HomeMy WebLinkAbout08/22/20111
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FINANCE COMMITTEE
August 22, 2011
5:00 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 15, 2011
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Investigator Hesse; Officer
Pohl
ICAC NW3C Cyber
Investigation
Lincoln,
Nebraska
September
20-22,
2011
$996.00
Investigator Tyler &
McFarland
Covert GPS for Law
Enforcement
Johnston,
Iowa
September
7-9, 2011
$260.00
Officer Pohl
ICAC Forensic
Ankeny,
Iowa
October
14, 2011
$65.00
Officer Pohl
ICAC Versatile
Preservation and
Examination
Ankeny,
Iowa
September
12-16,
2011
$480.00
Lieutenant Payne
FBI National Academy
Quantico,
Virginia
October 1-
December
16, 2011
$3,145.50
Officer Frein & Sadd
Criminal Street Gang
Identification &
Interdiction
Johnston,
Iowa
September
14-16,
2011
$260.00
Sergeant Richter
Firearms Instructor
Recertification Course
Johnston,
Iowa
September
21, 2011
$256.93
Craig Clark, Building
Official/Maintenance
Administrator
ICC Annual
Conference and Final
Action Hearings
Phoenix,
Arizona
October
29-
November
7, 2011
$2,715.00
Greg Ahlhelm, Plans Examiner
Plan Review Institute
Myrtle
Beach, South
Carolina
November
11-21,
2011
$1,970.00
T
10.
11.
12.
Matt Chesmore,
Rehabilitation/Relocation
Specialist
Housing Quality
Standards training and
certification
Manhattan,
Kansas
September
6-9, 2011
$1,285.00
Sergeant Rasmussen
Less Lethal Instructor
Course
Elk River,
Minnesota
September
11-15,
2011
$1,948.00
Investigator Galbraith
Narcoterrorism &
Islamic Terrorist
Threat
Johnston,
Iowa
*Amended
September
28-30,
2011
$155.00
13. Recommendation to accept bid from Dan Deery Motor Co of Cedar Falls, Iowa in the
amount of $44,997.00 for the Purchase of three (3) vehicles to support Task Force
Operations —Submitted by Mark Rice, Public Works Director.
14. Approval of request to dispose of 50 stoves from Ridgeway Towers apartments —
Submitted by Ethel Washington, Housing Authority Director.
15. Authorization to seek sealed bids for FY 2012 installation and purchase of police vehicle
equipment needs —Submitted by Daniel Trelka, Director of Safety Services.
16.
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst.
Expenditure
Clerk/Finance
$30,782.70
Pay for annual membership dues for INRCOG
Clerk/Finance
$37,604.00
Pay for annual software maintenance fees for the New
World financial, payroll and community development
software
Cultural & Arts
$1,250.00
Pay for printing services from Woolverton Printing of
Cedar Falls, Iowa
Cultural & Arts
$1,250.00
Pay for printing services from Woolverton Printing of
Cedar Falls, Iowa
Engineering
$1,275.00
Pay for 2011 Annual NPDES permit fee for facility
#079001
Fire Rescue
$9,295.60 +
$150.00
Purchase two (2) Ferno ambulance cots
Information Services
$1,778.65
Purchase Quantum LTO-4 Tape Drive
Leisure Services
$14,361.00
Purchase shade structures for Byrnes Park Pool
Leisure Services
$21,844.44
Purchase one (1) Fagor Refrigeration unit and six (6)
true food services equipment units
Leisure Services
$1,900.00
Pay for labor and materials to insulate approximately
1,300 square feet at the Public Market building
Leisure Services
$8,186.00
Pay for labor of hanging and taping of drywall at
Public Market building
Leisure Services
$1,393.00 +
$187.28
Purchase replacement parts for a playground slide
Leisure Services
$3,129.00
Purchase two (2) Wave Touchless cleaning systems
Leisure Services
$2,649.00
Pay for landscaping of south side of Young Arena
Police
$1,220.39 +
$175.00
Purchase a quantity of 40mm OC and CS powder and
liquid projectiles, along with one seven round tactical
pouch
Traffic Operations
$3,982.00 +
$162.56
Purchase of 4,000 feet of IMSA Cable
Traffic Operations
$1,440.00 +
$94.65
Purchase of 900 feet of IMSA Cable
Traffic Operations
$9,909.23
Purchase twelve (12) street light poles with 8 foot arms
Waste Management
Services
$4,829.00
Purchase of gear reducer
BUDGET LINE ITEMS TO BE AMENDED
1. Approve the project budget for the Police Grant — Federal Violence Against Women in
the total amount of $35,223.00--Submitted by Daniel Trelka, Director of Safety Services.
2. Approve the project budget for the Police Grant — Black Hawk County Gaming
Association in the total amount of $30,000.00—Submitted by Daniel Trelka, Director of
Safety Services.
3. Approve the project budget for the FY 2012 Lincoln Elementary School Safe Routes to
School project in the total amount of $167,120.00—Submitted by Eric Thorson, City
Engineer.
4. Approve the project budget for the FY 2012 IDOT Vertical Infrastructure Grant in the
total amount of $103,021.00—Submitted by Bradley Hagen, Airport Director.
5. Approve the project budget for the East Donald Street Transportation Improvements
project in the total amount of $1,650,600.00—Submitted by Eric Thorson, City Engineer.
6. Authorization to increase Line Item 1573 (Safety Equip) and Line Item 3000 (Cash) in
the amount of $5,599.35—Submitted by Pat Treloar, Chief of Fire Services.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
August 15, 2011
5:00 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of August 8, 2011, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Rudy D. Jones, Community
Development Director
Housinglowa
Conference 2011
Des Moines,
Iowa
September
6-8, 2011
$620.00
Cheryl Huddleston, Human
Resources Manager
NPELRA Advanced
Costing a Labor
Contract IaPELRA
Annual Conference
West Des
Moines, Iowa
September
6-9, 2011
$485.00
James E. Walsh, Jr., City
Attorney
IMLA's Annual
Conference
Chicago,
Illinois
September
11-14,
2011
$1,930.00
Michelle Weidner, Chief
Financial Officer; Suzy Schares,
City Clerk
Iowa League of Cities
annual conference
Coralville,
Iowa
September
22, 2011
$380.00
Mayor Buck Clark
Iowa League of Cities
annual conference
Coralville,
Iowa
September
20-23,
2011
$410.16
Lieutenant Payne
FBI National Academy
Orientation
Omaha,
Nebraska
August 31,
2011
$123.00
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $346.50 for Jack
Roehr of 207 Reber Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes:
Three. Motion carried.
Moved by Hart, seconded by Schmitt that garbage and yard waste refund in the amount of
$64.80 for Barbara Kazenelson for property located at 3522 Augusta Circle —Submitted by Suzy
Schares, City Clerk, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that garbage refund in the amount of $189.00 for Ludwig
Stejskal of 1132 Longfellow Avenue —Submitted by Suzy Schares, City Clerk, be approved.
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that request to dispose of retired vehicles and equipment —
Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that request to seek bids for the Purchase of One (1)
Chipper Truck with Aerial Unit for the Parks Department —Submitted by Mark Rice, Public
Works Dire, be approved. Ayes: Three. Motion carried.
Finance Committee
August 15, 2011
Page 2
Moved by Hart, seconded by Schmitt that Recommendation to accept bid from B & B Builders
and Supply of Waterloo, Iowa in the amount of $4,188.50 for F.Y. 2012 Pavement Repair at W.
