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Home My WebLink About02/18/20131. 2. 3. 4. 5. 6. 7. FINANCE COMMI1"1'JE February 18, 2013 510p.m Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of February 11, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed David McFarland, Investigator LEIN School Des Moines, Iowa April 1- 13, 2013 $1,450.00 Reed Palo, Chickasaw County Deputy; Ben Neuman, Evansdale Officer; Zachary Eckenrod, Charles City Officer; William Derrig, Hamilton County Deputy; Jason Hugi, Mason City Investigator LEIN School Des Moines, Iowa April 1- 13, 2013 $4,000.00 Sergeant McGeough, Officer Bose, Sullivan, Savage, Gann and Frein MGIA Conference Merryville, Indiana May 18- 22, 2013 $4,674.16 Officer Lindaman, Sergeant McGeough, Sergeant Hoelscher Explosive Breeching Des Moines, Iowa April 8- 12, 2013 $738.00 Officer Jeager 2013 Midwest Gang Investigators Association Conference Merryville, Indiana May 18- 22, 2013 $695.00 Officer Pohl ICAC First Responder Lantern 3 Software Certification Boston, Massachusetts March 4- 8, 2013 $1,853.00 Suzy Schares HMC Annual Conference Atlantic City, New Jersey May 18- 24, 2013 $2,950.00 8. 9. 10. 11. Wanda Dorris, Housing Coordinator; Gladys Rainey, Housing Coordinator NAHRO Conference Des Moines, Iowa April 17- 19, 2013 $1,187.12 Captain Pillack; Lieutenant Payne FBI National Academy Spring Conference Omaha, Nebraska April 10- 12, 2013 $715.00 Wayne Castle, Associate Engineer I, 76th Annual SLSI Land Surveyors Conference Ames, Iowa March 7- 8, 2013 $305.44 Todd Derifield, City Forester 57"` Annual Iowa State University Shade Tree Short Course Ames, Iowa February 26-27, 2013 $272.08 12. Oscar Aguilar of 48 Mulberry Street is requesting garbage reimbursement in the amount of $315.00 because the property was charged for two garbage cans when in fact they have only had one garbage can —Submitted by Suzy Schares, City Clerk. 13. Carl Herold of 1253 Logan Avenue is requesting garbage reimbursement in the amount of $21 because the property has been vacant since September 2, 2012—Submitted by Suzy Schares, City Clerk. 14. Leon Mosley is requesting yard waste reimbursement in the amount of $51.00 because the property does not have a yard waste can nor have they ever had one —Submitted by Suzy Schares, City Clerk. 15. Approval of request to dispose of excess equipment —Submitted by Mark Rice, Public Works Director 16. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est /fI Expenditure Building/Maintenance $4,100.00 Insulation and duct work for Carnegie Annex Building/Maintenance $7,728.00 Gallery Remodel Building/Maintenance $1,000.00 Fire alarm suppression system plans review Building/Maintenance $8,323.55 Kitchen equipment for Five Sullivan Brothers Convention Center City Clerk $6,752.00 Additional software and service; create interface between timekeeping and payroll system; add additional employees Community Development $4,500.00 4 hour lead safe renovator refresher class and 8 hour lead safe renovator class Culture & Arts $1,500.00 License agreement with Zapplication to use their website to promote the Holiday Arts Festival and the RiverLoop Arts Festival to artists throughout the Midwest Engineering $3,990.16 Autocad Infrastructure Design Suite Software Support Fire $6,500.00 + $350.00 Tire chains for fire apparatus Fire $5,000.00 Firm mattress sets Leisure Services $2,311.25 14 foot tilt bed trailer Mayor $4,788.42 Metro Coalition fiscal 2013 Dues Safety Committee $10,000.00 Driver Training Program (CDL and Non-CDL) Waste Management Services $51,253.00 Aries Pathfinder camera and components BUDGET LINE ITEMS TO BE AMENDED 17. Authorization to increase several line items on file in the City Clerk's office in the amount of $174,571.00 Submitted by Waterloo Housing Authority Department. 18. Authorization to increase Line Item 3000 (Cash/Fund Bal) and Line Item 2163 (Sanitary Sewers) in the amount of $430,000.00—Submitted by Finance Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE February 11, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt. Absent: Hart. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of February 4, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Pohl Cellebrite Elkhorn, Wisconsin March 25- 28, 2013 $2,308.00 Sergeant Ludwig; Lieutenant Campbell Iowa Association of Women Police Training Conference West Des Moines, Iowa March 25- 26, 2013 $440.00 Captain Mohlis Northwestern School of Police Staff and Command Webster City, Iowa March 17- May 24, 2013 $8,685.00 Gary Luck, Sewer Maintenance Foreman; Dave Ross, Sewer Maintenance Worker; Todd Gaede, Sewer Maintenance Worker; Forrest Graves, Sewer Maintenance Worker 17th Annual Iowa Collection System Specialty Conference Marshalltown, Iowa March 7- 8, 2013 $440.00 Kent Shankle, Cultural and Arts Director Bahamian Art Pick-up Tallahassee, Florida February 28-March 3, 2013 $840.00 Jon Martin, Rehabilitation/Relocation Specialist MSA Professional Services Refresher Sampling Tech & Inspector and Lead Inspector/Risk Assessor Training Dubuque, Iowa February 21-22, 2013 $780.00 Steve Grimm, Rental Housing Inspector IAHO Spring Conference Certification & Recertification Waterloo, Iowa April 3-5, 2013 $250.00 State of Iowa RIC Staff IPERS and Deferred Compensation Employee Updates Waterloo, Iowa February 20, 3013 $195.00 Phillip Schuppert, Storm Water Specialist Iowa Storm Water Conference Ames, Iowa March 4- 6, 2013 $353.46 Ayes: Two. Motion carried. Dan Trelka, Director of Safety Services, explained which funds are being used for the Police Department travel. Finance Committee February 11, 2013 Page 2 Moved by Cole, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $1,500.00 Sand for use on the runways, taxiways and ramps to improve braking action Building/Maintenance $1,000.00 Fire Alarm/Suppression System Plans Review Building/Maintenance $14,970.85 Energy efficient interior lighting for Public Market Culture & Arts $2,200.00 Commercial Print Services Traffic Operations $1,240.40 Keep Right Signs and street name signs Waste Management Services $2,301.38 Variable Frequency Drive (VFD) 20 hp Ayes: Two. Motion carried. Mr. Schmitt questioned why the lighting at the Public Market was not upgraded when the rehab was done. Craig Clark, Building Official, reported that the lighting will be LED lighting and separated onto multiple switches. Moved by Cole, seconded by Schmitt that project budget for the Airport IDOT Vertical Infrastructure grant in the amount of $103,234.00—Submitted by Bradley Hagen, Airport Director, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated February 11, 2013, pp. 1-24, in the amount of $2,260,899.31, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:23 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED010-1 1-1100- 346 & FY BUDGETED 010-11-1100-LEIN EXPENDED YTD THIS REQUEST `%2G"9 LEFT AFTER THIS REQUEST j3 bATE - % 1,0 / Original -Clerk/Finance Copy - Department NAME(S) AND POSITION(S): David McFarland -Investigator Waterloo Police Department DATE: January 24, 2013 NAME OF CLASS / MEETING: LEIN School DESTINATION DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa DEPARTURE DATE April 1, 2013 RETURN DATE: April 13, 2013 DATE(S) OF MEETING: April 1-13-2013 PURPOSE OF TRAVEL To attend the 2013 LEIN Criminal Intelligence Course in Ankeny, Iowa. The course will provide instruction related to the intelligence process, surveillance techniques, photography, legal issues and a week long practical exercises. This course is funded and reimbursable through the LETPP Homeland Security Grant. The city of Waterloo will pay for fuel and a city vehicle is required for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: Included in registration LODGING $450.00 MEALS $800.00 REGISTRATION $200.00 MILEAGE/FUEL $ 200.00 WPD TOTAL FOR ALL: $ 1 ? 