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Home My WebLink About07/25/2011AMENDED 1. 2. 3. 4. 5. 6. 7. FINANCE COMMITTEE July 25, 2011 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 18, 2011 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Captain Pillack; Investigator Saunders; Planner/Analyst Wilson MOCIC Conference Fargo, North Dakota August 22-26, 2011 $2,498.64 11 Law Enforcement Officers MOCIC Conference Fargo, North Dakota August 22-25, 2011 $6,752.68 Investigator Galbraith; Officer Rulapaugh Middle Eastern: Crime, Culture & Community Johnston, Iowa August 16-18, 2011 $230.00 Eric Thorson, City Engineer APWA Iowa Chapter 2011 Fall Conference Fort Dodge, Iowa August 24-26, 2011 $345.00 Investigator Saunders; Lieutenant Cirksena 2011 International Outlaw Motorcycle Gang Investigators Association Conference St. Louis, Missouri September 10-16, 2011 $3,067.00 Abraham Funchess, Human Rights Director; Rebecca Johnson, Human Rights Specialist; Robin Means, Fair Housing Coordinator FHAP/FHIP Training Conference Kansas City, Missouri August 15-18, 2011 $1,995.91 Officer Pohl ICAC Digital Forensic Essentials Training Ankeny, Iowa July 31- August 5, 2011 $585.00 8. Approval of garbage refund in the amount of $53.56 for Kim Dettmer of 406 Lindale Avenue —Submitted by Suzy Schares, City Clerk. r . 9. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $13,390.00 Pay to remodel counter at public library Central Garage $1,244.72 Pay to replace A/C unit for parts room Fire Rescue $13,500.00 + $600.00 Purchase Key Secure System Fire Rescue $5,440.00 Purchase 400 smoke detectors Fire Rescue $5,500.00 Purchase consumables for classes held on site at the Training Center Leisure Services $4,600.00 Pay for limestone engraved sign for Lafayette Park, labor and material Leisure Services $2,796.00 Pay for Phase 2 of Black Hawks locker room/restroom/shower room painting project Leisure Services $2,000.00 Purchase meals from Holiday Inn/Five Sullivan Brothers Convention Center for 2011 USTA Missouri Valley Section Senior Tennis Championships Leisure Services $3,668.00 Pay for dram/shop liquor liability insurance 9/7/11 to 9/6/12 for the Young Arena to serve beer and wine coolers, includes Sunday Sales Leisure Services $6,500.00 Purchase electrical material for Expo Plaza Police $1,945.00 + $25.00 Purchase 50 -15 foot Taser Air Training cartridges and 50 - 21 foot Taser Air Training Cartridges non- conductive Police $15,557.50 Pay for renewal of annual maintenance agreement for SheildWare system, to include mobile computer systems in patrol vehicles Street $1,581.83 Purchase cleaning solvent for road oiler Traffic Operations $1,580.00 Purchase FXM 2000 battery back-up system including a cable kit Traffic Operations $1,525.00 + $75.00 Purchase 4 — 500 foot spools of traffic signal wire Traffic Operations $1,650.00 Pay to reshape speed hump on Russell Road Traffic Operations $3,320.00 + $50.00 M50 Series Controller Waste Management Services $17,003.22 + $300.00 Pay to repair satellite wetwell pump BUDGET LINE ITEMS TO BE AMENDED 1. Approve Fire Department Project Budget for Kiwanis Club Air Show at a cost of $7,000.00 Submitted by Pat Treloar, Chief of Fire Services. 2. Approve project budget for Northeast Iowa Response Group at a cost of $10,000.00— Submitted by Pat Treloar, Chief of Fire Services. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE July 18, 2011 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Greenwood. Absent: Hart. Moved by Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Greenwood that the Minutes of July 11, 2011, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Greenwood that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Richter; Officer Bovy Reminton 700 Armorer Course Montezuma, Iowa August 24, 2011 $630.00 Investigator Richter Open Site Rifle Johnston, Iowa August 8- 12, 2011 $534.65 Nancy Gulick, Community Development Coordinator; Rudy Jones, Community Development Director All Grantee Entitlement meeting Omaha, Nebraska July 25- 26, 2011 $580.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Greenwood that garbage refund for Harold and Kara Leahy for property located at 705 and 705 '/2 W. 3rd Street for a total amount of $63.00—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Greenwood, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $1,072.00 + $100.00 Purchase Whisper FLO 3HP pool pump for Gates Pool Cultural & Arts $5,000.00 Purchase construction materials to build nine -hole mini - golf course with art theme to be presented in Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012 Cultural & Arts $22,600.00 + $1,400.00 Pay for contractual construction services to build nine- hole mini -golf course with art theme to be presented in Phelps Youth Pavilion Junior Art Gallery 3 from October 2011-August 2012 Cultural & Arts $2,143.23 Purchase replacement curtain, rod, hardware and installation for fabric backdrop in Schoitz Rooms Leisure Services $1,200.00 Purchase 216 new ceiling tiles in the Black Hawks locker room Finance Committee July 18, 2011 Page 2 Leisure Services $7,300.00 Purchase 8 steel doors and frames for Public Market build out project; and additional fire rated doors Leisure Services $7,000.00 Purchase steel framing materials for Public Market build out project Police $17,200.00 Purchase a John Deere XUV 825i Gator utility vehicle with quiet cab kit Police $12,328.95 + Purchase a Forensic Recovery of Evidence Device with $150.00 SATA Removable Hard Drive and Rack Street $10,567.00 Purchase of 5000 gallons of HFE-300 oil used for street repairs Mr. Schmitt questioned when the Public Market expenditures would be completed. Bill Bachman, Assistant Leisure Services Director, replied that it is WDC and Black Hawk County Gaming money and that it will be a while until the project is complete. Dan Trelka, Public Safety Director, reported that forensic computer is grant money from the Isle of Capri and the Gator will be purchased with seized and forfeiture money. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Cedar River Youth Sports Complex Renovation at a total cost of $165,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Schedule AP642, dated July 18, 2011, pp. 1-72, in the amount of $2,827,550.78, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Greenwood, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY e ' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Or' • inal - Clerk/Finance STAFF ONLY 010-11-1150-1346 11GRTLENS$(c 3-7c r�51. 4 Co. - De••rtment NAME(S) AND POSITION(S): Tim Pillack-Captain, Joe Saunders -Investigator, Todd Wilson-Planner/Analyst DATE: July 6, 2011 NAME OF CLASS / MEETING: MOCIC Conference DESTINATION: Fargo, North Dakota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 22, 2011 RETURN DATE: August 26, 2011 DATE(S) OF MEETING: August 23-25, 2011 PURPOSE OF TRAVEL: 14 Law Enforcement officers from 10 agencies in LEIN Region request to attend the Mid States Organized Crime Information Center Conference. The conference is being held in Fargo, North Dakota August 23-25, 2011. The conference will having training session that include: Five Concurrent Themes for Success, The Anatomy of a SWAT Shooting, Human Trafficking, Linguistic Statement Analysis Techniques, Piracy and Intellectual Property Theft, Understanding the Threat of the Sovereign Citizen Movement. The Conference has been approved through Homeland Security and will be funded through the LETPP 2009 Grant. Captain Pillack's meals would be provided by the Waterloo Police Department. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1391.64 LODGING TAXI MEALS (lN (4 i) $ 238.00 Capt. Pillack;119.00 PARKING $ 450.00 REGISTRATION AIRFARE $ 300.00 MILAG�IFUEL MISC/TOLLS TOTAL FOR ALL: $ $2498.64 BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO \\1 DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR l DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S):Greg Peterson -chief Clear Lake, Doug Jensen -Sheriff Winnebego Co., Dan Fank-Chief Deputy Worth Co., Jay LagenbauSheriff Worth Co., Mark Kissinger -Chief Cresco, Mike Miner -Sheriff Howard Co., Steve Worple-Deputy Howard Co., Roger Porter -Captain Ft. Dodge, Jody Chansler-Inv. Ft. Dodge, Brian Rickerts-Chief Deputy Humboldt Co., Craig Skilling-Inv. UNI Police DATE: FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1150-1346 11 GRTLENS5 (7 4161) -� tc75:.(( Copy - Department July 6, 2011 NAME OF CLASS / MEETING: MOCIC Conference DESTINATION: Fargo, North Dakota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 22, 2011 RETURN DATE: August 25, 2011 DATE(S) OF MEETING: August 23-25, 2011 PURPOSE OF TRAVEL: 14 Law Enforcement officers from 10 agencies in LEIN Region request to attend the Mid States Organized Crime Information Center Conference. The conference is being held in Fargo, North Dakota August 23-25, 2011. The conference will having training session that include: Five Concurrent Themes for Success, The Anatomy of a SWAT Shooting, Human Trafficking, Linguistic Statement Analysis Techniques, Piracy and Intellectual Property Theft, Understanding the Threat of the Sovereign Citizen Movement. The Conference has been approved through Homeland Security and will be funded through the LETPP 2009 Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: LEIN Region 2 cities ESTIMATE OF COST: $ 5102.68 LODGING MEALS $ 1650.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $ 6752.68 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR -1- t�(- (( DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2@,t1'1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 JL'Zlrytr` 7/9s= ;?3c) 5--3, P6-6) 44 222G' Copy - De / rtment NAME(S) AND POSITION(S): Investigator Adam Galbraith & Officer Darin Rulapaugh DATE: July 12,2011 NAME OF CLASS / MEETING: Middle Eastern: Crime, Culture & Community DESTINATION: MCTC Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 16,2011 Return Date: August 18, 2011 DATE(S) OF MEETING: Aug 16-18,2011 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Inv. Galbraith & Officer Rulapaugh to the Middle Eastern Crime and Culture course at the Midwest Counterdrug Training Center on Aug 16-18 2011, in Johnston, Iowa. This 3-day course explores a wide range of issues that make up the Middle Eastern culture and will teach the attendees the mindset of this culture. It will also explore the influence of the drug trade on this culture and its community and the nexus between the community and international terrorism. The registration and lodging are paid by MCTC. Meals would be paid by the city and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $180.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 230.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 115.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE !RAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED , 61 Ga 7 l 3.6 7, 4-6, Fv;40I9-BUDGETED Z5 i;,UU EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Or' • final - Clerk/Finance 3��,uts %cv 71 Z-.2 l / Co. * ••rtment NAME(S) AND POSITION(S): Eric Thorson, City Engineer DATE: July 13, 2011 NAME OF CLASS / MEETING: APWA Iowa Chapter 2011 Fall Conferene DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Fort Dodge, IA DEPARTURE DATE: August 24, 2011 RETURN DATE: August 26, 2011 DATE(S) OF MEETING: August 24 - 26, 2011 PURPOSE OF TRAVEL: To attend the APWA Iowa Chapter 2011 Fall Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: ***all three plan to ride with Bob Lentz X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $160.00 LODGING 35.00 MEALS 150.