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Home My WebLink About01/14/20131. 2. 3. 4. FINANCE COMMITTEE January 14, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of January 7, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mayor Buck Clark Cedar Valley Coalition Washington, DC April 20- 24, 2013 $2,169.20 Gary Luck Jr, Sewer Maintenance Foreman; David Ross, Sewer Maintenance Worker; Todd Gaede, Sewer Maintenance Worker 2013 IAWEA Maintenance Conference Ankeny, Iowa January 29-30, 2013 $600.00 Investigator Tyler Follow up on Homicide Investigation Huntsville, Alabama November 27- December 1,2012 $973.88 Forrest Graves, Sewer Maintenance Worker 2013 MTCE Conf for Water Professionals Ankeny, Iowa January 29-30, 2013 $200.00 5. Approval of request from Driss Cammoun is requesting garbage reimbursement for 5023 Sweet Water Circle in the amount of $94.50 because he contracts with a private hauler for garbage pick up therefore did not utilize city services —Submitted by Suzy Schares, City Clerk. 6. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/tI Expenditure Airport $2,254.00 Preventative maintenance/service to Airport emergency backup generator Building/Maintenance $6,619.38 System upgrade for kitchen hood at Five Sullivan Brothers Convention Center -required by insurance company Building/Maintenance $23,481.00 Elevator repair for Carnegie Annex Clerk/Finance $515.57 + $985.61 Pet license reminders Garage $2,500.00 Conduit to contain fiber in the new Public Works building Police $13,820.36 Replace two walk through doors and three bay windows in the police training facility Street $17,500.00 Transmission and turbo repairs to Motor Grader B05 Street $3,008.15 Replacement Spider Hub Assy and Bushings Traffic Operations $2,831.70 6 LED Street Light Fixtures Waste Management Services $7,557.86 + $175.00 Pump parts for digester recirculation pump BUDGET LINE ITEMS TO BE AMENDED 7. Authorization to increase Line Item 3000 (Cash) and Line Item 1512 (Forfeiture) in the amount of $25,000.00—Police Department. 8. Authorization to increase several line items on file in the City Clerk's office in the amount of $209,061.00 Community Development Department. 9. Authorization to increase Line Item 3873 (Reimb for services) and Line item 1114 (Overtime) in the amount of $14,000.00—Fire Rescue Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE January 7, 2013 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 17, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rob Duncan & Rob Michael Sniper/Observer Rifle School Montezuma, Iowa April 8- 12, 2013 $1,565.00 Wayne Castle, Associate Engineer SLSI Workshop Ames, Iowa January 25, 2013 $130.00 Officer Girsch Open Sight Rifle Instructor School Johnston, Iowa April 8- 12, 2013 $700.00 Mayor Buck Clark National League of Cities Annual Conference Boston, Massachusetts November 27- December 2, 2012 $322.15 Richard Olson The Midwest's Premier Backflow Technician Certification & Re- certification Training Waterloo, Iowa January 17, 2013 $135.00 Ayes: Three. Motion carried. Moved by Schmitt seconded by Hart that request from Christine Willis of Martin Inc Realtors is requesting garbage reimbursement for property located at 913 Lafayette Street in the amount of $1,488.00 because they were charged for 4 large cans when they only have 2 cans —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request from Sunita Kantamneni is requesting yard waste reimbursement for property located at 1759 Thrush Drive in the amount of $297.00 because the property never received a yard waste can therefore did not utilize city services — Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt seconded by Hart that request from Jon & Kelly Bachman of Palmer -Leigh Properties is requesting garbage reimbursement for property located at 1261 and 1271 Blackhawk road in the amount of $252.00 because the property contracted with a private hauler —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Finance Committee January 7, 2013 Page 