50 . n0 LEIN TAXI PARKING AIRFARE MISC/TOLLS Training-Func Funds s 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LENT X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 1450.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - \- DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY t�0-II--Ii0G-LEI/kJ 53s DATE NAMES AND POSLTK*I{8) Reed Palo -Deputy Chickasaw County, Ben Neuman -Officer Evansdale Police, Zachary Eckenrod-Officer Charles City, William Derrig-Deputy Hamilton County, Jason Hugi- Investigator Mason City Police Department DATE: January 24, 2013 NAME OF CLASS / MEETING: LEIN School DESTINATION DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa DEPARTURE DATE: April 1, 2013 RETURN DATE: April 13, 2013 DATE(S) OF MEETING: April 1-13-2013 PURPOSE OF TRAVEL To attend the 2013 LEIN Criminal Intelligence Course in Ankeny, Iowa. The course will provide instruction related to the intelligence process, surveillance techniques, photography, legal issues and a week long practical exercises. This course is funded and reimbursable through the LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: Included in registration LODGING MEALS $4000..00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 4,000.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN7 X YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 2 - DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _20 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1150 LEIN 116RT LEN5 ;cif'(..yrifS / 2 ,2-7 Y Copy- De.•rtment NAME(S) AND POSITION(S): Sgt. McGeough, Officers Bose, J. Sullivan, Savage, Gann and Frein+ DATE: January 25, 2013 NAME OF CLASS / MEETING: MGIA Conference DESTINATION: Merriville, Indiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 18, 2013 Return Date: May 22, 2013 DATE(S) OF MEETING: May 19-22, 2013 PURPOSE OF TRAVEL: Lt. Payne is requesting to send the VCAT unit to the Midwest Gang Investigators Associtaion (MGIA) in Merrillville, IN. May 19-22, 2013. This conference covers a variety of topics including a national gang overview, gangs 101, Drug Cartel Connections to Midwest Gangs and how to prevent and suppress gang activity in the community. This course will provide essential, up to date information the VCAT unit will use in their daily duties as officers with this department. Additionally, any knowledge gained here could be passed onto other officers on the department through in service training. The department will only pay for the cost of meals for 6 officers for four (4) full days, and lunch and dinner on the 18th, which will be a travel day. All other costs are funded through the 2010 LETPP Homeland Security Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0.00 YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 1196.16 LODGING $1308.00 MEALS $1770.00 REGISTRATION $400.00 MILEAGE/FUEL TOTAL FOR ALL: $ 4674.16 TAXI PARKING AIRFARE MISCITOLLS 010-11-1150 LEIN BUDGET LINE ITEM: 11GRT LEN5 YES YES GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 779.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150-1346 FY _20_ BUDGETED 11GRT TRNG EXPENDED YTD („ y;.„ ?3s THIS REQUEST LEFT AFTER THIS REQUEST DATE 2,; 1-Z"'ij Original - Clerk/Finance ` Copy - Department NAME(S) AND POSITION(S): Officer Lindaman, Sgt. McGeough, Sgt. Hoelscher DATE: January 8, 2013 NAME OF CLASS / MEETING: Explosive Breeching DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 8, 2013 Return Date: April 12, 2013 DATE(S) OF MEETING: April8-12, 2013 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Officer D. Lindaman, Sgt. McGeough and Sgt. Hoelscher to an explosive breeching course. This course will cover explosive breeching which will be beneficial to officers of the bomb squad and also informative for tactical purposes should the need ever arise where an explosive breech is needed to gain access into any type structure. The class is funded under an EOD grant. Gas and food costs will be reimbursed. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 0.00 METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0 LODGING 11GRT TRNG TAXI $588.00 MEALS PARKING $0.00 REGISTRATION AIRFARE $150.00 MILEAGE/FUEL MISCfTOLLS TOTAL FOR ALL: $ 738.00 010-11-1150-1346 BUDGET LINE ITEM: 11GRT TRNG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 246.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY r 3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE j ' c-//',26'/ 3 Ori. inal - Clerk/Finance Co. - De.artment STAFF ONLY Oi 0- L6'r'I i1 GRT Ltrt 7 Y5 NAME(S) AND POSITION(S): Dana Jeager, Officer-UNI Police DATE: February 7, 2013 NAME OF CLASS / MEETING: 2013 Midwest Gang Investigators Association Conference DESTINATION: Merrivile, Indiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 18, 2013 RETURN DATE: May 22, 2013 DATE(S) OF MEETING: May 19-22, 2013 PURPOSE OF TRAVEL: To attend the 2013 Midwest Gang Investigators annual conference in Merrivile, Indiana scheduled for May 19-22, 2013. The conference will provide instruction on Gang 101, Drug cartel and Connections to the Midwest Gangs and keeping our borders safe, Mexican Mafia, White Supremacist and Sovereign Citizens, Gangs in the Military. The conference has been approved by Iowa Homeland Security and will be funded with the LETPP Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $400.00 LODGING MEALS $295.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 695.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRTLEN7 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ill I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: FINANCE DEPT. LINE ITEM USED FY 2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance February 12,2013 STAFF ONLY 010-11-1160- 1346 11PRO ICAC i laC, ') - - _ • Copy - Department NAME OF CLASS / MEETING: /CAC First Responder Lantern 3 Software Certification DESTINATION: Atj#e,y iewe- ,2 )r1 DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 4,2013 RETURN DATE: March 8,2013 DATE(S) OF MEETING: March 5-7,2013 PURPOSE OF TRAVEL: SgtMcClelland is requesting to send Officer Jeremy Pohl to an ICAC First Responder Lantern 3 Software Certification Training course in Boston, Massachusetts on March 5-7, 2013. This 3-day training will certify Officer Pohl in the use of the Lantern 3 Software, which the ICAC purchased for him. This software will allow him to extract data from I phones, I pod touches, and I pad forensics. Iowa ICAC will reimburse the city of Waterloo for all listed expenses. The city will be responsible for$20.00 per day for meals as ICAC will only reimburse up to $50.00 per day. A city vehicle will be required to drive to the Airport if not flying out of Waterloo. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 00.00 YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Cedar Rapids, or Des Moines ESTIMATE OF COST: $800.00 LODGING $100.00 303.00 MEALS $100.00 $0.00 REGISTRATION $450.00 $0.00 MILEAGE/FUEL $/00.00 TOTAL FOR ALL: $ 1853.00 TAXI Baggage Fee AIRFARE Parking 010-11-1160-1346 BUDGET LINE ITEM: 11PRO ICAC XX GRANT REIMBURSABLE YES NO xx REQUIRED CERTIFICATION YES NO TOTAL: $ 1853.