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Home My WebLink About12/10/20121. 2. 3. 4. FINANCE COMMITTEE December 10, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 3, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed JB Bolger, Golf Manager Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 29-31, 2013 $155.00 Mark Suchy, GMIII Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 29-31, 2012 $195.00 Tom Klein, GMIII Iowa Turfgrass Conference and Tradeshow Des Moines, Iowa January 29-31, 2012 $50.00 Jeff Siebel, Property Safety Inspector Fire Inspector 1 Class Urbandale, Iowa November 11-16, 2012 $600.00 5. Approval of request for bid for a survey of a portion of land east of 2123 Commercial Street —Submitted by Tim Andera, Associate Planner. 6. Approval to disposal of Fire Department Vehicles —Submitted by Pat Treloar, Chief of Fire Services. 7. Approval of request of Amanda Lawrence located at 1150 Lincoln Street requesting garbage reimbursement in the amount of $435.00 because the property utilized a medium size can but was charged for a Large size can —Submitted by Suzy Schares, City Clerk. 8. Approval of request of Tim Kohler located at 1812 Locke Avenue requesting a garbage reimbursement in the amount of $171.00 because the property utilized a small size can but was charged for a medium size can —Submitted by Suzy Schares, City Clerk. 9. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Building/Maintenance $6,092.00 Annual contract renewal with Jaytech Inc. to provide inspection & chemicals for cooling towers at City Hall & Young Arena Building/Maintenance $4,985.00 Purchase of Marathon 2000 Carpet Extractor at Five Sullivan Brothers Convention Center Central Garage $15,995.00 Remove and replace existing underground flex piping to dispenser #7 at the City Fuel Distribution Site Central Garage $1,148.00 Factory install of LED compatible light housings Central Garage $1,676.92 Transmission replacement for police car 901 City Clerk $6,227.00 Renewal of medical director mal-practice liability insurance Clerk/Finance $2,464.00 2-part parking tickets with carbon sheet and envelope (20,000) Clerk/Finance $2,700.00 + $100.00 Waterloo and Cedar Falls city directories for city departments Community Development $1,700.00 Archeology services to monitor excavation in the 900 block of Lafayette for new construction housing Fire $9,000.00 Turnout gear Leisure Services $8,037.00 300 gallon towable sprayer to be used on the golf courses Police $3,767.00 Renewal of yearly maintenance agreement with ACES for hardware and software support of the FortiGate Street $4,140.00 Roto Grips and Spinner lighting for snow trucks BUDGET LINE ITEMS TO BE AMENDED 10. Approve the project budget for the Family Self Sufficiency Grant in the amount of $17,500.00—Submitted by Ethel Washington, Housing Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE December 3, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of November 19, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Abraham Funchess, Human Rights Executive Director White Privilege Conference 14 Seattle, Washington April 9- 14, 2013 $2,050.00 Sergeant Farmer Dual Purpose Police Dog Trainer's Course Denver, Indiana January 6- March 9, 2013 $16,835.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Leisure Services $3,675.00 Bill board prints and space for advertising the Riverloop Public Market Leisure Services $3,920.00 + $300.00 Traffic control arrow boards Leisure Services $4,000.00 Basketball jerseys for 2°d-6`h grade basketball programs Leisure Services $1,944.00 Tractor mounted fertilizer spreader Leisure Services $7,277.00 JoDalePerry cab for John Deere pro gator Leisure Services $2,100.00 Class III high visibility parkas Street $15,352.00 Mid -Mount wings for two single axle snow plow trucks Traffic Operations $31,100.00 Yellow and white traffic paint and reflectorized beads Traffic Operations $1,100.00 + $200.00 Street name, stop ahead and miscellaneous signs Traffic Operations $13,256.00 + $200.00 NEMA TS 2 cabinet with plug -ins and mini hub Traffic Operations $13,265.00 + $200.00 NEMA TS 2 cabinet with plug -ins and mini hub Traffic Operations $22,955.00 + $200.00 Six camera system — Washington Street and 11`h Street Waste Management Services $2,895.90 + $100.00 Computer epu Waste Management Services $3,188.00 Filter press belts Finance Committee December 3, 2012 Page 2 Waste Management Services $1,382.00 + $100.00 Pressure gauge Waste Management Services $13,702.00 + $800.00 Gas fired make-up air unit Waste