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Home My WebLink About09/12/20111. 2. 3. 4. 5. 6. FINANCE COMMITTEE September 12, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 6, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Live Fire Training Cedar Rapids, Iowa September 29, 2011 & September 30, 2011 $3,200.00 Mark Boesen, Manager of Rehab Services; Jon Martin, Rehab/Relocation Specialist; Matt Chesmore, Rehab/Relocation Specialist IAHO Fall Conference Certification & Recertification Waterloo, Iowa October 5- 7, 2011 $750.00 9 Law Enforcement Officers Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $3,389.40 Investigator Saunders; Officer Pohl; Planner/Analyst Wilson Law Enforcement Intelligence Network Conference Johnston, Iowa October 2- 5, 2011 $1,497.44 Investigator Frana; Investigator Hageman; Officer Lippert; Officer Roberts; Officer Wittmayer; Officer Bush; Officer Frein Interview and Interrogation School Waterloo, Iowa October 17-19, 2011 $1,650.00 Officer Zubak & Officer Nissen Clandestine Laboratory Safety Class Johnston, Iowa September 19-23, 2011 $440.00 7. Approval of garbage refund in the amount of $67.42 for Payne Memorial AME Church located at 1044 Mobile Street —Submitted by Suzy Schares, City Clerk. 8. Approval of garbage refund in the amount of $283.50 for R C Management properties located at 2451, 2453 and 2455 Edgemont Avenue —Submitted by Suzy Schares, City Clerk. 9. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Cultural & Arts $4,350.00 + $30.00 Purchase Adobe Creative Suite 5.5 Design Premium & Adobe Font Folio 11 software Cultural & Arts $2,000.00 Purchase Dell Precision Workstation Cultural & Arts $2,400.00 Pay for printing and mail service from Pioneer Graphics Leisure Services $6,140.00 Purchase backstop padding to be placed on backstops throughout the Cedar River Youth Sports Complex Leisure Services $12,500.00 Purchase bleachers to be placed near backstop areas throughout the Cedar River Youth sports Complex Leisure Services $4,174.90 Purchase pro style foul poles to replace old foul poles throughout the Cedar River Youth Sports Complex Leisure Services $2,098.96 Purchase player benches to be placed in new dugouts throughout the Cedar River Youth Sports Complex Leisure Services $4,499.50 Purchase garbage cans to be placed throughout the Cedar River Youth Sports Complex Leisure Services $2,520.00 Purchase mound/home plate clay for Cedar River Youth Sports Complex Leisure Services $4,840.80 Purchase picnic tables to be placed in gathering areas throughout the Cedar River Youth Sports Complex Leisure Services $21,200.00 Purchase electronic scoreboards to be placed at fields throughout the Cedar River Youth Sports Complex Leisure Services $4,800.00 Purchase six (6) produce tables and one (1) produce cart for Waterloo Public Market Leisure Services $2,940.00 + $300.00 Purchase two (2) benches to place at Veteran's Memorial Hall Police $2,173.32 Purchase a repeat order of the five part uniform traffic citations Waste Management Services $5,810.00 + $300.00 Purchase pump rotating assembly for Douglas Lift Station BUDGET LINE ITEMS TO BE AMENDED 1. Approve the project budget for the Law Enforcement Terrorism Prevention grant in the amount of $323,364.00—Submitted by Daniel Trelka, Director of Safety Services. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 6, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of August 22, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed 15 Artists & Filmmakers To participate in the Exhibition opening and related symposium for Master Artists of the Bahamas project Waterloo, Iowa October 9- 16, 2011 $15,090.31 Johanna Kramer -Weston, Public Programs Coordinator; Chawne Paige, Digital Arts Manager The Iowa Arts Council Presents: No More Starving Artists III Cedar Rapids, Iowa September 17, 2011 $110.00 Elizabeth Andrews, Registrar Iowa Museum Association Conference Des Moines, Iowa October 17-18, 2011 $240.00 Todd Derifield, City Forester 2011 Iowa Park & Recreation Association Fall Workshop Clinton, Iowa September 20-21, 2011 $275.00 Cammie Scully, Director of Cultural & Arts Commission; Kent Shankle, Curator National Haitian Art Conference and Annual meeting New Orleans, Louisiana October 27- November 1, 2011 $2,870.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Recommendation to accept bid from ATC Associates, Inc. of Waterloo, Iowa in the amount of $2,280.00 for Asbestos Survey 141-AS-09-06-11-GO— Submitted by Rudy D. Jones, Community Development Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Recommendation to accept bid from ATC Associates, Inc. of Waterloo, Iowa in the amount of $1,010.00 for Asbestos Survey Contract for the former Grand Hotel —Submitted by Noel Anderson, Community Planning & Development Director, be approved. Ayes: Three. Motion carried. Mr. Schmitt asked if this is contractor number 1 or number 2. Noel Anderson, Community Planning and Development Director, explained that this is contractor #2 and that this is additional asbestos that was found. The City has not paid for the removal of this asbestos. Mr. Schmitt expressed concern for the first contractor not being held liable for the delay. Mr. Getty questioned why City staff did not identify this asbestos. Noel Anderson, Community Planning and Development Director, reported that City staff is not trained to identify asbestos. The first company did not check under the walls. Finance Committee September 6, 2011 Page 2 Michelle Weidner, Chief Financial Officer, clarified that the amount on the agenda was incorrect. The correct amount of the contract is $1,010.00. Moved by Schmitt, seconded by Hart that request to seek bids for a Law Enforcement Armored Tactical vehicle to be utilized by the Tactical Team -Submitted by Dan Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to seek bids to produce the Fall 2011 Storm Water Education Brochure —Submitted by W. Wayne Castle, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to seek bids for postage of the Fall 2011 Storm Water Education Brochure —Submitted by W. Wayne Castle, Associate Engineer, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $8,000.00 Pay for software support for builder Radius software system Building/Maintenance $7,822.83 Purchase ice maker for Five Sullivan Brothers Convention Center Building/Maintenance $2,359.00 Pay for update of wireless