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01/07/2013
1. 2. 3. 4. 5. FINANCE COMMITTEE January 7, 2013 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 17, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rob Duncan & Rob Michael Sniper/Observer Rifle Montezuma, Iowa April 8- 12, 2013 $1,565.00 Wayne Castle, Associate Engineer SLSI Workshop Ames, Iowa January 25, 2013 $130.00 Officer Girsch Open Sight Rifle Johnston, Iowa April 8- 12, 2013 $700.00 Mayor Buck Clark National League of Cities Annual Conference Boston, Massachusetts November 27- December 2, 2012 $322.15 Richard Olson The Midwest's Premier Backflow Technician Certification & Re- certification Training Waterloo, Iowa January 17, 2013 $135.00 6. Approval of request from Christine Willis of Martin Inc Realtors is requesting garbage reimbursement for property located at 913 Lafayette Street in the amount of $1,488.00 because they were charged for 4 large cans when they only have 2 cans —Submitted by Suzy Schares, City Clerk. 7. Approval of request from Sunita Kantamneni is requesting yard waste reimbursement for property located at 1759 Thrush Drive in the amount of $297.00 because the property never received a yard waste can therefore did not utilize city services — Submitted by Suzy Schares, City Clerk. 8. Approval of request fronfJon & Kelly Bachman of Palmer -Leigh Properties is requesting garbage reimbursement for property located at 1261 and 1271 Blackhawk road in the amount of $252.00 because the property contracted with a private hauler —Submitted by Suzy Schares, City Clerk 9. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Engineering $4,911.00 Annual membership dues for Iowa Stormwater Educaflon & Outreach Program Leisure Services $6,000.00 Rental of portion of maintenance building space at 304 W. 5th Street Planning $3,546.41 Professional services for advice concerning environmental issues relating to further clean up of the Chamberlain site Planning $7,500.00 Additional work to dig up and kill two additional water services in Mullan Avenue Police $4,308.00 Twelve microphone style 2nd imaging scanners Police $7,044.16 Twenty four hour maintenance and hardware warranty for two police information servers and one SAN Police $1,728.00 Upgrade two pole cameras with new 4G modems Street $9,000.00 Replacement of flywheel dampener assembly on Motor Grader 194B05 Traffic Operations $1,140.00 + Shipping that was not on original bid for 5 each of 150 watt and 250 watt Cobraheads for street lights Traffic Operations $1,019.18 Wire, handy boxes, etc. Traffic Operations $2,311.53 Conduit, straps, sub feed lugs, misc. electrical supplies Waste Management Services $24,186.60 + $801.00 Carts Waste Management Services $5,074.00 + $400.00 Pump repair parts Waste Management Services $3,188.00 Filter belts BUDGET LINE ITEMS TO BE AMENDED 10. Approve the project budget for the installation of docks on the Cedar River funded by Black Hawk Gaming in the amount of $34,642.05_Submitted by Eric Thorson, City Engineer. 11. Approve the project budget for the Sherwood Park Recreation area REAP grant in the amount of $193,400.00 Submitted by Aric Schroeder, City Planner. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE December 17, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 10, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Nancy Gulick, Community Development Coordinator NCDA 2013 Winter Legislative and Policy Meeting Washington, D.C. January 29- February 1, 2013 $2,515.00 $405.00 Officer Savage Street Crimes Seminar Des Moines, Iowa April 15- 17, 2013 Sergeant Greenlee Beyond the Cones Risk and Responsibilities of the Roadway Edina, Minnesota March 5- 6, 2013 $407.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that request of Connie Broell, President of the Pheasant Meadows Condo Association for Pam Dowie located at 3648 Pheasant Lane requesting garbage reimbursement in the amount of $63.00 because the property did not utilize city services because they contract with a private hauler —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for thefollowing pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $1,393.15 Portable snowblower for use on Airport sidewalks, areas close to buildings and small areas of several parking lots Airport $8,157.00 Airport general liability insurance for CY 2013 Building/Maintenance $22,054.00 Boiler replacement Building/Maintenance $4,800.00 Exterior perimeter lighting at Five Sullivan Brothers Convention Center Building/Maintenance $14,136.00 Updating of security video system at Five Sullivan Brothers Convention Center Leisure Services $2,100.00 Renewal of annual subscription to Tree Keeper 7.7 Leisure Services $6,510.00 Television advertising for the Riverloop Public Market Leisure Services $6,250.00 Blizzard power plow Police $2,947.85 Replace aging chain link gate at the police training center Finance Committee December 17, 2012 Page 2 Police $5,042.00 Cellebrite universal forensic extraction device for removal of data from mobile devices Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3000 (Cash) and Line Item 2152 (Building Improvements) in the amount of $3,000.00—Submitted by Pat Treloar, Chief of Fire Services, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 17, 2012, pp. 1-39, in the amount of $3,767,345.85, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $95.00. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:04 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Rob Duncan & Rob Michael DATE: FINANCE DEPT. LINE ITEM USED FY 2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance December 14,2012 STAFF ONLY 010-11-1100-1346 , 4/L, Copy - Department NAME OF CLASS / MEETING: Sniper/Observer Rifle School DESTINATION: Monfezuma, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 8,2013 Return Date: April 12,2013 DATE(S) OF MEETING: April 8-12,2013 PURPOSE OF TRAVEL: Lf Frana is requesting authorization to send Officer's Rob Duncan and Rob Michael to the Sniper/Observer Rifle School at the Brownells Training Center on April 8-12, 2013, in Montezuma, Iowa. Both Officers are assigned to the Waterloo Police Department Tactical Unit and are designated as a department sniper. This 5-day course presents skill sets designed to enhance the proficiency of Officers assigned to a tactical unit as a sniper. The objective of any shooter is to perform at the highest level under pressure. To perform under stress requires concentration. Each shooter must learn to perform in all types of conditions. For the observer/sniper this includes shooting in inclement weather, shooting at moving targets, and/or shooting in unusual positions. This course is held in cooperation with the Iowa law Enforcement Academy. The cost of registration is $300.00 per Officer requires lodging, food, and fuel. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 500.00 LODGING $390.00 MEALS $600.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1565.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 782.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTM NT HEAD MAYOR DIME DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Wayne Castle Associate Engineer FINANCE DEPT. STAFF ONLY LINE ITEM USED `�. .7 -7 / FY (:7) BUDGETED EXPENDED YTD -'/6., THIS REQUEST / 3 y 6: ,, LEFT AFTER THIS REQUEST /%,/ 7 DATE 27-7, /, ,/ --70/? Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: SLSI Workshop: Basic Boundary Concepts & Common Sense for Surveyors & The Report of Survey: A Narrative Approach DEPARTURE DATE: January 25, 2013 PURPOSE OF TRAVEL/TRAINING: To attend SLSI Workshop: Basic Boundary Concepts & Common Sense for Surveyors & The Report of Survey: A Narrative Approach DATE: December 17, 2012 RETURN DATE: DATE(S) OF MEETING: January 25, 2013 January 25, 2013 DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE X COST $ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 130.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 130.00 BUDGET LINE ITEM: 0(64,-(7 _ o /351/ X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPART ENT HEAD December 17, 2012 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officer Michael Girsch FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 DATE 777L; i?- Original - Clerk/Finance Copy - Department NAME OF CLASS / MEETING: Open Sight Rifle Instructor School DEPARTURE DATE: April 8,2013 DATE: December 17,2012 DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: April 12,2013 DATE(S) OF MEETING: April 8-12,2013 PURPOSE OF TRAVEL: Lt. Frana is requesting authorization to send Officer Michael Girsch to the Open Sight Rifle Instructor School at the Iowa Law Enforcement Academy on April 8-12,2013, in Johnston, Iowa. This 5-day course will certify Officer Girsch as an Open Sight Rifle Instructor and allow him to instruct the Waterloo Police Department members with the use and proficiency of the rifles that we utilize and carry in our patrol units. Officer Girsch is a certified firearms instructor for the department handguns and this class is necessary to allow him to instruct officers in the use of the patrol rifles. The cost of registration is $400.00 and will require him to stay at Camp Dodge for the training. Meals will be purchased at the Iowa Law Enforcement Academy. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: XX CITY VEHICLE x COST$ YES NO AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $100.00 MEALS $400.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 700.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 700.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR lZ- DATE 7/—? DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED di° !' b' G,j f3/f 5 TRAVEL REQUEST FYI„+/3BUDGETED _,z/Gc-t+ CITY OF WATERLOO EXPENDED YTD 7 THIS REQUEST 7,/S LEFT AFTER THIS REQUEST /{6� DATE -2"4"?w / ;2-h-i3 Original - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Mayor Buck Clark NAME OF CLASS / MEETING: National League of Cities Annual Conference DEPARTURE DATE: 11/27/12 DATE: 1/2/2013 DESTINATION Boston, MA DEPARTURE POINT IF NOT WATERLOO: PURPOSE OF TRAVEL: RETURN DATE: 12/2/12 DATE(S) OF MEETING: 11/28— 12/1/12 Attend National League of Cities conference. Expenses were paid by the Iowa League of Cities. City of Waterloo needs to reimburse ILC for expenses, less the airfare credit. On 9/4/12, Finance approved expenditures of $420.00. An additional $322.15 is needed for a total of $742.15. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE PRIVATE VEHICLE See attached. AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $322.15 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 322.15 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD BUDGET LINE ITEM: 010-01-8200-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 5 fir;; i 5%2r' / 3 /L> Pt' . et3 BUDGETED EXPENDED YTD 2 qt{ S , cr=' THIS REQUEST / 3 5.a LET AFTER THIS REQUEST DATE /,`;c✓ % 'r3 / 0 Original - Clerk/Finance Coy - .. tment NAME(S) AND POSITION(S): Richard Olson DATE: 1/2"2012 NAME OF CLASS / MEETING: The Midwest's Premier Backflow Technician Certification & Re -certification Training DESTINATION: Waterloo Water Works DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 1/17/201 B RETURN DATE: 1/17/201. DATE(S) OF MEETING: 1/17/2013 PURPOSE OF TRAVEUTRAINING: Recertification — ceu's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 135.