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11/07/2011
1. 2. 3. 4. 5. 6. 7. FINANCE COMMITTEE November 7, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 24, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Duncan Florida Polygraph Association Seminar Fort Lauderdale, Florida November 17-20, 2011 $1,678.00 Bill Beck, Medical Officer C Shift IEMSA Conference Des Moines, Iowa November 10-11, 2011 $650.69 Jason Hernandez, Medical Officer B Shift IEMSA Conference Des Moines, Iowa November 9-12, 2011 $660.69 Michelle Weidner, Chief Financial Officer 16tb Annual Governmental GAAP Update Webinar in office November 3, 2011 $180.00 Mike Schipper and 2°d possible instructor Fisher Controls Technician Recertification Marshalltown, Iowa November 9-11, 2011 $303.00 Sergeant Rasmussen Less Lethal Instructor Course Plainfield, Indiana November 27- December 1, 2011 $2,070.00 Todd Henrich, LS Electrician Mechanical Code Waterloo, Iowa October 4, 2011 $110.00 8. Approval of garbage refund in the amount of $108.00 for Melissa Helm at 922 W. Mullan Avenue —Submitted by Suzy Schares, City Clerk. 9. Approval of sewer refund in the amount of $5,490.54 for Crystal Ice for property located at 1432 and 1656 Sycamore Street —Submitted by Suzy Schares, City Clerk. 10. Authorization of Asbestos Removal Contract No. 140-AR-11-14-11-GO bid process and approve plans and specifications for nine (9) structures: 1114 Jefferson Street, 1116- 1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 E. 9th Street (EDI), 116 W. Parker Street and 312 Charles Street —Submitted by Rudy D. Jones, Community Development Director. 11. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $9,164.28 Purchase 4 mounted tires for loader #9 Building/Maintenance $4,607.01 Pay for track lighting at the Waterloo Center For The Arts Building/Maintenance $1,255.00 Pay for supplies and installation of 15 foot by 10 foot chain link fence with 130 foot by 10 foot gate at Five Sullivan Brothers Convention Center Central Garage $1,350.00 Pay for vehicle diagnostic software for Mercedes engine Central Garage $3,850.00 + $175.00 Pay for replacement of front differential of garbage truck 429 Cultural & Arts $3,690.00 Pay for frame molding for Haitian flag collection Cultural & Arts $3,346.00 Purchase of industrial carpet cleaner Engineering $2,865.00 Pay for professional services to complete a Phase I Archaeological Investigation and delivery of a report to be submitted to the IDOT and SHPO for approval Fire $10,200.00 Purchase Haz Mat suits to replace those used in the haz mat incident at Deere & Co Leisure Services $18,000.00 Purchase approximately 900 tons of topsoil for Cedar River Sports Park Leisure Services $3,600.00 Purchase 72 inch rear discharge mower deck Leisure Services $20,000.00 Purchase approximately 450 tons of infield soil and warning track material for Straub Fields Leisure Services $6,600.00 Purchase gravel for Hope Martin Park and Ranchero Road water trail accesses Police $1,0990. Purchase seven (7) LED tactical lights with remote pressure switch and door switch assembly for seven (7) duty rifles Police $1,253.00 Purchase seven (7) EZ Carbine rails, railed vertical grips, and CAR H heavy buffer assemblies for seven (7) duty rifles Street $1,164.00 + $100.00 Purchase pump and motor assembly for salt brine tank Traffic Operations $1,236.00 Purchase advance and school pedestrian crossing signs Waste Management $2,815.80 + Purchase parts for Marlow pump located in sludge Services $150.00 building Waste Management $2,700.00 + Purchase carbon media for odor control tank located Services $490.00 at Park Road lift station BUDGET LINE ITEMS TO BE AMENDED 1. Approve State of Iowa Alcohol Incentive Grant, Task 77 in the amount of $50,350.00— Submitted by Daniel Trelka, Director of Safety Services. 2. Approve federal grant for the purchase of snow removal equipment for the airport in the total amount of $721,000.00—Submitted by Bradley Hagen, Airport Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 24, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 17, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Ernie Colbert, USDA Employee/Trainer; Trevor Kahler, USDA Employee/Trainer Airport Wildlife Training To Waterloo, Iowa from Des Moines, Iowa November 2, 2011 $900.00 Dave Zellhoefer, Assistant City Attorney Iowa Municipal Attorney's Association Annual Seminar Johnston, Iowa November 18, 2011 $157.50 Kent Quin, ICT Foreman; John Hyman, ICT Tech National Electric Code 2011 Update Class Waterloo, Iowa November 9, 2011 $280.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $7,700.00 Pay for the painting of runway hold markings and surface hold position markings for runway safety Building/Maintenance $2,838.00 Pay for a 5 year sprinkler inspection & obstruction investigation at Five Sullivan Brothers Convention Center Building/Maintenance $9,572.75 Pay for additional concrete needed as part of a project at Young Arena Leisure Services $1,200.00 + $197.00 Purchase of twenty (20) chairs for Public Market cafe area for Riverloop Co-op Leisure Services $2,610.40 Pay for labor and materials for the set up of kitchen equipment at Riverloop Co-op Leisure Services $8,400.45 + $100.00 Purchase 22 vertical rod exit device assemblies; 5 door pulls; and 10 door closers Leisure Services $10,200.00 Pay for labor and materials for asphalt paving at Hoing Rice softball complex Police $1,876.70 + $25.00 Purchase Pelco camera and microphone system to include installation Street $11,750.00 + $400.00 Purchase of grader blades for snow removal Traffic Operations $11,190.00 Purchase of four (4) video detection cameras and pack system )iz310' 3 D sazugos AznS •pauzuo not;oj, •aazq j :saAy •urd 50:5 pauznofpe aq 8ui;aaui au; ;ug; u uuias ,Cq papuooas `deg ,Cq panom Senn ;i `aau u tuoo aq; azojaq ssautsnq zag nj ou g;iM •patzzuo not;oyq •aazgi :said •iunozdde ioj gauno° Tina aq; o; papzunuoj pue panozddu puu aig uo paouid `pantaoaz aq `OS'98L`NIS`b$ Jo ;unouiu aq; ut `LS-I 'dd `i TOZ `bZ zago;oO PaTuP `Zb9dy alnpagas ui pauie;uoo se `;uauz,Cud sum Tu TT TRH Aq papuooas `aioa Cq panoin' •paI. eo uoi;oJAJ •aana :sa,Cv •panozddu aq `zo;oanT j iiodziy `ua8ug puzg icq pauTuugns —00'000`L$ 3o spunj 8uigo;utu puu 00'000`83 3o ;unouju urea iu;o; aq; ut TuuzB ;uatudoianaQ aolnzaS ziv IOQI ZIAA aq; ioj i, pnq ;oafozd ;uq; T.reH Cq papuooas `aio0 ,Cq panoyq •palzzuo not;oT •aana :saAv ;no -uzonn azu imp ;as u aouidaz o; siiaq ssazd za;ig asugoznd 00'IL8`Z$ saopuas ;uauza2uueyAi a;suj Z a8ud I I OZ `i Z zago;oO aalliu moo aoueut,J $200.00 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 5-z/cvc) /33 g'1 ((N,2ri6/ Copy - " • • tment NAME(S) AND POSITION(S): Inv. Rob Duncan DATE: Oct. 25,2011 NAME OF CLASS / MEETING: Florida Polygraph Association Seminar DESTINATION: Fort Lauderdale, Florida DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Nov 17,2011 Return Date: Nov. 20, 2011 DATE(S) OF MEETING: Nov.17-20, 2011 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Investigator Rob Duncan to the Florida Polygraph Association seminar at the Embassy Suites on Nov. 17-20th, 2011, in Fort Lauderdale, Florida. Inv Duncan is a Polygraph Examiner for the police department and this seminar will teach him the most updated questions formats that were recently changed by the American Polygraph Association. He will learn a standardized format of questions to be used in both criminal investigations and pre -employment polygraphs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: Waterloo or Cedar Rapids ESTIMATE OF COST: $ 450.00 LODGING $180.00 MEALS 48.00 TAXI PARKING $200.00 REGISTRATION 600.00 AIRFARE MISC/TOLLS Vehicle Rental TOTAL FOR ALL: $ 1678.00 BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 1678.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR t L> -Z-5 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (//6 /;2 /L//!i l36t( FY_�/UDGETED c)3.0 r1 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST l9.3j' DATE 2%7c✓ NAME(S) AND POSITION(S): Bill Beck, Medical Officer C Shift DATE: ' 14'II4 ' nn 1111I October 19, 2011 NAME OF CLASS / MEETING: IEMSA Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 10, 2011 RETURN DATE: November 11, 2011 DATE(S) OF MEETING: November 10-11 PURPOSE OF TRAVEL: To attend the IEMSA (Iowa Emergency Medical Services) Conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 139.00 LODGING TAXI 35.00 MEALS PARKING 380.00 REGISTRATION AIRFARE 96.69 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 650.69 BUDGET LINE ITEM: 010-12-1410-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND ISStCE.S,SbARY AND BENEFICIAL TO THE CITY O WATER O I APPROVE THIS TRAVEL REQUEST DEPARTMENT HE D MAYOR -8 RiNhared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Jason Hernandez, Medical Officer B Shift DATE: FINANCE DEPT. LINE ITEM USED FY tL) BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE IyL�t C kin STAFF ONLY /2(6'to coc io Ghat;. y` l � SI; a r,l.,- /(2- / i C rr GrWt �„ October 19, 2011 NAME OF CLASS / MEETING: IEMSA Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 9, 2011 RETURN DATE: November 12, 2011 DATE(S) OF MEETING: November 10-11-12 PURPOSE OF TRAVEL: To attend the IEMSA (Iowa Emergency Medical Services) Conference. 3t1,4 }t- paz ' ! 7L -�. cum 7 '�� 2 7Li) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 139.00 LODGING TAXI 70.00 MEALS PARKING 355.00 REGISTRATION AIRFARE 96.69 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 660.69 BUDGET LINE ITEM: 010-121410-1346 x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE WA " 00 I APPROVE THIS TRAVEL REQUEST EPARTM T HEAD MAYOR /P -"C' I flared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY / BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 ( < rod/ Copy - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 10/21/2011 NAME OF CLASS / MEETING: 16th Annual Governmental GAAP Update DESTINATION: Webinar - in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/3/2011 RETURN DATE: 11/3/2011 DATE(S) OF MEETING: 11/3/2011 PURPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 180.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 180.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY2U% BUDGETED EXPENDED VT() THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY r/ l%z/try 5 / L/ ::313( S' /)7w Cow - De••rtment NAME(S) AND POSITION(S): Mike Schipper (and 2"d possible instructor) DATE: October 24, 2011 NAME OF CLASS / MEETING: Fisher Controls Technician Recertification DESTINATION: Marshalltown, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11-9-11 RETURN DATE: 11-11-11 DATE(S) OF MEETING: 11-10 & 11-11 PURPOSE OF TRAVELITRAINING: To teach Hazardous Materials Technician Recertification class for Fisher Controls Industrial Haz Mat Team. (As class will begin at 7 am we are providing a hotel room for the instructor so that he is better prepared to class delivery) Expenses will be reimbursed through invoice WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: 160.00 50.00 93.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 303.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON S TRIP SERVES A PUBLIC PURPOSE D BENEFJQIAL TO THE DEPA - TMErrNT HEA 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 AH TRAVEL REQUEST / ` %o," 1 — CITY OF WATERLOO 7llL4-f- ASr(Fw 1 FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 010-11-1100-1346 4t )O.t10 /335K.c-r2 U o 3 7/ 03 NAME(S) AND POSITION(S): Sergeant Michael Rasmussen DATE: No DATE 'e m lOni gh)o200f r k/ Fi nance il- ,/ opy - Department NAME OF CLASS / MEETING: Less Lethal Instructor Course DESTINATION: Plainfield, IN DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Nov. 27,2011 Return Date: Dec. 2,2011 DATE(S) OF MEETING: Nov. 28-Dec. 1, 2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Rasmussen to the Less -Lethal Instructor Course on Nov. 27th- Dec. 1St, 2011, in Plainfield, IN. Sgt. Rasmussen is a member of the Waterloo Police Department Tactical Unit. As a member of the tactical unit he is responsible for responding to high -risk dangerous weapons calls. This class will instruct students on the use of OC Aerosols, specialty chemical munitions and distraction devices that out tactical unit uses. This course will then allow Sergeant Rasmussen to instruct the tactical team members in the use of these weapons. This training was originally approved on Aug. 22,2011 and Sgt. Rasmussen was registered to attend a class in Elk River Minnesota. The original class was cancelled and rescheduled for a few weeks later due to scheduling conflicts with the training facility. Due to the postponement of the class several attendees cancelled and the class had to be cancelled. This class is now available and the registration fees will transfer to this class. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $750,00 LODGING $225.00 MEALS $895.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2070.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2070.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR / ( ( —2,45 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY1h BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY `',/, 61 ,1 A//'- /3el& I / )) e.12-z // 0. — be.artment NAME(S) AND POSITION(S): Todd Henrich, LS Electrician DATE: 10/24/2011 NAME OF CLASS / MEETING: Class on mechanical code DESTINATION: Johnstone Supply, Waterloo IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/4/2011 RETURN DATE: 10/04/2011 DATE(S) OF MEETING: 10/04/2011 PURPOSE OF TRAVEL/TRAINING: Training REQUIRED for plumbing license. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 110.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 110.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD/ DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 7, 2011 Prepared: October 26, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 3 /411-arQA- "11 v SUBJECT: Garbage Refund for Melissa Helm of 922 W. Mullan Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Melissa Helm of 922 W. Mullan Avenue in the amount of $108.00. Summary Statement: The above property has been charged for a large and small size can when in fact has only had a large can since September 2010. Ms. Helm is requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $108.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not approve the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services. UUG6DFR• DISPLAY Display Account History Account No 11 70 0770 56020 Billing Date Customer HELM MELISSA Ph 493-4399 Address 922 W MULLAN AVE WATERLOO 5=Payments ? Billing Consu Date 9/12/11 33 6/10/11 36 3/09/11 31 _ 12/09/10 35 _ 9/09/10 34 _ 6/10/10 37 UUG6DFR DISPLAY Water Payment 50.93- 52.52- 46.10- 50.57- 47.06- 53.06- Sewer Payment 85.11- 81.06- 81.06- 93.43- 87.00- 82.62- Garbage STORM Payment Payment 81.19- ,/ 8.66- 73.17- ,/ 8.25- 73.50- v/ 8.25- 77.18- ✓ 8.66- 73.50- 8.25- 77.18- 4.14- Display Account History Account No 11 70 0770 56020 Billing Date Customer HELM MELISSA Ph 493-4399 Address 922 W MULLAN AVE WATERLOO 5=Payments ? Billing Consu Date 3/10/10 44 12/09/09 25 Water Payment 59.19- 36.09- Sewer Payment 90.45- 55.67- Garbage STORM Payment Payment 27.00- 8.25- 18.90- 11/04/11 11:55:31 Activity Total St Cnd Payment 225.89- P RT 215.00- P 208.91- P 229.84- P RT 215.81- P 217.00- P RT dL 11/04/11 12:01:30 Activity Total St Cnd Payment 184.89- P 110.66- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS „A' Co..,,. L� xi .00 I cir--f-er- /twit 4D 1424 rth VS Page 1 of 1 MARIA ARMSTRONG From: CAROL FAILOR Sent: Monday, October 17, 2011 1:34 PM To: MARIA ARMSTRONG Subject: FW: refund From: Melissa Helm [mailto:missay418@yahoo.com] Sent: Monday, October 17, 2011 12:55 PM To: CAROL FAILOR Subject: refund This is Melissa Helm I live at 922 W. Mullan Ave. Waterloo, Ia 50701, I am writing to you in regards to my water bill. I have been charged for a big and little garbage can when I only have a big one. I talked on the phone with Evelyn from waste management and I am requesting a refund of $108 for the 4th quarter in 2010 and 3 quarters in 2011 at $27 a quarter. My account number is 11-70-0770-056020. Thank you for your time. 10/19/2011 DENNIS D. CLARK, P.E. General Manager WATERLOO WATER WORKS 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 City of Waterloo Attn: Michelle Weidner Re: Refund TRUSTEES: TERRY M. KUNTZ, Chair RODGER L. BURRIS, Vice -chair MARY H. POTTER Crystal Ice Accounts 16-42-1315 and 16-42-1465 •Lp I am requesting a sewer refund to Crystal Ice in the amount of $5,490.54 for sewer billing errors that occurred from the billing time frame January 2011 through July 2011. Account 16-42-1315 should get credits of 2,129CCF or $4,215.42 and account 16-42-1465 should get credits of 644CCF or $1,275.12. The errors did not result from the regular meter readings from the Water Work's regular account meters but from the in-house deduct meter readings, which are called in from the Crystal Ice staff. The deduct meters are gallon meters and all numbers need to be reported and then when we get the readings we convert to CCFs for billing purposes. The readings we received were not complete therefore resulting in insufficient sewer credits applied to the billing. Please refund Crystal Ice for a total of $5,490.54. Send the check to Crystal Ice at P.O. Box 1744, Waterloo, 50704. Attention Don Johnston. Thank you, aiy atkovich-Office Manager Waterloo Water Works 232-6280 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Camegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication: Buildings and Grounds & Finance Committees City Council Meeting: November 7, 2011 Prepared: October 25, 201171 t4/�./� Dept. Head Signature: // 3VVAI Rudy D. Jon s, Co ur ;u.'ty Development Director # of Attachments: None. SUBJECT: 140-AR-11-14-11-GO Submitted by: Rudy D. Jones, Community Development Director Recommended City Council Action: Authorize bid process and approve Plans and Specifications for removal of asbestos from nine (9) structures: 1114 Jefferson Street, 