devices at Five Sullivan Brothers Convention Center Building/Maintenance $3,265.70 Pay for troubleshoot and repair of VFD for pumps & move VFD's outside of Byrnes Pool Building/Maintenance $3,113.00 Pay for painting of Hazmat Training Center Building/Maintenance $11,551.00 + $75.00 Purchase 17 Coverall Wall Showers for Young Arena Central Garage $2,643.96 + $42.28 Pay for replacement Turbo Assy for Garbage Truck 710 Central Garage $3,481.14 Pay to remove and replace transmission/clutch for John Deere tractor/mower Central Garage $3,795.00 Purchase replacement pack cylinder for Garbage Truck 150710 Community Development $4,000.00 Pay for 8 hour Lead Safe Renovator training Community Development $2,500.00 Pay for 4 hour Lead Safe Renovator re -certification Leisure Services $24,975.00 Pay for professional services for field reconstruction at the Cedar River Youth Sports Complex Leisure Services $9,200.00 Purchase NFL replica football jerseys for Optimist Flag Football program Leisure Services $3,121.96 Purchase moveable lifeguard chair at Byrnes pool Leisure Services $5,500.00 Purchase deck chairs for Byrnes and Gates pools Leisure Services $1,195.00 Purchase John Deere worksite pro 48 inch heavy duty pallet forks Leisure Services $14,500.00 Purchase portable kitchen equipment for Waterloo Public Market Leisure Services $2,010.00 Purchase fertilizer for turn at City parks, ball parks and downtown areas Leisure Services $4,362.50 Purchase broadleaf control chemicals for turf at City parks and ball parks Finance Committee September 6, 2011 Page 3 Leisure Services $2,700.00 Purchase 900 tee shirts for the Mayor's Fun Run Leisure Services $8,400.45 Purchase 22 Dor-O-Matic 1990 series left & right concealed vertical rod exit device assembles; 5 Rockwood offset door pulls; 10 LCN Super Smooth Door Closers Leisure Services $2,100.00 Purchase electric roll tarp for dump truck #212 Leisure Services $8,300.00 Purchase grass seed for 3 municipal golf courses and downtown areas Leisure Services $2,559.00 Pay for installation of new commercial carpet squares and 4 inch vinyl base in the Young Arena Business and Manager's Offices Leisure Services $5,000.00 Purchase approximately 240 cubic yards of certified play surface for Miller Park and various play areas Leisure Services $11,837.00 Pay for the installation of Granatex floor sealant for 4 Young Arena Concourse Level restroom areas Leisure Services $6,000.00 Purchase 250 tons of Rip -rap delivered to project site Police $4,699.22 Pay to repair a police patrol vehicle that was involved in a motor vehicle accident Street $17,000.00 Purchase crack sealer sealant Street $1,260.00 Purchase shower floor sealant Traffic Operations $9,960.00 Purchase 3 M50 series controllers Traffic Operations $1,900.00 Purchase 1 — 753 Opticom Card Waste Management Services $4,314.45 + $300.00 Pay for pump repair at the Tower Park lift station Waste Management Services $5,040.10 + $500.00 Purchase cable for TV van Mr. Schmitt asked if building maintenance has received complaints regarding the visual/audio system at the Five Sullivan Brother's Convention Center. Craig Clark, Building Official, reported that there have been issues with the sound system and staff is looking as several options but they are expensive. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the school resource officer for FYE2012 with the school district share of funding of $250,000.00—Submitted by Dan Trelka, Director of Safety Services, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for miscellaneous park projects funded with donations in the amount of $2,500.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the hotel/motel discretionary grant award for the Bahamas conference in the amount of $5,500.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Community Foundations grant for travel expenses for artists to participate in the Bahamas conference in the amount of $13,000.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated September 6, 2011, pp. 1-58, in the amount of $2,440,504.44, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bill payment to Schmitt Telecom in the amount of $95.00. Finance Committee September 6, 2011 Page 4 With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,_ i 1) r i f i C%6'i /� � FY.L,7 BUDGETED 55L'J- uo EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST ZG-L' OC% DATE 7 `J �.G// NAME(S) AND POSITION(S): Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds DATE: 9/6/11 ynim - �.ier v i niun�e �.upr - vepu NAME OF CLASS / MEETING: Live Fire Training DESTINATION: Eastern Iowa Airport, Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/29/11-Larry Ticknor & Troy Deeds 9/30/11-Rusty Zey & Randy Shepard (*subject to change-2 each day) RETURN DATE: 9/29/11 & 9/30/11 DATE(S) OF MEETING: 9/29/11 & 9/30/11 PURPOSE OF TRAVEL: Annual Live Fire Training for all ARFF personnel is required by FAA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo Airport ESTIMATE OF COST: Up to $800/person LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS Up to TOTAL FOR ALL: $ $3,200** AGT IAA L- C(i>'r ? TERm PARTic i 1>:r111 BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 800 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT }3EA K:\Shared Goodies\Forms\Travel Req est or January 2010 DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2I.(ZBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ISG ! 5/ Copy - Department NAME(S) AND POSITION(S): MARK BOESEN, MANAGER OF REHAB. SERVICES JON MARTIN, REHAB/RELOCATION SPECIALIST MATT CHESMORE, REHAB/RELOCATION SPECIALIST DATE: SEPTEMBER 6, 2011 NAME OF CLASS / MEETING: IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION DESTINATION: Hawkeye Community College Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 5, 2011 RETURN DATE: October 7, 2011 DATE(S) OF MEETING: October 5-7, 2011 PURPOSE OF TRAVEL: Attend the Iowa Association of Housing Officials Fall Conference modules for certification and recertification in Housing and Electrical training courses. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $750.