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Home My WebLink About09/26/2011FINANCE COMMITTEE September 26, 2011 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 19, 2011 NEW BUSINESS Pre Authorizations to Expend over $1,000.00 Dept Amount + Est. S/H Expenditure Bldg Maintenance $5,695.88 Sprinkler inspection and repair for Waterloo Center for the Arts Bldg Maintenance $7,520.25 Concrete work & storm sewer repair at Young Arena Central Garage $1,312.50 LED Arrow Bar and Safety Strobe Lights Cultural and Arts $5,287.00 Woodfold counter rolling counter shutter for west wing office Fire Department $3,469.00 + 2-position David Clark Wireless Communication System Leisure Services $15,474.00 Install drop slide to replace high board at Byrnes Park Swimming Pool Leisure Services $3,095.00 + AccuSpread Model GT salt spreader Police $2,197.00 Hewlett-Packard E2910 48G rack mountable Ethernet switch Police $6,348.35 + Adding $505 for additional seat sensor. Original purchase was approved on 8/15/11. Safety Committee Not to exceed Annual employee safety/wellness fair expenses Traffic Operations $1,360.00 + 1-RZ-4 Advanced WDR Camera Traffic Operations $4,321.59 Galvanized traffic pole with 34-ft mast arm, including hand hole and anchor bolts Traffic Operations $3,320.00 1— M-50 Controller Traffic Operations $7,500.00 M-52 Eagle controller, TS-2 power pack, EDI-MMU- 16, Load Switches, Push Buttons, etc. Traffic Operations $1,253.50 230 —18 inch orange cones with bases Waste Management $6,756.75 Control Boxes 2. Approval of garbage refund in the amount of $63.00 for Gail Gavlock of 407 Belmont Avenue —Submitted by Suzy Schares, City Clerk. 3. Recommendation to accept bid from Pioneer Graphics of Waterloo, Iowa in the amount of $2,546.00 for Fall 2011 Storm Water Education Brochure —Submitted by Wayne Castle, PLS, El, Associate Engineer. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 19, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 12, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal State Fire Marshal Fire Prevention Education Ankeny, Iowa October 18-21, 2011 $695.00 Steve Grimm, Fire Inspector IAHO Conference Cedar Falls, Iowa October 6- 7, 2011 $125.00 Investigator Chopard Homicide Investigation Course Cedar Rapids, Iowa October 17-28, 2011 $1,395.00 Darryl Hartema, Fire Department Mechanic Inspection of new fire truck chassis at Spartan Charlotte, Michigan September 21-22, 2011 $405.00 Officers Bovy & Bose Criminal Interdiction Sioux City, Iowa October 16-20, 2011 $284.00 Abraham L. Funchess, Human Rights Executive Director National Fair Housing Training Academy — Investigation Training Washington D.C. October 2- 7, 2011 $3,194.91 Jeff Siebel, Building Maintenance P1-Residential Plumbing Inspector Exam Des Moines, Iowa September 13, 2011 $160.00 Greg Ahlhelm, Plans Examiner 2011 Hawkeye State Fire Safety Assoc Fire Prevention Education Conference Ankeny, Iowa October 20, 2011 $125.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $1,104.00 + Purchase Pit Sanitizer for Five Sullivan Brothers Convention Center Engineering $1,215.00 Pay for Mobile Connect and Mobile License Maintenance renewal for PavePlus View and Map Director ARC GIS software Leisure Services $8,500.00 Pay for trees purchased for the Plant Some Shade project •papato uouoyu aazgZ :saXV •panozddt aq `Jopalmm luautdoianaQ ag 2uiuueid ,Cliunuzuto3 `uoszapuy TaoN ,Cq p311iuzgnS-00'00Z`£$ 3o lunmut agl ui xzoM Teluauzuozinua alas saiilsnpui a.io,d atil zoJ anuanaz mpg asn o1 1apnq laa[bid loop PuH Xq papuoaas `aioj Xq panow •papito UOITO A •aa qi :SO/CV •panoidcit aq `zolaanu uoissiuluzoD slty 2 Iezn1Tn3 `,(Tinos aituureD Xq palliuzgnS-00'000`I$ 3o lunotue all ui luta haze' sturegtg all zoj lapnq laafoid loin 1tuH Xq papuoaas `glop Xq panoyu •pain uoTloW •aazg i, :saXy •panozddu aq `zoloaua saopuas amsiaq mud Xq palli gns—SL'ttb`6$ jo lunotut alp ut aputTS autos lurid ,iazaug utoTiautypq ioj lapnq laafozd loin lieH Xq papuoaas `aio3 Cq panoyg •paiueo uoioyAi •aaigj :sa,CV •panozddt aq 'snow pinea uitldej ,Cq p0111uTgnS-00'000`0£$ 3o lunoutu 3111 ui (Tod QdM) ZTST UT31i aut'i pug (gse3) 000£ wall aui'i 3o astaiauT 1etp 1.reH Xq papuoaas `aioD Cq panoyg •paizzto uoilow •aazgj :sa,Cy •panozddt aq `zoloauu s poM aggnd `aar>j xzew Cg pamtugns—suotltiadO Ttnoutaj Mous lioddng of siaptio zoloyj (£) aazuj jo Ttluall agl ioj spiq xaas o1 isanbaz mtg. T H Xq papuoaas `aioa Xq panoyu •paurta uogoy4 •aaiq j :sa,iy •suoseaz aoutinsui of anp panoutaz 8utaq azt Maul ltll papuodsaz `zolaazna saOTnzag amsia-i `&uunH rood •panoumaz 2utaq aiaM spzeoq 2uinip tptI au13i paxst uutu OS iyu stuiO311110 astgamd 8£'£S£`T$ SOOTA.tag luatuaatutyA aisuj suuojiun astgamd 00'000`£$ SOOIAJOS luauzaReuew alsgM tuals,Cs uoilduza-aid aio pA ,C0u32zau1g zoj ,Cud 00'OS6`Z$ suotltiadO oJJtiI saseq Teals Duran ioj alazauoo ioj ,Ced 00'000`S$ suoiltzadO aUJeiI suzauiea Mau °M1 put zatunq QAQ t `sanup p.m! Mau uITM tuals,Cs 2uipzoaai oapin Ttu2Tp 2uilsixa ioj uoutJTelsuT put apei&dn zo3 Xed 6 £'tiZV T I $ aaiod ialuaJ siuuaJ, xztd sauz,Cg OT4 It szagatoTq aptsun put lno u.TOM aaeidaz of szagotajq astgamd 00'00S`ZI$ saatnzaS 3msia7 ssaoot TTezl za1tM ioj sltis iseo-aid ,oi x ,b (0I) um astgamd 00'009` I$ saOTnza$ amSTO' xaiduzoa slzods glnox a2utgoxg IOAU ztpap jo uoilanzlsuoaaz ioj atuTT piagi eq paz astgamd 00'066`tz$ saa!niaS amsia-i xied ueniiing uT amlonils Aid Mau zod uoiltzedaid st papaau ii3 astgamd 00'0Z1`I$ saainzaS aznsia' sluauzanoiduzi play uznipuls luoiJianpi zo3 Ltd 00'0SZ`L$ saOTnzaS 0msia7 tutupelS luoJJiani'H Ol pazanTTap sum yg - 2tussaiU do" xm oJ221u astgamd 00'009`ZT$ saoinzas 3msia7 )I311-110Si7d ut zo3 apuTq A put MOTdMous dnyAI uiD1SOM astgamd 00'SOL`S$ saOTnias aznsial 1no pimq la3Tiuyu aggnd aql ioj sajgtl pals ssaiurels astgamd 00.0004$ saoTniaS amsTa-i iallno pos .If ue,Ckj jo asegoind 00.00£`t7$ saatniaS ainsia-i stood SunuuTTMs saitO put sauz,(g 1t seaze pzeoq?uinip am 2tupuu2 put 2uillna alaiauO ioj,(ed 00'00i'1$ saOTAias amsta7 amlanrls Aid Mau all Imam xitd MAIMS lu xzoM 310i0u00 i0J X.ed 00'£6Z`S$ saatnias aznsTaq Z abed T I OZ `6 T iaqutaldog aal1iuzuWOD 0011tu1d Finance Committee September 19, 2011 Page 3 Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated September 11, 2011, pp. 1-68, in the amount of $1,158,571.69, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $140.00. With no further business before the committee, it was moved by Hart, seconded by Cole that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk City Clerk Use Only Finance Committ Approval Date 10 " l(( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,695.88 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Required 5 year testing for Waterloo Center for the Arts and corrected the unsatisfactory conditions from the inspection performed on 10/25/10. Vendor selected for this purchase: Blackhawk Sprinklers, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Black Hawk Sprinkler previously made the inspection and now has made the necessary corrections. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer ❑ Sanitation EBonds I I Federalother grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ctfully submitted, ' /(,, I1 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) (Project Code) 0-3 $ % "5GL' u Date K:\shared goodies\forrns\Pre-Auth Art Center - BH Sprinklers (Mar 2010) BLACKHAWK AUTOMATIC SPRINKLERS, INC. FIRE PROTECTION CONTRACTORS --DESIGN, INSTALLATION & MAINTENANCE P.O. BOX 998 CEDAR FALLS, IA 50613 TELEPHONE: (800) 232-7721 TO: Waterloo Center For The Arts 225 Commercial Street Waterloo, IA 50701 INVOICE NO. 69857 EMPLOYEE OWNED FAX: (319) 277-0000 DATE: September 9, 2011 CUSTOMER ORDER NO: JOB LOCATION: 225 Commercial Street Waterloo, IA 50701 OUR FEDERAL I.D # 42-1020859 TERMS : NET 30 CUSTOMER ID: S2508 EMPLOYEE # 710 1-1/2% Carrying Charge on All Accounts Over 30 Days. Breakdown Units Unit Price Amount 8/16 to 8/30/11 = Performed 5 year testing and corrected the unsatisfactory conditions from the inspection performed on 10/25/10. Mechanical Hours Shop/Fabrication Hours Material - See Attached Permit Truck/Freight Expense 45.00 3.00 85.00 3,825.00 55.00 165.00 1,550.88 50.00 105.00 6 42 TOTAL AMOUNT DUE $5,695.88 *** IF NOT RECEIVED IN OUR OFFICE BY: October 9, 2011 ADD $85.44 FORA TOTAL OF $5,781.32 *** Thank You - It Was Our Privilege To Serve You BLACKHAWK AUTOMATIC SPRINKLERS, INC. P.O. Box 998 • Cedar Falls, Iowa 50613 Phone (800) 232-7721 - Fax (319) 277-0000 TIME AND MATERIALS WORK Date: - i - 0 PO # Contact # s:�P Job Name Address off e City t+) et{eir- 0 es Stat a Zip Bill To Att: Address City State Zip W.,L WORK PERFORMED: y{r, �bs�r�e��'�,...ue�-fi�rR�."n roc. 427.-A►ecs-(es, Rep.( _.r r a 1 �s�o. /Zcc�s-42ccrrti i sp, ('e o41. , -dcd) /l -2r- jel 2 / '/x 2 cc.k et 1 e a110 2 �r nr 2Xis4 2_7 es Ix 9,X i -fie 250, ` 2e 2X/A A,%77;.e. 2X Zy l r Total Man Hours Dates Work Done Emp. # ( (�Z 3 z 3 36t MATERIALS USED /ikJ x /TY ) ('+ l- 7 1 r}r / t-x 5 Te tyxOX(� &if Jx 7, :1 --Nrr of i- = 50 T 4-14 l `l. 4 ,4,s-17 8-iirt7.17 ` ��-29g --.iO-,'tcf/ Emp. Name: J or ( /'-ta-fj< Authorized By: 1 gif fr 1 ` c S f X 15did Rd f'?d'b6/kW e HOURS ON SITE: Ceiling Price Regular Hours Overtime Hours /2' 6`O` 6 S 7 Alkgott ?''ce%t(AO b/%'i1rj. 3�r laa C. t¢PY6l, er'f / h -e n'.01il , tt tr goo �i(f p i ti“ t2 Regular Hours Overtime Hours Proforma Xtreme 319-277-3738 BLACKHAWK AUTOMATIC SPRINKLERS, INC. P.O. Box 998 • Cedar Falls, Iowa 50613 Phone (800) 232-7721 - Fax (319) 277-0000 TIME AND MATERIALS WORK Date: /- -"NO/( PO # Contact # ti=n611, WORK PERFORMED: 1-71 se ' - (/1 Gc c "c>a / o - 2 C /e) MATERIALS USED eeaw 't I z+ tv 1 " h, 11 1 rr S7`oes.r1.QSl wciL Pet, /,,,n.Gc.J .c t h wtz,&cL /SSc TPi 2 grz. tip. %" "Pf B , r,��. Y2-• 5' PAOtO 11 Total Man Hours Dates Work Done Emp. # Emp, Name: HOURS ON SITE: Ceiling Price Authorized By: Regular Hours Overtime Hours Regular Hours Overtime Hours Proforma atom 319277-3738 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/ Approval Date ` (- (?"