1116-1118 Jefferson Street, 129 Ricker Street, 213 N. Barclay Street, 135-137 University Avenue, 332 Irving Street (EDI), 318 East 9th Street (EDI), 116 West Parker Street, and 312 Charles Street. Bids will be due on November 7, 2011 and awarded on November 14, 2011. Summary Statement: Request that successful low bidder/contractor remove asbestos in preparation for the demolition of the structures and site clearance. It is anticipated that potential small commercial development and new single-family housing could be erected at some sites. Expenditure Required: Estimate: $24,000.00. It is not anticipated that a public hearing will be required. Source of Funds: General Obligation and Economic Development Initiative Funds Policy Issue: Slum and Blight, Public Safety, New Housing Alternative: None. Removal required by State and Federal law. Background Information: City acquired most of these lots using the 657A process. J:\ANN-N\DEMO\Asbestos Contracts\ASBESTOS REMOVAL \140-AR-11-14-11-GO\Council Communication 10-25-11.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! EQUAL MUSING OPPORTUNITY An Equal Opportunity/Affirmative Action Employer City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee f/ Approval Date t ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,164.28 plus est. shipping costs of $ to pay for or purchase 4 tires (mounted) for loader #9 This purchase or expenditure is being made because: tires are worn bare Vendor selected for this purchase: D&D Tire ❑X El Bids or written quotes were taken on this purchase, as follows: D&D Tire 9164.28 Bauer Built $13,706 Wingfoot $17,403 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ignature Dept or or Designee) (Project Code) 15,000.00 V $ 14,608.11 `- it 1"77 t�l i/ // / %l1 ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Loader 9 Tires.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe I Approval Date �� �y�y t (! p D II The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Budding Maint Department to expend $ 4,607.01 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Waterloo Center for the Arts - track lighting Vendor selected for this purchase: Van Meter Inc. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Purchased material for Scott's Electric to finish the project Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is tfully submitted, / '// U (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ %47 5 v62 4%. K:\shared goodies\forms\Pre-Auth Art Center - Light Track Material (Mar 2010) City Clerk Use Only Finance Committee Approval Date lk (% Ip) i( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,255.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Supply and install 15' of 10' tall chain Zink fence with 1-30'x10' gate for Five Sullivan Brothers Convention Center Vendor selected for this purchase: D & N FENCE COMPANY INC QX Bids or written quotes were taken on this purchase, as follows: D & N Fence Company Inc. $1,255.00 Miller Fence & Flag Co - $1,906.02 Iowa Fence Masters - $2,150.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund El Road Use Tax 0 Sewer 0 Sanitation [JX Bonds n Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4900-2152 CIP (Fund - Department - Activity - Account Number) (Project Code) $ /00, CO in which the budgeted amount is and the current available balance is Resp /ctfully submitted, (0 //( (Si re Dep . ead or Designee) Date (Signature`Finance Dept. Review) Date $ '%(/, 6,7o5 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committe Approval Date t(ri2-0q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,350.00 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle diagnostic software - Mercedes Engine This purchase or expenditure is being made because: Troubleshooting ability on Mercedes engine vehicles Vendor selected for this purchase: Harrison Truck Center pi Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer n Sanitation �X Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-18-7950-2110 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 45,000.00 $ 45,000.00� Respectfully submitted, 24. -!/ /1 1 % I (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Central Garage - Code Enforcement GPS (3).xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tth// 9t� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,850.00 plus est. shipping costs of $ 175.00 Replacement of front differential - garbage truck 429 to pay for or purchase This purchase or expenditure is being made because: Housing cracked Vendor selected for this purchase: Inland Truck Parts Bids or written quotes were taken on this purchase, as follows: Inland Truck Parts - Des Moines, IA - $3850 Mutual Wheel Co - Waterloo, IA - $4200. + $150 Shipping U Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds n Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf lily submitted, /o -Z- -1l (Signature Dept. Head or Designee) Date (Project Code) $ 175,000.00 `"" $ iU l/5 st y %'jtif r" f'i f` 1 )LL yt "& /1 1 l / (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sanitation - Front Differential - Truck 429 - Oct 11.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tt (� frAl City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural Arts Department to expend $ 3,690.00 plus est. shipping costs of $ 0.00 to pay for or purchase frame molding for Haitian flag collection This purchase or expenditure is being made because: This product, which WCA has been using to mount, protect and present its Haitian flag collection has been discontinued and will no longer ba available. Vendor selected for this purchase: Van Doren's Custom Picture Framing n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Product is being provided at vendor cost. Vendor provides unique professional conservation sewing and mounting services not provided by other sources locally. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: pi General Fund n Road Use Tax ❑ Sewer n Sanitation I I Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: /0-a6-g0765 -439v a/,<S7 OS6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 26r'70 and the current available balance is Respectfully submitted, (Sign ture e . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\fonns\Expenditure Pre -Authorization flag molding.xls (Mar 2010) $ ` /41-- 9 /4'3 Xlvt&A-a- Aert`k- City of Waterloo `thl 5(( Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the ARTS CENTER Department to expend $ 3,346.00 plus est. shipping costs of $ 0.00 to pay for or puchase Industrial carpet cleaner This purchase or expenditure is being made because: the exisiting cleaner does not heat up the water and does not take out deeper stains there is so much more carpet to clean with all the newer gallery areas-- no line item for Companies to come in and clean-- this machine will pay for itself in one year n El Bids or written quotes were taken on this purchase, as follows: Weber Paper 3346.00 Martin Brothers 3066.42 Harris Cleaning 3600.00 Bids or quotes were not taken on this purchase because: we have researched all of these machines and read reviews as well as took a very close look at the warranties and feel the one from Weber Paper is the best one to choose from Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax FederaVother grants El Sewer El Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: (Fund - Department - Activitii Accofint Number) (rolet C de) in which the budgeted amount is and the current available balance is Respect s omitted, (Signature Dept. Head o I► - signee) Date (Signature Finance Dept. Review) o,c d'i iob.0 Date ncorcicharorl nnnr6ce\fnrmc\R FYPFNr11TI1RE AUTHORIZ-CITY.xls/Oct 20041 1 08/08/2011 11:51 FAX 319 266 4579 weberpaper fj0002/0006 4 4weber paper company 4300 Chavenelle Road Dubuque, IA 52002 (563) 588-4611 (800) 747-4611 Fax (563) 588-1919 5801 Westminster Drive Cedar Fails, IA 50613 (319) 266-4562 (800) 772-1966 Fax (319) 266-4579 Price Quotation Date: 8-4-11 Submitted By: Greg VanScoyk Customer: Waterloo Center For The Arts Attn: Lonzo, Ken Waterloo IA Quote Valid For: 30 Days x Until/Other Freight Quantity Description Price each Clarke BEXT 150H Soil Extraction Machine: 13 gal solution tank, 15' vac $2,677.00 high pressure solution hose, 150 fixed PSI, 212F water at spray tip, 25' hosp grade plug, 12" stainless steel double bend twin nozzle wand, 150" water lift, low moisture .8gpm system for quicker dry times. each Clarke BEXT 300HV Soil Extraction Machine: 13 gal sloution tank, 15' vac $3,148.00 high pressure solution hose, 300/75 PSI, 212F water at spray tip, 25' hosp grade plug, 12" stainless steel double bend twin nozzle, 140" water lift, 3 stage vac motor, low moisture .8 gpm sstem for quicker dry times (300HV varible PSI 300 or 75 allows for better upholstery cleaning) each OPTION: 31/2" upholstery tool, fits either system above $ 198.00 Includes freight and delivery Warranty: 10 years on heater, tank and mainframe and 1 year parts and labor All prices subject to manufacturer increase after date Indicated above. emir More Than Just Paper: Wholesale Solutions! Quote Date Company: Address: City, State: Zip/Postal Code: Phone: Fax: 08-04-2011 Waterloo Center of the Arts 225 Commerical Street Waterloo, IA 50701 319-291-4491 Martin Bros. DISTRIBUTING CO INC Martin Bros. Distributing Co., Inc. 406Viking Road Cedar Falls, IA 50613 Phone: 800-847-2404 Phone: 319-266-1775 www.martinsmart.com inotint- l Each Each Tornado - Marathon 2-400PH Upright Carpet Extractor CAT. #98255PH (Heated 400 P.S.I., 13 gal., with: Hose & Power Cord) CAT. #98398 10" Professional Drag Wand i 1 h 015 "62-ri_.-off ---- $ 2420.00 $ 450.00 L TOTAL Price xi Does r Does not include freight charges from factory. Price does not in cl ,files tax or other fees, unless otherwise noted. Price is good for 90 days from date of quotation. This quotation is subject to revision. We thank you for the opportunity to submit our quote, and welcome your response. Quoted by: Shawn Claude $ 2,870.09 L 'Legendary Customer Service" 7 , All controls and connections have moved up and are now located on the upper center panel for easy access and operation. mp He 1 o b`okt`1y tsc 500 PSI 2-Stage with Heat 1.007-068.0 Motor Housing Dimensions Pump Dual 2 StageVacuum Motors Motor Motor Housing Roto mold Polyethlene (10 yr. warranty) Dimensions 30-1/2"x22"x43-1/4" Dimensions r' � ' TRR�' 5qI�� EENJIlat1 3 &it'll Theo •oard carrying system provides orage for your wand, double cor• wrap stow, 5 gallon bucket, h se, and a quart of p -spray. ccj 500 ' I Pump 50W Motor Dual 2-StageVa - Motors Housing Roto-mold Pol e . 1 yr. warranty) Dimensions 30-1/2"x 22" x 43-1/4" Capacity is improved to 13 gallons, with an 11 gallon recovery tank, allowing you to work 16% longer without downtime! In egrated handle and upper rear casters assist with loading and unloading. 0 PSI 3-Stage 1.007-069.0) 500 PSI Dual 3-Stage Vacuum Motors Roto-mold Polyethlene (10 yr. warranty) 30-1 /2" x 22" x 43-1 /4" 200 PSI 2-Stage with Heat 1.007-066.0 200 PSI 500 PSI 2-Stage 1.007-062.0 Pump 1 ssoW. 500 PSI Heat Dual 2-StageVacuum Motors Roto-mold Polyethlene (10 yr. warranty) 30 1 /2" x 22" x 43-1 /4" 200 PSI 2-Stage 1.007-065.0 Pump Motor Housing Dim . y s 150 PSI 2-Stage with Heat 1.007-064.0 150 Psi PumpMotor , Dual 2-Stage Vacuum Motors Heat Roto-mold Polyethlene (10 yr. warranty) 200 PSI 3-Stage 1.007-067.0 200 PSI Dual 3-StageVacuum Motors Roto-mold Polyethlene (10 yr. warranty) 30-1 /2 x 22" x 43-1 /4" 1850W 30 1/2"x22"x43-1/4" Housing Century 400 • 325 S Price Road • Chandler, AZ 85224 • 800.752.1777 • Fax 480.899.7923 • wvww•century400. P°m692-078.0 Pump Motor Housing Dimensions Pump 1.007 063.0Motor Housing Dimensions 200 PSI Dual 2-Stage Vacuum Motors Roto-mold Polyethlene (10 yr. warranty) 30-1 /2" x 22" x 43-1 / 4 150 P51 2-Stage 1.007-063.0 150 Psi Dual 2 Stage Vacuum Motors Roto-mold Polyethlene (10 yr, warranty) 30-1/2"x 22" x 43 1/4" City Clerk Use Only Finance Committee` Approval Date tt 11120 t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 