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Home My WebLink About11/14/2011FINANCE COMMITTEE November 14, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 7, 2011 NEW BUSINESS 1. Approval of garbage refund in the amount of $105.00 for CommonBond Communities for property located at —Submitted by Suzy Schares, City Clerk. 2. Authorization to reject all bids and re -bid for Asbestos Removal Contract No. 140-AR- 11-14-11-GO and approve plans and specifications for nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 E. 9th Street (EDI), 116 W. Parker Street and 312 Charles Street —Submitted by Rudy D. Jones, Community Development Director. 3. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $6,000.00 Pay for removal and disposal of materials at former CMC site Leisure Services $7,900.00 Purchase sod for the youth diamonds at Riverfront Sports Park Leisure Services $1,500.00 + $250.00 Pay for rental of excavator Leisure Services $24,900.00 Pay for labor and material for concrete sidewalk at Riverfront Sports Park in Cedar River Exchange Park Leisure Services $1,395.00 Purchase 9 banners for the Public Market Police $13,252.50 Purchase 45 body armor vests Street $5,116.00 + $295.00 Purchase replacement materials for guardrail on Broadway Street Traffic Operations $3,519.00 Purchase ITE Edgeconnect, video monitor and communication equipment BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 7, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 24, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Duncan Florida Polygraph Association Seminar Fort Lauderdale, Florida November 17-20, 2011 $1,678.00 Bill Beck, Medical Officer C Shift IEMSA Conference Des Moines, Iowa November 10-11, 2011 $650.69 Jason Hernandez, Medical Officer B Shift IEMSA Conference Des Moines, Iowa November 9-12, 2011 $660.69 Michelle Weidner, Chief Financial Officer 16th Annual Governmental GAAP Webinar in office November 3, 2011 $180.00 Mike Schipper and 2nd possible instructor Fisher Controls Technician Marshalltown, Iowa November 9-11, 2011 $303.00 Sergeant Rasmussen Less Lethal Instructor Course Plainfield, Indiana November 27- December 1, 2011 $2,070.00 Todd Henrich, LS Electrician Mechanical Code Waterloo, Iowa October 4, 2011 $110.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $108.00 for Melissa Helm at 922 W. Mullan Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that sewer refund in the amount of $5,490.54 for Crystal Ice for property located at 1432 and 1656 Sycamore Street —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Authorization of Asbestos Removal Contract No. 140- AR-11-14-11-GO bid process and approve plans and specifications for nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 E. 9th Street (EDI), 116 W. Parker Street and 312 Charles Street —Submitted by Rudy D. Jones, Community Development Director, be approved. Ayes: Three. 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Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 14, 2011 Prepared: November 8, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 SUBJECT: Submitted by: Attrffv-tok " Garbage Refund for CommonBond Communities for property located at 217 Unity Square Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Common Bond Communities for property located at 217 Unity Square in the amount of $105.00. Summary Statement: The above property has been charged for garbage when in fact they have a private hauler. They are requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $105.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not approve the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services. CormonBond C0MMUN IT1ES November 2, 2011 Finance Committee 715 Mulberry Street Waterloo IA 50703 328 Kellogg lllc-d \\' St. Paul 3LN 55102 651-291-1750 651-291-1003 FAX www.commonbond.org To Whom It Concerns: I am requesting a refund check for overpayment of Water Bill for Account # 4-20-2140-062173 K. The address is 217 Unity Square, Waterloo. As this is a private street, we have a paid hauler for garbage and the charges should be removed from the billing. I have had the charges removed on our current billing and expect that all future billings will be correct. However, we overpaid on the bill for April 2011 and July 2011. A check may be sent to East Waterloo Family Housing, 328 Kellogg Blvd West, St. Paul MN 55102. If you have any questions or need additional information I may be reached at 651-310-9278. Thank you. Laura Frost Regional Manager CommonBond Communities UUG6DFR DISPLAY 11/09/11 14:12:19 Display Account History Account No 04 20 2140 62173 Billing Date Customer EAST WATERLOO FMLY HSG Ph 651/291-1750 Activity Address 217 UNITY SQ WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 10/28/11 307 0 7/28/11 308 386.90- 688.56- 31.50- . 