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Home My WebLink About12/17/20121. 2. 3. FINANCE COMMITTEE December 17, 2012 5:00 p.m. Council Chambers Roll CaII: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 10, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Nancy Gulick, Community Development Coordinator NCDA 2013 Winter Legislative and Policy Meeting Washington, D.C. January 29- February 1, 2013 $2,515.00 Officer Savage Street Crimes Seminar Des Moines, Iowa April 15- 17, 2013 $405.00 Sergeant Greenlee Beyond the Cones Risk and Responsibilities of the Roadway Edina, Minnesota March 5- 6, 2013 $407.00 4. Approval of request of Connie Broell, President of the Pheasant Meadows Condo Association for Pam Dowie located at 3648 Pheasant Lane requesting garbage reimbursement in the amount of $63.00 because the property did not utilize city services because they contract with a private hauler —Submitted by Suzy Schares, City Clerk. 5. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Airport $1,393.15 Portable snowblower for use on Airport sidewalks, areas close to buildings and small areas of several parking lots Airport $8,157.00 Airport general liability insurance for CY 2013 Building/Maintenance $22,054.00 Boiler replacement Building/Maintenance $4,800.00 Exterior perimeter lighting at Five Sullivan Brothers Convention Center Building/Maintenance $14,136.00 Updating of security video system at Five Sullivan Brothers Convention Center Leisure Services $2,100.00 Renewal of annual subscription to Tree Keeper 7.7 Leisure Services $6,510.00 Television advertising for the Riverloop Public Market Leisure Services $6,250.00 Blizzard power plow Police $2,947.85 Replace aging chain link gate at the police training center Police $5,042.00 Cellebrite universal forensic extraction device for removal of data from mobile devices BUDGET LINE ITEMS TO BE AMENDED #. Authorization to increase Line Item 3000 (Cash) and Line Item 2152 (Building Improvements) in the amount of $3,000.00 Submitted by Pat Treloar, Chief of Fire Services. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE December 10, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved, Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 3, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed JB Bolger, Golf Manager Iowa Turfgrass Conference and Des Moines, Iowa January 29-31, 2013 $155.00 Mark Suchy, GMIII Iowa Turfgrass Conference and Des Moines, Iowa January 29-31, 2012 $195.00 Tom Klein, GMIII Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 29-31, 2012 $50.00 Jeff Siebel, Property Safety Inspector Fire Inspector 1 Class Urbandale, Iowa November 11-16, 2012 $600.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request for bid for a survey of a portion of land east of 2123 Commercial Street —Submitted by Tim Andera, Associate Planner, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that disposal of Fire Department Vehicles —Submitted by Pat Treloar, Chief of Fire Services, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request of Amanda Lawrence located at 1150 Lincoln Street requesting garbage reimbursement in the amount of $435.00 because the property utilized a medium size can but was charged for a large size can —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request of Tim Kohler located at 1812 Locke Avenue requesting a garbage reimbursement in the amount of $171.00 because the property utilized a small size can but was charged for a medium size can —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Finance Committee December 10, 2012 Page 2 Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $6,092.00 Annual contract renewal with Jaytech Inc. to provide inspection & chemicals for cooling towers at City Hall & Young Arena Building/Maintenance $4,985.00 Purchase of Marathon 2000 Carpet Extractor at Five Sullivan Brothers Convention Center Central Garage $15,995.00 Remove and replace existing underground flex piping to dispenser #7 at the City Fuel Distribution Site Central Garage $1,148.00 Factory install of LED compatible light housings Central Garage $1,676.92 Transmission replacement for police car 901 City Clerk $6,227.00 Renewal of medical director mal-practice liability insurance Clerk/Finance $2,464.00 2-part parking tickets with carbon sheet and envelope (20,000) Clerk/Finance $2,700.00 + $100.00 Waterloo and Cedar Falls city directories for city departments Community Development $1,700.00 Archeology services to monitor excavation in the 900 block of Lafayette for new construction housing Fire $9,000.00 Turnout gear Leisure Services $8,037.00 300 gallon towable sprayer to be used on the golf courses Police $3,767.00 Renewal of yearly maintenance agreement with ACES for hardware and software support of the FortiGate Street $4,140.00 Roto Grips and Spinner lighting for snow trucks Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Family Self Sufficiency Grant in the amount of $17,500.00—Submitted by Ethel Washington, Housing Director, be approved, Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 10, 2012, pp. 1-29, in the amount of $1,477,846.79, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:08 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYGi.3BUD6ETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance STAFF ONLY :qr{ 3;( 5y5 `' 70'7' d. c/ L' (r, ) / c' /ri `/12" Co -De . rtment NAME(S) AND POSITION(S): Nancy Gulick, Community Development Coordinator DATE: 12-6-2012 NAME OF CLASS / MEETING: NCDA 2013 Winter Legislative and Policy Meeting DESTINATION: Washington D.C. DEPARTURE POINT Waterloo IF NOT WATERLOO: DEPARTURE DATE: 1-29-2013 RETURN DATE: 2-1-2013 DATE(S) OF MEETING: 1-30 to 2-1-2013 PURPOSE OF TRAVEL/TRAINING: Attend 2013 Winter Legislative and Policy Meeting. Visit Senators Grass/ey and Harkin and Congressman Braley. Participate as a committee member on the Technology Program and Policy subcommittee meeting. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: 224-32-5850-1346 BUDGET LINE ITEM: BG21A ADMN 850 LODGING 100 TAXI X GRANT REIMBURSABLE 275 (5 nrT1s) MEALS 50 PARKING YES NO 6:'etC r £ (rs?r7Z3) 400 REGISTRATION 800 AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL 40 MISC/TOLLS YES NO TOTAL FOR ALL: $ 2,515 TOTAL: $ 2,515 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY A • ' B: ' EFI L TO THE CITY OF WAIERk= I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD —' MAYOR 12-6-2012 DATE P\NANCY-G\travel\Travel Request Form Washington DC for Jan 2013.doc DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 010-11-1100-1346 23,E �7 DATE 72 w /1-/„Z-/2- Original - Clerk/Finance ' Copy - Department NAME(S) AND POSITION(S): Officer Ed Savage DATE: December 11,2013 NAME OF CLASS / MEETING: Street Crimes Seminar DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 15,2013 Return Date: April 17,2013 DATE(S) OF MEETING: April 15-17,2013 PURPOSE OF TRAVEL: Lt. Frana is requesting authorization to send Officer Ed Savage to the Street Crimes seminar at the Des Moines Police Department on April 15-17,2013. Officer Savage is a member of the Violent Crime Apprehension Team. This 3-day course presents skill sets designed to enhance the proficiency of Officer who deal with street crimes associated with gang activities. The topics include but are not limited to gathering of intelligence, interviewing, gang and drug investigations, deadly force encounters, and search and seizure. The cost of registration is normally $349.00, but Officer Savage won a free registration at another seminar. The only cost would be lodging, meals , and fuel. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 250.00 LODGING TAXI $105.00 MEALS PARKING Free REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 405.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 405.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1100-1346 -/0 7 �- ' /2-7) 0- Copy - Department NAME(S) AND POSITION(S): Sgt. Robert Greenlee DATE: December 10,2012 NAME OF CLASS / MEETING: "Beyond the Cones" Risk and Responsibilities of the Roadway DESTINATION: Edina, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 5,2013 Return Date: March 6,2013 DATE(S) OF MEETING: March 6,2013 PURPOSE OF TRAVEL: Lt Cirksena is requesting authorization to send Sergeant Robert Greenlee to the Beyond the Cones Driving Instructor seminar at the South Metro Training Center in Edina, MN. on March 6th, 2013. Sgt. Greenlee is a WPD Driving Instructor. This 8-hour course presents solutions on how to reduce, deaths, injuries, and property damage that are incurred in Officer involved motor vehicle crashes. The cost of registration is $139.00 and would require lodging the night before the class and food. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $68.00 MEALS $139.00 REGISTRATION $75.00 MILEAGE/FUEL TOTAL FOR ALL: $ 407.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 407.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO r.. I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR \'-- - 2v� DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 17, 2012 Prepared: December 11, 2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refund Request Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Request of Connie Broell, President of the Pheasant Meadows Condo Association for Pam Dowie located at 3648 Pheasant Lane requesting garbage reimbursement in the amount of $63.00 because the property did not utilize city services because they contract with a private hauler. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. p,(,6 fre7A-(e•-ell A&tdeed Ae-e, zo.