs of $ to pay for or purchase 4 - Betaled LED street lights This purchase or expenditure is being made because: Penneys & San Marnan intersection LED luminaire street light replacement project. MidAmerican Energy grant pays for $1,000.00 of the $2,134.00 project. Vendor selected for this purchase: Mayfield Lighting Series QX Bids or written quotes were taken on this purchase, as follows: Mayfield Lighting Series West Des Moines, IA • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund 0 Road Use Tax D Sewer 0 Sanitation OX Bonds 0 FederaUother grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, / ,(Signature Dept Head or Designee) (Project Code) $ 18,600.00 ✓ $ 6,945.58.1"/ 14 Y / �_akz_gcc- Date (Signature Finance Dept. Review) Date K:\shared goodies\fomts\2011-July-Expenditure Pre-Authorization-Betaled 4 LED st. Igts. Penneys & SanMaman.xls (Mar 2010) • A. City Clerk Use Only Finance Committee 0-Dtt Approval Date ( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here bys requested to authorize mant to following d purchase or expenditure submitted by the to pay for or purchase $ 7,639 00 Moeno num n Parts plus ext. shipping cost of $ 200.00 This purchase or expenditure is being made because: To rebuild the moyno pump in the filter bldg. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mc2 Inc. is the only moyno rep that supplies moyno version 5 pump parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: ❑X Sewer: ❑Sanitation: nBonds: This expenditure is to be coded to the following budget Tine -item: ❑Federal/other grants: ❑Other(specify): (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte (Si ept. Head Or Designee) (Project Code) $ 201,422.00 ✓ $-1-2- 5 i/13�il 3� Date (Signature Finance Dept. Review) //-1 20If Date 10/20/2011 22:28 4023339663 MC2 INC PAGE 01 i 01 Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 FAX MEMO DATE: 1 - 31.. 11 ATTN.' Rie..WAY-Lc iOLSo,3 COMPANY- L.1h 1-K12.c.nLa FAX14: S19 211 - 4A3 23 SUBJECT: tit Nat. Lliy1P P ,zrs. FROM.- Roger D. Gellhaus Total Number of Pages: 1 MESSAGE: 21 CUA Ara fZ c c_ u a S f el . T 14 P2 rzT M 24 C1 NCB bi,2E 45 FbLutws.: 4 -. ' TArz rZ &-ASt T.C. — 41)62vm g41,c, 4 22.' t88. °O _ Era. = (2 .. 3 1.416..4SJGs 7 I C.A.. Draw e Pity — 42z40ri zc t- - 4-72,q2 ca . : 4 72.."1? Una •Srta. ) 1 . COPF4IrcrirLIG 12 ---9211.zil 81b1 11'5,631e'a • it51631 (1- S ci_JEEics ) lea - l atv6 StaAFT. - 4251t04__ - #1,943A' a±4 h94S°* (4-for-&-rS) i-7,635.O S Kt/;3'ti 1z GP , B e' s3966 114 �,, trE1,e3 St.-0 hu_ sutra v) 1 wr ?i 6 r. Fizetz. i- ��- }ig,7 4 IF Jd-C LE- ME I(kYN 11 t F YOU f' I6 43J H ZZWE-STL©1JS. 76 35, w _TilAtte_ Du Address: info®mc2h2o_com City Clerk Use Only Finance Committee Approval Date 11 /91 /- tt City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 7,877.80 _ plus ext. shipping cost of $ 0.00 pump parts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Moyno pump for the TAS bldg are womout parts need to be replaced. This is for TAS pump #2 lBids or written quotes were taken on this purchase, as follows Mc2 Inc. quote for parts needed $10,122.00; Liberty Process Equip. quote for parts $7,877.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: ❑Road Use Tax: nSewer: riSanitation: [Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitt $ 201,422.00 '' $ 40�&4 76!j7 vZ� //-/�/—// / 1''Lc'! ' " �iJ a �vZ //-! .)-cl r (Si atur. Head Or Designee) Date (Signature Finance Dept. Review) Date Nov 1 2 11 11:09a Liberty Process Equipment 18476407855 Liberty Process Equipment, Inc. 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 ;old To: ,FTY OF WATERLOO 3505 EASTON AVENUE NATERLOO,IA 50701 3orifirm To: PICHARD OLSON Quote p.1 Page 1 of 1 Quote Number. 0037721 Quote Date: 1 V 14/2011 Quote valid through 12114/2011 Customer Number: CITWAT Salesperson: ZACH BITTER Ship To: CITY OF WATERLOO 35D5 EASTON AVENUE WATERLOO, IA 50701 vustomer Reference Ship VIA 1F036 SPARES F.O.B. Terms Approximate Delivery ARLINGTON HTS NET 30 DAYS 4 WEEKS Item Description Serial Number Unit Qty Price Amount 40 C74FG1L CDQ ROTOR EACH 1 5,298.00 5,298.00 30 C34PGQL CDQ STATOR EACH 1 2,543.00 2,543.00 39 8G085QL STATOR GASKET EACH 3 9.60 28.80 PACKAGING FEE $8.00 PER PKG 8.00 PRICES ARE DELIVERED. THANK YOU ZACH RITTER Tf S —/2FO ec.2T:3- Total: 7,877.80 Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. Visit our website at http:i/www.libartyprocess.com Engineered Products For the Manufacturing & Processing industries 11/10/2011 03:01 4023339663 P4C2 INC RAGE 01i81 1 AMY 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 Mc2, Inc. Fax To: Richard Olson —Waterloo, IA. Frorn Roger D. Gellhaus Fax: 319-291-4523 Pages: 1 Phone: 319-291-4553 Date: November 10, 2011 Re: Moyno Pump Parts. CC: Message: Rich Per your phone conversation attached are the prices you requested: One (1) Rotor Part number C74FG1 $6,486.00 each One (1) Stator Part number C340GQ $3,588.00 each Three (3) Stator gaskets— Part number BG085Q $16.00 each x 3= $48.00 total. Freight on all of the above items- Estimated at $200.00 total We had a price increase since I quoted these items in January 2011, but I can hold the price on the Rotor and Stator until December 31 st, at $6,231.00 for the Stator and $3,360.00 for the Rotor. Let me know if you have any questions, or need any information. Thank you 5(sk•oa 2 G 6. a !/ of fh74— '�/0,: aa.ca