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HomeMy WebLinkAbout02/25/20131. 2. 3. 4. FINANCE COMMITTEE February 25, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 18, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Payne; Investigator Saunders; Investigator Girsch Homeland Security Conference Los Angeles, California June 3-8, 2013 $6,387.75 Bill Harter, Captain Basic Fire/Arson Investigator School Ames, Iowa March 11-22, 2013 $1,106.50 Pat Treloar, Fire Chief Fire Department Company Officer -Level 2 Des Moines, Iowa March 26-29, 2013 $460.24 Eric Thorson, PE, City Engineer American Public Works Association Spring Conference West Des Moines, Iowa March 27-29, 2013 $427.00 5. Approval of request to seek bids for three (3) replacement pickup trucks for the sewer department —Submitted by Mark Rice, Public Works Director. 6. Approval of request to seek bids for one (1) 2013 stump cutter unit for the leisure services parks department —Submitted by Mark Rice, Public Works Director. 7. Approval of request to seek bids for one (1) 2013 sedan for fire department —Submitted by Mark Rice, Public Works Director. 8. Approval of request to seek bids for six (6) 2l3 police patrol vehicles —Submitted by Mark Rice, Public Works Director. 9. Pre Authorizations to Expend over $1,000.00 f Dept Amount + Est 3/1-1 Expenditure Cultural & Arts $2,450.00 Telephone system repairs Fire $3,100.00 Laptop & computer monitors Fire $2,000.00 Leadership training and coaching Fire $39,500.00 + `31,000.00 Hazmat suits, boots, overpack drums Fire $1,794.48 + $30.00 Hazmat gloves and glove rings Leisure Services $1,900.00 Lumber for completion of dugouts at Tibbitts park Leisure Services $12,840.30 Trees to be delivered, ptanted and watered for the Airport Boulevard tree project Leisure Services $2,879.00 One Greens Groomer to be used at the 3 municipal golf courses Police $4,716.00 Client access licenses for the remote access of computers outside of the department Waste Management Services $18,720.00 Struv Free chemical BUDGET LINE ITEMS TO BE AMENDED 10. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $16.250.00—Submitted by Leisure Services Department. 11. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $3,611.25—Submitted by Leisure Services Department. 12. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $45,253.26—Submitted by Leisure Services Department. 13. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $6,347.48—Submitted by Fire Department. 14. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $400,200.00—Submitted by Community Development Department. 15. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $653,000.00 Submitted by Community Development Department. 16. Authorization to increase several Line Items on file in the City Clerk's office in the mount of $6,020.00—Submitted by Leisure Services Department. 17. Authorization to increase several Line Items on file in the City Clerk's office in the amount of $6,585.56 Submitted by Leisure Services Department. 18. Approve the project budget for the Washington St/US 218 System's Traffic Safely Improvements project in the total amount of $270,000.00 with $250,000.00 funded with a Traffic Safety grant —Submitted by Traffic Operations Department. 19. Approve the project budget for the -TroR e Safety Radio Broadcast Public Awareness Campaign in the amount of $20,000.00 funded with a Traffic Safety grant —Submitted by Traffic Operations Department. 20. Approve the project budget for the 2013 Cedar Valley Human Rights conference funded with the Fair Housing contract in the total amount of $2,350.00 Submitted by Human Rights Department. 21. Approve the project budget for the Riverfront Sports Park Path Lighting project with $18,000.00 funded by donations and rebates and $6,000.00 funded with city bond funds — Submitted by Leisure Services Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCC COMMITTEE February 18, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that the Minutes of February 11, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed David McFarland, Investigator LEIN School Des Moines, Iowa April 1- 13, 2013 $1,450.00 Reed Palo, Chickasaw County Deputy; Ben Neuman, Evansdale Officer; Zachary Eckenrod, Charles City Officer; William Derrig, Hamilton County Deputy; Jason Hugi, Mason City Investigator LEIN School Des Moines, Iowa April 1-. 13, 2013 $4,000.00 Sergeant McGeough, Officer Bose, Sullivan, Savage, Gann and Frein MGIA Conference Merryville, Indiana May 18- 22, 2013 $4,674.16 Officer Lindaman, Sergeant McGeough, Sergeant Hoelscher Explosive Breeching Des Moines, Iowa April 8- 12, 2013 $738.00 Officer Jeager 2013 Midwest Gang Investigators Merryville, Indiana May 18- 22, 2013 $695.00 Officer Pohl ICAC First Responder Lantern 3 Software Boston, Massachusetts March 4- 8, 2013 $1,853.00 Suzy Schares IIMC Annual Atlantic City, New Jersey May 18- 24, 2013 $2,950.00 Wanda Dorris, Housing Coordinator; Gladys Rainey, Housing Coordinator NAHRO Conference Des Moines, Iowa April 17- 19, 2013 $1,187.12 Captain Pillack; Lieutenant Payne FBI National Academy Spring Conference Omaha, Nebraska April 10- 12, 2013 $715.00 Wayne Castle, Associate Engineer 76th Annual SLSI Land Surveyors Conference Ames, Iowa March 7- 8, 2013 $305.44 Todd Derifield, City Forester 57th Annual Iowa State University Shade Tree Short Course Ames, Iowa February 26-27, 2013 $272.08 Ayes: Two. Motion carried. Finance Committee February 18, 2013 Page 2 Moved by Hart, seconded by Cole that request of Oscar Aguilar of 48 Mulberry Street is requesting garbage reimbursement in the amount of $315.00 because the property was charged for two garbage cans when in fact they have only had one garbage can —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that request of Carl Herold of 1253 Logan Avenue is requesting garbage reimbursement in the amount of $21 because the property has been vacant since September 2, 2012—Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that request of Leon Mosley is requesting yard waste reimbursement in the amount of $51.00 because the property does not have a yard waste can nor have they ever had one —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that request to dispose of excess equipment —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $4,100.00 Insulation and duct work for Carnegie Annex Building/Maintenance $7,728.00 Gallery Remodel Building/Maintenance $1,000.00 Fire alarm suppression system plans review Building/Maintenance $8,323.55 Kitchen equipment for Five Sullivan Brothers Convention Center City Clerk $6,752.00 Additional software and service; create interface between timekeeping and payroll system; add additional employees Community Development $4,500.00 4 hour lead safe renovator refresher class and 8 hour lead safe renovator class Culture & Arts $1,500.00 License agreement with Zapplication to use their website to promote the Holiday Arts Festival and the RiverLoop Arts Festival to artists throughout the Midwest Engineering $3,990.16 Autocad Infrastructure Design Suite Software Support Fire $6,500.00 + $350.00 Tire chains for fire apparatus Fire $5,000.00 Firm mattress sets Leisure Services $2,311.25 14 foot tilt bed trailer Mayor $4,788.42 Metro Coalition fiscal 2013 Dues Safety Committee $10,000.00 Driver Training Program (CDL and Non-CDL) Waste Management Services $51,253.00 Aries Pathfinder camera and components Ayes: Two. Motion carried. Moved by Cole, seconded by Hart that increase of several line items on file in the City Clerk's office in the amount of $174,571.00—Submitted by Waterloo Housing Authority Department, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Hart that increase of Line Item 3000 (Cash/Fund Bal) and Line Item 2163 (Sanitary Sewers) in the amount of $430,000.