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 750.00 TAXI PARKING AIRFARE MISCITOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 YES NO x YES NO TOTAL: $ 250.00 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SER AND IS NECESSARY A CITY OF WAT Noel Anderson, URPOSE THE DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR September 6 2011 K:\Shared Cioodies\Forms\Travel Request Foiui January 2010 DATE - DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED d/d /( (/b) FY .Jl? BUDGETED 30(i L % EXPENDED YTD j (} / K 4 THIS REQUEST 3 LEFT AFTER THIS REQUEST DATE ` ,> h' 1 I Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Lou Staudt-Shellrock, Dave McDonald -Bremer, Mark Kissinger-Cresco, T. Prochaska -Mason City, Rod Stoner -Hardin, Dan Cummings -Clarksville, Brian Jensen -Clarion, Larry Richtsmeier-Franklin, Greg Peterson -Clear Lake DATE: September 5, 2011 NAME OF CLASS / MEETING: LEIN Conference (Law Enforcement Intelligence Network) DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2011 RETURN DATE: October 5, 2011 DATE(S) OF MEETING: October 3-5, 2011 PURPOSE OF TRAVEL: To attend the 2011 LEIN Conference held in Johnston, Iowa. Topics included in the training: White Supremacist Groups in the Midwest, Anti -Government Extremism, Organized Commercial Crimes, Shooting in the Heartland. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $1904.40 LODGING $ MEALS $1485.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 3389.40 TAXI PARKING AIRFARE MISCITOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENS, (e X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT LINE ITEM USED FY,gin,/ /;-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY (1iG i/ /76% /' cif (_1?i / q'`i 7 vim. `dopy - Department NAME(S) AND POSITION(S): Dan Trelka-Director Joe Saunders.— Investigator, Jeremy Pohl -Officer Todd Wilson — Planner/Analyst DATE: September 5, 2011 NAME OF CLASS / MEETING: LEIN Conference (Law Enforcement Intelligence Network) DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2011 RETURN DATE: October 5, 2011 DATE(S) OF MEETING: October 3-5, 2011 PURPOSE OF TRAVEL: To attend the 2011 LEIN Conference held in Johnston, lowa. Topics included in the training: White Supremacist Groups in the Midwest, Anti -Government Extremism, Organized Commercial Crimes, Shooting in the Heartland. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $685.44 LODGING $ 76.00 Pohl &Trelka paid by city $76.00 MEALS $660.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1497.44 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENS (, X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO -\\ I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 67SU .Copy- Department NAME(S) AND POSITION(S): Inv. Andrea Frana, Eryn Hageman, Officers Melissa Lippert, Chris Roberts, Adam Wittmayer, Pat Bush and Thomas Frein DATE: September 6,2011 NAME OF CLASS / MEETING: Interview and Interrogation School DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Oct 17,2011 Return Date: Oct. 19, 2011 DATE(S) OF MEETING: October 17-19, 2011 PURPOSE OF TRAVEL: Capt. Leibold is requesting authorization to send Officers Andrea Frana, Eryn Hageman, Melissa Lippert, Chris Roberts, Adam Wittmayer, Pat Bush, and Thomas Frein to Interview and Interrogation School at Hawkeye Community College on Oct 17-19,2011. This 3-day school is taught by the CTK Group, which are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The cost of registration is $275.00 per officer, but we will get one free registration. The class is sponsored by the Waterloo Police Department and is taught at Hawkeye Community College. There is no other cost associated with this course. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 236.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer's Joe Zubak & Mark Nissen FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2012_ BUDGETED 54LUjj(} cf EXPENDED YTD f(i 36' S b u e 3,A 7 THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance %?7«� 1-'7-2e// Copy - Department NAME OF CLASS / MEETING: Clandestine laboratory Safety Class DEPARTURE DATE: September 19, 2011 DATE: September 7,2011 DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: September 23, 2011 DATE(S) OF MEETING: September 19-23, 2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Officer's Joe Zubak and Mark Nissen to the Clandestine Laboratory Safety course on September 19-23, 2011, at the Midwest Counter drug Training Center in Johnston, Iowa. These Officers will be working with the Tri-County Drug Task Force in investigation of Clandestine Laboratories. This 40- hour course will meet OSHA requirements for certification to enter and dismantle clandestine laboratories. The cost of registration and hotel are paid through the Midwest Counter drug Training Center. The only cost would be meals each day for the officers. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $390.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 440.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 220.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY I APPROVE THIS TRAVEL REQUEST TMENT HEAD MAYOR DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 12, 2011 Prepared: September 1, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 3 SUBJECT: Garbage Refund for Payne Memorial AME Church of 1044 Mobile Street Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Payne Memorial AME Church of 1044 Mobile Street in the amount of $67.42. Summary Statement: The above property has a private hauler that picks up their garbage and is requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $67.42 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services because the property has a private hauler for their garbage. 08/11/2011 14:27 13198337754 PAYNE MEMORIAL AMEC PAGE 02/03 August 1, 2011 Re: 2011 Garbage Exemption Wayne liemoria[Af �ican Methodist Episcopal- Church 1044 9Ko6ifeStreet ---Waterloo, Iowa 50703 319-233-8189 Church -- 319-833-7754 Fax PavneAMEChurch t .com Were t o geant e(naet to rite even od away 74444 Reverend -John Richard Bryant — Senior (.Bishop vereni(DoctorACphonse Weff — Presiding E14 r verendDenita R, Wartams ---'Pastor This is regarding garbage pickup for Payne Memorial AME Church located at 1044 Mobile Street. Black Hawk Waste Disposal Inc., collects garbage for us. We would like a full refund for the over payment. Our Account number is 4-70-0880- 005275 0. The refund may be mailed to the above address. I have completed the 2011 Garbage Exemption documentations and they are attached to fax. Rev. Denita R. Williams $t;. .de & cono w.ert;. „fig: [f, slaw. , 0 , taalo,tt ..o'- w-: f a oat'ce not xti.. 4444 4 itanaa. UUG6DFR DISPLAY 9/07/11 15:17:53 Display Account History Account No 04 70 0880 5275 Billing Date Customer PAYNE A M E CHURCH Ph 233-8189 Activity Address 1044 MOBILE ST WATERLOO 5=Payments ? Billing Consu Date 7/28/11 15 4/28/11 12 1/26/11 11 10/27/10 14 7/26/10 21 4/26/10 30 Water Sewer Garbage Payment Payment Payment 31.45- 55.31- 35.29- 26.19- 46.48- 33.71- 24.91- 44.36- 27.12- 50.72- 35.57- 65.55- 80.16- 71.62- STORM Payment 83.16- 79.45- 79.45- 83.16- 79.45- 79.45- Total St Cnd Payment 205.21- P RT 185.83- P 148.72- P 161.00- P L 180.57- P RT* 231.23- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 08/1/2011 14:27 13198337754 06/01/2011 1445 FA21086 % 31923 •-.