HomeMy WebLinkAboutApproved Documents - 5/4/2020City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee ; /fir./�
Approval Date /�/�
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,164.00 plus est. shipping costs of $ N/A to pay for or purchase
additional playground mulch at Elks Park.
This purchase or expenditure is being made because:
to replace deteriorating mulch at swing play area
Vendor selected for this purchase: Boland Recreation Marshalltown, Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Boland Recreation is already under contract to replace a play structure and mulch at
Elks Park. This purchase meets the strategic Plan strategy 4.5.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑
❑ Bonds ❑
Road Use Tax n Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
416-37-4105-2168
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ignature Dept. Head or Designee)
Sanitation
(Project Code)
$ 50,000.00 /
$ 8,225.35
r4 /lam %i.L -1
ate (Sign ture Finance Dept. Review)
Date
K:\shared goodies \forms\Pre-Authorization Additional Mulch Elks Park.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 4,581.15 plus est. shipping costs of $ to pay for or purchase
Five Dell Latitude Laptops
This purchase or expenditure is being made because:
This purchase is being made both to help with remote access during the COVID19
outbreak but also will be used permanently as part of the City's Computer replacement.
Vendor selected for this purchase: DELL
n Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Dell has state contract and city is able to take advantage of state pricing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
418-01-8225-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 75,000.00
$ 5,979.41
41-29.2a2 0 �+,�..4 ,1�.�.�l/.c
(Signatur.7De.'. Head or Designee) Date (Signature Finance -Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Dell Laptops.xls (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee I
Approval Date 4 4/ 2O
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
traffic control for the FY2020 Osage Road and Wagner Road railroad crossing repairs
This purchase or expenditure is being made because:
Under terms of the DOT -Railroad -City agreement, City is responsible for cost of traffic
control.
Vendor selected for this purchase: Service Signing, Waterloo ,iowa
nBids or written quotes were taken on this purchase, as follows:
nBids or quotes were not taken on this purchase because:
Main provider of traffic control in area.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
Bonds
Road Use Tax
Federal/other grants
X
Sewer n Sanitation
Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-07-7500-2165
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Deptead or Designee) 'ate
(Project Code)
$ 8,246,875.00 ✓
$ $11,5588 (o?t'o, 3SO a
(Sidnature Finance Dept. Review)
h4:Z9-,2a
Date
K:\shared goodies\forms\FY2020 Osage & Wagner RR Xing Repair.xls (Mar 2010)
City GlerkDse �hly
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 23,274.00 plus est. shipping costs of $ 2,000.00 to pay for or purchase
25 Ton Tilt Tag Trailer
Delivery charge was $2,000 instead of the approved $1,700.00 due to COVD-19.
This purchase or expenditure is being made because:
Current trailer was taken out of service because of deterioration and safety issues.
This trailer will be used by both street and sewer departments so cost can be split.
Vendor selected for this purchase: Carolina Trailers
X
Bids or written quotes were taken on this purchase, as follows:
Carolina Trailers Tryon, NC $23,274.00
Jim Hawk Truck Trailers
Trail-Eze
Manchester, IA $29,770.00
Mitchell, SD $46,770.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): $24,974.00 approved 9/3/19
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer n Sanitation
Bonds Federal/other grants Other (specify)
X
This expenditure is to be coded to the following budget line -item:
q(9 4i-19-7100-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 140,0 nn 610,000
$ 7477120700 /4;OOy-1
Respectfully submitted,
aro) 'Y o r/ +.r cuc- %%r.L�suyi 14,2g -.70
(Signature De Head or Design e) Date (Sig ature Finance Dept. Review) Date
K:\shared goodies\forms\2020-April-Pre-Auth-Carolina Trailers - 25 Ton Tilt Tag Trailer -Street -415 -19-7100-2117 $23,247.00 plus $2,000
SH.xls (Mar 2010)
City Clerk Use Only
Finance Committee II
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 23,387.50 plus est. shipping costs of $ 2,340.80 to pay for or purchase
200 - Large Green -Model 79296 (96 gallon), 250 - Medium Green - Model 79264
(64 gallon) and 50 - Large Brown - Model 79296 (96 gallon) Carts
This purchase or expenditure is being made because:
Inventory of carts for trash and yard waste is very low.