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Finance Committee February 18, 2013 Page 3 Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated February 18, 2013, pp. 1-33, in the amount of $1,012,722.21, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Cole that the meeting be adjourned at 5:17 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk t FINANCE DEPT. STAFF ONLY LINE ITEM USED010-11-1150LEIN TRAVEL REQUEST CITY OF WATERLOO FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 11GRTLEN7 3k� 5( ( Copy Department NAME(S) AND POSITION(S): Lt. Corbin Payne, Inv. Joe Saunders, Inv. Mike Girsch DATE: February 13, 2013 NAME OF CLASS / MEETING: Homeland Security Conference DESTINATION: Los Angeles, California DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 3, 2013 RETURN DATE: June 8, 2013 DATE(S) OF MEETING: June 4-7, 2013 PURPOSE OF TRAVEL: To attend the 2013 National Homeland Security Conference in Los Angeles, California. The Conference is scheduled from June 4-7, 2013. Training included in the conference: DOD Support to Emergency Managers, lnteroperability, Grants and Program Management, Public/Private Management, Port Security, Transit Security, Emergency Management, Fire/ CNRNE. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $2178.75 LODGING $ 60.00 TAXI $1119.00 MEALS $30.00 PARKING $1350.00 REGISTRATION $ 1650.00 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $6387.75 010 11 1150 LE/N BUDGET LINE ITEM: 11GRTLEN7 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD Dan Trelka, Director MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,1/0 /.;2- /4/0C i3 `/& FY gt'i BUDGETED 7?o`i CU EXPENDED YTD i 37¢.CS THIS REQUEST t LEFT AFTER THIS REQUEST / DATE ,_ -%- Jr .1i', 3 NAME(S) AND POSITION(S): Bill Harter, Captain DATE: 1 I9i,iu 1 N 1 Rnarn.c rr CAI r,116,11 February 18, 2013 NAME OF CLASS / MEETING: Basic Fire/Arson Investigator School DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 11, 2014' RETURN DATE: March 22, 2012 DATE(S) OF MEETING: March 11-22, 2013 PURPOSE OF TRAVEL: Attend Basic Fire/Arson Investigator Classes. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: $440.00& Tax LODGING TAXI 240.00 MEALS PARKING 250.00 REGISTRATION AIRFARE 76.50 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1,006.50&taxes ria) = /0/15.' BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE ANCESSARY AND BENEEICIAL TO THE CITY OF WA ERL DEPAR EAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED ' /��� /3./ FY c.? V3BUDGETED k97�G.t-'�' EXPENDED YTD / 3 7,1 06 4/ THIS REQUEST LEFT AFTER THIS REQUEST DATE S'U; S_ 7/ NAME(S) AND POSITION(S): Pat Treloar, Fire Chief DATE: February 19, 2013 NAME OF CLASS / MEETING: Fire Department Company Officer- Level 2 DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 032613 RETURN DATE: 032913 DATE(S) OF MEETING: 032613 to 032913 PURPOSE OF TRAVEL: Fire Department Company Officer- Level 2 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 282.24 LODGING $80.00 MEALS $50.00 REGISTRATION MILEAGE/FUEL 48.00 TOTAL FOR ALL: $ 460.24 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: U/, /2 /3/44c' /3c/4 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Ay.D.4s SARY AND BENEFICIAL TO THE I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR a— I q-ao I DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED :26)6' C? '7g ,., /34(a FY Jo); BUDGETED EXPENDED YTD 6 i THIS REQUEST ) LEFT AFTER THIS REQUEST /..2 6Y 78 DATE -774: Original- Clerk/Finance Co. - rtment NAME(S) AND POSITION(S): Eric Thorson, PE City Engineer DATE: February 12, 2013 NAME OF CLASS / MEETING: American Public Works Association Spring Conference DESTINATION: West Des Moines. IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 27, 2013 RETURN DATE: March 29, 2013 DATE(S) OF MEETING: March 28 — 29, 2013 PURPOSE OF TRAVEL/TRAINING: To attend American Public Works Association Spring Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $207.00 LODGING TAXI 35.00 MEALS PARKING 185.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 427.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 427.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST t:�C g4.rY% EPARTMENT HEAD MAYOR February 15, 2013 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 25, 2013 Prepared: February 15, 2013 Dept. Head Signature: # of Attachmen SUBJECT: Request authorization to seek bids for three (3) Replacement Pickup Trucks for the Sewer Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: 520-14-5200-2117 Policy Issue Alternative Background Information: Request authorization to seek bids for replacement of three (3) pickup trucks to support operations at the Sewer Department. Funds to support this replacement were budgeted in the FY13 Operational Budget. CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 25, 2013 Prepared: February 19,2013 Dept. Head Signature:'' # of Attachments: SUBJECT: Request authorization to seek bids for One (1) 2013 Stump Cutter Unit for the Leisure Services Parks Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: GO Bond Proceeds (412) Policy Issue Alternative Background Information: Request authorization to seek bids for replacement of one (1) Stump Cutter used by the Leisure Services Parks Department. CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 25, 2013 Prepared: February 19, 2013 Dept. Head Signature--`'`" # of Attachments: SUBJECT: Request authorization to seek bids for One (1) 2013 Sedan for Fire Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: GO Bond Proceeds: 412-12.1400.2117 Policy Issue Alternative Background Information: Request authorization to seek bids to replace Fire Sedan 121322. Funds to support this replacement were budgeted in the 2012 CIP Program. CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 25, 2013 Prepared: February 20, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bid for six (6) 2013 Police Patrol Vehicles Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for six (6) 2013 Police Patrol Vehicles. CIP funds were budgeted for these expenditures. Expenditure Required: Estimate $24,000 each Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Vehicles being replaced exceed the established guidelines for replacement, i.e., mileage, age and/or overall condition. City Clerk Use Only Finance Committee Approval Date t9 50 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the attfuv (� Department to expend $ 2,450.00 plus est. shipping costs of $ 0.00 to pay for or purchase Schmitt Telecom Partners, Inc. Invoice 44253W dated 2/5/2013 for $2450.00 Voicemail problems- and a refurb. Server card replaced. This purchase or expenditure is being made because: Voice mail