6th Street & Washington Street —Submitted by Dennis Gentz, P.E., Assistant City Engineer, be
approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that request for refund of sanitary sewer fees billed in error
in the amount of $5,725.75 to Professional Office Systems —Submitted by Dennis D. Clark,
Waterloo Water Works General Manager, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Central Garage
$3,200.00
Pay to remove and replace transmission /clutch of John
Deere tractor/mower
Fire Rescue
$6,230.00
Pay to replace tires on several front line apparatus
Leisure Services
$10,200.00
Purchase 24 picnic tables for golf courses and downtown
area
Leisure Services
$24,231.56
Purchase four (4) display cases for the Public Market
build out project, equipment only
Leisure Services
$8,325.24
Purchase two (2) Howard/McCray open merchandisers for
the Public Market build out project, equipment only
Police
$5,843.35 +
$80.85
Purchase Lafayette Instrument Polygraph Examination
system model LX4000SW with carrying case along with
full set of reference material
Police
$2,930.00
Pay for the renewal of Citrix Access Gateway licensing to
provide remote access to the computer system
Police
$4,070.78
Pay for the repair of a 2007 Chevrolet Impala four door
sedan involved in an accident
Police
$1,350.00
Purchase Dell Latitude E5520 laptop computer with
Windows 7 Professional with carrying case
Traffic Operations
$2,000.00
Purchase 78 regulated signs
Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that project budget for the Pavement Maintenance Program
FY12 IDOT grant and matching funds in the total amount of $14,285.00—Submitted by Bradley
Hagen, Airport Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Schedule AP642, dated
August 15, 2011, pp. 1-78, in the amount of $3,439,801.16, be received, placed on file and
approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Hart, seconded by Schmitt that
the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1160-
1346 11PRO ICAC
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,22CF. <%
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Copy - Department
NAME(S) AND POSITION(S):
Investigator Stacy Hesse & Officer Jeremy Pohl
DATE:
August 9, 2011
NAME OF CLASS / MEETING:
ICAC NW3C Cyber Investigation
DESTINATION: Lincoln, Nebraska
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 20, 2011
RETURN DATE:
September 22,2011
DATE(S) OF MEETING:
Sept 21-22, 2011
PURPOSE OF TRAVEL:
Sgt. Rogers is requesting to send Inv. Stacy Hesse and Officer Jeremy Pohl to an ICAC NW3C Cyber Investigation
course in Lincoln, Nebraska, September 21-22, 2011. This training is a continued necessary step in the training for both
Inv. Hesse and Officer Pohl to become ICAC Investigators. This two-day course will teach the attendees how to use
software to detect potential evidence on a suspect's computer and how to conduct a knock and talk interview of the
suspect. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city vehicle will be required to
drive top the training location.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 00.00
YES NO
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$600.00 LODGING
$296.00 MEALS
$0.00 REGISTRATION
$/00.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 996.00
TAXI
PARKING
AIRFARE
MISCITOLLS
010-11-1160-1346
BUDGET LINE ITEM: 11PRO ICAC
XX xx GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 498.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTME T HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori • i nal - Clerk/Finance
STAFF ONLY
010-11-1100-1346
�JCLO &
;(cO. U0
,,;
Copy- • • tment
NAME(S) AND POSITION(S):
Inv. Jeff Tyler & Dave McFarland
DATE:
Aug. 8,2011
NAME OF CLASS / MEETING:
Covert GPS for Law Enforcement
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
Sept. 7,2011
Return Date:
September 9, 2011
DATE(S) OF MEETING:
September 7-9, 2011
PURPOSE OF TRAVEL:
Lt McNamee is requesting authorization to send investigator's Tyler and McFarland to Covert GPS For Law Enforcement
course at the Midwest Counter drug Training Center on Sept. 7-9, 2011, in Johnston, Iowa. This three-day course will
teach the attendees how to use GPS equipment for covert operations. This class will be both a classroom and practical
class that will teach the officers how to use the GPS and its software in investigations. It will also cover legal issues and
case law about these types of investigations. The cost of registration and lodging is free. The only cost would be for meals
and a city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 0.00 LODGING
$210.00 MEALS
$0.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 260.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 130.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPAR F V LENT ' EAD MAYOR
DATE
DATE
FINANCE DEPT.
TRAVEL REQUEST
CITY OF WATERLOO
LINE ITEM USED
FY 2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1160-
1346 11PRO ICAC
M, °DO
%pU ' 5 -a) - 2e
Copy - Department
NAME(S) AND POSITION(S):
Officer Jeremy Pohl
DATE:
October 14, 2011
NAME OF CLASS / MEETING:
ICAC Forensic Acquisition of Media
DESTINATION: Ankeny, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 14, 2011
RETURN DATE:
October 14,2011
DATE(S) OF MEETING:
October 14, 2011
PURPOSE OF TRAVEL:
Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Forensic Acquisition of Media course in Ankeny, IA.,
Oct. 14, 2011. This training is a continued necessary step in the training for Officer Pohl to become a Forensic Computer
Examiner. This one day course will teach the attendees how to maintain and preserve the integrity of the original data
located with the digital recovery system Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A
city vehicle will be required to drive top the training location.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 00.00
YES NO
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$0.00 LODGING
15.00 MEALS
$0.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 65.00
TAXI
PARKING
AIRFARE
MISCITOLLS
010-11-1160-1346
BUDGET LINE ITEM: 11PRO ICAC
XX xx GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 65.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1160-
1346 11PRO ICAC
/0, Cruu. e/v
6? Ise. 4-= 7
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922) g-/v- 2 /
Copy - Department
NAME(S) AND POSITION(S):
Officer Jeremy Pohl
DATE:
August 9, 2011
NAME OF CLASS / MEETING:
ICAC Versatile Preservation and Examination Responder
DESTINATION: Ankeny, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 12, 2011
RETURN DATE:
September 16,2011
DATE(S) OF MEETING:
Sept 12-16, 2011
PURPOSE OF TRAVEL:
Sgt. Rogers is requesting to send Officer Jeremy Pohl to an ICAC Versatile Preservation and Examination responder
course in Ankeny, IA., Sept. 12-16, 2011. This training is the second step in the necessary training for Officer Pohl to
become a Forensic Computer Examiner. It is a hands on course, which will teach him to use the EnCase software to
perform windows investigations. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel. A city
vehicle will be required to drive top the training location.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $ 00.00
METHOD OF TRAVEL:
xx
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$250.00 LODGING
155.00 MEALS
$0.00 REGISTRATION
$75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 480.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
010-11-1160-1346
BUDGET LINE ITEM: 11PRO ICAC
XX xx GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ 480.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT EAD MAYOR
j- l 1?-1. A.
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
FY _2012_ BUDGETED foi}o-/Jl.'
EXPENDED YTD 706%3. /
THIS REQUEST 3 / '5. 5C
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
�.gi o9
7Pc,- �miltl
Copy - Department
NAME(S) AND POSITION(S):
Lieutenant Corbin Payne
DATE:
August 15,2011
NAME OF CLASS / MEETING:
FBI National Academy
DESTINATION: Quantico, Virginia
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 1,2011
Return Date:
December 17, 2011
DATE(S) OF MEETING:
October 2- December 16, 2011
PURPOSE OF TRAVEL:
Captain Leibold is requesting authorization to send Lieutenant Corbin Payne to the FBI National Academy on October 2-
December 16, 2011, in Quantico, Virginia. This Three month intensive training opportunity is offered worldwide to a select
few law enforcement officers. The Academy will cover the cost of tuition, meals, lodging and travel while attending the
academy. The curriculum focuses on leadership and management. All courses are structured toward the law
enforcement profession. This is a vital and unique training opportunity that will benefit both Lt. Payne and the city of
Waterloo. The city will provide airfare for a return visit. A city vehicle will be needed for travel to the training facility. The
city will be reimbursed from the FBI for the travel to and from the training
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
PRIVATE VEHICLE
XX AIRFARE DEPARTING FROM: Washington D.C. to Waterloo
ESTIMATE OF COST:
$300.00 LODGING 650.50
$180.00 MEALS 50.00
$215.00 REGISTRATION 1200.00
$500.00 MILEAGE/FUEL 50.00
TOTAL FOR ALL: $ 3145.50
UNIFORMS/
Equipment
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
YES
YES
GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 3145.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
FY _2012_ BUDGETED �`%G�UI? 0 63
EXPENDED YTD Ic (l 3' f
THIS REQUESTED. c0
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
yfw.616. l
2'%'1cJ S-/G,-;mil//
Co! b •. ment
NAME(S) AND POSITION(S):
Officer Thomas Frein & Nicholas Sadd
DATE:
August 8,2011
NAME OF CLASS / MEETING:
Criminal Street Gang Identification & Interdiction
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 14, 2011
Return Date:
September 16, 2011
DATE(S) OF MEETING:
September 14-16,2011
PURPOSE OF TRAVEL:
Lt Frana is requesting authorization to send Officer's Frein and Sadd to the Criminal Street Gang Identification &
Interdiction course at the MCTC at Camp Dodge on September 14-16,2011,in Johnston, Iowa. These Officers are
assigned to the Patrol division second watch and come in contact with violent gang members on a daily basis. Many of
these individuals are carrying weapons and committing serious crimes. This course will cover topics related to current
trends for gangs and the history of gangs. The Officers will learn how to identify gang members and the effects it has on
its communities. The Midwest Counter drug Training Center puts on this class and there is no cost for registration or
