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HomeMy WebLinkAbout10/17/20111. 2. 3. 4. FINANCE COMMITTEE October 17, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 10, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen & Officer Erie Physical Conflict Sioux City, Iowa December 4-9, 2011 $376.00 10 Law Enforcement Officers LEIN Conference Johnston, Iowa October 2-5, 2011 $3,782.88 Nancy Gulick, Community Development Coordinator; Danielle Rohret, Project Specialist New Grantee Training for Lead Grant Annapolis, Maryland November 13-17, 2011 $3,800.00 Officer Pohl ICAC Shift Mental Health Wellness Training Lincoln, Nebraska November 3-4, 2011 $308.00 5. Approval of request to seek bids for One (1) 2012 Automated Side -Loader Garbage Truck -Submitted by Mark Rice, Public Works Director. 6. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/FI Expenditure Building/Maintenance $7,130.70 Pay for Gates pool repairs Clerk/Finance $3,960.00 Pay for copier maintenance agreement cost to September 9, 2012 Fire Rescue $12,000.00 Purchase eight (8) sets of turnout gear Info Services $7,453.75 Purchase Poweredge R510 server Leisure Services $22,293.84 + $500.00 Purchase one (1) True refrigeration unit and six (6) True food services equipment units Traffic Operations $7,000.00 Purchase 30 thermoplastic arrows, 2 stop bars, 4 RXR kits, sealer kits and propane torch Waste Management $23,016.06 + Pay to repair a pump for the Easton aeration tank Services $600.00 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 10, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as amended changing the date on item #1, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 3, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen Defensive Tactics Instructor Recertification Johnston, Iowa November 29, 2011 *Amended $160.00 Officer Pohl ICAC Advanced Windows Forensics Ankeny, Iowa October 25, 2011 $655.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage and yard waste refund in the amount of $12.00 for Pat Oloff of 1738 Byron Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that yard waste refund in the amount of $18.00 for Mirsada Cehic of 420 Oaklawn Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that sewer refund in the amount of $125.13 for PRSS Properties LC at 3015 Greyhound Park Drive —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to donate retired computers to a non-profit organization, specifically one laptop and one desktop computer, to Joyce Bennett, Director of the Community/School/Family Support Group & Treatment Foster Care —Submitted by James A. Quint, Information Services Manager, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $7,202.00 Pay for Carnegie Annex door replacement Culture & Arts $2,600.00 Pay for printing services Engineering $5,087.49 Pay for Storm Water brochure postage Fire $2,500.00 Pay to replace tires on several ambulances Garage $1,500.00 Purchase three (3) transmitter/receiver units Finance Committee October 10, 2011 Page 2 Leisure Services $7,500.00 Pay for labor to set 100 bollards around West Exchange Parking lot in Exchange Park Leisure Services $15,474.00 Pay to install double drop slide to replace high board at Gates Park swimming pool Leisure Services $1,069.55 Purchase five (5) tables to match the counter top at the Public Market Leisure Services $2,300.00 Purchase lumber and materials for Tibbitt's dugouts Leisure Services $10,000.00 Pay for footings for new shade structures and five inch sidewalk at Byrnes pool Leisure Services $24,900.00 Pay for concrete approach and concrete slab in Cedar River Exchange Park Leisure Services $4,800.00 Pay for approximately 155 lineal feet of 5 foot high fence for fencing around new playground area in Exchange Park Waste Management Services $2,835.00 Purchase three (3) overhead door operators Mr. Schmitt asked if the tables for the Public Market are part of the overall project. Paul Huting, Leisure Services Director, reported that they are part of the overall project and the tables currently in the market are being borrowed from the Art Center and need to be returned. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3361 (State Grants); Line Item 300 (Cash) and Line Item 1319 (Other Prof) in the amount of $5,894.00—Submitted by Brad Hagen, Airport Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1567 (Rec Equip) in the amount of $3,240.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the US Bureau of Justice Assistance grant for the Tri-Co Drug Task Force in the total amount of $104,714.00—Submitted by Daniel Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for renovations to the Cedar River Youth Sports Complex to be funded by the Black Hawk Gaming Association and Build Our Ball Park in the total amount of $665,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated October 10, 2011, pp. 1-73, in the amount of $2,631,258.69, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Chris Gergen & Officer Greg Erie NAME OF CLASS / MEETING: Physical Conflict Resolution DEPARTURE DATE: December 4,2011 FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE DATE: October 7,2011 Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 Copy- Department DESTINATION: National training Center Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: December 9,2011 DATE(S) OF MEETING: December 5-9,2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Gergen and Officer Erie to the Physical Conflict Resolution course at the National Training Center on Dec 5-9, 2010, in Sioux City, Iowa. Both Officer Erie and Officer Gergen are lead defensive tactics instructors for the police department. This training will teach how to arrest and control subject with the least amount of physical contact necessary. It will also cover weapon retention for handgun and long guns, knife defenses and ground tactics. These Officers will then bring their knowledge and expertise to the WPD to teach the other officers these techniques. The cost of registration, lodging and some meals are paid through the National Training Center. The only cost would be evening meals for both officers and fuel to travel to the training center. A city vehicle will also be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $276.00 MEALS $0.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 376.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 188.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 6- 1f DATE DATE TRAVEL REQUEST CITY OF WATERLOO n /��G!2tn(OG) - 4)06/0 C'h''/e FINANCE DEPT. LINE ITEM USED FOUi BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY o46' i/ /7 /34U cc, elf / (7(, 22ic," /' 7-.2c+ d / Copy - Department NAME(S) AND POSITION(S): Lou Staudt-Shellrock, Dave McDonald -Bremer, Richard Hollenbach-Cresco, T. Prochaska -Mason City, Rod Stoner -Hardin, Dan Cummings -Clarksville, Brian Jensen - Clarion, Larry Richtsmeier-Franklin, Mike Neimeyer-Osage Police Dept., Robert Sankey -Britt Police DATE: September 5, 2011 NAME OF CLASS / MEETING: LEIN Conference (Law Enforcement Intelligence Network) DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2011 RETURN DATE: October 5, 2011 DATE(S) OF MEETING: October 3-5, 2011 PURPOSE OF TRAVEL: To attend the 2011 LEIN Conference held in Johnston, Iowa. Topics included in the training: White Supremacist Groups in the Midwest, Anti -Government Extremism, Organized Commercial Crimes, Shooting in the Heartland. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $2132.88 LODGING $ MEALS $1650.