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Home My WebLink About02/04/20131. 2. 3. 4. 5. 6. FINANCE COMMITTEE February 4, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 28, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Edward Stoffer, Cable TV Production Coordinator Social Media Marketing Conference Waterloo, Iowa March 27, 2013 $199.00 Sergeant Howard; Officer Ladage; Probation Officer Dietz 2013 Midwest Gang Investigator Association Conference Merriville, Indiana May 18- 22, 2013 $1,682.44 Rudy D. Jones, Community Development Director Cedar Valley Coalition Washington, D.C. April 18- 23, 2013 $1,725.00 Jamie Knutson, Associate Engineer 2013 Greater Iowa Asphalt Conference Des Moines, Iowa March 7- 8, 2013 $370.00 Ethel Washington Executive Management Training Emeryville, California April 14- 19, 2013 $2,940.00 Bob Ball, Chief Building Inspector Wisconsin Commercial Building Code Madison, Wisconsin February 17-20, 2013 $1,100.00 7. Approval of request to seek bids for one (1) New Replacement Forklift for the Sewer Department -Submitted by Mark Rice, Public Works Director. 8. Approval of request to seek bids for 2013 Cargo Maintenance Van for Building Maintenance Department —Submitted by Mark Rice, Public Works Director. 9. Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est S/FI Expenditure Building/Maintenance $1,000.00 Helipad Fire $2,200.00 + $17.04 Opticom Phase Selector Fire $3,100.00 Thirty (30) replacement batteries for portable radios Leisure Services $7,586.90 Two (2) rotary tillers for golf Leisure Services $1,696.00 1 pallet Redi-Earth potting mix Police $8,331.27 Four Nikon D7000 digital cameras with accessories and two Nikon D3100 digital cameras with accessories for the Police Crime Lab Police $13,866.00 + $18.00 Two Harris P7270 portable radios for LEIN Region 2 Information Sharing office Police $5,760.00 Platinum all -in -one 2.0 GPRS package with a three year warranty with Map Agent Pro software Street $8,048.00 Replacement tires for wheel Loader A05 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 28, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of January 14, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Bram; Officer Rulapaugh Advanced Ordinance Recognition Bryan, Texas March 3- 15, 2013 $1,080.00 Noel Anderson, Community Planning & Development Director Cedar Valley Coalition Washington, DC April 21- 23, 2013 $1,825.00 Larry Smith, Waste Management Services Superintendent; Keith Kearns, Collection System/Maintenance Supervisor 17th Annual IAWEA Collection System Specialty Conference Marshalltown, Iowa March 7- 8, 2013 $220.00 Nancy Gulick, Community Development Coordinator; Mark Boesen, Manager of Rehab Services 2013 Program Managers' School Nashville, Tennessee April 21- 24, 2013 $2,890.00 John Hyman, ICT Tech 17t" Annual IAWEA Collection System Specialty Conference Marshalltown, Iowa March 7- 8, 2013 $110.00 Aric Schroeder, City Planner Main Street 2013 Board Lunches Waterloo, Iowa January- December 2013 $120.00 Elizabeth Andrews, Registrar for the Waterloo Center for the Arts Microsoft Access 2010: Basic Waterloo, Iowa February 12 & 14, 2013 $124.00 Rudy D. Jones, Community Development Director HUD's Affordable Green Academy West Des Moines, Iowa February 11-12, 2013 $285.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $2,831.25 Exterior perimeter lighting in City Hall Cultural & Arts $3,250.00 Twelve monthly lease installment payments plus deposit for rental space at College Square Mall Engineering $1,900.00 Annual maintenance and support agreement for Pavement Management System Software Finance Committee January 28, 2013 Page 2 Leisure Services $5,000.00 Flower seed for park and golf course flower beds, flats and supplies needed to start the seeds Leisure Services $1,344.00 Baseballs for the Optimist Baseball program Leisure Services $6,985.50 Major League replica hats and visors Leisure Services $7,318.50 Major League replica jerseys for participants in Optimist baseball and softball offered for grades 2-8 Leisure Services $1,161.00 Baseball/softball pants Leisure Services $1,179.14 Baseball and softball socks Leisure Services $1,400.00 Advertising for the public golf courses Police $8,500.00 One US Night Vision scope Street $35,000.00 Transmission replacement Traffic Operations $1,096.40 Materials and labor to repair overhead garage door Waste Management Services ' $1,975.00 + $15.32 Doppler flow meter Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3000 (cash on hand) and Line Item 1319 (other prof services) in the amount of $10,000.00—Submitted by Sheryl McGovern, Library Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the San Souci Wing Darn Repairs in the amount of $280,150.00 to be funded by a WDC gaming grant —Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the design of the Kimball Avenue Transportation Improvements in the total amount of $502,954.00—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated January 28, 2013, pp. 1-37 in the amount of $5,106,542.66, be received, placed on f,ile and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart seconded by Schmitt that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Cki (.1 FY '4'/3 BUDGETED 'x�c!'