HomeMy WebLinkAbout01/28/20131.
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FINANCE COMMITTEE
January 28, 2013
5:10 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of January 14, 2013
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Officer Bram; Officer
Rulapaugh
Advanced Ordinance
Recognition
Bryan, Texas
March 3-
15, 2013
$1,080.00
Noel Anderson, Community
Planning & Development
Director
Cedar Valley
Coalition
Washington,
DC
April 21-
23, 2013
$1,825.00
Larry Smith, Waste
Management Services
Superintendent; Keith Kearns,
Collection System/Maintenance
Supervisor
17th Annual IAWEA
Collection System
Specialty Conference
Marshalltown,
Iowa
March 7-
8, 2013
$220.00
Nancy Gulick, Community
Development Coordinator;
Mark Boesen, Manager of
Rehab Services
2013 Program
Managers' School
Nashville,
Tennessee
April 21-
24, 2013
$2,890.00
John Hyman, ICT Tech
17th Annual IAWEA
Collection System
Specialty Conference
Marshalltown,
Iowa
March 7-
8, 2013
$110.00
Aric Schroeder, City Planner
Main Street 2013
Board Lunches
Waterloo,
Iowa
January-
December
2013
$120.00
Elizabeth Andrews, Registrar
for the Waterloo Center for the
Arts
Microsoft Access
2010: Basic
Waterloo,
Iowa
February
12 & 14,
2013
$124.00
Rudy D. Jones, Community
Development Director
HUD's Affordable
Green Academy
West Des
Moines, Iowa
February
11-12,
2013
$285.00
9.
Pre Authorizations to Expend over $1,000.00
Dept
Amount +
Est. S/H
Expenditure
Building/Maintenance
$2,831.25
Exterior perimeter lighting in City Hall
Cultural & Arts
$3,250.00
Twelve monthly lease installment payments plus
deposit for rental space at College Square Mall
Engineering
$1,900.00
Annual maintenance and support agreement for
Pavement Management System Software
Leisure Services
$5,000.00
Flower seed for park and golf course flower beds, flats
and supplies needed to start the seeds
Leisure Services
$1,344.00
Baseballs for the Optimist Baseball program
Leisure Services
, $6,985.50
Major League replica hats and visors
Leisure Services
$7,318.50
Major League replica jerseys for participants in
Optimist baseball and softball offered for grades 2-8
Leisure Services
$1,161.00
Baseball/softball pants
Leisure Services
$1,179.14
Baseball and softball socks
Leisure Services
$1,400.00
Advertising for the public golf courses
Police
$8,500.00
One US Night Vision scope
Street
$35,000.00
Transmission replacement
Traffic Operations
$1,096.40
Materials and labor to repair overhead garage door
Waste Management
Services
$1,975.00 +
$15.32
Doppler flow meter
BUDGET LINE ITEMS TO BE AMENDED
10. Authorization to increase Line Item 3000 (cash on hand) and Line Item 1319 (other prof
services) in the amount of $10,000.00-.Submitted by Sheryl McGovern, Library Director.
11. Approve the project budget for the San Souci Wing Dam Repairs in the amount of
$280,150.00 to be funded by a WDC gaming grant —Submitted by Eric Thorson, City
Engineer.
12. Approve the project budget for the design of the Kimball Avenue Transportation
Improvements in the total amount of $502,954.00—Submitted by Eric Thorson, City
Engineer.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
January 14, 2013
5:00 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of January 7, 2013, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Mayor Buck Clark
Cedar Valley Coalition
Washington,
DC
April 20-
24, 2013
$2,169.20
Gary Luck Jr, Sewer
Maintenance Foreman; David
Ross, Sewer Maintenance
Worker; Todd Gaede, Sewer
Maintenance Worker
2013 IAWEA
Maintenance Conference
Ankeny, Iowa
January
29-30,
2013
$600.00
Investigator Tyler
Follow up on Homicide
Investigation
Huntsville,
Alabama
November
27-
December
1, 2012
$973.88
Forrest Graves, Sewer
Maintenance Worker
2013 MTCE Conf for
Water Professionals
Ankeny, Iowa
January
29-30,
2013
$200.00
Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that request from Driss Cammoun is requesting garbage
reimbursement for 5023 Sweet Water Circle in the amount of $94.50 because he contracts with a
private hauler for garbage pick up therefore did not utilize city services —Submitted by Suzy
Schares, City Clerk, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$2,254.00
Preventative maintenance/service to Airport emergency
backup generator
Building/Maintenance
$6,619.38
System upgrade for kitchen hood at Five Sullivan Brothers
Convention Center -required by insurance company
Building/Maintenance
$23,481.00
Elevator repair for Carnegie Annex
Clerk/Finance
$515.57 + $985.61
Pet license reminders
Garage
$2,500.00
Conduit to contain fiber in the new Public Works building
Police
$13,820.36
Replace two walk through doors and three bay windows in
the police training facility
Finance Committee
January 14, 2012
Page 2
Street
$17,500.00
Transmission and turbo repairs to Motor Grader B05
Street
$3,008.15
Replacement Spider Hub Assy and Bushings
Traffic Operations
$2,831.70
6 LED Street Light Fixtures
Waste Management
Services
$7,557.86 +
$175.00
Pump parts for digester recirculation pump
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3000 (Cash) and
Line Item 1512 (Forfeiture) in the amount of $25,000.00—Police Department, be approved.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in
the City Clerk's office in the amount of $209,061.00—Community Development Department, be
approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3873 (Reimb for
services) and Line Item 1114 (Overtime) in the amount of $14,000.00—Fire Rescue Department,
be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated January 14, 2013, pp. 1-33, in the amount of $1,353,935.91, be received,
placed on file and approved and forwarded to the full council for approval. Ayes: Three, with
Schmitt abstaining from the bills payment to Schmitt Telecom in the amount of $45.00. Motion
carried.
With no further business before the committee, it was moved by Hart, seconded by Schmitt that
the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
City Clerk Use Only
Finance Committee j
Approval Date 120192
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Culture & Arts Department to expend
$ 3,250.00 plus est. shipping costs of $ to pay for or purchase
Twelve monthly lease installment payments plus deposit for rental space at College
Square Mall
This purchase or expenditure is being made because:
To establish and operate a satellite location of the Youth Pavilion featuring the popular
Mini -Masters golf exhibition. Admissions revenue projected to cover all project costs.
Vendor selected for this purchase: College Square Mall Partners, LLC
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Project is site -specific. Dramatically reduced non-profit attraction rates were
negotiated for the project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
E General Fund n Road Use Tax n Sewer 0 Sanitation
0 Bonds I Federal/other grants I Other (specify)
This expenditure is to be coded to the following budget line -item:
Youth Pavilion Exhibit Expense 010-26-4208-1350
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Re ectfjullybmitte
r
Signature Dept. Head or Designee) Date
$ 8,000.00
$ 5,858.00 /
1/231i3 ,ct_.
(Signature Finance Dept. Review)
i r -,i.
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
LICENSE AGREEMENT
Shopping Center Name: College Square Mall Space Number: #1155
Agent: Sara Houlihan Date Prepared: January 7, 2013
Deal Type: In -line (4210) Agreement Type: Retail
Commencement Date: February 1, 2013 Expiration Date: January 31, 2014
By this License, dated this day_ of by and between Colleee Square Mall Partners, LLC
(the "Licensor") and Waterloo Center for the Arts, Phelps Youth Pavillion (the "Licensee"), Licensor
hereby allows Licensee to use the premises located at #1155 consisting of approximately 3680 square feet
(the "Assigned Location"), on the terms set forth herein. The Assigned Location Is depicted on Exhibit "A"
attached hereto. This License Agreement ("License") provides the terms and conditions between Licensor
and Licensee for conducting business at the Shopping Center indicated within this agreement. Nothing
contained in this License shall be considered as in any way constituting a partnership between Licensor and
Licensee. Licensee agrees that it does not and shall not claim at any time any leasehold interest, nor a
license coupled with an interest, nor any other interest or estate of any kind or extent whatsoever in any part
of the Shopping Center.