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 345.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 345.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO A --1 DEPARTMENT HEAD July 13, 2011 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Investigator Joe Saunders and Lt. Brent Cirksena FINANCE DEPT. STAFF ONLY LINE ITEM USED c/O /( //50 /344; 66-J6 FYI/L BUDGETED 30(�€/-pL) 5S06°61) EXPENDED YTD (, I3,2 &(/ fr/ THIS REQUEST }(��. $';�. LEFT AFTER THIS REQUEST &2.U(; ill J5( /(30, DATE: DATE 7») 7 2 i / July 13, 2011 Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: 2011 International Outlaw Motorcycle Gang Investigators Association Conference DESTINATION: St. Louis, Missouri DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 10, 2011 RETURN DATE: September 16, 2011 DATE(S) OF MEETING: September 11th to 16th ,2011 PURPOSE OF TRAVEL: The IOMGIA conference is being held in St. Louis, Missouri September 11-16, 2011. Upon completion of this six day course participants will have the knowledge and skills for: Intelligence gathering/ FI's, Officer safety on traffic stops, search warrants, networking within law enforcement, black OMG's the development of black outlaw motorcycle gangs, Mass Event Planning, Thinking outside the box to build strong OMG cases, and updates on all the major OMG gangs around the world. The International Outlaw Motorcycle Gang Investigators Association Conference has been approved through the Iowa Department of Homeland Security and the 2009 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 1342.00 LODGING $270.00 MEALS WPD Meals- for $225.00 Brent JE'O $/00.00 $650.00 REGISTRATION $480.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3067.00 TAXI PARKING -w;"U AIRFARE MISC/TOLLS )7-6-9-.0i) (Z46, 5✓OLrf �. 010 11 1150 LE/N BUDGET LINE ITEM: 11GRTLENS& X X GRANT REIMBURSABLE YES / )REQUIRED CERTIFICATION YES —NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ii DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED t') % 5'/c) j 3 6 FY,2!!1. BUDGETED ;ti ;. fio EXPENDED YTD THIS REQUEST 5:6:// LEFT AFTER THIS REQUEST L� DATE -2 `;4,1 / Ori.inal - Clerk/Finance Co. - De.artment NAME(S) AND POSITION(S): Abraham Funchess, Becky Johnson, Robin Means DATE: August 15-18, 2011 NAME OF CLASS / MEETING: FHAP/FHJP Training Conference DESTINATION: Kansas City, MO DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 15, 2011 RETURN DATE: August 18, 2011 DATE(S) OF MEETING: August 16— 18, 2011 PURPOSE OF TRAVEL: FHAP/FHIP Training Conference Agenda WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: 1042.23 LODGING 660.00 MEALS 0.00 REGISTRATION 241.68 MILEAGE/FUEL 52.00 TOTAL FOR ALL: $ 1995.91 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 665.30 PER PERSON REQUIRED CERTIFICATION T TRIP SERVES A PUBLIC PURPOSE SARY AND BENEFICIAL TO THE ERLOO RTMENT HEAD 7 7 Z4(/ DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: FINANCE DEPT. LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance July 21, 2011 STAFF ONLY 010-11-1150- 1346 11612T TRN& 13,?a ,o Sf3", 0ia 5- Copy - Department NAME OF CLASS / MEETING: /CAC Digital Forensic Essentials Training DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 31,2011 RETURN DATE: Aug. 5, 2011 DATE(S) OF MEETING: July 31-Aug 5, 2011 PURPOSE OF TRAVEL: Sgt. Rogers is requesting to send Officer Pohl to an ICAC Digital Forensic Essentials training course in Ankeny, lA., Aug 1-5, 2011.Officer Pohl is the computer forensic expert for the city of Waterloo. This training is the first step in learning how to use the required software to analyze computer hard drives and pull the evidence off the hard drives to prosecute the people who commit crimes against children. Iowa ICAC will reimburse the city of Waterloo for all listed expenses except fuel cost to get to the training course. A city vehicle will be needed for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $350.00 LODGING 160.00 MEALS $0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 585.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG XX YES YES xx GRANT REIMBURSABLE NO xx REQUIRED CERTIFICATION NO TOTAL: $ 585.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 'l —L-t— _ tI DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: July 25, 2011 Prepared: July 20. 2011 Dept. Head Signature: Suzy Schares # of Attachments: 2 Atotkov,el_ SUBJECT: Garbage Refund for Kim Dettmer of 406 Lindale Avenue Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of garbage refund for Kim Dettmer of 406 Lindale Avenue in the amount of $53.56. Summary Statement: The above property was erroneously billed for three medium sized garbage cans when in fact only had one. The garbage cans to bill has been properly adjusted to one. The amount that has been figured for reimbursement is $53.56. Expenditure Required: $53.56 Source of Funds: 525-15-5400-1785 Policy Issue Alternative: Not give the reimbursement Background Information: Our office received a letter requesting that the above property receive a reimbursement for the overpayment of city garbage services because they were erroneously billed for three garbage cans when in fact only had one. Ms. Michelle Weidner City of Waterloo Finance Officer 715 Mulberry Street Waterloo, IA 50703 Dear Ms. Weidner: This letter is a formal notice and request of repayment due to over billing on my garbage collection fees. Upon requesting a review of my quarterly