These carts have withstood better than any previous ones.
Vendor selected for this purchase: Toter
X
Bids or written quotes were taken on this purchase, as follows:
Toter Statesville, NC $23,387.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1596
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitte
(Project Code)
$ 120,000.00 4' z stod
$ a6,7&I45/
142-d)4e&-' q/24/4 o o LA .2 — 2.9
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2020-April-Pre-Auth-525-15-5400-1596 - 200 large green, 50 large brown,250 Medium Green carts- Toter-
$23,387.50 + $2,340.80 SH.xls (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Committee
Approval Date
L'%fzczb
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Cente Department to expend
$ 2,300.00 plus est, shipping costs of $ 0.00 to pay for or purchase
Rekeying of many parts of the facility
This purchase or expenditure is being made because:
Properly securing the facility and the new equipment we have purchased. Also allows
for master keying system to control access better, and better control of keys.
Vendor selected for this purchase: B&B Lock
❑x Bids or written quotes were taken on this purchase, as follows:
B&B Lock: $2,151.56
Locksperts: $2,335.80
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
C
General Fund n Road Use Tax ❑ Sewer
Bonds
C
Sanitation
nFederal/other grants FIX I Other (specify) Manager Contribution
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respegtfully submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
$ 350,000.00 V
$ 4399771 3'iY a
Date
K:\shared goodies1forms120 Expenditure Pre -Authorization- Rekey (Mar 2010)
Wagner, Brendon
From: Kevin Morrison <bblockkey@gmail.com>
Sent: Friday, April 24, 2020 12:12 PM
To: Wagner, Brendon
Subject Re: Sullivan rekey
Follow Up Flag: Follow up
Flag Status: Flagged
CAUTION: This email originated from outside the organization, please proceed with caution.
Brendon, the padlocks are $41.27 and the cylinders for the padlocks are $85.43. thank you Missie
On Wed, Apr 22, 2020 at 6:41 PM Wagner, Brendon<Brendon.Wagner[clspectraxp.com> wrote:
Thanks. I have a call tomorrow to get permission to move forward. I will let you know the plan soon.
Any sense of what those padlocks will cost?
Thanks,
BRENDON WAGNER
General Manager
Five Sullivan Brothers Convention Center
Spectra Venue Management
0: (319) 291-0155 ext. 3860
Brendon.Wagner(aSpectraXP.com
www.SpectraExperiences.com
From: Kevin Morrison <bblockkey@gmail.com>
Sent: Wednesday, April 22, 2020 9:23 AM
To: Wagner, Brendon <Brendon.Wagner@spectraxp.com>
Subject: Re: Sullivan rekey
CAUTION: This email originated from outside the organization, please proceed with caution.
The cylinder is part of the outside trim so the panic bar still has to be removed for the rekey. So yes the charge does
apply to these doors as well..
On Wed, Apr 22, 2020 at 9:13 AM Wagner, Brendon <Brendon.Wagner@spectraxp.com> wrote:
Does the panic bar charge apply to doors where the cylinder is separate from the panic? For example, almost all of
the external doors have the cylinder several inches above or below the panic hardware, not like the exhibit hall doors
where the cylinder seems to be incorporated into the panic hardware.
BRENDON WAGNER
General Manager
1
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,342.00 plus est. shipping costs of $ n/a to pay for or purchase
Young Arena ammonia ice system annual preventative maintenance.