Shopping Center Information
Name: College Square Mali
Address: 1 College Square Mall, Cedar Falls, IA 50613
Phone: 319-277-3636
Fax: 319-277-7184
Licensor Name and Notice Address:
College Square Mall Partners, LLC
c/o GK Development, Inc.
257 East Main Street, Ste. 100
Barrington, IL 60010
Phone: 847-277-9930
Fax: 847-277-9940
Licensee Name and Notice Address:
Trade Name: Phelps Youth Pavilion College Square Fun Space
Company Name: Waterloo Center for the Arts (City of Waterloo)
FEIN: 42f6005327
SSN: n/a
Contact Name: Kent Shankle
Notice Address: 225 Commercial Street
Waterloo, IA 50701
Email: kent.shankle@waterloo-ia.org Phone: 319-291-4490
Fax: 319-291-4270 Alt. Phone: 319-464-8811
Licensee hereby grants Licensor permission to confirm that the Social Security Number (SSN) provided is
1) a valid SSN assigned to the person offering it, and; 2) matches the address provided by the person
offering it.
LICENSE FEE PAYMENT SCHEDULE
As consideration for use of the Assigned Location, Licensee shall pay to Licensor, in advance and without
offset, a License Fee, according to the following payment schedule: •
Payment 1
Payment 2
Payment 3
Payment 4
Payment 5
Payment 6
Payment 7
Payment 8
Payment 9
Payment 10
Payment 11
Payment 12
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Amount: $250.00
Due: 2/1/2013
Due: 3/1/2013
Due: 4/1/2013
Due: 5/1/2013
Due: 6/1/2013
Due: 7/1/2013
Due: 8/1/2013
Due: 9/1/2013
Due: 10/1/2013
Due: 11/1/2013
Due: 12/1/2013
Due: 1/1/2014
Payment Comments: Payment 1 is inclusive of $0 administrative fee.
CH3 1074146.1 /99999-000510 )
All forms of payment made payable to: College Square Mall Partners, LLC
Address: College Square Mall
1 College Square Mall
Cedar Falls, IA 50613
In consideration of the mutual promises and obligations contained in this License, the parties agree:
i. Licensor grants to Licensee an exclusive License in the Assigned Location, which is non -transferable by
Licensee, freely transferable by the Licensor, and revocable at will and without cause by only Licensor, for
the sole purpose of conducting the following business activities: non-exclusive use of space #1155 for the
sole purpose of offering admission to the mini masters golf exhibit, art demonstrations for children
and other activities associated with the Phelps Youth Pavilion. Hours of operation may vary. (the
"Use") and for no other activity or purpose whatsoever in the Assigned Location.
ii. All payments to Licensor by Licensee will be made at the Shopping Center listed above, or such other
location that Licensor may specify, by certified check, money order or other form of payment approved by
Licensor.
iii. Licensee's rights under this License shall at all times be subject to the rights of the Licensor in and to
the Shopping Center.
iv. The Assigned Location may be relocated at any time by Licensor.
v. Licensor shall not be liable to Licensee for damages or otherwise for any delay or cessation in the start of
the Use.
vi. Licensee acknowledges that no exclusive rights of use have been granted or given to it by Licensor or
Licensor's agent or employees.
1. PERCENTAGE LICENSE FEE
The breakpoint percentage of all Gross Sales and Revenues in excess of the breakpoint dollar amount
(Percentage License Fee) is payable on the date out lined below. For the purpose of this License, "Gross
Sales and Revenues" means the gross prices of all merchandise sold, leased or charged and the full charges
for all services by Licensee within the Shopping Center.
Percentage Breakpoint Dollar Amount Payment Due Date
12% $28,000 March 5, 2013
12% $28,000 April 5, 2013
12% $28,000 May 5, 2013
12% $28,000 June 5, 2013
12% $28,000 July 5, 2013
12% $28,000 August 5, 2013
12% $28,000 September 5, 2013
12% $28,000 October 5, 2013
12% $28,000 November 5, 2013
12% $28,000 December 5, 2013
12% $28,000 January 5, 2014
12% $28,000 February 5, 2014
The License Fee and Percentage License Fee are collectively referred to herein as "Fees".
2. HOLD OVER
This License Agreement shall terminate without further notice at the expiration of its specific term. Any
holding over by Licensee after expiration of the Term hereof shall not constitute a renewal or extension of
the License Agreement or give Licensee any rights in or to the Assigned Location except as expressly
provided in the License Agreement. Any holding over after expiration with the express written consent of
Licensor shall be construed to be a tenancy from day to day on the same terms and conditions herein
specified insofar as applicable and the License Fee shall be in the amount equal to License Fee payable
during each day of the last full calendar month of the Term hereof. Any holding over without the express
written permission of the Licensor (including any such holdover where the Licensee claims that the
Licensor has given oral consent, has consented by conduct, has waived its right to withhold consent, or is
estopped from withholding consent) shall constitute only a tenancy at sufferance, terminable by Licensor
immediately upon delivery of written notice, and during such unconsented to holdover, Licensee shall be
obligated to pay Licensor daily damages equal to on fifteenth (1/15thl) of the Minimum License Fee
payable during the last full calendar month of the Term.
3. VISUAL MERCHANDISING
Licensee shall follow the visual merchandising guidelines and directives given to it by Licensor or it's
agents and change the visual merchandising from time to time in accordance with any request the Licensor
or its agents may mandate.
4. LATE PAYMENTS
If Licensee shall fail to make any payment to Licensor when due, Licensee shall pay Licensor a late charge
of $50.00 per day, as liquidated damages, in addition to and not in lieu of, Licensor's other remedies, for as
long as this failure continues.
5. TERM.
The term of this License shall commence on February 1, 2013 ("Commencement Date") and terminate on
January 31. 2014 ("Expiration Date"); provided however, Licensor may terminate this License at will and
without cause, effective immediately upon written notice, either by personal delivery to Licensee or
CH3 1074146.1 /99999-000510 2
Licensee's employees or agents at the Assigned Location or to Licensee's Notice Address by US Mail sent
certified mail, retum receipt requested.
At the termination, expiration or revocation of this License, Licensee shall remove its goods, products,
merchandise and effects, repair damage caused by such removal and peaceably yield up the Assigned
Location clean and in good order, repair and condition and return all keys and any fixtures for the Assigned
Location which have been provided by Licensor. Licensor may charge replacement costs to Licensee for
any keys, locks or fixtures that are not returned within 24 hours of the termination of this License or for any
damaged keys, locks or fixtures. Personal property of Licensee not removed within 48 hours shall become
property of Licensor, at Licensor' s option.
6. DEPOSIT.
Licensee shall pay to Licensor a security deposit of $250.00. The Security Deposit shall be held by
Licensor pending the full completion of this License and Licensee's full performance under this License.
Licensee acknowledges that if Licensee fails to fulfill any of its obligations under this License, leaves
owing any Fees or fines or damages Licensor's property in any way, Licensor may use the Security Deposit
to satisfy any or all the Fees and fines due, cover any damages and to remunerate others for returns of
merchandise or to rectify complaints made by customers of Licensee. The Security Deposit, or balance
thereof, shall be returned to Licensee within 60 days after the later of (i) expiration or termination of this
License, or (ii) the date Licensee vacates the Assigned Location. Licensor shall deliver the Security
Deposit, or balance thereof, to the Licensee's Notice Address.
7. USE OF ASSIGNED LOCATION.
7.1 The Assigned Location shall be used only for the purposes specified above and for no other purpose
whatsoever. Licensee shall comply with all legal requirements affecting the Assigned Location and the
Shopping Center and its use. Licensee shall not (a) do or permit anything to be done, nor bring or keep
anything in or around the Assigned Location or the Shopping Center, that will increase the risk of fire or
other loss (including by way of example, bring flammables or explosives into the Assigned Location or the
Shopping Center or bringing fuel -powered machinery into the Assigned Location or the Shopping Center),
(b) do or permit anything to be done which may be a nuisance to tenants, (c) store anything outside of the
Assigned Location, (d) place any signs on or around the Shopping Center, nor (e) commit or suffer any
waste upon or about the Assigned Location or the Shopping Center.