2,865.00 plus est. shipping costs of $ 0.00 to pay for or purchase professional services to complete a Phase I Archaeological Investigation and delivery of of a report to be submitted to the DOT and SHPO for approval. This purchase or expenditure is being made because: the Iowa DOT Office of Location and Environment is requiring this investigation and report, so that the Lou Henry Hoover Sculpture Garden project is environmentally clear. Vendor selected for this purchase: Tallgrass Historians L.C., Iowa City ❑x Bids or written quotes were taken on this purchase, as follows: $2865 - Tallgrass Historians L.C., Iowa City, Iowa $4500 - Office of the State Archaeologist, University of Iowa, Iowa City, Iowa $8500- Louis Berger Group, Marion, Iowa Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Federal/other grants ❑X Sewer ri Sanitation Other (specify) Culture & Arts Departmen This ex endiit��ure is to be coded to the following budget line -item: 409- 2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf (Si (Project Code) c' ' $ /0,, (.>��G7 " $ /C!.C1Z c) // /2 /( rii,dZ °L- 7 )./,L ez,i if—`� Ali/ mad ol.signee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\LHHProjectExpenditurePre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi `l e • Approval Date t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 10,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Haz Mat Suits to replace those used in the haz mat incident at Deere & Co. This purchase or expenditure is being made because: Suits were used at Deere & Co. incident. All incidents are billed by Waterloo Fire Rescue Waterloo Fire will be reimbursed for this purchase through incident invoice. Vendor selected for this purchase: Midwest Safety Counselors, Inc. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Midwest Safety Counselors, Inc. is sole provider for these suits. (Cost will be covered by incident billing) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1598 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 10,000.00 r 1-1m6 (4uh•t f i71 ibt 5 c"' $ 8,586.68 /0, 2,0 / -Respec u y su mitted (Sig ature De . Ffead or Desig Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\HazMat Suit Expenditure Authorization Form (Mar 2010) Waterloo Fire Rescue 425 East Third Street Waterloo, Iowa 50703 (319) 291-4459 or FAX (319) 291-4279 Invoice To: John Deere & Co. Attn: Cory Young PO Box 270/Dept 03E Waterloo, IA 50704 Date: October 24, 2011 Inv. HMT1037 Description Price/Each Total Charges for haz mat response to release on: July 23, 2011 Actual Incident Costs: Personnel Costs - $4777.50 Transportation- 4360.00 Equipment- 14451.81 If you have any questions or concerns regarding this invoice please contact either Roger or Pat at (319) 291-4275. Please remit payment to: Waterloo Fire Rescue, 425 E. Third Street, Waterloo, IA 50703 $23589.31 Total $23589.31 City.of Waterloo Financial 11/01/11 Expense Account 010 12 1400 1598 HAZARDOUS MATERIAL EXP Month July: Aug : Sept: Oct : Nov : Dec : Jan : Feb : Mar : Apr . May : June: Total F3=Exit Budget 10000.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 10000.00 F10=MTD Bal. General Ledger Inquiry Account Status Budgeted Account/0rg. Level: Fiscal Start Month/Year End: Amendments .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 Expenses .00 .00 1375.82 37.50 .00 .00 .00 .00 .00 .00 .00 .00 1413.32 Encumbrances .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 F11=Transactions F12=Cancel .00 GL1500S1 ACTIVE Base Account 07 2012 YTD Balance 10000.00 10000.00 8624.18 8586.68 8586.68 8586.68 8586.68 8586.68 8586.68 8586.68 8586.68 8586.68 8586.68 F22=More Functions euenl� - TQee-� Midwest Safety Counselors, Inc 379 Bridgepoint Way Phone 651.451.2260 South St. Paul, MN 55075 Fax 651.451.2386 E-Mail rpetersen@mscsafety.com Bill To Waterloo Haz-Mat Training Center 1925 Newell ST Waterloo, IA 50707 Purchase Order Ship Via Josh Heller UPS Ground Product SGP 1 S-F-L SGP1S-F-XL SGP1 S-F-2XL Quantity 1 Ea 2 Ea 1 Ea FOB Ship To Invoice Invoice Customer Date Order IVC0024881 Waterloo Haz-mat Train 10/20/2011 ORD0018441 Waterloo Haz-Mat Training Center 1925 Newell ST Waterloo, IA 50707 Reference Description HazMat OneSuit Flash, Large, Red HazMat OneSuit Flash, XL, Red HazMat OneSuit Flash, 2XL, Red Entered By km 8/23/2011 Sales rep Terms CAR Net 30 Price 2,550.00 Ea 2,550.00 Ea 2,550.00 Ea Disc % Amount 0.00 $2,550.00 0.00 $5,100.00 0.00 $2,550.00 Sub -total Sales tax Total $10,200.00 $0.00 $10,200.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1111(9Oct The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 18,000 plus est. shipping costs of $ included to pay for or purchase topsoil for Cedar River Sports Park, approximately 900 ton This purchase or expenditure is being made because: Renovation of diamonds at Cedar River Sports Park and Straub fields. Vendor selected for this purchase: first available vendor Bids or written quotes were taken on this purchase, as follows: Bentons, Cedar Falls $17.00 per ton 1st Call, Cedar Falls $19.00 per ton Cedar Valley Lawn Care, Waterloo $19.33 per ton ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) BH gaming grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, • (Signature Dept or Designee) Date (igliature Finance Dept. Review) ((('A,/I Date K:\shared goodies\forms\dirt.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date tt 11190 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,600.00 plus est. shipping costs of $ to pay for or purchase 72" rear discharge mower deck. This purchase or expenditure is being made because: to comply with City ordinance to not blow grass clippings in the street. This will discharge grass clippings to the rear, rather than into the street. Vendor selected for this purchase: John Deere Company. nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Purchase is being made using previously bid State contract pricing through Waterloo Implement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EllGeneral Fund n Road Use Tax ❑ Sewer C Sanitation �X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 81,750.00 and the current available balance is Respectfully submitted, $ 3-1,2e0700: cot ,23`- C/ ? �l a ,i,�� Date .