Management Services $11,657.00 Bar screen heater installation Waste Management Services $1,500.00 Desktop basic use license Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3871 (Damage Claims) and Line Item 2117 (Motor Vehicles) in the amount of $14,345.00—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for FY 2013 Riverview Rec Area Trail Extension in the amount of $200,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 3, 2012, pp. 1-35, in the amount of $3,550,293.56, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Gjr 7 / 2 6; /3 � ' FY �,:13 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance �:•/ /)- i" -1 Copy - Department NAME(S) AND POSITION(S): JB Bolger, Golf Manager DATE: 12/04/12 NAME OF CLASS 1 MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Des Moines IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 29, 2013 RETURN DATE: January 29, 2013 DATE(S) OF MEETING: January 29 — 31, 2013 PURPOSE OF TRAVELITRAINING: To keep up on new equipment and products. - WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 155.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 155.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 155.00 X REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE _ CITY OE .WATERLOO DEPARTMENT AEAD f 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 66. 1'/1.2L' % z 9L' FY r00 BUDGETED EXPENDED YTD THIS REQUEST /5 LEFT AFTER THIS REQUEST DATE /1- ' -Z i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Mark Suchy, GMIII DATE: 11/28/11 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Des Moines IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 29, 2013 RETURN DATE: January 31, 2013 DATE(S) OF MEETING: January 29 — 31, 2013 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 195.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 195.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DATE K:\Shared Goodies\Foiuis\Travel Request Form January 2010 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Tom Klein, GMIII NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DEPARTURE DATE: January 30, 2013 DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED 7 '7/ ' FYavV3 BUDGETED /yZ 1G' EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance r .a 4,2 /3- Copy - Department 11/28/11 DESTINATION: Des Moines IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: January 31, 2013 DATE(S) OF MEETING: January 29 — 31, 2013 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 150.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 150.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ REQUIRED CERTIFICATION )50.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 'DEPARTMENT HEAD L/ /i1T /), DATE � I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 �fi1Y1� r kf k c� VEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (,,/"! '{,.? 5/G) /G FY.;6t.7 BUDGETED EXPENDED YTD -3-1 THIS REQUEST LEFT AFTER THIS REQUEST �'S `),-/5 DATE Original -Clerk/Finance , /- 7 4 /; Co.y - Department NAME(S) AND POSITION(S): Jeff Siebel — Property Safety Inspector DATE: 8/16/12 NAME OF CLASS / MEETING: Fire Inspector 1 Class DESTINATION DEPARTURE POINT IF NOT WATERLOO: Urbandale, Iowa DEPARTURE DATE: November 11, 2012 RETURN DATE: November 16, 2012 DATE(S) OF MEETING: November 12-16, 2012 PURPOSE OF TRAVEL/TRAINING Required Certification l` t•16,r�c�) T, I:JC: c f)c. ifz7Zi Nlll,'7 vr r;iS. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 325.00 LODGING TAXI 225.00 MEALS PARKING 50.00 REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 600.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 600.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY QF WATERLOO / l I APPROVE THIS TRAVEL REQUEST (DEPARTMENT HEAD MAYOR /) U' DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & De,clor ne, r Director December 3, 2012 RE: Request for bid for a survey of a portion of land east of 2123 Commercial Street Dear Survey firm, COUNCIL The City of Waterloo is requesting bids to survey a portion of City owned property to the east MEMBERS of 2123 Commercial Street and west of the City's asphalt plant at the dead end of Commercial Street (see enclosed map). The property in question is going to be redeveloped by a local DAVID business in that area that has plans to construct a new building upon the site. JONES Ward l Therefore, we are requesting that your firm submit a bid for the survey of the property in CAROLYN question by Monday, December 10, 2012, no later than 5 p.m. The received bids will then be COLE forwarded