connections for Center for Arts and Young Arena not working several times, services, monitoring and labor calls 12/11 and 3/12 Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: A portion of this bill will be paid by Young Arena (When the voicemail is out at the Arts building it is also out at Young Arena) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund Road Use Tax D Sewer n Sanitation n Bonds n Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: 411-26-4205-2152 capital improvement funds-bld equipm. (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is pe tfull su fitted, �g Jt� Z/1U/i� (5igna ure Dep . ead r Designee) ate (Signature Finance Dept. Review) Date (Project Code) 1) f $ $ 6579 0.0a IL zlq,S 's K:\shared goodies\forms\ExpsAutrzSchmittbill 2-8-13 (Mar 2010) Schmitt Telecom Partners, Inc. 722 Water Street, Suite 400 Waterloo, IA 50703 Bill To Waterloo Center for the Arts/Young Arena 225 Commercial St. Waterloo, IA 50701 Service Ticket # I 44253W Description Invoice Date 2/5/2013 Invoice # 44253W Customer PO Technician NH Account # 2184W Customer Waterloo Center for the Arts/Young Arena 225 Commercial St. Waterloo, IA 50701 Customer Contact Paulette Hawkenson Customer Phone Qty 319-291-4490 Rate Amount Voicemail is down. Troubleshoot issue with TVSE turning off/on. 12/15/11: Checked a phone, no audio on voicemail. Saw that voicemail had been turning the TVSe card off at random times and on multiple days. Made a log file and reset TVSe card. Voicemail came back up. Tested. 12/21/11: Remote — Checked number of times the TVSe had gone down. Had been going down at least once per day since Nov. 24th. Dialed into City Hall, Library, Fire Department and Leisure Services, they have not been going down at all. 3/5/12: Created a log file and looked at history of TVSe. It was still going down randomly every day. Replaced it with a TVSe+. Tested. 3/8/12: Checked error logs of temporary TVSe+. Made test calls. Replaced TVSe+ with original TVSe. Checked chip and software versions. Put TVSe+ back into system. Met with Paulette to discuss work completed and what had been found. 3/22/12: Remote — Checked TVSe+ history, had not gone down once. TVSE+ Server Card, Refurb Labor $90 hr Service Order Charge 1 3.75 1 2,062.50 90.00 50.00 2,062.50 337.50 50.00 A Finance Charge of 1.5% per month (annual percentage rate of 18%) will be charged on all past due accounts. Subtotal $2,450.00 Phone # 319-232-3701 Fax# 319-232-1191 E-mail enolting@schmitthouse.com Web Site www.schmitthouse.com ►fir` % CenturyLink- Channel Alliance Alliance Member Sales Tax 0 $0.00 Total $2,450.00 Balance Due $2,450.00 Please remit to: P.O. Box 2213 Waterloo. IA 50704-2213 Net 30 PAULETTE HAWKENSON From: KENT SHANKLE Sent: Monday, February 11, 2013 4:42 PM To: PAULETTE HAWKENSON Subject: FW: schmitt telecom charges From: PAUL HUTING Sent: Monday, February 11, 2013 4:40 PM To: KENT SHANKLE Cc: MADONNA WELSH Subject: FW: schmitt telecom charges fyi.... From: Steve Schmitt fmailto:sschmitt(aschmitthouse.coml Sent: Monday, February 11, 2013 4:38 PM To: PAUL HUTING Subject: RE: schmitt telecom charges Hi Paul, I would think a fair way to split the cost would be based on the number of phones in each building? I can get that info together for you Tuesday. Thanks Steve From: PAUL HUTING fmailto:PAUL.HUTING(&WATERLOO-IA.ORG1 Sent: Monday, February 11, 2013 3:57 PM To: SIEVE SCHMITT Subject: FW: schmitt telecom charges Steve, Could you help me determine a "fair share" cost for Young Arena? See below: Thanks! Paul Huting Leisure Services Director City of Waterloo, Iowa 1101 Campbell Avenue 50701 (319) 291-4370 From: KENT SHANKLE Sent: Monday, February 11, 2013 11:34 AM To: PAUL HUTING Subject: schmitt telecom charges Hi Paw{, Paulette has informed me that beginning in December we started to experience voicemail outages here and at Young Arena. The voicemail equipment which serves both of our sites is housed in that basement at WCA. Schmitt Telecom was called in to correct the situation. Consequently, we have been presented with a bill for $2,450.00. Is there any chance that since this equipment serves both WCA and Young Arena that we might somehow share costs on this? Normally, we just pay the telephone service bills but this bill is unusually large and it represents a huge and unexpected hit to our budget... Kent Email scanned by PC Tools - No viruses or spyware found. (Email Guard: 9.0.0.2308, Virus/Spyware Database: 6.20870) http://www.pctools.com 2 City Clerk Use Only Finance Committ 77// Approval Date JCJ10 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 3,100.00 plus est. shipping costs of $ to pay for or purchase 1 Latitude E 5530 Laptop and 10 computer monitors. This purchase or expenditure is being made because: Current laptop is not functioning properly and is in need of replacement and we are replacing our CRT monitors. Vendor selected for this purchase: DELL E Bids or written quotes were taken on this purchase, as follows: Purchasing through Information Services (Matt O'Brien). ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax Sewer ❑ Sanitation Federal/other grants. (;_ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 75,000.00 V and the current available balance is 1 espectfu y submitted, $ .33,904.1 (y 1 3_� is 3 (Signature4bept. Head or Designee) Date (Signature Finance lept. Review) Date QUOTATION Quote #: Customer #: Contract #: CustomerAgreement #: Quote Date: Date: 2/13/2013 Customer Name: 644908988 001670783 WNO8ACA IA PA B27160 02/13/2013 CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. SALES REP: Email Address: Gabriel Trapani Gabriel Trapani! Dell.com SYSTEI Description PHONE: Phone Ext: 1800-2893355 50000 01 RtaT/ L 8`• DELL UltraSharp U2312HM 23" Monitor, 23.0 Inch VIS, Widescreen, VGA/ DVI/ DP, Customer Install (320-2807) Thanks for Choosing Dell (465-5066) 3YR Limited Warranty Monitor, Advanced Exchange (986-4872) (*) (") Quantity 1 1 l 1 1 0 SiS ±i R1CiC :$138 titotAt Description Dell Professional P1913 19" Monitor with HAS,19.0 Inch VIS, Widescreen, VGA/DC/DVI/DP (320-9715) 3YR Limited Warranty Monitor, Advanced Exchange (986-4872) Quantity 1 1 -DISCOUNT/COUPON APPL -DISCOUNT: SPECIAL OF Product Subtotal: $2,217.50 Tax: $0.00 Shipping & Handling: $0.001 jState Environmental Fee: $0.00 1 Shipping Method: LTL 5 DAY OR LESS j (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF WATERLOO for Dell products and services shall be subject to Dell's Terms and Conditions of Sale -Direct, which can be found atwww.dell.com/terms, and which incorporate Dell's U.S. Return Policy at www.dell.com/returnpolicy#total . Please read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, DellIEMC and EMC- branded products, PowerVault ML6000 tape libraries, non -Dell -branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.com/servicecontracts. All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. 