��r % . (SfgT1attfre D ead or Designee) Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date l•t1-1 190" City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 20,000.00 plus est. shipping costs of $ to pay for or purchase Infield soil and warning track material for Straub Fields, approximately 450 tons. This purchase or expenditure is being made because: material is needed for reconstruction of Straub Fields. Vendor selected for this purchase: Bryan Rock ❑X Bids or written quotes were taken on this purchase, as follows: Bryan Rock, Shakopee MN $43.45 per ton delivered Randal Ready Mix, Waterloo IA $56.00 per ton Dakota Transport, MN $47.45 per ton ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re • - ully submitted, $ Cv 5000 $ . C33f ignature De ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee I. Approval Date U (7 I PD t t• The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,600.00 plus est. shipping costs of $ to pay for or purchase Gravel for Hope Martin Park and Ranchero Rd. Water Trail Accesses. This purchase or expenditure is being made because: Grant for Black Hawk Creek Water trail was received to improve accesses to Black Hawk Creek. Vendor selected for this purchase: Basic Material Corp. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Only local supplier Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax ❑ Sewer pi Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1537 371MP-WTRA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is Respectfully submitted, ignature De ead or Designee) Date $ 15,00G00 /3 33 7 ���/ et-4/ /,J z � . u,� lr ghature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Expenditure Pre -Authorization for BMC.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date it(i (1/�( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,099.00 plus est. shipping costs of $ 0.00 to pay for or purchase seven LED Tactical lights with remote pressure switch and door switch assembly for seven duty rifles. This purchase or expenditure is being made because: to upgrade seven duty rifles that are used in the patrol vehicles Vendor selected for this purchase: LE Solutions nBids or written quotes were taken on this purchase, as follows: LE Solutions $1099.00 Brownells $1112.00 n Bids or quotes were noftaken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use TaxEj Sewer ❑ Sanitation EBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns, Body Armor & Tasers (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) J $ aG c//.2• Respectfully submitted, .;c\, -�S - ��w�- )� 1 1 \ yd -r,Gwi.. w:C-C�rWt // /- `1 I (Signattl�e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date ((1 1(2 (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,253.00 plus est. shipping costs of $ 0.00 to pay for or purchase seven EZ Carbine rails, railed vertical grips, and CAR H heavy buffer assemblies for seven duty rifles. This purchase or expenditure is being made because: to upgrade seven duty rifles that are used in the patrol vehicles Vendor selected for this purchase: LE Solutions ❑x Bids or written quotes were taken on this purchase, as follows: LE Solutions 1253.00 Brownells $1452.43 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns, Body Armor & Tasers (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, t L IO 31 1 \ ?2e 11-1-.2c) / l (Signatilre Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ (i et D%1. U $ .3 6: gi y K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date I( (1 I %T1t t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,164.00 plus est. shipping costs of $ 100.00 to pay for or purchase Purchase pump and motor assembly for salt brine tank This purchase or expenditure is being made because: Pump and motor corroded and non -repairable Vendor selected for this purchase: Midwest Industrial Components ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Requires same pump/motor as current Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-19-7100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, • it— ?r!tZ'�rC?Ci4-� �iiG( f7 r ? %/'3i7'/� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 35,000.00 '/ $ 19,872.62 K:\shared goodies\forms\Street Dept - Salt Brine Pump and Motor - Nov 11.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date it 11 tVD( ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,236.00 plus est. shipping costs of $ to pay for or purchase Advance and school pedestrian crossing signs This purchase or expenditure is being made because: Upgrade new crossing signs. Vendor selected for this purchase: Newman Traffic Signs n Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Jamestown, ND $1,236.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Sanitation 0 Bonds ❑ FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 4 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature DeptHead or Designee) (Project Code) $ 44686708 & 23,000.00 $ 'I 993 fie- & 23, 000.00 �/ 7 j%fit6I 1. /f-t Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2011-October-Expenditure Pre -Authorization -School Ped signs.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Oil I ?.0" ��'L:lv4 F'tiz' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,815.80 plus ext. shipping cost of $ 150.00 Pump parts for Marlow pump Department to expend to pay for or purchase This purchase or expenditure is being made because: Parts are worn out. The parts are for a Marlow pump in the primary sludge bldg. X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Wastecorp. Pumps is the supplier for Marlow pumps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 201,422.00 ./ and the current available balance is $ 128,686.96 Respectfully submitted, // // v '_7.;i'Li, !