-, a�saaatf1a4 08/01/2011 18:00 FAX 818 281 day% PAYNE MEMORIAL AMEC PAGE 03/03 BLACSSAWH WASTE « U ari (001 PAYNE N RIAL AMEC PACE 01/di WATERLOO CLERKS/FINANCE ma stt:vltl' AmmtaiR OARING alignartagact==la tf Ost hypliaett's Medi :11) entorgigglogg • .6sNt Aitsp:tae .Addi^Ses of karggtbau (CP AM A40 bF f G ✓ s.K kanoaat Ire.: le) - 0 8"r6 - DO' $5—p lay s rvices a lid crosadrtco� tbagat�lAa11. lac. iltaatiecoboac the tissh tinier pieta +s aora se =IA tram rau a4t,.11.Oy for ebo saoot*adaa. so as sr tMaf t1.04.)e- t .4 +ebr darzwwwe s 6rt w sxe OcepuWAMma balsams torah hauler lb the city of 11Wteo lte, rows, sad that tla pipe np gamboge and tarmac At tse evalewing location.. Roaming WM* znatoolicto moo • jasolaisrat ,1 L �a,(at�or..�jr�tl�n,EC. itJk rsnli lP l—...1-i1 ►a-3t--�j dagsgi* a Masao Mirr i V9a ilg mg= eigtanealftwine sass raw tiosisinitowa eia.o the .be}e tialtbaratUs sae tow olls/,•s !Merles. City Bran, 713 1pt1De[3y Street, tap aateseoaefor e. exwisPe1�a as g Casa or calendar mall. I. time err;q ed. Ail II _ mad a tom imilitusig this +�a� rn av3s ands witth oil exdiriaacreas?mad ty *Oa umimd thane* Weak �==Y rs1ld Mato NmIRirasion. in the avant mast: Cat abere roman diseetethmiegs asiwlae wit sa3a4 dating aaleed** y4.s *Oil. to amwrip agree tot malty tea ClAmdmis Cuersur %him vent or lea 291'4322' S4\ 1 ?swears gibsss ttlerageMsaulfintialto • (SManLd ',Muck AMON et+>tare 1Y k+D, =ft 50103 • city oziotfoo Cow - Matte • oAstoorara Coy - y,al'Jaur b... ..... ... ar w 002/002 CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 12, 2011 Prepared: September 1, 2011 Dept. Head Signature: Suzy Schares # of Attachments: 5 ATr#(- SUBJECT: Garbage Refund for R C Management properties located at 2451, 2453 and 2455 Edgemont Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for R C Management properties located at 2451, 2453 and 2455 Edgemont Avenue in the amount of $283.50. Summary Statement: The above properties have been vacant and the owner is requesting for a reimbursement on the overpayment of garbage because city services were not utilized. Expenditure Required: $283.50 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that a reimbursement for the above properties be granted for the overpayment of city garbage services because the properties did not utilize garbage services. R C Management 346 E. Ridgeway Ave. Waterloo, Iowa 50702 319-232-4050 Fax 319-232-4008 August 19,2011 City of Waterloo Financial Committee 715 Mulberry Waterloo, Iowa 50703 Dear Committee, I have built 3 new condos located at 2451, 2453, and 2455 Edgemont Ave., Waterloo, Ia. I have had water and sewer service since June 2010. The condos are still vacant as of this date. I am requesting a refund for the amount I have paid for the garbage service. Thank you for considering this request. Sincerely, Arlin Zev nbern Di Account No 07 50 1248 61904 Customer TROPIC EDGE CONDOS Address 2453 EDGEMONT 5=Payments ? Billing Consu Date 8/16/11 UUG6DFR DISPLAY 9/07/11 15:19:49 History splay Account Billing Date Ph 232-4050 Activity AVE WATERLOO Water Sewer Payment Payment O 22.36- 37.50- 5/16/11 0 23.41- 39.38- 0 22.36- 37.50- O 21.08- 37.50- O 38.74- 25.00- Garbage Payment 33.08- 31.50- 31.50- STORM Total St Cnd Payment Payment 8.25- 68.11- P 8.66- 104.53- P 8.25- 99.61- P RT* 90.08- P 63.74- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS rtli)e),*; e5 \revr °+• Sa �a WG6DFR DISPLAY Display Account History Account No 07 50 1247 61904 Billing Date Customer TROPIC EDGE CONDOS Ph 232-4050 Address 2455 EDGEMONT AVE WATERLOO 5=Payments ? Billing Consu Date 8/16/11 5 5/16/11 0 2/14/11 1 11/15/10 2 8/13/10 0 9/07/11 15:20:04 Activity Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Payment 22.36- 37.50- 8.25- 68.11- P 23.41- 39.38- 33.08- 8.66- 104.53- P 22.36- 37.50- 31.50- 8.25- 99.61- P RT* 21.08- 37.50- 31.50- 90.08- P 38.74- 25.00- 63.74- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Disp Account No 07 50 1249 61904 B Customer TROPIC EDGE CONDOS Address 2451 EDGEMONT 5=Payments ? Billing Consu Water Sewer Date Payment Payment 8/16/11 0 22.36- 37.50- 5/16/11 0 23.41- 39.38- O 22.36- 37.50- O 21.08- 37.50- O 38.74- 25.00- 9/07/11 15.20.16 lay Account History filling Date Ph 232-4050 Activity AVE WATERLOO Garbage Payment 33.08- 31.50- 31.50- STORM Total St Cnd Payment Payment 8.25- 68.11- P 8.66- 104.53- P 8.25- 99.61- P RT* 90.08- P 63.74- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS WATER SEWER GARBAGE STORMWATER TAX TOTAL TOTAL DUE ACCOUNT 7-50 —12249-061904 K 2451 EDGEMONT AVE WATERLOO TERMS:30 DAYS —THANK YOU POB 27 WATERLOO IA 50704 3EAD1NGS 7/27/11 4/28/11 JSAGE PER 100 CU FT 0 JNITS: GARBAGE t- 1 NEWER 1 GROSS INE'T. WATER 21. 9S 20 90 3EWER :39. 38 '37 S0 ;ARBAGE 33. OF 31 5O 3TORMWATER 8. ,at. 6 ? , / / rAX TOTAL i . 46 104 -,5 O . c_ 46 TOTAL DUE t 04 F } J CCOUNT DDRESS 4 , 3 EDGEMON r AVE ,JC-4TER LOO OJJLL1r.I DATE Vt.-- r MUST 3t_ RECEIVED L'.•'Y YOUR RECORDS KEEP THIS Sr. POB 27 WATERLOO IA 50704 POB 27 WATERLOO IA 50704 READINGS 7/27, 4/ u/ USAGE UNITS WATER SEWER GARBAGE PER 100 CU FT GARBAGE 1 GROSS i 95 .38 38 3308 STORMWATER 8. :::E. i A_X iOiAi.. 1, 46 1t'4. c ACCOUNT ADDRESS 2455 E L EIM'JN WATERLOO ERLOO T ERM.E j DATE NET MUST SE RECEIVED BY READINGS 7/27/11. 4/28/11 USAGE PER 100 CU FT UNITS: GARBAGE GROSS r1.95 39. 38 33.06 . bc. 1.04. SEWER NET A 20.90 37. 5O 31. 