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The Dell Online Store: Build Your System Page 1 of 2 Print Summary Latitude E5530 Price Instant Savings Price $1,377.62 5510.8E $866.76 L3Preliminary Ship Date: 2/22/2013 My Selections All Options • Latitude E5530 Date Catalog Number Catalog Number / Description Processor: 3rd gen Intel® Core" i5-3210M Processor (2.5GHz, 3M cache) Operating Systems: Windows 7 Professional, No Media, 64-bit, English Energy Star: Energy Star 5.2 Enabled / EPEAT LCDs: 15.6" HD (1366x768) Anti -Glare WLED-backlit Expansion Slot: Express Card Memory: 8.0GB, DDR3-1600MHz SDRAM, 2 DIMMS Internal Keyboard: Internal English Single Pointing Keyboard Camera and Microphone: Noise Cancelling Digital Array Microphone System Management: Broadcom TruManageT" Latitude E5530: Dell Latitude E5530 Primary Storage: 320GB 7200rpm Hard Drive Primary Optical Device: 8X DVD4-/-RW Wireless: Dell Wirelesem 1504 802.11g/n Single Band Wi-Fi Half Mini Card Modem: No Modem 2/13/2013 10:43:00 AM Central Standard Time 84 Retail rc1158091 Product Code Qty SKU 153210M W7PN61 E ESTAR HD EXP 8G2D6 ENG MIC TM E5530 320G72 DR DW1504 NOMODEM Id 1 [319-0647] 2 1 [330-6322][421- 11 8067][421-8718] 1 [331-6464] 40 1 [320-3219] 10 1 [318-1936] 6 1 [319-0038] 3 [331-2169][331- 1 60171[331-74081 4 [331-9867] 1 [318-1934] 17 1 [331-7217] 21 1 [225-2984] 1 1 [342-2355] 8 1 [318-2231][318- 16 1812][318-1813] 1 [430-4639] 19 1 [313-9606] 14 http: //premierconfigure. us. dell. c om/dellstore/print_summary_details_popup. aspx?-1t---print... 2/13/2013 The Dell Online Store: Build Your System Page 2 of 2 Primary Battery: 6-cell (60WH) Primary Lithium Ion Battery, (2.8Ah) ExpressCharge Capable AC Adapter: 65W A/C Adapter (3-pin) Productivity Software: Microsoft® Office Trial, MUI Touchpad and Fingerprint Reader Integrated Touchpad without Fingerprint Reader Processor Branding: Intel Core i5 Label 6C 65AC3P 13TMUI NOFRSP I5NBR Hardware Support Services: 3 Year Basic Hardware Service with 3 Year NBD U3OS Limited Onsite Service After Remote Diagnosis 1 [312-1318] 27 1 [330-4016][331- 15 5830][331-6470] 1 [630-AABP] 22 1 [331-6467] 9 1 [331-1633] 749 1 [991-2878][994- 9321][995-0031] [995-1511][995- 1711] 29 rittiprint © 2013 Dell For customers of the 50 United States and the District of Columbia only. Site Terms I Terms of Sale I Privacy 1 Feedback snFG01 http://premierconfigure.us. dell.com/dellstore/print_summary_details_iopup.aspx?—lt=print... 2/13/2013 City Clerk Use Only Finance Committee., Approval Date '�J 14) I ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase Leadership training and coaching of Waterloo Fire Rescue officers...We have completed a two month trial period and are prepared to move forward with the program. This purchase or expenditure is being made because: Officer development is a FYE 2013 department goal and Professional Management coach James Rowan will guide and lead our development efforts. Vendor selected for this purchase: Professional Management Coaching Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single source professional coaching geared specific for the Fire Service See attached information. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1315 Education/Training (Fund - Department - Activity - Account Number) (Project Code) $ 10,000.00 V in which the budgeted amount is and the current available balance is Res• yt#ully sbmitted, ( igrfature Dept. Head or Designee) $ 8,831.73 ✓ °24'13 %r' zc l f < - ,12 (-�L Vic' / Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth for James Rowan (Mar 2010) Professional Management Coaching, Inc. 1385 South Spartan Street Gilbert, AZ 85233 800-880-2833 Invoice Invoice #0130220 3/1/2013 Customer: Waterloo Fire Department 425 East 3rd Street Waterloo, IA 50703 Attn: Pat Treloar QUANTITY DESCRIPTION AMOUNT 1 Quarter Professional Management Coaching Leadership Webinars and Coaching $ 2,000 $2,000 THANK YOU FOR YOUR BUSINESS! GrowyourCaptains.com Growing the Future Leaders of the Fire Service February 18, 2013 Chief Treloar, Attached to this letter is my Letter of Understanding clarifying what you can expect from me as we develop the Officers and future Officers of Waterloo Fire Department. I've been in the business of coaching and developing leaders for the last 28 years. I have a Fire Service background having spent six years working in private EMS and 15 years serving the Forest Service as a Technical Rescue/Flight Medic/Fire First Responder. Prior to evolving into Fire Department Leadership Coaching, I spent 15 years promoting celebrity business speakers around the country for a company I founded out of college. Over the last ten years I've been exclusively focused on growing leaders in the Fire Service. I'm a sole source provider and specialize in developing leaders and changing the culture in the Fire Service. I also serve as an Executive Coach for the Fire Chief and Senior Command Staff. For a department your size I charge a retainer $2,000 per quarter. 1 usually make an annual visit to each department although that's not part of this agreement. I find that the more face time I can get onsite the more effective I become in understanding the dynamics of your people and needs of your department. If you'd like me to make more frequent visits to your department, I simply charge you for travel expenses (flight, hotel and rental car) Thank you for the opportunity to serve you and Waterloo Fire Department. I'm confident that with time and your support we can make a major difference in the lives of your members. In your service, James Rowan Fire Leadership Coach 800-880-2833 1385 S Spartan Street, Gilbert, AZ 85233 800-880-2833 Fax: 888-463-0222 Letter of Understanding February 18, 2013 This letter is to clarify the relationship between Waterloo Fire Department and Professional Management Coaching, Inc. (dba www. growyourcaptains. com). Professional Management Coaching agrees to provide leadership training and coaching to the officers of Waterloo Fire Department that includes: • Membership in the National Fire Chief Roundtable • One Monthly Company Officer Workshop if there's a monthly Officer Workshop (by Web Conference) • Membership in the National Company Officer Roundtable • Membership in the National Company Officer Leadership Academy • Communication/Leadership surveys of each Officer (also for use in hiring and promotion process) • 360 Degree Review Surveys of Officers (reviewed by phone) • Regular Leadership Tips sent via email Our entire program is provided via email and the telephone with no on -site visits required. Waterloo Fire Department agrees to pay a retainer of $2,000 per quarter. Thank you for the opportunity to help you grow the leaders of Waterloo Fire Department. Sep '1712 02:41 p James Rowan 800-753-8384 p.1 Forn W-9 (Rev. December2o11) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. oi m a m 00 0= o c u a o v w in Name (as Shpwn on your income tax return) Professional Management Coaching, Inc. Business nameldisregarced entity name, if afferent from above Check appropriate 0 3rdividuaL'soleyroprietor [ : rritod lability box for `ederaltax clessifcation: ill C Corporation ❑� 5 Corporation ❑ Partnership 0 Trust/estate company. Enter the tax ciasslfication (C=C corporation. S=S ooradon, P=partnership) I.