This purchase or expenditure is being made because:
the annual maintenance insures our equipment is able to maintain the ice sheet. It also
supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa
❑ Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff
has performed all maintenance work on the Young Arena ice system since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Qx General Fund C Road Use Tax EISewer ri Sanitation
111 Bonds ExiFederal/other grants[11 Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ly submitted,
(Project Code)
$ 13,000.00 r5oob f UUb
$ 1-A767% / $ /, /k
(Signature Dept, tj or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodies\forms12020 Ice System PM Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee tt
Approval Date CI`i/Zit°
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 1,550.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Removal of concrete and replace pool deck sections at Gates Pool
Vendor selected for this purchase: Bowers Masonry
❑ Bids or written quotes were taken on this purchase, as follows:
X
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
Road Use Tax n Sewer Sanitation
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
418-22-4200-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ /OOij00
$ 4,(93 d�
Z$-Zo a ,lcee.� e-
(Sig ature ad or Designee) Date (Signa, /�
ture Finance Dept. Review) Date
Ushered goodies\forrns\Expenditure Pre-Authorizafion.xls (Mar 2010)
City Clerk Use Only
Finance Committee 5
i14' /
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 6000.00 (NTE) plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Repair piping at Gates Pool
Vendor selected for this purchase: ACCO
n Bids or written quotes were taken on this purchase, as follows:
X
Bids or quotes were not taken on this purchase because:
ACCO was only bid received
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
Bonds
Road Use Tax
Federal/other grants
n
Sewer Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
418-22-4200-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ /da, OOd
� r
$
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms \Pre- Auth ACCO Gates Pool Piping Repair.xls (Mar 2010)
Mayor
QUENTIN
HART
COUNCIL
MEMBERS
MARGARET
KLEIN
Ward I
JONATHAN
GRIEDER
Ward 2
PATRICK
MORRISSEY
Ward 3
JEROME
AMOS, JR.
Ward 4
RAY
FEUSS
Ward 5
SHARON
JUON
At -Large
DAVE
BOESEN
At -Large
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICI ILLLE WEIDNER, CPA • Chief Financial Officer
TO: Finance Committee
DATE: April 29, 2020
FROM: Michelle Weidner, Chief Financial Officer 411
RE: Request to dispose of Convention Center Furnishings and Equipment
There are a number of items stored at the Convention Center that are not in use that we are
requesting authorization to dispose of, as follows:
2 pianos
6 cash registers
6 32" lcd televisions
4 Holiday Trees
8 Trash Cans
Dance Floor Panels 295
Various Dance floor parts and carts unkn
Double Kegerators 6
Single Kegerators 3
Salad Bar carts 3
Misc Pipe and Drape pieces unkn
Table Number Stands 36
Steak knives 500
Various Forks (misc patterns and sizes) 500
Various Knives (misc patterns) 500
Various Spoons (mist patterns and types) 500
Coffee Saucers (misc patterns/sizes) 650
Coffee Cups (misc patterns/sizes) 240
Misc Parfeit dishes 325
Fruit bowls 36
Cereal bowls 70
Soup Cups 280
Dressing Boats 17
Creamers 5
Teapots 5
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Glassware (misc types/styles) 1500
Ice Cream dishes 25
Misc Glassware racks unkn
Misc Polycarbonate lids unkn
Plastic branded salad dressing ladles 36
Dinner Plates (misc sizes/patterns) 720
Clear Salad Plates 520
Appetizer Plates (misc sizes/patterns) 500
B&B Plates (misc sizes/patterns) 700
Dessert Bowls (misc sizes/patterns) 500
Plastic Beer Pitchers 60
Floor Mixer 1
Misc Service/Display ware 30
Plastic ladles 30
conveyer belt toaster 1
Large tea dispensers 6
Misc Kitchen utensils 45
Meat slicer 1
Cambro hot beverage dispensers 5
Coffee Urns 4
Plastic cafe baskets 50
Sugar Packet holders 50
Lift Top Chafers 30
Misc tables that do not fit with anything else 15
Misc shelving and transport carts for items being disposed of unkn
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
. � � • ' � � �
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
FY 2020 Newell Street Rise Project #RM-8155(765)--9D-07
••'