‘' EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE '7c, Original -t. Clerk/Finance `Copy - Department NAME(S) AND POSITION(S): Edward Scoffer, Cable TV Production Coordinator DATE: January 18, 2013 NAME OF CLASS / MEETING: Social Media Marketing Conference DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 27, 2013 RETURN DATE: March 27, 2013 DATE(S) OF MEETING: March 27, 2013 PURPOSE OF TRAVEL: To leam to use social media to connect with the community of Waterloo and let them know what the City is doing online with our website and our YouTube channel. And to see what we can do with a Facebook and/or Twitter account. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING $199.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 199.00 BUDGET LINE ITEM: 010-03-8150-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 199.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO -..Lek-L -) I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED :''/i% it //> j) ! I6 TRAVEL REQUEST CITY OF WATERLOO FY BUD6ETED4; 76( 5 EXPENDED YTD THIS REQUEST /6,;¢: `/ LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Mark Howard-Sgt Cedar Falls PD, Zach Ladage-Officer Cedar Falls PD, Doug Dietz- Probation Officer Department of Corrections, DATE: January 21, 2013 NAME OF CLASS / MEETING: 2013 Midwest Gang Investigator Association Conference DESTINATION: Merriville, Indiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 18, 2013 RETURN DATE: May 22, 2013 DATE(S) OF MEETING: May 19-22, 2013 PURPOSE OF TRAVEL: To attend the 2013 Midwest Gang Association annual conference in Merriville, Indiana. The conference will provide instructions on Gangs 101, Drug Cartel and Connections to the Midwest Gangs and keeping our borders safe, Mexican Mafia, White Supremacist and Soureign Citizens, Gangs in the Military. The conference has been approved through the Iowa Homeland Security and the funding will be reimbursed through the 2010 LETPP Homeland Security Grant WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $797.44 LODGING MEALS $885.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $1682.44 TAXI PARKING AIRFARE MISCITOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11 GRT LENS X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 2 ' -7--6 l 3 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;'-1 )3 t' /3 , 6 FY; 3' BUDGETED C' 'r) EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance -:;20 i 3 Copy - Department NAME(S) AND POSITIO? (S): Rudy D. Jones Community Development Director DATE: January 29, 2013 NAME OF CLASS / MEETING: Cedar Valley Coalition DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Washington, D.C. DEPARTURE DATE: April 18, 2013 RETURN DATE: April23, 2013 DATE(S) OF MEETING: April 22-23, 2013 PURPOSE OF TRAVEL: Travel with the Cedar Valley Coalition group to meet with Congressional Delegation members. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 610.00 LODGING 165.00 MEALS .00 REGISTRATION .00 MILEAGE/FUEL 150.00 TAXI .00 PARKING 700.00 AIRFARE 100.00 MISC/TOLLS TOTAL FOR ALL: $ 1,725.00 224 32 5850 1346 BUDGET LINE ITEM: BG21A ADMN x GRANT REIMBURSABLE YES YES NO x REQUIRED CERTIFICATION NO TOTAL: $ 1,725.00 PER PERSON I BELIEVE THIS TRIP SERVES A P AND IS NECESSARY AND B CITY OF WATERLOO Noel Anderson, Community Planning & Development Director - DEPARTMENT HEAD January 29, 2013 I APPROVE THIS TRAVEL REQUEST MAYOR fg�iared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED /"7 'J5',�t J3</6 FYI'/3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal- Clerk/Finance Cow be••rtment NAME(S) AND POSITION(S): Jamie Knutson, Associate Engineer DATE: January 29, 2013 NAME OF CLASS / MEETING: 2013 Greater Iowa Asphalt Conference DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 7, 2013 RETURN DATE: March 8, 2013 DATE(S) OF MEETING: March 7 — 8, 2013 PURPOSE OF TRAVEL/TRAINING: To attend 2013 Greater Iowa Asphalt Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 120.00 LODGING TAXI 30.00 MEALS PARKING 220.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 370.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 370.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO gafi. I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR March 2, 2011 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,„ 3 /4 44`5 2 /346' FY 4 3 BUDGETED EXPENDED YTD 5Fc THIS REQUEST ,1? efO <f c, LEFT AFTER THIS REQUEST /5-j't DATE j2 Au, / *- ,/3 Ori.'. CJerk/Finance Copy - De••rtment NAMM(S) AND POSITION(S): Ethel Washington DATE: 1/24/2013 NAME OF CLASS / MEETING: Executive Management Training DESTINATION: Emeryville, Calif. DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: 04/14/2013 RETURN DATE: 4/19/2013 DATE(S) OF MEETING: 4/14-19/2013 PURPOSE OF TRAVELITRAINING: To the HUD Housing Choice Voucher Executive Management Training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $-2940:40" YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 795 LODGING Na TAXI MEALS Na PARKING 1192.00 REGISTRATION ?? 557.00 AIRFARE MILEAGE/FUEL Na MISCITOLLS TOTAL FOR ALL: $ 2940.40 BUDGET LINE ITEM: 283-13-5452-1346 GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2940.40 PER PERSON I BELIEVE THIS TRIP SERVES AND IS NECESSARY AND CITY s _.TE IC PURPOSE 0 THE I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR /! 