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENTT HEA I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication Finance Committee Meeting: lanuary 7, 2013 Prepared: December 20, 2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: 1119-0-2-7 Christine Willis of Martin Inc Realtors is requesting garbage reimbursement for property located at 913 Lafayette Street in the amount of $1,488.00 because they were charged for 4 large cans when they only have 2 cans. Sunita Kantamneni is requesting yard waste reimbursement for property located at 1759 Thrush Drive in the amount of $297.00 because the property never received a yard waste can therefore did not utilize city services. Jon & Kelly Bachman of Palmer -Leigh Properties is requesting garbage reimbursement for property located at 1261 and 1271 Blackhawk road in the amount of $252.00 because the property contracted with a private hauler. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. MARTIN INCORPORATED R E A L T O R S 1419 West Fourth Street • Waterloo, Iowa 50702 • Phone: 319-235-6553 Fax: 319-287-9217 Martin Inc Realtors 1419W4`hSt Waterloo, IA 50702 11/9/2012 Attn: Finance Department We are writing in regards to a refund due to our company for overpayment on garbage service at 911-913 Lafayette Street in Waterloo. We spoke to a Laurie on November 8th who claimed we have overpaid for 16 terms totaling $1,488.00 in overpayment to waterloo waste management. Refunds processed can be sent to the address above and made out to the owner, Valley Property Alliance. Please let us know if there are any other steps we need to take for refund. Thank you. ncerely, /1/1 d'v(-z }rb - t-tnni), ,,o4() P/ iii2. .' ;I: rc2ou� tine Willis artin Inc Realtors (319)235-6553 wo 5 OVr v (" (nR-((rdel Ceti "` k ' / U JL tc7 c ( oroc<_ Y R®• REAL ESTATE • PROPERTY MANAGEMENT •A. IUUG6DFR DISPLAY 12/19/12 9:55:31 Display Account History Account No 01 20 0580 39021 Billing Date Customer SELLER FINANCING SERV Ph 235-6553 Activity Address 913 LAFAYETTE ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 1/11/13 0 10/11/12 32 53.52- 108.05- 195.30-- 17.33- 375.10- P RT SERV .90- 7/11/12 34 53.77- 106.68- 186.00- 16.50- 363.85- P RT* SERV .90- 4/10/12 36 56.53- 110.64- 186.00- 16.50- 370.57- P SERV .90- 1/10/12 38 59.29- 114.60- 186.00-. 16.50- 377.29- P SERV .90- 10/11/11 55 76.91- 116.58- 186.00- 16.50- 396.89- P SERV .90- + UUG6DFR DISPLAY 12/19/12 9:55:31 Display Account History Account No 01 20 0580 39021 Billing Date Customer SELLER FINANCING SERV Ph 235-6553 Activity Address 913 LAFAYETTE ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 7/11/11 46 65.36- 116.58- 186.00- 16.50- 385.34- P SERV .9D= 4/11/11 39 56.37- 116.58- 186.00-• 16.50- 376.35- P SERV .90- 1/10/11 41 58.94- 120.54- 186.00-' 16.50- 382.88- P SERV .90- 10/08/10 40 54.31- 118.56- 186.00 16.50- 376.27- P SERV .90- 7/08/10 42 56.75- 118.56- 186.00-.16.50- 378.71- P SERV .9O- _ 4/08/10 40 54.31- 100.26- 186.00-• 16.50- 357.97- P SERV .90- + UUG6DFR DISPLAY 12/19/12 10:19:01 Display Account History Account No 01 20 0580 39021 Billing Date Customer SELLER FINANCING SERV Ph 235-6553 Activity Address 913 LAFAYETTE ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 1/08/10 41 55.57- 101.94- 186.00-. 344.41- P SERV .90- 10/08/09 48 58.26- 85.14- 186.00- 330.30- P SERV .90- 7/09/09 49 59.35- 85.14- 186.00-• 331.39- P SERV .90- 4/09/09 31 39.52- 85.14- 186.00- 311.56- P SERV .90- 1/09/09 28 36.21- 80.10- 186.00-• 303.21- P SERV .90- 10/09/08 25 27.41- 75.06- 73.50- 176.87- P SERV .90- + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His cY) 1 0,, /1asua '7f5 i\k Etctif ls200, 506/1 (ecyy Its.4-6 We- Qi.v.d „ /759-Hi20S1i 6.(''r, { - 01.000 ._ May- d-o/y . i to` tAte_ did % exerrnS Tq ci4 U aX . x a- 606 61 )_q l- 4, 5 s cLJVia- uaS 6o . V'. 3/4- 2-96- '2-6g - i7// , Su AArvAi /, 0,6 u . ii-t c4) chive `f(o_s Reh, 3A 506,3 a:14 E, WPT6f-Lo°, 5d7o/ Customer RANTAiMBIENI Address 1759' S=Payments ? Billing Consu Date _ 11/20/06, 28 _ 8/18/06 _ 5/19/06 _ 2/17/06 _ 11/21/05 - 8/19/05 34 26 25 116 148 VS THRUSH DR `Ph 833-5940 Activity F WATERLOO Water Sewer Payment Payment 27.99- 58.53- 39.84- 26.45- 25.68- 95.67- 112.45- 58.53- 60.21- 58.53- 82.05- 82.05- Garbage STORM Total St Cnd Payment Payment Payment 55.50- . 