-O (1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,520.25 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Concrete work & storm sewer repair at Young Arena Vendor selected for this purchase: B & B Builders and Supply ❑ Bids or written quotes were taken on this purchase, as follows: B & Builders $ 7520.25 Mike Dolan Concrete $ 8,150.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federalothergrants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 4-2-4500-2177 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ /6,5 000 — (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies Worms \Pre-Auth Concrete - Storm Sewer Repair - YA (Mar 2010) /a01l Date City Clerk Use Only Finance Committee Approval Date I / IVO t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,312.50 plus est. shipping costs of $ 0.00 to pay for or purchase LED Arrow Bar and Safety Strobe Lights This purchase or expenditure is being made because: Required safety equipment to outfit new Sewer Inspection vehicle Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment ❑ Bids or written quotes were taken on this purchase, as follows: I 1 Bids or quotes were not taken on this purchase because: Installation in conjunction with truck build Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ciGeneral Fund ❑ Road Use Tax OX Sewer 0 Sanitation 0 Bonds El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 200,000.00'- Respectfully submitted, 9-/9-t/ /7/146jAlL� i GGI L %mil c /l (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sanitation - Turbo Assy - 710.xls (Mar 2010) City Clerk Use Only Finance Committee, Approval Date C471420 67 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural and Arts Department to expend $ 5,287.00 plus est. shipping costs of $ 0.00 to pay for or purchase a Woodfold counter rolling counter shutter for west wing office. This purchase or expenditure is being made because: We still have the metal grate that was installed in the 60's--it needs updating. Vendor selected for this purchase: Christie Door Company ❑x Bids or written quotes were taken on this purchase, as follows: Christie Door Company $5,287 Overhead Door $5,900 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n ❑x General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Capital Impr.Fund-409-26-4205-2152 Cap.Impr. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp ct ully submitted, f (Signature Dept. Head4Designee) Date (Signature Finance Dept. Review) $ ,ZSULI () $ 11,853.00 avail.9/21/11 i /-J2;/ Date K:\shared goodies\forms\finance for woodfold counter rollup door 9-11 (Mar 2010) City of Waterloo Nb-O b Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 3,469.00 plus est. shipping costs of $ 100.00 to pay for or puchase of 2-position David Clark Wirelss Communication System. (provides hands free mobility and clear communication in high -noise fire & emergency environments). This purchase or expenditure is being made because: To provide wireless communication between the Engineer and Officers on Aerial 311. n Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: Single Source Provider These units are compatable with the David Clark Systems that are on the majority of Waterloo Fire Rescue's fire apparatus. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-1400-2112 Firefighting Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 and the curreilable balance is (Sign-ture Dept. ead or Designee) Date $ 7,674.99 r/ (Sfgriature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,474.00 plus est. shipping costs of $ na to pay for or purchase Install double drop slide to replace high board at Byrnes Park Swimming Pool. This purchase or expenditure is being made because: to replace the high diving board at Byrnes Pool for safety concerns as well as offering another element to keep the pool inviting to existing and new patrons. Vendor selected for this purchase: Boland Recreation (Marshalltown, Iowa) x Bids or written quotes were taken on this purchase, as follows: Boland Recreation (Marshalltown, Iowa) $15,474.00 Webber Recreational Design (Neillsville, TN) $15,750.00 Crouch Recreational Design (Omaha, NE) $15,975.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation �x Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D-.mad or Designee) Date (Project Code) $ 130,000.00 V $ 78,112.00 V (Sighature Finance Dept. Review) Date K:\shared goodies\forms\byrnes slide pre auth (Mar 2010) City Clerk Use Only Finance Committee te Approval Date l(2.