to the Waterloo Finance Committee, which is scheduled to take place on Monday, Ward2 December 17, 2012. If the Finance Committee selects your firm's bid, your firm will be notified to proceed with the survey. The survey shall be due by Friday, January 18, 2013 HAROLD GETTY Ward Please place your bid in an envelope and mark it: QUENTIN " DO NOT OPEN HART SURVEY BID Ward 4 Property east of 2123 Commercial Street" RON WELPER and return the bid to the Planning, Programming and Zoning Department. Our address is listed Wards above. BOB GREENWOOD If you have any questions or need any further information or documentation regarding this At -Large STEVE SCHMITT At -Large matter, please contact our office. Thank you for in advance for your cooperation and time. Best retards, Tim Andera, Associate Planner Enc: Cc: Noel Anderson, Community Planning & Development Director Aric Schroeder, City Planner V1chelle Weidner, Finance CITY WEBSITE: ww‘v.ci.waterioo_ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 10, 2012 Prepared: December 3, 2012 Dept. Head Signatur # of Attachments: SUBJECT: Disposal of Fire Department Vehicles Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve Summary Statement: WFR has a number of vehicles that are no longer needed for our operation. We are seeking permission to sell vehicles to the highest bidder. Some of the vehicles will be sold as salvage as they are not in operating condition, and we have removed all material of any value to the city. Expenditure Required Source of Funds Policy Issue Alternative Background Information: The following vehicles are slated for disposal: 2005 Ford E350 Ambulance Vin#1fdwe35p65ha81075 1980 American LaFrance Fire Truck Vin#ce6705 1986 105' Pierce Arrow Aerial Platform Vin#1p9ca01j4a040799 1985 International Rescue Truck Vin#1htldtv16fha52612 1998 Freightliner Ambulance Vin#1fv3gjbc3wh942175 MARIA ARMSTRONG From: PAT TRELOAR Sent: Monday, December 03, 2012 10:31 AM To: MICHELLE WEIDNER Cc: MARIA ARMSTRONG; Daniel Trelka Subject: Disposal of WFR Vehicles Michelle, Find attached a finance committee communication regarding the disposal of WFR vehicles. I have listed the vehicles and can explain the various conditions of each if the committee were to ask.. Any questions or problems just let me know. Thanks Pat Pat Treloar Chief of Fire Services Waterloo Fire Rescue 425 East Third Street Waterloo, IA 50703 Office:(319) 291-4459 Cell: (319) 610-2425 Email: pat treloar(agwaterloo-ia. org 12/5/2012 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 12/10/2012 Prepared: 12/06/2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: 1. Request of Amanda Lawrence located at 1150 Lincoln Street is requesting garbage reimbursement in the amount of $435.00 because the property utilized a medium size can but was charged for a large size can. 2. Request of Tim Kohler located at 1812 Locke Avenue is requesting a garbage reimbursement in the amount of $171.00 because the property utilized a small size can but was charged for a medium size can. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. City Clerk & Finance Office 715 Mulberry ST Waterloo, IA 50703 319-291-4323 Amanda Lawrence Po Box 344 Waterloo, IA 50704 319-404-6475 To whom it may concern: On November 14th at approximately 10:30 am, I made a phone call to the Waterloo Water Works building. I was told that I had been paying for a large garbage can since I took possession of my house on 1150 Lincoln St. in Waterloo in 2005. Around the time that I purchased the home !added the blue recycling bin to my service and downgraded to a medium sized garbage can at that time. I called and verified with Laura at Waste management (291-4553) and she was able to verify with me that 1 have over paid for my garbage can for 25 billing cycles. That amount is $375.00. She immediately called the Waterloo Water Works department and was able to get me a $15.00 credit off of my current bill. 1 am requesting that $375.00 be refunded to me for the multiple years that! have over paid on this garbage can. nk you, manda Lawrenc 319-404-6475 Po 6-oX- 314t 1.01, (cro , Z r1 -70t-f „fen4A- 1Z/V9/1Z 14.41.41 via Lill C + U Y Y ri ri r'I r1 N N 0 >> ro (0 IO IO f0 ,-1 r-I •ti .ti E.a N r ,. H ti HI O .> Y 0 ,- 0 I I I I I I Q Q M 0 N• N N N N N HI O O Eao CO o0 W W o) 0O 'P8Mro N 0. m,] c a T N0) 0 NQ 0Y0 0 0 0 0 0 O Q Y 3 00 C In I0J If) 10) l0 10 Y 3 0 0a) . 0 x U.0 m 0 O 10) Pa 4 C70. Y oa. 