water, sewer and garbage bill at the Water Works department I was informed of being billed for 3 medium sized collection receptacles. The dates of being over billed are as follows: Oct. 1, 2010 to Oct. 15, 2010 and Oct. 15, 2010 to Jan. 24, 2011. The total overage is $84.00. Your prompt attention to this matter is greatly appreciated. If you have any further questions regarding this matter please feel free to contact me at: Kim Dettmer 406 Lindale Ave Waterloo, IA 50703 Ph. (319) 961-1897 July 12, 2011 UUG6DFR DISPLAY Di Account No 06 30 0510 41010 Customer DETTMER KIM Address 406 LINDALE 5=Payments ? Billing Consu Water Date Payment 5/10/11 24 38.94- 2/07/11 22 36.46- 11/08/10 1 13.25- splay Account History Billing Date Ph 961-1897 AVE WATERLOO Sewer Payment 60.33- 67.03- 12.50- Garbage STORM Payment Payment 15.75— ow¢, 5.51- 100.81-- 8.80- 31.50- 2.75- 7/14/11 9:11:01 Activity Total St Cnd Payment 120.53- OP RT 213.10- P RT 60.00- P RT* F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 131'cam- itO VOV1 uf ‘6 itcwAfiu City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 13,390.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 2011 Circulation Counter Remodel - Waterloo Public Library Vendor selected for this purchase: Failor Hurley Construction QX Bids or written quotes were taken on this purchase, as follows: Failor Hurley Construction $ 13,390.00 (base bid 10,991.00 plus Alt #1 2,399.00) Michael Huff Construction $ 15,315.00 (base bid 12,767.00 plus Alt #1 2,548.00) I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer Sanitation ElBonds Federal/other grants 1-1Other (specify) Garxibling funds Gc vy rit J -u vests This expenditure is to be coded to the following budget line -item: 010-33-3160-1382 33 GRT FID (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp lly subm $ 2D.t"Nr)<' $ ()-1 I /1, e .: /, ,t!t'if.4 7-Ai'%/ (Signature Dept. Head or Designee) Date (lg ature Finance Dept. Review) Date K:\shared goodieslformsTre-Auth - Library Counter Remodel 2011 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee � ��( Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,244.72 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement A/C unit for parts room This purchase or expenditure is being made because: Existing unit broken as does not meet current fire code per walk-thru inspection Vendor selected for this purchase: Johnstone Supply 0 Bids or written quotes were taken on this purchase, as follows: Johnstone Supply - Waterloo, IA - $1244.72 Wayne Dennis Supply - Waterloo, IA - $1280.64 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 752,47f 41 -7.3 cu and the current available balance is $ 736,306.94 Respectful! submitted, (Signature Dept. He d or Designee) Date Sig ature Finance Dept. Review) Date K:\shared goodies \forms\Central Garage -Tool Room AC Unit replace - Jul 11.xis (Mar 2010) I9 City of Waterloo �eu Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ Not to exceed $13,500 plus est. shipping costs of $ 600.00 to pay for or puchase Key Secure System This purchase or expenditure is being made because: To upgrade and better secure our Knox Box Key system we need to purchase the Key Secure System. This system not only secures the Knox Box key but it documents when the keys are removed. They have a strobe light that flashes when keys are not in box. n Bids or written quotes were taken on this purchase, as follows: See attached Quotes. n Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 409-12-1400-2112 Fire Department Equipment and Uniform (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ctfully submitted, (Signature De• Head or Designee) Date (Si' ure Finance Dept. Review) Date $ 40,000.00 $ 15,123.99 IV users\shared goodies\forms\[File] (April 2003) 1�1� �1RA City of Waterloo -1/?6`2at` Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 5,440.00 400 Smoke Detectors. plus est. shipping costs of $ none to pay for or puchase This purchase or expenditure is being made because: Waterloo Fire Rescue sponsors an ongoing program to provide smoke detectors to low income and the elderly. Smoke detectors are considered the most important device in the prevention of deaths and injuries in fires. ❑x Bids or written quotes were taken on this purchase, as follows: See attached Quotes. ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1412-1573 12GRT0007 SMOKE DETECTORS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is IImitted, yam_ (Signature p D Head or Designee) 3}— $ 6—.7 $-5,683.20 , ate i` r 3; %//414/ 7n C :! t 4`. fZ0 7/S may/ Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 (UOTE T0: CITY OF WATERLOO FIRE/RESCUE 425 EAST 3RD STREET WATERLOO, IA 50703-3511 Quotation 06/OL(LLjS6503302 ORDER 10: :: i i i iiiiiiii: ii ................. .............. (2) war masa 12C. 125 tout -ear Itsr't Water 1oa, IT 3071 1-1289 319-235-9313 Par 719-235-0365 1 SHIP T0: CITY OF WATERLOO F WE/RESCUE 425 EAST 3RD STREET WATERLOO, IA 5D703-:3511 -:: ;:$GSk4JIEB::A?MAE6:::ir:i :;::ii GA3£NEk;Qit9g: R@116iK:-:-::-::•:rr> :•r::•>::::.:BROEFf31-:Et:•::::•:::• •:. .: : :: ::.:•:: �4tE�EKfAd:i:::;:: r:28£ Sfl1Y:93:� 23792 IA-C HST? 2 2 :::•:::::-•: •-:-:::k&iFER�:; � �;::�::�R�:i:;::;:::::Y:t�::2;;�;�:�:i�t6:::Cid:t;;:•:::.: -::..: •.:-.:::•::•:. .....................3£6314-:::::::::::'.:y �:. �. �.: � . �:.•:::• :•:::::,;:ggQ-%U._6Pc3fE- ii.:Eitttblt3:?izG4?u!i£;;:i:: Dan Webb WAT 3508 02L5 WT LOCL M-F NET 30 DAYS See Below No .;:. ............ : ... 