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 2- I - Z-tj l3 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S)AND POSITION(S): Suzy Schares, City Clerk DATE: Original - Clerk/Finance 2/1J20/3 FINANCE DEPT LINE ITEM USED FY ki3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE . STAFF ONLY / 72 - 3,7J ; r' jr � 2L. fr?�PL-73 Copy - Department NAME OF CLASS / MEETING: IIMC Annual Conference DESTINATION: Atlantic City, NJ DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/18/2013 RETURN DATE: 5/24/2013 DATE(S) OF MEETING: 5/19/2013-5/23/2013 PURPOSE OF TRAVEL/TRAINING: Continuing education courses to maintain Certified City Clerk designation WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE X PRIVATE VEHICLE , i,L4L: «s o 'S C( - off 010-03-8400-1346- $2335.00 010-03-8900-1346 - $400.00 010-09-8250-1346- BUDGET LINE ITEM: $215.00 DEPARTING FROM: Waterloo to Chicago ESTIMATE OF COST: 950.00 LODGING 100.00 265.00 MEALS 50.00 790.00 REGISTRATION 350.00 345.00 MILEAGE/FUEL 100.00 TOTAL FOR ALL: $ 2950.00 TAXI PARKING AIRFARE X GRANT REIMBURSABLE YES NO X MISCITOLLS YES NO REQUIRED CERTIFICATION TOTAL: $ 2950.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENN FLE1Zb I APPROVE THIS TRAVEL REQUEST MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE 'TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Wanda Dorris, Housing Coordinators Gladys Rainey, Housing Coordinators NAME OF CLASS / MEETING: NAHRO Conference DEPARTURE DATE: 04/17/2013 FINANCE DEPT. LINE ITEM USED FY'3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY s8 3 134-& 5ZZ'_`0 /ts'4„2. SO 4)- 'z 3 •Co - D • • rtment DATE: 2/11/2013 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Waterloo PURPOSE OF TRAVEL/TRAINING: RETURN DATE: 4/19/2013 DATE(S) OF MEETING: 4/17-19/2013 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ 1187.12 YES NO CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 421.12 LODGING Na 216 MEALS Na 500.00 REGISTRATION MILEAGE/FUEL 50.00 TOTAL FOR ALL: $ 1187.12 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1187.12 PER PERSON I BELIEVE THIS TRIP SERVES �A PUBLI URPO AND IS NECESSARY AND BENEFICL T• THE CITY OF W RL:T�Q DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1200-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST -7/5 --t) DATE ,f>c 2-:J lj Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Captain Tim Pillack & Lt. Corbin Payne DATE: February 13,2013 NAME OF CLASS / MEETING: FBI National Academy Spring Conference DESTINATION: Omaha, Nebraska DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 10,2013 Return Date: April 12,2013 DATE(S) OF MEETING: April 10-12,2013 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send Captain Tim Pillack and Lt. Corbin Payne to the 2013 FBI National Academy Training Conference on April 10-12,2013, in Omaha, Nebraska. This 3-day conference is a joint effort by the Iowa and Nebraska chapters of the FBI National Academy. This course is a Leadership refresher course for Officers who have graduated from the FBI National Academy and will allow the participants to network with others graduates to learn new techniques in leadership. The cost includes registration, lodging, meals, and fuel. A city vehicle will be needed for travel to the training facility. The funds to pay for this training will be taken out of Director Trelka's travel budget. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 250.00 LODGING $190.00 MEALS $2Q0.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 715.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 357.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR z (s - DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0 7 5 "x; FY k')3BUDGETED EXPENDED YTD 3 j THIS REQUEST 306. LEFT AFTER THIS REQUEST DATE 7;yry -/3 -1r;/3 Ori•inal - Clerk/Finance Co. - De..rtment NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: February 12, 2013 NAME OF CLASS / MEETING: 76th Annual SLSI Land Surveyors Conference DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 7, 2013 RETURN DATE: March 8, 2013 DATE(S) OF MEETING: March 7-8, 2013 PURPOSE OF TRAVELITRAINING: To attend 76th Annual SLSI Land Surveyors Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 60.44 LODGING MEALS 245.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 305.44 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 305.44 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO February 12, 2013 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 6."p 7 4'U6'G) i3' 6- FY A./ 3 BUDGETED EXPENDED YTD x 7/ • '- THIS REQUEST ; LEFT AFTER THIS REQUEST DATE ,.'7„, 2- 3 original- Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Todd Derifield — City Forester DATE: 2/12/13 NAME OF CLASS / MEETING: 57th Annual Iowa State University Shade Tree Short Course DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 26, 2013 RETURN DATE: February 27, 2013 DATE(S) OF MEETING: Feb. 26-27, 2013 PURPOSE OF TRAVEL/TRAINING: - This conference is educational in the field of arboriculture. - CEU's will be obtained as required for certified arborist status. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $122.08 LODGING TAXI MEALS PARKING $150 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 272.08 BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT J-AG I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 ti CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 18, 2013 Prepared: February 7, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Oscar Aguilar of 48 Mulberry Street is requesting garbage reimbursement in the amount of $315.00 because the property was charged for two garbage cans when in fact they have only had one garbage can. Carl Herold of 1253 Logan Avenue is requesting garbage reimbursement in the amount of $21 because the property has been vacant since September 2, 2012. Leon Mosley is requesting yard waste reimbursement in the amount of $51.00 because the property does not have a yard waste can nor have they ever had one. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. Waterloo, February 7th 2013 Subject: Oscar Aguilar To whom it might concern, My name is Oscar Aguilar and we have been receiving bills from you since 2010 for our water and garbage. We realized we have been paying for an extra garbage can since 2010 and until last month. We called Waterloo Water Works and talked to Laura from Water and Garbage Management (319-291- 4455) and she told us we needed to write this letter explaining the situation. She said we were entitled to a refund for $315. Thank you for your help in this matter. Sincerely, OSCCC( Oscar Aguilar UUG6DFR DISPLAY Di Account No 01 10 0120 37879 'Customer AGUILAR OSCAR Address 48 MULBERRY 5=Payments ? Billing Consu Dat e 1/11/13 31 10/11/12 7/11/12 4/10/12 1/10/12 10/11/11 splay Account History Billing Date Ph ST WATERLOO Water Sewer Payment Payment 52.64- 81.06- Garbage Payment 46.50- STORM Payment 8.25- 53 83.73- 93.43- 81.90-, 8.66- 47 75.06- 93.43- 81.90- ` 8.66- 35 57.73- 93.43- 81.90-8.66- 45 68.95- 108.78- 78.00- e 8.25- 43 61.50- 73.14- 78.00- c 8.25- JUG6DFR DISPLAY Display Account History Account No 01, 10:-0120 37879 Billing Date Customer AGUILAR OSCAR Ph Address 48 MULBERRY ST WATERLOO 5=Payments ? Billing Consu Date 7/11/11 27- 4/11/11 27 1/10/11 51 10/08/10 57 7/08/10 52 4/08/10 53 Water Sewer Payment Payment 42.87- 76.80- 40.96- 73.14- 71.78- 120.66- 74.89- 124.62- 72.04- 128.77- 70.07- 105.57- Garbage STORM Payment Payment 81.90- L 8.66- 78.00- 1 78.00- c 78.00- 81.90- 31.50- 2/07/13 14:11:03 Activity Total St Cnd Payment 188.45- P 267.72- P 259.05- P 241.72- P 263.98- P 220.89- P L RT L 2/07/13 14:11:03 Activity Total St Cnd Payment 210.23- P L 8.25- 200.35- P 8.25- 278.69- P 8.25- 285.76- P 8.66- 291.37- P RT 8.25- 215.39- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His g//3 7- -`fo --09c-ov73g5 ,4) -411r,-- ?A'Z// (;#-(4,-74i1‹, e4)- s 3 040r2 S6 7Z) UUG6DFR DISPLAY 2/08/13 9:18:54 Display Account History Account No 03 40 0510 7398 Billing Date Customer HEROLD CARL E Ph Activity Address 1253 LOGAN AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 1/24/13 0 20.44- 37.50- 8.25- 66.19- P 10/24/12 3 14.82- 12.50- 18.50-° 2.75- 48.57- P 9/30/09 2 11.77- 10.55- 3.00- 25.32- P _ 2/27/08 2 11.27- 21.10- 6.00- 66.37- P MISC 28.00- 1/18/08 1 I F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS \\wv,(\\,:,A\,,),\ \3 \\\\)\-%)L4).