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10/10/2011
1. 2. FINANCE COMMITTEE October 10, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 3, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen Defensive Tactics Instructor Johnston, Iowa November 29, 2011 *Amended $160.00 Officer Pohl ICAC Advanced Windows Forensics Ankeny, Iowa October 25, 2011 $655.00 3. Approval of garbage and yard waste refund in the amount of $12.00 for Pat Oloff of 1738 Byron Avenue —Submitted by Suzy Schares, City Clerk. 4. Approval of yard waste refund in the amount of $18.00 for Mirsada Cehic of 420 Oaklawn Avenue —Submitted by Suzy Schares, City Clerk, 5. Approval of sewer refund in the amount of $125.13 for PRSS Properties LC at 3015 Greyhound Park Drive —Submitted by Suzy Schares, City Clerk. 6. Approval of request to donate retired computers to a non-profit organization, specifically one laptop and one desktop computer, to Joyce Bennett, Director of the Community/School/Family Support Group & Treatment Foster Care Submitted by James A. Quint, Information Services Manager. 7. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est. S/H Expenditure Building/Maintenance $7,202.00 Pay for Carnegie Annex door replacement Culture & Arts $2,600.00 Pay for printing services Engineering $5,087.49 Pay for Storm Water brochure postage Fire $2,500.00 Pay to replace tires on several ambulances Garage $1,500.00 Purchase three (3) transmitter/receiver units Leisure Services $7,500.00 Pay for labor to set 100 bollards around West Exchange Parking lot in Exchange Park Leisure Services $15,474.00 Pay to install double drop slide to replace high board at Gates Park swimming pool Leisure Services $1,069.55 Purchase five (5) tables to match the counter top at the Public Market Leisure Services $2,300.00 Purchase lumber and materials for Tibbitt's dugouts Leisure Services $10,000.00 Pay for footings for new shade structures and five inch sidewalk at Byrnes pool Leisure Services $24,900.00 Pay for concrete approach and concrete slab in Cedar River Exchange Park Leisure Services $4,800.00 Pay for approximately 155 lineal feet of 5 foot high fence for fencing around new playground area in Exchange Park Waste Management Services $2,835.00 Purchase three (3) overhead door operators BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grants); Line Item 300 (Cash) and Line Item 1319 (Other Prof) in the amount of $5,894.00 Submitted by Brad Hagen, Airport Director. 2. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1567 (Rec Equip) in the amount of $3,240.00 Submitted by Paul Huting, Leisure Services Director. 3. Approve the project budget for the US Bureau of Justice Assistance grant for the Tri-Co Drug Task Force in the total amount of $104,714.00 Submitted by Daniel Trelka, Director of Safety Services. 4. Approve the project budget for renovations to the Cedar River Youth Sports Complex to be funded by the Black Hawk Gaming Association and Build Our Ball Park in the total amount of $665,000.00 Submitted by Paul Huting, Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. FINANCE COMMITTEE October 10, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 3, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen Defensive Tactics Instructor Recertification Johnston, Iowa September 28, 2011 $160.00 Officer Pohl ICAC Advanced Windows Forensics Ankeny, Iowa October 25, 2011 $655.00 3. Approval of garbage and yard waste refund in the amount of $12.00 for Pat Oloff of 1738 Byron Avenue —Submitted by Suzy Schares, City Clerk. 4. Approval of yard waste refund in the amount of $18.00 for Mirsada Cehic of 420 Oaklawn Avenue —Submitted by Suzy Schares, City Clerk. 5. Approval of sewer refund in the amount of $125.13 for PRSS Properties LC at 3015 Greyhound Park Drive --Submitted by Suzy Schares, City Clerk. 6. Approval of request to donate retired computers to a non-profit organization, specifically one laptop and one desktop computer, to Joyce Bennett, Director of the Community/SchooUFamily Support Group & Treatment Foster Care —Submitted by James A. Quint, Information Services Manager. 7. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $7,202.00 Pay for Carnegie Annex door replacement Culture & Arts $2,600.00 Pay for printing services Engineering $5,087.49 Pay for Storm Water brochure postage Fire $2,500.00 Pay to replace tires on several ambulances Garage $1,500.00 Purchase three (3) transmitter/receiver units Leisure Services $7,500.00 Pay for labor to set 100 bollards around West Exchange Parking lot in Exchange Park Leisure Services $15,474.00 Pay to install double drop slide to replace high board at Gates Park swimming pool Leisure Services $1,069.55 Purchase five (5) tables to match the counter top at the Public Market Leisure Services $2,300.00 Purchase lumber and materials for Tibbitt's dugouts Leisure Services $10,000.00 Pay for footings for new shade structures and five inch sidewalk at Byrnes pool Leisure Services $24,900.00 Pay for concrete approach and concrete slab in Cedar River Exchange Park Leisure Services $4,800.00 Pay for approximately 155 lineal feet of 5 foot high fence for fencing around new playground area in Exchange Park Waste Management Services $2,835.00 Purchase three (3) overhead door operators BUDGET LINE ITEMS TO BE AMENDED 1. Authorization to increase Line Item 3361 (State Grants); Line Item 300 (Cash) and Line Item 1319 (Other Prof) in the amount of $5,894.00—Submitted by Brad Hagen, Airport Director. 2. Authorization to increase Line Item 3720 (Restricted Donation) and Line Item 1567 (Rec Equip) in the amount of $3,240.00—Submitted by Paul Huting, Leisure Services Director. 3. Approve the project budget for the US Bureau of Justice Assistance grant for the Tri-Co Drug Task Force in the total amount of $104,714.00—Submitted by Daniel Trelka, Director of Safety Services. 4. Approve the project budget for renovations to the Cedar River Youth Sports Complex to be fun wk-GGaming Assoc-iatien--a-nd--Build--Our_Ball Park -in the total amount of $665,000.00—Submitted by Paul Huting, Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 3, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 26, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 2011 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy — Investigation Training Washington, D.C. October 2- 8, 2011 $3,805.00 — amending the amount for increased airfare Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Contract with Allen Occupational Health for audiometric testing & respirator physicals in the amount of $3,600.00—Submitted by Cheryl Huddleston, Human Resources Manager, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000,00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $7,835.00 Purchase of FAA approved paint & glass beads to paint runway 12-30 Fire Rescue $2,277.34 + $50.83 Purchase range control device for Engine 305 Leisure Services $50.00 Purchase bananas for participants in the Missouri Valley League senior tennis tournament Leisure Services $21,940.32 Pay for supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park Leisure Services $2,600.00 Pay to fabricate nine (9) carts for Riverfront Stadium Police $2,020.00 + $12.00 Purchase one (1) MPH BEE III moving radar system with automatic same direction technology Finance Committee October 3, 2011 Page 2 Police $49,500.00 Purchase twelve (12) Panasonic Toughbook laptop computers along with twelve (12) Gamber docking stations for police patrol vehicles Police $2,860.00 Purchase light bar, siren and supplemental emergency lighting equipment for police utility vehicle Police $7,335.00 Purchase 35 Giock generation 4 semi -automatic 40 Caliber pistols with trade-in of 35 used generation 3 Glock semi -automatic pistols Street $24,060.00 Purchase two (2) replacement V Box Spreaders for snow control trucks Mr. Hart pointed out that the tree planting is a grant. Mr. Schmitt asked if the confiscation funds would be used for the police light bar. Dan Trelka, Director of Safety Services, explained that only the purchase of the vehicle came from those funds. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated October 3, 2011, pp. 1-63, in the amount of $1,228,236.79, be received, placed ,on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Cole that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 ) 4 �a 8l /EI-/—c/G✓ Copy - Department NAME(S) AND POSITION(S): Officer Chris Gergen DATE: September 28, 2011 NAME OF CLASS / MEETING: Defensive Tactics Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 29, 2011 Return Date: November 29, 2011 DATE(S) OF MEETING: November 29, 2011 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Gergen to the Defensive Tactics instructor Recertification course at the Iowa Law Enforcement Academy on Nov. 29, 2011, in Johnston, Iowa. Officer Gergen is certified as a Defensive Tactics Instructor through the state of Iowa and teaches defensive tactics for the police department. This recertification course would allow him to continue to teach defensive tactics to other Waterloo police officers. The cost of registration is $150.00 and would require lunch at the academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $10.00 MEALS $150.