8€5Glt3fi39A::•:tt;•:;�:•t:•::::::::•:::c;;c-:=i:�:i:;;•ii=:c�:�::: �:;•:_';-:4b'Gk�:l�e:•:;:.::•>:<••:;;;•:•i::•::c:kk�:�:?:2�: �:� 400ea KIDDE 21006659 PI9000 9V PHOTOELECTRIC/IONIZATION, HUSH TAXES NOT INCLUDED L 6604e 5440.00 5440.00 0.00 Wire & conduit in days and based on items subject to subject to restocking conditions. Frt effect qtys supplied, approval charges charges at time of shipment. Other items valid 30 unless otherwise specified. All by specifying party. Nonstock items are based on manufacturer's terms and or applicable tax not included. Subtotal Silt CHGS AnoiLmt Due 5440.00 6ECflrx E14364EENG 6 EOWMEM MAU/4W GUST*: SMPTO: BILL TO: ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 - www.3e-co.com 281726 WATERLOO FIRE DEPARTMENT 425 E. 3RD ST. WATERLOO, IA 50703 WATERLOO FIRE DEPARTMENT 425 E. 3RD ST. WATERLOO, IA 50703 CORRESPONDENCETO: QUOTE TAKEN BY QUOTE DATE ORDER NO. rwee 06/14/11 2809347-00 P.O. NO. PAGES SMOKE DETECTORS 1 Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 MS RUCTIONS ADWERENCE CASH DISCOUNT: SIEP POINT SNIP wA SHIPPED - IF PAS) BY: ELECTRICAL ENGINEERING & Our Truck LINE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED QTY. URM NET PRICE AMOUNT MET) 1 KID PI9010 DUAL SENSOR SMOKE DC 400 400 each 14.25 1 Lines Total Qty Shipped Total 400 Total Invoice Total 5700.00 5700.00 5700.00 Last Page (400) SA340B-$16.89/E. Spec sheet attached. Freight prepaid. Total $6756.00 Michael Beninga Inside Sales Representative Crescent Electric Supply Waterloo, Iowa 50701 (319)234-6866 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR/HMRTC Department to expend $ approx 5500.00 plus est. shipping costs of $ 0.00 to pay for or puchase consumables for classes held on site at the Training Center This purchase or expenditure is being made because: This is a service we provide our customers. Some organizations prefer to keep their employees on site rather than allow them to leave for lunch. As this is optional to our customers and varies by number of classes held at the Center we can only estimate cost ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: We have used various options and agencies over the years and stick with those who provide us the best quality and delivery versus cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds El Road Use Tax ri Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: Food Service 010-12-1415-1394 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 5,500.00 —7 /Oh/ /7 . Head or Designee) Date (Sign ture Finance Dept. Review) Date users\shared goodies \forms\Expenditure Authorization(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date '' ,1r/'�JGG rke tt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 4,600.00 plus est. shipping costs of $ Limestone engraved sign for Lafayette Park, labor and material. Department to expend to pay for or purchase This purchase or expenditure is being made because: ID sign for Lafayette Park. Carl Schuler has donated signs at Miriams Park and Miller Park. Only had to pay for engraving of sign. Vendor selected for this purchase: Carl Schuler Masonry of Waterloo n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: Carl Schuler of Schuler Masonry is only charging for materials, his labor to be donated. The sign at Sullivan Park, which is similar, cost $10,900 in 2009. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nX General Fund n Road Use Tax n Sewer Sanitation Bonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte " (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ 19,500.00 ` $ 19,490.00 V r City of Waterloo Expenditure Authorization Request Form (-1/5ili The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,796.00 plus est. shipping costs of $ to pay for or puchase Phase 2 Black Hawks locker room/restroom/shower room painting project. This purchase or expenditure is being made because: This painting will complete phase 2 of the black hawk locker room addition. Qx Bids or written quotes were taken on this purchase, as follows: Verbraken's New Look Waterloo, IA $ 2796 El Bids or quotes were not taken on this purchase because: Verbraken was the painting contractor on phase 1 of the locker room expansion project. Verbraken is available to complete the project prior to August 2011 Black Hawk team camp. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer Sanitation Bonds I I Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 466;06070T kb, OW and the current available balance is Respectfully submitted, 171Wli (Signature Dept. Head or Designee) Date (Si rya ure Finance Dept. Review) Date (i -1 -dam ry-f / userslshared goodies\forrns\Fxpenditure Authorization.rds(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee {(.�. Approval Date 'G, ? (O� ft The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Meals from the Holiday Inn/5 Sullivan Brothers Convention Center for the 2011 USTA Missouri Valley Section Senior Tennis Championships. This purchase or expenditure is being made because: Part of the bid to host this event for over 300 players was to partner with the USTA to assist with the purchase of meals for the player party. Vendor selected for this purchase: Ramada Inn/5 Sullivan Brothers Convention Center ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: The player party needs to be hosted at the team hotel. The Cedar Valley Sports and Entertainment Commission has granted funds to offset the costs of hosting this tournament at the Byrnes Tennis Center. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund I I Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 37RST-MLVC (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature D pt. d or Designee) Date (Signature Finance Dept. Review) Date $ 3,500.00 '— 3 $ 3,762.06 '• K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee ^^ ff s Approval Date 11251r1p PU The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,668.