\ .„ . Wes., tea. C�ti�j i d3J N'3��p OAtiF� W UUG6DFR DISPLAY 2/13/13 15735:54 Display Account History Account No 04 30 1670 4548 Billing Date Customer MOSLEY LEON V Ph 236-1031 Address 99 MOSLEY ST WATERLOO 5=Payments ? Billing Consu Date 1/29/13 5 - 10/29/12 23 7/30/12 26 47.54- 37.50- 4/30/12 4 24.08- 37.50- 1/30/12 3 24.08- 37.50- - 10/28/11 7 22.36- 37.50- U1JG6DFR DISPLAY Water Payment 25.52- 43.40- Sewer Payment 37.50- 37.50- Garbage Payment 31.50- 40.50-' 40.50- ' 40.50 40.50-c 40.50- c STORM Payment 8.25- 8.25- 8.25- 8.25- 8.25- 8.25- Activity Total Payment 102.77- 129:65- 133.79- 110.33- 110.33- 108.61- St Cnd P P P P P P 2/13/13 15:35:54 Display Account History Account No 04 30 1670 4548 Billing.Date Customer MOSLEY LEON V Ph 236-1031 Activity Address 99 MOSLEY ST WATERLOO 5=Payments ? Billing Consu Dat e 7/28/11 7 4/28/11 6 1/26/11 6 10/27/10 7 7/26/10 9 21.08- 37.50- 4/26/10 3 21.08- 31.65- Water Payment 22.36- 22.36- 44.43- Sewer Payment 37 50- 37 50- 76 88- Garbage STORM Payment Payment 8.25- 40.50- F 31.50- 64.58- 31.50- 31.50- 8.25- 16.91- 8.25- 8.25- Total St Cnd Payment 108.61- P 99.61- P 202.80- P RT P RT* 98.33- P 92.48- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 18, 2013 Prepared: February 2013 Dept. Head Signaturere # of Attachments: SUBJECT: Request authorization to dispose of excess equipment Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: N/A Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Request authorization to dispose of the following vehicles via sealed bid: 111099 - 2009 Ford Crown Victoria (Totalled) 111112 - 2011 Ford Crown Victoria (Totalled) 111141 - 2007 Ford Crown Victoria (Totalled) 111093 - 2009 Ford Crown Victoria 111096 - 2009 Ford Crown Victoria 111097 - 2009 Ford Crown Victoria 111132 - 2007 Ford Crown Victoria 111137 - 2007 Ford Crown Victoria 111152 - 2007 Ford Crown Victoria 111153 - 2007 Ford Crown Victoria 121321 - 2001 Chevrolet Impala 117033 - 2003 Chevrolet Malibu 222A04 - 2003 Ford Ranger Pickup City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 1 Approval Date / 1 s 1 %2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,100.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Insulation and duct work for Carnegie Annex Vendor selected for this purchase: Ceilley Insulation n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Contractor can provide foam and blown in insulation. The foam insulation going on on the duct work is a new product. Ceilley is the only contractor at this time that can install this product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation EBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /00, 0e) L` and the current available balance is Respeecully submitted, (Sidmature Dept. Head or Designee) Date / (Signature Finance (Sept. Review) -1 ;26,1 Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date p (J ' s 170 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,728.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Gallery Remodel - Five Sullivan Brothers Convention Center Vendor selected for this purchase: Failor Hurley Construction E Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund n Road Use Tax n Sewer n Sanitation 0 Bonds I I Federalother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 2lL. GAG and the current available balance is $ / J, 3 (c4 Resspe9tfully submitted, /A/3 i 3 (Sigh -Mike Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\Pre-Auth 5 Sull Bros - Gallery Remodel.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date - l� ('-)ZI 177 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp $ 1,000.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Fire alarm suppression system plans review - Hospital ER - Covenant Med Center Vendor selected for this purchase: Lund Fire Protection n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax 0 Sewer n Sanitation 1 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ /c;C.,6)() $ 7-2 Ledzc ;2-73 - di `5 Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date la_ 6 I I> 06 1-3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 8,323.55 254.22 Freight Building Maint Department to expend plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Kitchen Equipment - Five Sullivan Brothers Convention Center (See attached listing) Vendor selected for this purchase: Wilson Restaurant Supply ❑X Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax ❑ Sewer I I Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ (Signature Dept. Head or Designee) (Signature Finance Dept. Review) Date Ushered goodies\forms\Pre-Auth 5 Sull Bros - Kitchen Equipment (Mar 2010) i$WILSON Project Code: SUL Item Qty tau�aot Sunnly. Inc. taurant Supply, Inc. Project: Five Sullivan Bros. Convention Ctr. Fourth & Commercial Waterloo la 50701-0000 Description Invoice Date 2/14/2013 From: Chad Mast Wilson Restaurant Supply 5746 Westminster Dr. Cedar Falls, la 50613 319-277-9000 chadm@wilsonrs.com Sell Sell Total 1 1 ea WORK TABLE, 36" LONG John Boos Model No. ST6R5-3036SSK-X Packed: EA Work Table, 36"W x 30"D, 16/300 stainless steel top with 5" backsplash & turndown, Stallion safety edge front, 90° turndown on sides, stainless steel legs & adjustable undershelf, KD, NSF Weight: 63 Ibs total Class: 70 $380.65 $380.65 2A lea WORKTOP FREEZER Nor -Lake Model No. NLUF27 Packed: ea AdvantEDGE" Undercounter/Worktable Freezer, 27-1/2" W, (1) self -closing door, auto defrost, magnetic gaskets, (2) vinyl coated shelves, temperature range -1° to -11° F, stainless steel interior, top, front & ends, 4" casters, 3/8 hp, 115v/60/1, 8.3 amps, cord, NEMA 5-15P, UL, C-UL, ETL Sanitation Weight: 207 lbs total 3 1 ea FRYER ANETS Model No. SLG40 Packed: ea SilverLine" Fryer, gas, floor model, 35 - burners, snap action millivolt control, & door, spark ignitor, 90,000 BTU, (C discounts) 1 ea 0ne year limited parts an 1 ea 5 Year pro -rated war 1 ea Natural gas 1 ea 6" adj. chr Class: 85 tair- $1,490.02 $1,490.02 $767.95 $767.95 Five Sullivan Bros. Convention Ctr. Page 1 of 3 Item Qty Description Date 2/14/2013 Sell Sell Total 5 1 ea WORKTABLE $102.60 $102.60 John Boos Model No. EFT8-3018-X Packed: ea Filler Table, 30" W x 18" L, 18/430 stainless steel top with 1-1/2" backsplash, with Stallion safety edge front & back, 90° turndown on sides, galvanized. legs, & adjustable undershelf, plastic feet, KD, NSF Weight: 35 Ibs total Class: 70 6 1 ea