7.2 If there are any licenses, authorizations or permits required by any governmental agency or authority
for the activity permitted under this License, Licensee shall be responsible for obtaining them at Licensee's
sole cost. Licensee shall not conduct any unlawful activities in or upon any part of the Shopping Center.
The consumption or sale of alcoholic beverages in, at or from the Assigned Location shall not be permitted,
unless otherwise stated within the Use and all appropriate licenses and permits have been obtained. The
sale or marketing of any unlawful goods or services is also prohibited, including the sale or marketing of
counterfeit goods or goods or services that otherwise infringe or confuse another party's trademarks, trade
dress or other intellectual property rights.
7.3 Licensee shall not, and shall not direct, suffer or permit any of its agents, contractors, employees,
licensees or invitees to at any time handle, use, manufacture, store or dispose of in or about the Assigned
Location or the Shopping Center any (collectively "Hazardous Materials") flammables, explosives,
radioactive materials, hazardous wastes or materials, toxic wastes or materials, or other similar substances,
petroleum products or derivatives or any substance subject to regulation by or under any federal, state and
local laws, regulations and ordinances relating to the protection of the environment or the keeping, use or
disposition of environmentally hazardous materials, substances, or wastes (collectively "Environmental
Laws"). Licensee shall protect, defend, indemnify and hold each and all of Licensor's, Licensor's
investment manager, and the trustees, board of directors, officers, general partners, beneficiaries,
stockholders, employees and agents of each of them harmless from and against any and all loss, claims,
liability or costs (including court costs and attomeys' fees) incurred by reason of any actual or asserted
failure of Lessee to fully comply with all applicable Environmental Laws, or the presence, handling, use or
disposition in or from the Assigned Location of any Hazardous Materials, or by reason of any actual or
asserted failure of Licensee to keep, observe, or perform any provision of this paragraph.
7.4 Licensee is responsible for all of its agents and visitors and shall ensure that they do not do anything
which Licensee is not allowed to do. Licensee shall faithfully observe and comply with all the rules and
regulations that Licensor may promulgate from time to time regarding the use of the Shopping Center.
8. SALES REPORTING
Licensee shall deliver, by 12:00 p.m. on the 5th of each month, a monthly written statement of all gross
sales and revenues with sales verification ("Z" Tapes from cash register), signed by Licensee. If License is
less than one month, Licensee shall deliver to Licensor a written statement of all Gross Sales and Revenues
with sales verification ("Z" Tape from cash register), signed by Licensee within 24 hours after the last day
on which the Licensee conducts the Use in the Assigned Location or any part of the Shopping Center. If the
Licensee does not deliver the sales report on time, Licensee shall pay Licensor immediately upon request
$50.00 as liquidated damages, in addition to and not in lieu of Licensor's other remedies.
Licensee shall prepare in accordance with generally accepted accounting practice and keep at Licensee's
Notice Address accurate books of accounts and records of Gross Sales and Revenues. Licensee's books and
records shall be subject to examination and audit, at will and without notice, by Licensor. If there is a
C143 1074146.1 /99999-000510 3
deficiency in the Percentage License Fee payable to Licensor, Licensee shall immediately pay any and all
additional Percentage License Fee owed Licensor and also pay the cost of examination or audit.
9. UTILITIES.
9.1 The License Fee set forth in Article 1 shall include the cost of the following utilities, if utilities
currently exist within the location: water & sewer if Assigned Location is a Retail Merchandising Unit
("RMU") or non-food related Kiosk unit. Licensee may be responsible for utilities within the Assigned
Location if it is an in -line space or a food related Kiosk. Licensee shall be responsible for the cost of all
other utility service for the Assigned Location.
9.2 This Section 9.2 shall only apply if the Assigned Location is not a non-food related kiosk or RMU.
Licensor has caused or shall cause the necessary mains, conduits and other facilities to be provided to make
available (as applicable, water, sewer and electricity) to the Assigned Location. Licensor has likewise
caused or shall cause to be made available a heating and air conditioning system. Licensee agrees to use
and pay for the use of such system in the manner prescribed by Licensor. Licensee agrees to use and pay
for all utilities used in the Assigned Location from and after the Commencement Date. If a separate meter
is provided for utilities, it shall be at Licensee's expense. Licensor shall not be liable to Licensee in
damages or otherwise, if the utilities or heating and air conditioning services are interrupted or terminated
for any cause. If Licensor does not or elects to discontinue furnishing any utilities or services, as the case
may be, to the Assigned Location for any reason, Licensee shall obtain its own utilities or services, as the
case may be, to the Assigned Location. The parties understand that local gas supplies, natural or otherwise,
may be limited, and availability of sufficient gas to service the Assigned Location, if required by Licensee,
shall be at the Licensee's sole expense. All gas work shall be arranged by Licensee with the gas company,
and any such work must be approved by Licensor and performed by Licensee at its expense.
9.3 Licensor shall cause or has caused the necessary facilities to make available a standard phone and
telecommunications system to the Assigned Location. Licensee agrees to only use and pay for such phone
and telecommunications system provided by Licensor at the Assigned Location.
9.4 Licensee agrees that any high speed communications equipment used to demonstrate Licensee's goods
and services or to conduct the Use ("Connectivity Equipment") shall only be installed and connected at the
Licensee's sole expense and shall only be utilized by Licensee's internal operations within the Assigned
Location, that Licensee shall not permit any other party to utilize the Connectivity Equipment nor shall
Licensee lease the Connectivity Equipment to any other party.
10. ACCEPTANCE OF ASSIGNED LOCATION.
By entry hereunder, Licensee acknowledges that it has examined and inspected the Assigned Location and
accepts the same "AS IS" and as being entirely satisfactory. Licensor has no obligation to alter the
Assigned Location.
11. ALTERATIONS, REPAIRS AND MAINTENANCE.
Licensee agrees not to make or permit any alterations to the Assigned Location without the written
permission of Licensor. Licensee shall maintain the Assigned Location in its present condition and shall
keep the same neat, clean and orderly. Licensee shall repair any damage it causes, or in lieu of requiring
repairs, Licensor shall have the right, but shall not be obligated, to perform such repairs itself, in which
case, all repair costs shall be payable by Licensee upon immediate request. Upon termination of this
License, Licensee shall deliver the Assigned Location to Licensor in the same condition as it existing upon
commencement of this License.
All costs and expenses (including permits and or licenses) attributable to any construction by Licensee shall
be borne by the Licensee. Licensee shall not commence any construction in the Assigned Location or the
Shopping Center prior to the execution of this License or without first obtaining Licensor's approval of the
location and design. Design criteria for construction under this License are:
11.1 If the Assigned Location is a kiosk, the kiosk structure shall be limited to counter units with no
overhead obstructions that inhibit the visibility of any mall tenant or business activity in the Shopping
Center. Counter units shall not exceed 5' — 0" in height.
11.2 If the Assigned Location is a kiosk or RMU, the kiosk or RMU structure, if located in an open floor
area, shall not be anchored to the floor or any other part of the Shopping Center. Common area width of 10'
— 0" minimum shall be maintained on all sides of the structure, subject to traffic flow and fire code.
11.3 If the Assigned Location is a kiosk or RMU, water service, special HVAC Systems and Fire Sprinkler
Protection are not available. HVAC and fire protection systems shall be that which is provided to common
areas of the Shopping Center. Licensee shall be required to provide a fire extinguisher as mandated by local
fire authorities.
11.4 Design criteria for signing, construction, finish materials, special equipment and, if the Assigned
Location is a kiosk, kiosk size, shall be evaluated specifically for each Licensee. Licensee shall follow any
guidelines and directives set forth in any Merchant Criteria Manual or Tenant Criteria Manual that Licensor
may provide. Licensee shall submit plans and specifications for Licensor's review and approval prior to
commencement of construction. Pictures of existing units or locations should be provided.