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-11 to 9-6-12 for the Young Arena to serve beer and wine coolers, also Sunday sales. This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance I I Bids or written quotes were taken on this purchase, as follows: PDCM - 3,668 Sinnott - None Submitted Kimble - None Submitted ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund 111 Road Use Tax n Sewer Ei Sanitation ri Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, T2Dew_A'X 1(IC101 fp��l ri r, (,)ir Fu A 7- `/ (Signature Dept. Head or Designee) D to (ig ature Finance Dept. Review) Date (Project Code) $ 6,000.00 V $ 6,000.00 K:\shared goodieslforms\Expenditure Pre -Authorization (Mar 2010) • City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe-e Approval Date t'�5I2°tt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,500.00 plus est. shipping costs of $ to pay for or purchase Electrical material for Expo Plaza. Labor to be completed by Leisure Services staff. This purchase or expenditure is being made because: to establish safe electrical hook up for events to be held at Expo Plaza. Working with WESCO for reimbursement on materials. Vendor selected for this purchase: Cresent Electricl El Bids or written quotes were taken on this purchase, as follows: See attached bids from Crescent Electric and Van Meter. Crescent Electric had materials available before the event on July 2nd. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,361.00 " and the current available balance is $ 8,361.00 '-`" Respectfully submitted, 1/1 a/(1 ; 7i /:•t' i.ULt4 ( Ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) OFFOCE GOPY cC LIJ M • ; rr. 0''; CC 0 0 ••-•. z cc LIJ LIJ co 0 cC u) EC w 0) 1 cc 0 rn UJ — 0 X LJJ z < 0 Ill ° CO CO CC C_) CO NO IVINHOJNI ONIddIHS 0 F— B/L NUMBER uJ cc uJ z w uJ rri TF• ,•0 ENTERED BY .••0 "r-F L'S 07; ;.% w Z w 0 x < < OLL LI ICJ tr ak 1- I C) SPECIAL MARKING/INSTRUCTIONS: uJ 0 SHIPPED VIA (.2 a. 00 s w ui 0 a. 0 DATE SHIPPED DATE PICKED FREIGHT TERMS 5 - a z w cn LIJ r• r- UNIT PRICE 7•1 CC w 0 •-• UJ X < 0) LIJ 0 H C) 7 0 0 CC o_ CATALOG NUMBER/DESCRIPTION r-' -v r Itt ^ •^-• z z- 00 >- 0 F._ w Z - < co 0 0) cc w w 0 cC < 0 2 C.) uJ RECEIVED BY _L >- w I - cc w z < cc 0 0 0 w • z 0 Z THANK YOU cc-- w CC 0 CC D 0 cc 4 li. OFFICE COP CUSTOMERS PURCHASE ORDER NO. ORDER DATE fA W J J Jp Q CD 0 CO m CC O m F— NO 1VWHOdNI ONIddIHS B/L NUMBER DATE ENTERED ENTERED BY 3 F- 0 0 _ - SPECIAL MARKING/INSTRUCTIONS: Ec- w 2 O SHIPPED VIA QU 0 0 C7 w UNIT PRICE ORDER TOTAL WX ¢Fa- 0) PRODUCT CODE 0, UJ (5 0MCC U (n 0 0 O DATE SHIPPED DATE PICKED m w 1 FREIGHT TERMS :i CATALOG NUMBER/DESCRIPTION z z - C.)0 a0 REQUESTED SHIP VIA O cc w - w _ 0< 00 of wa- aQ 2 0 m p w } Erz 0 Q cco 00 -'i z0 Z FuJ =w OW WCC LL0 U w 0) J Z 0 Q Occ U w cW G THANK YOU z Van Meter Industrial, Inc. 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO, IA 50701-3765 Quotation WOiEPATE 06/28/11 • msE NUH6ER S6539921 ORDER TO: (2) VAN METER INDUSTRIAL„ INC. 125 Courier Street waterloo, IA 50701-1299 319-235-9313 Fax 319-235-0365 PAt3: 1f0'i 1 SHIP TO: CITY OF WATERLOO LEISURE SERVI 1101 CAMPBELL AVE WATERLOO, IA 50701-3765 LEISTOHER: Hi p? 64736 GtISTit URDER NtlER ground panels Steve Manross WAT 3 2ea 4ea 6ea 50ea 2ea 2ea 200ft 50ft 6ea 2ea 2ea 8ea 2ea 2ea 2ea 20ea 4ea .............................. >:SHif YEA PK PICK UP ORPEREi1 SY::: TODD HENRICH NET 30 DAYS ********* Shipping Instructions ********** * **PREMIER CUSTOMER** ****************************************** CHD BR816B200RF 1PH BRK PNL 120/240 HUBW CS6365C LKG PLUG 50S250A HUBW CS6364C LKG CONN 50A25 E-FLEX LT-16 2-LT-GRY SOFT BOX (16102) RACO 3408 2-IN STR LIQ-TITE CONN RACO 3448 2" 45 D LIQ-TITE CONN CUTHHNSTR 3/0 BLK CUTTING REEL CUTHHNSTR 4 GRN CUTTING REEL HUBW 073-03-1211 STRAIN RELIEF MIDWEST U050 DEF PURPOSE PWR OUTLT MIDWEST U054 DEF PURPOSE PWR OUTLT CHD GFCB250 TYPE BR 5 MA GFI BREAKER 50A/2 POLE 120/240V 10K R-DOT 2IHD5-3 2G RT BOX 5 1IN HUBS INT-MAT WP1030MC 2G STL IN -USE CVR INT-MAT WP213 WP 2G JUMBO CVR HUBW FT10Y5 HVY DTY FLOORTRAK,YL,5' HUBW SHC1052 1-1/4" 1-1.13 CONN TAXES NOT INCLUDED SCHNECKM 2 2 U FXV OAi �;' Fl U Afi UR Eti See Below No uKtti Pr�e�'': 137.699e 91.892e 119.257e 571.294c 1922.604c 2602.361c 3827.028m 846.899m 29.628e 49.827e 51.796e 106.808e 1752.632c 23.123e 3 ,.390e vT Mc E"CnteDs 275.40 367.57 715.54 285.65 38.45 52.05 765.41 42.34 177.77 99.65 103.59 854.46 35.05 46.25 6.78 599.94 88.86 Wire & conduit in effect at time of shipment. Other items valid 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not included. Subtotal 4554.76 S&H CHGS 0.00 Amount Due 4554.76 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1J/ \5'V13 It The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,945.00 plus est. shipping costs of $ 25.00 to pay for or purchase fifty 15' foot Taser Air Training Cartridges and fifty 21' Taser Air Training Cartridges non-conductive. This purchase or expenditure is being made because: these are training cartridges that are needed to annually certify the police officers that are carrying the Taser as part of their issued equipment Vendor selected for this purchase: Ed Roehr Safety Products Co. El Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This company is the midwest distributor for Taser International. They can not be purchased at any other local dealer or vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds n Road Use Tax I1 Sewer El Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1542 TASER SUPPLIES (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful) su��nittgd, D ? -8-// (Signs re Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ <o $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee n�, Approval Date 119,0 j'All The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,557.50 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of annual maintenance agreement for SheildWare system, to include mobile computer systems in patrol vehicles. This purchase or expenditure is being made because: This is computer support for seventy two computers that operate under the SheildWare program. Vendor selected for this purchase: Shield Technology Corporation ri Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is support for computer software that the department has purchased and runs day to day police computer operations through. This is proprietary to the software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �x General Fund ❑ Road Use Tax El Sewer n Sanitation 0 Bonds I ' Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 Computer Software (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) u, r $ /-;t/. (.,5cc) $ (Sign re Dept. Head or Designee) Date (Sigrrture Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee f, Approval Date 1 I p y ✓ 1W R The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,581.83 plus est. shipping costs of $ 0.00 to pay for or purchase Cleaning solvent for road oiler This purchase or expenditure is being made because: Only compound that effectively cleans nozzles on road oiler Vendor selected for this purchase: Weber Paper Li Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Only supplier with product Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund C Road Use Tax n Sewer Sanitation nBonds n Federal/othergrants n Other (specify) Seal Coat Program This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 155,000.00 r."-- and the current available balance is Respectful) miffed, /J, ��,r s h'if (Signature Dept. Hea r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - 55 Gal - Orange Tuff 90 solvent - road oiler.xls (Mar 2010) City Clerk Use Only Finance Comm' Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,580.00 plus est. shipping costs of $ to pay for or purchase FXM 2000 Battery Back -Up System including a cable kit This purchase or expenditure is being made because: Upgrade battery back-up system at the intersection of Mitchell and Hwy 218 due to a lightening strike. Vendor selected for this purchase: Brown Traffic Products, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $1,580.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund Road Use Tax Sewer Sanitation pi Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submittt,d, y l i ( ✓ r;'" i / %ice_' u E C C l ),U- ✓LL.'L "(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 50,00070 5 u (r $ 3,792.00 `— K:\shared goodies1fonns12011-July-Expenditure Pre -Authorization -battery back-up system -Mitchell & 218.xls (Mar 2010) (Signature Dept. Head or Designee) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committ�y Approval Date 119t9 rgu I( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,525.00 plus est. shipping costs of $ 75.00 to pay for or purchase 4 - 500 ft. spools of traffic signal wire This purchase or expenditure is being made because: Installation of traffic signals at Logan (Hwy 63) and Esther. Vendor selected for this purchase: Traffic Signal, Inc. El Bids or written quotes were taken on this purchase, as follows: Traffic Signal, Inc. New York, New York $1,525.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Red/p/ectfully submitted, �j 'l!/ ` ,' ,tom` 6 / A // I LGGu Z<-j2L2 %/.3 20// Date (Signature Finance Dept. Review) Date (Project Code) $ 50,000:00; lit 2 t /60D $ -37792700 /%OU K:\shared goodies \forms\2011-July-Expenditure Pre -Authorization -signal wire for Logan & Esther signals.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,650.00 plus est. shipping costs of $ to pay for or purchase Reshape speed hump on Russell Rd. Cdy Clerk Use Only Finance Committee)r] �, Approval Date / 19\ I0 t( This purchase or expenditure is being made because: This was the City's first speed hump was installed the summer of 2005. Reshaping of the speed hump will extend it's longevity. Vendor selected for this purchase: Lucas Asphalt Paving El Bids or written quotes were taken on this purchase, as follows: Lucas Asphalt Paving Evansdale, IA $1,650.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax ❑ Sewer 0 Sanitation ❑X Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 9,000.00 ✓ $ 9,000.00 n e,,f J/i C,;A I v'4GC 2_ - k'!� Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2011-July-Expenditure Pre-Authorization-re-hsape speed hump on Russell Rd..xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Comm'tta Approval Date ' !nit The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,320.00 plus est. shipping costs of $ 50.00 to pay for or purchase M50 Series Controller This purchase or expenditure is being made because: To replace the controller stuck by lightening at Wagner and Broadway. Vendor selected for this purchase: Brown Traffic Products, Inc. QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $3,320.