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My fhohse jsfioi 3/9 - 9- 7' 78) UJG6DFR DISPLAY 12/05/12 14:52:05 UUG6DFR DISPLAY 12/05/12 14:51:55 Display Account History Account t",p 14 50 1390 39992 Billing Date Customer KOHLER TIM Ph 504-9783 Activity Address 1812 LOCKE_.., AVE WATERLOO 5=Payments ?o6i11ing Consu Date 9/26/12 10 6/27/12 14 Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Payment 20.64- 39.48- 31.50- • 8.25- 99.87- P 26.16- 45.42- 31.50- 8.25- 111.33- P 3/27/12 13 24.78- 45.42- 31.50- 8.25- 109.95- P 12/28/11 13 22.98- 45.42- 31.50- 8.25- 108.15- P _ 9/27/11 14 24.27- 47.40- 31.50- 8.25- 111.42- P 6/27/11 15 25.55- 47.40- 31.50- 8.25- 112.70- P * 12/05/12 14:51:55 L'UG6DFR DISPLAY Account No 14 50 1390 Customer KOHLER TIM Address 1812 LOCKE 5=Payments ? Billing Consu Date _ 3/28/11 14 _ 12/28/10 16 9/27/10 6/25/10 _ 3/24/10 12/23/09 Display Account History 39992 Billing Date Ph 504-9783 Activity AVE WATERLOO Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Payment 24.27- 47.40- 31.50- 8.25- 111.42- P 25.29- 51.36- 31.50- • 8.25- 116.40- P 12 20.48- 37.50- 31.50- - 8.25- 97.73- P 8 16.85- 31.65- 31.50- 8.25- 88.25- P 6 - 16.85- 31.65- 31.50- - 8.25- 88.25- P 7 15.30- 31.65- 31.50- 78.45- P UUG6DFR DISPLAY Account No 14 50 1390 Customer KOHLER TIM Address 1812 5=Payments Billing Consu Date _ 9/24/09 LOCKE Water Payment 6 15.30- _ 6/26/09 7 E _ 3/26/09 7 _ 12/26/08 7 E 9/24/08 7 _ 6/26/08 9 12/05/12 14:52:05 Display Account History 39992 Billing Date Ph.. 504-9783 Activity AVE WATERLOO Sewer Garbage STORM Payment Payment Payment 31.65= 31.50- 15.30- 31.65- 31.50- 15.30- 31.65- 31.50- • 12.73- 31.65- 31.50- ' 12.73- 31.65- 31.50- 12.73- 31.65- 31.50- ' Total Payment 78.45- P 78.45- P 78.45- P 75.88- P 75.88- P 75.88- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18-Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY Account No 14 50 1390 Customer KOHLER TIM Address 1812 LOCKE 5=Payments ? Billing Consu Water Sewer Garbage STORM Daate te6/03 11 Pa mentt- PaymenGt Payment Payment 6/27/03 10 3/28/03 7 E _ 12/27/02 7 9/27/02 8 E 6/27/02 9 9.55- 8.56- 7.81- 7.81- 7.81- 33.23- 31.65- 28.65- 28.65- 28.65- 31.50- 30.00- 30.00- 30.00- 30.00- Display Account History 39992 Billing Date Ph 504-9783 Activity AVE WATERLOO St Cnd 12/05/12 14:52:12 Total Payment 72.91- P St Cnd 74.28- P 70.21- P 66.46- P 66.46- P 66.46- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Account No 14 50 1390 Customer KOHLER TIM Address 1812 5=Payments ?Billing Consu Date _ 3/26/08 7 _ 12/27/07 8 E 9/25/07 10 6/26/07 7 E 3/27/07• 6 _ 12/27/06 8 E UUG6DFR DISPLAY LOCKE AVE Account No 14 50 1390 Customer KOHLER TIM Address 1812 LOCKE 5=Payments ? Billing Consu Date _ 9/26/06 9 _ 6/26/06 7 E _ 3/28/06 3 _ 12/27/05 9 E _ 9/26/05 8 _ 6/27/05 8 UUG6DFR DISPLAY Account No 14 50 1390 Customer KOHLER TIM Address 1812 5=Payments ? Billing Consu Date 3/25/05 7 _ 12/27/04 9 E _ 9/27/04 9 _ 6/29/04 7 3/26/04 8 E _ 12/26/03 8 LOCKE Water Payment 10.70- Display_Account History 39992 Billing Date Ph 504-9783 Activity WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 12.73- 31.65- 31.50- ' 11.66- 31.65- 31.50- 12.49- 31.65- 31.50- 11.66- 31.65- 31.50- 11.66- 31.65- 31.50- 11.20- 33.23- 33.08- Display Account History 39992 Billing Date Ph 504-9783 Activity AVE WATERLOO Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 31.65- 31.50- 73.85- P Total Payment 75.88- P 74.81- P St Cnd 10.70- 31.65- 31.50- 10.70- 31.65- 31.50- 9.84- 31.65- 31.50- 9.84- 31.65- 31.50- 9.84- 31.65- 31.50- Display Account History 39992 Billing Date Ph 504-9783 .AVE WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 9.84- 31.65- 31.50- ' 8.56- 31.65- 31.50- t 8.56- 31.65- 31.50- c 8.56- 31.65- 31.50- 8.56- 31.65- 31.50- ' 8.56- 31.65- 31.50- 75.64- P 74.81- P 74.81- P 77.51- P RT 12/05/12 14:52:09 73.85- P 73.85- P 72.99- P 72.99- P 72.99- P 12/05/12 14:52:09 Activity Total Payment 72.99- P 71.71- P 71.71- P 71.71- P 71.71- P 71.71- P F3=Exit F14-Mthly Bill F16=Acct Info F17=Bill F18=Bi1l/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His lr 1-7e.1 St Cnd City Clerk Use Only Finance Committee Approval Date �'� ((�2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department pay for or to epurxpend end $ 6,227.00 plus est. shipping costs of se renewal of medical director mal-practice liability insurance This purchase or expenditure is being made because: Vendor selected for this purchase: nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer n Sanitation nBonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8900-1364 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) Respectfully submitted, (Signature De t.