Matt Schindel
$ 995,695.75
1. How will this project be funded?
A. Federal Grant Yes 0 No 0
Grant Name
B. State Grant
Grant Name
C. City Match
D. Other Entities
Yes 0 No
CFDA #
Revitilize Iowa's Sound Economy Program
Source of Funding Local Option/Northeast Site TIF
Yes 0 No
Paid by federal grant
Grant Agreement Number
Paid by state grant
50.00%
Grant Agreement Number 2020-R-001
Paid by City
Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED) Qx
Yes No
3. Does the project include the purchase of right of way or other real property? � Qx
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees � ❑x
B. Publication, or printing costs
C. Others, list � Qx
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Reconstruction of Newell St East of Springview Ct and West of Northeast Drive
Page 2 must be attached and signed.
50.00%
K:\shared goodies\forms\991 -Project Budget Worksheet April 2020.x1s\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) FY 2020 Newell Street Rise Project #RM-8155(765)--9D-07
Department No. project will be budgeted under
Activity No. project will be budgeted under
Fund: 290
REVENUES:
3000
Cash on Hand
3112
Local Option Sales Tax
3350
Federal Grant
3357
Shared Program -County
3358
Shared Program -City
3360
Shared Program -State
3361
State Grant
3365
State RISE Grant 468,750.00
3368
EPA Grant
3373
Federa Grant Pass Thru
3377
EDA Grant
3720
Donations -Restricted
3750
Sale of Bonds
TOTALS
EXPENDITURES:
2103
Engineering &Consulting
2125
Traffic Control Equipment
2140
Land Acquisition
2144
Land Improvements
2146
Demolitions
2151
Building Construction
2156
Bikeway Construction
2162
Storm Sewers
2163
Sanitary Sewers
2164
Sidewalks
2165
Streets &Roadways
2199
Non -participating Misc
07
7500
(Each column should only include amounts by fund)
Fund: 205
400, 000.00
Fund:426 Fund:
$ 126,945.75
$ 468,750.00 $ 400,000.00 $ 126,945.75
$ 105,000.00
468,750.00 295,000.00 126,945.75
TOTALS $ 468,750.00
City Clerk Use Only
Finance Committee
Approval Date u
To be assigned by the Finance Dept.
Project No.
Subproject No.
Fund:
$ 400,000.00 $ 126,945.75 $ - $ -
(Sig
Review)
Total
$ 126,945.75
400, 000.00
468,750.00
$ 995,695.75
$ 105,000.00
890,695.75
$ 995,695.75
zy�
Date
K:\shared goodies\forms\991 -Project Budget Worksheet April 2020.x1s\Page 2 (Constr Proj) (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE oEPT. oNLY
Finance mmittee approval required?
YES NO
r "
If so, date approved: � �' � '' `� __
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance
Committee
of the City Council
and/or Finance Dept. is
hereby requested
to authorize the following
line -item budget
amendment
for FYE
2020
submitted
by the
Animal Control
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
525 17 2400 3873
Reimb Services
4,000.00
525 17 2400 1314
Health Services
4,000.00
TOTAL
This amendment is being requested because:
Cedar Bend Humane Society Charges
Prior Committee Actions (Dates):
$4,000.00
TOTAL
�..__ __r.. .._-._..�
Date Posted (Finance Dept.)
$4,000.00
K:\users\shared goodies\forms\2020-April- Line Item Amendment -Animal Control- decrease 525-17-2400-3873 -increase 1314-$4,OOO.00.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE oEPr. oNLY
Finance Cpmmittee approval required?
YES � NO
If so, date approved: _
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2020
submitted by the
Street
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
205 19 7100 3722
Refunds
16,128.00
205 19 7110 1513
Chemicals, ases
16,128.00
TOTAL
This amendment is being requested because:
To purchase emulsions.
Prior Committee Actions (Dates):
(Signature D,�pt. Head or Designee)
$16,128.00
Date
TOTAL
Finance Dept. Review)
Date Posted (Finance Dept.)
$16,128.00
K:\users\shared goodies\forms\2020- April- Line Item Amendment -Street -decrease 205-19-7100-3722 -increase 205-19-7100-1513-$16,128.00.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept. I FINANCE DEPT. ONLY
FinanceCommittee approval required?