�.e, sex) 4¶T0IR$ UUG6DFR DISPLAY 12/06/12 10 Account No 08 15 1458 Customer DOWIE PAM Address 3648 5=Payments ? Billing Consu Date e 11/20/12 • 8/23/12 O 5/22/12 O 2/21/12 O 11/22/11 • 8/22/11 5 2 4 5 5 6 PHEASANT Display Account History 30347 Billing Date O Ph 610-3499 Activity LN WATERLOO Water Sewer Payment Payment 24.08- 31.37- 102.82- 94.86- 23.41- Garbage STORM Payment Payment 37.50- 31.50- Total St Cnd Payment 0 8.25- 101.33- P 31.72- 32.99- 8.66- 104.74- P L 102.82- P 39.38- 8.66- 142.90- P RT 39.38- 8.66- 71.45- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS ¶T0Od City Clerk Use Only finance Committee Approval Date (�--,+ ( .) ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,393.15 plus est. shipping costs of $ to pay for or purchase portable snowblower for use on Airport sidewalks, areas close to buildings and small areas of several parking lots. This purchase or expenditure is being made because: Currently there isn't any snow removal equipment available other than a shovel to remove snow from sidewalks, parking lots, and other areas vehicles cannot access. Vendor selected for this purchase: Waterloo Implement ❑X Bids or written quotes were taken on this purchase, as follows: Waterloo Implement $1,393.15 Waverly Implement $1,449.00 Outdoor And More - unresponsive on comparable unit ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation El Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 133,300.00 ✓ $ 67,310.77 �ature Dept. /2/l/ /Z "'J,y . /;!: / �i�L 91ii2 /a� ;fir) ad .d esignee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Snowblower (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,157.0b phis est. shipping costs of $ to pay for or puchase Airport general liability insurance for CY 2013. This purchase or expenditure is being made because: Liability insurance is necessary for risk management of airport operations. ❑x Bids or written quotes were taken on this purchase, as follows: The City has bid Insurance and PDCM is currently the City's insurance agent. PDCM has bid our insurance through several aviation insurance companies. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X 11 General Fund Bonds Road Use Tax ❑ Sewer u Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1361 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 20,000.00 $ 20,000.00 / nature Dept..I i r Designee) ate (Signbture Finance Dept. Review) Date users\shared goodies \forms\PDCM-13.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Commi Approval Date '7 i {' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 22,054.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Boiler replacement - Waterloo Center for the Arts Vendor selected for this purchase: WBC Mechanical Li Bids or written quotes were taken on this purchase, as follows: WBC Mechanical - $ 22,054.00 Plumb Tech Inc. - $ 23,867.00 Young Plumbing & Heating - $ 27,100.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectrully su (Signature Dept. Head or Designee) (Project Code) $ M 0i 10 $ 7,C6'd 11-kasu,, ('('t. /t.).CL¢: Z /-2"26/;2- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,800.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date I9J71 -6t This purchase or expenditure is being made because: Exterior perimeter lighting - 5 Sullivan Brothers Convention Center - Mid American Energy will be rebating $3,450.00 Vendor selected for this purchase: Van Meter Inc. QX Bids or written quotes were taken on this purchase, as follows: Van Meter was low bidder - $188.75 per fixture n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund n Road Use Tax � Sewer Sanitation Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s mitted, (Signature Dept. Head or Designee) (Project Code) -(o -4` (i i,[,c,e%h°� ; . l2- 0) -0-- Date (Signature Finance Dept. Review) Date K:lshared goodieslforms.Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Oil ( ( 9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 14,136.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 5'c'nr Updating of video system at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Hawkeye Alarm & Signal ❑ Bids or written quotes were taken on this purchase, as follows: �X Bids or quotes were not taken on this purchase because: No bids taken due to upgrading of proprietory system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer 0 Sanitation Bonds n FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sujitted, / / (Project Code) $ /;45, i'L)c 1, �(-1)- , < /1 'S+ rlafure Dep Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth 5Bros Hawkeye Alarm Video Upgrade.xls (Mar 2010) CilfClerk Use Only Finance Committee Approval Date 1 1(1 PC r� ( 7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,100.00 plus est. shipping costs of $ to pay for or purchase Renewal of annual subscription to Tree Keeper 7.7 This purchase or expenditure is being made because: Tree Keeper 7.7 software is used by Leisure Services personnel to efficiently manage Waterloo's tree inventory. Data and software avalable at any Internet accessable site. Vendor selected for this purchase: Davey Resource Group X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Davey Resource Group was chosen in 2010 to manage Waterloo's tree inventory with Tree Keeper 7.7 software after evaluating all vendors and bids. This payment is an annual renewal of that subscription. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 13,642.00 `f and the current available balance is $ 8,332.74 Vi Respectfully submitted C.l.l, du F;iti (/)/4 t1,`2 / 101' 1,9- ZSignature Depf. )1 or Designee) Date ( ign`ature Finance Dept. Review) Date K:\shared goodies \forms\Davey Tree Preapproval.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 13-((-7 t i, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,510.00 plus est. shipping costs of $ to pay for or purchase television advertising for the Riverloop Public Market. This purchase or expenditure is being made because: to market the Public Market. Vendor selected for this purchase: KWWL TV nBids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: KWWL is the local television station. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4105-1351 37RST.RPMM (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 55,000.00v- and the current available balance is Restfully submitted -(Signature Dept. or Designee) Diate (Signature Finance Dept. Review) Date K:\shared goodies \forms\RPMM tv advertising..xls (Mar 2010) i7f12/2012 07:37 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee( Approval Date 12. (7 I1.7)( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,250.00 plus est. shipping costs of $ to pay for or purchase Blizzard Power Plow, mod& 8611-SS Being purchased with funds from DuPont compensation. Budget amendment will be sumitted This purchase or expenditure is being made because: to assist with snow removal operations. Vendor selected for this purchase: Cedar Valley Hitch and Plow u n Bids or written quotes were taken on this purchase, as follows: Cedar Valley, Hitch and Plow, Cedar Falls $6,250.00 Greg's Lawn & Landscaping, Cedar Rapids $6,202.00 would have to tow to Cedar Rapids. We will be purchasing.from local vender. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure it to be coded to the following budget line -item: 010-37-4100-.11(1 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 6,250.00 w7 $ 6,250.00 Lf• n• / I'll r 41.r (t !- 1. .l '%L,-t /) /) /Y or Designee) Date (Signature Finance Dept. Review) Date K:\steered goodies \forms\ Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee i 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,947.85 plus est. shipping costs of $ 0.00 to pay for or purchase replace aging chain link gate at the police training center This purchase or expenditure is being made because: the current gate is in need of replacement to continue the security of the training facility Vendor selected for this purchase: Miller Fence & Flag Co., Inc. ❑x Bids or written quotes were taken on this purchase, as follows: Miller Fence & Flag Co., Inc. $2947.85 D & N Fence Company, Inc. $4800.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El El Road Use Tax ri Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is $ (Project Code) Respectfully submitted, r (Signature Dept. Head or Designee) Date (Sib nature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,042.00 plus est. shipping costs of $ 0.00 to pay for or purchase Cellebrite universal forensic extraction device for removal of data from mobile devices. Half of the cost is being paid by BH County Attorney. Total cost $10,084.00 This purchase or expenditure is being made because: needed for processing data evidence and remove of information from mobile electronic devices seized during criminal investigations. Half of cost paid by BH County Attorney. City Clerk Use Only Finance Committee n Approval Date (? Vendor selected for this purchase: Celebrite USA, Inc. Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: This is proprietary to Cellebrite USA, Inc. that specializes in this type of forensic device. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds l i Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ Respectfully submitted, L—\ L-12 r� /u�LL %�c ;��- /3-/_)- ,.ia- (Signattl a Dept. Head or Designee) Date (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES / NO If so, dale approved: 1 t 1 1 sn V l City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 290 12 1415 3000 Cash 3,000.00 290 12 1415 2152 BUILDING 12GRTPAD8 3,000.00 12GRTPAD8 IMPROVEMENTS TOTAL $3,000.00 This amendment is being requested because: Money needs to be put into the budget for this fiscal year for the expenses incurred on the Training Pad. TOTAL $3,000.00 Prior Committee Actions (Dates): 1- (Si : nature Dept. Head or Designee) J�-7-6?ota y 1� i,w:��. L,,rJitt, 4).7.)-,1Y Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Line Item transfersCashto Bum Pad.xls (Apr 2003)