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Home My WebLink About12/03/20121. 2. 3. FINANCE COMMITTEE December 3, 2012 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 19, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Abraham Funchess, Human Rights Executive Director White Privilege Conference 14 Seattle, Washington April 9- 14, 2013 $2,050.00 Sergeant Farmer Dual Purpose Police Dog Trainer's Course Denver, Indiana January 6-March 9, 2013 $16,835.00 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Leisure Services $3,675.00 Bill board prints and space for advertising the Riverloop Public Market Leisure Services $3,920.00 + $300.00 Traffic control arrow boards Leisure Services $4,000.00 Basketball jerseys for 2nd-6`h grade basketball programs Leisure Services $1,944.00 Tractor mounted fertilizer spreader Leisure Services $7,277.00 JoDalePerry cab for John Deere pro gator Leisure Services $2,100.00 Class III high visibility parkas Street $15,352.00 Mid -Mount wings for two single axle snow plow trucks Traffic Operations $31,100.00 Yellow and white traffic paint and reflectorized beads Traffic Operations $1,100.00 + Street name, stop ahead and miscellaneous signs Traffic Operations $13,256.00 + NEMA TS 2 cabinet with plug -ins and mini hub Traffic Operations $13,265.00 + NEMA TS 2 cabinet with plug -ins and mini hub Traffic Operations $22,955.00 + Six camera system — Washington Street and 11th Street Waste Management Services $2,895.90 + $100.00 Computer cpu Waste Management Services $3,188.00 Filter press belts Waste Management Services $1,382.00 + $100.00 Pressure gauge Waste Management Services $13,702.00 + $800.00 Gas fired make-up air unit Waste Management Services $11,657.00 Bar screen heater installation Waste Management Services $1,500.00 Desktop basic use license BUDGET LINE ITEMS TO BE AMENDED 4. Authorization to increase Line Item 3871 (Damage Claims) and Line Item 2117 (Motor Vehicles) in the amount of $14,345.00 Submitted by Mark Rice, Public Works Director. 5. Approve project budget for FY 2013 Riverview Rec Area Trail Extension in the amount of $200,000.00 Submitted by Paul Huting, Leisure Services Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 19, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as amended adding an item to #3 for Central Garage, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of November 13, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mike Schipper Haz mat Technician Class Marshalltown, Iowa November 26-28, 2012 $190.00 Matt Vlasak, Signal Tech Foreman; Craig Hintzman, Signal Tech II; Tina Schellhorn, Electrical Foreman; Roger Wooden, Maintenance Electrician Fiber Optic Cabling for Ethernet Cedar Rapids, Iowa November 21, 2012 $780.00 Sandie Greco, Traffic Superintendant, reported that this request for travel will train the traffic employees and will assist with the traffic controls. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $23,008.70 Cutting edges for motor grader and snow plow blades Central Garage $23,821.00 Purchase of one (1) 2013 Ford Police Interceptor for the Police Department Leisure Services $12,589.60 Smithco Tournament ultra roller Planning $2,000.00 Appraisal for properties located at 1027 and 1025 Sycamore Waste Management Services $83.58 Freight cost shortage Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several Line Items on file }n the City Clerk's office in the amount of $10,006.00—Submitted by Nancy Gulick, Community Development Coordinator, be approved. Ayes: Three. Motion carried. Finance Committee November 19, 2012 Page 2 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated November 19, 2012, pp. 1-34, in the amount of $6,333,241.29, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED P/c 7 570 /3 cq FYv'(_3 BUDGETED EXPENDED YTD THIS REQUEST Z' LEFT AFTER THIS REQUEST DATE "Y'i2; Ori•inal- Clerk/Finance Co rtment NAME(S) AND POSITION(S): Abraham Funchess, WCHR Executive Director DATE: April 10 — 13, 2013 NAME OF CLASS / MEETING: White Privilege Conference 14 DESTINATION: Seattle, Washington DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Tuesday, April 9, 2013 RETURN DATE: Sunday, April 14, 2013 DATE(S) OF MEETING: Wednesday, April 10 — Saturday, April 13, 2013 PURPOSE OF TRAVEL: To attend the White Privilege Conference 14 in Seattle, Washington WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: ESTIMATE OF COST: $800.00 LODGING $/00.00 TAXI $275.00 MEALS PARKING $225.00 REGISTRATION $650.00 AIRFARE N/A MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 2050.00 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 2050.