____- — _�_ •Exempt payee ■ Other (see instructions)► Address (camber. street, and apt. or suite no.) 1385 S. Spartan Street Requester's name and address (optional) City, state, and a P code Gilbert. AZ 85233 List account number(s) here (optional) axpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Nance line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. if the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number Employer identified an number 9 1 1 9 4 8 1 1 1 Part 11 Certification Under penalties of perjury, 1 certify that 1. The number shown on this form is my correct taxpayer identification number (or I am waitrg for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out hem 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report a Interest and dividends on your tax retum. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certrflcation, but you must provide your correct TIN. See the instructions on page 4. Sign Here Signature of U.S. person ► General Instruction Section references are to the Internal Revenue Code unless otherwise noted. Purpose of Form A person who is required to lie an information return with the IRS must obtain your correct taxpayer identification number ;TIN) to repot, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandon arreuL of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving Is correct (or you are waiting for a number to be issued), 2- Certify that you are not subiect to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax an foreign partners' share of effectively connected income. Date /;ZL- �rl Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined in Reguiations section 301.7701-7). Special rules for partnerships Partnerships that conduct a trade or business in the United States are generaly required to pay a withholding tax an any foreign partners' share of income from such business. Further, in certain cases where a Form W-9 has not been received a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore. if you are a U.S. person that is a partner in a partnership conducting atrade or business In the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partrtership Income. Cat. No. 10231X Form W-9 (Rev.12-2011) City Clerk Use Only Finance Committee Approval Date ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 39,500.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase Hazmat Suits/Boots/Overpack drums This purchase or expenditure is being made because: Our Hazamt team responded to a Nitric Acid Spill in Tripoli and used a number of specialized suits and other equipment to mitigate the hazardous condition. Vendor selected for this purchase: Midwest Safety Bids or written quotes were taken on this purchase, as follows: Level B suits are available from Continental Safety, however, we are going with low bid which is from Midwest Safety. See attached spread sheet. ❑X Bids or quotes were not taken on this purchase because: Level A Flashsuit are only offered through Midwest Safety. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-124 400 15O& 4l0 /..2 /40 Hazmat Materials Expense (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is bmitted, $ 1-2,000.04U��,Gy��, $ 103n y'.S /z{ g lv --)-1-J.(,_ c / �:%� t � 2 -, (Signature j ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre Auth for Tripoli Hazmat (Mar 2010) Tripoli / Figenbaum Trucking / Nitric Acid Spill Tripoli 1/22/2013 SUPPLIER QTY 6-?1V c,.... ' +�, DESCRIPTION `` a . -'Mids 4Safe ;1 Continental Safety Grainger Menards TOTAL 2 Onesuite`Leve1 A"F1'ashsuit / Size M $ 2,750.00 $ 5,500.00 2 Onesuite Level A Flashsuit / Size L $ 2,750.00 $ 5,500.00 4 Onesuite Level A Flashsuit / Size XL $ 2,750.00 $ 11,000.00 1 Onesuite Level A Flashsuit/ Size 2XL $ 2,750.00 $ 2,750.00 1 Onesuite Level A Flashsuit/Size 3XL $ 2,750.00 $ 2,750.00 24 Butyl Rubber Gloves / 17 mil / 14" / Size 11 $ 46.25 $ 22.95 $ 86.75 $ 550.80 48 Glove Ring Assmbly / Per 1 $ 25.91 $ 1,243.68 1 Tychem SL Level B Suit / Size XL / Per 6 $ 255.00 $ 296.00 $ 255.00 1 Tychem SL Level B Suit / Size 2XL / Per 6 $ 270.00 $ 285.00 $ 270.00 1 Tychem SL Level B Suit / Size 3XL / Per 6 $ 285.00 $ 305.00 $ 285.00 1 Tychem SL Level B Suit / Size 4XL / Per 6 $ 310.00 $ 325.00 $ 310.00 3 Tychem TK555T Level A Suit / Sizes L $ 945.00 $ 1,568.00 $ 2,835.00 2 Tychem TK555T Level A Suit / Sizes XL $ 945.00 $ 1,568.00 $ 1,890.00 2 Tychem TK555T Level A Suit / Sizes 2XL $ 995.00 $ 1,839.00 $ 1,990.00 1 Tingley HAZPROOF Boots / Sizes 9 $ 88.50 $ 105.00 $ 137.55 $ 88.50 8 Tingley HAZPROOF Boots / Sizes 10 $ 88.50 $ 105.00 $ 137.55 $ 708.00 16 Tingley HAZPROOF Boots / Sizes 11 $ 88.50 $ 105.00 $ 137.55 $ 1,416.00 9 Tingley HAZPROOF Boots / Sizes 12 $ 88.50 $ 105.00 $ 137.55 $ 796.50 7 Tingley HAZPROOF Boots / Sizes 13 $ 88.50 $ 105.00 $ 137.55 $ 619.50 2 Folding Metal Walker $ 69.90 $ 139.80 1 Backboard / Plastic $ 245.00 $ 245.00 2 95 Gallon Poly Overpack Drum $ 200.00 $ 220.00 $ 251.00 $ 400.00 3 2 Gallon Handheld Sprayer $ 33.65 $ 12.97 $ 38.91 2 Garden Hose Wand $ 16.32 $ 12.88 $ 25.76 2 Garden Hose / 3/4" x 75' / Commercial $ 58.40 $ 44.98 $ 89.96 5 5 Gallon Pail $ 11.09 $ 2.78 $ 13.90 �o`ooaa f7 00 H9 N N EA Oe \D ER N N e-1 EA $ 36.00 aoo 00 '-I .A In M d9 kei 6A 'al O\ O r.1 N V 6A I--O •-I V ER 00 T kO 6A $ 15.74 j 00 r1 H9 00 ON 6A Oai N O En 6A rn kD rO [-- 6A \O 00 N N (R O O '7 r1 5A O ,--, m N 69 $ 22.86 $ 1,794.48I $ 35.00 $ 6.00 .O VI © O V' et M 6R r!.* cJ i 44 Gallon Garbage Can w/ Lid Nirile Inner Gloves / Per 100 Tarp / 30' to 40' N O O a Scrub Brush w/ Steel Handle Metal Folding Chair RKI GX-2001 Filter Set RKI GX-200 1 Senor Cover Decon Solution TOTAL FOR SUPPLIER P DOES NOT INCLUDE HIPPBQ OR RESTOCKING FEE E31in c. te- N .--, 00 N N ,-1 .-. N City Clerk Use Only Finance Committee(( Approval Date �.t. fi. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 1,794.48 plus est. shipping costs of $ 30.00 to pay for or purchase Hazmat Gloves and Glove Rings This purchase or expenditure is being made because: Our Hazamt team responded to a Nitric Acid Spill in Tripoli and used a number of specialized gloves to mitigate the hazardous condition. Vendor selected for this purchase: Continental Safety Equipment El Bids or written quotes were taken on this purchase, as follows: Continental was low bid on gloves. See attached spread sheet. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) Sanitation This expenditure is to be coded to the following budget line-item: -0-1-0-2-1406-1598 1,L10 / 2 /4/ // 7 Hazmat Materials Expense (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfull $ 12,000.00 .6,0 co $ 10 3O2 6 Y, (c/ -k-f3 e j c �wCr c C!C `��c�-1.7ui3 (Signature DepHead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre Auth for Tripoli Hazmat-Continental (Mar 2010) Tripoli / Figenbaum Trucking / Nitric Acid Spill Tripoli 1/22/2013 SUPPLIER QTY DESCRIPTION Midwest Safety Continental' ' Safety Grainger Menards TOTAL 2 Onesuite Level A Flashsuit / Size M $ 2,750.00 $ 5,500.00 2 Onesuite Level A Flashsuit / Size L $ 2,750.00 $ 5,500.00 4 Onesuite Level A Flashsuit / Size XL $ 2,750.00 $ 11,000.00 1 Onesuite Level A Flashsuit / Size 2XL $ 2,750.00 $ 2,750.00 1 "' Onesuite Level A Flashsuit / Size 3XL $ 2,750.00 $ 2,750.00 +. 24 Butyl Rubber Gloves / 17 mil / 14" / Size 11 $ 46.25 $ 22.95 $ 86.75 ' $ 550.80 . 