HEAT LAMP Custom Model No. HEAT LAMP Existing Heat Lamp Class: 0 7a 1 ea COUNTERTOP GRIDDLE Toastmaster Model No. TMGM48 Packed: ea Griddle, counter top, natural gas, 48" x 27-13/16" x 5/8" thick steel plates, manual control with pilot light, removable drip tray, 4-3/8" stainless steel splash guard, 3-1/4" wide front grease trough, stainless steel front & top rail, aluminized steel rear and sides, adjustable 4" nickel plated steel legs, (units are shipped NAT gas and are supplied with a conversion kit to operate on LP gas), UL Gas Certified & UL Sanitation Listed, 80,000 BTU 1 ea Exclusive on -site 1 year parts & labor warranty (USA & Canada only) 1 ea Royal Industries ROY ES 3048 Equipment Stand, 30" x 48", stainless steel, NSF Class: 85 Weight: 315 Ibs total 8 1 ea WORKTABLE, 60" LONG John Boos Model No. ST6R5-306OSSK-X Packed: EA Work Table, 60"W x 30"D, 16/300 stainless steel top with 5" backsplash & turndown, Stallion safety ed_ _ ' 90° turndo sides, stainless steel legs & adjustable u - ', NSF Weight: 93 Ibs total Class: 70 9A lea REFRIGERATED MERCHANDISER Nor -Lake Model No. NLGR4 Pac Refrigerated Merchand bottom mount co exterior and in plug, UL, C $1,144.94 $1,144.94 $177.60 $177.60 ITEM TOTAL: $1,322.54 $496.80 $496.80 $2,219.78 $2,219.78 Five Sullivan Bros. Convention Ctr. Page2of3 Date 2/14/2013 Item Qty Description Sell Sell Total � I 10 1 ea BOTTLE COOLER $1,444.89 $1,444.89 Nor -Lake Model No. NLBC69 Packed: ea AdvantEDGETM' Bottle Cooler, 22.7 cubic feet, removable cap catcher with bottle opener, stainless steel top and sliding covers, black vinyl coated front, sides and back, 1/3 hp, 115v/60/1, ETL Safety & Sanitation listed 1 ea 3" Casters $98.33 $98.33 Class: 92.5 Weight: 302 Ibs total ITEM TOTAL: $1,543.21 Merchandise $8,323.55 Freight $254.22 Total $8,577.77 QUOTE INCLUDES DELIVERY AND SET IN PLACE. DOES NOT INCLUDE INSTALLATION, FREIGHT IS ESTIMATED ON THE ITEMS THAT WOULD INCUR INCOMING FREIGHT CHARGES. THOSE ITEMS INCLUDE THE GRIDDLE AND STAINLESS TABLES. ETA APPROX 2 WEEKS. �WILSON Fesbureu�Suuuh.lu�. Restaurant Supply, Inc. Five Sullivan Bros. Convention Ctr. Page 3 of 3 City Clerk Use Only Finance Committeegg/I Approval Date 2 1( ( 70l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 6,752.00 plus est. shipping costs of $ 0.00 to pay for or purchase Additional software and service t'x n;,-iti, ` „1\i;c,,,(_,,` \— Vs ,� .r, �1 14-,,,_Y : c ''Jf `. V:1.r)a 1(-,\,{N.- - r1(•'lrik 1.A.d VI r Yl,',1 eYI Cie (` ,ri,J . This purchase or expenditure is being made because: Vendor selected for this purchase: Midwest Automated Time System El Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: (--YM Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer n Sanitation �X Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-03-8400-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ /5:;, L. , $ / ( id 6 Respectfully submitted, y " --'y.,-12')4/7 �7)i604Lc,AiC.'Ci ��'f,fi%%��2- O -4,1'.�'/d (Signature Dept. Ilead or Designee) Date (Signature Finance Dept. Review) Date INVOICE MIDWEST Automated Time System 2324 West 63rd Street Davenport, Ia 52806 (563)386-9393 Fax (563)386-3338 CITYWATE ; City of Waterloo T 715 Mulberry . 0 Waterloo, IA 50703 Invoice No: 52409A Order No: Invoice Date: 02/07/13 Due Date: 02/07/13 Salesperson: Ted Neese S City of Waterloo H T 715 Mulberry I 0 Waterloo, IA 50703 P (319)291-4323 ;hip Via: IA - UPS Terms: Due on receipt F.O.B.: Shipping Reference: Suzy Schares ,n Description Price Quantity Shipped -+ 1 Additional 100 Employee Capacity for Attendance Enterprise Software 2 Upgrade New World Systems Interface to 1,000 Employee Capacity 3 Add Accrual Export Link to New World Systems Interface 4 Additional Annual Software Service Agreement on Attendance Enterprise 5 Additional Annual Software Service Agreement on New World Interface + + + Extension* 3780.00 425.00 1940.00 470.00 137.00 For your convenience we now accept: VISA and MASTERCARD Taxable Non -taxed S & H 0.000% Sales Tax Total 0.00* 6752.00 0.00 0.00 6752.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance CommitteeI Approval Date Jl l ,7( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel. Department to expend $ 4,500.00 plus est. shipping costs of $ to pay for or purchase 4 hour lead safe renovator refresher class and 8 hour lead safe renovator class This purchase or expenditure is being made because: Certify additional contractors and workers Vendor selected for this purchase: Interfaith Housing n Bids or written quotes were taken on this purchase, as follows: (1 Bids or quotes were not taken on this purchase because: Interfaith Housing provides this training for Eastern Iowa. They will travel to Waterloo for the training. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer n Sanitation Bonds Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant-224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is Respectfully sgbmitted, i n/,i. r ? / ' G/z/i/,4 i 67/P l/G� Pi / �l vt/ . 77 �,t: (' / r r r" r' i / - /,i L 4 , i< , 7 .:7? /'-f "- , 3 / (Signature p ept. Head o eslgnee) i Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization 4 and 8 hr training 2-14-2013.xls (Mar 2010) $ 9,621.00 City Clerk Use Only Finance Committee Approval Date ) ((s) 9 L' (mil City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase a license agreement with Zapplication to use their website to promote the Holiday Arts Festival and the RiverLoop Arts Festival to artists throughout the Midwest. This purchase or expenditure is being made because: Zapplication is used a wide array or highly qualified artists and allows us to reach artists we might not be able to reach otherwise. Vendor selected for this purchase: Zapp Software, LLC ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: This is a unique organization offering a very specfic service. Have used the organization in the past on a limited basis with very good results. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Road Use Tax ri Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: . lo-5Y4570- /3 96 a C&YAoCillettP _ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is til q,spectful subritted, 2 nature Dept. Head or besignee) Date (Signature Finance Dept. Review) /5/,3 Date K:lshared goodies\forms\Zapplication Finance Request 2013 (Mar 2010) ZAPP® SOFTWARE SMALL SHOW LICENSE RENEWAL AGREEMENT THIS RENEWAL AGREEMENT ("Agreement") is made this _ day of , 2013, between Zapp Software, LLC, a Colorado limited liability company ("ZAPP"), and ("Client"), for the renewal of Client's ZAPP® Software license term under the Software License and Transaction Service Agreement/Small Show dated , 20_ between ZAPP and Client (the "Software License"), as follows: 1. Annual Renewal and Fees. ZAPP and Client agree that the Client remains eligible for ZAPP's small show pricing structure. Client agrees to renew its annual license of the ZAPP® Software under the Software License for the following annual period and to the license/use fees per show during that annual period, as follows: Annual period: , 20_ to , 20_ Usage Fees: 1 to 150 applications received $1000.00 ; and 151 or more applications received $6.75 per application Additional Application $500.00 per 5 events ❑ [check if applicable] Client elects to use a projected jury format for the annual period identified above and, accordingly, agrees to license from ZAPP and to pay the additional license and other fees