housing. The only cost would be meals and a city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 0.00 LODGING
$210.00 MEALS
$0.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 260.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
YES
YES
x GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 130.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
1 APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
57-
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
7.3a3,41
(43
1i�w �6"llc-'i/
Copy - Department
NAME(S) AND POSITION(S):
Sergeant Kye Richter
DATE:
August 16,2011
NAME OF CLASS I MEETING:
Firearms Instructor Recertification Course
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 21, 2011
Return Date:
September 21, 2011
DATE(S) OF MEETING:
September 21, 2011
PURPOSE OF TRAVEL:
Lt Krogh is requesting authorization to send Sgt. Kye Richter to the Firearms Instructor Recertification course at the Iowa
Law Enforcement Academy on Sept 21, 2011, in Johnston, Iowa. Sergeant Richter is a Firearms Instructor for the police
department and instructs all Waterloo Police Officers in the use and maintenance of our duty weapons. He is certified
through the Iowa Law Enforcement Academy as a Firearms Instructor and must attend a 1-day class to maintain this
certification for the next three years. The cost of registration is $200.00 and would require lunch at the academy. A city
vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 0.00 LODGING
$6.93 MEALS
$200.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 256.93
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 256.93 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
2- l -?���
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY,i! 2--BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
G1&> 22 ari.)i) / t'
�7/ 6- Jv
3(130, /0
7/2r. 5� 26i i /
Co. - be. • tment
NAME(S) AND POSITION(S):
Craig Clark Building Official
DATE:
8-22-2011
NAME OF CLASS / MEETING:
ICC Annual Conference and Final Action Hearings
DESTINATION: Phoenix AZ
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
10-29-11
RETURN DATE:
11-7-11
DATE(S) OF MEETING:
10/29— 11/7
PURPOSE OF TRAVEL:
Attend annual building codes conference and code hearings to gain updates, education and insights into enforcement and
construction related changes, technology, and best practices. CEU units for education classes count toward required
CEUs for certifications.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
390.00 AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
1500.00 LODGING TAXI
230.00 MEALS PARKING
550.00 REGISTRATION 390.00 AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 2715.00
BUDGET LINE ITEM: 010-22-5100-1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 2715.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OE,WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY,?O/ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Orioinal - Clerk/Finance
STAFF ONLY
)/c' .R,7 6106 i3 �
/&k.C%O
:& �r0
/gi70. o�
fo
1� /7-)0/
Copy - Department
NAME(S) AND POSITION(S):
Greg Ahlhelm, Plans Examiner
DATE:
8-16-11
NAME OF CLASS / MEETING:
Plan Review Institute
DESTINATION Myrtle Beach, SC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
11-11-11
RETURN DATE:
11-21-11
DATE(S) OF MEETING:
11-14-11 thru 11-18-11
PURPOSE OF TRAVEL/TRAINING
Training for nonstructural plan review, structural plan review and performing residential plan review.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$700.00 LODGING
$190.00 MEALS
$780.00 REGISTRATION
$300.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,970.00
TAXI
PARKING
AIRFARE
MISC!TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 1,970.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT-FEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
Pa/APa/A BUDGETED /G;OGi 2 4'
EXPENDED YTD 13
THIS REQUEST /, g6""
LEFT AFTER THIS
REQUEST "%%
DATE
Original - Clerk/Finance
co
S'/5"i'O//
tment
NAME(S) AND POSITION(S):
Matt Chesmore
Rehabilitation/Relocation Specialist
DATE:
August 16, 2011
NAME OF CLASS / MEETING:
HQS Training and Certification
DESTINATION: Manhattan, Kansas
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 6, 2011
RETURN DATE:
September 9, 2011
DATE(S) OF MEETING:
September 7-9, 2011
PURPOSE OF TRAVEL:
Attend Housing Quality Standards (HQS) Training and Certification Course.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ -O-
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
405.00 LODGING TAXI
170.00 MEALS PARKING
610.00 REGISTRATION AIRFARE
100.00 MILEAGE/FUEL MSC/TOLLS
TOTAL FOR ALL: $ 1,285.00
224 32 5850 1346
BUDGET LINE ITEM: BG2IA ADMN
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 1,285.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLO
I APPROVE THIS TRAVEL REQUEST
Rudy D. Jones, Community Devel ment Director
DEPARTMENT HEAD MAYOR
August 16, 2011
DATE
DATE
ared GoodiesTorms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
FY _2012 BUDGETED > ft; •;:
EXPENDED YTD ) C J
THIS REQUEST
LEFT AFTER THIS
REQUEST v"d/ // G
DATE ;'':. -/ 1 - � l
Original - Clerk/Finance 'Cod - be• • Rent
NAME(S) AND POSITION(S):
Sergeant Mike Rasmussen
DATE:
August 17,2011
NAME OF CLASS 1 MEETING:
Less Lethal Instructor Course
DESTINATION: Elk River, Minnesota
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 11,2011
Return Date:
September 15,2011
DATE(S) OF MEETING:
Sept. 12-15,2011
PURPOSE OF TRAVEL:
Lt Cirksena is requesting authorization to send Sergeant Rasmussen to the Less -Lethal instructor course on September
12-15, 2011, in Elk River, Minnesota. Sergeant Rasmussen is a member of the Waterloo Police Department Tactical Unit.
As a member of the tactical unit he responsible for responding to high risk dangerous weapons calls. This class will
instruct the students on the use of OC Aerosols, specialty chemical munitions and distraction devices that our tactical unit
uses. This course will then allow Sergeant Rasmussen to instruct the tactical team members in the use of these weapons.
A city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 750.00 LODGING TAXI
$203.00 MEALS PARKING
$895.00 REGISTRATION AIRFARE
$100.00 MILEAGE/FUEL MSC/TOLLS
TOTAL FOR ALL: $ 1948.00
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1948.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE DATE
FINANCE DEPT. STAFF ONLY
!RAVEL REQUEST
CITY OF WATERLOO
LINE ITEM USED
FY _2012_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
010-11-1100-1346
;(a74 7/
/5S;0U
DATE -7276,..' S"3,
Original- Clerk/Finance Co. - be.. ment
NAME(S) AND POSITION(S):
Inv. Adam Galbraith
DATE:
July 20,2011
NAME OF CLASS / MEETING:
Narcoterrorism & Islamic Terrorist Threat
DESTINATION: Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
Aug 16, 2011
Sit(
Retum Date:
,2011
DATE(S) OF MEETING:
P a.g-- 39/?oi I
PURPOSE OF TRAVEL:
Lt Cirksena is requesting authorization to send Investigator Galbraith to the Narcoterrorism & Islamic Terrorist Threat
course at the Midwest Counterdrug Training Center on Aug 15-17, 2010, in Johnston, Iowa. This school is a free school
hosted by the MCTC at Camp Dodge in Johnston. It exposes and illustrates the nexus between foreign terrorist and the
drug trade. The participants will learn how to identify fraudulent documents, money laundering schemes and other
investigative toots used to identify terrorist and their drug trade. Inv. Galbraith is assigned to the Tr! -County Drug Task
Force and would benefit from the knowledge he would gain. The cost of registration is $130.00 and hotel stay is paid by
the MCTC. The city would be responsible for meals and a city vehicle will be needed for travel to the training facility.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 0.00 LODGING
$105.00 MEALS
$0.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 155.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 155.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPART�EAD MAY
I APPROVE THIS TRAVEL REQUEST
g(sio«
DATE DATE
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: August 22, 2011
Prepared: August 11, 2011
Dept. Head Signature:--
# of Attachments:
SUBJECT: Purchase of three (3) vehicles to support Task Force Operations
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action: NA
Summary Statement: This purchase is to support Task Force Operations
Expenditure Required: $44,997
Source of Funds: Task Force
Policy Issue: NA
Alternative: NA
Background Information: The request for authorization to purchase three (3) late model non-
descript vehicles for use by the Task Force, NTE $45,000 was approved by Finance Committee
on May 2, 2011. Vehicles packages considered include:
Dan Deery Motor Co
Cedar Falls, IA
2009 Chrysler Van
2009 Dodge Journey
2008 Jeep
$14,999
$14,499 ($44,997)
$15,499
C & S Car Company
2010 Hyundai Sonata
$14,900
Waterloo, IA
2008 Hyundai SanteFe
$15,900 ($45,000)
2008 Dodge Caravan
$14,200
Rydell Chevrolet
2008 Chevrolet Uplander
$14,500
Waterloo, IA
2008 Chevrolet Trailblazer
$15,500 ($45,000)
2010 Chevrolet Impala
$15,000
It is the PD recommendation that the vehicle package bid presented by Dan Deery Motor
Company in the amount of $44,997 be accepted.
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: Meeting Date
Prepared: 8/12/2011
Dept. Head Signature: ETHEL WASHINGTON
# of Attachments:
SUBJECT: SALE OF 50 STOVES
Submitted by: ETHEL WASHINGTON
Recommended City Council Action:
Approval to advertise 50 stoves for sale (46_ 24" and 4_ 20").
Summary Statement: Need to dispose of 50 old stoves prior to the delivery of
new stoves.
Expenditure Required
Source of Funds
Policy Issue
Alternative
Background Information: Waterloo Housing has the authority to purchase 50
stoves for the Ridgeway Towers apartment. Need to dispose of old stoves prior
to the delivery of the new stoves.
CITY OF WATERLOO
Committee Communication
Finance and Public Safety Committee Meeting: August 22. 2011
Prepared: August 10, 2011
Dept. Head Signature: Director Dan Trelka
# of Attachments: None
SUBJECT:
Submitted by:
Permission to seek sealed bids for the Police Departments FY 12 police
vehicle equipment installation and equipment needs.
Safety Services Director Dan Trelka
Recommended City Council Action: Authorization to seek sealed bids for our
FY 12 for installation and purchase of police vehicle equipment needs.
Summary Statement: Installation and Equipment are bid out on an annual basis.
Expenditure Required: Our FY 12 budget.
Source of Funds: General Funds
Policy Issue: None
Alternative None, required for the police department vehicle equipment.