142.02- P RT. 55.50- 55.50- e 55.50- 55.50- / 55.50- 153.87- P 142.16- P 139.71- P 233.22- P 250.00- P • UUG6DFR DISPLAY- ' Display Account History ,Account No 08 90 0288 41281 Billing Date Customer KANTAMNENI SUNITA Ph 833-5940 Activity F Address 1759 THRUSH DR WATERLOO 5=Payments '? Billing Consu Water Sewer Date Payment Payment 5/19/05 24.30- 60.21- 26 2/18/05 39 11/22/04 48 8/20/04 60 5/21/04 25 _ 2/17/04 25 UUG6DFR DISPLAY 28.99- 34.48- 45.97- 20.45- 20.45- 82.05- 58.53- 58.53- 58.53- 58.53- Garbage STORM Payment Payment 55.50- 55.50- 55.50- 55.50- 55.50- Total St Cnd Payment 140.01- P 166.54- P 148.51- P 160.00- P 134.48- P 134.48- P Display Account History Account. No 08 90 0288 41281 Billing Date Customer KANTAMNENI.SUNITA Ph 833-5940 Activity F Address 1759 THRUSH DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment _ 11/20/03 122 - 76.88- 60.21- 55.50- = _ 8/20/03 141 _ 5/21/03 24 _ 2/18/03 26 _ 11/20/02 38 _ 8/21/02 70 44.52- 51.05- UUG6DFR DISPLAY 97.29- 20.82- 21.06- 26.42- 60.21- 59.86- 60.21- 51.05- 52.50- 47.25• - 45.00- / 45.00- 45.00- / Total St Cnd Payment 192.59- P 210.00- P 127.93- P 126.27- P 122.47- P 140.57- P Display Account History Account No 08 90 0288 41281 Billing Date Customer KANTAMNENI. SUNITA - Pb 833-5940 Activity F Address 1759 THRUSH DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment _ 5/21/02 32 29.39- 60.85 45.00- / _ 2/18/02 25 19.00- 51.05- 45.00- p _ 11/20/01 58 45.62- 69.25- 45.00- / _ 8/21/01 73 54.09- 69.25- 45.00- / _ 5/21/01 34 24.11- 63,65- .45.00- t _ 2/19/01 38 33.75- 69.25- . 48.00- Total St Cnd Payment 135.24- P 115:05- P 159.87-•f 168.34-2 132.76- P 151.00- f cIv-v.11 /P..r n19 " sa D Account No 08 90 0288 41281 ispla Billy ingcount Date History Customer KANTAMNENI SUNITA Ph 833-5940 Activity F Address 1759 THRUSH DR WATERLOO S=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 11/20/00 129 74.66- 58.05- 30.00- 162.71- P . _ 8/21/00 6 F3=Exit F14=Mthly Bill 516=Acct Info F17=Bill F18=Bi11/Prot F1900ust F20=Meter F21=Gust His F22=Bi1L His Customer BANLAHNENI SUNITA5E""8335940 Activity P Address 1759 THRUSH DR WATERLOO S=Paymeuta 8-Billing Consu Water Sewer Garbage Date _ 111/07/12 67 P104.13- Payment 87- Payment 8/23/12 84 127.60- 87.00- 55.50- r 8.25- 5/22/12 33 57.20- 85.02- 55.50- r 8.25- 2/21/12 34 58.58- 87.00- 55.50- .,' 8.25- _ 11/22/11 42 64.71- 87.00- 55.50- ' 8.25- _ 8/22/11 57 83.97- - 87.00- 55.50- t 8.25- STORM Payment Total St Payment 150.00- 0 278.35- P 205.97- P 209.33- P 215.46- P 234.72- P UUG6DFR . DISPLAY plaAcct Account No 08 90 0288 41281m sBilling Date History Customer KANTAMNENI SUNITA Ph 833-5940 Activity F Address 1759 THRUSH DR WATBRtOO S=Payments 7 Billing Consu Water Sewer Total St Date Payment Payment Payment _ 5/20/31 34 54.44- 87.00- 55 205.19- P _ 2/21/1/. 34 54.44- 87.00- 55.50- ✓ 8.25- 205.19- P _ 11/19/10 33 50.08- 85.02- 198.85- P _ 8/20/10 36 53.70- 87.00- 204.45- P _ 5/20/10 27 42.82- 61.89- 168.46- P _ 2/18/10 34 51.26- 73.65- 188.66- P Garbage STORM Payment Payment .50- c 8.25- 55.50- . 55.50- / 55.50- . 55.50- UUGbLs'R DISPLAY 8.25- 8.25- 8.25- 8.25- Display Account History Account No 08 90 0288 41281 Billing Date - Customer RAtrTAMNENI SUNITA DR Ph WATERLOO 940 Activity F Address 1759 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St i Date Payment Payment Payment Payment Payment _ 11/18/09 32 44.49- 61.89- 55.50- 151.88- P _ 8/19/09 32 44.49- 61.89- 55.50- ( 161.88- P _ 5/19/09 29 93.64- 12.79- 55.50- ( 161.93- P _ 2/19/09 27 250.00- 250.00- P _ 11/19/08 25 .346.15- 346.15- P _ 8/19/08 13 358.01- 358.01- P UUG6DFR DISPLAY Display Account History Account No 08 90 0288 41281 Billing Date Customer KANTAMNENI SUNITA Ph 833-5940 Activity F Address 1759 THRUSH DR WATERLOO S=Payments _ ? Billing Consu Water Sewer Date Payment Payment _ 5/19/08 - 21 370.00- _ 2/19/08 24 29.72- ' 56.85- _ 11/20/07 23 26.45- 55.17- 8/20/07 27 29.82- 61.89- _ 5/18/07 24 27.65- 56.85- 2/20/07 28 28.94- 66.50- Total St Payment Payment Payment 370.00- P 55.50- i 142.07- P 55.50- t 137.12- P 55.50- 147.21- P 55.50- 1 140.00- P 58.28- ? 153.72- P Garbage 5'l5RY L< ue( ��;RS� e_ -_� c1.01) l vkr i 1,u0A 4'4 S =-> X 33 - 1.1 orb December 12, 2012 To: Finance Committee, City of Waterloo, IA Re: Refund of charges I'm requesting a refund to my Waterloo Water Works account for over -charge for waste removal. We have a private hauler contract w/ Waste Management, and we were charged in early 2012 unnecessarily. I'm requesting a refund in the following amounts: $126 for account # 9-80-0912-049838 (1261 Blackhawk Road) Readings for 11/17/11-2/17/12 $126 for account # 9-80-0915-049838 (1271 Blackhawk Road) Readings for 11/17/11-2/17/12 Our contract is on file in the Clerk's Office for verification. Thank You, Jon & Kelly Bachman Palmer -Leigh Properties 319-961-2578 UUG6DFR DISPLAY Display Account History Account -Nor 09 80 0912 49838 Bi11ing-Date Customer PALMER-LEIGH PROPERTIES Ph 266-7478 Address 1261 BLACK HAWK RD WATERLOO 5=Payments ? Billing Consu Date 11/29/12 68 8/28/12 95 5/29/12 60 2/28/12 76 11/29/11 58 8/26/11 79 Water Payment 105.51- 141.95- 94.47- 116.56- 85.26- 112.22- Sewer Garbage Payment Payment 213.36- 266.82- 197.52- 229.20- 193.56- 235.14- STORM Payment 33.00- 33.00- 33.00- 126.00- . 33.00- 33.00- 33.00- UUG6DFR DISPLAY Account N4. 09 80 0915 49838 1SBilling play cDate ount History Customer PALMER-LEIGH PROPERTIES Ph 266-7478 Address 1271 BLACK HAWK RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment 11/29/12 62 97.23- 201.48- 33.00- _ 8/28/12 52 83.43- 181.68- 33.00- 5/29/12 2/28/12 11/29/11 8/26/11 65 101.37- 207.42- 68 105.51- 213.36- 51 76.27- 179.70- 56 82.69- 189.60- 33.00- 126.00- 0 33.00- 33.00- 33.00- Activity Total Payment 351.87- 441.77- 324.99- 504.76- 311.82- 380.36- Activity F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS St Cnd P P P P P P Total St Cnd Payment 331.71- P 298.11- P 341.79- P 477.87- P 288.97- P 305.29- P F19=Cust City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,911.00 plus est. shipping costs of $ 0.00 to pay for or purchase To pay Annual Membership Dues ISWEP "Iowa Stormwater Education & Outreach Program" City Clerk Use Only Finance Committee Approval Date 1)./[20I This purchase or expenditure is being made because: 2013 Annual Dues Vendor selected for this purchase: ISWEP El Bids or written quotes were taken on this purchase, as follows: NA ❑X Bids or quotes were not taken on this purchase because: This is an Annual Membership Fee Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation El Bonds n Federal/othergrants n Other (specify) Storm Water Fund This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 6,200.00 V 4,925.00 L 1Z/1 Pi/ ti`? ua f rL `e 11.E �,?