CH3 1074146.1/99999-000510 4
11.5 Licensee shall prepare its plans and perform all work to comply with governing statutes, ordinances,
regulations, codes and insurance rating boards and apply for and obtain all necessary certificates and
permits. Licensor's approval of plans shall not relieve Licensee of its obligation to complete all work in
accordance with this License, nor does Licensor's approval relieve Licensee from complying with laws,
rules, regulations and requirements of local governing authorities, nor can this approval be relied upon by
Licensee as verification of the sufficiency of the plans and specifications for any purpose or for compliance
with any legal requirement. Certificates of occupancy and waivers of lien from Licensee's contractors,
subcontractors and material men shall be filed with Licensor upon completion of work.
11.6 Licensee agrees not to suffer any mechanic's lien to be filed against the Shopping Center by reason of
any work, labor, services or materials performed at or furnished to the Assigned Location, to Licensee, or
to anyone claiming rights through or under Licensee. Nothing in this License shall be construed as a
consent on the part of Licensor to subject Licensor's estate in the Shopping Center to any lien of liability
under the lien laws of the state in which the Shopping Center is located.
11.7 If the Assigned Location is a kiosk or RMU, set up and tear down must take place when the Shopping
Center is not open for business, unless Licensor has agreed otherwise.
11.8 All alterations, additions and improvements to the Assigned Location shall become, upon completion,
the property of Licensor.
11.9 Licensee shall not harm the Shopping Center or any part thereof, commit waste, create a nuisance,
make any use of the Shopping Center that is offensive in Licensor's sole opinion, nor do any act which
would, in Licensor's sole opinion, tend to injure the reputation of the Shopping Center.
11.10 Licensee shall not make alterations or additions, nor permit the making of holes in the Shopping
Center walls, partitions, ceilings or floors, nor permit the painting or placing of exterior signs, placards or
other advertising media, banners, pennants, hand written signs, awnings, aerials, antennas, or the like in or
about the Shopping Center, without the prior written consent of Licensor.
12. INDEMNITY AND RELEASE; INSURANCE.
12.1 Licensee shall defend, indemnify and hold harmless Licensor, its property manager, managers,
employees, agents, contractors, parents, subsidiaries and affiliates (the "Protected Parties") from and
against any and all claims (and all related liabilities, costs, and attorneys' fees), actions, liens, demands,
expenses and judgments for loss, damage or injury to property or person arising from (a) Licensee's use of
the Assigned Location or anything done, permitted, suffered or omitted by Licensee or any of its agents or
visitors in or about the Assigned Location, (b) resulting or occurring by reason of the Licensee's
construction activities under this License, and/or (c) any breach or default by Licensee hereunder. As a
material part of the consideration to Licensor, Licensee hereby assumes all risk of damage to property or
injury to persons in or about the Assigned Location from any cause whatsoever and waives all claims
against Licensor and/or the Protected Parties on account of the same. Licensee shall also indemnify
Licensor for all costs, expenses and attorney's fees incurred by Licensor to enforce this indemnity or
suffered by Licensor in connections with the matter with respect to which Licensee's indemnity obligation
arose.
12.2. During the term hereof, Licensee shall maintain in full force and effect Commercial General Liability
written on an occurrence basis with a minimum limit of $1,000,000 per occurrence and $2,000,000 general
aggregate, naming Licensor and the other Protected Parties designated by Licensor as additional insureds,
Such insurance shall insure Licensee's indemnity obligations herein. All insurance shall contain a complete
waiver of subrogation in favor of Licensor and the other Protected Parties. A certificate of all such
insurance (including a prohibition against change or cancellation of coverage without 30 days prior notice
to Licensor) shall be delivered to Licensor prior to Licensee entering the Assigned Location.
13. ENTRY BY LICENSOR.
Licensor and its agents shall have the right to enter the Assigned Location for any business purpose,
including to inspect the same or to make repairs or alterations to the Shopping Center or the Assigned
Location. Licensee shall not alter any lock or install a new or additional lock on any door of the Assigned
Location without the prior written consent of the Licensor.
14. ASSIGNMENT AND SUBLICENSE.
Licensee shall not (a) assign this License or any interest in this License, (b) sell, mortgage, pledge, grant
concessions or transfer the License or any interest in this License, (c) permit the use of the Assigned
Location by any person or persons other than Licensee, nor (d) sublicense all or any part of the Assigned
Location or any interest therein without Licensor's prior written approval, which may be withheld at
Licensor's sole and absolute discretion.
15. DEFAULT BY LICENSEE
Time is of the essence hereof. Licensee shall be in default if Licensee fails to (a) perform any terms,
obligations, conditions or covenants hereunder as and when due; (b) becomes banlcrupt or insolvent or files
any debtor proceedings or takes or has filed in any state a petition in bankruptcy or insolvency or for
reorganization or for the appointment of a receiver or trustee of all or a portion of Licensee's property, or
makes an assignment for the benefit of creditors, or petitions for or enters into an arrangement; (c) ceases or
fails to operate its Use in the Assigned Location either temporarily or permanently; or (d) fails to perform
any of the terms, obligations, conditions or covenants of any other license agreement in any other shopping
CH3 1074146.1 /99999-000510 5
center owned (in whole or part) or managed by Licensor or any partner of Licensor, including any parent,
subsidiary, affiliate or successor in interest thereof. In the event of such a default, Licensor shall have all
rights and remedies allowed by law and in equity, including but not limited to, the recovery of all Fees and
other sums payable to Licensor under this License. In addition, (a) Licensor shall have the immediate right
to revoke/terminate this License and/or Licensee's right to use the Assigned Location without serving
notice to Licensee; (b) Licensor shall have the immediate right to remove Licensee and any persons
claiming rights under Licensee and their property from the Assigned Location and the Shopping Center and
(c) lock and bar Licensee and all persons claiming rights under Licensee from doing business in the
Shopping Center. Upon any such revocation/termination by Licensor, Licensee shall immediately yield up
possession of the Assigned Location and Licensor may take any and all action, including changing the
locks on the Assigned Location and removing all of Licensee's possessions from the Assigned Location, to
enforce Licensee's obligations. All rights and remedies of Licensor herein or at law or in equity are
cumulative.
16. ATTORNEY'S FEES.
In the event of litigation to enforce or to interpret this License, the prevailing party shall be entitled to
recover, in addition to all other sums and relief, its reasonable costs and attorneys' fees incurred at and in
preparation for arbitration, trial, appeal and/or review, including costs and attorneys' fees in federal
bankruptcy proceedings.
17. NOTICES.
All notices to Licensee shall be in writing and shall be sufficient if delivered to the Assigned Location or if
sent by US Certified Mail, with return receipt requested, to the Licensee's Notice Address.
18. INTERPRETATION.
18.1 This License shall be governed by the law of the state where the Shopping Center is located. This
License contains the entire agreement of the parties. This License can be amended, or any right or provision
waived, only by written document signed by both parties.
18.2 All obligations, liabilities, indemnities, waivers and releases of Licensee hereunder, as well as the
attorneys' fees provision hereof, shall survive the expiration or termination of this License and/or of
Licensee's right to use the Assigned Location.
19. LIMITATION AND LIABILITY.
19.1 Redress for any claim against Licensor under this License shall be limited to and enforceable only
against and to the extent of Licensor's interest in the Shopping Center. The obligations of Licensor under
this License are not intended to and shall not be personally binding on, nor shall any resort be had to the
private properties of, any of its trustees or board of directors and officers, as the case may be, its investment
manager, the general partners thereof, or any beneficiaries, stockholders, employees, or agents of Licensor
or the investment manager.
19.2 Licensor is or may be a party to certain documents, as amended from time to time, with a mortgagee
or beneficiary of Licensor, department stores, mall tenants and others. This License is subject and
subordinate to all the provisions in those documents, as they may be amended from time to time.
19.3 This License contains all the covenants, promises, agreements, conditions and understandings between
the Licensor and Licensee. There are no other agreements, either written or oral, between the two parties
other than those set forth in this License.