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 408-17-7161-2125 & 408-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hea. or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 20,000.00s& 50,000.00 $ 544.54 & 3,792.00 K:\shared goodies\forms\2011-July-Expenditure Pre -Authorization -Controller for Broadway & Wagner- lightening strike.xls (Mar 2010) City Clerk Use Only Finance Committee te Approval Date 1 J 6[Pc! City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 17,003.22 plus ext. shippingcost of r $ 300.00 Repair satellite wetwell pump Department to expend to pay for or purchase This purchase or expenditure is being made because: Need to rebuild satellite wetwell pump does not pump. Bids or written quotes were taken` otf this'lpuMMhase,.as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the rep for KSB pumps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund: Road Use Tax: nSewer: nSanitation: Bonds: nFederal/otner grants: Other(specify): This expenditure is to be coded to the';olloiN brai g. `` tpt'line-item: 1' ,n 520/14/5200/1571 - (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ .04hr ZU t c/ LL and the current available balance i$„ ; ,. $ QQQ ZA) / b 77 l,s Respectfully sub `tted, te 7 natuDept. Head Or Designee) Date (Signatu a Finance Dept. Review) Date Fax Quotation Quality Pump & Control 840 — 15th ST. S.W. Mason City,1A. 50401 Phone (641) 422-0441 Fax (64I) 422-0442 Date: 07-12-2011 To: City Of Waterloo, IA Attention: Kent Fax # 319-291-4523 From: Jason Rosauer Job Description: Rebuild KSB K300-380/646XG \‘' CAD P4.0 " QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 Ea Mechanical Seal Kit $1923.00 $1923.00 1 Ea Beating Kit $649.84 $649.84 1 Ea Oring Gasket Kit $240.00 $240.00 1 Ea Stationary Wear Ring $2,618.00 $2.618.00 1 Ea Rotating Wear Ring $3,146.66 $3,146.66 1 Ea Float Leakage Scnsor $610.50 $610.50 I. Ea Lip Seal for upper bearing $ I25.60 $125.60 1 Ea Lip Seal under lower bearing $125.60 $125.60 1 Ea Sleeve for upper lip seal $212.51 $212.51 1 Ea Sleeve for lower lip seal $212.51 $212.51 1 Ea Machining to bring shaft back into tolcrance $700.00 $700.00 1 Ea Motor Rewind $3,824.00 $3,824.00 1 Ea aalancing Impeller $135.00 $135.00 1 Ea Labor $90,00 $2,160.00 1 Ea Shop Supplies $50.00 $50.00 1 Ea Trip Charge to return pump %re f 4 f"" $300.00 $300.00 Materials Total 7-1 3 6 3 D.a, 173141 PROJEC T BUDGET WORKSHEET - ALL PROJECTS A-VUtilitg 411 PAGE ONE Ibt5b0 I Project Name Kiwanis Club Air Show- "Thunder in the Valley" (Aug City Contract No. Project Manager Project Budget Total 1' Pat Treloar, Fire Chief $ 7,000.00 1. How will this project be funded? A. Federal Grant Yes I I No Grant Name B. State Grant Grant Name C. City Match CFDA # Yes I I No Source of Funding D. Other Entities Yes Name x No Kiwanis Club of Waterloo, Iowa Ta be a Project No. Subproject N by the Fin. 12GRT AIRS % Paid by federal grant % Paid by state grant % Paid by City % Paid by other entity 100.00% Attach copies of any grant agreements that will fund the project (REQUIRED) Done None 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) ❑a Yes No ❑ 0 ❑ L1 Done None El El Yes None ❑ E1 ❑ El ❑ 0 ❑ The Kiwanis Club of Waterloo is sponsoring an Air Show called, Thunder in the Valley, which will be held on August 26th, 27th, and 28th. The Air Show Committee is expecting anywhere from 30 to 60 thousand people per day. In an effort to provide services for that amount of people, WFR will need to hire back extra personnel to ensure a safe event. Air Show Chairman, Chris Harsbarger has agreed to cover all of our overtime expenses, estimated to be $7,000.00. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_Revised\Page 1 All Projects (Feb 2007) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION OW PAGE TWO REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue Fund: 010 12/0Ni12 3875 Salary Reimbursement 7,000.00 EXPENDITURES: Fund: Fund: Fund: Total 7,000.00 TOTALS $ 7,000.00 $ $ $ $ 7,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1114 Overtime Costs TOTALS (Signature Dept. ead) 7,000.00 7,000.00 $ 7,000.00 $ - $ $ $ 7,000.00 -l�-I Date (Signature Finance Dept. Review) Date userslmichelle-w\forms\Project Budget Wkshts_Revised\Page 2 (Donat-non constr) (April 2003) Protect Name City Contract No. Project Manager Project Budget Total Northeast Iowa Response Group (NIRG) PROJECT BUDGET WORKSHEET - ALL PROJECTS lYW--4797"'( 60 PAGE ONE 7b5( Pat Treloar, Fire Chief $ 10,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name Northeast Iowa Response Group To be assigned by the Finance Project No. 12GRT Subproject No. NIRG % Paid by federal grant Paid by state grant % Paid by City % Paid by other entity 100.00% Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ El Yes No ❑ ❑x ❑ ❑x Done None ❑ ❑x Yes None ❑ E ❑ ❑x ❑ ❑x ❑ 0 The Northeast Iowa Response Group (NIRG) was established in 1994 to provide hazardous materials responses and currently serves an 11-county area. Waterloo Fire Rescue (WFR) provides the manpower for hazardous materials calls. NIRG reimburses the city for payroll costs for time spent in training, completing equipment maintenance and attending team meetings. Training is a crucial aspect to keep our Hazmat Team current and ready to respond. An important element in training includes participating in full scale exercises with other agencies including the DNR, Civil Defense, and multiple agencies at all levels of governmnent. These types of training exercises require a full team response, which is a minimum of 14 personnel. WFR will utilize payroll code "RO" to track the time for this project. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_Revised\Page 1 All Projects (Feb 2007) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO /24X-r- REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3875 Salary Reimbursement EXPENDITURES: Fund: 010 /2 -, , A Fund: Fund: Fund: Total 10,000.00 10,000.00 TOTALS $ 10,000.00 $ $ $ $ 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1114 Overtime Costs 10,000.00 10,000.00 TOTALS $ 10,000.00 $ $ - $ $ 10,000.00 5 26-4 (Signature ept. Head) Date (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_Revised\Page 2 (Donat-non constr) (April 2003)