50 ADDRESS BILLING DATE S/16/11 NET MUST BE RECEIVED BY 9/06/11 OUR RECORDS 0 u. 0 0 u; w a w w I,I,I,II,1,i,,,ili,1,,,l,l,f,i,fl„ City Clerk Use Only Finance Committee Approval Date '1 i! 6-490 I j City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts $ $4350 or less plus est. shipping costs of $ 30.00 Adobe Creative Suite 5.5 Design Premium & Adobe Font Folio 11 Department to expend to pay for or purchase This purchase or expenditure is being made because: Upgrade Software package for Digital Arts Manager's PC Workstation software Vendor selected for this purchase: B&H Photography, www.bhphoto.com ❑X Bids or written quotes were taken on this purchase, as follows: 1.) $4312.09 - www.bhphoto.com 2.) $4395.67 - www.cdwg.com 3.) $4498.00 - www.adobe.com ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federalother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-26-4205-2C p Imp Cap Imp (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res. - Ily - bmitted, (Signature Dept. Head .r P-signee) $ > 6--ceC $ 1- ;000 00 5TC%0 0 Date' (Signature Finance Dept. Review) Date K:\shared goodies\forms\Software_Expenditure Pre-Authorization.ods (Mar 2010) B&H Shopping Cart I B&H Photo Video http://www.bhphotovideo.com/find/cartjsp My Cart e Adobe Font Folio v11 Software Font Library (5-Users) B&H#ADFFV115 • Mfr#47060157 Qty;--- Price: $2,552.50 Update Item Total: $2,552.50 Important Notice! This is not a regularly stocked item. Estimated anival at B8H is 2-4 weeks (subject to availability). Your order will be charged at time of shipment. Adobe Creative Suite 5.5 Design Premium Software for Windows B8H #ADWDPCS55W • Mfr#65112435 Qty: 1 Price: $1,759.95 Update Item Total: $1,759.95 Calculate Shipping & Tax: Coutry: USA The following items in your cart are out of stock: 1. Adobe Font Folio v11 Software Font Library (5-Users) Zip Code: 50701 ZIP Code match found Ship al items together later ti. Ship in -stock items now and out of stock items later (Second deivery wl be sent at no foam charge) Choose a Shipping Method UPS Ground $30.90 3-5 Business Days Delivery UPS 2-Day Air $39.55 2 Business Days Delivery UPS Ned Day Air $58.75 1 Business Day Delivery US Mail - Priority Mail $70.25 Subtotal: $4,312.45 Sales Tax: Choose Above Shipping: Choose Above Go To Additional Software Adobe -Acrobat X Pro Software for Windows (Upgrade from Acrobat 7/8/9 Standard, 9 Extended, 7/8 3D) B&H# ADAOOPWSPU I Mfrr 65097222 Price: $184.99 Show More Additional Software Add to Cat 1 of 1 8/26/2011 5:04 PM CDW Shopping Cart http://www.cdwg.com/shop/cart/defaultaspx?prc=1&printable=1 Shopping Cart Item Adobe Creative Suite 5.5 Design Premium -complete package MFG PEN: 65111780 COW Part: 2365047 U4SPSC: 43232112 Pricing Option Applied: Iowa Educators Corporation Quantity Availability Unit Price Item Total In Stock $1,787.10 51.787.10 800.808.4239 Adobe Font Folio ( v. 11 (- complete package 1 2-4 days $2,608.57 $2,606.57 MFG Paryk. 47060157 COW Parer. 1302441 WSPSC: 441st2ia Pricing Option Applied: Iowa Educators Corporation Subtotal: $4,395.67 Tax and shipping nil be calculated in checkout This page was printed on 8242011 3:32:42 PM. 1 of 1 8/24/2011 3:34 PM lire o '• i_1 2011 Haitian Art Conference - Waterloo ... 1 F) Adobe - Adobe Store - North America - 5... X FO https:{jstorel.adobe.comicfusionistorejhtmd,indet .ctra?event=displavCat&:store=CLS-US SOFTWARE QUICK LINKS: Select Your Cart Promotion Code Adobe Font Folio 11.0 Version: Full Full Version - Font Folio 11 (5-PACK) Platform: MacNVin Language: English Delivery: Usually ships in 7 days Quantity: 1 Adobe Creative Suite 5.5 Design Premium Version: Full Platform: Windows Language: English Delivery: Usually ships in 7 days Qualrtfly: 1 Subtotal: Shipping: Promotions: Tax: Edit I Remove US $2,599.00 US $2,339.10 Edit I Remove US $1, 899.00 US $1,709.10 US $4,498.00 US $9.90 (-US $449.80 ) US $0.00 Total US $4,058.10 Continue Shopping Ad Choices Careers Permissions and trademarks EULAs f Contxi ht ID 2011 Adobe rv:=:terimE:Incorporated. All right=. reserved. Use ofthi; ebsite Dorm_ ireern enttomeTerms ofUse aniOnline Privacy Policy i'ririci's'ieri07-9 City Clerk Use Only Finance Committee Approval Date '[ 124W (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts $ 2000 or less plus est. shipping costs of $ N/A Dell Precision Workstation Department to expend to pay for or purchase This purchase or expenditure is being made because: Upgrade the Digital Arts Manager's PC Workstation Vendor selected for this purchase: www.dell.com Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: The specifications of said Workstation, are customized to accomindate graphic software requirements. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-26-4205-2152 Cap Imp Cap Imp (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res. .tfully� bmitted, (Sig - . re Dept. Hea L'L ✓ t, $ - 3;080790. Designee) 61 Date Signature Finance Dept. Review) Date K:\shared goodieslforms\Hardware_Expenditure Pre-Authorization.ods(Mar 2010) Print Summary got Dell Precision T3500 64bit r.rP $1,965.00 5+Prelmimry Snip Data 9/6/2011 My Selections All Options • Dell Precision T3500 64b1t Date Catalog Number Catalog Number/Description Product Code Oty SKU Id Del Precision T3500: Del Precision 73500, CMT, Standard Power T3500W 1 [2248571] SuppF4 C2 Motherboard operating System: [3304228] Genine Widows®7 Professional, No Media, WIPI161E 1 [421-5335] 11 64-bit, Engish 1421-5657] Dell mcomrnends Windows 7. 825/2011 3:52:42 PM Central Standard Time 84 Retail rc978219 Processor. Chard Core he* Xeorili W3530 2.80GH; 8M L3, W3530 4.6GTb Memory: 4G3E334 4GB,1333MH14 DOR3 SORAM, ECC (4 DIMS) Graphics: 1.0GB HVDVW Quarto® 600, Duel MON, 1 DP & M/S600 1 DVI Keyboard: No Ke5Ooard Option Hard Drive Configuration: CI AI SATA rkivee, No RAM 1or2 Hard Drive Boot Hard Drive: 5000E SATA3.0Gb/s cam NCO and 16MB Dataems1C8che'5 1 J317-4243] 1 ]317-01171 1 1320-18451 2 NKB 1 1310-0042] 4 SATAIA 1 [341-8562] 9 5000S 1 [341-8663] Ind Hard Drive: 5000E SATA 3Gb/8 with NCO and 113MB 500GSA 1 [3414551] 23 DataBurstCade"' Hard Drive Controller. Itgrafed Yid otiose SATA 3.00brs cortoler Optical Devices: 16X DVDa/SVW Cyberink PoeerDVD"'/Rodo DVRW16N Crealor'a, No Media Floppy Drive and Media Card Readeroptions: MCR19 Itnel 19:1 USB Media Card Reader Monitor. NMN No Maribor Mouse: No Mouse Option Speakers: No Speaker op6n System Recovery: NMS NSPKR NSASCTL 1 [3414259] 24 1313-7457] 1 [421-4370] 18 1421-4539] 1 [3414550] 10 1 (3203316] 5 1 1310-1247] 12 1 [313-2663] 18 Del Back-up and Recovery Manager for Windows DBRM71 1 [331-3300] 47 7 Network Adapter Bmedcom Ne0I5eme 10/100/10000llgabit BAET 1 14303434] 13 Ethernet control