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Home My WebLink About10/24/20111. 2. 3. 4. FINANCE COMMITTEE October 24, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 17, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Ernie Colbert, USDA Employee/Trainer; Trevor Kahler, USDA Employee/Trainer Airport Wildlife Training To Waterloo, Iowa from Des Moines, Iowa November 2, 2011 $900.00 Dave Zellhoefer, Assistant City Attorney Iowa Municipal Attorney's Association Annual Seminar Johnston, Iowa November 18, 2011 $157.50 Kent Quin, ICT Foreman; John Hyman, ICT Tech National Electric Code 2011 Update Class Waterloo, Iowa November 9, 2011 $280.00 Pre Authorizations to Expend over $1,000.00 Dept Amount /pI Est Expenditure Airport $7,700.00 Pay for the painting of runway hold markings and surface hold position markings for runway safety Building/Maintenance $2,838.00 Pay for a 5 year sprinkler inspection & obstruction investigation at Five Sullivan Brothers Convention Center Building/Maintenance $9,572.75 Pay for additional concrete needed as part of a project at Young Arena Leisure Services $1,200.00 + $197.00 Purchase of twenty (20) chairs for Public Market cafe area for Riverloop Co-op Leisure Services $2,610.40 Pay for labor and materials for the set up of kitchen equipment at Riverloop Co-op Leisure Services $8,400.45 + Purchase 22 vertical rod exit device assemblies; 5 door $100.00 pulls; and 10 door closers Leisure Services $10,200.00 Pay for labor and materials for asphalt paving at Hoing Rice softball complex Police $1,876.70 + Purchase Pelco camera and microphone system to $25.00 include installation Street $11,750.00 + Purchase of grader blades for snow removal $400.00 Traffic Operations $11,190.00 Purchase of four (4) video detection cameras and pack system Waste Management $2,871.00 Purchase filter press belts to replace a set that are Services worn-out BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the FY12 IDOT Air Service Development grant in the total grant amount of $28,000.00 and matching funds of $7,000.00—Submitted by Brad Hagen, Airport Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 17, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 10, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen & Officer Erie Physical Conflict Resolution Sioux City, Iowa December 4-9, 2011 $376.00 10 Law Enforcement Officers LEIN Conference Johnston, Iowa October 2- 5, 2011 $3,782.88 Nancy Gulick, Community Development Coordinator; Danielle Rohret, Project Specialist New Grantee Training for Lead Grant Annapolis, Maryland November 13-17, 2011 $3,800.00 Officer Pohl ICAC Shift Mental Health Wellness Training Lincoln, Nebraska November 3-4, 2011 $308.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request to seek bids for One (1) 2012 Automated Side - Loader Garbage Truck —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $7,130.70 Pay for Gates pool repairs Clerk/Finance $3,960.00 Pay for copier maintenance agreement cost to September 9, 2012 Fire Rescue $12,000.00 Purchase eight (8) sets of turnout gear Info Services $7,453.75 Purchase Poweredge R510 server Leisure Services $22,293.84 + $500.00 Purchase one (1) True refrigeration unit and six (6) True food services equipment units Traffic Operations $7,000.00 Purchase 30 thermoplastic arrows, 2 stop bars, 4 RXR kits, sealer kits and propane torch Waste Management Services $23,016.06 + $600.00 Pay to repair a pump for the Easton aeration tank Craig Clark, Building Official, reported that the repairs for Gates Pool were due to vandalism. Ayes: Three. Motion carried. Finance Committee October 17, 2011 Page 2 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated October 17, 2011, pp. 1-82, in the amount of $2,483,145.64, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:04 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (. ) ' l 706 l 3/3 FYAu!%BUDGETED ��tat"qdd EXPENDED YTD THIS REQUEST /UC _ cc LEFT AFTER THIS REQUEST DATE ), �% Ori • final - Clerk/Finance Coy - be. rtment NAME(S) AND POSITION(S): Y^ u\it� 0 l uc V-F' US b A nv- v-12A1nv- V,&k k✓ DATE: NAME OF CLASS / MEETING: {��trl�ipY� t b L' I I�GL1 V 1 vi5 DESTINATION:1u Jc 'r o0 DEPARTURE POINTS Vv10 v1t5 IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 1 \ 2-) I DATE(S) OF MEETING: ( PURPOSE OF TRAVEL: FAA ac��l�� tot ldi;fe ) cc( vFr) VACI:t 14-1-e VuLvice A gre4'6 1714e 7 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: \k`37Ac X pirt VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: tJ?