(ICE J,/.J A. It ;. ii 17 ")'> ' F (Signat'ure`� Head Or Designee) Date (Signature Finance Dept. Review) Date 3 '11;"2011 13:23 FAX o (0 P.O. Box 70, Grand I:Nand, 017 11072 WASTECORP. Toll -Free: 1.8i8.829.2783 . j 11fftp$ Toll -Free I'-ir;. 1.$88.883.3320 Wabsite: www.w stac©rp.con E-mail: Into(ir>w ecorp.t-"w S.alnil To. W:n;tucurp Primps 'P (i [lox 2uu480 1'itt hurgh, PA 152510480 QUOTATION NO. 8780B NAME; Richard Company: City of Waterloo - WWTP Fax: 319-291-4523 DATE: 31 Oct-11 Given By: JIM D. QUOTE EXPIRES WITHIN 30 DAYS . ACT NOW ! Customer Tel. 319-291-4553 Email: SHIP VIA. FREIGHT COSTS BESTWAY PREPAID a ADD PROMOTION 1NCOTERMS EX -WORKS (OUR PLANT) 11ERh16 l DISCOUNT CRE-0IT CARD 5% PART NO. QTY UNIT DESCRIPTION KEY NO. - INCWpNuewNt [gTev�.(eA`4+i r'[ux EztensIon LEAD TIME — 15358-02 15041-14 36943-00 2 2 2 1 _ Ea. Ea. Ea. CROSSHEAD, HPE $427.50 5940.50 339.90 855.00 1,88100 79,90 2-3days 2-3 days 2-3 days PLUNGER, 9" DUCTILE IRON (GROUND & POLISHED; NO COATING)_ GASKET, 0-RING (STUFFING BOXISPAGE) ea ESTIMATED FREIGHT TO WATERLOO, IOWA 50702 S150.00 150,00 customers responisable for aculual freight costs /',9✓L_.i-3 / 1zI9 /f2 f-' zT f.>,, -. r.25d5 G�cJ — -sLt:lid SALE PRICES QUOTED INCLUDE CURRENT PROMOTIONS Merl lead times are subject to prior sale of items- All Shi' , in and Handlin Char es are Ertra. MANUFACTURER: WASTECORP, PUMP MODEL: HPE 82'a1_t _. SPED: SERIAL #: $80260 Subtotal* $2,S65,80 - -_ . _ are The responsibialy of 0e purchaser. — — —__ 'elI applicable lazes - - THIS QUOTA-7ON IS NOT TO SE DISSEMINATED WITHOUT PRIOR WRITTEN CONSENT FROM WASTECORP PUMPS LLC. PLEASE NOTE THAT THERE IS A 40% RESTOCKING CHARGE ON ALL RETURNED PARTS. FREIGHT CHARGES ON RETURNS ARE THE R€SPONSBILITY OF PURCHASER. WASTECORP TERMS & CONDITIONS OF SALE APPLY TO ALI_ ORDERS. City Clerk Use Only Finance Committee Approval Date I t 11 t700 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,700.00 Carbon media plus ext. shipping cost of $ 490.00 to pay for or purchase This purchase or expenditure is being made because: The carbon in the oder control tank is used up needs replaced to help keep oder controlled at Park Road lift station ❑ Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Carbtrol Corp. is the company that the equipment was purchased from, and they are suppliers of the Cartrol TypeCat2 carbon that needs replaced. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, ,-� //-/-// 774 25 (,; t P r%1 /l (Sign ure Dept. Head Or Designee) Date (tidnhture Finance Dept. Review) Date $ 201,422.00 t/ $ 128186 - /. 5 -% I CARBTROL© CORPORATION 955 ConnecticutAv Suite5202 Bridgeport, CT 06607 Tel 203 337 4340 Oct. 24, 2011 Mr. Keith Kearn City of Waterloo, Iowa TEL fax 319 291 4523 keith.keams@waterloo-ia.org Project: Carbon replacement Carbtrol TypeCAT2 OUOTATION #11-1024TL ITEM OTY DESCRIPTION PRICE 1 1 Carbtrol TypeCAT2 $2700. - 1000 lbs supersack 3 1 Ground freight and handling - To Waterloo Iowas 50702 Ships in approx. 3 days from order receipt $ 490. Total $ 3190. PAYMENT TERMS: Net 30 FOB: Bridgeport, CT; Freight and Handling Prepaid & Added. SHIPMENT: Shipping dates are based on current backlog and subject to confirmation at time of order. TERMS AND CONDITIONS: Per attached Carbtrol "Terms and Conditions" dated 9/5/08. SALESPERSON: Thomas Long QUOTATION VALID FOR SIXTY DAYS. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant City Contract No. Project Manager Project Budget Total PAP12-410 Captain Joe Leibold $ 50,350.00 1. How will this project be funded? A. Federal Grant Yes No CFDA # Grant Name B. State Grant Yes 1 Y 1 No Grant Name Alcohol Incentive Grant C. City Match Source of Funding D. Other Entities Yes No Name % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover directed overtime enforcement, training related travel, educational materials, and 3 in -car video cameras 100.00% PAP Done None Yes No El vi ❑ ❑ ❑ ❑ Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee ( 1 Approval Date II I / f (1 Police Grant ilL` )/7 L- /NC AJ j (V 6en-A r, 7;' K 71 Department No. project will be budgeted under ge-11-1 "- i, Activity No. project will be budgeted under TT I / S() REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 0/ 0 Fund: Fund: Fund: Total 50, 350.00 50, 350.00 TOTALS $ 50,350.00 $ $ $ $ 50,350.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1,500.00 1,500.00 1346 Travel - Prof Training 1390 Contractual Services 1125 Overtime 34,850.00 34,850.00 1561 Supplies 500.00 500.00 1563 photo/video supplies/ equipment 13,500.00 13,500.00 TOTALS $ 50,350.00 $ $ $ $ 50,350.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Acquire Snow Removal Equipment Brad Hagen $ 721,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name PFC Charge No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the protect (REQUIRED) s' 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is described as the acquisition of snow removal equipment consisting of a truck with plow and spreaderbox and a ramp tractor with blade for the Waterloo Regional Airport. These items will replace pieces of equipment that are reaching the end of their useful life. 95.00% 5.00% Done None Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ 0 ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:lshared goodieslforms\Project Budget Worksheet SRE AIP-39.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee I Approval Date tt (- (1 t Project Name (from page one) Acquire Snow Removal Equipment Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7750/7755 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3456 PFC Charge EXPENDITURES: (Each column should only include amounts by fund) Fund: 291 Fund: Fund: Fund: 684,950.00 36,050.00 Total 684,950.00 36, 050.00 TOTALS $ 721,000.00 $ - $ $ $ 721,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2103 Engineering Proj 2117 Motor Veh 30,000.00 691,000.00 30, 000.00 691,000.00 TOTALS $ 721,000.00 $ $ - $ $ 721,000.00 gnature Dept. pate 77,cre%c ( / ack:67,612 // -. ) // Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet SRE AIP-39.xls\Page 2 (Donat or NON-constr) (Mar 2010)