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 160.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 160.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: FINANCE LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance October 4, 2011 DEPT. STAFF ONLY 010-11-1160- 1346 11P120 ICAC 7/yr.✓ a : G// Copy - Department NAME OF CLASS / MEETING: ICAC Advanced Windows Forensics DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 25, 2011 RETURN DATE: October 28,2011 DATE(S) OF MEETING: Oct. 25-28, 2011 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Advanced Windows Forensics course in Ankeny, IA. Oct.. 25-28, 2011. This training is the third step in the necessary training for Officer Pohl to become a Forensic Computer Examiner. It is hands on course, which will teach him about the artifacts from Windows, based machines on XP,Vista, and Windows 7 platforms. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to drive top the training location. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 00.00 METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $400.00 LODGING 180.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 655.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 655.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 10, 2011 Prepared: October 3, 2011 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Arewe, q(e)(90w Pat Oloff of 1738 Byron Avenue in the amount of $12.00 because the property has been vacant since May 2011 and has not utilized city garbage or yard waste services. Mirsada Cehic of 420 Oaklawn Avenue in the amount of $18.00 because the property has been charged for a yard waste can when in fact a can was never received and therefore city services have not been utilized. PRSS Properties LC for property located at 3015 Greyhound Park Drive in the amount of $125.13 because the property was billed in error. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. Page 1 of 1 MARIA ARMSTRONG From: SUZY SCHARES Sent: Monday, October 03, 2011 11:02 AM To: MARIA ARMSTRONG Subject: FW: Property at 1738 Byron Follow Up Flag: Follow up Flag Status: Red Maria, Can you please take a look at this account and let me know what we can do? Thanks, Suzy Schares, CMC City Clerk City of Waterloo 715 Mulberry Street Waterloo IA 50703 319-291-4522 #3008 ow 4 bl Gr apys-f _ Vokilk ln.o„u•t-CAL, - �Itl� a +,� —% 1 1�e� 5 �iaCa�-� From: LARRY SMITH Sent: Monday, October 03, 2011 10:46 AM To: SUZY SCHARES Subject: FW: Property at 1738 Byron Suzy is something you can take care of, I'll respond to her and we can pickup the carts From: Oloff, Patricia[mailto:PatriciaOloff@alliantenergy.com] Sent: Monday, October 03, 2011 8:07 AM To: LARRY SMITH Cc: Bill Oloff Subject: Property at 1738 Byron My mother passed away in June and we have her house up for sale. We have not used garbage nor yard waste services since May. I recently received the bill for that property and was wondering if it is possible to discontinue those services at that residence. We would still want water and sewer, but there is no need for garbage or yard pickup. Also, and wondering, if we can be reimbursed for the last 3 months since we did not use those services. Please let me know what my options are. Thank you. Par OW IT Lead Analyst Alliant Energy 319-786-5821 (Desk) 319-310-1404 (Cell) patriciaoloff(a�alliantenergy.com x Description: earthwise-line 10/3/2011 UUG6DFR DISPLAY 10/03/11 11:01:29 Display Account History Account No 13 70 1220 19468 Billing Date Customer WILLOUGHBY S L Ph 233-9736 Activity Address 1738 BYRON AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 9/22/11 21 0 6/22/11 12 21.70- 37.50- 36.00- 8.25- 103.45- P 3/21/11 8 17.87- 37.50- 36.00- 8.25- 99.62- P 12/21/10 7 16.85- 37.50- 36.00- 8.25- 98.60- P 9/21/10 5 16.85- 37.50- 36.00- 8.25- 98.60- P 6/21/10 5 16.85- 31.65- 36.00- 8.25- 92.75- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Cam^-e.)541 .00l Mirsada Cehic 420 Oaklawn Ave WaterInn IA'mn7 (319)291-7213 September 29.2011 To whom it may concern; I am writing this letter to you regarding my townhouse above. There seems that somebody called your office back in July to order a yardwaste can for that property, nobody in our househould called and im not aware that you guys knew the name or number for the person that called. We do not have the can nor we used it ever, I am not sure who has the yardwaste can but it is not behind my garage in the alley. I would like to be rebated for the money I was paying since July and also you guys should probabbly check into who called in to order it and get them to pay for it. °. C e% Thank You, Mircatia r'ahir c iq> z9C 3924 UUG6DFR DISPLAY Display Account History Account No 12 10 1340 38363 Billing Date Customer CEHIC MIRSADA Ph 291-7213 Activity Address 420 OAKLAWN AVE WATERLOO 5=Payments ? Billing Consu Date 9/16/11 6/16/11 3/15/11 12/15/10 9/15/10 6/15/10 5 6 4 9 3 7 10/05/11 14:54:56 Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Payment 17.87- 37.50- 40.50-" 8.25- 104.12- P 17.87- 37.50- 17.87- 37.50- 16.85- 37.50- 16.85- 37.50- 16.85- 31.65- 40.50- ° 31.50- 31.50- 31.50- 31.50- 8.25- 8.25- 8.25- 8.25- 8.25- 104.12- P 95.12- 94.10- 94.10- 88.25- F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS ycurrl ws4 . 