Background Information: None
City Clerk Use Only
Finance Committee
Approval Date O/9--47/7 (/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Clerk/Finance Department to expend
$ 0.00 to pay for or purchase
purchase or expenditure submitted by the
$ 30,782.70 plus est. shipping costs of
Annual membership dues for INRCOG
This purchase or expenditure is being made because:
INRCOG provides assistance to cities with transportation, housing, planning,
economic/community development, safety, transit, hazard mitigation needs.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
Annual dues
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund ri Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-5710-1393 (Contributions & Subsidies)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
30-7
_3076
Yl7-// %"k 2',6(-- O,(c �'l?'dcl/
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
INRCOG
Iowa Northland
Regional Council
Of Governments
Sold To: Waterloo City Hall
715 Mulberry Street
Waterloo, IA 50703
Iowa Northland Regional Council ofGovts
229 E Park Ave
Waterloo, IA50703
Phone: 319 235-0311
Fax: 319 235-2891
Page:
Invoice Number:
Invoice Date:
Due Date:
Customer ID:
1
14957
07/18/11
09/01/11
WATERLOO
Item Code
Description
250 Membership Dues FY'12
Please remit to:
INRCOG
229 E Park Ave
Waterloo, IA 50703
Quantity
1.00
Unit Price
30,782.70
Item Total:
PLEASE PAY THIS AMOUNT:
Extended Amount
30,782.70
30,782.70
30,782.70
City Clerk Use Only
Finance Committee Approval Date 0/971�]2sf V
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk/Finance Department to expend
$ 37,604.00 plus est. shipping costs of $ to pay for or purchase
annual software maintenance fees for the New World financial, payroll and community
development software
This purchase or expenditure is being made because:
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
N/A
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010 03 8400 1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 40,000.00
$ 40,000.00
Respectfully submitted,
1/.(44(1'111l�<�YE�t % U'i5/f
(Signature Dept. Head or Designee) Date ( nature Finance Dept. Review) Date
K:\shared goodies\forms\New World Annual Software Mtce.xls (Mar 2010)
Alk
City Clerk Use Only
Finance Committe
Approval Date 'l'-2 (dO
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural & Arts Department to expend
$ 1250 or Tess plus est. shipping costs of $ n/a to pay for or purchase
Printing services from Woolverton Printing (Cedar Falls, IA)
This purchase or expenditure is being made because:
Promotional Invitation Printing for the Master Artists of the Bahamas
Symposium & Exhibition
Vendor selected for this purchase: Woolverton Printing (Cedar Falls, IA)
0 Bids or written quotes were taken on this purchase, as follows:
$1149.00 - Woolverton Printing (Cedar Falls, IA)
$1337.00 - Pioneer Graphics (Waterloo, IA)
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
❑ Bonds i l Federalother grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
010 - 26 - 4250 - 1353 - Printing
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Resr ,/ subs fitted,
(Signa rre Dept. o(Designee)
(Project Code)
$ 2,000.00 V
$ 2,000.00 r/
li°11
I
Date (15 griature Finance Dept. Review)
s-) a)/1
Date
K:\shared goodies\forms\Bahamas-Printing Expenditure Authorization.xls (Mar 2010)
Woolverton
6714 Chancellor Dr
Cedar Falls, IA 50613-6964
Phone (319) 277-2616
Fax (319) 277-8136
www.woolverton.com
To:
Quotation
4361
Waterloo Center for the Arts Date 08/12/2011
226 Commercial St Salesperson Jeff Miller
Waterloo, IA 50701 Estimator Reed Brenden
ATTN: Chawne Paige
Phone (319) 291-4490
Email chawne.paige@waterloo-ia.org
Dear Chawne Paige
We wish to thank you for the opportunity to submit our quotation for this work. If our proposal is accepted you will receive the
highest quality workmanship and a prompt delivery. Quotation subject to revision after sixty days or with any changes from
below specifications. Paper is subject to price and availability at time and commencement of work. Please feel free to call with
any additional questions or changes.
Below Is Your Detailed Production Specifications for this Request
Description Bahama Symposium Mailer (100# Gloss Text)
Size 22 x 5
bleeds
Paper 100.0lb House (Flo) Gloss Text
Ink 4/4 Process
Finishing Trim, fold to 7 1/2 x 5 and tab (2)
Proofs Hi & Lo Res Proofs
Prices
Quantity Prices
6,000 $1,149.00
6,500 $1,215.00
The above pricing is based on output ready files. Any additional editing needed to process supplied files will bill at $75.00 per
hour. Over -runs or under -runs are not to exceed 10% or the quantity ordered. Prices do not include sales tax or postage.
Upon acceptance please indicate the quantity required
Page 1 of 5
CHAWNE PAIGE
From: Jim Miller [jmiller@thepioneergroup.com]
Sent: Thursday, August 11, 2011 1:44 PM
To: CHAWNE PAIGE
Subject: RE: pocket folder and ftp site news
Here is pricing
ISSUE#54976
5x22 and score/trifold to 5x7.5 on 100# gloss TEXT (I think you wanted text weight?)
6,000 - $969.00 +3 tv`6 -c'u = 3-5 7- aC
6,500-$997.00 f 3c<•oc> I3(L.gj.°c)
3 tabs, inkjet sort and mail at Waterloo post office
5,500 - $368.00
Postage is additional. Let me know right away if I can schedule this. If so, we that the high res file you
sent before?
Thanks Chawne.
Jim
From: CHAWNE PAIGE [maiito:CHAWNE.PAIGE@WATERLOO-IA.ORG]
Sent: Thursday, August 11, 2011 1:37 PM
To: Jim Miller
Subject: RE: pocket folder and ftp site news
Hey Jim,
The 23rd should be fine, and yes there should be enough place for the inkjeting.
Much thanks.
Chawne.
From: Jim Miller [mailto:jmiller@thepioneergroup.com]
Sent: Thursday, August 11, 2011 1:29 PM
To: CHAWNE PAIGE
Subject: RE: pocket folder and ftp site news
Thanks for the updates Chawne.
I will get pricing to you shortly. Can we drop this one around the 23rd or 24th of August?
Did you leave approx. 4"wide for the white inkjet area? it looks like maybe it is closer to 5" wide which is
fine.
I will get right back to you.
Jim
From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE@WATERLOO-IA.ORG]
Sent: Thursday, August 11, 2011 12:03 PM
To: Jim Miller
Subject: RE: pocket folder and ftp site news
Jim,
Ooo that darn - folder, seems like everyday I have that file open to work on, and something comes up. I
am so sorry for the delay. It is still coming for sure. As for the a username and password. hum...
8/12/2011
City Clerk Use Only
Finance Committ
Approval Date 6
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural & Arts Department to expend
$ 1250 or less plus est. shipping costs of $ n/a to pay for or purchase
Printing services from Woolverton Printing (Cedar Falls, IA)
This purchase or expenditure is being made because:
Promotional Invitation Printing for the Master Artists of the Bahamas
Symposium & Exhibition
Vendor selected for this purchase: Woolverton Printing (Cedar Falls, IA)
E Bids or written quotes were taken on this purchase, as follows:
$1149.00 - Woolverton Printing (Cedar Falls, IA)
$1337.00 - Pioneer Graphics (Waterloo, IA)
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund � Road Use Tax n Sewer n Sanitation
❑ Bonds 0 Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item
i lA"aki lkscvefbinet y line-item;
donf ha+'e o- prvdec.t ukie
(Fund - Department - Activity - Account Number) J (Project Code)
in which the budgeted amount is
and the current available balance is
Resptfully submitted, (�
(Signatu ept. Hear Designee)
$ 2,000.00 '/-
$ 2,000.00
7G1i eb,. LZL ; :��tik Lf ? SS—/5 a//
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Bahamas-Printing Expenditure Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee(
Approval Date Ta I12(i 4
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,275.00 plus est. shipping costs of $ 0.00 to pay for or purchase
2011 Annual NPDES (National Pollutant Discharge Elimination Systems) permit fee
for facility #079001
This purchase or expenditure is being made because:
This fee was adoped into law by the la Legistature during their 2006 session and is
referenced in la Administrative Code 567-64.16(455B). This is for Storm Water Quality.
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
NA
❑ Bids or quotes were not taken on this purchase because:
This is a required permit.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
521-07-7830-1391 NA
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 6,100.00
$ 6,100.00 i/
/
? // %l /y/� �,�� 1 Lam- %rC�Z%�t,�2 l/1/
ignature apt. Head or Designee) ate '(Signature Finance Dept. Review) Date
K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend
$ 9,295.60 plus est. shipping costs of $ 150.00 to pay for or puchase
(2) Ferno ambulance cots.
This purchase or expenditure is being made because:
the current cots are from 1999. Many of the replacement parts for these cots are
discontinued. We use 650 lb rated cots on our ambulances and these older cots
are only rated for 500 lbs. This is a safety issue for our patients and our paramedics.
n Bids or written quotes were taken on this purchase, as follows:
Attached are quotes from two cot vendors. We are using the lowerst bid.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
This expenditure is to be coded to the following budget line -item:
409-12-1410-2117 - 410-12-1410-2117 Ambulance Replacement
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 185,000.00 4,000.00
and th urrent available balance is
Respec
(Signature Dept. Head .r Designee)
$ 8,955.36 ✓ 3,509.76
Date (Signature Finance Dept. Review) Date
userslshared goodies \forms\ File] (April 2003)
OFERNO Quotation
When it's Critical
Ref #
Billing Address: Shipping Address:
Waterloo Fire Department Waterloo Fire Department
425 East 3rd St 425 East 3rd St
Waterloo, IA 50703 Waterloo, IA 50703
US US
Attn: Barb McBride
Quote # 00006435
Date Quoted: 8/3/2011
Femo Customer Service:
70 Weil Way
Wilmington, OH 45177
Phone: 877-733-0911
Fax 888-388-1349
W W W.Femo.com
info@Femo.com
Representative: Mike Campione Email:mcampione@ferno.com Phone: (773)450-7999
Terms Valid FOB Deposit Required Ship Via AccountlD
Net 30 30 Days Origin 0.00 Please Select 66115800
Qty SKU Item
2 0015747
2 0087172
2 0821996
2 0821946
93-H PROFIexxTM "Rescue Red". Articulating Operator Frame,
Universal Side Arms, Mattress and Restraints.
513-13 Mounted IV Pole: PROFIexxTM 93-H Cot
PROFIexxTM SofNet Drop Frame Storage — Black
PROFIex eN 93-H Safety Bail/Bar Assembly
Preferred Extended
Cost. Price Price
4,196.00 8,392.00
225.60 451.20
66.40 132.80
159.80 319.60
Approval: Subtotal 9,295.60
Printed Name Signature Sales Tax .00
Credit Card: Secure Code: Exp: Ship Quote:Vitran 130.00
Comments: Shipping is included in quote. Total 9,425.60
Order subject to approval by Femo. Taxes sdi be invoiced as a separate item Men applicable. Credit cannot be allpved on realms of apeoiM or muffled items. Prices and apecfiuGone are subject to change wthsut notice.