/ ? !' -% ' - ,`tei .- (Signature ept. Head or Designee) Date (signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authotization (fear 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committerf Approval Date � I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase Rental of portion of maintenance building space at 304 W 5th Street. This purchase or expenditure is being made because: to relocate equipment and maintenance operations for downtown maintenance. Vendor selected for this purchase: JSA Development LLC Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Facilities available for this purpose are limited in the downtown area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds nRoad Use Tax Sewer Sanitation Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 20,000.00 $ 15,000.00 (Signature Dept-. Head r Designee) Date (Signature Finance Dept. Review) Date K \shared goodies\forms\JSA PreAuth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 7,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Additional work to dig up and kill two additional water services in Mullan Ave. This purchase or expenditure is being made because: Water Works' policy is to kill and remove any and all water lines related to the site being demolished Vendor selected for this purchase: Lehman Trucking & Excavating n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Lehman was already under contract and Water Works added two additional lines while Lehman was on site. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer pi Sanitation [X Bonds FederaVother grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411 08 5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 800,000.00 and the current avvilableelaa�e is $ 378,751.81 v Respectf (Signature Dept. Head or Designee) /2-2-° �� �,�-, i ems- f„ % c���-�"t��t /-2 ,61 Date (Signature Finance Dept. Review) Date K:lshared goodies \forms1$7500 Lehman water kill.xls (Mar 2010) Lehman Tracking & Excavating Inc. 1422 Ashland Avenue Waterloo, IA S0703-5611 Bill To City of Waterloo Planning and Zoning Dept. Noel C. Anderson 715 Mulberry Street Waterloo Iowa 50703 Tons I Loads I Hours Invoice. Date Invoice # 10/17/2012 iAta 111 ©, oc• i 9 2U12 yr * 7ERLOO \o 9502 Terms Project Net 30 City of Waterloo, Planning ... Description Rate Amount Project: Sports Plex Demolition Project Change or Extra Work Order # 1 Demolition: 218 W. Mullan (Happy chef) Extra Work to dig up and kill two additional water services in Mullan Avenue Sales Tax 19,985.00 7,500.00 7.00% 19,985.00 7,500A0- 0.00 Total $27,485.00 City Clerk Use Only Finance Committee Approval Date 1111700 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 3,546.41 plus est. shipping costs of $ 0.00 to pay for or purchase Professional services for advice concerning environmental issues relating to further clean up of the Chamberlain site This purchase or expenditure is being made because: Initial request was made to City attorney for legal research of potential deed restrictions on the Chamberlain site. Vendor selected for this purchase: Ahlers & Cooney, Attorneys (1 Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Ahlers & Cooney was recommended for their environmental legal expertise. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer Sanitation �X Bonds n Federal/other grants 1 1 Other (specify) This expenditure is to be coded to the following budget line -item: 408/409 08 6213 2104 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current ay.' able e is (Project Code) $ 240,000.00 /-'5 D(jd $ 894.25 ✓ .3;1 337,7q (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) •.Clark,• Butler, Walsh & Hamann Attorneys at. Law. 315 E. 5th Street • P.O. Box 596 • Waterloo, Iowa 50704 • )319) 234-57.01 FAX (31.9) 232-9579 • www.cbwhlaw.corrl December 10, 2012 Pattie Magee Community Planning & Development 715 .Mulberry St. Waterloo, IA 50703 Re: Invoice for payment Dear Pattie: FT - Wallace W. Butler, Retired Craig O. Clark, 1923-2004 Fred G. Clark, Jr 1922-1984 Emily C. Bar koske Joshua L Christensen Timothy W. Hamann * , JaredR. Knapp Christy R. Liss James E. Walsh, Jr. ** Christopher S. Wendland DEC 1 1 :ma * Also admitted in Minnesota ** Also admitted in Illinois, Minnesota and Wisconsin Enclosed is a letter and invoice I received from an attorney at the Ahlers & Cooney law firm in Des Moines. As Noel knows, she worked with us earlier this year to provide advice concerning environmental issues relating to further clean up of the Chamberlain site. Please work with Noel to route this for payment. Sincerely; CLARK, BUTLER, WALSH & HAMANN By: CSW:amj. enc. CC teiv Chris Wendland AHLERS.COONEY, P.C. 100 COURT AVENUE, SUITE 600 DES MOINES, lowA 50309-2231 FAX: 515-243-2149 WVVW.AHLERSLAW.COM Jane B. McAllister JMcAllistereatilerslaw.com Clark, Butler, Walsh & Hamann c/o Chris Wendland P. O. Box 596 Waterloo, IA 50703 RE: City of