48 1 Glove Ring Assmbly / Per 1 $ : 25.91s $ 1,243.68 Tychem SL Level B Suit / Size XL / Per 6 $ 255.00 $ 296.00 $ 255.00 1 Tychem SL Level B Suit / Size 2XL / Per 6 $ 270.00 $ 285.00 $ 270.00 1 Tychem SL Level B Suit / Size 3XL / Per 6 $ 285.00 $ 305.00 $ 285.00 1 Tychem SL Level B Suit / Size 4XL / Per 6 $ 310.00 $ 325.00 $ $ 310.00 3 Tychem TK555T Level A Suit / Sizes L $ 945.00 $ 1,568.00 $ 2,835.00 2 Tychem TK555T Level A Suit / Sizes XL $ 945.00 $ 1,568.00 $ 1,890.00 2 Tychem TK555T Level A Suit / Sizes 2XL $ 995.00 $ 1,839.00 $ 1,990.00 1 Tingley HAZPROOF Boots / Sizes 9 $ 88.50 $ 105.00 $ 137.55 $ 88.50 8 Tingley HAZPROOF Boots / Sizes 10 $ 88.50 $ 105.00 $ 137.55 $ 708.00 16 Tingley HAZPROOF Boots / Sizes 11 $ 88.50 $ 105.00 $ 137.55 $ 1,416.00 9 Tingley HAZPROOF Boots / Sizes 12 $ 88.50 $ 105.00 $ 137.55 $ 796.50 7 Tingley HAZPROOF Boots / Sizes 13 $ 88.50 $ 105.00 $ 137.55 $ 619.50 2 Folding Metal Walker $ 69.90 $ 139.80 1 Backboard / Plastic $ 245.00 $ 245.00 2 95 Gallon Poly Overpack Drum $ 200.00 $ 220.00 $ 251.00 3 2 Gallon Handheld Sprayer $ 400.00 $ 33.65 $ 12.97 $ 38.91 2 Garden Hose Wand $ 16.32 $ 12.88 $ 25.76 2 Garden Hose / 3/4" x 75' / Commercial $ 58.40 $ 44.98 $ 89.96 5 5 Gallon Pail $ 11.09 $ 2.78 $ 13.90 2 ""rt 44 Gallon Garbage Can w/ Lid $ 76.63 $ 41.77 $ 83.54 l ° r Nirile Inner Gloves / Per 100 $ i22.86 ;' $ 22.86 1 Tarp / 30' to 40' $ 69.98 $ 69.98 8 Pool /5' $ 15.74 $ 125.92 2 Scrub Brush w/ Steel Handle $ 34.00 $ 18.00 $ 36.00 2 Metal Folding Chair $ 28.10 $ 9.48 $ 18.96 1 RKI GX-2001 Filter Set $ 35.00 $ 35.00 1 RKI GX-2001 Senor Cover $ 6.00 $ 6.00 2 Decon Solution TOTAL FOR SUPPLIER $ 39,404.50 $ 00794.48 . $ 22.86 $ 502.93 $ 42,109.57 DOES NOT INCLUDE SHIPPING OR RESTOCKING FEE City Clerk tise Only Finance Committee Approval Date 4 "( si City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $1,900.00 plus est. shipping costs of $ lumber for the completion of dugouts at Tibbitts Park. to pay for or purchase This purchase or expenditure is being made because: lumber is needed to enclose 6 dugouts at Tibbitts Park. Vendor selected for this purchase: Pro Build (Waterloo, Iowa) Bids or written quotes were taken on this purchase, as follows: 1 1 Bids or quotes were not taken on this purchase because: Pro Build is the only vendor that can supply matching lumber for previously installed lumber and our desire is to have the lumber match. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1549 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re�peclly submitted (Signature Dept -Had or Designee) (Project Code) $ 1,917.53 $ 1,917.53" P,ttr Am.norve s*" Gi-Ca¢.r a�[n drtia�'1' -4-if. Cf .2 / ,Z:"3 Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization lumber.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 99 Approval Date .A (`2t l The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,840.30 plus est. shipping costs of $ to pay for or purchase Trees to be delivered, planted and watered for the Airport Boulevard tree project. This purchase or expenditure is being made because: Aesthetic benefits, replacing declining ash trees that are threatened by EAB. Vendor selected for this purchase: Matthias Landscaping Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Waterloo $12,840.30 Jordan's Nursery Cedar Falls $13,030.00 Meyer's Nursey Waterloo $18,496.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑X Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 37RST.MIDA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted P 7v P C t ( C t:-c '-L. TSignature Dept. He d or Designee) Date (Signature Finance Dept. Review) $ 16,500.00 / $ 16,500.00 / Date . K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Committee Approval Date ' l?i_ (-» City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,879.00 plus est. shipping costs of $ to pay for or purchase One Greens Groomer to be used at the 3 municipal golf courses. This purchase or expenditure is being made because: this equipment will be used to move both wet and dry topdressing. Vendor selected for this purchase: Superior Tech Products Spring Park MN ❑ Bids or written quotes were taken on this purchase, as follows: Superior Tech Products, Spring Park MN $2,879.00 no shipping MidWest Turf & Irrigation, Omaha NE $2,879.00 + shipping $203.16 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Sewer ❑ Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. H d or Designee) Date '(Signature Finance Dept. Review) Date yeaK:\shared goodies\form penditure Pre-Authorization.xls (Mar 2010) (Project Code) $ 229,500.00 $ 4r0723T700 /3;;2Q3 4.1 City Clerk Use Only Finance Committe_e/ Approval Date ✓� yS) ( ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,716.00 plus est. shipping costs of $ 0.00 to pay for or purchase client access licenses for the remote access of computers outside of the department, like patrol vehicle computers and SRO computers. This purchase or expenditure is being made because: these licenses are needed to make communication work between the station and mobile computers. This agreement would pay for three years of licensing service. Vendor selected for this purchase: Insight Co. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This is an additional item that is being added to our existing enterprise agreement. This renewal of the CAL license is being added to that agreement at a reduced rate than a stand alone one year license, reducing future costs for those licenses. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund Road Use Tax ❑ Sewer El Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ and the current available balance is $ 9 Respectfully submitted, ^ I S ' (/ ;?' L' ,1 e.'( 3 (Signatu Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee I Approval Date ��, 9 i t City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 18,720.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Struv Free chemical This purchase or expenditure is being made because: To remove struvite buildup in digester pipeline from the digesters I C t/e sa{ ,- 5-Viva?,- gttttiir finfigelterniMank nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Guard Products Inc. is the company that speacalizes in struvite buildup, plus they sent us a sample to test to see if this will work and it did remove the struvite Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: ❑Road Use Tax: Sewer: nSanitation: [Bonds: Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/1513 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte (Project Code) $ 431,000.00 V' $ 242,796.01 L Guard Products Inc 980 77th Ave Oakland C A 94621 Bill To: Waterloo Waste Management 3505 Easton Ave Waterloo, IA 50702 ph: (510) 635 4353 fax (510) 777 3450 sales@guardproducts.com `aG gRo PRoouci ' Ship To: Att: Keith Kearns 3505 Easton Ave Waterloo, IA 50702 00045470 QUOTE SALESPERSON YOUR SHIP VIA COL PPD SHIP DATE TERMS DATE PG. 2%10Net30 2/15/13 1 QTY. DESCRII'1'ION PRICE UNIT DISC EXTENDED TX. .11'hM NO 10,400 Struv Free Struvout 2520-2600# $1.80 # $18,720.00 A static soak requires more chemical. Thus 4 totes instead of SALE FREIGHT $18,720.00 $0.00 2 SAT .FS TAX $0.00 TOTAL AMT. $18,720.00 PAID TODAY $0.00 BALANCE $18,720.00 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee ap roval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 1390 Contractual 37HMT-SPLX 16,250.00' 010 37 4105 1351 Advertising 37HMT-SPLX 16,250.00 TOTAL This amendment is being requested because: $16,250.00 TOTAL $16,250.00 to move the funds into the advertising budget line, where the funds are being spent. Prior Committee Actions (Dates): gnature Dept H=.d or Designee) 72 ,c' 4-- 7LJf., a 1 /,!, t.r;�lrl3 Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance yommittee approval required? YES t/ NO 2 If so, date approved. v 72 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount cash 37HMT-SPLX 3,611.25 010 37 4105 1351 Advertising 37HMT-SPLX 3,611.25 TOTAL This amendment is being requested because: $3,611.25 TOTAL $3,611.25 to carry over the budget in the Sports Plex Marketing Project from fiscal year 2012. Prior Committee Actions (Dates): (Signature . Head or Designee) Date /' j.Lt• ir.r1� ( � d'r 2 . u ,4 i3 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K.