20. OPERATING RULES AND REGULATIONS
Licensee shall observe all Operating Rules and Regulations that Licensor may promulgate from time to
time, including but not limited to the following:
20.1 Licensee shall conduct the Use in a careful, safe and proper manner and shall keep the Assigned
Location and the area around the Assigned Location in a clean and safe condition in accordance with this
License, local ordinances and the directives of the Shopping Center Management and Shopping Center
Public Safety Officers.
20.2 Signage locate in, upon and about the Assigned Location must be approved by Licensor prior to
installation and placement. All signs, placards, banners, pennants and other advertising matter shall be
prepared in a professional manner. Licensee shall display a sign depicting it's approved Trade Name.
20.3 Licensee shall not display merchandise on or outside the boundaries of the Assigned Location.
Licensor reserves the right to require Licensee to re -design the merchandise area upon forty-eight hour (48)
advance notice at Licensee's cost and expense should the merchandise area not meet Licensor' s standards.
20.4 Neither Licensor nor the Shopping Center Management or Shopping Center Public Safety Officers
shall be responsible for any loss of, damage to, and/or theft of Licensee's property.
20.5 If Licensee shall fail to operate the Use during the days and hours required by the Shopping Center, in
addition to any other remedy available to Licensor under this License or by law, Licensee shall pay to
Licensor as limited damages for such breach a sum of $50 for each hour or portion thereof during which
Licensee shall fail to operate. If Licensee fails to operate its Use during the required hours, Licensor
CH3 1074146.1 /99999-000510 6
reserves the right to remove Licensee and Licensee's property from the Assigned Location and store said
property. Licensor shall not be responsible for any loss or damage to, and/or theft of Licensee's property
during or subsequent to such removal from the Assigned Location. Licensee shall operate its Use in a first
class manner and shall operate the Use continuously and uninterruptedly while this License is in affect.
20.6 The outside areas around and immediately adjoining the Assigned Location shall be kept clear and
clean of all debris and merchandise at all times by Licensee. Licensee shall not permit any obstructions,
garbage refuse, merchandise or displays in such areas.
20.7 All loading and unloading, stocking and re -stocking shall be done only at such times specified and in
the locations designated by Licensor. If the Assigned Location is a kiosk or RMU, all loading and
unloading, stocking and re -stocking shall be done during hours that the Shopping Center is closed unless
otherwise approved by Licensor or Shopping Center Management.
20.8 All garbage and refuse shall be kept in an approved trash container and out of the sight of the general
public. All garbage and refuse shall be placed and prepared for collection in the manner and at the times
and places specified by Licensor.
20.9 No loudspeakers, televisions, phonographs, radios, flashing lights or other devices of audio or video
natures shall be used unless specifically approved by Licensor, which approval may be withdrawn in the
sole and absolute discretion of the Licensor upon personal delivery of written notice to Licensee or
Licensee's employees or agents at the Assigned Location.
20.10 Licensee shall not operate any instrument or equipment which emits any odor or causes any noise
discernible to mall tenants and licensees or invitees of the Shopping Center.
20.11 Licensee shall not solicit, distribute handbills or any other advertising materials within the Shopping
Center without the written consent of Licensor. Licensee shall not solicit, distribute handbills or any other
advertising materials on automobiles parked in the parking areas of the Shopping Center.
20.12 Licensee, its employees and agents shall utilized employee parking designated by Licensor and shall
not park their cars in those portions of the parking area designated for customer parking by Licensor. If
Licensee or Licensee's employees park in designated customer parking, Licensor may, in addition to its
other remedies, demand a fine of $10 per occurrence and may have the car removed at Licensee's expense.
20.13 Licensee, its employees and agents shall maintain a neat and professional appearance and dress and
shall wear consistent uniformed attire portraying them as employees of the Licensee while conducting the
Use while in the Shopping Center. Licensee, its employees and agents shall not wear jeans, shorts, midriff
shirts or clothing deemed offensive by Licensor while conducting the Use within the Shopping Center.
20.14 There shall be no auction, fire sale, bankruptcy or selling -out sale by Licensee or signage thereof.
20.15 Licensee agrees that it shall keep the provisions of this License confidential and shall not disclose the
provisions herein to a third party.
20.16 Licensee shall comply with all laws, ordinances, orders and regulations affecting the Use and this
License.
The failure by Licensor to insist upon strict performance by Licensee of any of the conditions, provisions,
rules and regulations, and agreements in this License, or to exercise any option, shall not be deemed a
waiver of any of Licensor's rights or remedies with respect to any subsequent failure by Licensee.
IN WITNESS WHEREOF, Licensor and Licensee have executed this License as of the date first written
above. Individuals signing on behalf of a principal warrant that they have the authority to bind their
principal. This License is subject to acceptance by Licensor.
LICENSOR: College Square Mall Partners, LLC LICENSEE: WaterlooCenter for the Arts
By: By:
Address: c/o GK Development. Inc.
257 East Main Street. Ste. 100
Barrington. IL 60010
Address: c/o Kent Shankle
225 Commercial Street
Waterloo. IA 50701
Date: Date:
CH3 1074146.1 /99999-000510 7
EXHIBIT A
ASSIGNED LOCATION
Exhibit A is intended only to show the general layout of the Assigned Location as of the beginning of the
Term of this License Agreement. It does not in any way supersede any of Licensor's rights with respect to
arrangements and/or locations of public parts of the Building and changes in such arrangements and/or
locations. It is not to be scaled; any measurements or distances shown should be taken as approximate.
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CH3 1074146.1 /99999-000510 8
Amendment to License Agreement
Between College Square Mall Partners, LLC (Licensor) and Phelps Youth Pavilion college
Square FunSpace (Licensee)
License Dated February 1, 2013 — January 31, 2014 (Date Reflected on Agreement)
Page 6 of Agreement Section 20.5
Hours of Operation
Monday Closed
Tuesday Closed
Wednesday Closed
Thursday Closed
Friday 5pm-9pm
Saturday loam — 5pm
Sunday 1pm-5pm
Tenant may have additional hours during holidays and special events. Additional hours must be
approved through mall management with 48 hour notice.
Licensee or Tenant: Date
Licensor or Landlord: Date
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1150-1346
FY _20 f2, BUDGETED 11GRT TRNG /i?,c�? �y_>
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE J'7ry l-/E'2 jj
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Officer Bram and Rulapaugh
DATE:
January 8, 2013
NAME OF CLASS / MEETING:
Advanced Ordinance Recognition
DESTINATION: Bryan, Texas
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 3, 2013
Return Date:
March 15, 2013
DATE(S) OF MEETING:
March 4-15, 2013
PURPOSE OF TRAVEL:
Lt. Cirksena is requesting authorization to send Officer Bram and Rulapaugh, both bomb technicians with the WPD, to
Bryan, Texas for an Advanced Ordinance Recognition Course. This course will cover the identification of and proper
disposal of unexploded military ordinance, which makes up 75% of all calls bomb squads handle nationwide. All
expenses are paid by an EOD grant or reimbursed. WPD will cover food but will reimbursed. They will be flying to their
destination but arrangements are made through federal resources. This would otherwise be a $1600.00 per officer course.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0.00
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Arrangements not made or paid by city.