2 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED <2 67 17) I, 4/6, FY s='2 BUDGETED i EXPENDED YTD /,/K- C 5 - THIS REQUEST / /C LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance Co.' - De • • tment NAME(S) AND POSITION(S): Bob Ball — Chief Building Inspector DATE: 1-29-13 NAME OF CLASS / MEETING: Wisconsin Commercial Building Code DESTINATION DEPARTURE POINT IF NOT WATERLOO: Madison, WI DEPARTURE DATE: 2/17/13 RETURN DATE: 2/20/13 DATE(S) OF MEETING: 2/18/13 thru 2/20/13 PURPOSE OF TRAVEL/TRAINING Required CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 305.00 LODGING TAXI 100.00 MEALS PARKING 695.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1,100.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1,100.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NCESSARY AND BENEFICIAL TO THE CITY,p� W� ATERL. • f --ilk-' I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 4, 2013 Prepared: January 29, 2013 Dept. Head Signature: # of Attachment SUBJECT: Request authorization to seek bids for one (1) New Replacement Forklift for the Sewer Department Submitted by: Mark Rice. Public Works Director Recommended City Council Action: Summary Statement Expenditure Required S;ttt` Source of Funds: 520-14.5400-2117 Policy Issue Alternative Background Information: Request authorization to seek bids for replacement of one (1) Forklift to support operations at the Sewer Department. Funds to support this replacement were budgeted in the FY13 Operational Budget. CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: February 4, 2013 Prepared: January 29, 2013 Dept. Head Signature: # of Attachment`� SUBJECT': Request authorization to seek bids for 2013 Cargo Maintenance Van for Building Maintenance Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: GO Bond Proceeds (412) Policy Issue Alternative Background Information: Request authorization to seek bids for replacement of one (1) Cargo Maintenance Van for the Building Maintenance Department. Funds to support this replacement were budgeted in the CIP Program. City Clerk Use Only Finance Committee Approval Date .711 i .7n 1 .77 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp Department to expend $ 1,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Helipad - Heliport Foam System - Covenant Medical Center Vendor selected for this purchase: Lund Fire Protection ❑ Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation 0 Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tfully s itted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) (Project Code) $ (- 27S 13 Date K:\shared goodies\forrns\Pre-Auth Lund Fire - Covenant Med Center.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date lt_ c% City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 2,200.00 plus est. shipping costs of $ 17.04 to pay for or purchase Opticom Phase Selector This purchase or expenditure is being made because: replacement of malfunctioning unit on Logan Ave and Donald Street. Vendor selected for this purchase: Traffic Control Corporation ❑ Bids or written quotes were taken on this purchase, as follows: Opticom units are purchased through Traffic. They monitor pricing of units for the city. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Bonds Road Use Tax n Sewer n Sanitation FederaVother grants • Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is • Respect suit /!C'i • /!`iIh�ri /rJ`;? / ).-2C/3 (Signatttfe Dept. Head or Designee) Date (Signati)re Finance Dept. Review) Date (Project Code) 2000.00 + 250 amendmer 2,250.00 K:\shared goodies \forms\Opticom012813.xls (Mar 2010) City Clerk Use Only Finance Committee �, Approval Date mil) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 3,100.00 plus est. shipping costs of $ TBA to pay for or purchase (30) THIRTY REPLACEMENT BATTERIES FOR OUR PORTABLE RADIOS. This purchase or expenditure is being made because: Our current inventory is very low and we are in need of replacement batteries. Vendor selected for this purchase: E91 1 Board ❑x Bids or written quotes were taken on this purchase, as follows: The E911 Board is buying in bulk to attain the best possible price. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund riBonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu, itted, Ufa ' l a� 3 /)/I:// ., (.../A ,:f/ ,fit �,'3 (Signature 1pt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms1BLANK EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) (Project Code) $ 75,000.00"/ 33,904.12 '/ 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 4,001.00 Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 1,145.