2 Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Engineering $4,911.00 Annual membership dues for Iowa Stormwater Education & Outreach Program Leisure Services $6,000.00 Rental of portion of maintenance building space at 304 W. 5th Street Planning $3,546.41 Professional services for advice concerning environmental issues relating to further clean up of the Chamberlain site Planning $7,500.00 Additional work to dig up and kill two additional water services in Mullan Avenue Police $4,308.00 Twelve microphone style 2" imaging scanners Police $7,044.16 Twenty four hour maintenance and hardware warranty for two police information servers and one SAN Police $1,728.00 Upgrade two pole cameras with new 4G modems Street $9,000.00 Replacement of flywheel dampener assembly on Motor Grader 194B05 Traffic Operations $1,140.00 + $79.91 Shipping that was not on original bid for 5 each of 150 watt and 250 watt Cobraheads for street lights Traffic Operations $1,019.18 Wire, handy boxes, etc. Traffic Operations $2,311.53 Conduit, straps, sub feed lugs, misc. electrical supplies Waste Management Services $24,186.60 + $801.00 Carts Waste Management Services $5,074.00 + $400.00 Pump repair parts Waste Management Services $3,188.00 Filter belts Eric Thorson, City Engineer, reported that the annual membership provides a networking opportunity and quarterly meetings for staff. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the installation of docks on the Cedar River funded by Black Hawk Gaming in the amount of $34,642.05—Submitted by Eric Thorson, City Engineer, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for the Sherwood Park Recreation area REAP grant in the amount of $193,400.00—Submitted by Aric Schroeder, City Planner, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated January 7, 2012, pp. 1-23, in the amount of $2,518,003.51, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ,77.0/3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 6/.' O/ B. C6) /343- ol7C1l',aU g,?2, 3% /(4: .2o e/3 ?7: " /-� -.V / 3 Copy - Department NAME(S) AND POSITION(S): Mayor Buck Clark DATE: 1/4/2013 NAME OF CLASS / MEETING: Cedar Valley Coalition DESTINATION Washington, DC DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 4/20/13 4/24/13 PURPOSE OF TRAVEL: Attend the annual Cedar Valley Coalition meeting in Washington, DC. DATE(S) OF MEETING: 04/21 - 04/24/13 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE See attached. AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: (�2 6-c2) LODGING MEALS REGISTRATION MILEAGE/FUEL /L) C) Y" TAXI PARKING 439.20 AIRFARE /0 /j MISC/TOLLS TOTAL FOR ALL: $ 439.20 BUDGET LINE ITEM: 010-01-8200-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND 18 NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR Attared Cioodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 5 3 3 rG' PYai bv3 BUDGETED ZO, 62,i 0 - EXPENDED YTD =fi/5:0 HIS REQUEST 1u r'', tfo LEFT AFTER THIS REQUEST !A D DATE -7 7, /-C -3'i 3 Original-Deck/Finance Copy - De••rtment NAME(S) AND POSITION(S): Gary Luck Jr. - Sewer Maintenance Foreman Dave Ross - Sewer Maintenance Worker Todd Gaede - Sewer Maintenance Worker DATE: 1/6/2013 NAME OF CLASS / MEETING: 2013 !AWEA Maintenance Conference DESTINATION: Ankeny, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/29/2013 & 1/30/2013 RETURN DATE: 1/29/2013 & 1/302013 DATE(S) OF MEETING: 1/29/2013 & 1/30/2013 PURPOSE OF TRAVEL/TRAINING: Recertification — ceu's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 200.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE MISC/TOLLS 520-14-5200-1346 ,Qa,, BUDGET LINE ITEM: 521-14-5310-1346 66) GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR \S DATE hared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1345 FY_20/S BUDGETED VENDED YTD s %. L' / THIS REQUEST LEFT AFTER THIS REQUEST ( r DATE) 1/6,- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Investigator Jeff Tyler DATE: November 27-December 1, 2012 NAME OF CLASS / MEETING: Follow up on Homicide Investigation (W12-36946) DESTINATION: Huntsville, Alabama DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 27, 2012 Return Date: December 1, 2012 DATE(S) OF MEETING: Novmeber 27-December 1, 2012 PURPOSE OF TRAVEL: Investigator Tyler needs to travel to Fort Myers Florida regarding WPD case W12-36946, to interview a suspect in this homicide case. He will depart from Waterloo via American Airlines on November 27 and return December 1, 2012. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0.00 YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $ LODGING TAXI $176.68 MEALS PARKING $0.00 REGISTRATION 797.20 AIRFARE $ MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 973.88 BUDGET LINE ITEM: 010-11-11100-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 973.88 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYA%� 3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY C c/ / yf 5.3/0 (34 ee� a:G;`) DATE 2j2b-, /11—v42l. Ori • inal - Clerk/Finance Co - De • • rtment NAME(S) AND POSITION(S): Forrest Graves — Sewer Maintenance Worker DATE: 1/10/13 NAME OF CLASS / MEETING: i, Q013 R 1./3^.C:4 arro /hre6 Golf 64447.64 ?ill f Ssr/„(,fit DESTINATION: Ankeny, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/29/2013 & 1/30/2013 RETURN DATE: 1/29/2013 & 1/30/2013 DATE(S) OF MEETING: 1/29/2013 & 1/30/2013 PURPOSE OF TRAVELITRAINING: Education ceu's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 200.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: ,521-14{r260-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY • F WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 • CITY OF WATERLOO 2 Committee Communication Finance Committee Meeting: January 14, 2013 Prepared: January 4 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refund Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Driss Cammoun is requesting garbage reimbursement for 5023 Sweet Water Circle in the amount of $94.50 because he contracts with a private hauler for garbage pick up therefore did not utilize city services. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. 09/13/2019 23:37 FAX ?001 Al-Fc�-.-fir I"k 0Er' cL l ak- y 6- 0-1- S 0 1 -.e otAja- y_ d' hi 1.-c_ �.w I')�� µ� a J Cr a f 6t5 PRISS CAMM flUN 5023 SWEET WATER -CIRCLE WATERLOO, IA 50701 USA UUG6DFR DISPLAY Display Accottxt History Account No 14 35 4860 50754 Billing Date Customer CAMMOUN DRISS Ph 240-8078 Address 5023 SWEET WATER CIR WATERLOO S=Payment s ? Billing Consu Water Date Payment 12/28/12 63 9/26/12 182 6/27/12 57 3/27/12 26 12/28/11 49 9/27/11 77 Sewer Garbage STORM Payment Payment Payment 250.86- 71.16- 94.05- 71.16- 51.26- 71.16- 77.23- 116.70- 113.18- 55.32- 31.50- 31.50- 31.50- 8.25- 8.25- 8.25- 8.25- 8.25- 1/04/13 10:07:55 Activity Total St Cnd Payment 0 361.77- P 204.96- P 162.17- P 202.18- P 176.75- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS City Clerk Use Only Finance Committee l i Approval Date I it 17t7 (? City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,254.00 plus est. shipping costs of $ to pay for or purchase preventative maintenance/service to Airport emergency backup generator. This purchase or expenditure is being made because: generator maintenance is required to ensure system is operational whenever it is needed. Vendor selected for this purchase: Altorfer, Inc ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Altorfer is the manufacturer's authorized regional dealer for Caterpillar equipment. Caterpillar software updates and computer diagnosis is required. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund Road Use Tax n Sewer 0 Sanitation ❑ Bonds FederaUother grants [] Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 135;000-90 /37 3c30 $ 62 $42-1-1 („ / y q Date (Srgn`ature Finance Dept. Review) Date K:lshared goodies Worms Sack -up Generator Service2013 (Mar 2010) City Clerk Use Only Finance Committe Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 6,619.38 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: System upgrade for kitchen hood @ Five Sull Bros Convention Center - required by insurance company Vendor selected for this purchase: Superior Fire Equipment E Bids or written quotes were taken on this purchase, as follows: Superior Fire Equipment $ 6,619.38 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road Use Tax ❑ Sewer n Sanitation 0 Bonds FederaUother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully suiitted, (Project Code) $ 3i $ 3 / i, C; %G - (5 -}^1�.cfie c` 1 /; c', u / y ; ci3 (9igaatdre Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\stared goodiestforrns\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (billX(� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 23,481.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Elevator repair for Carnegie Annex Vendor selected for this purchase: Schumacher Elevator Company n Bids or written quotes were taken on this purchase, as follows: l l Bids or quotes were not taken on this purchase because: Schumacher currently provides service and repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation F.11Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2;� �, /6 and the current available balance is $ i� 5 a Respectfully s bmitted, (Signature Dept. Head or Designee) / 11. /; , / Li( %�.ti�c- 41,41 (Signature Finance Dept. Review) /-1/ •.iZ'/ Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is -hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 515.57 plus est. shipping costs of $ 985.61 to pay for or purchase Pet license reminders This purchase or expenditure is being made because: this is done on a yearly basis Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds Road Use Tax Sewer I Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8970-1353($515.57) & 010-03-8400-1343($985.61) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) S 1'Ic - i36.3 $ 'u,C'U 33 � natur`e Di 'Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies \forms12012 Pet License Reminders.Expenditure Pre-Authorization.xis (Mar 2010) Date MARIA ARMSTRONG From: SUZY SCHARES Sent: Monday, January 07, 2013 5:05 PM To: MARIA ARMSTRONG Subject: Pet license mailing Hi Maria, We need to do a preauth to mail the pet licensing reminder letters. Please make sure that is on the agenda for the 14th. Thanks, Suzy U78f2013 lick2Mail Page 1 of 2 Mon -Fr, gamApm EST Mail & Print Products Documents Specialty Mait Mailing Lists Back to: Proofing Order Properties Schedule Date Thursday, December 27, 2012 December 2012 Sun Mon Tue Wed Thu 25 26 2 3 9 10 16 17 23 24 27 4 11 18 25 28 29 5 6 12 13 19 20 26 (271 Fri Sat 30 1 7 14 15 21 22 28 29 30 31 1 2 3 4 5 Current Total Description Postage Costs First Class (Standard Address) Fast Class (Non - Standard Address) Production Costs Production Cost Total Back to: Proofing Price Oty Subtotal 60255 3638 592769 $0.320 181 $57.92 50.135 3819 $515.57 $1501.18 Mailing List Services Marketing & Design Advanced Services HELP My Account Sign Out Address Book Cost Estimator My Cart Support Support Next Step: Confirm Order Click here to edit the document properties below: Order Details Document Name 4.25 x 6 Postcard - SpaceSaver Layout Template Std Addresses 3638 Non-Std Addresses 181 Mail Class First Class Color Selection Black and Write Paper Type White 808 Unmated Page Format Double Sided Prim Area Full Bleed Scheduled Date 12/262012 9:45:38 AM Important Delivery Service Advisory Home I New customer I My account I View cart I Product Selection I Request free samples Click2Mail.com Mailing Online About Oick2Mail Design Templates Mailing Ideas 81og How it works Spedal offers Types of mailers Partner with us - Postcards Postal Resources - Letters QuickClick Resources - Flyers Careers - Priority Mail Plus - Booklets - Certified Mail - Reply Mail Mailing Lists Consumer Business Occupant Real Property Lists New Movers Prior Week New Movers New Homeowner Prior Week New Homeowner Next Step: Confirm Order I Newsletter sign up I Help/Support Center I Contact us Email -to -Mail Easy Letter