(,1/96tt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,095.00 plus est. shipping costs of $ 200.00 to pay for or purchase AccuSpread Model GT salt spreader, designed specifically for sidewalk areas. This equipment does not use rotary broadcast, keeping the salt on the sidewalk not the grass. This purchase or expenditure is being made because: This equipment will be used in the downtown area to help reduce ice on sidewalks. Vendor selected for this purchase: n AccuSpread, Inc. Hastings MN Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: AccuSpread, Inc. is the only vendor that has a stainless steel hopper, with the drop spread distribution system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4110-2113 411-37-4110-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, (Project Code) $ 73,000 / 29,000 L- $ 2,920.401729,000 e76-/ l/ 7 % ( I t -f262 (Signature Dead or Designee) Date (Signature Finance Dept. Review) K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) %otd �1c �l Date City Clerk Use Only Finance Committee ' n�I Approval Date ctl,tLrw(2 d t( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,197.00 plus est. shipping costs of $ 0.00 to pay for or purchase a Hewlett-Packard E2910 48G rack mountable ethernet switch This purchase or expenditure is being made because: the current aging ethernet switch is showing signs of degredation. This is main the switch to the backbone of the police departments computer network. Vendor selected for this purchase: CDW-G ❑x Bids or written quotes were taken on this purchase, as follows: CDW-G $2197.00 Provantage $2356.34 Tiger Direct $2576.99 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 Police Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully subm'tted, !!//' ud ✓ $ /60(6)00 $ /OO, UO Ci• " . --- ()C/A-i ( ��r 1 �'1� (f t,1-41261. -:kvi (Signat a Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee e.1 i n,� Approval Date ` t g t (20 (i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,348.35 plus est. shipping costs of $ 80.85 to pay for or purchase Lafayette Instrument Polygraph Examination system model LX4000SW with carrying case. This expenditure was previously approved, but is being amended. This purchase or expenditure is being made because: This system was previously approved by the City Council on 8/15/11. An additional seat sensor was needed for the system at a cost of $505.00, amending this pre-authorzation. Vendor selected for this purchase: Lafayette Instrument Company ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This system is vendor specific and is the system required to attend the training to become a certified polygraph examiner. This system is paid for by the Black Hawk County Gaming Grant. Prior Committee Actions (Dates): August 15th, 2011 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer ❑ Sanitation Bonds pi Federal/other grants n Other (specify) Black Hawk Gaming Grt This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re pectfully submitted, 'Pa_f rti $ 9163?" (/ /./ ,l /4/1L/A, I (Signatur Dept. Head or ignee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) CITY OF WATERLOO Committee Communication _Finance Committee Meeting: 9/26/11 Prepared: 9/21/11 Dept. Head Signature: Mark Rice # of Attachments: Aft-m-e,e 9/P10 SUBJECT: Safetv/Wellness Fair Expenditures Submitted by: Cheryl Huddleston Recommended City Council Action: Summary Statement The City Safety/Wellness Fair October 1&20, 2011 as follows: $400 Training $300 Prizes $300 Materials/Supplies Expenditure Required: $1000.00 Source of Funds: Safety Budget Policy Issue Alternative Background Information: Approval will be holding its second annual employee . There are expenditures associated with this activity City Clerk Use Only Finance Committee Approval Date °I( gte (P t i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,360.00 plus est. shipping costs of $ 50.00 to pay for or purchase 1 - RZ-4 Advanced WDR Camera This purchase or expenditure is being made because: One camera at the intersection of Commercial and W. 18th St. needs replacing Vendor selected for this purchase: Brown Traffic Products, Inc. M Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $1,360.