Striker
3800 East Centre Avenue
Portage, full 49002
T: 800-669-4968
PLEASE REMIT PAYMENT TO:
Stryker Sales Corporation
PO Box 93308
Chicago, IL 60673
Michael Gonzales
E: mk haeI.gonzalesestryker com
P: 800-669-4968
F: 918-512-4
stryker®
EMS EquIrment
Date : 06/03/2011 Customer Number. 1066924 Spec Number. 29300
Billing Address:
Name: WATERLOO FIRE AND
Address: 425 E. 3RD STREET
WATERLOO, IA 50703
Contact Greg Stewart
Phone #: 319-291-4460Contact
Email: wfrrescuemedic@gmail.com
319-2914279c@gmail.com
Shipping Address:
Name: WATERLOO FIRE AND RESCUE
Address: 425 E. 3RD STREET
WATERLOO, IA 50703
Contact Greg Stewart
Phone #: 319-291-4460
Email: wfrrescuemedic@gmail.com
Fax: 319-291-4279
EndUeerAddress: (If Different)
Name:
Address:
Phone #.
Email:
Fax
Qty
Item No#
Name
Price
Extended Price
2
2
6085000000(M)
PERFORMANCE PRO AMBULANCE COT
$5,078.75
$10,157.50
2
6082501010
SINGLE WHEEL LOCK OPTION
$0.00
$0.00
2
6085033000
PR COT RETAINING POST
$0.00
$0.00
2
7777881660
1 YR PARTS, LABOR, & TRAVEL
$0.00
$0.00
2
6085027000
RETRACTABLE HEAD SECTION
$0.00
$0.00
2
6085029000
LEFT HAND RELEASE HANDLE
$0.00
$0.00
6090041010
BOLSTER MATTRESS
2
$0.00
$0.00
6085044000
DVD, IN-SERVICE
2
$0.00
$0.00
2
6085042000
DOMESTIC MANUAL OPTION
$0.00
$0.00
6085031000
TREND OPTION
2
$0.00
$0.00
6060036077
SAFETY HOOK, SHORT
2
6500215600
$0.00
$0.00
2
3 STAGE IV POLE PR OPTION
$266.05
$532.10
6085035000
HEAD END STORAGE FLAT
$106 25
$212.50
Subtotal
$5,451.05
$10,902.10
Shipping cost
$0.00
An applicable Safes Tax will be calculated at time of invoicing
Total
$10,902.10
Page 1 of 2
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee aproval required?
YES NO V
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2012 submitted by the Fire Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
409 12 1400 2128
Breathing App
944.36
409 12 1410 2117
Ambulance
944.36
410 12 1400 2128
Breathing App
4,000.00
410 12 1410 2117
Ambulance
4,000.00
TOTAL
$4,944.36
This amendment is being requested because:
Move breathing apparatus bonds to ambulance bond balance to purchase cots.
TOTAL
$4,944.36
Prior Committee Actions (Dates):
ir
(Signatu Dep Head or Designee)
Date (Signature Finance Dept Review)
Date
Date Posted (Finance Dept)
Kluserslshared goodiestformslBudget Amendment Request Formads (Apr 2003)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Info. Services Department to expend
$ 1,778.65 plus est. shipping costs of $ 0.00 to pay for or purchase
Quantum LTO-4 Tape Drive
City Clerk Use Only
Finance Committee
Approval Date v .24.21) 4
This purchase or expenditure is being made because:
Larger data backup capacity is needed.
Vendor selected for this purchase: PC Nation
Qx Bids or written quotes were taken on this purchase, as follows:
CDW - $1874.99
CompSource - $1835.00
PC Nation - $1778.65
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax 0 Sewer El Sanitation
QX Bonds FederaVother grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
410-01-8225-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ectfully su itt
Zt.
(Project Code)
$ 68,000.00 `"
$ 3,029.17 ✓
gnature Dep d or Designee) Date (Signture Finance Dept. Review) '5-1Date
Kr\shared goodies\forms\8-11 (Mar 2010)
CDW CDWG CDW Canada 800.800.4236
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All Categories > pate Storage Products > Tape Dnves > Quantum LTO4 HH - tape dove - LTO Lithium - SCSI
Quantum LTO-4 HH - tape drive - LTO Ultrium - SCSI
Mfg. Part TC-L43CX-EY-B I CDW Part 2033392 I UNSPSC: 43201807
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Quantum
4 HH - Tape drive - LTO Lithium ( 800 GB / 1.6 TB ) x 1 - Ultrium 4 - max drives: 2 - SCSI r Log On to Email this Page or
Add to Favorites.
LVD - rack -mountable - 1 U
Qty
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Product Overview Technical Specs
$1,874.99 Advertised Price
!_ease Option ($61.11 /month)
Availability: 4-6 business daxs
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Quantum LTO-4 HH - tape drive - LTO
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Quantum LTO-5 HH SAS HBA Bundle Quantum LTO-3 HH - tape drive - LTO Quantum LTO 4 Tape Media Cartridge
• tape drive - LTO Ultrium - SAS-2 - BOOGB/1.6TB Single Pack
Only
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Ultrium - SCSI
Only Only
$1,459_99 $33.99
Main Features
4 HH
Tape drive
LTO Ultrium ( 800 GB/ 1.6 TB ) x 1
Ultium 4
max drives: 2
SCSI LVD
rack -mountable
1U
Quantum's LTO-4 HH SCSI tape drive is a half -height tape dove that offers high capacity, 1.6TB (2:1 compressed) and performance,
576GB0v (2:1 compressed), all in a space saving and energy efficient ha64eight format Quantum's LTO4HH SCSI tape drive also
provides native AES 256-bit hardware data encryption, providrng easy -to -enable security to protect the most sensitive data and
unauthorized access of tape cartridges. By using LTO4 encryption, not only is data filly capable of being compressed thereforprevent
maximizing capacity, encrypted backups are completed without a loss in performance.
Quantum's LTO4 HH tape drives protect your investment by providing backward read and write compatibility with LT0-3 media and
badreard read compatibility with LTO-2 media. Wah ultimate reliability and ease of use in mind even at a 100% duty cycle, Quantum's
rugged design builds on superior LTO technology and adds advanced features to create a new level of data protection. Quantum's LTO
41-IH SCSI tape drives employ dynamic data rate matching to adjust to the speed of the host, reducing wear and tear on both drive and
media and increasing performance, even on Mower hosts. The drive also features an ultra -doable soft -load feature that automatically
positions the data cartridge, and the highly reliable leader -capture mechanism virtually eliminates lost leaders, increasing the success
of you backup and restore operations.
a Technical Specifications
Specifications are provided by the manufacturer. Refer to the manufacturer for an explanation of the prim speed and other ratings.
Header
Compatibility: Mac, PC, Una
Manufacturer. Quantum
Model: LTO4 HH
Packaged Quantity: 1
Product Line: Quantum
Interface Provided
Connector Type: 68 pin HD D-Sub (HD-68)
Interface (Storage): Uttra320 SCSI
SCSI Signaling Type: LVD
Storage Removable
Average Seek Access Time: 70 sec
Buffer Size: 128 MB
Compressed Capacity: 1.6 TB
Data Transfer Rate: 80 MBps
Data Transfer Rate (Compressed): 160 MBps
Data Transfer Rate (Compressed) 576
(GBph):
Data Transfer Rate (GBph): 288
Installed Qty: 1
Interface Type:
Media Included Qty:
Media Type:
Native Capacity:
Recording Standard:
Recording Standard (for SD):
SCSI Signaling Type:
Supported Tape Cartridges (Read
and Write):
Type:
Storage
Enclosure Type:
Type:
Miscellaneous
Color.
Compliant Standards:
Height (Rack Units):
Included Tape Drive Accessories:
MTBF:
Rack Mounting Kit
Bay Required
Type:
Cabinet
Chassis Built-in Devices:
Cable
Connectivity Details Length:
Connectivity Details Type:
Connectivity Details Type:
Environmental Parameters
Humidity Range Operating:
Max Operating Temperature:
Min Operating Temperature:
Sound Emission:
Power Device
Frequency Required:
Nominal Voltage:
Power Consumption Operational:
Type:
Service
Support Details Full Contract Period
Support Details Location:
Support Details Service Included:
Support Details Type:
Service a Support Details
Response Time:
Slot Provided
Type:
Software
Type:
Storage Controller
Type:
System Requirements
Min Operating System:
Service & Support
Type:
Cabinet (Chassis)
Supported Devices Modules Qty:
Cables (Details)
Included Qty:
I-) collapse Technical Specifications
SCSI
1
LTO Ultrium
800 GB
Uttnum 3, Ultrium 4
LTO Lithium 4
Low Voltage Differential (LVD)
Ultrium 3 , Ultrium 4
LTO Lithium
Rack -mountable
Tape drive
Black
ASINZS 3548 , BSMI , BSMI CNS 14336 , CB CE CISPR 22 CISPR 24 , CSA , CSA C22.2 No. 60950.1 . EMC , EN 60950-1 , EN55022 ,
EN55024 , FCC CFR47 Part 15 B , ICES-003 , IEC 60950-1 , MIC , SII , UL , UL 60950-1 , VCCI
1
Cleaning cartridge
250,000 hour(s)
Included
None
LED panel
8ft
SCSI cable
SCSI terminator
20 - 80%
104'F
50 °F
52 DSA
50/60 Hz
AC 120I230 V
20 Watt
Power supply
3 years
Shipment
Parts
Limited warranty
2 business days
None
Drivers & Utilities , Symantec Backup Exec Quic kStart
None
Apple MacOS , Linux , Microsoft Windows 2000 , Microsoft Wndows Server 2003 , Microsoft V4ndows Vista , Microsoft Windows XP , UNIX
3 years warranty
2
1
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Quantum TC-L43CX-EY-B LTO Ultrium 4 Tape Drive - 800
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Quantum TC-L43CX-EY-B LTO Nnrium 4 Tape Drive - 800 GB (Nadve)/1.60 TB (Compressed) - SCSI - 5,25" Width - 1121i Height
Manufacturer PM Number. TC-1.43CX-EY)11
"eY No returns allowed on this item, exchange only. elf
General Information:
Quantum's LTO-4 HH SCSI tape drive is a half -height tape drive that offers high capacity, 1.6TB (2:1 compressed) and
performance, 576GB/hr (2:1 compressed), all in a space saving and energy efficient half -height format. Quantum's LTO-
4HH SCSI tape drive also provides native AES 256-bit hardware data encryption, providing easy -to -enable security to
protect the most sensitive data and prevent unauthorized access of tape cartridges. By using LT0-4 encryption, not only is
data fully capable of being compressed therefore maximizing capacity, encrypted backups are completed without a loss in
performance.