Sender How it works Every Door Direct Mail Mailing ideas Types of mailers - Letters - Postcards MaiUack Print Driver Mobile Marketing Advanced Services Integration API Design Services Help from the pros Printshop How it works Products - Business cards - Memo Pads - Magnets - Greeting Cards Remind Santa How it works The artists Letter ideas Pricing Users of this site agree to be bound by the terms of the Click2Mail Web Site Terms of Service and Privacy Notice. Copyright Ct 2003-2012 PosteDigital, LLC. All Rights Reserved. Priority Mail*, Certified Mail*, Standard Mail*, Delivery Confirmation'', Every Door Direct Mail*, EDDM* and the trade dress of the US. Postal Service's packaging are among the many trademarks owned by the U.S. Postal Service. bttps://mailingonline.click2mail.com/paymentOptions-aspx 12/26/2012 MICHELLE WEIDNER From: MARK RICE Sent: Wednesday, January 09, 2013 2:42 PM To: MICHELLE WEIDNER Subject: Pre-auth Hi Michelle, I need a favor. I am stuck in bed sick, not sure about tomorrow yet, but need to get an item on Finance for Monday night. Please add a pre-auth for NTE$2500 for conduit to contain fiber into the new building. I will complete the request and get it to you as soon as I return. 410-18-7950-2152 should be the funding, but will verify upon return. Thanks for your help. Mark Sent from my iPhone 700, COO r4ti6_,; 1 n City Clerk Use Only Finance Committer Approval Date I4 /9.6 ( `/- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 13,820.36 plus est. shipping costs of $ 0.00 to pay for or purchase replace two walk through doors and three bay windows in the police training facility. This purchase or expenditure is being made because: the windows and doors have aged and are in need of replacement, as well as water damage to interior walls. Cost split between Police and City Facility budgets. Vendor selected for this purchase: S. J. Construction E Bids or written quotes were taken on this purchase, as follows: S.J. Construction $13820.36 McGee Construction Co. $18,254.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100-2152 Police/407-22-8800-2152 City Facility - G //u /S (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ CC( Respectfully submitted,, (Signat Dept. Head or Designee) Date (Signature Finance Dept. Review) 4'7-,2.?4g 2) 2� .. ra'" /ot: /-(/ Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Cowl Approval Date l( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 17,500 plus est. shipping costs of $ 0.00 to pay for or purchase Transmission and turbo repairs to Motor Grader B05 This purchase or expenditure is being made because: Additional repairs required based on teardown analysis Vendor selected for this purchase: Murphy Tractor Co ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Repair Only Prior Committee Actions (Dates): Jan 7, 2013 - NTE $9000 Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, " ' • —8-03 (Signature Dept. Head or Designee) Date (Project Code) $ 90,000.00 ✓ $ 5/, 52/7✓ // (('w ..9"I (lf' Sighature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Motor Grader B05 Repairs - Jan 13.xls (Mar 2010) City Clerk Use Only Finance Committe Approval Date I ILI76I. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,008.15 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Spider Hub Assy and Bushings This purchase or expenditure is being made because: Sno-Go Blower Fan spider hub out of tolerance - keeps shearing shear pins Vendor selected for this purchase: Trans -Iowa Equipment Co ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OEM Repair Part Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head o esignee) (Project Code) $ 90,000.00 1- 7— 3 Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Street Dept - Sno Go Fan Spider and Bushing Replacement - Jan 13.xis (Mar 2010) City Clerk Use Only Finance Committ Approval Date II(4 (/)6 ( City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7,557.86 plus ext. shipping cost of $ 175.00 to pay for or purchase Pump Darts This