'I.oa P P P P KEY ARCHITECTS BUILDERS 3015 GREYHOUND DRIVE WATERLOO, IA 50701 PHONE: 319-232-4242 FAX: 319-232-3793 September 29, 2011 Waterloo City Hall 715 Mulberry Street Waterloo, IA 50701 Attn: Marie Dear Marie; This letter is in reference to our Waterloo Water Works bill for PRSS Properties LC, at 3015 Greyhound Park Dr., Waterloo, 50701, for the account number 16-60-3971-061838 and 16-60-3972-061838. We have a sprinkling system and the sewer charges were put on the wrong account. I talked to Dorothy at the Water Works on 9.28.2011. She sent someone out to verify and found that to be true. She has adjusted our bill with a credit of $125.13 owed us. I am writing to request a refund check for that amount. Thank you for your help in this matter. If you have any questions please give us a call. Sincerely, 03'lL Sharon Voigt WWW.TKAWEB.CO M UUG6DFR DISPLAY 10/03/11 9:01:42 Display Account History Account No 16 60 3971 61838 Billing Date Customer PRSS PROPERTIES LC Ph 233-8476 Activity Address 3013 GREYHOUND DR A WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 9/21/11 901 0 6/23/11 9 25.89- 80.25- 61.79- 167.93- P 3/22/11 0 25.89- 80.25- 144.18- 250.32- P 12/22/10 87 118.71- 205.38- 1 324.09- P 9/23/10 0 24.40- 40.13- 64.53- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 2.)5 $ &wwu' la�(LLL — go.9\5 Wow-- ld, host 6^- VILLeL Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY HALL Date: October 4, 2011 • 715 MULBERRY STREET 50703 MEMORANDUM To: Carolyn Cole, Finance Committee chairperson and Finance Committee Members From: James A. Quint, Manager, Information Services Re: Donation of retired computers I respectfully request your approval to donate retired computers to the following non-profit organization: Joyce Bennett, Director of the Community/School/Family Support Group & Treatment Foster Care, one laptop and one desktop computer. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,202.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee // I Approval Date 1 all bl 2 V This purchase or expenditure is being made because: Carnegie Annex Door Replacement Vendor selected for this purchase: Failor Hurley Construction IT Bids or written quotes were taken on this purchase, as follows: Failor Hurley $ 7,202.00 Kidder Construction $ 7,590.00 11 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax 0 Sewer Sanitation QX Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ( (Signature Dept. Head or Designee) $ 7 , I/ Date (Signature Finance Dept. Review) (Project Code) / 000 l0;;),4.1 its Date K:\shared goodies\forms\Pre-Auth Cargegie Annex Door Repl (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2600 or less plus est. shipping costs of $ N/A to pay for or purchase Printing services City Clerk Use Only Finance Committee Approval Date l6t1! e?o II This purchase or expenditure is being made because: to print a Exhibition Catalog for the Master Artists of the Bahamas Symposium & Exhibition to be held at the Center for the Arts Vendor selected for this purchase: Woolverton Printing Bids or written quotes were taken on this purchase, as follows: 1.) $2519.00 - Woolverton - Cedar Falls 2.) $2581.00 - POS - Waterloo 4.) $2695.00 - ColorFX - Waverly 3.) $2671.78 LCG - LaCrosse, WI 5.) $2727.00 Pioneer Graphics Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds n Federal/other grants n Other (specify) UNI will fund up to $1500. This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 Grants/Projects budget and UNI funds 26HMT.BAHA & GFT.CMPN (Fund - Department - Activity - Account Number) (Project Code) I in which the budgeted amount is and the current available balance is spectfully submitted, r J/ r /ZY Signatur Opt. Head or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies Worms \FY2012 Fin.req.Bahamas catalog 2011 (Mar 2010) $ $1029 "& $6000' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,087.49 plus est. shipping costs of $ 0.00 to pay for or purchase Postage for Storm Water Brochures. City Clerk Use Only Finance Committee Approval Date 1 ° 110 (2t[( This purchase or expenditure is being made because: Requirement of NPDES Permit to mail out two (2) Storm Water Brochures each year. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Bids were taken on the brochures only. 111 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer ❑ Sanitation nBonds n Federalfothergrants pi Other (specify) Storm Water Fund This expenditure is to be'coded to the following budget line -item: 521-07-7830-1343 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 5-)(l P ) >Qiml /0/4(111 / F r �� f'Y`�1 � r ioa,� /0 ' - 1, (Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date (Project Code) $ 15,400.00 LV $ 12,604.92 " K:lshared goodies forrns\Expenditure Pre -Authorization (Mar 2010) CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 6, 2011 Prepared: August 31, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2011 Storm Water Education Brochure Postage Submitted by: W. Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Approve to allow City Engineer to mail the Fall 2011 Storm Water Education brochure. Summary Statement The City of Waterloo is required by our Iowa DNR NPDES General Permit No.2 to mail 2 storm water educational brochures per permit year. City staff is currently working to create the Fall 2011 brochure. The winning bidder would produce the brochures and then mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. The brochure will be sent to all mailboxes within the 50701, 50702, 50703, 50704 zip codes and only the mailboxes within Waterloo City limits for the 50707 zip code Expenditure Required Postage costs are estimated at $7,200. Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 19, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintrnance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,312.50 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + $100.00 2-position David Clark Wireless Communication System Leisure Services $15,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + $200.00 AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 48G rack mountable Ethernet switch Police $6,348.35 + $80.85 Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed $1000.00 Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + $50.00 I-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 34-ft mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 1— M-50 Controller Traffic Operations $7,500.00 M-52 Eagle controller, TS-2 power pack, EDI-MMU-16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 —18 inch orange cones with bases Waste Management $6,756.75 Control Boxes Ms. Cole clarified that the camera is not a speed or red-light camera. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure— Finance Committee September 26, 2011 Page 2 Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated September 26, 2011, pp. 1-67, in the amount of $3,933,064.14, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk City of Waterloo Expenditure Authorization Request Form oaf i617ot ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or puchase This purchase or expenditure is being made because: To replace tires on several of our front line ambulances. n Bids or written quotes were taken on this purchase, as follows: I) l Bids or quotes were not taken on this purchase because: Tires are purchased through a state Michelin bid. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1410-1571-Mach/Equip. Replacement Parts (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (Signat re Dept ead or Designee $ 3,250.00 $ 2,712.20 V /LJ/i . � /z /a-S:k)// Date (Sig ture Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City Clerk Use Only Finance Committee/ Approval Date /6l/ b(aa( i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 1500.00 - NTE Central Garage Department to expend plus est. shipping costs of $ 0.00 Purchase of three (3) transmitter / receiver units to pay for or purchase This purchase or expenditure is being made because: Vehicle management sysem Vendor selected for this purchase: On -Board Communications ❑X Bids or written quotes were taken on this purchase, as follows: On -Board Communications - $1339.69 + Install Electronic Engineering - 2908.00 Force America - $2886. = Install ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds El Road Use Tax Sewer ❑X Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /o -6-(i (Project Code) $ / 95;000.00 $ /ov (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) /0-7 . i/ Date K:\shared goodies\forms\Central Garage - Code Enforcement GPS (3).xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,500.00 plus est. shipping costs of $ to pay for or purchase Labor to set 100 bollards around West Exchange Parking lot in Exchange Park. This purchase or expenditure is being made because: to prevent vehicles from driving in the park at Cedar River Exchange Park. Vendor selected for this purchase: Miller Fence Co. ❑X Bids or written quotes were taken on this purchase, as follows: Miller Fence, Waterloo IA $7,125.00 Pauline Co and Iowa Fence Master did not respond to the bid request. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds ❑X Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 565,000.00 — and the current available balance is Respectfully submitted, $ (Sig1�ature Dept -Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (c �' ,1 i Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tl(d(964 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,474.00 plus est. shipping costs of $ na to pay for or purchase Install double drop slide to replace high board at Gates Park Swimming Pool. This purchase or expenditure is being made because: to replace the high diving board at Gates Pool for safety concerns as well as offering another element to keep the pool inviting to existing and new patrons. Vendor selected for this purchase: Boland Recreation (Marshalltown, Iowa) Bids or written quotes were taken on this purchase, as follows: Boland Recreation (Marshalltown, Iowa) $15,474.00 Webber Recreational Design (Neillsville, TN) $15,750.00 Crouch Recreational Design (Omaha, NE) $15,975.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax n Sewer Federal/othergrants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resfffull submitted, or Designee) Date '(Signature Finance Dept. Review) Date (Striature Dept. Sanitation (Project Code) $ 130,000.00 $ 7-8,112.00 717dLo J K:\shared goodies\forms\gates slide pre auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1°60/90 << City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,069.55 plus est. shipping costs of $ to pay for or purchase Five (5) tables to match the counter top at the Public Market. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT grant. Vendor selected for this purchase: Storey Kenworthy, Waterloo n Bids or written quotes were taken on this purchase, as follows: Storey Kenworthy, Waterloo $1,069.55 Office Concepts, Waterloo $1,445.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line-item: -37-6880-2151 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, \ _ nature D ead or Designee) 7o1- 7 Date (Si Sanitation 37RST-MRKT (Project Code) — $ l &/5 �y ✓ 71i 1,642nu2. nature Finance Dept. Review) Date K:\shared goodies\forms\Preauth Public Market (Mar 2010) City Clerk Use Only Finance Committee Approval Date 16611/AN City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,300 plus est. shipping costs of $ to pay for or purchase Lumber and materials for Tibbitt's dugouts This purchase or expenditure is being made because: to construct new dugouts at Tibbitt's youth diamonds. Leisure Services construction crew will build the dugouts. Vendor selected for this purchase: Menards u Bids or written quotes were taken on this purchase, as follows: Menards, Waterl000 $2,267.03 Pro Build, Waterloo $2,922.93 Home Depot, Waterloo $2,530.13 Waterloo Lumber did not respond. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El 0 General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dead or Designee) (Project Code) $ 150,000.00 $ 128,011.00 //(j p5 7? i6.k /4/lapl.�/ Da e (Signature Finance Dept. Review) U'i'zt/ Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 16116lgel City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,000.00 plus est. shipping costs of $ to pay for or purchase Footings and five inch sidewalk. This purchase or expenditure is being made because: footings are needed for new shade structures at Byrnes Pool. Vendor selected for this purchase: B&B Builders, Waterloo nBids or written quotes were taken on this purchase, as follows: B&B Builders, Waterloo $5,200 plus $4.50 per sq ft for extra 5 inch Failor/Hurley, Hudson $10,375 plus $9.00 per sq ft for extra 5 inch n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 130,000.00 $ 7$1-4 2:9B ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\for \Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 116619° U The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 24,900 plus est. shipping costs of $ to pay for or purchase Concrete approach and concrete slab in Cedar River Exchange Park. This purchase or expenditure is being made because: a new approach into the park and seating area for spectors. This project is in partnership with Build Our Ball Park at the Cedar River Youth Sports Complex. Vendor selected for this purchase: B&B Builders X Bids or written quotes were taken on this purchase, as follows: B&B Builders, Waterloo $9,816.00 plus $5 for 6 inch $4.25 for 5 inch extra per sq ft. The following did not respond to bid request - Bowers, Christone, DC Corp, Dolan Concrete, and Mark Russell Construction n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds riRoad Use Tax n Sewer ri Sanitation X Federal/other grants n Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 7p_cp `� /D -y It 7 ?