Manufacturer
Manufacturer Part Number
Manufacturer Website Address
Brand Name
Product Model
Product Name
Product Type
Product UPC
Technical Information:
Storage Capacity
Recording Method
Recording Formats
Drive Performance:
Data Transfer Rate
Buffer
Interfaces/Ports:
Interfaces/Ports
Physical Characteristics:
Color
Form Factor
Quantum Corporation
TC-L43CX-EY-B
www.quantum.com
Quantum
TC-L43CX-EY-B
TC-L43CX-EY-B LTO Ultrium 4 Tape Drive
LTO Ultrium 4 Tape Drive
885631027905
800 GB (Native)/1.60 TB (Compressed)
Linear Serpentine
LTO Ultrium 4 (Read/Write)
LTO Ultrium 3 (ReadANrite)
LTO Ultrium 2 (Read)
80 MBps (Native)/160 MBps (Compressed) - 288 GBph (Native Backup)/576 GBph
(Compressed Backup)
128 MB
LVD Ultra320 SCSI - SCSI
Black
5.25" 1/2H
Dimensions
Weight (Approximate)
Warranty:
Standard Warranty
1.60" Height x 5.70" Width x 8.10" Depth
3.70 lb
3 Year Rapid Exchange
Questionss__til47%rt°r;
ASK people who bought this
This produel was added t0 our catalog on Wednesday March 3, 2010
All products are brand new and factory Sealed unless otherwise stated.
e'• DISCLAIMER - INFORMATION SUPPLIED BY MANUFACTURER. IMAGE MAY NOT EXACTLY MATCH PRODUCT. COMPSOURCE, INC NOT
RESPONSIBLE FOR DATA •'•
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• Electronics Quantum TC-L43CX-EY-B LTO Ultrium 4 Tape Drive - 800 GB (Native)/1.60 TB
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SCSI - 5.25" Width - 1/2H Height
PCN»: CW1919 ; Mfgk: TC-L43CX-EY-B
Condition: New and Factory Sealed
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UPC: 0768268031852
Quantum's LTO-4 HH SCSI tape drive is a half -height tape drive that offers high capacity, 1.6TB (2:1
compressed) and performance, 576GBIhr (2:1 compressed), all in a space saving and energy efficient half -height
format. Quantum's LTO-4HH SCSI tape drive also provides native AES 256-bit hardware data encryption,
providing easy -to -enable security to protect the most sensitive data and prevent unauthorized access of tape
cartridges. By using LTO-4 encryption, not only is data fully capable of being compressed therefore maximizing
capacity, encrypted backups are completed without a loss in performance.
General Information
Manufacturer:
Manufacturer Part Number:
Manufacturer Website Address:
Brand Name:
Product Model:
Product Name:
Product Type:
Technical Information
Storage Capacity:
Recording Method:
Recording Formats:
Drive Performance
Data Transfer Rate:
Buffer:
Interfaces/Ports
Interfaces/Ports:
Physical Characteristics
Color:
Form Factor.
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www.quantum.com
Quantum
TC-L43CX-EY-B
TC-L43CX-EY-B LTO Ultrium 4 Tape Drive
LTO Ultrium 4 Tape Drive
800 GB (Native)/1.60 TB (Compressed)
Linear Serpentine
LTO Ultrium 4 (Read/Write)
LTO Ultrium 3 (Re-ad/Write)
LTO Ultrium 2 (Read)
80 MBps (Nativey160 MBps (Compressed) - 288 GBph (Native Backup)/576
GBph (Compressed Backup)
128 MB
LVD Ultra320 SCSI - SCSI
Black
5.25" 1/2H
1.60" Height x 5.70" Width x 8.10" Depth
3.70 lb
3 Year Rapid Exchange
NIP
• $715.85
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City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 5112-12-120U
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services
$ 14,361.00 plus est. shipping costs of $ na
Shade structures for Byrnes Park Pool.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
To add areas of shade to the deck area at Bymes Swimming Pool.
Vendor selected for this purchase: Waterloo Tent & Tarp
E1
Bids or written quotes were taken on this purchase, as follows:
Waterloo Tent & Tarp (Waterloo, IA) $14,361.00
Kay Park Recreation (Janesville, IA) $16,845.00
Hendee Enterprises (Houston, TX) $23,072.84
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
❑X
General Fund ❑ Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
410-22-4200-2132
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature d or Designee) Date
(Project Code)
$ 130,000.00
$ 78,112.00
Signature Finance Dept. Review)
V5-
Date
K:\shared goodies \forms\Expenditure Pre -Authorization Bymes Shade (Mar 2010)
L�P`l :C�c.r,GyC1crK
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date 912 %//I
7
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 21,844.44 plus est. shipping costs of $ to pay for or purchase
One (1) Fagor Refrigeration unit and six (6) true food services equipment units.
This purchase or expenditure is being made because:
Leisure Services is assisting Riverloop Co-op to establish a co-op at the Public Market
building. Part of a CAT grant, work to be completed by September 30, 2011.
Vendor selected for this purchase: Wilson Restaurant
❑X
Bids or written quotes were taken on this purchase, as follows:
Wilson Restaurant Supply, Cedar Falls IA $21,844.44
The following did not respond to bid requests: Star Refrigeration, Martin Bros.,
Hobart Sales.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federalothergrants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
11'423768802110
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
37RST-MRKT
(Project Code)
/Signature De ead or Designee) Date (Signature Finance Dept. Review)
/5 -24>Il
Date
K:\shared goodies\forms\Preauth Public Market (Mar 2010)
08/16/2011 14:00 3192914297
WATERLOO LEISURE SER
PAGE 02/04
City Clerk Use Only
Finance Comm
Approval Date
921904
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,900.00 plus est. shipping costs of $ to pay for or purchase
Labor and material to insulate approximately 1,300 quare feet at the Public Market bidg.
This purchase or expenditure is being made because:
to make the building more energy efficient, keep utility costs down, The work needs to
be completed prior to September 30, 2011
Vendor selected for this purchase: Ceilley Insulation
❑X Bids or written quotes were taken on this purchase, as follows:
Ceilley Insulation, Raymond $1,850.00
Iowa Wall Systems, Woo $1,924.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Q General Fund ❑ Road Use Tax
❑ Bonds ❑
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitt
gnature ead or Designee) Date
Sanitation
(Project Code)
$ 144,000.00
✓
$ 1-42-,865799 i 5U
g'l &
nature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
08/16/2011 14:00 3192914297
WATERLOO LEISURE SER
PAGE 03/04
Finance
Approval Date
City Clerk Use Only
Committee
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,186.00 plus est, shipping costs of $ to pay for or purchase
Hanging and taping the drywall at 327 W 3rd, labor only.
This purchase or expenditure is being made because:
Hanging and taping drywall at 327 W 3rd, Public Market building.
Iowa Wall Systems has crews available to come right away and complete the work.
Vendor selected for this purchase: Iowa Wall Systems.
Bids or written quotes were taken on this purchase, as follows:
Iowa Wall Systems, Waterloo $8,186.00
B&D Drywall, they were called 8-11, they did not return call.
Custom Drywall, they were called 8-11, they did not answer, tried twice.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
El
Road Use Tax ❑ Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
$ 144,000.00 {-
fG ✓
$2;e657ae /A 3 /R8 -
ature Did or Designee) Date '(Signature Finance Dept. Review) Date
K:lshared goodies\forns\Expenditure Pre -Authorization (Mar 2010)
08/16/2011 14:00 3192914297
WATERLOO LEISURE SER
PAGE 04/04
City Clerk Use Only
Finance Commltte
Approval Date gl i"�00
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,393.00 plus est. shipping costs of $ 187.28 to pay for or purchase
Replacement parts for a playground slide.
This purchase or expenditure is being made because:
Repair parts are needed for a play structure at Lloyd Randall Park. The slide was
damaged by vandals.
Vendor selected for this purchase: Premier Recreation
X I Bids or written quotes were taken on this purchase, as follows:
Premier Recreation is the GameTime rep in this area for GameTime Playground
equipment. The parts must match the existing equipment.