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 50; 00 00 35, co 0 $ 3, 6 3u `= D ? e// -;2e)- (Signature Dept. H or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforrnsl2011-June-Expenditure Pre -Authorization -Camera for Commercial & W. 18th.xls (Mar 2010) City Clerk Use Only Finance Committee r Approval Date ``/ q 126“ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,321.59 plus est. shipping costs of $ to pay for or purchase 1 - Galvanized traffic pole with 34-ft. mast arm, including hand hole and anchor bolts This purchase or expenditure is being made because: Mast arm pole for installing a blank out sign on University Ave. approaching Ansborough A� Vendor selected for this purchase: Van Meter ❑X Bids or written quotes were taken on this purchase, as follows: Van Meter Cedar Rapids, IA Crescent Electric Waterloo, IA 3-E Windsor Heights, IA $4,321.59 $5,240.86 $5,345.74 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 290-17-7161-2125 CS-TSF-8155(726)-85-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ 71, 000.00 / $ 71,000.00 V � 41,fi iZeC /4/ /.j7. ate (5igriature Finance Dept. Review) Date K:\shared goodies1fomist2011-September-Expenditure Pre -Authorization -mast pole -University blank out sign.xls (Mar 2010) City Clerk Use Only Finance Committeelo Approval Date t'2-tt (261) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,320.00 1 - M-50 Controller plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace a controller struck by lightening for the intersection of Park Ave. & Mulberry. Vendor selected for this purchase: Brown Traffic Products E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $3,320.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax 0 Sewer ❑ Sanitation OX Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted lAde ' (Signature Dept. Had or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 30,000.00 V gv $ •307(300 09- K:\shared goodies \forms12011-September-Expenditure Pre -Authorization -controller -Park & Mulberry.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 r'24-1f2011 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,500.00 plus est. shipping costs of $ to pay for or purchase M-52 Eagle controller, TS-2 power pack, EDI-MMU-16, Load Switches, Push Buttons, etc. This purchase or expenditure is being made because: Replace controller and equipment struck by lightening for the intersection of Katoski & Downing. Vendor selected for this purchase: Brown Traffic Products QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $7,500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer 0 Sanitation E Bonds ❑ Federalother grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, (Signature Dept. -d or Designee) (Project Code) $ 30,000.00 $ .3070efte6 c /5c ) — Ili Al< /il i. /ii i. p )!/ ate (Signature Finance Dept. Review) Date K:\shared goodies\forrnst2011-September-Expenditure Pre -Authorization -controller & equipment -lightening damage-Katoski&Downing.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11g t-01 l� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,253.50 plus est. shipping costs of $ to pay for or purchase 230 - 18" orange cones with bases This purchase or expenditure is being made because: Replace existing traffic cones used for traffic control while striping and painting symbols on streets and parking Tots and during street light and traffic signal repair/installation. Vendor selected for this purchase: Newman Signs ❑X Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, North Dakota Campbell Supply Traffic Safety Warehouse Waterloo, IA Deerfield, IL ❑ Bids or quotes were not taken on this purchase because: $5.45 each $11.55 each $7.00 each Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund QX Road Use Tax 0 Sewer 0 Sanitation 0 Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, (Si (Project Code) $ 13,500.00 $ 12,970.01 r/ 7,,`4.4...11( �J,JJL "_/ nature Dept. ead or Designee) Date (Signature Finance ept. Review) Date .3 ) )// K:\shared goodiesVorms12011-September-Expenditure Pre-Authorization-230 - 18 inch traffic cones.xls (Mar 2010) City Clerk Use Only Finance Committee (,, Approval Date 9'ln 44 �u v City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 6,756.75 plus ext. shipping cost of $ 0.00 Control boxes Departmant to expend to pay for or purchase This purchase or expenditure is being made because: We need seven outside alarm control boxes for seven lift stations; Belle, Triangle,Tower Park, 63 South,Airline, Country View, Ball Park Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Van Meter Ind. They had what we needed to get the alarm system in place that the IDNR suggested we put in place at the lift stations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: CFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/2452-- / 5 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 2 -, $ 225,824.00 ,27;3&, �zo (Si ature Dept. Head Or Designee) Date i,LGc u2 (Signature Finance Dept. Review) Date 1111111111111111111111111111111 125 Courier Street Waterloo, IA 50701-1289 319-235-931.3 Fax 3 t 9-235-036S BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 :ii S:SSff 56bi;54k :; Mike Schneck WAT 35 ................................. rc:aRii�n =�sii Bede Cedar Terrace WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC TYe011iL1E tPM 564,921352„m1 &sue ** Reprint ** Reprint ** Reprint ** SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 A�G':1ft:1:SEY.: NET 30 DAYS =:<; D:F!W}7.R::::':2 <; :;;> :;Sing3s::::: 1 1 1 1 DEPT LINE ITEM Ai'PiiOVED Invoice is due by 08/13/11. All claims for shortage or errors nest be made at once, returns require written authorization and are subject to handling charges. special orders are non -returnable. east due invoices may be subject to 1.506 late charge. No credit will be allowed for goods returned without prior consent. 15% restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock material. Our company does not manufacture the goods it cells and makes no expreee warranties thereon. It aleo disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all fees, coat, and expenses, including but not limited to, attorney fees, expert witness fee., and deposition expenees incurred to collect all amounts due from you. 07/13/11 Amount Due 07/13/1] INVOICE ** S6465076.001 REMIT TO: 850 32ND AVE SW CEDAR RAPIDS. IA 5240A-3913 Prc Br: 2 Ship Br: 10 1 :�:.tifa3�MEh�:�NgElEA 375.75 491.76 97.74 965.25 0.00 Q �Q. _a65.25 II A101111I9IIII1111I1II1 Amu 125 Courier Street Van notat,ndusenai, lot-. Waterloo, IA 50701-1289 319-235-931.3 Fax 319-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 ...: f:55kE56ER59' Mike Schneck WAT 35 :=:;=:C1tSi915EF•=:08P�:R:RitME ........................... Triangle Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Caii319-235-9313T WIEG WCR027550120 550W 120V FAN I-il'R WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC Trafa0RID76cnPM 96t92n57-CII1 shm ** Reprint ** Reprint ** Reprint ** " INVOICE ** iSaotNa;dlG'- 07/29/11 S6492024.001 RENST TO: 850 32ND AVE. SW CEDAR RAPIDS, IA 52404-3913 SHIP TO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS 1 1 1 1 1 1 Invoice is due by 08/29/11. all claims for shortage or errora must be made at once, returns require written authorization and are subject to handling charges. Special orders are men-returnable.Paet due invoices may be subject to 1.50t late charge. No credit will be allowed for goods returned without prior consent. 15t reetccking on stock material. Factory acceptance and terms will govern amount of credit on nrm-stock eeterial. our company does not manufacture the goods it sells and makee no express warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all fees, coat, and expenses, including but not limited to, attorney fees, expert 'sitcoms fees, and deposition expense. incurred to collect all amounts due from you. �{ik9EYF:�%8z Steve_ 13674 umwy 07/29/11 06/01/11 375.75e 491.76e 97.74e EP .__ P!E ITE, wtafsQVED Subtotal S&H CHGS Sales 375.75 491.76 97.74 965.25 0.00 0.00 A10EouUt__P 965.25 111111111111111111111111111111 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 ... :; tU53Q?7EIt;'OF42Eq:1iLM''''' Tower Park Steve Manross WAT 35 P02 PPPU WLOO iJEftitdYii : Invoice Questions? Ca71 319-235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC MWSSU fPM ssUmj alve ** Reprint ** Reprint ** Reprint ** ** INVOICE ** 1 07/16/11 S6492027.001 REMIT TO: 050 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 SHIP TO: Prc 8r: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 :SEcf71.5R:NNNOEF : > DE UN Invoice is due by 08/16/11. All claim. for shortage or errors mist be made at once, returns require written authorization and are subject to handling charges. Special orders are non -returnable. Past due invoices may be subject to 1.5et late charge. No credit will be allowed for goods returned without prior consent. 15t restocking on stock noterial Factory acceptance and terns will govern anoint of credit on non -stock notarial. our company does not uanefacture the goods it sells and =Ikea no express warrantiee thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all fees. coat, and expenses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due from you. Steve 1 Q11gft:JAJME8 13674 06/01/11 965.25 0.00 0mALQ mount_Due 965.25 ill 1111111111111111111111111I111II 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 '"'a3tIHfR Ut:D.cK::Rt!l186fi 63 South Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Ca11 3i9-235-9313 WIEG WCR027550120 550W 120V FAN H1'k WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 7WWRMTcflFTli casmm-.im I See * ** Reprint ** Reprint ** Reprint ** • 07/19/ 11 ";: INVOICE *4' S6492038.001. REMIT TO: BSO 32ND AVE SW CEDAR RAPIDS, IA 52404-3913 SHIPTO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NET 30 DAYS 7,777,772, 2:SE:::1R1140 DEPT. LINE IPNi 9+ Ai'F'tit l ED N qr 1 Steve 07/19/11 375.75e 1 491.76e 97.74e Invoice is due by 08/19/11. s11 claims for shortage or errors must be made at once, returns require written authorization and are subject to handling charges. Special orders are non-returnable.Pa.t due invoices may be subject to 1.5at late charge. go credit will be allowed for goods returned without prior consent. 