1106.96- P 4/28/11 275 404.31- 728.18- 73.50- . 1205.99- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS • Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication: Buildings and Grounds & Finance Committees City Council Meeting: November 14, 2011 Prepared: November 9, 2011 Dept. Head Signature: / --- Rudy D. Joni, Community Development Director # of Attachments: None. SUBJECT: 140-AR-12-05-11-GO Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize bid process and approve Plans and Specifications for removal of asbestos from nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 East 9th Street (EDI), 116 West Parker Street, and 312 Charles Street. Bids will be due on November 28, 2011 and awarded on December 5, 2011. Summary Statement: Due to incorrect information provided by the Asbestos Survey Report on the initial bid documents, all bids previously submitted for this project were rejected. We request authorization to rebid with accurate information. We request that the successful low bidder/contractor remove asbestos in preparation for the demolition of the structures and site clearance. It is anticipated that potential small commercial development and new single-family housing could be erected at some sites. Expenditure Required: Estimate: $24,000.00. It is not anticipated that a public hearing will be required. Source of Funds: General Obligation and Economic Development Initiative Funds. Policy Issue: Slum and Blight, Public Safety, New Housing. Alternative: None. Removal required by State and Federal law. Background Information: City acquired most of these lots using the 657A process. Attachment J:\ANN-N\DEMO\Asbestos Contracts\ASBESTOS REMOVAL \140-AR-12-05-11-GO\Council Communication 11-09-11.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EQUAL ROUS NG OPPORTUNITY Asbestos Removal Contract 140-AR-12-05-11-GO Address Area Location Material Approximate Quantity Cost to Remove 116 W. PARKER ST KITCHEN 2ND FLOOR BASEMENT EXTERIOR ROOF FLOOR BATH DUCTS SIDING FLASHING LINOLEUM LINOLEUM DUCT WRAP TAR TAR 96 SQ FT 64 SQ FT 190 SQ FT 200' X 1/2" FT 40 SQ FT 312 CHARLES ST BASEMENT BASEMENT PORCH ROOF EXTERIOR DUCT WORK DUCT WORK ROOF PENETRATIONS WALLS DUCT WRAP DUCT TAPE TAR TAR SLATE SIDING 10 SQ FT 70 SQ FT 26 SQ FT 10 SQ FT 3200 SQ FT 318 E. 9TH ST ROOF ROOF PENETRATIONS DRIP EDGE TAR TAR 20 SQ FT 20 SQ FT 332 IRVING ST BASEMENT BASEMENT BASEMENT PORCH ROOF DUCT WORK FLOOR JOIST FLUE VENT FLASHING PENETRATIONS DUCT WRAP DUCT WRAP PACKING TAR TAR 120 SQ FT 8 SQ FT 110 SQ FT 18 SQ FT 40 SQ FT 1114 JEFFERSON ST 2ND FLOOR LIVING ROOM 1ST FLOOR BASEMENT STAIRWAY KITCHEN 1ST FLOOR BATHROOM EXTERIOR SIDING EXTERIOR SIDING VENT ON 2ND FLOOR VENT IN LIVING ROOM VENT NEAR OLD BASEMENT STAIRWAY SHEET FLOORING BATHROOM EXTERIOR SIDING SOUTH ADDITION HVAC WRAP HVAC WRAP HVAC WRAP SHEET FLOORING - CREAM/BLUE SHEET FLOORING - CREAM TRANSITE SIDING WITH STRAIGHT BOTTOM TRANSITE SIDING WITH WAVY BOTTOM BELOW BELOW 60 SQ FT FOR ALL 3 HVAC WRAPS 150 SQ FT 70 SQ FT 1500 SQ FT 500 SQ FT 1 Asbestos Removal Contract 140-AR-12-05-11-GO 1116-1118 JEFFERSON ST BASEMENT BASEMENT BASEMENT VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS HVAC WRAP HVAC WRAP HVAC WRAP BELOW BELOW 12 SQ FT FOR ALL 3 213 N. BARCLAY ST LIVING ROOM LIVING ROOM KITCHEN LIVING ROOM FLOOR LIVING ROOM DOORWAY KITCHEN FLOOR UNDER 12x12 FLOOR TILE FLOOR TILE-9x9-BROWN WITH STREAKS -NO MASTIC DETECTED IN MASTIC HVAC WRAP FLOOR TILE-9x9-BROWN NO ASBESTOS DETECTED IN IN MASTIC 150 SQ FT 2 SQ FT 120 SQ FT 129 RICKER ST KITCHEN 1ST FLOOR MIDDLE BEDROOM VENT IN KITCHEN VENT BELOW STEPS VENT IN BEDROOM HVAC WRAP HVAC WRAP HVAC WRAP BELOW BELOW 100 SQ FT FOR ALL 3 135-137 UNIVERSITY AVE NO ACM INDICATED IN 137 UNIVERSITY 1ST FLOOR SOUTH ROOM 2ND FLOOR BATHROOM SOUTH ROOM VENT- 1ST FL OF 135 UNIVERSITY BATHROOM VENT-2ND FL OF 135 UNIVERSITY HVAC HVAC BELOW 40 SQ FT FOR BOTH TOTAL BID PRICE: 2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Removal and disposal of materials at former CMC site This purchase or expenditure is being made because: Materials to be disposed of prior to start of construction Vendor selected for this purchase: A -Line n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Contracted with City for scrap metal recycling Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: u General Fund n Road Use Tax Sewer ❑ Sanitation QBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf submitted, (Signature Dept. Head or Designee) (Project Code) $ 35,000.00 3 $ 60,578.15 �r tjtt ,i ',iC-!