-i4ead or Designee) Date ('Signature Finance Dept. Review) Date K:\shared goodies \forrns\MMlC.medical director mal-practice. Expenditure Pre-Authorization.xls (Mar 2010) Kerr, Lenard M MD Attn: Suzy Schares, CMC 715 Mulberry St Waterloo, IA 50703 Keep this portion for your records Kerr, Lenard M MD Balance from prior Invoice Payments Received Balance Forward Account Activity This Period -Renewal/New Business -Endorsements Adjustments/Refunds Finance Charge , I: Li Invoice Account #: MSP001625 Date: 11/22/2012 Invoice #: 124835 Payment Due Date: 12/15/2012 Please check amount paid. Payment in Full: $ 6,227.00 Minimum Amount Due:$ 1,559.00 Detach and return this portion with your payment to: PO Box 86; SDS 12-0740; Minneapolis, MN 55486-0740 $ 3,333.00 $ (3,333.00) Account Balance Minimum Amount Due Invoice Account #: Date: Invoice #: MSP001625 11/22/2012 124835 Payment Due Date: 12/15/2012 Total Amount $ 0.00 $ 6,227.00 $ 0.00 $ 0.00 $ 0.00 $ 6,227.00 $ 1,559.00 PAYMENT OPTIONS Account Balance Minimum Amount Due 6,227.00 1,559.00 Payment Due Date:12/15/2012 If you have questions or comments about this statement, please call the Finance Department at (952)-838-6700 or 1-800-328-5532. MMIC Insurance, Inc. 7701 France Avenue South, Suite 500 Minneapolis, MN 55435-5288 (952) 838-6700 or 1-800-328-5532 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $-,r2,464.00 plus est. shipping costs of $ 0.00 City Clerk Use Only Finance Committee. Approval Date 4 Ct)- 2-part parking tickets w/carbon sheet and envelope (20,000) to pay for or purchase This purchase or expenditure is being made because: The parking ticket supply is low. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is the same vendor the City has used in the past to print the parking tickets, and they have the template on file. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 I1 General Fund Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-7940-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 2,500.00 '� and the current available balance is $ 2,500.00 ''-- Respectfully submitted, (S griature Dpt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authonzation.xls (Mar 2010) Page 2 of 2 From: Parking Tickets [mailto:parking_bp@ameritech.net] Sent: Thursday, November 29, 2012 8:39 AM To: CAROL FAILOR Subject: RE: Parking Tickets Good Morning Carol! For us to re -run 20000 parking tickets your cost would be S 123.20 per thousand which includes shipping. Let me know if you have any questions or would like to proceed with an order. Starting number would be 646001. Thanks! ! Shena Biller Press 66 Victoria St. Antioch, TT 60002 847-395-4111/395-1203 Fax 847-395-4232 From: CAROL FAILOR [mailto:CAROL.FAILOR@WATERLOO-IA.ORG] Sent: Wednesday, November 28, 2012 10:19 AM To: Parking Tickets Subject: Parking Tickets 3ood morning Dave & Sheena, need to order 20,000 more parking tickets. Could you please give me a quote? thanks, CarolFaiCor Deputy City Clerk City of Waterloo 715 .Tiuherry Street Waterloo, IA 50703 Phone: (319) 291-4323 Tax: (319) 291-4571 carol fai(orwater(oo-ia.orq 11/29/2012 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 13 10:20 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,700.00 plus est. shipping costs of $ 100.00 to pay for or purchase Waterloo and Cedar Falls city directories for city departments This purchase or expenditure is being made because: Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: InfoGroup is the only company that provides city directories Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax I Sewer Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: see attached for account distribution (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, .�--c-(1) -15- 1-7 ;a;-<�-.ltt C- ,•. C (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\GENERAL.Expenditure Pre-Authorization.xls (Mar 2010) $ $ (Project Code) CU ski; (55/ 4). 