\users \shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cc,emmittee approval required? YES 14 NO If so, date approved: .% City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount ,/ No SI 7/LJ ���U .3'k i-�.JS �+ 37RST.RPMN 45,253.26 010 37 4105 1112 Salaries Part Time 37RST.RPMN 1,289.88 010 37 4105 1121 FICA 37RST.RPMN 98.68 010 37 4105 1351 Advertising 37RST.RPMN 43,864.70 TOTAL This amendment is being requested because: $45,253.26 TOTAL $45,253.26 To carry over the budget in the Riverloop Public Market marketing project. Prior Committee Actions (Dates): (Signature D'ept. d or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY mittee approval required? NO %� If so, date approved: rf" I : (7 f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by,the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8900 3625 Insurance ttarhlty 6,347.48 010 u,i 42 x't 490 1569 Vehicle Repl. Parts 3,737.48 Q 4 .o1,s 010" 17'Wee 1111 Salaries -Regular 1,680.00 010 12 1400 1533 Fuel Expense 930.00 TOTAL $6,347.48 TOTAL This amendment is being requested because: Transfer reimbursement from insurance payment to line items covering accident costs for Engine 306 (Hyw. 20). $6,347.48 Prior Committee Actions (Dates): ( nature Dept. Headd or Designee) Date /o9 ef1. (Signature Finance Dept. Review) /S-,)i 3 Date Date Posted (Finance Dept.) 1$:\users\shared goodies\forms\Line Item transfersfor306 Accident.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance ommittee approval required? YES_ N0 ,{ 11 so, date approved: -,,.�;7 )I 12 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2013 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5850 1327 res.rehab BG21A ADMN 200.00 624 32 5850 1317 audit exp BG21A ADMN 200.00 224 32 5854 3373 Fed pass through 32NC3 ADM3 400,000.00 224 32 5854 1706 lousing asst paymer32NC3 ADM! 400,000.00 TOTAL This amendment is being requested because: Balance line items $400,200.00 TOTAL $400,200.00 Prior Committee Actions (Dates): (Signatur Dept. Hea esignee Date (Signature Finance Dept. Review) .7-IS 2c/3 Date Date Posted (Finance Dept.) K:lusers\shared goodies \forms\Budget Amendment Request fund 224-5850„5854 2-11-2013.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO ')t ter) If so, date approved: :1' f 111 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2013 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5850 1327 res.rehab BG21AADMN 75,000.00./ 224 32 5850 1379 interim asst BG21AADMN 75,000.00 224 32 5851 1396 demo BGEDI 9999 5,000.00 224 32 5851 1390 other contract.sery BGEDI 9999 5,000.00 224 32 5853 3350 Federal grant 3GLED ADMP 250,000.00 224 32 5853 1327 residential rehab 3GLED ADMI 200,000.00 224 32 5853 1390 other contract. sery 3GLED ADMt 50,000.00 224 32 5854 1706 housing asst paymn 32NC3 ADM3 3)(000.00 224 32 5854 1390 other contract.sery 32NC3 ADM3 ,3 4',000.00 290 32 5856 2140 land acquistion 32NS3 ADM3 t 50,000.00 0 32 5856 1396 demo 32NS3 ADM3 50,000.00 290 32 5856 1327 res.rehab 32NS3 ADM3 270,000.00 290 32 5856 1390 other contract sery 32NS3 ADM3 270,000.00 TOTAL This amendment is being requested because: Balance line items $65�,000.00 TOTAL $65�,000.00 Prior Committee Actions (Dates): Okuv%r',P;,l - ( 7`; " i3(Sina re Dept. Head oofYesigl ) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wsers\shared goodies \orms\Budget Amendment Request fund 224-5850,5851,5853,5854 290-2856 1-2-2013.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES r NO ?� If so, date approved: Izr)(i City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4100 3871 Damage Claims 6,020.00 010 37 4100 1571 Equipment Parts 3,920.00 010 37 4100 1573 Safety Equipment 2,100.00 TOTAL This amendment is being requested because: $6,020.00 TOTAL $6,020.00 to budget funds received from DuPont for trees damaged by the DuPont product Imprelis at Gates Golf Course. These funds are being used to purchase items to benefit the department and improve employe safety. Total received from DuPont is $36,194.35. This amendment is for the amount being used at this time. Prior Committee Actions (Dates): (Signature Dept=!d or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K \users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) 02/11/2013 15:38 3192914297 WATERLOO LEISURE SER PAGE 03/04 Completed forms should be • uted directly to the Finance Dept. / FINANCE DEPT. ONLY Finance C�6Ymmlllee approve' required? _ NO If ea, dale approved: rJ 7 t If City of Waterloo Line -Item Budget Amendment Request Form Tie Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget ari endment,for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) F uhd Dept Activity Acct # Acct Name Pro] Code Amount Fund Dept Activity Acct # Acct Name Proj Coda Amount 010 37 4100 3871 Damage Claims 6,585,58 010 37 4100 2117 motor vehicles 6,250,00 010 37 4100 1573 Safety Equipment 335.56 i 'te rrF,i TOTAL This amendment is being requested because: $6,585.56 TOTAL $6,585.56 to budget funds received from DuPont for trees damaged by the DuPont product Imprells at Gates Golf Course. These funds are being used t_owpurchase items to benefit the department and improve employe safety. Total received from DuPont is $38,194.35. This amendment is for the amount being used at this time. Previous budget amendment was $6,020, Paul signed 11/29/12. 'Filar Committee Actions (Dates): ' L i na ure D (S g; • Head or Designee) Date ;,lc/3 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luaeralaharod Qoodie.lfam9\DuPont Imprefc.xta (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Washington Street / US 218 Systemic Traffic Safety Improvements n/a Mohammad Elahi $ 250,000.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes x No Grant Name Traffic Safety Funds C. City Match D. Other Entities Name Source of Funding n/a Yes I 1 No x To be assigned by the finance Dept. Project No. Subproject No. 5F7 % Paid by federal grant Grant Agreement Number 0.00% % Paid by state grant 100.00% Grant Agreement Number 2014-TS-026 % Paid by City 0.00% % Paid by other entity 0.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list Enigineering $20,000 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None O ❑ Yes No CI M ❑ ❑x ❑ ❑x El El ❑ ❑x ❑x ❑ ❑ ❑x Traffic Safety Improvements along Washington Street (US 218) signalized intersections includes durable pavement markings, signal modification, signage improvements and advance end of green warning systems. Page 2 must be attached and signed. K:\shared goodies\forms\Project BudgetWashington-218 Safety.