er-PCI Berens card Chassis Configuration and 1394:MT 1 1311-7463J 15 Mid -Tows Chases Corigratn Resource DVD: No Resam DUD NORCD 1 [330-4024] 27 Hardware Support Services 3 Year Basic United Warrant and 3 Year ABD U3OS Cecile Service [992-8982] [993-3080] [993-9018] [993-9027] 29 Energy Efficiency Option: NOESTAR 1 13303201] 25 i No Energy Star Documentation: [330 3154] Documentarian, English, with 125V Power Cord DOCENG 1 [330-3157] 21 Documentarian, Shipping Packaging Optlons: SHP 1 [3303209] 40 Slipping Material for System eis Print Is1:4oPe I Desl4ops I Busing Laptops I Business Desktops I Workstations 1 Servers I Storage l Services I Monitors 1 Printers 1 LCD TVs I Electronics I Top Searches 02011 Del 1 About Del f Regulatory Canplance 1 Terns of Sale I Unranked Issues 1 Privacy 1 About Our At and Entb I Del Racycing 1 Contact 1 Stte Map I Feedback snFG06 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee te Approval Date ,(19—Ia-0ti The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2400 or less plus est. shipping costs of $ N/A to pay for or purchase Printing and mail service from Pioneer Graphics, Waterloo This purchase or expenditure is being made because: to promote Fall and Winter Classes, Workshops and programs for the Center for the Arts & Phelps Youth Pavilion Vendor selected for this purchase: Pioneer Graphics ❑X Bids or written quotes were taken on this purchase, as follows: 1.) $2289 - Pioneer Graphics - Waterloo 2.) $3034 -La Crosse Graphics -La Crosse, WI 3.) $3136 - Professional Office Services — Waterloo El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: City Printing Budget: 010 03 8970 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ffully submitted, ignature De:'. ead or Designee) (Project Code) art $ t). f.) gnatUre Finance Dept. Review) Date K:\shared goodies\forms\Schedule_Expenditure Pre-Authorization.ods(Mar 2010) RE: Request for Quote: WCA Fall Winter Schedule Self Mailer http://waterloo-ia.org/exchange/CHAWNE.PAIGE/Inbox/RE: Request f f, Reply = Reply to aI1 . * Forward " X( ® You replied on 8/26/2011 4:02 PM. From: To: Cc: Close , } Help Jim Miller Umiller@thepioneergroup.com] Sent: Fri 8/26/2011 3:51 PM CHAWNE PAIGE Subject: RE: Request for Quote: WCA Fall Winter Schedule Self Mailer Attachments: View As Web Page ISSUE# 55120 Qty 8000 - 24-page 4"x9"(closed) (8"x9" spread) Saddle Stitch Booklet 2PMS/2PMS Full bleed, 70# matte text, includes proofs and delivery 8,000 - $1892.00 Mail service for approx. 4800 & Tabbing with 3 tabs and inkjet - $397.00 **Postage is additional Jim Miller Pioneer Graphics From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE@WATERLOO-IA.ORG] Sent: Friday, August 26, 2011 3:24 PM To: happenings@waterloocenterforthearts.org Subject: Request for Quote: WCA Fall Winter Schedule Self Mailer Hello All. May a please have a quote for the following project much thanks. Qty 8000 - 24-page 4"x9"(closed) (8"x9" spread) Saddle Stitch Booklet 2PMS/2PMS Fullbleed, 70# matte text, Mailservice for approx. 4800 & Tabbing Mockup attached. Much thanks. Chawne Paige Digital Arts Manager 1 of 2 9/1/2011 3:26 PM RE: Waterloo Center for the Arts quote http://waterloo-ia.org/exchange/CHAWNE.PAIGE/lnbox/RE: Waterlo... a, Reply ; Reply to all ♦ Forward Close Q Help Front Becky Kofal [bkofal@lacrossegraphics.com] Sent: Thu 9/1/2011 8:35 AM To: CHAWNE PAIGE Cc: Subject: RE: Waterloo Center for the Arts quote Attachments: View As Web Page Good morning, Chawne: Shipping costs to the Center are already built into the quote. I can only give you an estimated postage cost at this point, and it would be approximately .22 to .26 cents per piece or $1,056 to $1,248. That being said, here is what you would be looking at for an approximate total cost: Printing $1,303.36 Mail Prep $ 462.40 NCOA $ 20.48 Postage $1,056 - $1,248 Total $2,842.24 - $3,034.24 Please let me know if you have any other questions. Thank you! Baoif4► 4t ftt�t< Account Executive La Crosse Graphics, Inc. 3025 East Avenue S. La Crosse, WI 54601 800-832-2503 or 608-788-2500 ext. 282 Fax 608-788-2660 www.lacrossepraphics.com 1 of2 9/1/2011 9:14 AM RE: Request for Quote: WCA Fall Winter Schedule Self Mailer http://waterloo-ia.org/exchange/CHAWNE.PAIGE/Inbox/RE: Request f.. a Reply a Reply to all ,, Forward _11 -' ,)( 4, i Close Qi Help Attachments can contain viruses that may harm your computer. Attachments may not display correctly. From: Jim Schaefer [jchaefer@poscorp.com] Sent: Wed 8/31/2011 4:00 PM To: CHAWNE PAIGE Cc: Subject: RE: Request for Quote: WCA Fall Winter Schedule Self Mailer Attachments: -3 Jim Schaefer .vcff579B) View As Web Page WCA - Fall, Winter schedule - 4 X 9 final trim - 24 pages self cover - 2/2 PMS Colors - bleeds - printed, trimmed, folded, stitched and boxed. Stock 70# white mate text. 8,000 booklets - $2,474.00 f o(- _-f0 Mail Service - Imprinting and 3 tabs $138/M Plus any comp and proofs that may be requested. Thanks, Jim Jim Schaefer I Regional Territory Manager POS Professional Office Services, Inc. 319.235.6777 ext 2826 j 800.331.4976 ext 2826 Fax:866.755.4027 www.poscorp.com Marketing j Direct Mail & Printing Services j POS-I-BILL! Call me for details... 1 of2 9/1/2011 3:OOPK (Signature D t. Head or Designee) Date (Signature FinanceeDept. Review) City Clerk Use Only Finance Committee te Approval Date vl r a.4/ I( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,140.00 plus est. shipping costs of $ na to pay for or purchase backstop padding to be placed on backstops throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Beacon Ballfields Middleton, WI 0 El Bids or written quotes were taken on this purchase, as follows: Beacon Ballfields (Middleton, WI) $6,140.00 MASA (Jasper, IN) $7,349.40 AD Starr (Pittsburgh, PA) $6,140.00 Kesslers (CF, IA) $8,064.16 Iowa Direct Equipment (CF, IA) $7,100.00 Tomark (Corona, CA) $8064.16 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n ❑X General Fund Bonds El Road Use Tax ri Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 150,000.00 $ 128,044.00 Respectfully submitted, ' F � t'. mil/ f/l/ "lam Tlii'/-c• //i,lit c2 -7-,7c// Date K:\shared goodies\forms\backstop pad pre auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date al it 9-191011 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,500.00 plus est. shipping costs of $ na to pay for or purchase bleachers to be placed near backstop areas throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Iowa Direct Equipment Cedar Falls, IA Qx Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment (Cedar Falls, IA) $12,500.00 Kay Park (Janesville, IA) $12,815.25 Fry & Associates (N. Kansas City, MO) $13,818.00 Ti Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 150,000.00 V $ 128,044.00 // l f'- ead or Designee) Date (Signature Finance [Dept. Review) Date K:\shared goodies \forms\bleacher pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date °Il(a-I2O(1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,174.90 plus est. shipping costs of $ na to pay for or purchase pro style foul poles to replace old foul poles throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Kesslers Cedar Falls, IA ❑x Bids or written quotes were taken on this purchase, as follows: Kesslers (Cedar Falls, IA) $4,174.90 MASA (Jasper, IN) $6,693.31 Tomark (Corona CA) $5,079.95 Iowa Direct (CF, IA) $7,000.00 AD Starr (Pittsburgh, PA) $5,395.00 Beacon (Middleton, WI) $7,325.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n ❑ Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 150,000.00 Respectfully submitted ( / c't 1 Al (�gnature Dept. ead or Designee) /Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\foul pole pre auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ! 19-1 g6 (I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,098.96 plus est. shipping costs of $ na to pay for or purchase player benches to be placed in new dugouts throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Kesslers Cedar Falls, Iowa Bids or written quotes were taken on this purchase, as follows: Kesslers (Cedar Falls, IA) Tomark (Corona, CA) Iowa Direct (Cedar Falls, IA) $2,098.96 Fry & Associates (N. KC, MO) $2,788.00 $2,098.96 Kay Park (Janesville, IA) $2,900.00 $2,500.00 MASA (Jasper, IN) $3,434.80 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund pi( I Bonds n Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 150,000.00v- $ 120,d44.00 '� Respectfully submitted, CIA" Gt/7 (11 `7 �-(A'14'' ;�2 4, j- ;1 (Signature Dep Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\player bench pre auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 4 91 t l The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,499.50 plus est. shipping costs of $ na to pay for or purchase garbage cans to be placed throughout the Cedar River Youth Sports Complex This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Kay Park Janesville, Iowa ❑x Bids or written quotes were taken on this purchase, as follows: Kay Park (Janesville, IA) $4,499.50 Iowa Direct Equipment (Cedar Falls, Iowa) $4,500.00 Fry & Associates (N. Kansas City, MO) $5,254.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund I I Road Use Tax ❑ Sewer u Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 150,000.00 J $ 128,044.00 /J 3 ) Respectfully submitted, 9/7/1) Date (Signature De . Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\garbage can pre auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 11I2-19a (� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,520.00 plus est. shipping costs of $ na to pay for or purchase mound/home plate clay. This purchase or expenditure is being made because: this product is necessary to improve the playing fields at the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Agrium Advanced Technologies Manchester, Iowa ❑X Bids or written quotes were taken on this purchase, as follows: Agrium Advanced Technologies (Manchester, IA) $2,520.00 Beacon Ballfields (Middleton, WI) $3,150.00 MASA Jasper, IN) $3,249.60 Pace Supply (Fairfax, IA) $3,192.00 Kesslers (CF, IA) $3,591.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 "- and the current available balance is $ 1-28704t00 /Dc 3/ Respectfully submitted, (Signature Dep . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\mound clay pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date P- 66 1( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,840.80 plus est. shipping costs of $ na to pay for or purchase picnic tables to be placed in gathering areas throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Kay Park Janesville, IA Bids or written quotes were taken on this purchase, as follows: Kay Park (Janesville, IA) $4,840.80 Iowa Direct Equipment (Cedar Falls, Iowa) $4,900.00 Fry & Associates (N. Kansas City, MO) $5,749.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds n Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 t and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ 128,044:0D j f i � � ate (Signature Finance Dept. Review) Date K:\shared goodies Worms \picnic table pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee M Approval Date IIP-Ia11 II City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,200.00 plus est. shipping costs of $ na to pay for or purchase electronic scoreboards to be placed at fields throughout the Cedar River Youth Sports Complex. This purchase or expenditure is being made because: this product is necessary to improve the visual appeal of the Cedar River Youth Sports Complex. This is part of the CRYSC project funded by BHCGA, the City and B.O.B. Vendor selected for this purchase: Iowa Direct Equipment Cedar Falls, IA n Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment (Cedar Falls, IA) $21,200.00 Fair -Play Scoreboards (Des Moines, IA) $22,750.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation I ^ I Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4202-2178 Sports Improvements 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res. - . submitted, ( Tv i:Cc i,i/ I //7f/) c, (Signature DO( Head or Designee) Date `(Signature Finance Dept. Review) Date $ 150,000.00 V $ 128,1)44 00 Ci K:\shared goodies\forms\scoreboard pre auth.xls (Mar 2010) 09/07/2011 08:41 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval Date 41118--/2"Vtf City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,800.00 plus est. shipping costs of $ to pay for or purchase Six (6) produce tables and one (1) produce cart for Waterloo Public Market. This purchase or expenditure is being made because: Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market building. Part of a CAT _grant, work to be completed by September 30, 2011. Vendor selected for this purchase: Dupey Clive IA Bids or written quotes were taken on this purchase, as follows: Dupey Equipment Co, Clive IA $4,800 Wilson Restaurant Supply has no supplier Martin Bros can not find a supplier Bids or quotes were not taken on this purchase because: Prior Committee Actions (pates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax 0 Sewer Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408- «7 7&5-0 ,2///) 37RST-MRKT (Fund - Department - Activity • (Project Code) �j T2r CtAe CitirraN — 63(&(S- in which the budgeted amount is and the current available balance Respectfully submitted, � �� 9^ 7 / �' a • � � .