1St restocking on stook terial. Pactory acceptance and terra will govern amount of credit on non -.took material. Our company does not manufacture the goods it sells and rakes no express warranties thereon. It also disclaims all implied warranty of merchantability or fitness for a particular use. Except as prohibited by law, you are responsible for payment of all fees, coat, and expanses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due from you. 1 375.75 491.76 97.74 Subtotal 965.25 S&H CHGS 0.00 sales T Az�ount 1 9_4_5.2 5_ 1141111111111111 PiI111111I 111 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 <yt;argR::OFIiF.6rytitx Airline Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Call 319-235-9313 -_— WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC 7fFMONMMTIPM SSS9X1GL60T 91Fre ** Reprint ** Reprint ** Reprint ** 07/20/11 ** IN '(3RT ** �dvUJ.Jl:� S6492047.001 REMIT TO: 850 32N0 AVE SW CEDAR RAPIDS. IA 52401-3913 SHIP T0: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 NI;1. 30 DAYS 1 1 1 En-r D ems_. _ UNEiTEM. APPROVED invoice is due by 08/20/11. All claims for shortage or errors oust be made at once, returns require written authorization and are subject to handling charges. Special orders are non -returnable. waat due invoices may be aubject to 1.50Y late charge. No credit will be allowed for goods returned without prior consent. 154 restocking on stock material. Factory acceptance and tens will govern aaount of credit on non -stock material. our company dose not manufacture the goods it Belle and makes no expreaa warranties thereon. It also dieclainm all implied warranty of merchantability or fitness for a particular use. except as prohibited by law, you are responsible for payment of all fees, cost, and expenses, including but not lifted to, attorney fees, expert witness, fees, and depoeitien expenses incurred to collect all amounts, due from you. Steve 07/20/11 375.75e 1 491.76e 97.74e Subtotal S&H CHGS Sales 1 13674 06/01/11 375.75 491.76 97.74 965.25 0.00 _Q.00 Amount Due 965.25 11111111111111111111111111 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 icros3Q�g. vxega:_rtaaefF Mike Schneck WAT 35 Steve Manross WAT 35 P02 PPPU WLOO Invoice Questions? Call 319-2235-9313 WIEG WCR027550120 550W 120V FAN HTR WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC stme ** Reprint ** Reprint ** Reprint ** ** INVOICE ** 07/28/11 REMIT TO: 850 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 SHIP TO: Prc Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 gsawm NET 30 DAYS 1 Steve 1 1 1 07/28/11 375.75e 491.76e 97.74e N' . 7v. 2- �FIT�RF_ pT� PROVEDv ---�t- Invoice is due by 08/28/11. All claim for shortage or errors must be made at once, returns require written authorization and are subject to handling charges. Special orders are non-returnable.Paet due invoices may be subject to 1.50t late charge. No credit will be allowed for goods returned without prior consent. 15t restocking on stock material. Factory acceptance and term will govern amount of credit on non -stock material. Our company does not manufacture the goods it sells and makes no express warrentiee thereon. It also disclaim all implied warranty of merchantability or fitness for a particular use. except as prohibited by law, you are responsible for payment of all fees, cost, and expenses, including but not limited to, attorney fees, expert witness £see, and deposition expenses incurred to collect all ascents due from you. Subtotal S&H CHGS S �T't�S3RMER Ntll.[1Eti 13674 06/01/11 unt Due 965.25 Vaa noted Inducwal, lea . 1 II IIIIMITII111II1I111111Ill1I 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 BILL T0: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Mike Schneck WAT 35 Steve Manross _WAT 35 Invoice questions? Call 319-235-9313T f�iQ't!EfF_:±1FRE?L:_ti9tkr8FR::::::::::: Country View P02 PPPU WLOO WIEG WCR027550120 550W 120V FAN H1'R WIEG N4123630123PTC N412,SD,36X30X1 WIEG NP3630C NPC Panel for N412C, N412WC, N412SSC, N412WSSC moron 7cUP4d Su secal W stew ** Reprint ** Reprint ** Reprint ** 07/21/11 INVOICE ** �ihKUi :ti�:} oMY.4R:. S6492052.001 REMIT TO: BSO 32ND AVE SW CEDAR RAPIDS. IA 52404-3913 SHIP TO: Pre Br: 2 Ship Br: 10 WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 +l EA5V-EAJNIE NET 30 DAYS 1 1 1 I)k';S?iY .-i1 d7EFW_:U 1 thiligEK Steve 13674 07/21/11 06/01/11 1 375.75e 1 491.76e 1 97.74e DEPT LINE IT! Ai PRO Invoice is due by 08/21/11. all claire for shortage or errors must be made at once, returns require written authorization and are subject to handling charges. Special orders are non -returnable. Past due invoicea may be subject to 1.50t late charge. No credit will be allowed for goods returned without prior consent. 