-c.r,k.; /4) to- )l r r (Signature D- --d . Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10110 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,800 plus est. shipping costs of $ to pay for or purchase Approximately 155 lineal feet of 5 foot high fence for fencing around new playground area in Exchange Park. And set foul poles on West Exchange & South Annex diamonds. This purchase or expenditure is being made because: fencing around the playground will improve safety in this play area. Some of the fencing on East Exchange ball diamond will be reused for the play area. Vendor selected for this purchase: Miller Fence ❑X Bids or written quotes were taken on this purchase, as follows: Miller Fence is under contract for East Exchange diamond fence replacement. The safety fence is a separate project but the safety project will reuse some of the diamond fence. Miller Fence $3,734.54 play area only, foul pole not figured. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is P -t' dtv submitted (Signature ad or Designee) Date $ 665,000.00 V $ 633,8-,,Z :' 7 yy4/' /l (' / (A) (Sigrfature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1D1(6 %bl+ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2,835.00 plus ext. shipping cost of $ 0.00 three overhead door operators Departmant to expend to pay for or purchase This purchase or expenditure is being made because: The shop overhead door operators are worn to where they are not working properly nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: The Overhead Door Co. is the company that works and installs our shop doors and maintains them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: Sanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/7157 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Si ature ept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 239,497.00 $ 225,824.00 10/04/2011 04:00 13192363155 The Genuine. The Original. FOR: Waterloo Water Treatment ADDRESS-3505 Easton Ave. Waterloo, IA 50702 DATE: 1 10/4/2011 OVERHEAD DOOR PAGE 01/01 OVERHEAD DOOR COMPANY OF WATERLOO, INC. 800 COMMERCIAL POST OFFICE BOX 2546 WATERLOO, IA 50704 Telephonw: (319) 233-0471 Fax: (319) 236-3159 ATTN: Richard Olsen TERMS: Shop Building Operators PROJECT; .Overhead Door Model RSX 16' Drawbar = operator 3/4'-horsepower chain drive open, close, topwall control electric brake - photo eye -safety 115 /20R-60-1 reconnect existing radio eqent OPTION #1 3 Overhead Door Model RSX 18' Drawbar Operator 3/4 horsepower chain drive open, close, stop wall control electric brake photo oye safety 115/208-60-1 reconnect existing radio equipment f10%� - Af5/'4,5tcf m 6vf7P d toIt•D A ©sae 3::::• • M •L Installed, no tax included installed, no tax included AMOUNT $2,835.00 fro tir.9tom iYort , — -- . ' ..• nf3a i:,'S._NaFiS `l,'firl +.t ' - - -•' �$.4w:w+:. � NI:ES6� '-, vr• _ e Jna., -E_ !.wt n _ filiter A Finance Charge is Computed on E Periodic Rate of 11/,0/, Per Month Which le an Annual Percent of 18% on any Previous Balance Not Paid Within 30 Days. WE ACCEPT THE ABOVE PROPOSAL: "'hie proposal moat be accepted within 30 daya from dare or it may De subject to renegotiation. OVERHEAD DOOR COMPANY OF WATERLOO, INC. it DATE �l CY �F .Sides Proforma Xtreme 319-0774171A Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Cgmmittee approval required? YES NOAA /� If so, date approved: oft 0rII O( ( City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2012 submitted by the WATERLOO REGIONAL AIRPORT Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount /und Dept Activity Acct # Acct Name Proj Code Amount 291 29 7760 3361 State Grants 29PROADV5 4,715.0�0g� 291�29 7760 1319 Other Prof 29PROADV5 4,715.00 010 29 7700 3000 Cash 29PROADV5 1,178.09v010 29 7700 1319 Other Prof 29PROADV5 1,17800 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 TOTAL $5,894.00 This amendment is being requested because: these amounts carried over from FY11 under the IDOT Air Service grant. TOTAL $5,894.00 Prior Committee Actions (Dates): NONE (Signature De ' (1/ P/t-GJc,e' r Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserslshared goodies lforms \Amendment ADV5 Car yoverxls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Sibmmittee approval required? YES NO �� If so, date approved: _6(44_1 It City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code AmountFund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 restricted donation 37GFT-0008 3,240.00 010 37 4105 1567 Rec Equip 37GFT-0008 3,240.00 TOTAL This amendment is being requested because: $3,240.00 TOTAL $3,240.00 to budget for donation received from Rolling Thunder, Inc. for benches to be place at Veterans Hall. Prior Committee Actions (Dates): (Signature D ead or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant City Contract No. Project Manager Project Budget Total 2011-DJ-BX-2462 Director D. Trelka $ 104,714.00 1. How will this project be funded? A. Federal Grant Yes x No Grant Name B. State Grant Grant Name C. City Match CFDA # 16.738 FY11 Bureau of Justice Assistance (JAG) Yes No Source of Funding D. Other Entities Yes Name No % Paid by federal grant 100.00% Grant Agreement Number 2011-DJ-BX-2462 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Funds allocated by the 2011 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task Force which is a multi jurisdictional task force responsible for investigation of drug related crime. Grant funds will be used for: WPD: $29,261.00 will be used to supplement benefits not funded through the State of IA Byrne -Justice Assistance Grant $27,341.00 for overtime costs incurred for drug investigations CFPD: $16,751.00 for salary/benefits and overtime costs incurred for drug investigations BHCSO: $11,766.00 for salary/benefits and overtime costs incurred for drug investigations BHCSA: $19,595.00 for salary/benefits not covered by the State of IA Byrne -Justice Assistance Grant Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑ El El ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑ Page 2 must be attached and signed. K:lshared goodieslforms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee r Approval Date left 6 470 (( Project Name (from page one) Police Grant Department No. project will be budgeted under 2011-DJ-BX-2462 Activity No. project will be budgeted under JAGO7 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds TOTALS EXPENDITURES: 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services se - (, Cci 9UuIi� 1 , ��< r+ e S Ill � Ueer fi (Each column should only include amounts by fund) 1150 56,602.00 1160 48,112.00 Fund: $ 56,602.00 $ 48,112.00 $ 1,)01 •66,602-tl0 2'1.�yl 48,112.00 TOTALS $ 56,602.00 $ 48,112.00 $ (Signature Dept. Head) Date Fund: Total 104,714.00 $ $ 104,714.00 $ 56,602.00 48,112.00 $ $ 104,714.00 .4' !.G C. i t . 1. .Cc& /,z '? 4:3 Vic' 1/ (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010) 1 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Cedar River Youth Sports Complex Renovation 37SPT-CRYS City Contract No. Project Manager Project Budget Total Mark Gallagher $ 665,000.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes X No Grant Name C. City Match D. Other Entities Yes X No Name BH County Gaming Association Source of Funding Bonds Build our Ballpark and Friends of Youth Baseball 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by tha Finance Dept. Project No. 3-/ 5P 1- Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ Yes No El ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X El El ❑ ❑ Project Budget being amended after receiving a grant from the Black Hawk County Gaming Association. The project will renovate the youth ball diamonds at the Cedar River Youth Sports Complex. Page 2 must be attached and signed. K:lshared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 40 tr7 (fit( Project Name (from page one) Cedar River Youth Sports Complex Renovation 37SPT-CRYS updated figures Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds To be assigned by the Finance Dept. Project No. 3% SPT Subproject No. �`ys (Each column should only include amounts by fund) Fund: Fund: Fund: 411 426 426 Fund: 426-37-4202 GAMING ►d A41i-1lea(i. 1-/24-Y7.4/02 Total 65,000.00 500,000.00 565,000.00 100,000.00 100,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ 500,000.00 $ $ 665,000.00 EXPENDITURES: 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Improvements 100,000.00 65,000.00 500,000.00 665,000.00 TOTALS $ 100,000.00 $ 65,000.00 $ 500,000.00 $ $ 665,000.00 (Signature Dept. Date ifl�tc tiL��_ L)i(ec 2 (Signature Finance Dept. Review) /off 1/ Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010)