to ZAPP for that annual period, as follows: Modules Annual License Fee for Module Image Management Module $1500.00 2. Updated Terms and Information. ZAPP and Client agree that the following terms and conditions attached to this Agreement replace the terms and conditions of the Software License, as indicated (by a check mark): There have been no changes to Attachment No. 1 through 5 to the current Software License and they remain in effect Page 1 of 4 Initial Standard Terms and Conditions; if checked, then the Zapplication® Software Standard Terms and Conditions attached to this Agreement as Attachment No. 1 update and replace the Zapplication® Software Standard Terms and Conditions attached as Attachment No. 1 to the Software License Security Features; if checked, then the Security Features sheet attached to this Agreement as Attachment No. 2 updates and replaces the Securities Features sheet attached as Attachment No. 2 to the Software License Licensee/Show Information; if checked, then the Licensee/Show Information sheet attached to this Agreement as Attachment No. 3 replaces the Licensee/Show Information sheet attached as Attachment No. 3 to the Software License ZAPP® Standard Rate Schedule; if checked, then the ZAPP® Standard Rate Schedule attached to this Agreement as Attachment No. 4 updates and replaces the ZAPP® Standard Rate Schedule attached as Attachment No. 4 to the Software License Payments/Fees for ZAPP® Licensees; if checked, then the Payments/Fees for ZAPP® Licensees sheet attached to this Agreement as Attachment No. 5 updates and replaces the Payments/Fees for ZAPP® Licensees sheet attached as Attachment No. 5 to the Software License 3. No Other Changes; Meaning of Terms. Client agrees that except for the changes made by this Agreement, all other terms and conditions of the Software License remain in full force and effect. Terms used in this Agreement have the same meaning as when they are used in the Software License. THIS AGREEMENT IS EXECUTED by the parties on the dates indicated below each party's signature. ZAPP: ZAPP Software, LLC a Colorado limited liability company CLIENT: Page 2 of 4 Initial By: Western States Arts Federation Incorporated in: a Colorado nonprofit corporation Name: Title: Date: (state) Name: Title: Date: Address for Notice: Page 3 of 4 Initial City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date -2(IS I76(-7) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,990.16 plus est. shipping costs of $ 0.00 to pay for or purchase Autocad Infrastructure Design Suite Software support. This purchase or expenditure is being made because: Or current support contract expieres on March 5, 2013. This change in software has been difficult and keeping the support in place will allow us to complete our projects. Vendor selected for this purchase: DLT Solutions ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: DLT Solutions is the only government supplier of AutoCad software. All vendors must go through DLT Solutions for pricing when supplying software to govemment agencies. Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 411-07-7830-2106 205-07-7830-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 48,800.00/ 4600.00 rV $ 1,364.38 ✓ 4600.00 c7 Respectfully submitted, gt,C0.414—i Z/8// -72 i'•.i "r`; i.' 1� ; �i%.s; �, ��/3._ :" 3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Autocad 2013 Pre-Authorization.xls (Mar 2010) DLTSoIITfc Price Quotation Quote: 4259873 Reference: 860551 Date: 02/07/2013 Expires: 03/04/2013 To: Mr. Jamie Knutson Waterloo City of (IA) 715 Mulberry Street Waterloo, IA 50703-5714 Phone: (319) 291-4312 Fax: (319) 291-4262 Email: jamie.knutson@waterloo-ia.org From: Michael Palatiello DLT Solutions 13861 Sunrise Valley Drive Suite 400 Hemdon, VA 20171 Phone: (703) 708-9688 Fax: (866) 708-6705 Email: michael.palatiello@dlt.com # DLT Part No. 1 9701-8801NR1 OM Autodesk Infrastructure Design Suite Premium 2013 Subscription Renewal - 1 year PoP: 3/6/2013 through 3/5/2014 This quote is being sent on behalf of IMAGINiT Technologies, your local Authorized Autodesk Reseller. Contract Qty Unit Price 4 $997.54 Ext. Price $3,990.16 Total: $3,990.16 Mandatory reactivation fees will apply if not renewed by the expiration date of Subscription contract Contract Number: OPEN MARKET DUNS #: 78-646-8199 Federal ID #: 54-1599882 CAGE Code: OSOH9 FOB: Destination Terms: Net 30 (On Approved Credit) DLT accepts VISA/MC/AMEX DLT's standard Terms & Conditions apply PLEASE REMIT PAYMENT TO: ACH: DLT Solutions SunTrust Bank ABA # 061000104 Acct # 1000032705898 -OR- Mail: DLT Solutions PO Box 102549 Atlanta, GA 30368 Customer orders subject to applicable sales tax in: CA, CO, CT, DC, FL, GA, HI, IL, IN, KS, KY, LA, MA, MD, MI, MO, MS, NC, NM, NJ, NV, NY, OH, OK, PA, RI, SC, TN, TX, VA, WA, WI The terms and conditions of the Manufacturer's standard commercial license and subscription agreement are made a part of this quotation and shall govern purchaser's use of any Manufacturer product. Contact the DLT Sales Rep if further information is required. Page 1 of 2 mrs�iuib� Price Quotation Quote: 4259873 Reference: 860551 Date: 02/07/2013 Expires: 03/04/2013 Documentation to be submitted to validate Invoice for payment a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names, days, and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of lass completed, and where applicable the name of attendees. Page 2 of 2 (Signature Ffept. Head or Designee) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 6,500.00 plus est. shipping costs of $ 350.00 to pay for or puchase tire chains for fire apparatus. This purchase or expenditure is being made because: Our current chains do not fit (4) four of our fire apparatus, due to the tire configuration. n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This is a single source provider. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is espectf Ily submitted, 0 Date (Signature Finance Dept. Review) $ 600, 000.00 $ 48,148.42 .22 /3-,24)/3 Date users\shared goodies\forms\[File] (April 2003) 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 4,001.00 Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 1,145.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2152 700,000.00 661,999.96 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 33,206.43 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 5,703.73 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-e.51Q0-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-1 - ,4QQ-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 33,904.12 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 48,148.42 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 21,209.03 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) Leisure -Young Arena Expansion (Taxable) 410-p-4500-2177 200,000.00 79,481.14 Library -Radio Frequency ID Conversion 410-3 00-2106 100,000.00 232.07 1 of 2 Quote Page: 1 RUD® RUD-CHAIN, INC. PO Box 367 Hiawatha, IA 52233 Phone:800-553-7993 Fax 877-612-7209 Sold To: WATERLOO FIRE DEPT. 425 EAST 3RD WATERLOO, IA 50703 Order Number. 0093697 Order Date: 2/6/2013 Customer No: 04-WATERFD Expire Date: 2/28/2013 RUD CHAIN INC. IS PLEASED TO SUBMIT THE FOLLOWING QUOTATION FOR YOUR CONSIDERATION: Salesperson CEW F.O.B. Terms User ID HIAWATHA, IOWA NET 30 KKE Item No/Desaip U/M Ordered Unit Price Amount 4I1E925' SUPERGREIFSTEG PR .9,B09 00 H u , 1,609.00 4716756 PR 1.00 1,211.00 1,211.00 GREIFSTEG FOR TIRE SIZE 455/55-22.5. DELIVERY: 10-16 WEEKS FROM RECEIPT OF ORDER. IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CONTACT ME. SINCERELY, CHRIS WARD TERRITORY MANAGER (MIDWEST) TIRE PROTECTION SALES & SERVICE Net Order. 