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 3782.88 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN6 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Nancy Gulick, Community Development Coordinator Danielle Rohret, Project Specialist FY c0/f243uDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED Croy o. 0 6 I cc) iT lC. r, / (G t?. j ju_! /0-/ Copy - Department DATE: 10/11/2011 NAME OF CLASS / MEETING: New Grantee Training for Lead Grant DESTINATION: Annapolis, MD DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 13, 2011 RETURN DATE: November 17, 2011 DATE(S) OF MEETING: November 14-17, 2011 PURPOSE OF TRAVEL: Mandatory orientation for new Lead Grant award WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo-Expedia on 10/10/2011 $470 ESTIMATE OF COST: 1,200 LODGING 550 MEALS 300 TAXI 50 PARKING REGISTRATION 1,600 AIRFARE MILEAGE/FUEL 100 (bags) MISC/TOLLS TOTAL FOR ALL: $ 3,800 I BELIEVE THIS TRIP SE AND IS CITY NOEL ANDERSON, CPD DIRECTOR--` DEPARTMENT HEAD October 11, 2011 SE DATE BUDGET LINE ITEM: 224-32-5853-1346 X GRANT REIMBURSABLE YES NO BGLED TRVL X REQUIRED CERTIFICATION YES NO Mandatory for Lead Grant TOTAL: $ 1,900 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE J:\NANCY-G\travel\Travel Request Form Annapolis I0-11-2011.doc TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: FINANCE DEPT. LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance October 12,2011 STAFF ONLY 010-11-1160- 1346 11PRO ICAC 5IVD /v—/�— // C7opy - Department NAME OF CLASS / MEETING: ICAC Shift Mental Health Wellness Training DESTINATION: Lincoln, Nebraska DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 3, 2011 RETURN DATE: November 4,2011 DATE(S) OF MEETING: November 4, 2011 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Shift Mental Health Wellness training in Lincoln, Nebraska., Nov. 4, 2011. This training is necessary training for Officer Pohl to help him learn the symptoms and effects he will be exposed to as a Forensic Computer Examiner. This course will teach him how to deal with the images he will be exposed to while examining these computers. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to drive top the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING 83.00 MEALS $0.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 308.00 010-11-1160-1346 BUDGET LINE ITEM: 11PRO CAC TAXI XX xx GRANT REIMBURSABLE PARKING YES AIRFARE MISCITOLLS YES NO xx REQUIRED CERTIFICATION NO TOTAL: $ 308.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 17, 2011 Prepared: October 11, 2011 Dept. Head Signature: S<1..4•••-v # of Attachments: SUBJECT: Submitted by: Request for Authorization to Seek Bids for one (1) 2012 Automated Side - Loader Garbage Truck Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Estimated $220,000 Source of Funds: Sanitation Operational Policy Issue Alternative Background Information: Request authorization to seek bids for one (1) 2012 Automated Side - Loader Garbage Truck City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I °I f 7/d if The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 7,130.70 Department to expend plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Pool repairs @ Gates Pool due to vandalism (painting, sandblasting for pools & waterslides & replacement of main drain gates Vendor selected for this purchase: ACCO & Verbraken's Painting n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Emergency repair for Gates pool ACCO $ 6655.70 Verbraken Painting $ 475.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax n Sewer 0 Sanitation nBonds n Federal/othergrants 0 Other (specify) CIP This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ /6t'000, $ 7/. % �2 t{1 ((* h—// Date (Sigftatu`ie Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Pools Vandalism (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 3,960.00 plus est. shipping costs of $ to pay for or purchase Copier maintenance agreement cost to September 9, 2012. This cost is split with Engineering. This purchase or expenditure is being made because: A maintenance and sale agreement was approved by the finance committee on August 24, 2009. That agreement will be in effect until August 2013. Vendor selected for this purchase: IKON Solutions ❑X Bids or written quotes were taken on this purchase, as follows: Bids were taken in August 2009, finance minutes & agreements are attached. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Finance Committee on August 24, 2009 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: CLERK/FIN(010-03-8400-1352)&ENG(266-07-7830-1352) (79 'o ia-cti4 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, o r i/ E l / � �� gin _ /,r, -7u-2 /d -/�-2; (Signature >•ept. Head or Designee) /Date (Signature Finance Dept. Review) Date C,/ $ ��G 4(,; ICY $ 79.i ✓ �? K:\shared goodies\forms\IKON Copier Maintenance to 090912.Expenditure Pre-Authorization.xls (Mar 2010) ,Fvtuttl City of Waterloo (0('i Expenditure Authorization Request Form ACC The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ Not to exceed $12,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase Eight (8) sets of turnout gear. This purchase or expenditure is being made because: we are replacing outdated and damaged turnout gear. n Bids or written quotes were taken on this purchase, as follows: we are utilizing a bid from MES that has been extended until Jan. 31, 2012 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-12-1400 2128- I I ) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ OO 5-0o0 $ 7-1-008:ea ,A5000 ram( E l -1U-1 /.4.Law..�1 (Signature DeVt. Head or Designee) Date Signature Finance Dept. Review) /a -/a' oi/ Date users\shared goodies Worms \[File] (April 2003) M% llle[IP4l EMEiQMETYEYIlES,pIC September 6, 2011 Pat Treloar Chief of Fire Services 425 E. 3`d Street Waterloo, IA 50703 RE: Review of Protective Jacket and Trousers Pricing For Structural Fire Fighting Chief Pat Treloar, We have reviewed the Personal Protective EquipmentlTumout Gear proposal of last year and MES has given me the authority to extend the pricing to January 31, 2012. Globe G-XCEL Jacket with your specified makeup and options in accordance with last years bid proposal at a cost of $859.98. Globe G-XCEL Pants with your specified makeup and options in accordance to last years bid proposal at a cost of $599.88. Globe G-XCEL Jacket and Pants set cost $1459.86 Globe Manufacturing Company, LLC had an average of 2.25% price increase as of February 1, 2011. MES has made the decision to absorb this increase. We at MES value you as a customer and hope to remain your supplier of Globe Product. We estimate Globe to have another price increase of 3 to 4% February 1, 2012. MES would like to work with you to continue providing you with value priced tumout gear and excellent customer service. Sincerely, v4,14.4 eff Goldsmith MES Eastem Iowa Sales Cell# 402-380-1575 1751 Business Park Drive Fremont, NE 68025 800-228-9014 www.mesfire.com City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Info. Services Department to expend $ 7,453.75 plus est. shipping costs of $ 0.00 to pay for or purchase Poweredge R510 server This purchase or expenditure is being made because: Building Inspections Blue Prince server is failing Vendor selected for this purchase: Dell Computer E Bids or written quotes were taken on this purchase, as follows: Dell - $7453.75 HP - $9018.56 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax Ei Sewer ❑ Sanitation nBonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is pectfully sybmi Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 75,000.00 $ 74,338.94 K:\shared goodies\forms\8-11 (Mar 2010) Print Summary Dell PowerEdge R510 - Enhanced Price Instant Savings $11,125.00 $3.671.25 Price $7,453.75 Preliminary Ship Date: 10/18/2011 My Selections All Options • Dell PowerEdge R510 - Enhanced Date Catalog Number Catalog Number / Description PowerEdge R510: PE R510 Chassis for Up to Eight Hot Swap Hard Drives, LCD Ship Group: PowerEdge R510 Shipping Processor: Intel® Xeon® X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem Additional Processor: Intel® Xeon® X5660, 2.8Ghz, 12M Cache,Turbo, HT, 1333MHz Max Mem