ESTIMATE OF COST:
010-11-1150-1346
BUDGET LINE ITEM: 11GRT TRNG
$ 0 LODGING TAXI x GRANT REIMBURSABLE
$1080.00 MEALS PARKING YES NO
$0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
$ MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1080.00
TOTAL: $ 540.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTM NT HEAD MAYOR
- L d - Z��3
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY �c'� BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original- Clerk/Finance
STAFF ONLY
(j/C) CrS .7 706) lac/.S
L>G; i& ‘)
%c
/ 6:,V
4/1
2 //.. j _/) !,2c/3
Co • - be • • rtment
NAME(S) AND POSITION(S):
Noel Anderson, CP&D
DATE:
January 10, 2013
NAME OF CLASS / MEETING:
Cedar Valley Coalition
DESTINATION: Washington, DC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April21, 2013
RETURN DATE:
April23, 2013
DATE(S) OF MEETING:
April 22-23, 2013
PURPOSE OF TRAVEL/TRAINING:
Travel with the Cedar Valley Coalition Group to meet with Congressional Delegation Members
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X
CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
610.00 LODGING 100.00
165.00 MEALS
0.00 REGISTRATION 850.00
0.00 MILEAGE/FUEL 100.00
TOTAL FOR ALL: $ 1,825.00
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 010 08 5700 1345
YES
YES
X GRANT REIMBURSABLE
NO
X REQUIRED CERTIFICATION
NO
TOTAL: $ 1,825.00 PER PERSON
I BELIEVE THIS TRIP SERV : A P i BLIC URP+SE
AND IS NECESSARY AND - EN ICIAL T o TH
CITY OF WATER +
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED -3`/4'
FY "ii i 3 BUDGETED g5 G'(', 22(
EXPENDED YID
THIS REQUEST', 6'e'
LEFT AFTER THIS
REQUEST (i 1.'6
DATE j'r' / j2/'�i/3
Ori.inal- Clerk/Finance Cow be•• tment
NAME(S) AND POSITION(S):
Larry Smith — WMS Superintendent
Keith Kearns — Collection System/Maint Supervisor
DATE:
1/18/13
NAME OF CLASS / MEETING:
17"' Annual IAWEA Collection System Specialty
Conference
DESTINATION: Marshalltown, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 7"' & 8th
RETURN DATE:
March 7th & 8th
DATE(S) OF MEETING:
March 7th & 8th
PURPOSE OF TRAVELITRAINING:
Education ceu's
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
110.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 220.00
BUDGET LINE ITEM: 520-14-5200-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
�r✓1
DE(P RTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED Vie{ $' 2 4,Y9 l 3.16
TRAVEL REQUEST
CITY OF WATERLOO
FY 2 3- BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
91'
?JR,. 1)/3
Copy - De . . rtment
NAME(S) AND POSITION(S):
Nancy Gulick, Community Development Coordinator
Mark Boesen, Manager of Rehab Services
DATE:
1-14-2013
NAME OF CLASS 1 MEETING:
2013 Program Managers' School
DESTINATION: Nashville, TN
DEPARTURE POINT Waterloo
IF NOT WATERLOO:
DEPARTURE DATE:
4-21-2013
RETURN DATE:
4-24-2013
DATE(S) OF MEETING:
4-22 to 4-24-2013
PURPOSE OF TRAVEL/TRAINING:
Attend 2013 Program Managers' School. Required training for all Office of Healthy Homes and Lead Hazard Control
Grantees.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo-Expedia on 1-14-2013 $492
ESTIMATE OF COST:
800
440
0
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
100
50
1400
100
TOTAL FOR ALL: $ 2,890
TAXI
PARKING
AIRFARE
LUGGAGE
224-32-5853-1346
BUDGET LINE ITEM: BGLED TRVL
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO Mandatory Training
TOTAL: $ 1,445 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BEN _. TO THE
CITY OF WATERLOO
DEPART t T HEAD
1-15-2013
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
J:\NANCY-G\travel\Travel Request Form Nashville 1-14-2013.doc
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
John Hyman — ICT Tech
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 0. ID /'/ 5 D', 346,
FY)a,3 BUDGETED
EXPENDED YID
THIS REQUEST / /0.U-?
LEFT AFTER THIS
REQUEST S SrGi`�
DATE ,27r_ / /`Jci3
Ori• final - Clerk/Finance Coy - be • . tment
NAME OF CLASS / MEETING:
17th Annual IAWEA Collection System Conference
DEPARTURE DATE:
March 7Th & 8th
DATE:
1/17/2013
DESTINATION: Marshalltown, IA
DEPARTURE POINT
IF NOT WATERLOO:
PURPOSE OF TRAVEL/TRAINING:
Recertification — ceu's
RETURN DATE:
March 7th & 8th
DATE(S) OF MEETING:
March 7th & 8th
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
x CITY VEHICLE
YES NO
COST $
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
110.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 110.00
BUDGET LINE ITEM: 520-14-5200-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
.76/714
DEPART ENT HEAD MAYOR
/7-13
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Aric Schroeder, City Planner
FINANCE DEPT. STAFF ONLY
LINE ITEM USED l J/c,'
FY.2 i. BUDGETED SGG'.G(r
EXPENDED YTD y3 j5
THIS REQUEST /26: c'-)
LEFT AFTER THIS
REQUEST ,3f.(,'S
DATE /,'),„ / 23 - `zG'/ 3
Original - Clerk/Finance Copy - Department
NAME OF CLASS / MEETING:
Main Street 2013 Board Lunches
DEPARTURE DATE:
DATE:
January 22, 2013
DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
RETURN DATE:
PURPOSE OF TRAVEL/TRAINING:
To attend the Main Street Board of Directors lunches monthly in 2013
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
X CITY VEHICLE
DATE(S) OF MEETING:
Jan -Dec 2013
X COST $
YES NO
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
$10.00 MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 120.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
$10 x 12 mos.
BUDGET LINE ITEM: 010 08/5700 1345
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 120.00 PER PERSON
I BELIEVE THIS TRIP SERVE
AND IS NECESSARY AND
CITY OF
DEPARTMENT HEAD MAYOR
POSE
I APPROVE THIS TRAVEL REQUEST
/
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Elizabeth Andrews, Registrar
Waterloo Center for the Arts
FINANCE DEPT.
LINE ITEM USED
FY /: BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori•inal - Clerk/Finance
STAFF ONLY
' 6, aG y' /3v6
G,//)
.0 / 3
Co. - De rtment
DATE:
1/22/2013
NAME OF CLASS / MEETING:
Microsoft Access 2010: Basic
DESTINATION: Hawkeye Community College
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
February 12, 2013
February 14, 2013
RETURN DATE:
February 12, 2013
February 14, 2013
DATE(S) OF MEETING:
9am - noon 2/12 and 2/14
PURPOSE OF TRAVEUTRAINING:
Software Training: Microsoft Office Access 2010, Basic.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
x
PRIVATE VEHICLE
DEPARTING FROM: Waterloo Center for the Arts. Waterloo, IA
ESTIMATE OF COST:
NA
NA
119
NA
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
NA
5.00
NA
NA
TOTAL FOR ALL: $ 124.00
TAXI
PARKING
AIRFARE
MISCITOLLS
010-26-4265-1346
BUDGET LINE ITEM: 26STG.OSG
YES
YES
NO
NO
TOTAL: $
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A.PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
t
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
DATE
ared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY . L / 6 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
.3a /3q6,
7 zUv
Qt,, E0
5/,S ; 1)
2 , 2, , / 2 ' m2cv 3-
Co. - Department
NAME(S) AND POSITION(S):
Rudy D. Jones
Community Development Director
DATE:
January 14, 2013
NAME OF CLASS / MEETING:
HUD's Affordable Green Academy
DESTINATION: West Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
February 11, 2013
RETURN DATE:
February 12, 2013
DATE(S) OF MEETING:
February 11-12, 2013
PURPOSE OF TRAVEL:
Attend HUD Training Classes on introduction to green building for affordable housing.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $ -0-
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$120.00 LODGING
$ 75.00 MEALS
$.00 REGISTRATION
50.00 MILEAGE/FUEL
40.00
TOTAL FOR ALL: $ 285.00
224 32 5850 1346
BUDGET LINE ITEM: BG2IA ADMN
TAXI x GRANT REIMBURSABLE
PARKING YES
AIRFARE
MISC/TOLLS YES
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 285.00
PER PERSON
I BELIEVE THIS TRIP SERVE BLI 1 OSE
AND IS NECESSARY AND N ICIAL T TH
CITY OF WATERLO
Noel Anderson, Community Planning &
Development Director - DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
le5hared Goodies\Forms\Travel Request Form January 2010 DATE
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 2,831.25 plus est. shipping costs of $ to pay for or purchase
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
Exterior perimeter lighting - City Hall
Mid American Energy will be rebating $2,352.27
Vendor selected for this purchase: Van Meter
❑X Bids or written quotes were taken on this purchase, as follows:
Van Meter was low bidder - $188.75 per fixture
ri Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax 0 Sewer 0 Sanitation
❑X Bonds 0 Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
407-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
Respectfully submitted,
/�•�� / -� ' 2 -
afure pt:-Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee r
Approval Date `r7I `,0(
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,900.00 plus est. shipping costs of $ NA to pay for or purchase
Annual maintenance and support agreement for Pavement Management System
Software.