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee ' 1 Approval Date 2. ,"' L 1 Project Name (from page one) Washington Street / US 218 Systemic Traffic Safety Improvements Department No. project will be budgeted under /1 Activity No. project will be budgeted under 7/40 f REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept Project No. Subproject No. 'T (Each column should only include amounts by fund) (, Fund: )40 Fund: 1 I D Fund: Fund: Total 250,000.00 250,000.00 20,000.00 20,000.00 TOTALS $ 250,000.00 $ 20,000.00 $ $ $ 270,000.00 2103 Engineering & Consulting $ 20,000.00 $ 20,000.00 2125 Traffic Control Equipment $ 250,000.00 250,000.00 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways - 2199 Non -participating Misc TOTALS $ 250,000.00 $ 20,000.00 $ $ $ 270,000.00 1 tr_LL & _ G,1 y_Leol-7,,:/? /v' 1%3 nature Dept. ead) Date �gnature Finance Dept. Review) Date K:\shared goodies\forms\Project BudgetWashington-218 Safety.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Traffic Safety Radio Broadcast Public Awareness campaign n/a Mohammad Elahi Project Budget Total $ 20,000.00 1. How will this project be funded? A. Federal Grant Grant Name Yes 1 1 No x CFDA # B. State Grant Yes x No Grant Name Traffic Safety Funds C. City Match D. Other Entities Name Source of Funding n/a Yes I 1 No x To be assigned by the ��Finance Dept. Project No. 1 !' Subproject No. 7-5F 73 Paid by federal grant 0.00% Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number 2014-TS-034 % Paid by City 0.00% % Paid by other entity 0.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Produce and Broadcast Traffic Safety Radio Broadcasts. Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑x ❑ ❑x ❑ 0 ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:lshared goodieslforms\Project Budget Radio Campaign.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee ) Approval Date T .1;)''! Department No. project will be budgeted under Activity No. project will be budgeted under 1/1# REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the FinanceDeptDept Project No. hire T" Subproject No. fs'733 (Each column should only include amounts by fund) Fund: 90 Fund: Fund: Fund: 20, 000.00 TOTALS $ 20,000.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 6-Genfraetaal-Services 20,000.00 ( 351 Ad ve,I ' i n Total 20, 000.00 $ $ 20,000.00 20,000.00 TOTALS $ 20,000.00 $ - $ - $ - $ 20,000.00 (Signature Dept. ead) Date (Signature Finance Dept. Review) /d'O/,j Date K:\shared goodies\forms\Project Budget Radio Campaign.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 2013 CV Human Rights Conference City Contract No. Project Manager Project Budget Total Abraham L. Funchess, Jr. $ 2,350.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name HUD - $2350.0 CFDA # B. State Grant Yes 1 1 No Grant Name C. City Match Source of Funding D. Other Entities Yes 0 No C Name % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list • 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Keynote presenter is Professor Randall Kennedy, who is the Michael R. Klein Professor of Law at Harvard University, and focuses his research on the intersection of racial conflict and legal institutions in American life. Prolific writer and author of Race. Crime. and Law and The Persistence of the Color Line. Kennedy will undoubtedly provoke discussion around the challenge of affirmatively further fair housing in markets deeply divided by residential segregation and mortgage lending imbalances. Distinctions between furthering fair housing and furthering affordable housing will be made clear, as well as clear challenge extended to city governments to broaden public participation in effort to mitigate fair housing impediments in the microplex. 100.00% Done None Yes No ❑ ❑X ❑ ❑X ❑ 0 ❑ 0 The reception is at UNI campus on Thursday, February 28, and the conference will be held at Maucker Union the following day, from 8 a.m. - 12 p.m. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet 2013 CV Human Rights Conference.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee , Approval Date ✓ f ) Project Name (from page one) 2013 CV Human Rights Conference Department No. project will be budgeted under 27 Activity No. project will be budgeted under 2510 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: _2510 Fund: Fund: Fund: Total 2,350.00 2,350.00 TOTALS $ 2,350.00 $ $ $ - $ 2,350.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1303 Meetings & Workshops 1351 Advertising 1,300.00 1,300.00 1,050.00 1,050.00 T ALS $ 2,350.00 $ $ $ $ 2,350.00 Z- 6 io (3 (Si.n- ure Dept. Head) - Date (i.e/1:IL( /:' (Signature Finance Dept. Review) 3u 'i3 Date K:\shared goodies \forms\Project Budget Worksheet 2013 CV Human Rights Conference.xls\Page 2 (Donat or NON-constr) (Mar 2010) There is no $0.00 $1,000.00 $1,050.00 $300.00 $2,350.00 Revenue registration this year so there will be no revenue associated with this conference. Expenses Randall L. Kennedy, Keynote Speaker (UNI CME will be covering the cost) Continental Breakfast for 150 - UNI Catering Advertising through the Waterloo Courier Stipend for 3 workshop presenters Total cost for Waterloo Commission on Human Rights PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Riverfront Sports Park Path Lighting Project City Contract No. Project Manager Project Budget Total Mark Gallagher $ 24,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name No To be assigned by the Finance Dept. Project No. 7 Srr Subproject No. 1..161 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number KO O 43 % Paid by City 25 % Exchange Club, Optimist Club donations 2: Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? % Paid by other entity / 6 (o If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑ ❑x Yes No ❑ ❑x ❑n ❑ ❑ ❑ El ❑ ❑x ❑ 0 x 6. Include a brief description of the project in the space below: (REQUIRED) This project will provide lighting along the walk paths throughout Riverfront Sports Park. This will enhance both the safety of the venue as well as the aesthetic appeal of the complex. Donations will be received from the Exchange Club and the Optimist Club. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet RSP lighting.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Riverfront Sports Park Path Lighting Department No. project will be budgeted under /. '( Activity No. project will be budgeted under 4,I 2-U2- City Clerk Use Only Finance Committee Approval Date To be assigned by the Finance Dept. Project No. 51Se / Subproject No. 06/ t (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: REVENUES: 426-37-4202- 412-37-4202- 426-37-4202- 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant Total $ 3720 Donations - Restricted $17,000.00 17,000.00 3750 Sale of Bonds $6,000.00 6,000.00 ' 173'Mid American Energy Rebate $1,000.00 1,000.00 EXPENDITURES: TOTALS $ 17,000.00 $ 6,000.00 $ 1,000.00 $ $ 24,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Improvement 17,000.00 6,000.00 1,000.00 24,000.00 TOTALS $ 17,000.00 $ 6,000.00 $ 1,000.00 $ - $ 24,000.00 (Signature Dead) J Date (Signature Finance Dept. Review) K:\shared goodies\forms\Project Budget Worksheet RSP lighting.xls\Page 2 (Constr Proj) (Mar 2010) Date