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NE SSARY AND BENEFICIAL TO THE CITY OF fTERLOO RTMENT HEAD II- t6 - Lol� - I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXIOF.D-D THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finanee STAFF ONLY 010-11-1150-1512 11TRIWPDF 9 %ice} //-2/- 3t i Y Copy - Department NAME(S) AND POSITION(S): Sergeant Gus Farmer DATE: November 20,2012 NAME OF CLASS / MEETING: Dual Purpose Police Dog Trainer's Course DESTINATION: Denver, Indiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 6,2013 Return Date: March 9,2013 DATE(S) OF MEETING: Jan 7-March 8,2013 PURPOSE OF TRAVEL: Capt. Leibold is requesting authorization to send Sergeant Gus Farmer to the Dual Purpose Police Dog Trainer Course on Jan. 7- March 8,2013, at Vohne Liche Kennels in Denver, Indiana. This 9-week course presents skill sets designed to train Officers on how to train K9 Police Dogs. After receiving this training Sgt. Farmer will be certified on handling and training dogs and future handlers in all facets of become a certified Police Dog and handler. The Waterloo Police Department will save thousands of dollars from the purchase price of future dogs and reduce the cost in training the handlers. Cost associated with this training will be, registration, housing, food, fuel, and lodging. A city vehicle will be needed for travel to the training facility. The cost of this training will be paid out of WPD forfeiture funds WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 4000.00 LODGING $2835.00 MEALS $8000.00 REGISTRATION $2000.00 MILEAGE/FUEL TOTAL FOR ALL: $ 16835.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 16835.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date V47 7( 3' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,675.00 plus est. shipping costs of $ to pay for or purchase Bill board prints and space for advertising the Riverloop Public Market. This is an amended request. Originally requested $2,940.00 and was approved by Finance 7/26/2012. This purchase or expenditure is being made because: part of the grant to create public awareness and drive business. Vendor selected for this purchase: Lamar Advertising X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Lamar Advertising, Waterloo is the prominent billboard supplier in this area. The pricing includes buy one, get one. Prior Committee Actions (Dates): 7-23-12 Finance Committee Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants ri Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-37-4105-1351 37RST-RPMM (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 55,000.00 and the current available balance is Res ully submitted„ $ (Signature De egad or Designee) Date �-� 9 ) (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1219C(V City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,920.00 plus est. shipping costs of $ 300.00 to pay for or purchase Traffic control arrow boards. This purchase or expenditure is being made because: to improve safety for employees working adjacent to road sides and rights of way. Being purchased with funds from DuPont compensation. Vendor selected for this purchase: Service Signing X Bids or written quotes were taken on this purchase, as follows: Service Signing, Waterloo IA $3,920.00 plus $300 freight Iowa Plains Signing, Inc, Slater IA $4,680.00 freight included National Signal Inc, Fullerton CA $5,200.00 freight included Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1571 (Fund - Department - Activity - Account Number) (Project Code in which the budgeted amount is $ 4,22676tO and the current available balance is Res fully submitted L(Sigrfature Dept $ 42 0/6,,33 or Designee) Date (Signature Finance -Dept. Review) Date K:\shared goodies \formsCExpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date rY 1l(fl City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000 plus est. shipping costs of $ to pay for or purchase basketball jerseys for our 2nd-6th grade basketball programs. This purchase or expenditure is being made because: Jerseys are provided for each participant as part of their registration fee. Vendor selected for this purchase: The Shirt Shack (Waterloo, Iowa) x Bids or written quotes were taken on this purchase, as follows: The Shirt Shack (Waterloo, Iowa) $9.50/jersey Craft -Cochran (Waterloo, Iowa) $10.35/jersey Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1556 Youth Athletic Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfulllsubmitted, Sanitation (Project Code) $ 9,350.00/ $ 6,051.00/ Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization-basketball.xls (Mar 2010) /1/28/2012 09:22 3192514297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee Approval Date f��(�U� )� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,944.00 plus est. shipping costs of $ to pay for or purchase Tractor mounted fertizer spreader. This purchase or expenditure is being made because: to replace old eq.iipment. Trading in 1998 Beefco Spreader to receive $300 towards purchase of new spreader. Vendor selected for this purchase: • Bids or written quotes were taken on this purchase, as follows: John Deere (state bid pricing) $1,944.00 B&B Technologies, Tekamah NE $3,900.00 no trade allowed. U Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: LiGeneral Fund O Bonds nRoad Use Tax Ei Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted Sanitation (Project Code) $ 229,500.00 V $ 1 F,.ZD2Af) /5 3 rerDepfor Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\torms\Expenditure Pre-Authorization.xls (Mar 2010) 11/28/2012 09:22 3192914297 WATERLOO LEISURE SER PAGE 03/03 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date?12ve)- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,277.00 plus est. shipping costs of $ to pay for or purchase JoDalePerry cab for John Deere pro gator. This purchase or expenditure is being made because: this will create another unit for winter operations to be used by the downtown area maintenance crew. Vendor selected for this purchase: Waterloo Implement EBids or written quotes were taken on this purchase, as follows: I ^ 1 Bids or quotes were not taken on this purchase because; Waterloo Implement, $7,277.00. This is the only vendor that will broker this transaction. The equipment comes from Canada. We are not able to purchase direct from the manufacturer. Prior Committee Actions (Dates): Please check the tbllowing box(es) as appropriate to describe the funding for this expense: n General Fund nBonds Road Use Tax Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4110-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resptfully submitted,. (Signature 'tiit. Head . Designee) (Project Code) $ 18,500.00 v $ 10,040.00 Date (Signature Finance Dept. Review Date K:\shared goodies \forms1Expen id t" lire Pre-Authorizatlon.xls (Mar 2010) 11/28/2012 09:44 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval Date :(t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 2,100 plus est. shipping costs of $ to pay for or purchase Class III high visibility parkas. Being purchase with funds from DuPont compensation. Budget amendment will be submitted This purchase or expenditure is being made because: to provide high visibility wearing apparel to comply with ANSI standards. Vendor selected for this purchase: Advantage Screenprint and Embroidery, Waterloo IA ❑X Bids or written quotes were taken on this purchase, as follows: Advantage Screenprint, Waterloo $2,100.00 Campbell Supply, Waterloo $1,782.00 After reviewing sample products from each vendor, we are choosing the higher quality coat from Advantage. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the hollowing box(es) as appropriate to describe the funding for this expense: Sewer ❑ Sanitation General Fund Road Use Tax Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, l,r%d d Lt: /7 Cl,-?0/,)- ' nature (lead or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 2,100.00 " $ 2,100,00 ✓ K:\sharod goodies \fors\Expenditure Pre-Authorizationxls (Mar 2010) City Clerk Use Only Finance Committee Approval Date r r- I Wrf' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 15,352.00 plus est. shipping costs of $ 0.00 Mid -Mount wings for two single axle snow plow trucks Department to expend to pay for or purchase This purchase or expenditure is being made because: Apply wing moldboards onto two new single axle snow plow trucks Vendor selected for this purchase: Henderson Truck Equipment ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Purchase of mid -mount wings from low bidder on new snow control trucks Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax n Sewer ❑ Sanitation ❑X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, / / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 355,000.00 $ 355, �D0 //- z� _ � Z Date K:\shared goodies\forms\Street Dept - Mid Mount Wings on two new S-A snow control trucks - 2013 - Nov 2012.xis (Mar 2010) City Clerk Use Only Finance Committee/ 1l Approval Date RI.7)(2t1 - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 31,100.00 plus est. shipping costs of $ to pay for or purchase Yellow and white traffic paint and reflectorized beads This purchase or expenditure is being made because: Annual painting and marking of streets project Vendor selected for this purchase: IDOT QX Bids or written quotes were taken on this purchase, as follows: Iowa Department of Transportation Ames, IA $31,100.