_.4rt-L L //-t 'I Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Central Garage - Removal of Booth and Outbuildings at CMC.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tt7 l 20" City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 7,900.00 plus est. shipping costs of $ to pay for or purchase Sod for the youth diamonds at Riverfront Sports Park. Material only. This purchase or expenditure is being made because: sod is needed for the renovation at Riverfront Sports Park. Vendor selected for this purchase: Blue Grass n Bids or written quotes were taken on this purchase, as follows: Blue Grass, Alburnett IA $0.15 per sq foot Oleson Sod, Cedar Falls $0.16 per sq foor ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X Road Use Tax ❑ Sewer Sanitation Federal/other grants ri Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res p�ifulty submitted, (Signature Dept /}ie or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 11/09/2011 09:28 3192914297 WATERLOO LEISURE SER PAGE 02/03 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Flnance Committee Approval Date ° II* 1,60. The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,500.00 plus est. shipping costs of $ 250,00 to pay for or purchase Rental of excavator This purchase or expenditure is being made because: heavy equipment is needed for the project to create a pond at South Hills golf course. Vendor selected for this purchase: Mid Country Machinery, Inc. Waterloo 0 Bids or written quotes were taken on this purchase, as follows: Mid Country Machinery, Waterloo $500/day. RSC, United, Black Hawk, and All State Rental do not inventory this type of equipment. Shipping equipment from out of the area is too expensive. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E Road Use Tax n Sewer El Sanitation Q Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: �7-4120-2174 new code requested (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp tftlsu bm itted, (Signature Dept. /7 77 Designee) Date K:\shared goodiestforms`ig6If pond (Mar 2010) $ wet:eo- /06,(J62 $ 10,000.00 Cis 71✓ (Signature F ance Dept. Review) it-9-7/ Date 11/09/2011 09:28 3192914297 WATERLOO LEISURE SER PAGE 03/03 ❑ Bonds City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Dote tt�(t{(2-4(4 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ me 24,900 plus est. shipping costs of Department to expend $ to pay for or purchase Labor and material for concrete sidewalk at Riverfront Sports Park in Cedar River Exchange Park. This purchase or expenditure is being made because: to build sidewalks connecting the ball fields at Riverfront Sports Park. Vendor selected for this purchase: D.C. Corp Waterloo Bids or written quotes were taken on this purchase, as follows: D.C. Corporation, Waterloo $18,480 plus extra at $3.85 per sq foot Christone Concrete, Waterloo $18,480 plus extra at $4.10 per sq foot B&B Builders, Waterloo $20,400 plus extra at $4.25 per sq foot n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Federal/other grants n Sewer i l Sanitation Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signa ure Dept. /(-9=- 7/ r Designee) Date (Signature o 5v,l c jj-q -i l finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee ,. Approval Date NI(��a�t0t( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,395.00 plus est. shipping costs of $ to pay for or purchase Nine (9) banners for the Public Market This purchase or expenditure is being made because: needed for the grand opening at the Public Market Vendor selected for this purchase: Signs By Tomorrow Cedar Falls ❑ Bids or written quotes were taken on this purchase, as follows: Signs by Tomorrow could meet the specs and the tight deadline. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Hotel Motel discretionary budget (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ignature Dep .,He (Project Code) $ - c.r'(..D (Signature Finance Dept. Review) /(in %�// Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) FW: Banners - UPDATED QUOTE Page 1 of 2 PAUL HUTING From: Susan Ruddock Hansen [shansen@vandewalle.com] Sent: Wednesday, November 09, 2011 3:02 PM To: PAUL HUTING Cc: Marta Nelson Subject: FW: Banners - UPDATED QUOTE Hi we added the pole pockets to the price and here is the new quote. Just slightly higher. Susan Hansen Creative Director, Marketing Communications Vandewaile & Associates inc. 120 E Lakeside Street Madison, WI 53715 shansen@vandewalle.com 608-255-3988 608-255-0814 Fax Forwarded Message From: Signs By Tomorrow <cedarfalls@signsbytomon-ow.com> Date: Wed, 9 Nov 2011 14:59:32 -0600 (CST) To: Susan Ruddock Hansen <shansen@vandewalle.com> Subject: Re: Banners - UPDATED QUOTE Here's the updated quote! SIZE: 80" x 34" MATERIAL: 13oz Smooth Banners, 2-sided, 4 Color+Pole Pockets Top and Bottom QUANTITY: 1 Each // 9 Total Banners PRICE: $155.00 Each Heather Allan Graphic Designer Signs By Tomorrow Cedar Falls, IA Phone: 319-268-0001 Fax: 319-268-0002 www.signsbytomorrow.com/cedarfalls<http://www.sionsbytomorrow.com/cedarfalls> --Original Message — From: "Susan Ruddock Hansen" <shansen@vandewalle.com> Sent Wednesday, November 9, 2011 2:48pm To: "Signs By Tomorrow"<cedarfalls@s!gnsbytomorrow.com> Subject Re: Banners - QUOTE Hi does that include pole pockets top and bottom? Thanks! 11/9/2011 FW: Banners - UPDATED QUOTE Page 2 of 2 On 11/9/11 2:48 PM, "Signs By Tomorrow" <cedarfalls@signsbytomorrow.com> wrote: Here is the quote for the banners! SIZE: 80" x 34" MATERIAL: 13oz Smooth Banners, 2-sided, 4 Color QUANTITY: 1 Each // 9 Total Banners PRICE: $140.00 Each Thank you! Heather Allan Graphic Designer Signs By Tomorrow Cedar Falls, IA Phone: 319-268-0001 Fax: 319-268-0002 www.signsbytomorrow.com/cedarfalls <http://www.signsbytomorrow.com/cedarfalls> Susan Hansen Creative Director, Marketing Communications Vandewalle & Associates Inc. 120 E Lakeside Street Madison, WI 53715 shansen@vandewalle.com 608-255-3988 608-255-0814 Fax End of Forwarded Message 11/9/2011 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date (t1Eit 1201,1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 13,252.50 plus est. shipping costs of $ 0.00 to pay for or purchase purchase forty five body armor vests as part of the replacement program that is funded by National Institute of Justice on a fifty percent grant. Total cost $26505.00 This purchase or expenditure is being made because: replacement of body armor worn by the officer of the department for personal protection that have reached the five year replacement date. Vendor selected for this purchase: Uniform Den n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Uniform Den has the current bid for replacement of body armor for the Police Department. The five year bid was approved on August 9th, 2010. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax 1111 Sewer ❑ Sanitation Qx Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns, Body Armor & Tasers (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Siigniture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ (vCOC.0 $SC K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committel Approval Date 01,1 /201 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 5,116.00 plus est. shipping costs of $ 295.00 to pay for or purchase Replacement materials for guardrail on Broadway Street (Concrete and Metal) This purchase or expenditure is being made because: Damaged in accident (Insured Driver) Vendor selected for this purchase: John Thomas Inc nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Limited suppliers Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer n Sanitation Bonds 111 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 5,000.00 -1540 $ Gl �fl .:21) Respectfully submitted, tiA (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies \forms\Street Dept - Materials for Broadway Guard Rail Replacement.xls (Mar 2010) Date City Clerk Use Only Finance Committee t / Approval Date bt L t`Cj913 l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,519.00 plus est. shipping costs of $ to pay for or purchase ITE Edgeconnect, video monitor and communication equipment This purchase or expenditure is being made because: Communication equipment and monitor for video camera system at the intersection of Greenhill Rd. and Rainbow Dr. Vendor selected for this purchase: Brown Traffic Products, Inc. E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $3,519.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer ❑ Sanitation E Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, (SI (Project Code) $ 47000E00 /b,�'0Ci */0,6')L' f 9ti� $ 10,000.00 G/,Ylli i�!/10��3'' i/��1�1/ r7� k�'U_�� CJ� ��iz�2_ i / -/o nature Dept. H a or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2011-November-Expenditure Pre -Authorization -video monitor, communications-Greenhill&Rainbow.xls (Mar 2010)