Waterloo Dear Chris: December 4, 2012 (20% 4i.00tvx Direct Dial: 515246.0373 Enclosed please find the invoice for work on the Chamberlain site. I billed this lump sum, reducing my actual hourly rate by over 50%. Please submit this to the City for payment. Thank you. Very truly yours, AHLERS & COONEY, P.C. Jfie B. McAllister JBM\cjm Enclosure • 00910112-1\11310-097 WISHARD & BAILY - 1888: GUERNSEY & BAILY - 1893 BAILY & STIPP - 1901: STIPP. PERRY. BANNISTER & STARZINGER - 1914 BANNISTER, CARPENTER. AHLERS & COONEY - 1950. AHLERS„COONEY, DORWEILF_R. ALLBEE. HAYNIE & SMITH - 1974: AHLERS. COONEY. DORWEILER. HAYNIE. SMITH & ALLBEE. P.C. - 1990 AHLERS oCtC NEY, P.C. Attorneys At Law 100 COURT AVENUE, SUITE 600 DES MOINES, IOWA 50309-2231 515-243-7611 FEDERAL ID 42-1323559 9(. CIO CHRIS WENDLAND CLARK, BUTLER, WALSH & HAMANN P.O. BOX 596 WATERLOO, IA 50703 November 30, 2012 Invoice #: 642584 Client #: 11310 Matter #: 97 Billing Attorney: JBM INVOICE SUMMARY RE: FORMER CHAMBERLAIN CONCRETE REMOVAL MATTER For professional services rendered and costs advanced through November 19, 2012: Total Professional Services Total Expenses TOTAL THIS INVOICE $ 3,500.00 $ 46.41 $ 3,546.41 1 City Clerk Use Only Finance Committe Approval Date �1 I2b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,308.00 plus est. shipping costs of $ 0.00 to pay for or purchase twelve Microphone style 2nd imaging scanners. This purchase or expenditure is being made because: needed for scanning drivers license and vehicle registration bar codes for departmental reports and citations. Vendor selected for this purchase: L-Tron Corporation ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: This is proprietary to L-Tron Corporaton and the State of Iowa TRACS system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) T�� hhyi//s expenditure is to be coded to the following budget line -item: 4 -11-1100-2106 Police Info Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re ectfully sub itted � i (Sign re Dept. Head or Designee) $ 76,0 0 Date .(Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date i /_ I p vl City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,004.16 plus est. shipping costs of $ 0.00 to pay for or purchase twenty four hour maintenance and hardware warranty for two police information servers and one SAN This purchase or expenditure is being made because: maintenance agreement with ACES system expires and this is a renewal for warranty and support Vendor selected for this purchase: ACES ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: This is proprietary to ACES for warranty for police system servers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax Sewer ❑ Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sul> fitted' (Project Code) $ 1 2� 0—/1i'✓:/rr,6e--L 7, iat-4,i� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date lhj7013 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,728.00 plus est. shipping costs of $ 0.00 to pay for or purchase Upgrade two pole cameras with new 4G modems. This purchase or expenditure is being made because: needed for wireless communications from the pole cameras to the computers system for monitoring high crime areas. Vendor selected for this purchase: Frontier Technology, LLC ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This is proprietary to Frontier Tecnology, LLC for providing Verizon modem for . the pole camera systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1387 / /6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, rr I Y 0I -81 I-L /3 (SignatOre Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 6'73/l�-'7i $ 5-7I 3 i(-.7' K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date I 1.1 /3/11-3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE $9000 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement of flywheel dampener assembly on Motor Grader 194B05 This purchase or expenditure is being made because: Flywheel dampener gasket blown Vendor selected for this purchase: Murphy Tractor Co ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: OEM Repair Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 90,000.00 V $ 04,435.30- ?(%5;2 1 Respectfully submitted, off. (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\a05 Grader Transmission Gasket - Flywheel Dampener - Jan 13.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 201. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,140.00 plus est. shipping costs of $ 79.91 to pay for or purchase Shipping that was not on original bid for 5 each of 150 watt and 250 watt Cobraheads for street lights. This purchase or expenditure is being made because: Replace defective fixtures. Vendor selected for this purchase: 3E ❑X El Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $1,140.00 Crescent Electric Supply Co. Waterloo, IA $1,487.80 Van Meter Waterloo, IA $1,573.24 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): $1,219.91 Approved on 11/7/12 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 28,000.00 $ -22,735.44 / cl J(e, Respectfully submitted, `-iAL, /'D 7/// ` ; , 1,01/ ; .l r'.! (1'):4- ‘4.4 (Signature Dept. ead or Designee) / ate (Signaature Finance Dept. Review) Date K:\shared goodieslforms\2012-December-Expenditure Pre -Authorization -shipping for 1508.250 watt Cobraheads.