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 25,000.00 -f / ;' $ 31,182.35 Resp ctfully submitted, kii/ .) /1466--) /// v) 71T,, /1, !''/1-.24'2i;' Signature Dept. Head or Designee) D e (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-November-Expenditure Pre -Authorization - IDOT-Yellow-White paint and beads.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date 1 Jer 00 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,100.00 plus est. shipping costs of $ 200.00 to pay for or purchase Street name, stop ahead and misc. signs This purchase or expenditure is being made because: Upgrade and replace stolen signs. Vendor selected for this purchase: Newman Signs �X Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Jamestown, North Dakota $1,100.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax 0 Sewer 0 Sanitation QX Bonds 0 Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 15,000.00 $ -14 g- //227 15 Respectfully submitted, 47/as (Jar,: 4 I/ (Signature Deptktleador Designee) / / Date (Signature Finance Dept. Review) Date K\shared goodies\forms12012-November-Expenditure Pre -Authorization - Street name, stop ahead, misc. signs.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 13,265.00 plus est. shipping costs of $ 200.00 to pay for or purchase NEMA TS 2 Cabinet with plug -ins and mini hub This purchase or expenditure is being made because: Upgrade traffic signal cabinet at Holiday and University Ave. Vendor selected for this purchase: Traffic Control Corporation n Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $13,265.00 + freight Brown Traffic Products, Inc. Davenport, IA $14,735.00 + freight Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax ❑ Sewer n Sanitation nBonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful l y submitted, p f l lit1/l''1 !E'(()')�,-7 J721,4.1,4 ((. '.; t/G1- "'?_ // 'jai 1 ((Signature Dept. Head or Designee) ' Elate (Signature Finance Dept. Review) Date (Project Code) $ 90,000.00 $ 29,247.39 K:\shared goodies\forms\2012-November-Expenditure Pre -Authorization - TS2 cabinet-Holiday&University.xls (Mar 2010) City Clerk Use Only Finance Committee + Approval Date I --1 .J (% 6i 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 13,265.00 plus est. shipping costs of $ 200.00 to pay for or purchase NEMA TS 2 Cabinet with plug -ins and mini hub This purchase or expenditure is being made because: Upgrade traffic signal cabinet at Progress Ave. and University Ave. Vendor selected for this purchase: Traffic Control Corporation �X Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $13,265.00 + freight Brown Traffic Products, Inc. Davenport, IA $14,735.00 + freight ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation QX Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 16,400.00 "r $ 16,400.00 `� kf/i,'/.fi,44-6-5Lr":? /("2k--1,.'• �' (Signature DeptlJiead or Designee) ° Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-November-Expenditure Pre -Authorization - TS2 cabinet-Progress&University.xls (Mar 2010) City Clerk Use Only Finance Committee / Approval Date 17 I . h I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 22,955.00 plus est. shipping costs of $ 200.00 to pay for or purchase Six Camera System - Washington St. and 11th St. This purchase or expenditure is being made because: Loops have failed at both intersections of northbound and southbound Washington at W. 11 th St. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $22,955.00 Traffic Control Corporation Ankeny, IA $28,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation EBonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, f !%UuUf / a(%; l i t//JA ; ;:<: i // ;,. ;.?