7J— Date #1399163 Page 1 of 1 POLKRICITY Remit to DIRECTORIES (866)478-8104 Infogroup 1020 East 1st Street PapilMan, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 1399163 Market Number 5204-22 Market Name Waterloo, IA Customer Number 14102809 Company Name CITY OF WATERLOO Bill to Address 715 Mulberry St Waterloo IA 507035783 Tax Exempt # INVOICE/ SALES CONTRACT Order Number 1399163 (Please include [his number on your check) Sales Rep Number 10012968 Sales Rep Name WINTER, ]OFUN Customer Phone # (319) 291-4323 Customer Fax # Ship to Address 715 Mulberry St Waterloo IA 507035783 Source Code TFIRI I Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION UST UNIT PRICE QUANTITY ACTUAL PRICE 100 City Directory 270.00 8 2160.00 8 Bundle Shipping 10,00 8 80.00 r Credit Card # Subtotal P.O. Number Tax Total Order Amount 2240.00 .00 2240.00 Due Upon Safe NOTIFICATION OF COPYRIGHTIPROPRTETARY RIGHTS COPYRIGHT® 2003-2012 CITY DIRECTORIES, INC. PCD on Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE "2. UCENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND AGREE TO THETERMS AND COMMONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THI : CO Signature CITY OF WATERLOO Signers Title - Date / / Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature PCD on Demand Received Money Order/Check Amount $ .00 Money OrderlCheck Amount $ .00 (customer initials) http://as400d.intra,infousa.com:11111/PolkCitySales/SalesContract?USER=JOHN WIN&... 11/26/2012 #1399162 Page 1 of 1 POLK CITY fe' i Remita INVOICE/ SALES CONTRACT DIRECTORIES (866) 47B-1104 intogroup 1020 East 1st Street Order Number 1399162 _a,krama.ys.es+z mo P iltion, NE 68046-7611 ap' (Please include this number on your check) Please fax your signed contract to: (866) 735-4758 1399162 Sales Rep Number 10012988 Market Number Markel Name Customer Number Company Name Bill to Address 4192-23 Cedar Falls, IA 14102809 CITY OF WATERLOO 715 Mulberry St Waterloo IA 507035783 Tax Exempt # Sales Rep Name WINTER, JOHN Customer Phone # (319) 291-4323 Customer Fax # Ship to Address 715 Mulberry St Waterloo IA 507035783 Source Code TFIRI I Please Attach If Applicable PRODUCT CODE CLASS CODE DESCRIPTION UST UNIT PRICE DIUNfIWY ACTUAL PRICE 100 City Directory 270.00 2 540,00 8 Bundle Shipping 10.00 2 20.00 1 Credit Card # Subtotal P.O. Number Tax Total Order Amount 560,00 .00 560.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYR[G{TO 2003-2012 CITY DIRECTORIES. INC. PCD on Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES. INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE '2. LICENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND AGREE TO THE TERMS AND CONDITIONS OF THE LICENSEAGREEMENT ON THE REVERSE SIDE OF THI. CO T. Signature CITY OF WATERLOO Signer's Title Date MoneyOMer/Check Amount $ .00 Money Order/Check Amount $ .00 Salesperson Signature W PCD on Demand Received Money Order/Check Amount $ .00 Money Order/Check Amount $ .00 (customer initials) ltttp://as400d.intra.infousa.com:11111 /PolkCitySales/SalesContract?USER=JOHNWIN&... 11/26/2012 Waterloo Cedar Falls $280.00 $280.00 Street Department Fund: Contact: Housing Association Fund: Contact: Building Department Fund: Contact: Police Department Fund: Contact: Waste Management Fund: 520-14-5200-1584 Contact: Rita Bollans 1 Engineering Fund: 266-07-7830-1561 Contact: Eric Thorson 1 Community Development Fund: Contact: Water Works Fund: 010-03-8400-1351 Contact: Mary Ratkovich 1 Leisure Services Fund: 010-37-4100-1561 Contact: Madonna Welsh 1 Library Fund: 010-33-3100-1584 Contact: Kim Chapman 2 1 Attorney Fund: 010-06-8600-1584 Contact: Sharae Akin 1 Clerk/Finance Fund: 010-03-8400-1351 Contact: Maria Armstrong 1 1 Total Order Waterloo $280.00 Cedar Falls $280.00 8 2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 6,092.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual Contract renewal with Jaytech Inc. to provide inspection & chemicals for cooling towers at City Hall & Young Arena Vendor selected for this purchase: Jaytech Inc. n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Annual contract renewal 12/1/12 to 11/30/13 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X ❑ General Fund Bonds ❑ Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully suitt d, 7-c{' /,2 % i., // (:t t" / %.6'/ f.2, /2 - e-7 .)-- ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Pre-Auth Jaytech 2013 Contract.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1'2(i)C' I9 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,985.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of Marathon 2000 Carpet Extractor - 5 Sull Bros Vendor selected for this purchase: Martin Brothers Bids or written quotes were taken on this purchase, as follows: Martin Brothers - $ 4,985.00 Grainger - $ 5,115.00 Wilson Restaurant Supply $ 6,920.55 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4205-2152 010 ( ?(,,O f : (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is Res ctfully bmitted, (Signat o Dot Head or Designee) • / Date (Signature Finance Dept. Review) Date K:\shared good ies\forms\Pre-Auth 5Bros - Carpet Cleaner.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 12-1 Q l R) 12 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ NTE $15,995 plus est. shipping costs of $ 0.00 to pay for or purchase Remove and Replace existing underground flex piping to dispenser #7 at the City Fuel Distribution Site This purchase or expenditure is being made because: Mandated replacement as result of FY12 Underground Storage Tank Inspection (This estimate is Time/Materials to replace line which could not be removed) Vendor selected for this purchase: Acterra Group ❑X Bids or written quotes were taken on this purchase, as follows: Acterra Group - Marion, IA - $17,896 Dicks Petroleum - Tripoli, IA - $18,798 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation I I Bonds I I Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 410-18-7950-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, /a-3-/1 y7 r./ t�L' ALL , ,:r_ (Signature Dept. Head or Designee) Date (Sign1ature Finance Dept. Review) Date $ 35;000-.00 731 K:lshared goodies\forms\Central Garage -UST Tank Dispenser Re -Piping - Dispenser 7.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ( 2 I IC I %6 IC City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,148.00 plus est. shipping costs of $ 0.00 to pay for or purchase Factory install of LED compatible light housings This purchase or expenditure is being made because: New police vehicles require upgraded head and tail light housings to support 4-way flasher units Vendor selected for this purchase: Bill Colwell ❑ Bids or written quotes were taken on this purchase, as follows: Original vehicles bids were received with Bill Colwell being the lowest responsible bid. Light housing upgrade performed during vehicle build at factory Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer 0 Sanitation ❑X Bonds Federal/othergrants ❑ Other (specify) T�1 expenditure is to be coded to the following budget line -item: 411-11-1100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully suitted, i A-- 3 (Signature Dept. Head or Designee) Date (Project Code) $ 17-5,000:00 o�;cc, (Signature Finance Dept. Review) / /- /) Date K:\shared goodies\forms\Central Garage - SUV 308 Light Housing Upgrade- Nov 12.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,676.92 plus est. shipping costs of $ 0.00 to pay for or purchase Transmission replacement - PD Car 901 City Clerk Use Only Finance Committee Approval Date P-1 (1 f ‘2b ( 9 This purchase or expenditure is being made because: Car will not shift from 2nd gear Vendor selected for this purchase: Dick Witham Ford n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM equipment Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds I I FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 12-3-ice (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Central Garage - Transmission Replacement - PD Car 901.xls (Mar 2010) (Project Code) $ 45,000.00 v $ City Clerk Use Only Finance Committee Approval Date J. i6 ().-69- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $1700 plus est. shipping costs of $ to pay for or purchase archeology services to monitor excavation in the 900 block of Lafayette for new construction housing. This purchase or expenditure is being made because: State Historic Preservation Office requiring an on -site archeologist for excavation Vendor selected for this purchase: Bearcreek Archeologists n Bids or written quotes were taken on this purchase, as follows: The Louis Berger Group-$3000 CI Tallgrass Historians-$1800 Bearcreek Archeologists-$1700 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax in Sewer ❑ Sanitation ❑ Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: NSP3 290-32-5856-1390 32NS3 ADMN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 70,000.00 and the current available balance is $ 65,311.00 Respectfully submitted, (SignatureDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization Bearcreek 11-19-2012.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 21(C '201 9" The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 9,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Turnout Gear not to exceed $9,000.00. Total price per set is $1,493.46. This purchase or expenditure is being made because: Replacement of outdated, unrepairable and damaged turnout gear. Vendor selected for this purchase: MES- Single Source Provider for Globe Turnout Gear n Bids or written quotes were taken on this purchase, as follows: Low bid used. Globe Manufacturing offers outstanding customer service along with quick repair service to meet the needs of WFR. Ei Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation �x Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the follo{tvng budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ( ignaturvg Dept. Head or Designee) (Project Code) $ 75,000.00 $ 33,904.121,1 i ye1`t^ CCU, / i� � f ;�;�; � /L2-7-.7,1 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Turn out Gear.