NO
If so, date approved: : jy aOd6
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2020
submitted by the
Fire
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010-12-1410-3000
Cash Reserves
600,000.00
010-12-1410-1319
Pro -services
600,000.00
TOTAL $600,000.00 TOTAL $600,000.00
This amendment is being requested because:
This amendment is to cover costs related to the Iowa Ground Emergency Transportation (GEMT) prorgam. The program requires participants
to provide the State of Iowa's portion of the reimbursement prorgam prior to receiving the federal share under the program. We are unsure
if we will receive the payment prior to the end of our current fiscal year thus we are requesting to use cash reserves. The federal share
payment that we are expecting will be over $1,000,000,00,
Prior Committee Actions
(Signature Dept. ead or Designee)
Date
(Signature Finance Dept. Review)
Date Posted (Finance Dept.)
Date
K:\users\shared goodies\forms\Budgel Amendment Request Form.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance yOmmitlee approval required?
YES �/ NO
If so, date approved: 6 �� v ab
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 20
submitted by the
Human Resources
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
200 09 8980 3000
Fund Balance
7,014.�'
200 09 8980 1369
Fiducia Trans
7,014.
ilt�Y>f_1!
This amendment is being requested because:
Prior Committee Actions (Dates):
re Dept. Head or Designee)
$7,014.33
TOTAL
Date (Signature Finance Dept. Review)
Date Posted (Finance Dept.)
$7,014.33
`0�0
Date
K:\users\shared goodies\forms\Copy of Copy of Budget Amendment Request Form.xls (Apr 20D3)
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE •City Clerk MICHELLE WEIDNER, CPA •Chief Financial Officer
������• TO: Finance Committee
QUENTIN
HART DATE: Apri129, 2020 l
�"
COUNCIL FROM: Michelle Weidner, Chief Financial Officer `�
MEMBERS
� � � � � � � � � RE: Request to dispose of Convention Center Furnishings and Equipment
MARGARET There are a number of items stored at the Convention Center that are not in use that we are
K].E1N
6Yard T requesting authorization to dispose of, as follows:
JONATHAN 2 pianos
GRIEDER 6 cash registers
/Yard 2
6 32" lcd televisions
PATRICK 4 Holiday Trees
MORRISSEY g Trash Cans
{Yard 3 25 8 foot round tables
JEROME 5 6 foot tables
AMos, JR. Misc audio visual equipment
/Yard 4
RAy Dance Floor Panels 295
FEUSS Various Dance floor parts and carts unkn
6Yard 5
Double Kegerators 6
SHARON Single Kegerators 3
JUON Salad Bar carts 3
At -Large
Misc Pipe and Drape pieces unkn
DAVE Table Number Stands 36
BOESEN Steak knives 500
AI -Large
Various Forks (misc patterns and sizes) 500
Various Knives (misc patterns) 500
Various Spoons (misc patterns and types) 500
Coffee Saucers (misc patterns/sizes) 650
Coffee Cups (misc patterns/sizes) 240
Misc Parfeit dishes 325
Fruit bowls 36
Cereal bowls 70
Soup Cups 280
Dressing Boats 1 �
Creamers 5
Teapots 5
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Aciion Employer
Glassware (misc types/styles) 1500
Ice Cream dishes 25
Misc Glassware racks unkn
disc Polycarbonate lids unkn
Plastic branded salad dressing ladles 36
Dinner Plates (misc sizes/patterns) 720
Clear Salad Plates 520
Appetizer Plates (misc sizes/patterns) 500
B&B Plates (misc sizes/patterns) 700
Dessert Bowls (misc sizes/patterns) 500
Plastic Beer Pitchers 60
Floor Mixer 1
disc Service/Display ware 30
Plastic ladles 30
conveyer belt toaster 1
Large tea dispensers 6
disc Kitchen utensils 45
Meat slicer 1
Cambro hot beverage dispensers 5
Coffee Urns 4