� / /. [ ,tt r.2 ! 7'%c / ( (Signature Dep . d or Designee) Date (Signature Finance Dept. Review) Date K,\shared goodles\fomts\Proauth Public Market (Mar 2010) /Y tbi Miolfa - tins. 116\5 �utigei- L; n 09/07/2011 09:00 3192914297 WATERLOO LEISURE SER PAGE 02 City Clerk Use Only Finance Committee Approval pate cl / ff}" I2o (f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 2,940.00 Two (2) benches plus est. shipping costs of Department to expend $ 300.00 to pay for or purchase This purchase or expenditure is being made because: to place benches at Veteran's Hall. Vendor selected for this purchase: Landscape Forms ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Landscape Forms, MI $3,240.00 This is the only supplier available to match the benches already at Veterans Hall. This will be reimbursed from Rolling Thunder Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax Bonds El Federal/other grants Sewer I I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 • (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte 37GFT-0008 (Project Code) $ 3,240.00 $ 3 240.00 V "mil J \/7 /,I �5� V,/C /r (Signature Dep . Head or Designee) ro/a(Signature Finance Dept Review) Date K:\shared goodies \forms\Preauth Public Market (Mar 2010) City Clerk Use Only Finance Committee Approval Date of td'l gd if City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,173.32 plus est. shipping costs of $ 0.00 to pay for or purchase repeat order of the five part uniform traffic citations This purchase or expenditure is being made because: replenish the supply of the traffic citations used for motor vehicle law violations. Vendor selected for this purchase: Professional Office Services n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This is a repeat order for traffic citations provided by Professional Office Services that has the template of Waterloo Police uniform citations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds nFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1561 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully sub/J� //q/�� 7 ( // /D! `// /� `-� /L 6"7}.( /�'0 e /()-1-e-ye2/W"L L=--L_ ��/7 (Sign ture Dept. Head or Designee) Date ('Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee l Approval Date 1411 9--120 (1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,810.00 plus ext. shipping cost of $ 300.00 Pump rotating assembly e 1'Dc & 5 ks to pay for or purchase This purchase or expenditure is being made because: worn out Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon is the rep for Fairbank Morse pump repair and parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: nSanitation: Bonds: []Federauother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 201,422.00 $ 1 Q4�.�47379 -15 / "�� 3 ( (Si re . Head Or Designee) ale- y // Date (Signature Finance Dept. Review) Date SEP,l-02/2011/FRI 08:04 AM ZIMr.1F.' 11'ill'14;(.ii- 11,k 1' 1101 Fax Quotation Zimmer & Francescon, Inc_ QUO [Anon' 11 110902 6200 65th Avenue Moline IL 61265 Date: 09/02/20 11 309-797-1117 877-244-2508 Fax To: Waterloo WWTP rexiOzimmerfrancescon Coat Mien Ion: Richard Olson Fax 11 319--291-4523 Job 0 .scrlpt'lon: From: REX LARSQN FM D5432WD, sn 1137818 Rotating assembly QUANTITY UNIT DESCRIPTION PRICE TOTAL ea 4D5432WD Rotating assembly to match sn 1137818 $5,810.00 $5,810.00 Note: a complete pump less base & elbow is $7220.00 j4; 5 L5 gip✓ 2/-'�' Delivery 8-10 weeks ARO Materials Total •1O.OQ PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - Law Enforcement Terrorism Prevention LEN7 2010-SS-T00031-09 & 10 Director Trelka $ 323,364.00 1. How will this project be funded? A. Federal Grant Yes Grant Name x No CFDA # 97.067 % Paid by federal grant 100.00% B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name No Grant Agreement Number 2010-SS-T00031-09-10 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) / ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ QX If yes, will real property purchases be reimbursable under the grant? ❑ �X If yes, have you attached authorization to purchase real property to this document? El QX 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ 0 B. Publication, or printing costs ❑ El C. Others, list ❑ El 5. Does this project cover any regular full-time salaries or benefits? Q ❑ If yes, employee/position to be covered. C.Harris,T.Wilson,Saunders Stainbrook 6. Include a brief description of the project in the space below: (REQUIRED) This grant will be used to enhance the Iowa Intelligence Fusion Center and Regional Fusion Office to support the development of statewide fusion process towards strengthening homeland security. Page 2 must be attached and signed. K:\shared goodies\forms\csLEN7 Proj. budget worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 1 — t19-f91(1 Project Name (from page one) Police Grant - Law Enforcement Terrorism Prevention Department No. project will be budgeted under 11 GRT LENT Activity No. project will be budgeted under 010-11-1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison Funded with property tax 3873 Reimburse for services EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: 1150 1100 323,364.00 Fund: 1160 Total 323,364.00 TOTALS $ 323,364.00 $ $ $ - $ 323,364.00 1111 Salaries - Regular 150,944.00 $ 150,944.00 1112 Salaries - Part Time 20,620.00 20,620.00 1121 FICA 13,178.00 13,178.00 1122 IPERS 8,619.00 8,619.00 1123 Disability 428.00 428.00 1131 Health 34,517.00 34,517.00 1347 Pension 15,311.00 15,311.00 1561 Office supplies 4,132.00 4,132.00 1377 Radio Maintenance 4,800.00 4,800.00 1346 Travel/training 43,800.00 43,800.00 2122 Radio Comm 27,015.00 27,015.00 TOTALS $ 323,364.00 $ (Signature Dept. Head) $ $ 323,364.00 -: d // Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\csLEN7 Proj. budget worksheet\Page 2 (Donat or NON-constr) (Mar 2010)