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2152 700,000.00 661,999.96 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 CIty Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 33,206.43 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 5,703.73 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-12-1400-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-121-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-124400-2112 25,000.00 50,000.00 33,904.12 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 48,148.42 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 21,209.03 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 1 of 2 City Clerk Use Only Finance Committee/ Approval Date Li (✓ 0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,586.90 plus est. shipping costs of $ to pay for or purchase Two (2) rotary tillers for golf. A 1983 tiller will be traded in on this purchase. This purchase or expenditure is being made because: equipment will be used to maintain the public golf courses. Vendor selected for this purchase: John Deere Company X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Purchase is being made using the previously bid State contract pricing through Waterloo Implement. Prior Committee Actions (Dates): ❑X Please check the following box(es) as appropriate to describe the funding for this expense: Sewer Sanitation Bonds Federal/other grants Other (specify) General Fund Road Use Tax I1 This expenditure is to be coded to the following budget line -item: 412-37-4120 2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re/spe-stful submitted, • 167, 000.00.V 15,2371) gnature Dep . e or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date `l "1(0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,696.00 plus est. shipping costs of $ to pay for or purchase 1 pallet Redi-Earth potting mix. This purchase or expenditure is being made because: used to grow annual flowers in our green house. Vendor selected for this purchase: Jordan's Nursery Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Jordan's Nursery is the local vendor that carries this product that meets our planting needs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer ri Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitted or Designee) (Project Code) $ 22,000.00 V $ 9,507.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee ,' �j Approval Date ?(y 1' l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,331.27 plus est. shipping costs of $ to pay for or purchase four Nikon D7000 digital cameras with accessories and two Nikon D3100 digital cameras with accessories for the Police Crime Lab. This purchase or expenditure is being made because: this purchase is to replace the aging camera equipment in the police department crime laboratory. Grant funding will be used to purchase this equipment. Vendor selected for this purchase: Photo Pro n Bids or written quotes were taken on this purchase, as follows: Photo Pro $8331.27 (this also includes free training of camera, a $400.00 value) HB Leiserpwitz $8013.12 Porters Camera Store $8599.70 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1563 11GRT Stim (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 876,6145 $ // 7 (4 7 g (Signatuq-ept Head or Desig Date (Sfgriature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee �t Approval Date 14 O11 1-) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 13,866.00 plus est. shipping costs of $ 18.00 to pay for or purchase two Harris P7270 portable radios for LEIN Region 2 Information Sharing office. This purchase or expenditure is being made because: two additional radios are being requested to correct a shortage in radio needs. These radios will be used at the Fusion Center office. Vendor selected for this purchase: RACOM n Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This equipment is proprietary to RACOM, they are the vendor of portable radios used by the fusion center and Waterloo Police Department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax ❑ Sewer U Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1387 11GRT LENT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ G: 36,9 '' and the current available balance is $3G ResPectfully submitted, 7,112(61 / (Signaiur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,760.00 plus est. shipping costs of $ to pay for or purchase Platinum all -in -one 2.0 GPRS package with a three year warranty with Map Agent Pro. software. This purchase or expenditure is being made because: this GPS system will be used for vehicle location during criminal investigations Vendor selected for this purchase: Presidio n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This equipment is proprietary to Presidio Co. on the type of GPS tracking system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Road Use Tax n Sewer ❑ Sanitation n Bonds El Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1387 11GRT LEN7 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signatures ept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) Pit ��)1 63,E $ r i 4( $ 2, 44'6' 6-3 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee . Approval Date 9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 8,048.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement tires for Wheel Loader A05 This purchase or expenditure is being made because: Tires worn excessively Vendor selected for this purchase: Wingfoot Commercial Tire n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: State Bid Pricing Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation Bonds nFederal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 21,000.00 V $ 12,581.10 ✓ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Street Department - Replacement Tires for A05 Loader.xls (Mar 2010)