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1l7' 7 �? City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,019.18 plus est. shipping costs of $ to pay for or purchase Wire, Handy boxes, etc. This purchase or expenditure is being made because: Upgrade signal cabinets for generators. Vendor selected for this purchase: Crescent Electric Supply Co. QX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $1,019.18 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 23,000.00 ✓ and the current available balance is Respectfully submitted, $ 18,427.96 b.z //IIF�f'� lry19.LJ�(U� v11;.r'/ .(�,Lf_ I'!.r,2.aS�-a9� -1 3(nature Dep Head or Designee) / ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-December-Expenditure Pre -Authorization -Electrical Supplies Generator Project.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date �) I %(? City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,311.53 plus est. shipping costs of $ to pay for or purchase Conduit, straps, sub feed lugs, misc. electrical supplies This purchase or expenditure is being made because: My Waterloo Days - Lazer show and entertainment at Airport Vendor selected for this purchase: 3E QX Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $2,311.53 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund E Road Use Tax ❑ Sewer Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 28,000.00 `/ $ I-8; 57Z:0O (6, 5: (Signature Dei* ead or Designee) / Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-December-Expenditure Pre -Authorization -Electrical Supplies for MWD - Airport.xls (Mar 2010) City Clerk Use Only Finance Committ e Approval Date iJ I7Th • City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 24,186.60 plus ext. shipping cost of $ 801.00 Carts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace damaged garbage carts and new accounts nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa is the company we have been ordering our carts from. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: rSewer: ['Sanitation: nBonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 575/15/5400/1596 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available bal nce is Respectfully submitted, / ry"- ' z (Project Code) $ 80,000.00 " $ 27,931.18 '/ U � / -5/-_2- Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 Quote To: City of Waterloo Keith Keams 3505 Eastem Ave Waterloo IA 50702 Ship To: City of Waterloo Keith Keams 3505 Eastem Ave Waterloo IA 50702 QUOTE Quote # Date Sales Rep. MWDQ1088 12/24112 Mark Davis This Quote good for 30 days Qty We are pleased to propose the following for your consideration Description 144 96 Gallon Olympia Green, Hot Stamp Logo, Serial Number 354 64 Gallon Olympia Green, Hot Stamp Logo, Serial Number 1 Freight Terms Net 30 Customer must verify Serial Number Sequence FOB Waterloo, IA Taxes not included "At Your Disposal" Mark Davis Unit Price $53.65 $46.50 $801.00 Ext. Price $7,725.60 $16,461.00 $801.00 SubTotal Sales Tax Shipping $24,987.60 $0.00 $0.00 Total $24,987.60 City Clerk Use Only Finance Committee Approval Date )1/ I 91-)i `J City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,074.00 Pump repair parts plus ext. shipping cost of $ 400.00 to pay for or purchase This purchase or expenditure is being made because: Pump parts are worn out pumping about 25% of the pumping rate. This pump repair goes to the #2 digester transfer pump nBids or written quotes were taken on this purchase, as follows We received two bids Mc2 Inc. $12688.00 plus freight and Liberty Process Equip. $5074.00 plus freight Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: InGeneral Fund: InRoad Use Tax: nSewer: ❑Sanitation: nBonds: nFederavother grants: jOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is ResP1ectfully submitted, (Project Code) $ 200,000.00 t' $ 29,095.33 V (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Shanley Pump Liberty Process Equipment, Inc. 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Confirm To: RICHARD OLSON Quote R;c.ino.rr� , 18474399217 p.1 Page 1 of 1 Quote Number: 0021758 Quote Date: 12;11/2012 Quote valid through 1 /10/2013 Customer Number: CHWAT Salesperson: MARK SNITOWSKY Ship To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Customer Reference Ship VIA F.O.B. Terms Approximate Delivery 2F090G1CDQ PART ARLINGTON HTS NET 30 DAYS STOCK Item Description Serial Number Unit Qty Price Amount PARTS FOR 2F090G1CDQ 3AAX PUMP: 40 C72F91 L CDQ HARDENED ROTOR EACH 1 2,915.00 2,915.00 21 C32900L CDQ STATOR EACH 1 1,949.00 1,949.00 BH0850L STATOR GASKET EACH 2 11.00 2200 20 PF0771L SLINGER RING EACH 2 10.00 20.00 23 PF0571L LANTERN RING SET EACH 1 124.00 124.00 = CONTAINS 2 HALVES 35 AG0085L RETAINING RING EACH 2 16.00 32.00 PACKAGING FEE $12.00 PER PKG PRICES ARE NET THANK YOU MARK SN ITOWSKY D/‘.0 54-tieW 7262K.5• �=�ir o 7 12.00 Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. Effective March 1, 2012 our lrackingrhandtlng charge vdll be $12 per package. Visit our website at hitpJtwww.libenyprocess.com Total: ei TrS T Engineered Products For the Manufacturing & Processing Industries 5,074.00 h! S,47N o`) 12.!10/2012 04:13 4023339663 D/df5i-f2 $Lea& £ MC2 INC PAGE 01/01 J6I..9•-cSr2rR Mce, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 FAX MEMO DATE: 92 -) c. - lZ ATTN.' -W-14b(LO (-D S Gr1 COMPANY: at") or 11106lLi1 • FAX#: Z) 9,- 211 - 45 23 SUBJECT: FROM: Roger D. Gellhaus • Total Number ofPages: f _ MESSAGE: RCi4ZiW ' -�o rz t ,,,� D(UC bUszgo 5 a 1. ravrotz. — C1 z Fl 1 - 8.04 4'°9 * 2i`3 .moo cooc z. STZIZ,iz. — C 32/c) Q - # 411 1.4'`" - 3. Ca5i4Czr $HO85 C� . 