- (Signature Dept. Read or Designee) ' Date (Signature Finance Dept. Review) Date (Project Code) $ 45,000.00 ✓ $ 29,777.16 K:\shared goodies\forms\2012-November-Expenditure Pre-Authorization-6 camera system-11th&Washington.xls (Mar 2010) City uierx use uniy rinance mlltee Approval Date ( /2JltCf City of Waterio' Expenditure Authorization Request Forr.t The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the "`' MS Departmant to expend $ 2.895.90 computer cpu plus ext. shipping cost of $ 1 O0.Ou to pay for or purchase This purchase or expenditure is being made because: To run the new CMOM programs nBids or written quotes were taken on this purchase, as follows i Bids or quotes were not taken on this purchase because: Spec'd by Matt O'Brien. This is what we need to handle the CMOM programs Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: rSewer: 1Sanitatior:: j 'Bonds: Federavother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5,00/1516 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respgctfully submitted, $ 3,500.00✓ $ 3,430.13V //--07' /Z y v r ri ;', /7- 7 r2 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date The Dell Online Store. Build Your System Print Summary Fully Customizable Precision T3600 Tower Workstation Price $4,137.00 $2.89D Use your purchase order number or credit card at checkout for payment. £-Preliminary Ship Date 11119/2012 My Selections • Fully Customizable Precision T3600 Tower Workstation Date Catalog Number Catalog Number / Description Processor: Four Core XEON (E5-1620, 3.6GHz, 10M, Turbo) Operating System: Windows 7 Professional,SP1, No Media, 64-bit, English Dell Precision T3600: Dell Precision T3600, 635W Power Supplies: 635W Pow er Supply, 90 Percent Efficiency Energy Efficiency Option: No Energy Star Memory: 32GB, DDR3 RDIMM Memory, 1600MI-z, ECC (4 x 8GB DIMMs) Graphics: 2GB NVIDIA® Quadro® 4000, DUAL MON, 2DP & 1DVI Multi Select Video Adapters: Display Port to DVI Video Adapter Converter Hard Drive Configuration: C1 SATA 3.5 Inch, 1-2 Hard Drives 11/8/2012 3:04:48 PM Central Standard Time 84 Retail rc1158091 Product Code E51620 W7PN61E T36006 635PS NOESTAR 32G3E64 NVQ4000 DV' C1 SATA Qty SKU 1 [317-8695] [330-6228][421- 1 53351421-5607] [421-7814] 1 [225-2090] 1 [331-4090][331- 4092][342-2635] 1 [330-3201] 1 [317-9077] 1 [320-3292] 1 [331-1545] 1 [331-4815] Id 2 11 1 20 25 3 6 389 9 Drem ierconf figure. us. dell. com/dellstore/print_s um m ary _details_popup. as px?—It=print&c=us&cs=R C 1158... City Clerk Use Only cl/ll4f/ItiCe Finance Committee . 2/ Approval Date l 1 JI7L'( " City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,188.00 Filter press belts plus ext. shipping cost of $ OAO to pay for or purchase This purchase or expenditure is being made because: To replace filter press belts that are worn out. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Industrial Fabric is the company to replace belts on the Komline-Sanderson belt presses that we have. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: rSanitation: nBonds: nFederal/other grants: 111Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/1571 (Fund - Department - Activity -Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, Head Or Designee) Date (Project Code) $ 200,000.00 $ 7-7,110.92 7)4�� -i z,_ k)- it (Signature Finance Dept. Review) Date CLEAR. EDGE' DuroLe?c o ,ow„r.,,, QUOTATION SQ_011666 To: Brian Rath Waterloo WWTP 3505 Easton Avenue WATERLOO, IA 50702 Dear Brian: Fax: 319-291-4523 Phone: 319-291-4553 Date: 11/16/2012 Thank you for your inquiry and the opportunity to quote the following DUROTEX product(s): ITEM P/N SEAM/EDGE SIZE QTY UNIT $ TOTAL 6093 82" x49'5" 2.32/41/HS 2.083x15.062 1 $I,560.000 $1,560.00 6093 82" x 51'7" 2.32/41/HS 2.083x15.723 1 $1,628.000 $1,628.00 Subtotal Tax Total $3,188.00 Lead Time: Approximately 2-3 weeks from receipt of order. Delivery lead time is based on receipt of immediate order. Freight: F.O.B. Destination; Freight included in above pricing Terms: Net 30 days This quotation, in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions. We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, Shelley Hollermann IFC Customer Account Representative 800-328-3036 Ext: 523 shollermann@ifcfabrics.com cc: Rick Lindau Regional Sales Manager Ce11: 1-219-306-7339 rlindau@,clear-edge.com 7160 Northland Circle I r Minneapolis, MN 55428 Phone:763:535-3220 Fax:763535-6040 www.ifcfabrics.com City Clerk Use Only Finance Committee ��nn Approval Date i2-1%) �.Jc i',7 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the $ 1,382.00 Pressure gauge WMS Department to expend plus ext. shipping cost of $ 100.00 to pay for or purchase This purchase or expenditure is being made because: The header pressure gauge on the aeration header pipe quit working, this gauge lets the Easton blowers know how fast to run to give the aeration basin enough air for the rnicro.organisims in the Easton aeration basins. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: The FCX Performance is the supplier for this gauge. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: [}Sewer: [}Sanitation: [}Bonds: [}Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/5700/14/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte$, (Project Code) $ 200,000.00 ✓" $ 7 7,110.92 </ 1 / o?/ (Signature Dept. dead Or Designee) Date (Signature Finance Dept. Review) Date QUOTATION FCX Performance - Cedar Rapids 1195 Fast Post Road, Suite 3 Marion, IA 52302 319-294-8445 Bill To: City Of Waterloo 825790 Waste Management Services 3505 EASTON AVE Waterloo, IA 50702 319-291-4553 Customer ID: 25511 Order Number 1546403 Order Dale 11/14/2012 15:16:35 Ship To: City Of Waterloo 825790 Waterloo Pollution 3505 Easton Ave Waterloo, IA 50702 Page 1 of 1 Quote Expires On12/14/2012 Requested By: Mr. John Hyman Requested Date PO Number Ship Route Taker 11/14/2012 00:00:00 ABB 266 1 JBALDW IN Quantities Item ID Item Description Pricing UOM Unit Size Unit Price Extended Price Ordered Annealed Remaining UOM Unit Size p 1.00 0.00 1.00 EA (002) 266HSHMSBAIE6B6N2/DISPLAY 1.0 ABB 266HSH Gauge Pressure Xmtr & Display Calibrated for 4mA = 0 PSI and 20mA = 20 PSI EA 1.0 1,382.0000 1,382.00 Total Lines: I The enclosed pricing and or discounts are predicated on receiving an order for the quantities as listed. Any significant deviation may result in a change in price and or discount. SUB -TOTAL: 1,382.00 TAX: 0.00 AMOUNT DUE: 1,382.00 125.113, 11/142010 City Clerk Use Only Finance Committee Approval Date t 101'd 02— City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 13,702.00 plus ext. shipping cost of $ 800.00 Gas fired make-up air unit Departmant to expend to pay for or purchase This purchase or expenditure is being made because: The gas fired make up air unit on the bar screen roof does not work need to replace this unit has been checked out and needs replaced X Bids or written quotes were taken on this purchase, as follows Johnstone Supply $16236.22; Air Management $14088.79 Wayne Dennis $13702.00pIus $800.00 freight Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14M00/21 19 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00 V $ 250,000.00 f (Sign ture Dept. F(ead Or Designee) Date (Signature Finance Dept. Review) Date AIiManagement Bill To: 36307 City of Waterloo 715 Mulberry Waterloo, IA 50703 3192914311 QUOTATION DO NOT IISE IN WAREHOUSE Order Number 3115410 Order Dale Page 11/8/2012 06:27:58 1 of l Quote Expires On 12/8/2(112 Ship To: City of Waterloo 715 Mulberry Waterloo, IA 50703 Requested By: AP Contact PO Number Ship Route Taker WASTE MANAGEMENT-4 ZQT LYLET em Item Deseription Delivery Instructions: ADD FRT 400 Ordered I Unit Price ExLPrice -DF-270 ROBERT GORDON DP HEATER Order Line Notes: 7.5 HP MOTOR, WHITE, MOTORIZED DISCHARGE DAMPER, INLET HOOD W/ 1" PERMANENT FILTERS,19" ROOF CURB, HOUSING INSULATION, STANDARD ANSI GAS TRAIN, STANDARD DISCHARGE CONTROL REMOTE, EXPLOSION PROFF ROOM OVERIDE SHIPPED LOOSE. 6-8 WEEKS OUT 1 EA 14,088.79 14,088.79 Total Lines: 1 SUB -TOTAL: 14,088.79 TAX: 0.00 AMOUNT DUE: 14,088.79 124208, 0808t20)O JOJ i E SUPPLY 329 W 6th St Waterloo, IA 50701 Phone:319-233-0525 Fax:319-233-3001 Web: www.johnstonesupply.com SOLD TO: WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO IA 50702-2000 08:26:59 01 Nov 2012 Branch Locations Waterloo 329 W 6th St Waterloo IA 50701 319-233-0525 Cedar Rapids 5040 Blahs Forest Way NE Cedar Rapids IA 52402 319-294-3140 For All AccountBiling Inquiries Please Call 319-233-0525 SHIP TO: WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO IA 50702-2000 319-291-4553 CUST FAX# 291-4523 *** QUOTATION *** Order Date 11/01/12 Order Number 01-138767- Customer Number 2636 Shipped VIA WILL CALL Customer P.O. KENT/MAKE UP UNIT Ordered By KENT QUIN Quote Date Quote # 11/01/12 138767 Total Amount Due PG# 16236.22 I 1 Remit To: Johnstone Supply Waterloo 329 W 6th St Waterloo, IA 50701 Sales Person TOM TERMS N 10 DAYS FOLL STMNT Item Johnstone Product Number ORD Quantity SHIP B/O I Item Description Each Price Unit Price Amount 1 2 3 4 5 6 7 8 9 10 11 12 13 CERTIFICATION NSRUPPRAM22 