purchase or expenditure is being made because: Digester recirculation pump in need of repair Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric pump is the company that handles Hayword Gordon pump parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: ❑Sanitation: ❑Bonds: nFederalrother grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respeptfully submitted, (Project Code) $ 200,000.00 v $ 27,753.99 .1 1r, /4„i t. t (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date U1-04-'13 16:10 FROM- Electric Pump 5I520hB019 1 212 P0001/0001 F-B39 QUOTATION ON ELECTRIC PUMP QUOTEL) TO: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM TO: RICHARD OLSON 4280 E. 14{h 8(rvil Moines IA .V) l I ion I IIJA. Idephur,n• (S15) 2652122 /FAX (i I5) un aor) Toll Frey I ,800.7at-PI.IMI' www nlect.icpurrtp Cuu, rAChG.2i O' w' Tmt'. 31q . 2q i-1-i6'LJ? 01%0L? NUMOL?R7 009W.61 QUOTE DATE: 1/4/2013 REQUESTED DATE: 2/4/2013 SALESPERSON. CUSTOMER NO: QUOTED BY; JOB LOCATION: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 JOHN MILLER 2914321 1rh JOYCE * * * QUOTE ORDER - DO NOT PAY * * CUSTOMER P.O. SHIP VIA RICHARD OLSON BRSTWAY P.O.B. ORIGIN TERMS Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT *2026446001 *2046704501 *50623120 *4121501301 *412501401 *50523006 WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACEMENT HAYWARD GORDON XCS4A SN: 285835-4 PARTS: EACH 1.00 0.00 0.00 HAYWARD GORDON IMPELLER EACH 1.00 ' 0.00 0.00 HAYWARD GORDON SHAFT SLEEVE EACH 1.00 0.00 0.00 HAYWARD GORDON 0-RING BUNA EACH 1.00 0.00 0.00 HAYWARD GORDON LATNERN RING EACH 1.00 0.00 0.00 HAYWARD GORDON BASE RING EACH 1.00 0.00 0.00 HAYWARD GORDON RUBBER SLINGER ESTIMATED DELIVERY IS 3 TO 5 WEEKS ARO. THE PRICING ON THIS QUOTE DOES NOT INCLUDE FREIGHT. Electric Pump is committed to supplying you, our customer, the highest quality products & service. j oyceh@electricpump_ com THANK YOU, JOYCE HANSON )(CSY-4 a (G£s L P �£Gii?C oL.¢T ABOVE PRICING EFFECTIVE FOR 30 DAYS ORIGINAL 5,041.36 1,724.04 1.13 474.25 286.77 30.31 Net Order: Less Discount: Freight: Sales Tax: Order Total: 5,041.36 1,724.04 1.13 474.25 286.77 30.31 7,557.86 0.60 175.00 0.00 7,732.86 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9ommittee approval required? YES t/ NO If so, date approved City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 13 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11-1150-3000 WPD co/Cash 11TRI WPDF 25,000.00V010 11 1150 1512 WPD Forfeiture 11TRI WPDF 25,000.00 TOTAL $25,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy using FY13 Forfeiture Revenue (carry over cash) $25,000.00 Prior Committee Actions (Dates): ( gnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\csbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES NO ----t If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2013 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 290 32 5857 3381 personal funds 321HI ADMN 9,061.00 290 32 5857 492T; res rehab 32IHI ADMN 9,061.00 1/541 224 32 5850 1327 res rehab BG21AADMN 200,000.00" 224 32 5850 1393 contrib & subs BG21AADMt` 200,000.00 TOTAL This amendment is being requested because: Payoff of IHI forgivable loan, repayment to State of Iowa Food Bank payment $209,061.00 TOTAL $209,061.00 Prior Committee Actions (Dates): (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserslshared goodies forms\Budget Amendment Request fund 290-5857 1-8-2013.xts (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financg Cgplmittee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount land Dept Activity Acct # Acct Name Proj Code Amount 010 12 1412 3873 Reimb. For services 14,000.00 010 12 1412 1114 Overtime 14,000.00 12GRTNIRG 12GRTNIRG TOTAL $14,000.00 This amendment is being requested because: To cover training and overtime expenditures for NIRG that will be reimbursed. TOTAL $14,000.00 Prior Committee Actions (Dates): f.4-1 . la -3 -aola- (Signatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Line Item transfersforGrundy Hazmat exp..xls (Apr 2003)