15% restocking on stock material. Factory acceptance and terms will govern amount of credit on non -stock material. our company does not manufacture the goods it Belle and makes no express warranties thereon. It aleo disclaims all implied warranty of merchantability or fitness for a particular use. Except ae prohibited by law, you are responsible for payment of all Ease, cost, and expenses, including but not limited to, attorney fees, expert witness fees, and deposition expenses incurred to collect all amounts due fran you. Subtotal S&H CHGS _Sale 375.75 491.76 97.74 965.25 0.00 0.0 _Anio_unt Dug 965.25 ,l CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 26, 2011 Prepared: September 20, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 3 )/JII-of,ea( 11,-tt 190 t, SUBJECT: Garbage Refund for Gail Gavlock of 407 Belmont Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Gail Gavlock of 407 Belmont Avenue in the amount of $63.00. Summary Statement: The above property has a unit that is vacant and is requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $63.00 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not approve the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services because one of the units is vacant. UUAEEFR CHANGE 7/13/11 15:42:10 Edit Customer Account 12 10 0140 Customer 42767 Type options, press Enter. 2=Wrk Orders 5=Units 6=Cust Comm Account 12 10 0140 407 Customer 42767 GAVLOCK GAIL Mail to 42767 GAVLOCK GAIL 407 BELMONT AVE WATERLOO IA 50701 Activity Code Contract Type K Consumption Type W Owner/Maint WW Copies Water Tax % Sales Tax Code _ Special Rate _ Acct Type Start Date 50101 Readings: Small 668 Medium 0 Large SignatureWDeposit: Date 61509 Sign Flag Y Lien Exempt _ Date Deposit Water: Amount Flag N Garbage: Amount Flag N Units to Bill Sewer: Amount Flag N Units to Bill Electronic Banking: Y Bank 273976369 Account 1590061047705 Type C Out of Town: Departure Return Final Read Date SOAP Date Standing Order F3=Exit F4=Prompt F9=Add mode F14=Mthly bill F17=Bill F18=Bi11/Pmt F20=Meter F21=Cust His Last option was: DAILY OPERATIONS 7=Pmt Prom 8=Garb Units 9=Yard Waste BELMONT AVE Apt. Telephone 2352707 481-48-8857 1 0 YARD WASTE Winter Cons. 5 Bill Fire Maint. 6/16/11 + F15=Acct His F16=Acct Info F22=Bill His v.)( AA,--W rir )146 , eptiv145' 4AA-Srl ibPt c,V\40) a57 196(oi ScrY) s ("0-0-- 06( i5 orP 6/20/11 City of Waterloo Finance Department 715 Mulberry St. Waterloo, IA I am billed for 2 garbage cans but only have 1. The property is listed as a two-family dwelling, but is now only a one -family dwelling. I was out of town when the last bill came and was not able to notify the Water Works in time for them to credit my account. I am writing to request a refund of $31.50 for overpayment of bill for garbage cans. Gail Gavlock 407 Belmont Ave. Waterloo, IA 50701-2519 Phone: 493-9575 SrJ "l S N C) r-' rn cJ1 Account No 12 10 Customer GAVLOCK Address 407 5=Payments ? Billing Consu Date 6/16/11 5 3/15/11 12/15/10 9/15/10 6/15/10 3/16/10 UUG6DFR DISPLAY 7/13/11 15:42:15 Display Account History 0140 42767 Billing Date GAIL Ph BELMONT AVE Water Sewer Payment Payment 17.87- 75.00- 5 17.87- 5 16.85- 4 16.85- 4 16.85- 4 16.85- 75.00- 75.00- 75.00- 63.30- 63.30- F3=Exit F14=Mth1y Bill F16=Acct Info F20=Meter F21=Cust His F22=Bi11 His Last option was: DAILY OPERATIONS 235-2707 WATERLOO Garbage STORM Payment Payment 72.00- 16.50- 72.00-5 31.50- 31.50- 63.00- 31.50- 16.50- 16.50- 16.50- 16.50- 16.50- Activity F17=Bill F18=Bi11/Pmt 306 Total St Cnd Payment 181.37- 0 181.37- P 139.85- P 139.85- P 159.65- P 128.15- P F19=Cust CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 26, 2011 Prepared: September 22, 2011 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 1 4_RVULA414,., 4/1(11NeA- SUBJECT: Fall 2011 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2011 Storm Water Education Brochure. Summary Statement: The Fall 2011 Storm Water Education Brochure is the first of two educational mailings for the 2011 permit year as required by our Iowa DNR NPDES General Permit No.2. The winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage once the mailings have been sent and after receipt of invoice from the printing company. Postage is estimated at $7,200 Bid Opening: Bids were opened at 1:20 pm on Thursday, September 22, 2011 in the Clerk's office. Those present: Maria Armstrong, Clerk's Dept. and Wayne Castle, Engineering Dept. Bids Received: Woolverton Printing Company Pioneer Graphics Expenditure Required: $2,546.00 Source of Funds: Storm Water Fee Funds Policy Issue: N/A Alternative: N/A Background Information: $2,605.00 $2,546.00