This purchase or expenditure is being made because:
The software is still in use.
Vendor selected for this purchase: Cartegraph
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Maintenance ageement can only be purchased from software provider.
Prior Committee Actions (Dates): NA
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund E Road Use Tax ❑ Sewer ❑ Sanitation
ElBonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-07-7830-1520
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 2,300.00 '
and the current available balance is $ 2,300.00 '/
Respectfully submitted,
/ ///sf i3
(Signature Dept. Head or Designee) Date
(s 9
•
nature Finance Dept. Review)
I-i(�,i3
Date
K;lshared goodies\forms'Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,000.00 plus est. shipping costs of $ to pay for or purchase
flower seed for park and golf course flower beds, flats, and supplies needed to
start the seeds.
Finance Committee
Approval Date i/ _L ' vt?
This purchase or expenditure is being made because:
to beautify the parks.
Vendor selected for this purchase: Park Seed, Greenwood, SC
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Park Seed Wholesale, Greenwood SC, has the varieties we use. By placing
the order now, we receive a 43% discount.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
n
Road Use Tax
Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1537
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ZSfgrra-fure Dept.
(Project Code)
$ 22,000.00 ✓
$ 1--17937-X 0_ ix 5
or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Park Seed Preauth.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 1 f,2'1g1)-C I
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,344.00 plus est. shipping costs of $ to pay for or purchase
Baseballs for the Optimist Baseball program.
This purchase or expenditure is being made because:
Games balls are needed for Optimist Baseball games for players in grades 2-8.
Vendor selected for this purchase: AD Starr
X
Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh, PA) $1,344.00
BSN (Cedar Falls, IA) $1,433.50
Iowa Sports Supply (Cedar Falls, IA) $1,699.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
n
Road Use Tax n Sewer Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
/7
Si nature e t H 2 ,,,iLi i.el,'/-c".Le�jzc.
( p . Sr'besignee) Date (Signature Finance Dept. Review) Date
K.\shared goodies\formslExpenditure Pre-Authorization.xls (Mar 2010)
(Project Code)
$ 42,000.00 IV
$ 36;7-99700- 36j:136,,cr✓.
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,985.50 plus est. shipping costs of $ na to pay for or purchase
Major League replica hats and visors.
This purchase or expenditure is being made because:
Participants in our baseball, softball, tee ball and coach pitch programs receive a hat as
part of their registration fee.
Vendor selected for this purchase: AD Starr Pittsburgh, PA
x
Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh, PA) $6,985.50
Iowa Sports (Cedar Falls, IA) $7,977.25
BSN (Cedar Falls, IA) $8,724.75
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
Road Use Tax
Federal/other grants ❑
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist Equipment
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
$ 42,000.00
$ 367799:66 3
(Signature Def . ead r Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Exp Lure Pre-Authorization-2013 hats.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 7,318.50 plus est. shipping costs of $ na to pay for or purchase
Major League Replica jerseys for participants in Optimist Baseball and Softball offered
for grades 2-8.
City Clerk Use Only
Finance Committee Approval Date V;7 1q
I9-b
This purchase or expenditure is being made because:
Participants in our baseball and softball programs receive jerseysas part of their
registration fee.
Vendor selected for this purchase: BSN Sports (Cedar Falls, Iowa)
x
Bids or written quotes were taken on this purchase, as follows:
BSN Sports (Cedar Falls, IA) $7,318.50
AD Starr (Pittsburgh, PA) $7,587.50
Iowa Sports Supply (Cedar Falls, IA) $9,685.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist Equipment
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 42,000.00'-
and the current available balance is
Respectfully submitted,
j f7
/--'' -\,,,4/ "2O/Z f, c<'/(,t;F'L"T , l- i,,(. i:{'/?, i-..7.3-- c-i3
(Signature De. tread or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization-2013 jerseys.xls (Mar 2010)
36-,799:00— 7rit.)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,161.00 plus est. shipping costs of $ na to pay for or purchase
Baseball/softball pants.
City Clerk Use Only
Finance Committee
Approval Date l l,2Dl
This purchase or expenditure is being made because:
Participants in our baseball and softball programs receive pants as part of the registration
fee.
Vendor selected for this purchase: AD Starr (Pittsburgh, PA)
x
Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh, PA) $1,161.00
Iowa Sports Supply (Cedar Falls, IA) $1,402.50
BSN (Cedar Falls, IA) $1,447.30
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nRoad Use Tax J Sewer Sanitation
Federal/other grants
x
General Fund
Bonds
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist Equipment
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
(Project Code)
42,000.00
$ 36 799-9D ,q[; 8`!
77 "l C?r 7) ] i i, it .:.��F9+' . j.,:;.Cft, 7.�-" /-073 G/3
(Signs ure Dept r Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\ Expenditure Pre-Authorization-2013 pants.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,179.14 plus est. shipping costs of $ na to pay for or purchase
Baseball and Softball socks.
City Clerk Use Only
Finance Committee
Approval Date 1 k- [ -c r �
This purchase or expenditure is being made because:
Participants in our baseball and softball programs receive socks as part of their
registration fee.
Vendor selected for this purchase: AD Starr Pittsburgh, PA
x
Bids or written quotes were taken on this purchase, as follows:
AD Starr (Pittsburgh, PA) $1,179.14
BSN (Cedar Falls, IA) $1,345.60
Iowa Sports Supply (Cedar Falls, IA) $1,462.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist Equipment
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 42,000.00
and the current available balance is
Respectfully submitted,
$ 367799:90- / ¥ E
(Signature"Dept. ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization-2013 socks.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date tf 9...661701
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,400.00 plus est. shipping costs of $ to pay for or purchase
advertising for the public golf courses.
This purchase or expenditure is being made because:
to market the golf courses in an effort to increase rounds at the courses.
Vendor selected for this purchase:
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
KWWL Television is the local over the air television provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
Road Use Tax
Sewer Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1351
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Re§pectfully submitted?
gnature
(Project Code)
$ 3,000.00 V
$ 1,525.00''
"17Zc'/,� y'��c« CEC %;z �c. ' c .2 ,,73 :2c,/3
ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \for's\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,500.00 plus est. shipping costs of $ to pay for or purchase
one US Night Vision scope to be utilized by the police department tactical unit
City Clerk Use Only
Finance Committe%��7
Approval Date ! , 11j I I -j
This purchase or expenditure is being made because:
this night vision scope is designed as a clip on device for use with tactical rifles in
a night time incident.
Vendor selected for this purchase: Law Enforcement Solutions
n Bids or written quotes were taken on this purchase, as follows:
Law Enforcement Solutions $8500.00
U S Night Vision Corp $9751.93
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
E
Road Use Tax n Sewer n Sanitation
Federal/other grants ❑x Other (specify) Forfeiture Funding
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11TRI WPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current availablebalance is
Respectfully submitte
D/70 --/ ae��l��Pl1� (.4-)Lt.ei2ru L i0-.;2.,y3
(Sign ture ept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 35,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Transmission replacement.
City Clerk Use Only
Finance Committe
Approval Date (
This purchase or expenditure is being made because:
Further teardown analysis of transmission damper failure, bearing failure, turbo replace
revealed cracked transmission case, requiring installation of reman transmission
Vendor selected for this purchase: Murphy Tractor Co
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
OEM Repair Only
Prior Committee Actions (Dates): 1-7-13 NTE $9000 / 1-14-13 NTE $17500
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund QX Road Use Tax El Sewer Sanitation
ElBonds I I Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
���-e-- -�-- /-/ s./ 3 ?/ 2 ��� c� i;
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Ktshared goodies\forms\Street Dept - Motor Grader B05 Repairs - Jan 13.xis (Mar 2010)
(Project Code)
$ 90, 000.00 '/
$ '7'j7:277 yy
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,096.40 plus est. shipping costs of $ to pay for or purchase
Materials and labor to repair overhead garage door
City Clerk Use Only
Finance Committe a
Approval Date lf�5/200
This purchase or expenditure is being made because:
City Annex building - springs broke in overhead garage door
Vendor selected for this purchase:
EX Bids or written quotes were taken on this purchase, as follows:
Overhead Drro Co. of Waterloo, Inc. $1,096.40
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund E Road Use Tax n Sewer ❑ Sanitation
El Bonds FederaVother grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res•ectfully submitted,
4
(Project Code)
$ -3400.00 3i;t0t) r
$ 17496,96 /i /(h 'i'
ept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms12013-January-Expenditure Pre -Authorization -Overhead garage door repair.xls (Mar 2010)
City Clerk Use Only
Finance Committe
Approval Date i/2151g00
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 1,975.00 plus ext. shipping cost of $ 15.32 to pay for or purchase
Doppler flow meter
This purchase or expenditure is being made because:
The flow meter we currently have quit working. This flow meter is located in the
primary pump bldg. And measure the primary sludge flow and is a critical flow meter
that we need to let us determine how much sludge to waste.
❑ Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Greyline instruments is the company that sells the flow meter for this application
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund: nRoad Use Tax: X Sewer:
ESanitation:
❑Bonds:
❑Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5'00/1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submittec►f�
(Project Code)
$ 200,000.001/
$ 27,431.60
(
gy(ature D(rpt. Head Or Designee)
Date (Signature Finance Dept. Review)
7-93 -;26 / 3
Date
GREYLINE
instruments inc.
To: City of Waterloo
3505 Easton Avenue
Waterloo, IA 50702
Phone: 319-291-4553
Fax:
E-mail: ictshop@waterloo,ia.org
REVISED QUOTATION
105 Water Street
Massena, NY 13662
Tel: 315-788-9500
Fax: 315-764-0419
www.greyline.com
RFQ #:
Quotation #: 0506291889
Please refer to this number when
ordering
Date: January 16, 2013
Item
Description
Qty
Unit Price
Subtotal
1.00
DFM 5.0-A-1-A-1-A-1-A-1-A Doppler Flow Meter
TAG:
PROJECT:
APPLICATION: Sludge
A - power input - standard 100-240VAC 50/60Hz
1 - enclosure - standard watertight NEMA4X (IP66) polycarbonate
A - enclosure temperature - standard -5° to 140°F / -20° to 60°C
1 - electronics protection - standard, not tropicalized
A - sensor - SE4 standard strap on for 1/2" (12.5 mm) ID pipes or larger
1 - rated non-incendive for Div 2, Groups A,B,C,D
A - sensor cable - 20 ft / 6m RG174U shielded coaxial pair
1- datalogging - none, standard
A - control relays - qty 2 standard
1
$1,975.00
$1,975.00
Subtotal
$1,975.00
Taxable Subtotal
$1,975.00
Shipping & Handling UPS
$15.32
US$ Total
$1,990.32
Terms & Conditions
Proposed Shipping 1 Week After Receiving
Date Order
Payment Terms Net 30 Days
Shipping Method UPS
Shipping Terms Prepaid and Added to Invoice
FOB Massena, NY
This Quotation is valid until 2013-03-17.
Page 1 of 1
Completed forms should be routed directly to the Finance Dept.
City of Waterloo
Line -Item Budget Amendment Request Form
FINANCE DEPT. ONLY
Financ ommittee approval required?
YES NO
If so, date approved:
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Library
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
204 33 3100 3000
cash on hand
10,000.00
204 33 3100 1319
other prof services
10,000.00
(%{i.l ) 1.3ii&ilea
C)
TOTAL
$10,000.00
TOTAL
This amendment is being requested because:
to pay for security services for the second half of FY13 per Waterloo Public Library Board of Trustees approval on 1/08/2013
$10,000.00
Prior Committee Actions (Dates):
(Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
• PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name F.Y. 2013 San Souci Wing Dam Repairs
City Contract No. 846
Project Manager
Project Budget Total
Jamie Knutson
$ 280,150.00
1. How will this project be funded?
A. Federal Grant Yes No X CFDA #
Grant Name
B. State Grant Yes
Grant Name
No
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Waterloo Development Corporation
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity 100.00%
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
rjul(p/r.//i32���Q��
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Repairs to Cedar River Wing Dam located near Sans Souci Island.
Done None
o❑✓
Yes No
El El
❑ ❑
El El
❑ 0
❑ 0
❑ El
❑ 0
Page 2 must be attached and signed.
K:lshared goodieslforms\Project Budget Worksheet\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee Approval Date l/M401.
Project Name (from page one) F.Y. 2-13 Sans Souci Wing Dam
Department No. project will be budgeted under 07
Activity No. project will be budgeted under 7610
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
426
(Each column should only include amounts by fund)
Fund: Fund: Fund:
280,150.00
Total
280,150.00
TOTALS $ 280,150.00 $ $ $ $ 280,150.00
2103 Engineering & Consulting $ 30,000.00 $ 30,000.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
2175 Riverfront Imps. 250,150.00 250,150.00
TOTALS $ 280,150.00 $ $ $ $ 280,150.00
( ignature Dept. Head) Date
t�LAL�
(Signature Finance Dept. Review)
Date
K:\shared goodies\formslProject Budget Worksheet\Page 2 (Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name FY 2014 Kimball Avenue Transportation Improvements STP-U-8155(731)-70-07
City Contract No.
Project Manager
Project Budget Total
843
Jeff Bales
$ 502,954.00
1. How will this project be funded?
A. Federal Grant Yes x No
Grant Name
B. State Grant Yes
Grant Name
C. City Match
No
x
CFDA # 20.205 % Paid by federal grant 80.00%
s -c-s/ (731)
Grant Agreement Number -
Source of Funding G.O. Bonds
D. Other Entities Yes
Name
No
x
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
City/State Agreement Needs DOT Signature
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Kimball Avenue from 500 feet south of Tower Park Drive to Acadia Street and San Marnan Drive from 1320 feet west to 1320 fi
east of Kimball Avenue centerline, and Park Lane from 450 feet west to 450 feet east of Kimball Avenue and Ridgeway Avenue
from 600 feet west to 600 feet east of Kimball Avenue. Improvements include 5-lane cross-section with turning lanes, intersect
improvements, right-in/right-out connections to frontage road, storm and sanitary replacement, and other misc. improvements.
20.00%
Done None
n n I/
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Page 2 must be attached and signed.
K:\shared goodies \forms\Project Budget Worksheet 2013#843.x1s\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee /I
Approval Date '/2K [ 2Di:3
Project Name (from page one) FY 2014 Kimball Avenue Transportation Improvements STP-U-8155(731)--70-07
Department No. project will be budgeted under 07
Activity No. project will be budgeted under 7500
(Each column should only include amounts by fund)
Fund: Fund:
290 413
REVENUES:
0t C3 h on Hand
3112 Local Option Sales Tax
Federal Grant -jy 402,363.20
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds 100,590.80
Southport Ind. Park
TOTALS $ 402,363.20 $ 100,590.80
EXPENDITURES:
Fund:
Total
402,363.20
100, 590.80
$ $ 502,954.00
2103 Engineering & Consulting $ 402,363.20 $ 100,590.80 $ 502,954.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
Stormwater Fee & Publication
Grant Applicatiion - INRCOG
6g ( nature Dept. Head) Date (Signature Finance Dept. Review) Date
TOTALS $ 402,363.20 $ 100,590.80
$ $ 502,954.00
K:\shared goodies\forms\Project Budget Worksheet 2013#843.xls\Page 2 (Constr Proj) (Mar 2010)