Plastic caf6 baskets 50
Sugar Packet holders 50
Chafers 38
Misc tables that do not fit with anything else 15
Misc shelving and transport carts for items being disposed of Unkn
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
FINANCE DEPT. STAFF ONLY
TRAVEL REQUEST
CITY OF WATERLOO
NAMES) AND POSITIONS)
Brock Weliver, Fire Prevention Officer
NAME OF CLASS /MEETING:
ICC Fire Inspector II Certification
DEPARTURE DATE:
RETURN DATE:
LINE ITEM USED
FY�420 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
O<o /z �vva a e&
56D /) "
�V,o02
DATE �y� 4910 0"� 40
final - Clerk/Finance Copy - Department
DATE:
Online
DESTINATION: Waterloo, IA
DEPARTURE POINT
IF NOT WATERLOO:
DAT
ES) OF MEETING:
PURPOSE OF TRAVEL/TRAINING:
Lt. Weliver is seeking to obtain an advanced fire inspector certification. This certification is conducted online at a specified
date and time. The location used is the City of Waterloo Building Department.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
X
CITY VEHICLE
AIRFARE
ESTIMATE OF COST:
MEALS
$219.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $
DEPARTING FROM:
X COST $
PRIVATE VEHICLE
BUDGET LINE ITEM: ��
TAXI X GRANT REIMBURSABLE
PARKING YES NO
AIRFARE X REQUIRED CERTIFICATION
MISC/TOLLS YES NO
219.00 TOTAL: $ 219.00 PER PERSON
I BELIEVE�T�HIS�TRIP SERVES A PUBL.LC{ PURPOSE I APPROVE THIS TRAVEL REQUEST
C TYISVF WATERLUVJ B CIALrTO THE
DATE
iiLYlUH7
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
TRAVEL REQUEST
CITY OF WATERLOO
NAMES) AND POSITION(S):
Michelle Weidner, CFO
NAME OF CLASS /MEETING:
Iowa Governmental Audits — Local Government
Update
DEPARTURE DATE:
511112020
PURPOSE OF TRAVEL:
Continuing education for CPA license.
RETURN DATE:
5/1112020
LINE ITEM USED
FY _2020 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
O30 03 8400 1346
ipd!5 00
REQUEST 5� 3 - L %
DATE 3 i / )'q 0
Final - Clerk/Finance Copy - Department
DATE:
4/2912020
DESTINATION: In -office webcast or Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATES) OF MEETING:
511112020
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST: � BUDGET LINE ITEM: 010 03 8400 1346
225.00
LODGING TAXI I x GRANT REIMBURSABLE
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 225.00
PARKING
AIRFARE
SC
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
r
ARTMENT HEAD
/TOLL
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 225.00 PER PERSON
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
O30 03 8400 1346
TRAVEL REQUEST
CITY OF WATERLOO
NAMES) AND POSITION(S):
Michelle Weidner, CFO
NAME OF CLASS /MEETING:
Iowa Governmental Roundtable
DEPARTURE DATE:
511212020
RETURN DATE:
511212020
FY 2020 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Final - Clerk/Finance r
DATE:
4/2912020
DESTINATION: Webinar
DEPARTURE POINT
IF NOT WATERLOO,
yj� q (/7
hh\I - nehll Y�+Wlh h'F
ES) OF MEETING:
511212020
DAT
PURPOSE OF TRAVEL:
Continuing education for CPA license. Includes updates from Iowa Auditor of State, GASB (Governmental Accounting
Standards Board) staff, and SEC (Securities and Exchange Commission) updates.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
METHOD OF TRAVEL:
X CITY VEHICLE
ESTIMATE OF COST:
300.00
YES NO
AIRFARE DEPARTING FROM:
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL
$ 300.00
TAXI
PARKING
AIRFARE
SC/TOLLS
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
ARTMENT
PRIVATE VEHICLE
BUDGET LINE ITEM: 010 03 8400 1346
NEENNED
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 300.00 PER PERSON
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE