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Home My WebLink About10/03/20111. 2. 3. 4. FINANCE COMMITTEE October 3, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 26, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jeff Siebel, Building Maintenance Fall Plumbing & HVAC Conference Waterloo, Iowa October 10-11, 2011 $476.00 Captain Pillack 8th Annual Governor's Homeland Security Conference Des Moines, Iowa November 1-2, 2011 $335.08 Tim Moyer, Electrical Inspector; Dan Youngblood, Combination Inspector 2011 Fall IAEI Educational & Business Meeting Altoona, Iowa October 13-14, 2011 $340.00 Abraham L. Funchess, Executive Director National Fair Housing Training Academy — Investigation Training Washington, D.C. October 2-8, 2011 $3,805.00 5. Approval of Contract with Allen Occupational Health for audiometric testing & respirator physicals in the amount of $3,600.00—Submitted by Cheryl Huddleston, Human Resources Manager. 6. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Airport $7,835.00 Purchase of FAA approved paint & glass beads to paint runway 12-30 Fire Rescue $2,277.34 + $50.83 Purchase range control device for Engine 305 Leisure Services $50.00 Purchase bananas for participants in the Missouri Valley League senior tennis tournament Leisure Services $21,940.32 Pay for supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park Leisure Services $2,600.00 Pay to fabricate nine (9) carts for Riverfront Stadium Police $2,020.00 + $12.00 Purchase one (1) MPH BEE III moving radar system with automatic same direction technology Police $49,500.00 Purchase twelve (12) Panasonic Toughbook laptop computers along with twelve (12) Gamber docking stations for police patrol vehicles Police $2,860.00 Purchase light bar, siren and supplemental emergency lighting equipment for police utility vehicle Police $7,335.00 Purchase 35 Glock generation 4 semi -automatic 40 Caliber pistols with trade-in of 35 used generation 3 Glock semi -automatic pistols Street $24,060.00 Purchase two (2) replacement V Box Spreaders for snow control trucks BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 19, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintenance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,312.50 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + $100.00 2-position David Clark Wireless Communication System Leisure Services $15,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + $200.00 AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 48G rack mountable Ethernet switch Police $6,348.35 + $80.85 Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed $1000.00 Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + $50.00 1-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 34-ft mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 1 — M-50 Controller Traffic Operations $7,500.00 M-52 Eagle controller, TS-2 power pack, EDI-MMU-16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 —18 inch orange cones with bases Waste Management $6,756.75 Control Boxes Ms. Cole clarified that the camera is not a speed or red-light camera. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure— Finance Committee September 26, 2011 Page 2 Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated September 26, 2011, pp. 1-67, in the amount of $3,933,064.14, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:06 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (1/(i . <" G G% l ' 46= FYr4O'2BUDGETED 5✓ ,t Uo EXPENDED YTD THIS REQUEST 6 c;'[> LEFT AFTER THIS REQUEST ('U DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Jeff Siebel — Building Maintenance DATE: October 10, 2011 NAME OF CLASS / MEETING: Fall Plumbing & HVAC Conference DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10, 2011 RETURN DATE: October 11, 2011 DATE(S) OF MEETING: October 10 & 11 PURPOSE OF TRAVEL/TRAINING Certification for CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 476.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 476.00 BUDGET LINE ITEM: 010-22-6860-1315 13 y�, X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 476.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OriNATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 6- ?, , - / / DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ''`G'/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Lcr•N & .5 C' & L% (,GAL) /C � 7/ Copy - Department NAME(S) AND POSITION(S): Tim Pillack - Captain DATE: November 1-2, 2011 NAME OF CLASS / MEETING: 8th Annual Governor's Homeland Security Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 1, 2011 RETURN DATE: November 2, 2011 DATE(S) OF MEETING: November 1-2, 2011 PURPOSE OF TRAVEL: Attend the 8th Annual Governor's Homeland Security Conference. Course Description: Pre -Post Disaster Planning, Economic Espionage: The Insider Threat, Whole Community Emergency Management, Changes in Service Deliverables, Inclusive Emergency Planning: Including Individuals with Access and Functional Needs The Homeland Security Conference has been approved through the Iowa Department of Homeland Security and the 2009 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $150.08 LODGING TAXI $60.00 MEALS PARKING $125.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 335.08 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN6 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. LINE ITEM USED FY ?L2 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • final - Clerk/Finance STAFF ONLY 613 ¥FtF:. 3c) 71;;-' - / / Copy - Department NAME(S) AND POSITION(S): Tim Moyer, Electrical Inspector Dan Youngblood, Combination inspector DATE: 9/29/11 NAME OF CLASS / MEETING: 2011 Fall IAEI Educational & Business Meeting DESTINATION Altoona, lowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 13, 2011 RETURN DATE: October 14, 2011 DATE(S) OF MEETING: October 13 & 14, 2011 PURPOSE OF TRAVEL/TRAINING International Association of Electrical Inspectors Meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 340.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 340.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 170.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OFj WATERLOO ` 3 PARTM ENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO n1�1C?46)61) FINANCE DEPT. LINE ITEM USED FY f;LBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal - Clerk/Finance STAFF ONLY ci T"/ 5)0 fey t%r2.00 "L S,uU / rO U i (! Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Executive Director DATE: October 2, 2011 — October 8, 2011 NAME OF CLASS / MEETING: National Fair Housing Training Academy — Investigation Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo or Ce DEPARTURE DATE: October 2, 2011 RETURN DATE: October 8, 2011 DATE(S) OF MEETING: October 3, 2011— October 7, 2011 PURPOSE OF TRAVEL/TRAINING: Week One Investigation Training at the National Fair Housing Training Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: 1891.50 LODGING 50.00 285.70 MEALS TAXI PARKING REGISTRATION 1577.80 AIRFARE MISC/TOLLS MILEAGE/FUEL TOTAL FOR ALL: $ 3805.00 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 3805.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS E ARY AND BENEFICIAL TO THE CITY .,' RLOO E' ►T- TMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 3, 2011 Prepared: September 28, 2011 Dept. Head Signature: # of Attachments: NA SUBJECT: Approval to Contract with Allen Occupational Health for audiometric testing & respirator physicals Submitted by: Cheryl Huddleston, Human Resources Manager Recommended City Council Action: Approval Expenditure Required Approximately $3600 total Source of Funds Each dept pays costs for their employees - it is in their operating budgets Alternative Allen is the only local provider of on -site testing. Otherwise, each employee would have to leave work to go to Allen or another health care provider to have the testing done. Also, Allen has all the records going back many years and transfer of the records would be costly. Background Information: We are requesting approval to contract with Allen Hospital Occupational Health Services to conduct on -site audiometric tests on approximately 150 employees in the Street, Waste Management, Garage, Airport, Leisure Services, Traffic, Maintenance and Engineering Departments and respirator physicals on approximately 10 employees in the Leisure Services Department. The cost is $20.00 per employee for the hearing test and a $15.00-$55.00 charge per employee for the respirator physical (level of testing varies based on age, health history and whether the employee smokes). There is also a $60.00 trip charge. Allen provides work site testing, multiple testing capabilities, completion within the established time frame and testing within shift schedules to avoid overtime costs as much as possible. Allen maintains previous years' results for comparison purposes. The audiometric tests will satisfy OSHA 1910.95 requiring yearly monitoring for employees exposed to noise in excess of 85 decibels and to loud impulse noises such as sirens and fire fighting equipment The respirator physicals will satisfy 29 CFR 1910.134 requiring testing for employees who wear a respirator. City Clerk Use Only Finance Committee Approval Date 1d13[0 (/I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 7,835.00 plus est. shipping costs of $ to pay for or purchase FAA -approved paint & glass beads to paint runway 12-30. This purchase or expenditure is being made because: runway markings are worn off and new paint is needed to provide a safe operating enviornment. Vendor selected for this purchase: Sherwin-Williams ❑X Bids or written quotes were taken on this purchase, as follows: Sherwin-Williams $7,835 Diamond Vogel - unable to provide paint within 7 days these were only local suppliers possibly able to provide 600 gallons in a short time ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, q/g3 f 77 ,i.d/,// 2. (ti1.ri. ,4.r,) 2e ),, gnature Dept.. ignee ate (Signature Finance Dept. Review) Date (Project Code) $ 85,000.00 Y $ 67,534.89 K:\shared goodies \forms\Runway Paint 09.23.11 (Mar 2010) City of Waterloo Expenditure Authorization Request Form Alford- t°13(701i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 2,277.34 plus est. shipping costs of $ 50.83 Range control device for Engine 305. to pay for or puchase This purchase or expenditure is being made because: Engine 305 is out of service as a result of the failure of this device. The range controller is essential to the operation of the transmission. n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: We found one supplier with the part in stock and they gave us a reduced price for the part. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1400-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Jspe ' ull ubmitted, (Si ature D•pt. Head or Designee) (Project Code) $ 60,000.00 V $ 43,999.47 Date (Sig ature Finance Dept. Review) Date users\shared goodies\forms\[File) (April 2003) City Clerk Use Only Finance Committee Approval Date �3100//y�� 1( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 50.00 plus est. shipping costs of $ to pay for or purchase bananas for the participants in the Missiouri Valley Leage senior tennis tournament. This purchase or expenditure is being made because: required by the USTA for hosting the MVLC senior tennis tournament. Vendor selected for this purchase: Hy-Vee X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We have an account with Hy-Vee. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Bonds Road Use Tax Sewer Sanitation Federal/other grants ❑ Other (specify) restricted tennis funds This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 (Fund - Department/ - Activity - Account Number) /7' C :f7 r 7 v e,, /t� Gi��Tlt. I tiv v o t cr�at�'.eV in which the budgeted amount is $ 3,762-430 ;) o0 and the current available balance is $ 3 702 00 / 37RST-MVLC Res ubmitted • (Project Code) (Signature Dept.(He. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Food preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date 10 (3(9.61A City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 21,940.32 plus est. shipping costs of $ Department to expend to pay for or purchase Supplying and planting 96 trees at Cedar River Sports Complex and Tibbits Park This purchase or expenditure is being made because: Aesthetic and shade benefits for ball park users, species diversity and subsequent long- term forest stability, & replacing declining ash trees that are threatened by EAB. Vendor selected for this purchase: Jordans Nursery X Bids or written quotes were taken on this purchase, as follows: Jordans Nursery - $21,940.32 Matthias Landscaping - $22,602 Meyers Nursery - $33,288 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer ❑ Sanitation Bonds X Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 010-37-4105-1536 $1,880.08 37RST-MIDA (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 2 3ih'7 $ 20;06024 5,000 3"j5i Respectfully submitted - %-"l 7- —()l rct tzuLct__, /,pi t,` ', -,;23 - -,f ,'i (Signature ESe W'ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Fall 2011 Tree Planting Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 161j (90 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,600.00 plus est. shipping costs of $ to pay for or purchase Fabricate nine (9) carts for Riverfront Stadium, labor and materials. This purchase or expenditure is being made because: fire inspections found that CO2 tanks had to be secured to coolers for safety concerns. Vendor selected for this purchase: L.J.'s Welding X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This was needed right away. L.J.'s Welding could get right on it. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer Bonds Federal/other grants ri Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 410-37-4400-2170 37STA-0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, t.,F egad or Designee) Date (Signture Finance Dept. Review) Date $ 200,000.00 $ 38,240.00 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date lP(3'9itt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,020.00 plus est. shipping costs of $ 12.00 to pay for or purchase one MPH BEE III moving radar system with automatic same direction technology This purchase or expenditure is being made because: this purchase will replace an older police radar unit that is no longer functioning and is not repairable. Vendor selected for this purchase: MPH Industries, Inc. n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This radar unit is vendor specific to MPH Industries, Inc. The police department has these same units in the patrol vehicles and is what the officers are trained to operate for speed enforcement. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2120 Police Radar Units & Led Lightbars (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ ;' &CC( and the current available balance is $ ; C / /, Respectfully submitted, C)9ZZ/( /1.f16 , /1IJr.(`17/, 5,22,2t,r i ign ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee (2 Approval Date _ tfs ` J 1204 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 49,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase twelve (12) Panasonic Toughbook laptop computers along with twelve (12) Gamber docking stations for police patrol vehicles. This purchase or expenditure is being made because: this purchase will replace aging and worn out laptop computers that are utilized by the patrol officer to access data, receive dispatch information on a twenty-four hour basis. Vendor selected for this purchase: CDW-G n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: These Panasonic computers are on the State of Iowa bid. Bid contract #B27172. This is the price quoted. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer n Sanitation Bonds Federal/other grants ❑ Other (specify) x This expenditure is to be coded to the following budget line -item: 409-11-1100-2106 / 410-11-1100-2106 Police Info System (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully sub 'tted 1 s7 c1921 /l (Sign re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date 0 cc K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only El x Finance Committee Approval Date 1.0( PDIA City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,860.00 plus est. shipping costs of $ 0.00 to pay for or purchase light bar, siren and supplemental emergency lighting equipment for police utility vehicle. This purchase or expenditure is being made because: to provide emergency lighting and siren to the police utility vehicle that will be utilized on police patrols. Vendor selected for this purchase: RC Systems ❑x Bids or written quotes were taken on this purchase, as follows: RC Systems $2860.12 Electronic Engineering $3308.95 RACOM $3503.90 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer Sanitation Bonds piFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-1100-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is fi t/ - $ ij %053 and the current available balance is R pectfully submitted, t. Head or Desi nee Date (Signature Finance Dept. Review) Date ( g P Designee) (Signat iw $ K:\shared goodies \fors\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,335.00 plus est. shipping costs of $ 0.00 to pay for or purchase thirty-five Glock generation four semi -automatic 40 Caliber pistols with trade-in of thirty-three used generation 3 Glock semi -automatic pistols. City Clerk Use Only Finance Committee Approval Date LO lj (aQ j This purchase or expenditure is being made because: This is a scheduled replacement of aging duty weapons. Approved by council 03/07/11. This amount amended due to two less trade in weapons, increasing cost by $530.00. Vendor selected for this purchase: Jacks Uniform & Equipment n Bids or written quotes were taken on this purchase, as follows: Jacks Uniform & Equipment - $16080.00 minus trade $8745.00 = total $7335.00 Keeprs - $16080.00 minus trade $8463.00 = total 7617.00 Glock, Inc. - $16255.00 minus trade $7821.16 = total $8433.84 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Mar 7, 2011 in amount of $6805.00 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑x Bonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2128 Police Guns/Body Armor (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, I r Si natu Dept. Hea d g or Designee) (Project Code) Date (Signature Finance Dept. Review) // Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee l! Approval Date V> 264 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 24, 060.00 plus est. shipping costs of $ 0.00 Replacement V Box Spreader (2) for Snow Control Trucks to pay for or purchase This purchase or expenditure is being made because: Existing spreader units corroded beyond repair Vendor selected for this purchase: Tri-State Truck Equipment X Bids or written quotes were taken on this purchase, as follows: Tri-State Truck Equipment - $12,030 Ea = $24,060 Henderson Truck Equipment - $12,169 Ea = $24,338 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Road Use Tax n Sewer Sanitation � Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 9-2[—II (Project Code) $ 398,000.00;/ $ 3353.70 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Street Dept - 55 Gal - Orange Tuff 90 solvent - road oiler.xls (Mar 2010)