2,820.00 Freight 0.00 Sales Tax 0.00 Total Order. 2,820.00 City Clerk Use Only Finance Committee Approval Date l4 1) t. 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the - i % Department to expend $ (NTE) $5,000 plus est. shipping costs of $ to pay for or purchase Firm mattress sets. This purchase or expenditure is being made because: We have not purchased mattresses since 2007 and many are in need of replacement. Vendor selected for this purchase: LEBEDA Qx Bids or written quotes were taken on this purchase, as follows: See attached. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 4101214002112?`' (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp mitte (Project Code) $ 75,000.00 $ 33, 904.12 � '/3 Gi 3 Date (Signature Dept. Head or Designee D- e (Signature Finance Dept. Review) 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 4,001.00 Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.4.4) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 1,145.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2152 700,000.00 661,999.96 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities lmpr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 33,206.43 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts CenterlYouth Pavilion Impr 410-26-4205-2152 63,000.00 5,703.73 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07.7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-0 -5-00-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-12-1400-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 33,904.12 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 48,148.42 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 21,209.03 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 Library -Radio Frequency ID Conversion 410-33-3100-2106 100,000.00 232.07 1 of 2 • 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE MIS -Computer Replacement 410-01-8225-2106 68,000.00 90,000.00 90,000.00 Planning -Downtown Dev Plan Consulting (Taxable) 410-08-6100-2103 60,000.00 (6,827.00) Planning -Downtown Property Acq (Taxable) 410-08-6100-2140 450,000.00 62,827.00 Planning-GIS/GPS Mapping 410-08-5700-2111 3,000.00 1,812.28 Planning -Logan TIF (Taxable) 410-08-6280-2103 100,000.00 Planning -Northeast TIF (Taxable) 410-08-6220-2140 200,000.00 (200,000.00) Planning -Nuisance Abatement/Demo (Taxable) 410-08-5150-1396 200,000.00 Planning -Rath TIF (Taxable) 410-08-6210-2146 350,000.00 144,000.00 735.25 Police -Guns, Body Armor & Tasers 410-11-1100-2128 60,000.00 Police -In -Car Audio/Video Cameras 410-11-1100-2127 42,000.00 Police -Information System Program 410-11-1100-2106 100,000.00 Police -Radar Units & LED Lightbars 410-11-1100-2120 22,000.00 Police-Remodeling/Improvements (Taxable) 410-11-1100-2152 5,000.00 1,158.56 Police -Training Center Impr 410-11-1100-2152 5,000.00 Sewer -Collection System Improvements 610-14-5320-2163 1,500,000.00 1,500,000.00 Sewer -Drip Dispersal Treatment System Midport 610-14-5320-2163 2,500,000.00 2,406,075.95 Traffic-218 Off Ramp/US 63 Improvements 410-17-7161-2103 14,000.00 (2,146.63) 11,853.37 Traffic-Broadway/Parker Improvements 410-17-7161-2165 10,000.00 10,000.00 Traffic -Computer & GPS/GIS Software 410-17-7120-2106 20,000.00 17,180.92 Traffic-Hammond/Ridgeway 410-17-7161-2103 70,000.00 (70,000.00) Traffic -Parking Meter Replacement 410-17-7910-2126 50,000.00 Traffic -Safety Awareness Campaign/DSCV 410-17-7120-2103 22,400.00 17,065.34 Traffic -Safety Communications Infra. 410-17-7120-2125 20,000.00 70,000.00 90,000.00 Traffic -Safety Improvements 410-17-7120-2125 30,000.00 (5,769.37) Traffic -Safety lmpr-San Maman Video Monitoring 410-17-7120-2125 25,000.00 5,769.37 Traffic -Safety Impr-Speed Humps 410-17-7120-2125 9,000.00 8,612.98 Traffic -Signal Improvements 410-17-7161-2125 30,000.00 Traffic -Street Light Improvements 410-17-7105-2129 18,600.00 2,146.63 Traffic -Street Sign Upgrades 410-17-7120-2125 23,000.00 Traffic-University/Progress Improvements 410-17-7161-2103 16,400.00 16,400.00 Traffic-University/US 63 Improvements 410-17-7161-2103 10,000.00 TOTAL 2010 GO BOND PROCEEDS — $ 11,500,000.00 $ (0.00) $ 5,519,197.46 o aIssue Not Spent 47.99% 2 of 2 rrCuji; t TO:13192914465 P.1%1 MATTRESS FACTORY Quality Bedding Since 1946 FACSIMILE TRANSMITTAL SHEET To: 01 u4-y FAX NUMBER: Lk-uc (Q COMPANY: t.Vr c4a0 - re PHONE NUMBER; FROM; L- �� DATE: 2-5�1� TOTAL # OF PAGES INCLUDING COVER: RE: (1/6.. 0 URGENT 0 FOR REVIEW 0 PLEASE COMMENT 0 PLEASE REPLY Cl PLEASE RECYCLE NOTES/.COMMF-NTS: -*- t n maAd . t) c\V, I = rt S e x- cosh- . ) c3o ok S.) .5 -tC . 2998 7TH AVENUE • MARION, IA 52302 PHONE: (319)377-4887 • FAX; (319)377-0956 15 P- eST L2iITEN2L1x, Iet-,,)� v 4020 University Avenue Waterloo, Iowa 50701 319-235-0155 DELIVERY INSTRUCTION o7E HOME PgONE / BUSINESS ^^ 3^ i 9-�7dE-2 PHONE DATE ORDERED I DELIVERY DATE $ NAME FICED,SE ONLY QTY DESCRIPTLON A1171DUNT 3/3 t cE-per, pc3 J 2- - i c � " % Ffr-/ j a-, p 2(7c F.23 ,gpc7 //I/L9'1i72E--SS 373c 7u^1 L� S lZ� �%a � yc_ SAX /� 17/ �_ -o2tnl CT 4D,0;LS j/ ,'F pi? S11 vr-L (J A-t:I Y '1 2 vL % use OFFICE USE ONLY CASH �K DRIVER C SUB TOTAL 6286I 00 ❑ COLLECT 0 TAX ILAY D DOLLARS CENTStY _ ��JI' AWAY ❑ c , DELIVERY CHARGES -I AM EX /lJ/1 - — CONTRACT I DOLLARS TOTAL DISC CENTS e° 2 CLf p Cp ❑ VISA/MC rrn;iy;,Rsr L '. AMT. DOWN I • X ] BALANCE woil?, RAPID RESOURCE • CEDAR RAPIDS, IA 52404 LLL9b._. 1 c,F7eisibp n Since 1946 Furniture Floor Covering 2300 Main Street • P.O. Box 765 • Cedar Falls, IA 50613-0300 319-266-3535 • 800-962-3535 www.SimpsonFurniture.com CUSTOMER COPY SOLD TO: City of Waterloo/W'loo Fire Rescue 425 E 3rd Street Waterloo, IA 50703 239-4282ChrisCharley 269-9928 Marty Weeks 190 1. EA B/0 1 EA * B/0 1" EA 2 CUSTOMER_PICKUP CUS7DYE93t . = -SALES NtT -- ALEDAiE: -.:.PAGE= 131284 1064530 01/22/2013 1 *** PRICE QUOTE *** DELIVER TO: City of Waterloo/W'loo Fire Rescue 425 E 3rd Street Waterloo, IA 50703 'a � • ��: , ..�r� ,-� sx.0 .. � = :� ...� ..t;-� _ ": vim. €` ' � _ t q�^�'a. PKG-BED PACKAGE"- BEDDING 238.00 238 0 PRICE PER MATTRESS & BOXSPRING SET RESTON` 1 RESTONIC PRISM 2S - 2 SIDED TWIN STANDARD_MATTRESS RES'TON 1 RESTONIC SEMI FLEX BOXSPRING (STEEL FOUNDATION) STANDARD TWIN 1RR GLIDEA 21RR- 3/3-4/6-5/0 AUTO FRAME W/RR 40.00 40 O ---SALE ITEM REMARKS-=--- PRICE FOR 1 FRAME SALE REMARKS THESE ARE A SPECIAL ORDER BED THAT MAY TAKE 2-3 WEEKS TO ORDER. THANK YOU. SANDY RISVOLD DELIV- ERY _Delivery Recd. By: _ C.O.D. Amount Delivered By. 00 City Clerk Use Only Finance Committee Approval Date ( ('20 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,311.25 plus est. shipping costs of $ to pay for or purchase 14 foot tilt bed trailer This purchase or expenditure is being made because: to replace existing 14 foot trailer. The old trailer will be traded in on the new purchase. Vendor selected for this purchase: Black Hawk Rental X Bids or written quotes were taken on this purchase, as follows: Black Hawk Rental, Waterloo $2,311.25 includes trade in Special Occasions, Waterloo $3,125.00 includes trade in Behnke Enterprisese, Farley $3,811.25 no trade in Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept.. Head- (Project Code) $ 120,000.00 fr- $ 62,641.00 `, /__ 'r Ciai (:C.