Special order parts are restock charges. Some THIS IS A 12,000 CFM 1296000 BTU NATURAL 3-PHASE 460 VOLT APPX. 4-5 WEEKS UP RUPP-START I THIS IS THE FACTORY RAM 22 MAKE UP AIR PLEASE SEE ATTACHED PLEASE LET ME KNOW THANKS KENT! ####### I 1 subject parts MAKE GAS OUT 1 START UNIT DATA IF I to freight not retumable. UP AIR I UP YOU HAVE I 0 UNIT I 0 FEE FOR ANY RUPPRAM22 MAKE UP AIR I RUPP START UP A RUPP QUESTIONS 14970.00 1266.22 14970.00 1266.22 Tax Rate 7.000% Taxable Amt $0.00 Total Tax $o.00 Core Total $0.00 MISC Charges Merchandise Total Tax Number Units Shipped 0 Freight/Fuel Surcharge MDSE DISCOUNT $0.00 $16236.22 TOTAL AMOUNT DUE This quote will be honored for 15 days from date shown above Remit To: Johnstone Supply Waterloo 329 W 6th St Waterloo, IA 50701 $16236.22 NOTE: ALL RETURNS SUBJECT TO RESTOCK FEE . NO RETURN ON SPECIAL ORDER OR INSTALLED PARTS. NO RETURNS AFTER 30 DAYS. RETURNS MUST HAVE INVOICE. PAST DUE ACCOUNTS SUB JECT TO 1.5% MONTHLY INTEREST CHARGE. 1 Des Monas sa 50'313 1-:-5-15-244-1105 -77-336-647-.„te FAx: s 5-2,44-9K2 Refrioei.ation rCorlditftininc.,• hating WaterJo 540 A :,'_)m,t2gh -3155 51:322 1 -31 9-291 , i 1E-2278 -85C-77-2-296.3 FAX: 319-291 -3C14 FAX: 5-279-7701 www.waynecennis.com s 15wa 515-253-3332 -500.293-3323 D.-2.tE 10-31-1 CITY .F WATERLOD BLOa. DEPT. 715 MULDEPRY WI:,TERLOU IA 5070 LJiY 1.31,1TE WATFP 1..)PRPTIFMT L'IT1-Ng KENT UOIN (319) 230-37a0 WqTERLOO Iq 50703 Orde'r-4/Rel CuE,t8L Ehip Via Req-Dt Rsferenc i% 10TH N30 813322-000 OUR TRiCK 103112 KENT 1377 J, rIHnTF ORDER -- DO NOT PAY Sh:Lpped U/N UNiT GnsF7 FECMHKE-UP AIR ; 5EE PTTIfICHED SPECS 4SIAPT-UP OPTIONPL STCIRT-UP aV FACTORY REP TWO 'AFE.: LEWD 1 L,f if r;E.itt9nc thEcn 11:10i12, YOU PPY A SERViCE CW,..FiGE OF 1 Vzc,:,'Wq..L. 8E AIMED Tt.-2, 5L. ?AST DUE ACCOUNTS. REMIT TO: P.O. BOX 636, DES MCiNES. !OWA 50303-0536 City Clerk Use Only Finance Committee Approval Date 19 1 /7(/C City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 11,657.00 plus ext. shipping cost of $ 0.00 bar screen heater installation to pay for or purchase This purchase or expenditure is being made because: bar screen gas fired air make up roof top unit quit working I —I Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Wilson Heating and Air are able to install the unit as soon as unit is available. [?1,A-5 Er—) p. u eus(, 44✓e i46f'ci aK,( 7"-e-7 L✓r: iNa /o i 1,4 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: I (Sanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/21 19 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 250,000.00 and the current available balance is $ 25070e :69- : (r. `i Respectfully submitted /3 / 11 \ to -a=/ / zG -: z �� '"� • t . 1Z„_)<' i 1 t `Z //- / (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date WILSON HEATING AND AIR 814 Jefferson St. Waterloo, Iowa 50701 Phone: 319-234-0467 Fax: 319-234-4430 QUOTATION DATE: 11/12/2012 RE: Bar Screen building, Installation of Makeup air unit ATTN: Keith Kerns Wilson Heating and Air will supply the material and perform the labor to complete the work listed below. SCOPE OF WORK: Remove gas piping, power wiring, control wiring and ductwork from existing unit. Remove existing unit from roof and place on ground. To be scrapped out by owner. Construct and install new structural framework onto existing roof curb/steel framing. Install new owner supplied, makeup air unit onto framework. Install new gas piping to unit and cap off remaining piping. Install new Nema 4X disconnect, breaker and power wiring to unit. Install new motorized discharge air damper and intake hood as per drawings. Install new 14 gauge, welded aluminum duct with flexible connection at unit. Install manufacturers standard control package in control room. Start up of new unit is to be provided by manufacturer. The above quoted work will be performed at a cost of---$11,657.00 --- including all taxes and permits. Thank you for the opportunity to quote this project. Sincerely, Michael D. Wilson Wilson Heating and Air City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VVM3 Departmant to expend $ 1,500.00 plus ext. shippingcost of $ 0.00 to pay for or purchase Desktop Basic use license This purchase or expenditure is being made because: extended license that we need for mapping system nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: the City already owns this system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: ❑Road Use Tax: nSewer. rSanitation: nBonds: ❑FederaVothergrants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1520 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respec Rally submitted, (Project Code) $ 20,000.00 V $ 20,000.00 v./ /42ti_ y r<�u. . Z`L 3K`/' c0%`vZ (Sgnature ept. Head Or Designee) Date ('Signature Finance Dept. Review) Date eyrie ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. 