�i vl of 14e 5 ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 00 -Qv' {lrcaihivt�ct +yr/we ) 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO BUDGET LINE ITEM: Oda •7%(70 / 3 iX GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE/&//1/7/ f DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY.?i)I 2-'BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Cic Gjx sly(; 134E d(3[i,CU l5/6 //4, t 5L) f r);;.: /' -11',`&)1 / Co. - Department NAME(S) AND POSITION(S): Dave Zellhoefer, Asst. City Attorney DATE: 10/14/11 NAME OF CLASS / MEETING: Iowa Municipal Attorney's Association Annual Seminar DESTINATION: Johnston, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/18/11 RETURN DATE: 11/18/11 DATE(S) OF MEETING: 11/18/11 PURPOSE OF TRAVELITRAINING: Continuing education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE x PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: LODGING MEALS $60.00 REGISTRATION $97.50 MILEAGE/FUEL TOTAL FOR ALL: $ 157.50 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OE WATERLOO TMENT HEAb / / /Dili/7 I DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FY .9OI BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • inal - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED 520 /`-( 520i? `i& ;S4.cj) cc; % lit; )i/,) Ii Co - • • meat NAME(S) AND POSITION(S): Kent Quin — ICT Foreman John Hyman — ICT Tech DATE: 10/18/11 NAME OF CLASS / MEETING: National Electric Code 2011 Update Class DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Waterloo Center of the Arts DEPARTURE DATE: 1119/11 RETURN DATE: 11/9/11 DATE(S) OF MEETING: 11/9/11 PURPOSE OF TRAVEL: Educational WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 280.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO il DEP TME HEAD - I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 0 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 7,700.00 plus est. shipping costs of $ to pay for or purchase painting of runway hold markings and surface hold position markings for runway safety. This purchase or expenditure is being made because: FAA inspector required this painting be completed by November 4, 2011. Vendor selected for this purchase: Laser Line Striping ❑X Bids or written quotes were taken on this purchase, as follows: Laser Line Striping -- $7,700 Dennis Parking Lot Maintenance -- unable to complete within 21 days Iowa Plains Signing, Inc -- unable to complete within 21 days ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds riFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (�ignature� Dept. esignee) (Project Code) $ 85,000.00 $ 63,243.91 /j' Li. v; t I r/,(,),!_ 'fit ,? (6-/ At'AV/ (Signature Finance Dept. Review) Date K:\shared goodies \forms\Runway Painting 10.11 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,838.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date 1619,E-tit' This purchase or expenditure is being made because: 5 year sprinkler inspection & obstruction investigation on the wet system at Five Sull Bros Convention Center and to correct inspection items. Vendor selected for this purchase: BlackHawk Auto Sprinklers n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Blackhawk Sprinkler has performed annual inspections Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This�// expenditure is to be coded to the following budget line -item: 1.0- 422-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sytimitted, Sanitation (Project Code) $ /Uc:: 'O 0 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 o�z� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 9,572.75 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Additional concrete ($2052.50) needed for part of project at Young Arena. Vendor selected for this purchase: B & B Builders and Supply E Bids or written quotes were taken on this purchase, as follows: B & B Builders $ 7,520.25 Mike Dolan Concrete $8,150.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 9/26/2011 Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer 0 Sanitation EBonds n Federal/other grants U Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /6,61;7<< and the current available balance is ully ypmitted, �-- / v If // a /LcCC,C, �Je� s r i /5' 1r(A'r> (Signaterebept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee i ,1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 1,200 plus est. shipping costs of $ 197.00 to pay for or purchase Twenty (20) chairs for Public Market cafe area for Riverloop Co-op. This purchase or expenditure is being made because: Chairs are needed. Currently have loaners from the Center for the Arts. The chairs are designed for indoor/outdoor use. Vendor selected for this purchase: Martin Brothers Cedar Falls ❑X Bids or written quotes were taken on this purchase, as follows: Martin Bros, Cedar Falls $1,272.20 Storey Kenworthy, Waterloo $1,441.47 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund n Road Use Tax n Sewer ❑ Sanitation El Bonds Federal/other grants ❑ Other (specify) Thisyy�,expenditure is to be coded to the following budget line -item: 6-37-6880-2151 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is 37RST-MRKT (Project Code) /j v2_21:f.47.r&c- l,f t.614L( -- ead or Designee) Date `(Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,610.40 plus est. shipping costs of $ to pay for or purchase Labor and materials needed for the set up of kitchen equipment at Riverloop Co-op. This purchase or expenditure is being made because: Install, inspection, and service of kitchen equipment from airport being used at Riverloop. Part of CAT grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Wilson Restaurant O Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Wilson Restaurant Supply was already on the job site, delivering and setting up equipment for the Riverloop Co-op. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund Road Use Tax ri Sewer n Sanitation ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426c.37-6880-2151 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 2e5e72 oD- 3 l,b l5 Respectfully submitted, /C- i 1—/7 r7 /, C;J�L.c6%7 r t '�- <o-(y - )i (Signature DepyHead or Designee) Date `(Sighature Finance Dept. Review) Date K:\shared goodies\forms\37RST-MRKT preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,400.45 plus est. shipping costs of $ 100.00 to pay for or purchase (22) Dor-O-Matic 1990 series left & right concealed vertical rod exit devices assemblys (5) Rockwood offset door pulls; (10) 4040 LCN Super Smooth Door Closers REVISED TO INCLUDE SHIPPING This purchase or expenditure is being made because: The current door hardware was installed in 1994 and needs to be replaced on all emergency exit doors. Vendor selected for this purchase: Advanced Door Control Systems, Inc Princeton, IL ❑x Bids or written quotes were taken on this purchase, as follows: Advanced Door Control Systems, Inc Princeton IL $ 8500.45 Lockesperts, Inc Waterloo, IA $ 11,460 Doors Inc, Waterloo, IA $ 9317 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 9-6-11 approved at $8,400.45 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 411-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 150,000 , 165,000 $ ,39t.82- 165,000' Respectfully submitted, (Signature D6pt Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\FY 2012 Door Hardware Replacements.xls (Mar 2010) 10/19/21311 08:37 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only City of Waterloo Expenditure Pre -,Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 10,200 plus est. shipping costs of $ to pay for or purchase Labor and material for asphalt paving at the Hoing Rice softball complex. Finance Commi ee I Approval Oate if GI This purchase or expenditure is being made because: new walkway by restroom and replacement of deteriorated walk way at the Hoing Rice softball complex. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Lucas Asphalt, Evansdale IA base $5,375.00 extra $2.00 per sq foot Aspro, Waterloo IA base $10,105.00 extra $$4.70 per sq foot Jones Bros Asphalt did not respond to bid request. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EX General Fund n Road Use Tax Sewer ❑ Sanitation n Bonds FederaVother grants EX Other (specify) WSA donate to $10,000 This expenditure is to be coded to the following budget 010-37-4100-1390 010-37-4105-2178 up to $10,000 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, i nature Dept. ead or (Si'nature Finance Dept. Review) line -item: 371MP-SARR (Project Code) $ 144,000 10,000 '-- $ 1Ei9 y. 10,000'-' Date Designee) (Signature Date K:\shared goodies \ forms\Exponditure Pre-Authorizatlon.xis (Mar 2010) City Clerk Use Only Finance Committee r I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,876.70 plus est. shipping costs of $ 25.00 to pay for or purchase Pelco camera and microphone system to include installation. This purchase or expenditure is being made because: we are adding a video system and recording to a interview room inside the police department. This video system will be used to record interviews. Vendor selected for this purchase: RC Systems ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: We are adding a new camera to the system that is already in operation in the police department. This purchase would be vender specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds n Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 Police Info Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /t)c ear J and the current available balance is Respectfully s bmitted, // (Signat re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ /UL•:CJ } K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee61 �1 Approval Date 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 11,750.00 plus est. shipping costs of $ 400.00 to pay for or purchase Purchase of grader blades for snow removal This purchase or expenditure is being made because: Replacement moldboard grader blades for snow removal Vendor selected for this purchase: Altorfer ❑X Bids or written quotes were taken on this purchase, as follows: Altorfer - $113.24each Murphy Tractor - $199.00each Kris Mfg - $165.00 each ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Sanitation (Project Code) $ 200,000.00 /o�$/� Date (Signature Finance Dept. Review) (v'f /",%i'// Date K:\shared goodies\forms\Street Dept - GRADER BLADES REPLACEMENT - OCT 11.