Memory: 12GB Memory (6x2GB), 1333MHz Single Rank LVRDIMMs for 2 Processors, Optimized Operating System: Windows Server 2008 R2 SP1, Enterprise Edition,x64,lncludes 10 CALs Hard Drives: 600GB 15K RPM Serial -Attach SCSI 6Gbps 3.5in Hotplug Hard Drive Hard Drive Configuration: RAID 5 for PERC6i/H700 Controllers, x8 Chassis Internal Controller: PERC H700 Integrated RAID Controller 512MB Cache 1st Hard Drive: HD Multi -Select Power Supply: 750 Watt Redundant Power Supply Power Cords: 2x NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord 10/11/2011 8:51:19 AM Central Standard Time 84 Retail rc1158091 Product Code Qty SKU Id R5108W SHIPGRP X5660 2X5660 12R2POP WS8E10C 60015H PH7R5 PH700R HDMULTI 75ORPS 2125V10 1 — [224=8665]— __— 1 1 [330-5462] 2 1 [317-4108] 6 1 [317-2374][317- 7 4120] 1 [317-5887] 3 1 [421-5423] 11 4 [342-2056] 1209 1 [330-5509] 27 1 [330-55751[331- 9 0881 ][342-0371 ] 1 [341-4158] 8 1 [330-6598] 36 1 [310-8509][310- 38 8509] Embedded Management: iDRAC6 Express Rails: ReadyRailsTTM Sliding Rails with Cable Management Arm Bezel: No Bezel Internal Optical Drive: DVD ROM, SATA, Internal System Documentation: Electronic System Documentation and OpenManage DVD Kit DRAC6X RRCMA NOBEZEL DVD8 EDOC Hardware Support Services: 3Yr Basic Hardware Warranty Repair: 5x10 HW- U3OS Only, 5x10 NBD Onsite Installation Services: No Installation NOINSTL 1 [313-8777] 14 1 [330-6276] 28 1 [313-0869] 17 1 [313-9092][330- 5576] 16 1 [313-8552] 21 1 [905-6667][905- 7218][906-0202] 29 [906-6299][906- 9490][994-4019] 1 [900-9997] 32 64Print © 2011 Dell For customers of the 50 United States and the District of Columbia only. Site Terms I Terms of Sale I Privacy I Feedback snFG05 Servers System price: $9,018.56 From: $1,638.12 MEMO» Business lease cost lmonth$28,002.63 Customize your configuration: Prase Add To Cart » I ':. Quad -Core Intel® Xeone Processor E5603 (1.60GHz, 4M L3 Cache, 80 Watts) [633444-L21] [Subtract $963.60] jHP 1GB PC3-10600E 1x1GB 1Rank Memory [500668-B21] [Subtract ($185.15)] No Item Selected [Subtract $1,319.20] Yefflarlor Foam. No_Item Selected4Subtract$218A0] No Item Selected • No Item Selected [Subtract $2,444.00] No Item Selected No Item Selected 1= t r= [ No Item Selected i No Item Selected I No Item Selected [Subtract $459.17] No Item Selected [Subtract $459.17] No Item Selected [Subtract $459.17] No Item Selected [Subtract $459.17] 1=1 No Item Selected 1J No Item Selected No Item Selected [Subtract $0.011 No Item Selected No Item Selected 1=1 No Item Selected [Subtract $152.57] tsl No Item Selected fewervil No Item Selected `i HP 460W Common Slot Gold Hot Plug Power Supply [503296-B21] [Subtract $166.83] No Item Selected [Subtract $16.00] No Item Selected No Item Selected ..ti...—.ilm,...0..._,.••.1••••••.._. I d.,.ap ...31 3— Recommended supplies and accessories rv1 No Item Selected [Subtract $78.40] No Item Selected No Item Selected No Item Selected LNo Item Selected Iv I No Item Selected No Item Selected 0 [v] No Item Selected No Item Selected ke YUMMY No Item Selected No Item Selected No Item Selected s retum to original page System price: $9,018.56 From: $1,638.12 » Business lease cost /month328,002.63 O 2011 Xwlaivload *blamed Cm,yry, LP. Add To cart >o I fumwcxb Gmemrcm em Edugq City Clerk Use Only Finance Committee Approval Date '1 ' V1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 22,293.84 plus est. shipping costs of $ 500.00 to pay for or purchase One True refrigeration unit and six True food services equipment units. Revised due to location of gas pipe. Fagor Refrigeration unit would not fit. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant. Vendor selected for this purchase: Wilson Restaurant ❑ Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls IA $22,793.84 The following did not_respond_to-bid_request: Star_Refrigeration,_ Martin Brothers, Hobart Sales. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 8-16-11 approved at $21,844.44 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds Sewer ❑ Sanitation Federal/other grants FIX I Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-6880-2151 37RST-MRKT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfulk submitted, (Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Preauth Public Market.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase 30 - Thermoplastic Arrows, 4 RXR Kits, 2 Stop Bars, 2 Sealer Kits, 2000 EX Propane Torch This purchase or expenditure is being made because: To install Heat activated Arrows, RXR and Stop Bars in High Speed & High Volume Streets to replace the painted arrows, etc. Vendor selected for this purchase: Flint Trading, Inc. E Bids or written quotes were taken on this purchase, as follows: Flint Trading, Inc. Thomasville, North Carolina not to exceed $7,000.00 Professional Pavement Prod. Jacksonville, Florida see attached sheet n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ElBonds n FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted (Project Code) $ 13,500.00 $ 12,779.611— (Signature Dept. H--d or Designee) D-te (Signature Finance Dept. Review) Date Ushered goodies Vorms12011-October-Expenditure Pre -Authorization -Thermoplastic arrows, RXRs,etc..xls (Mar 2010) Professional Pavement Products, Inc 9556 Historic Kings Rd S #315 Jacksonville FL 32257 904-733-2121 Quote Date Estimate # 10/13/2011 Q24734 Bill To Ship To City of Waterloo 408 E. 6th Street Waterloo IA 50703 United States City of Waterloo 408 E. 6th Street Waterloo IA 50703 United States Customer ID Expires Exp. Close Sales Rep Partner Job Location L19524-City of W... 11/12/2011 10/13/2011 27-Monika Thom... Terms Shipping Met... Note - 09-Gov't PO Net ... FedEx 5 Item Quantity Description Rate Amount NS Description I2-9-3-PT HG 1 PROPANE HEAT GUN for the heating and application on 244.60 244.60 NS-Markin g NS-Markin g NS-Markin g NS-Markin g NS-Markin g NS-Markin g NS>Markin- g 5 mob 3 2 2 1 1 Preformed Thermoplastic. High quality 24in wand with attached ignitor. Non Stock -See NS Description NonStotk=See-NS Description - Non Stock -See NS Description Non Stock -See NS Description Non Stock -See NS Description Non Stock -See NS Description Non-Stock=See NS Description 239.25 iim 239.25 114.75 327.90 44.10 -4.0 1,196.25 mor 717.75 229.50 655.80 44.10 203:60' TumArrow Standard Left / 8'2" x 6'3" / .125 Mil / Premark / FHWA Std / 2 per package "ONLY"-/-g-ft /-4-25-Mil-/-P-remark-f-FHWA Std /--Lpe,_ r p_acka ge Tum Arrow Standard Right / 8'2" x 6'3" / .125 Mil / Premark / FHWA Std / 2 per package Lines White / 24" x 3' / 15ft / .125 Mil / Premark / "R X R" Kit / 20' x 8' / .125 Mil / Premark / 1 kit per package / FHWA Standard 1 Gallon Pail of PreMark® Sealer - Use Sealer for PreMark application on Concrete / 1 Gallon (covers 150 sq. ft.) S-GallorrPail-of-PreMark®-Seater- Use Sealer for PreMark application on Concrete / 1 Gallon - b i i 'rt' c t l,,e, (covers 150 sq. ft.) Want More Credit, Time, Security? Ask about JobFlex! Sh ShippingpinCost (FedEx 5) Total 3,185.68 85.68 $3,819.74 Florida - RDC 9556 Historic Kings Rd S Suite 315 Jacksonville, FL 32257 Ph: 904.733.2121 Fx: 904.448.4076 Orlando - Branch 6441 Pinecastle Blvd Orlando, FL 32809 Ph: 407.888.2080 Fx: 407.888.2425 Charlotte Branch 1955 Scott Futrell Dr Charlotte NC 28208 Ph: 704-697-9577 Fx: 704-697-9576 Texas - RDC 3377 West 11th St Houston, Tx 77008 Ph: 713.864.0906 Fx: 713.864.0833 Miami Branch 10250 NW 89th Ave Unit 1 Medley FL 33178 Ph: 305-264-3242 Fx: 305-885-4273 Raleigh Branch 200 Travis Park Cary NC 27511 Ph 919.851.0799 Fx 919.851.1294 • To Miss Sandie Greco Fax or Email: sandie.greco(a�waterloo-ia.orq Flint TRADING INC® 115 TODD COURT THOMASVILLE, NC 27360 S 00065 O Accounts Payable Dept. L CITY OF WATERLOO D 408 East Sixth Street T Waterloo, IA 50703 0 Price Quote Phone:(336)475-6600 Fax: (336) 475-7900 eMail:sales@flinttrading.com S CITY OF WATERLOO H P 408 EAST 6TH STREET TO WATERLOO, IA PAGE 1 Quote # 00097536 CUSTOMER # 00065 CURRENCY ID DOLLAR 50703 FOB SHIPPING POINT SHIP VIA SHIPPING POINT SLS1 SLS2 CSSS QUOTE DATE DESIRED SHIP DATE CUSTOMER PO # TERMS 06 DA 9/15/2011 9/15/2011 PM QUOTE SANDIE GRECO Net 30 Days ITEM ID / DESCRIPTION UNIT ORDERED UNIT PRICE EXTENSION 8330241 L PACK -1 PM125WH Q2 BD 8' LFT TURN ARW 1 PACK CONTAINS 2 ARROWS 8330241R PACK 1 PM125WH Q2 BD 8' RGT TURN ARW 1 PACK CONTAINS 2 ARROWS 8342130 R PACK -q- PM125WH Q1 BD 13'1" RGT COMBI ARW ONE PACK CONTAINS 1 ARROW 8330442-U-- PACK —1 PM125WH Q1 BD 13'1" LFT COMBI ARW 1 PACK CONTAINS 1 ARROW PMK8130103A EACH 1 PM125WH Q1 BD 16x20 RXR KIT 1 PACK CONTAINS 1 X AND 2 OF THE LETTER R PM8709010 PACK 1 PREMARK SP SEALER KIT 300/600 COVERS 90 SQUARE FEET $0.94 PER SQUARE FOOT For enhanced skid/slip resistance, Flint Trading, Inc. recommends using PreMarke with ViziGrip in areas with pedestrian/cyclist traffic such as crosswalks, bike paths and parking facilities. We appreciate your business. 255.20 255.20 —2,,39-81- 349.76 85.00 255.20 255.20 -2230-80- �-30:8fl- 349.76 85.00 TAXABLE NONTAXABLE FREIGHT SALES TAX MISC TOTAL .00 2,110.41 .00 .00 .00 -27140 4-1_ • To Miss Sandie Greco Fax or Email: Isandie.gr eco(-waterloo-ia.org Flint TRADING INC! 115 TODD COURT THOMASVILLE, NC 27360 S 00065 O Accounts Payable Dept. L CITY OF WATERLOO D 408 East Sixth Street T Waterloo, IA 50703 Price Quote Phone: (336) 475-6600 Fax: (336) 475-7900 eMail:sales( linttrading.com SLS1 SLS2 CSSS 06 DA QUOTE DATE 9/15/2011 S CITY OF WATERLOO H P 408 EAST 6TH STREET O WATERLOO, IA PAG E Quote # CUSTOMER # CURRENCY ID 50703 2 00097536 00065 DOLLAR FOB SHIPPING POINT SHIP VIA SHIPPING POINT DESIRED SHIP DATE CUSTOMER PO # TERMS 9/15/2011 PM QUOTE SANDIE GRECO Net 30 Days ITEM ID / DESCRIPTION UNIT ORDERED UNIT PRICE EXTENSION 530100 -EA-CH- FLINT 2000 EX PROPANE TORCH 1 EACH 1 PRICING REFLECTS DISCOUNTS DISCUSSED BY MARKO VOJCANIN D EACH 1 TERMS: NET 30 DAYS DELIVERY: 3-5 DAYS ARO QUOTE VALID FOR 30 DAYS DATED: 9/15/2011 For enhanced skid/slip resistance, Flint Trading, Inc. recommends using PreMark® with ViziGrip in areas with pedestrian/cyclist traffic such as crosswalks, bike paths and parking facilities. We appreciate your business. 703.65 .00 .00 703.65 .00 .00 TAXABLE NONTAXABLE FREIGHT SALES TAX MISC TOTAL .00 2,110.41 .00 .00 .00 2,110.41 4. City Clerk Use Only Finance CommitteeMt( Approval Date 16 in 1 I l) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 23,016.06 Pump repatr plus ext. shipping cost of $ 600.00 to pay for or purchase This purchase or expenditure is being made because: To repair Flygt 3501 mixed liquor pump for the Easton areation tank. The pump quit working X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the company rep to repair Flygt pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: C Bonds: nFederaVother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 201,422.00 t/ $ 163,112.78 nature Dept. Head Or Designee) Date Signature Finance Dept. Review) %d - /%' 0 ( / Date Fax Quotation Quality Pump & Control 840 — 15th ST. S.W. Mason City, IA. 50401 Phone (641) 422-0441 Fax (641) 422-04.12 Job Description: Flygt 3301 Rebuild Date: 10-6-2011 To: City of Waterloo Attention: Kent Fax # 319-291-4523 From: Jason Rosauer QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 Repair kit (Imtudcs ice, seals and o-rings) $14,760.08 $14,760.08 I FLS-10 Sensor $348.18 S348.18 1 PT-100 Bearing Sensor $256.00 $256.00 1 Stationary Wear ring $1,103.00 $1,103.00 1 Rotating Wear Ring S932.80 $932.80 1 Trip $300 $300 $1,916.00 1 Motor Rewind $1,916.00 40 Hours of labor $90.00 $3,600.00 1 Shop Supplies $100.00 $100.00 1 Trip charge $300.00 $300.00 -.1cr,ca5' 923el/(. .6;4: Found motor insulation failure to ground. /r�� =,h < ,f 0 0. 0 0 Need to replace meek Seals and bearings. / ear} i / /G..1) e Moderate wear on stationary wear ring - , )3 (01(D.0(09