- C-:.,. `: 7 21/ 4 </3 Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7 1 � � 20 12 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 4,788.42 plus est. shipping costs of $ to pay for or purchase Metro Coalition Fiscal 2013 Dues This purchase or expenditure is being made because: annual dues for Metro Coalition Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1319 136 / (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ully submitted, 1 /��7� �;'j .:'d ii ii lf /Jig �L/i..2 (.r:• ;e-1/-PG1J (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 5,300.00 v $ 4,865.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee (( f Approval Date I I l 2C The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submftted by the Safety Comm. Department to expend $ NTE 10,000 plus est. shipping costs of $ 0.00 to pay for or purchase Driver Training Program (CDL and Non-CDL) This purchase or expenditure is being made because: Increased number of accidents / incidents involving City vehicles and equipment. Improve Safety Awareness during vehicle operations Vendor selected for this purchase: Hawkeye Community College ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Take advantage of local area Staff Certified Instructors, enhanced with WPD instructors and use of Driver Enhancement Simulation System Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund ❑ Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-09-8255-1315 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf submitted, 2-i3 /? (Project Code) $ 15,000.66- /NE:C $ 14,213.11 Y1 /3-/? (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Driver Training - Feb 2013.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 I8 I2r f City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 51.253.00 plus ext. shipping cost of $ 0.00 Aries Pathfinder camera and components to pay for or purchase This purchase or expenditure is being made because: To replace the exsisting Aries Badger camera that is past ifs life expectancy and is sent in for repairs quite often and this slows the tying of sewer lines also it will be compatible with the other TV van. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa is the rep for Aries equipment which is on both tv vans. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: nSanitation: nBonds: nFederavother grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 5m14/5900/7119 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submyed, nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) ;<ct. ) ,3 (Project Code) $ 250,000.00 $ 224,641.00 V 3 Date M SOLID W WA ENT CO, INC. Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Toll Free 800-733-8731 Helping you clean the Planet since 1975 Quote To: City of Waterloo Keith Kearns 3505 Easton Ave Qty Ship To: City of Waterloo Keith Keams 3505 Easton Ave Description 1 "'Aries Pathfinder Series pipeline inspection components added to existing Aries Badger equipped televising van, including the following: PE3500 Camera, Camera controller, Pathfinder tractor, Tractor controller, Steerable tractor power supply, Pathfinder reel assembly, Elevated reel stand, Reel controller, Cable manhole guide system, Maintenance tool kit, Dually tires for 15" and larger lines, 3" and 4" carbide impregnated high traction wheels, and Installation performed at Aries factory"`. 1 Goldak Triad model 2310 locator 1 Aries components necessary to operate existing Badger tractor on newest Pathfinder equipped inspection vehicle, including the following: TC3400 tractor controller with interface cable (TC3400 to PCU), Tow bridle with cable strain relief adapter, adapter cables for Pathfinder reel to legacy cameras and tractors, Adapter tube - 7-pin military to Pathfinder camera. SAIMSAPRIBER Quote # MWDQ1099 Date 02/06/13 Sales Rep. Mark Davis Unit Price $45,987.00 Ext. Price $45,987.00 $1,695.00 $1,695.00 $3,571.00 $3,571.00 SubTotal $51,253.00 Shipping $0.00 Total $51,253.00 "Customer is responsible for transportation of televising truck to and from Aries in Waukesha, WI. State, Local, or Federal Taxes not included if applicable. "" 2012 Pathfinder pricing good until March 3, 2013 Unless specified, the above prices do not include any taxes. Taxes will be calculated and included on the Invoice. ORDERS..AII orders are subject to acceptance by an officer or general manager of Mid -Iowa Solid Waste Equipment Co., Inc. PERFORMANCE..Mid-Iowa Solid Waste Equipment Co., Inc. shall not be liable for failure to complete the contract in acconiance with its terms if failure is due to wars, strikes, fires, Hoods, accidents, delays in transportation or other causes beyond its reasonable control. CANCELLATION..Orders regularly entered cannot be cancelled except upon terms that will compensate Mid -Iowa Solid Waste Equipment Co., Inc for any loss or damages sustained. PRICES..AII orders are subject to current prices in effect at the time of shipment F.O.B. POINT..Unless otherwise stated,all prices listed are F.O.B. point of manufacture. TAXES..Unless otherwise stated, prices do not include Federal, State, City or other Excise, Occupation Sales use or similar taxes which are extra and are to be added at rates in effect at time of shipment. If Federal Excise Taxes are included or listed above, they are stated at the rates and regulations in effect at the time this order is written, and are subject to revision in accordance with rates and regulations in effect at time of shipment. MOUNTING PRICES... Mounting prices assume normal factory installation on a truck chassis suitable for the unit purchased. Relocation of batteries, gas tanks, mufflers, air tanks, etc will be an additional charge, billed our standard labor rate. Signature will constitute a binding order. By: Mid -Iowa Solid Waste Equipment Co., Inc. Ordered by: Accepted by: Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finanoe,Co ittee approval required? YES NO If so, date approved: 2 (� '4� 126 f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 w CASH 100,083.8- 283 13 5450 4 1 bit: -gum j . ioo,08g.ffi )g3 l3 5-J51 Alto A141,iti 1-11oC- 61boo g3 (3 5z/51-Io3 raj, ,? 3yri,Dro 42; 6kcic.t (A3 13 9-151 15,), 131kc impir, ' () nor)k3 1 tq5/,iio aterti i,vfi. 3 13 52151 11):3'21 red C c -Http ,P,'(-F83 /3S/a 5 q lr (4, Rt a Alc,60. Mt171m tut&_ a3, lV.vo TOTAL 571 TOTAL This amendment is being requested because: z To complete the Storm Water Retention projec;Tunds from our cash Reserves need to be used to complete this project. r Ie/i Ls buz�e.&d (l prb i`S hot Cur ic)-le'ee`/ i vi i 3. Prior Committee Actions (Dates): (Signature Dept. Head or De : nee) Date (Signature Finance Dept. Review) Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 02-04-13 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cittee approval required? YES f NO If so, date approved: 11n I d 6 1 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 520 14 5200 3000 Cash/Fund Bal 430,000.00 520 14 5200 2163 Sanitary Sewers 430,000.00 TOTAL $430,000.00 TOTAL This amendment is being requested because: expense for sanitary sewer construction is higher than originally estimated as part of the FY13 certified budget. $430,000.00 Prior Committee Actions (Dates): 1 1(k 7 .I42- gnature Dept. Head or Designee) Date 1 ,r t4 rll,.Ll./ L %LC6C'ilt.2 (Signature Finance Dept. Review) ;2/lIT1 Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendments_FY13.xls (Apr 2003)