Manufacturer price $1,580.28
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EjGeneral Fund
Bonds
L1
Road Use Tax n Sewer
0
Federal/other grants n Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
410-37-4105-2168 371MP-0013
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Restfully submitted,
$ 80,000.00 v
$ 4,698.10 V
ead or Designee) Date (Signature Finance Dept. Review) Date
K1shared goodies\form$\ExpenditUre Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date �l�1a.0 N
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,129.00 plus est. shipping costs of $ to pay for or purchase
2 Wave Touchless cleaning systems.
This purchase or expenditure is being made because:
The Units will be used to clean all Young Arena Locker Rooms,Restrooms and various
other areas for general cleaning and disinfecting.
Vendor selected for this purchase: Martin Brothers
❑x
Bids or written quotes were taken on this purchase, as follows:
Martin Brothers $3129
Hillyard $3284
Kaivac $4990
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑x Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
410-22-4500-2177
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 150,000.00 V
$ 5,854.00
Respectfully submitted,
/
` (Signatur . Head or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 01
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,649.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Landscaping South side of Young Arena. Removing all evergreens and laying sod.
This purchase or expenditure is being made because:
The South side landscaping project is part of the oveerall outside grounds
improvement plan.
Vendor selected for this purchase: Martin Brothers
0
Bids or written quotes were taken on this purchase, as follows:
Miller & Sons Lawn and Landscape $2649
Matthias Landscaping $4026
Wapsie Pines Lawn and Landscape $4508
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax I I Sewer ❑ Sanitation
❑x Bonds FederaVother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
410-22-4500-2177
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 150,000.00 'y
$ 2,725.00 V
-�� e.e4A 8-/ '//
(SignatureDt. Head or Designee) Date (Sighature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,220.39 plus est. shipping costs of $ 175.00 to pay for or purchase
a quantity of 40mm OC and CS powder and liquid projectiles, along with one seven
round tactical pouch.
This purchase or expenditure is being made because:
to replace outdate chemical munitions used by the tactical team for high risk
incidents.
Vendor selected for this purchase: Streichers
❑x Bids or written quotes were taken on this purchase, as follows:
Streichers $1395.39
Ridge Creek Distributing, LLC $1680.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
General Fund
Bonds
Road Use Tax ❑ Sewer l l Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
$
(Project Code)
GL
$ 633g
Respectfully submitted,
)1& rf- 8--(7
(Signatu Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
Crty Clerk Use Only
Finance Committ
Approval Date 0 I t 0
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 3,982.00 plus est. shipping costs of $ 162.56 to pay for or purchase
4,000 ft. IMSA Cable
This purchase or expenditure is being made because:
Traffic signal cable for the W. 9th and Williston project. 100% reimbursable - IDOT
Traffic Safety Grant
Vendor selected for this purchase:
�X Bids or written quotes were taken on this purchase, as follows:
Traffic Signal, Inc. Jericho, New York
$4,144.56
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund Ei Road Use Tax Sewer Sanitation
Bonds QX Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item: /
290-17-7161-1576 CS-TSF-8155(717)-85-07
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 96,100.00 '"
$ 9671-0O00 (6 4� l/ D
Respectfully submitted,
•
Signature Dept. Head or Designee) bate (Signature Finance Dept. Review) Date
K:\shared goodieslforms\2011-August-Expenditure Pre -Authorization -Signal Cable for 9th & Williston Project.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date c6!2-(rct
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,440.00 plus est. shipping costs of $ 94.65 to pay for or purchase
900 ft. IMSA Cable
This purchase or expenditure is being made because:
Traffic signal cable for the Park Ave. and Commercial St. project. 100% reimbursable -
IDOT Traffic Safety Grant
Vendor selected for this purchase:
E] Bids or written quotes were taken on this purchase, as follows:
Traffic Signal, Inc. Jericho, New York
$1,524.65
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax Sewer El Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
290-17-7161-1576 CS-TSF-8155(726)-85-07
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 71,000.00
$ 71,000.00
8// / r'Y C Gu ' (A.Z� a-ii z I .011
Signature Dept. Fi ador Designee) ate (Sig ature Finance Dept. Review) Date
K:lshared goodies\forrns\2011-August-Expenditure Pre -Authorization -Signal Cable for Park Ave. & Commercial St. Project.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 9,909.23 plus est. shipping costs of $ to pay for or purchase
12 - NA8-310-A607GV - Street Light Poles with 8 ft. Arm
City Clerk Use Only
Finance Committee
Approval Date D ( L(
This purchase or expenditure is being made because:
To replace damaged and/or deteriorated street light poles within the city.
Vendor selected for this purchase: Crescent Electric Supply Company
QX Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $9,909.23
3E Windsor Heights, IA $10,335.48
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund Road Use Tax 0 Sewer Sanitation
QX Bonds Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
410-17-7105-2129 & 411-17-7105-2129
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 18,600.00 15,000.00
$ 6,945.58 15,000.00
Respectfully
��submitted,
/,Iin ,41) 4/ ee/ 7r// ii1 r,�l , r1-'r /1,' .. 1�l� r ? (1
Signature Dept. He d or Designee) D to (Signature Finance Dept. Review) Date
K:lshared goodiesVorms12011-August-Expenditure Pre-Authorization-12 - Street Light Poles.xls (Mar 2010)
City Clerk Use Only
in which budgeted amount is
and the current available balance is
Respegtfully subryiitted,
,Finance Committee
I
Approval Date lq 2 26t( li
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS
$ 4,829.00 plus ext. shipping cost of $ 0.00
Gear reducer
Departmant to expend
to pay for or purchase
This purchase or expenditure is being made because:
Gear reducer on the Moyno Tas pump #4 is worn out needs replaced.
nBids or written quotes were taken on'this purchase, as follows
Mc2 quote $4829.00; Liberty ProcessEglip:'qugte $6892.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax": XSewer: Sanitation:
nBonds:
nFederaIother grants:
nOther(specify):
This expenditure is to be coded to the following, budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
$ 201,422.00
$ 187,163.00 V
S\--/7.: —�!'.. _:() L.c7 e ij /J ,1,/ 2?7/:Z (5-(2' 'e;/
(Signature Dept. Head Or Designee)' - :' Date "`'(Signature Finance Dept. Review) Date
3/14/2911 22:93 4923339663 w :.' tl I
PAGE E13/45
Scope Of Supply
MJP007557-01 tt/ i (di 1
Page: 2 of 2
Scope For:
Section:
Paragraph:
Itenn(s):
Exceptions to
Specification:
Offer Includes:
Waterloo, IA
9 GEAR REDUCER DODGE C-Faced Reducer. Model: 250.1DM5A; RPM 282; Ratio: 6.2.1
Class: JI; Options CET Qilote # 1692813
Scope detail is provided for distributor reference only. Equipment models and
detailed to the contractors_ The suggested wording to the contractors is listed
Includes' listed above.
Municipal Market Base Price $4,829
Comments: Warranty is 18 months from shipment or 12 months from startup; whichever
occurs first.
; Mmmt Position: Al;
offerings should not be
directly under 'Offer
Aug 12 11 02:07p
Sold To:
CITY OF WATERLOO
3505 EASTON AVENUE
WATERLOO, IA 50701
Confirm To:
RICHARD OLSEN
Liberty Process Equiprten!
Liberty Process Equipment, Inc
2525 S. Clearbrook Drive
Arlington Heights, 1L
60005-4623
Phone: (847) 640-7857
Fax: (847) 640-7855
Quote
1
p1
T'au.?1of1
()note Number. 0036531
Quote Date: 8r 12C.201 1
Opole valid through 0111;2011
Customer Number: CIPNAT
Salesperson: ZACI I RITTER
Ship To:
CfTY OF WA TERLOO
3505 EASTON AVENUE_
WATERLOO, IA 50701
1
Customer Reference Ship VIA
GEAR BOX
Approximate Delivery
ARLINGTON TITS NET;30 DAYS 3 WEEKS
F.O.B. Terrns
Item Description Serial Number
Unit j Qty Price Amount
DODGE GEAR REDUCER
PRICES ARE NET
PACKAGING FEE $8.00 PER PKG
THANK YOU
ZACH RITTER
PLEASE SIGN AND FAX BACK TO PROCESS ORDER
X
fQ5
i'24',27 • -
EACH i 1 6,894.00 6,984.00
,2frJ4�r,�r
8.00
•
Quoted prices in US dollars. Do not include shipping or packaging charges
which will be added to our invoice at the time of shipment.
Visit ourwebsite al hltp://www.hbertyprocess.com
Total: 6,892.00
y ot.,v3
5 pf[y.�r:G Pc_.
Engineered Products For the Manufacturing & Processing Industries
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee tr!