7775 Walton Parkway Suite 270 New Albany, OH 43054 Phone: (614) 933-8698 Fax: 909-307-3049 DUNS Number: 06-313-4175 CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 11/07/2012 To: 02/05/2013 Quotation # 20415584 Date: November 7, 2012 Customer # 439700 Contract # CITY OF WATERLOO WASTE MANAGEMENT DEPT 3505 EASTON AVE WATERLOO, I -A 50702 ATTENTION: Mark Brandes PHONE: (319) 291-4553 FAX: Material Qty Description 93198 1 ArcGIS for Desktop Basic (formerly ArcView) Single Use License Unit Price 1,500.00 Item Total: Total 1,500.00 1,500.00 Subtotal: Sales Tax: Estimated Shipping & Handling(2 Day Delivery) : Contract Pricing Adjust: If you would like to place an order for the items referenced in this quote via fax, please fax your Purchase Order (PO) to Customer Service in Redlands to the new toll free fax line: 1-800-330-7053. Please include this quote # on your PO. If you would like to purchase the items on the quote via credit card, please call 1- 800-447-9778 and reference this quote. 1,500.00 0.00 0.00 0.00 Total: $1,500.00 • Please indicate on your purchase order if this purchase is funded through the American Recovery and Reinvestment Act, and whether Esri is a Prime Recipient, Sub -recipient, or Vendor for reporting purposes. For questions contact: David Smith Email: david smitht7a esri.corrt Phone: (614) 933-8698 x5502 Acceptance of this quotation is limited to the Esri License Agreement and the Quotation Terms and Conditions This Quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law. If sending remittance, please address to: Esri, File No. 54630, Los Angeles, Ca 90074-4630 C AA ITLJn TL:...CC..- :.. I:.,_:a..J s� •L... •�-...� -..J -.. J:a: �.... :ti-------4..J ....J ..N..�L-J L_.-..h Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mittee approval required'? YES NO r If so, date approved: t� 27' J C City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Central Garage Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 010 18 7950 3871 Damage Claims /Fund 14,345.00 010 18 7950 45'-Auiemeti Ip 14,345.00 „On Thai r'CI 5 TOTAL $14,345.00 TOTAL $14,345.00 This amendment is being requested because: Insurance settlement and salvage deposited in 010-18-7950-3871. Transfer to be applied toward replacement for PD Car 111112 Prior Committee Actions (Dates): Fft_.%et, .19; ,1 (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodieslformslLine Item Amendment - 2013 - Transfer of Insurance Settlement - Replacement SUV for Car 111112.xis (Apr 2003) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Riverview Rec Area Trail Extension Paul Huting $ 212,000.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes Grant Name C. City Match No Riverview Rec Area Trail Extension Source of Funding Riverview CIP D. Other Entities Yes Name To be assigned by tbe Finance Dept. Project No. Subproject No. 1.0 % Paid by federal grant Grant Agreement Number Paid by state grant 95.00% Grant Agreement Number REAP 13-R4-YM % Paid by City 5.00% No X % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ Yes No ❑ ❑X El ❑X ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 This project will allow us to extend the trail around the lake at the popular new recreation area off Mitchell Avenue. This project is with the Iowa DNR, REAP Grant. Page 2 must be attached and signed. K:\shared goodieslforms\Riverview Area.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Riverview Rec Area Trail Extension Department No. project will be budgeted under Leisure Services Activity No. project will be budgeted under 4700 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date j"TZ3 To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: 416 411 — Fund: Fund: 0 200,000.00 411-37-4700- Total $ 200,000.00 12,000.00 12,000.00 TOTALS $ 200,000.00 $ 12,000.00 $ $ $ 212,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Improvement 200,000.00 $ 2,000.00 $ 2,000.00 10,000.00 210,000.00 TOTALS $ 200,000.00 $ 12,000.00 $ - $ $ 212,000.00 (Signature De ad) K:\shared goodies\forms\Riverview Area.xls\Page 2 (Constr Proj) (Mar 2010) Date (Signature Finance Dept. Review) Date