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 11,190.00 plus est. shipping costs of $ to pay for or purchase 4 - video detection cameras and pack system This purchase or expenditure is being made because: Trade-in for new cameras due to malfunctions with current cameras at Greenhill and Katoski intersection Vendor selected for this purchase: Brown Traffic Products, Inc. OX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $11,190.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation E Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125; 409-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. ead or Designee) (Project Code) $ 25,000.00 & 4,000.00 ri $ 2,500.19& 8,700.00 V j'2t.r'.%r, -I:f t%%l,i'. f0.17,7,7 /b --4 i// ate (Sig'nature Finance Dept. Review) Date K:\shared goodies\fomis12011-October-Expenditure Pre-Authorization-cameras-Greenhill&Katoski.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 6 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,871.00 Filter Press Belts plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Need to replace a set of belts as they are womout Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Industrial Fabrics Corp. this is the company that manufactures replacement belts for Komline Sanderson presses Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: [Road Use Tax: Sewer: Sanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respepctfully submitted, $ 201,422.00 $ 130,226.65 /0-i�i- // jT �4� f� �i/l; (t:l,(ki-w1 /i''r-.;Zci(>r (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 111 INDUSTRIAL FABRICS CORPORATION Weaving Excellence Into A World Of Products To: Brian Rath Waterloo WWTP 3505 Easton Avenue WATERLOO, IA 50702 Dear Brian: Fax: 319-291-4523 Phone: 319-291-4553 Date: 10/18/2011 Thank you for your inquiry and the opportunity to quote the following product(s): Pura e De "eleling .6*ate QUOTATION SQ 00971+6 ITEM 6093 6093 P/N 82" x 49'5" 82" x 517" SEAM/EDGE 2.32/41/HS 2_32/41/HS SIZE 2.083 m x 15.062 in 2.083 m x 15.723 m QTS' 1 1 UNIT $ ; TOTAL $1,406.00 $1,465.00 $1,406.00 $1,465.00 Lead Time: Approximately 3 weeks from receipt of order Delivery lead time is based on receipt of immediate order, Freight: F.O.B. Shipping Point; Freight Pre -Paid & Billed Terms: Net 30 days Total $2,871.00 This quotation, in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions. We shall be pleased to provide you with any further infor_nation you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, Kate Elliott Siverson Industrial Fabrics Corp. 763-531-8512 Email: ksiverson@ifcfabrics.com cc: Jeff Campbell 7160 Northland Circle Mmneapo is, MN 55428 Phone: Fax: www. 763-535-3220' 763-535-6040 ifcfabrics.coni PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDOT Air Service Development FY12 City Contract No. Project Manager Project Budget Total Brad Hagen $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name IDOT Air Service Development Program FY12 C. City Match Source of Funding Hotel/Motel Tax D. Other Entities Yes No Name General Fund % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding through the Iowa Air Service Development Program. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include purchase of air service consultant services to obtain market data, develop airline proposals, provide air service analysis and assist in other air service issues related to passenger air service at the Waterloo Regional Airport. A portion of the funds will be used for traditional advertising in television, newspaper and website formats. 80.00% 20.00% Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑ ❑ ❑ 0 El ❑ ❑ ❑ ❑ ❑ El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet IDOT Air Service FY12.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) IDOT Air Service Development FY12 Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760/7700 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel/Motel Tax EXPENDITURES: City Clerk Use Only Finance Committee ,1 1 Approval Date I0'% `1 (Each column should only include amounts by fund) Fund: Fund: 291 010 Fund: 28,000.00 Fund: Total 28, 000.00 7,000.00 • 7,000.00 TOTALS $ 28,000.00 $ 7,000.00 $ $ $ 35,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1319 Other Prof 1351 Advertising TOTALS (,,ignature Dept. 19,200.00 4,800.00 24,000.00 8,800.00 2,200.00 11,000.00 $ 28,000.00 $ 7,000.00 $ $ $ 35,000.00 /o//7 aff 64)-(Q, /cc "t (Signature Finance Dept. Review) /0 lc Date K:\shared goodies\forms\Project Budget Worksheet IDOT Air Service FY12.xls\Page 2 (Donat or NON-constr) (Mar 2010)