Approval Date al �Q ('l
Project Name (from page one) Police Grant - Federal Violence Against Women
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
010 11 1100
(Each column should only include amounts by fund)
Fund: Fund:_
010 010 Fund:
1150 1100 1160
Total
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant 35,223.00 35,223.00
3720 Donations - Restricted
3750 Sale of Bonds
3370 School Share Liaison
Funded with property tax 56,702.00 56,702.00
3873 Reimburse for services
TOTALS $ 35,223.00 $ 56,702.00 $
EXPENDITURES:
$ $ 91,925.00
1111 Salaries - Regular 35,223.00 23,953.00 $ 59,176.00
1112 Salaries - Part Time
1121 FICA
1122 IPERS
1123 Disability
1131 Health
1347 Pension
1130 Empl. Benefits 32,749.00 32,749.00
1114 Overtime
1561 Office supplies
1377 Radio Maintenance
1346 Travel/training
2122 Radio Comm
A`i
TOTALS $ 35,223.00 $ 56,702.00
(Signature Dept. Head)
Date
$ $ 91,925.00
(Signature Finance Dept. Review)
Date
K:\shared goodies\forms\Project Budget Worksheet101Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Police Grant - Federal Violence Against Women
Director Trelka
$ 35,223.00
1. How will this project be funded?
A. Federal Grant Yes x No
CFDA # 16.588 % Paid by federal grant
Grant Name Federal Violence Against Women
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities
Name
x
No
Pass through Dept. of Crime Victim Asst. Division
Source of Funding Property Tax - $11,741
Yes No
Grant Agreement Number vt c`/ 2- —7(i 5
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. DART/Investigator
Done None
❑x ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
0 El
El
❑x 0 El
6. Include a brief description of the project in the space below: (REQUIRED)
This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department
Domestic Abuse Response Team (DART) program, providing salary & benefits for one full-time DART Investigator.
The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy for
victims of domestic violence and their children.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet101Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee inn
Approval Date I if 12tt (
Project Name (from page one) Black Hawk County Gaming Association
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
(Each column should only include amounts by fund)
Fund: Fund:_
010_ 010 Fund:
1150 1160 1160
Total
3720 Donations - Restricted 30,000.00 30,000.00
3750 Sale of Bonds
3370 School Share Liaison
Funded with property tax
3873 Reimburse for services
EXPENDITURES:
TOTALS $ $ 30,000.00 $ $ - $ 30,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1121 FICA
1122 IPERS
1123 Disability
1131 Health
1347 Pension
1130 Empl. Benefits
1114 Overtime
1561 Office supplies
1377 Radio Maintenance
1346 Travel/training
2106 Computer Equipment
30,000.00 30,000.00
TOTALS $ - $ 30,000.00 $ - $ 30,000.00
1141, �l� rcli.��?1,c (,02/ giW 8-1r a,)"/
(Signature pt. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\Project Budget Worksheet101Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Police Grant - Black Hawk County Gaming Association
City Contract No.
Project Manager
Project Budget Total
Director Trelka
$ 30,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes x No
Name
No
Source of Funding
Black Hawk County Gaming Association
% Paid by federal grant
Grant Agreement Number
Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will use these monies to purchase forensic equipment.
Done None
E El
Yes No
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS-0"1v4.0 Ar
PAGE ONE
City Contract No.
Project Manager
Project Budget Total
Project Name F.Y. 2012 Lincoln Elementary School Safe Routes to School Project
805
Wayne Castle
$ $167,120.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name SRTS
No 1 CFDA # %, io5 % Paid by federal grant
B. State Grant Yes 1 No
Grant Name
C. City Match
Source of Funding Bonds
D. Other Entities Yes
Name
No L__ % Paid by other entity
Attach copies of any grant agreements that will fund the project (REQUIRED)
2. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, attach authorization to purchase real property to this document.
3. Please indicate any non -participating expenses that you are aware will be incurred, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list Incidentals
4. Does this project cover any regular full-time salaries or benefits?
5. Include a brief description of the project in the space below: (REQUIRED)
100%
up to 1b4,bZU.UU
5g5 'SJ55(7/8) - gU-+!�%
% Paid by state grant
% Paid by City Balance to be paid
with City Bonds
Done None
El
Yes No
0 El
0 El
Done None
0 El
Yes None
El El
El 0
0 ❑
El El
Construction of new sidewalk and infill sidewalk along Longfellow Avenue from Virginia to Newton Street and along
Newton and West Parker Streets from Longfellow Avenue to Leonard Avenue
E3//1/// G(h(.(L _ /4),64,-/L) r /
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\Project Budget Lincoln School Safe Route\Page 1 All Projects (August 2004)
4 CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) F. Y. 2012 Lincoln Elementary School Safe Routes to School
Department No. project will be budgeted under 07
Activity No. project will be budgeted under alEfaefaby,111030
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3353 Federal U-Step Grant
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3750 Sale of Bonds
3800 Miscellaneous Revenue
(Each column should only include amounts by fund)
Fund: 290 Fund: 411 Fund: Fund:
Total
0.00
0.00
154,620.00 154,620.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12,500.00 12,500.00
0.00
0.00
3720 Donations 0.00
EXPENDITURES:
0.00
TOTALS $ 154,620.00 $ 12,500.00 $ $ $ 167,120.00
2103 Engineering & Consulting 34,500.00 34,500.00
2125 Traffic Control Equipment 0.00
2140 Land Acquisition 0.00
2144 Land Improvements 0.00
2154 Demolitions 0.00
2156 Bikeway Construction 0.00
2161 Bridges 0.00
2162 Storm Sewers 0.00
2163 Sanitary Sewers A 0.00
2164 Sidewalks 120,120.00 J2,a00 I3a,ll ate 60
2165 Streets & Roadways 0.00
2199 Non -participating Misc 0.00
I. reidel italo 11,calm $27600.00
0.00
TOTALS $ 154,620.00 $ 12,500.00 $ $ $ 167,120.00
8////// ` r'.I'LZi.4i(� 1 , ,11-i242L7 C) -14, <20I /
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
users \michelle-w\forms\Project Budget Lincoln School Safe Route\Page 2 (if Constr Proj) (April 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name IDOT Vertical Infrastructure FY12 Grant
City Contract No.
Project Manager
Project Budget Total
Brad Hagen
$ 103,021.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes X No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes No
Name
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
This agreement is made between the Iowa Department of Transportation and the City of Waterloo to accomplish certain
improvements at the Waterloo Regional Airport. Improvements shall consist of rehabilitating hangars, specifically by
replacing the metal siding and roofing on T-Hangar B, which is over 30 years old.
100.00%
Con 1iad- /3/5/
Done None
O ❑
Yes No
❑ ❑X
0 El
El El
❑ 0
0 El
❑ ❑
❑ 0
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet FORM -NEW IDOT FY12 Vert Infr.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee �ymay
Approval Date o 1p o �O /{ O
Project Name (from page one) IDOT Vertical Infrastructure FY12 Grant
Department No. project will be budgeted under 29
Activity No. project will be budgeted under 7760
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund:
_291 Fund: Fund: Fund:
103,021.00
Total
103,021.00
TOTALS $ 103,021.00 $ $ - $ - $ 103,021.00
2103 Engineering & Consulting $ 9,000.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
2169 Airport Improv
gnature De .s H
$ 9,000.00
94,021.00 94,021.00
TOTALS $ 103,021.00 $
$ - $ - $ 103,021.00
ht-epic u-
(Signature Finance Dept. Review)
g-li0,'.26)/ l
Date
K:\shared goodies\forms\Project Budget Worksheet FORM -NEW IDOT FY12 Vert Infr.xls\Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name East Donald Street Transportation Improvements STP-U-8155(714)--70-07
City Contract No.
Project Manager
Project Budget Total
797
Jdff Bales
$ 1.65M
1. How will this project be funded?
A. Federal Grant Yes x No
Grant Name Federal STP Funds
CFDA # lei
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes
Name
No
Source of Funding Local Option Sales Tax
No
% Paid by federal grant 80.00%
Grant Agreement NumberiPSSL 76i)
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Reconstruction and lane reconfiguration of East Donald Street from Highway 63 to Mildred Street including the realignment
of the E. 4th Street Intersection.
20.00%
Done None
IA al
Yes No
❑x ❑
El El
❑ ❑x
IT! El
❑x ❑
El El
❑ ❑x
Page 2 must be attached and signed.
K:\shared goodies\forms\PBW East Donald.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date /379-09 J v I
Project Name (from page one) East Donald Street Transportation Improvements STP-U-8155(714)--70-07
Department No. project will be budgeted under
01
Activity No. project will be budgeted under isoio
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: Pa() Fund: SOS Fund: Fund:
1,320,000.00
ac r,068 eo33o, (coo
Total
,400226,999e96
1,3261000.00
TOTALS $ 1,320,000.00 $ 325;99g-90 $ $ - $1,650,600.00
330,,040
2103 Engineering & Consulting $ 260,000.00 $ 65,000.00 $ 325,000.00
2125 Traffic Control Equipment
2140 Land Acquisition 8,000.00 2,000.00 10,000.00
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways 1,05�,000.00 'Ua3 2-b9;000.00 1,315,000.00
2199 Non -participating Misc ��`` 600.00 600.00
TOTALS $ 1,320,000.00 $ .326-6pp.60 $ - $ $1,650,600.00
330, 00 - fops—
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\PBW East Donald.xls\Page 2 (Constr Proj) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Cp(nmittee approval required?
YES ��„// NO
If so, date approved: SI /
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2012 submitted by the Waterloo Fire Rescue Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
and Dept Activity Acct #
Acct Name
Proj Code
Amount
010 12 1412 3000
CASH
12 1412 1573
SAFETY EQUP.
b
�e01
5544•J5
TOTAL
319744ebe'
This amendment is being requested because:
These transfers are being made to cover the cost of the smoke detector program we are
TOTAL
implementing.
F'akr.over ask &L cc. Pc - /a fir 4V07 A'J 1,8 4,-30-r
5549. ;S'
Priormittee Actions (Dates):
(Signal e Dept. Head or Designee)
.Y-102 /
Date
Ae
(Signature Finance Dept. Review)
,2e)//
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Line Item transfersfire paIs2008 budget(2) (Apr 2003)