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (L' C City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,037.00 plus est. shipping costs of $ to pay for or purchase 300 gallon towable sprayer to be used on the golf courses. This purchase or expenditure is being made because: to replace a late 1970's unit. Waterloo Implement has offered a trade in value of $300 for this old unit. VanWall was not interested in a trade in. Vendor selected for this purchase: Waterloo Implement X Bids or written quotes were taken on this purchase, as follows: Waterloo Implement, Waterloo IA $8,037.00 VanWall, Des Moines IA $9,342.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund 1 Road Use Tax Bonds Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Siglature Dept. Bead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Sanitation (Project Code) $ 229,500.001/ $ 15,237.41 t./ City Clerk Use Only Finance Committee Approval Date 2/ I'3()(' — City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,767.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of yearly maintenance agreement with ACES for hardware and software support of the FortiGate. This purchase or expenditure is being made because: this is an annual renewal of our maintenance agreement with ACES computer group for the police departments FortiGate of department computers. Vendor selected for this purchase: ACES computer group I I Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: this service agreement is proprietary to ACES company that supports. the FortiGate software used by the police department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ri Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /O 0 and the current available balance is Respectfully submi /q (Signae Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Ushered goodies Worms \Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4 j 1 U I 'x J 9- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 4,140.00 plus est. shipping costs of $ 0.00 to pay for or purchase Roto Grips and Spinner lighting for Snow Trucks This purchase or expenditure is being made because: Accessories to be installed on snow trucks Vendor selected for this purchase: Henderson Truck Equipment E Bids or written quotes were taken on this purchase, as follows: Henderson Truck Equipment was the selected provider of snow control equipment to be installed on new snow control trucks. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EiGeneral Fund n Road Use Tax n Sewer Sanitation QX Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) - (Project Code) $ 355,000.00 Date (Signature Finance Dept. Review) /.2i='i3 Date K:\shared goodies \forms\Street Dept - Rotor Grips and Work Lights - 2013 Snow Trucks.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name ACIIVIIY City Contract No. Project Manager Project Budget Total Famiy Self Sufficiency Grant 1Sf-SS2U12 ETHEL WASHINGTON $ 17,500.00 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name x No CFDA # 14.877 Yes No Source of Funding Yes No % Paid by federal grant 100.00% Grant Agreement Number IA050FS005 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Housing Coordinator 6. Include a brief description of the project in the space below: (REQUIRED) *************Project will cover partial salary for the new coordinator************** This project is to cover the Salary of the FSS coordinator. na na na na Done None ❑ ❑x Yes No ❑ El ❑ 0 ❑ 0 ❑ L1 ❑ El ❑ ❑x El ❑ Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet (2).xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Family Self Sufficiency Grant Department No. project will be budgeted under 283-13 Activity No. project will be budgeted under 5453 (Each column should only include amounts by fund) Fund: 283 Fund: Fund: Fund: REVENUES: 3000 Cash on Hand 3112 Local Option Sale Ta 335Q\Federal Grant — j(.j) 17,500.00 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: Total 17,500.00 TOTALS $ 17,500.00 $ $ $ $ 17,500.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Oft) „1 Ertl avlLE.Misc �f } O ) TOTALS $/7 5 i $ $ $ - $7% S l ///z 8// .4.60 /47( /ri) (Signature Dept. Head) 1s Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet (2).xls\Page 2 (Constr Proj) (Mar 2010)