122•°" C H K z = e.44`r' 4. St-tnGa z • PF 0/ 7 1 +- I VL.- nekj ›-1. - i2Ck La'r. I24n6. PF DS -71 4 .Si /93c.0 ac z = 104' A 045-03,10 - ,66 Dci&S _ Ir t el crock /o?yerY �, F-cu-. r CST).mn 'MO e t" 20C) '.- ,7 2 ®,- /2,4e 2 VilE I st `r2 or /piern0flcc. uI�:S. WA5 I�om �y�yLCx) .i)2 T Rump e.)/ A 4-4%DEdGI) r ' 4RA g-k1&l) 126 Tf, IS �2 2T M O , 124.0819 L J& co/ A CD57 . 6f t 91 13 °C� c41.1 . tarn) I rzs W5� T75 7 Sti L�� w e. 61.16Leff - u-- riii sTU.t21 J . _ 1 Atx.E a C-1) Op Abr& ve rz }'imp tzi — 460Lu E-Mail Address: info@mc2h2o.com City Clerk Use Only Finance Committee Approval Date�1 I i J City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,188.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Filter belts This purchase or expenditure is being made because: To replace the set of belts that are worn out nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Industrial Fabrics Co. is the rep for replacement belts for the Komline/ Sanderson filter fee S s e Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 35 ✓ $ 297095733- C.L / (Signature Dep LOA41a /—Z 13 Head Or Designee) `r /-.2, -'/.3 Date (Signature Finance Dept. Review) Date CLEAR EDGE - Filtration Durole) Oewarariny Bolts QUOTATION SQ_011856 To: Brian Rath Waterloo WWTP 3505 Easton Avenue WATERLOO, IA 50702 Dear Brian: Fax: 319-291-4523 Phone: 319-291-4553 Date: 12/26/2012 Thank you for your inquiry and the opportunity to quote the following product(s): ITEM P/N SEAM/EDGE SIZE QTY UNIT $ TOTAL 6093 82" x 49'5" 2.32/41/HS 2.083x15.062 1 $1,560.000 $1,560.00 6093 82" x 51'7" 2.32/41/HS 2.083x15.723 1 $1,628.000 $1,628.00 Subtotal Tax Total $3,188.00 Lead Time: 2-3 weeks to ship from receipt of order Delivery lead time is based on receipt of immediate order. Freight: F.O.B. Shipping Point; Freight Pre -Paid & Billed Terms: Net 30 days This quotation, in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions. We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, Shelley Hollermann IFC Customer Account Representative 800-328-3036 Ext: 523 shollermann@ifcfabrics.com cc: Rick Lindau Regional Sales Manager Cell: 1-219-306-7339 rlindau(&,clear-edge.com 7160 Northland Circle I r Minneapolis, MN 55428 Phone:763-535-3220 Fax763-535-6040 www.ifcfabrics.com PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Cedar River Docks Eric Thorson $ 34,642.05 1. How will this project be funded? A. Federal Grant Yes ( 1 No Grant Name CFDA # B. State Grant Yes I I No Grant Name C. City Match Source of Funding D. Other Entities Yes ( X J No Name WDC/Black Hawk Gaming Funds % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 100.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The purchase and installation of EZ Docks on the Northside of the Cedar River just upstream of the Park Avenue Bridge. Done None El El Yes No El El ❑ ❑ ❑ ❑ El El El El El El ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date I �.7121'« Project Name (from page one) Cedar River Docks Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7610 REVENUES: 3000 Cash on Hand Fund: (Each column should only include amounts by fund) Fund: Fund: Fund: 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 34,642.05 3750 Sale of Bonds EXPENDITURES: Total 34,642.05 TOTALS $ 34,642.05 $ $ $ $ 34,642.05 2103 Engineering & Consulting $ 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc ,7 3 Re 01115,le,'� WV:34,642.05 34,642.05 TOTALS $ 34,642.05 $ $ $ $ 34,642.05 (fi 11,44-n v /2V/O/tZ (Signature Dept. Head) Date (Signature Finance Dept. Review) , 2 3/ v/ Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Sherwood Park Rec Area & Hartman Reserve Nature Center REAP Grant Project Manager Shane Graham Project Budget Total $ 193,400.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name Dept of Natural Resources REAP Grant C. City Match Source of Funding D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number 12-R4-XQ % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This grant assists the City in the acquisition and development of land for the enhancement and protection of open space areas. This project includes the acquisition of eight parcels and two structures. Once acquired, improvements include the reclamation of a 1.43 acre rubble site and installation of gates for park management purposes. The area located west of Hwy. 218 will eventually become part of BHC's Hartman Reserve Nature Center. The portion to the east of Hwy 218 will be part of the City's Sherwood Park Recreation Area. Done None ❑X ❑ Yes No n CI 0 ❑ ❑X ❑ ❑X ❑ E1 Page 2 must be attached and signed. K:\shared goodies\forms\DNR - REAP Grant.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 1 I- 120(3 Project Name (from page one) Sherwood Park Rec Area & Hartman Reserve Nature Center REAP Grant Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6110 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 193,400.00 193,400.00 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 3750 Sale of Bonds TOTALS $ 193,400.00 $ $ $ $ 193,400.00 EXPENDITURES: 1319 Other Prof 10,000.00 $ 10,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 85,400.00 85,400.00 2144 Land Improvements 80,000.00 80,000.00 2146 Demolitions 18,000.00 18,000.00 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 193,400.00 $ $ $ $ 193,400.00 ( gnature Dept. Head) ((ate `Signature Finance Dept. Review) Date K:\shared goodies\forms\DNR - REAP Grant.xls\Page 2 (Constr Proj) (Mar 2010)