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Home My WebLink About11/13/20121. FINANCE COMMITTEE November 13, 2012 5:00 p.m.. Council Chambers Roll Call` Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 5, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sergeant Fangman; Investigator Mrzljak; Officer Jurgensen; Officer Miller; Officer Savage; Officer Blocker Interview and Interrogation School Waterloo, Iowa December 3-5, 2012 $1,650.00 2. Approval of request of David Chilcote of 414 Edwards Street is requesting garbage reimbursement in the amount of $189.00 because the property had a private hauler and the wrong account was erroneously given the exemption —Submitted by Suzy Schares, City Clerk. 3. Approval of request of Shelli Pint of Bank Iowa located at 3222 Kimball Avenue is requesting sewer reimbursement in the amount of $942.77 because the property has an irrigation system and they were unaware that they could call to have their bill adjusted accordingly —Submitted by Suzy Schares, City Clerk. 4. Approval of request of Erin Harvey of 218 Peoria Street is requesting garbage reimbursement in the amount of $255.00 because the property utilized a medium size can but was charged for a large size can —Submitted by Suzy Schares, City Clerk. 5. Approval of request of Richard and Joyce Capps of 140 Helen Road is requesting garbage reimbursement in the amount of S166.50 because the property utilized a small size can but was charged for a medium size can —Submitted by Suzy Schares, City Clerk. 6. Pre Authorizations to Expend over $1,000.00 Dept. p Amount +Est S/H Expenditure BuiidingfMaintenance $3,222.00 Furnish & install matching cabinets in City Hall Clerk's office Cultural & Arts $8,539.00 Specialized art rack shelving for art collection storage units -Garage $3,950.00 Differential repairs and gear replacement for street dept loader A01 Leisure Services $5,664.48 - 12 picnic tables for Gates Golf Course Traffic Operations $1,140.00 5 each of 150 watt and 250 watt Cobraheads for street lights Traffic Operations $1,134.60 10 each of 150 watt and 250 watt ballasts Traffic Operations $1,547.00 Aluminum traffic signal cabinet BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 5, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 22, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Grimm, Rental Housing Inspector 2012 IRC Performing Residential Building Clive, Iowa November 27-28 2012 $320.00 Jeff Siebel, Property Safety Inspector 2012 IRC Performing Residential Building Clive, Iowa November 26-28, 2012 $355.00 Jason Hernandez, Medical Officer B Shift IEMSA Conference Des Moines, Iowa November 8-10, 2012 $768.31 Mike Bown, Air Service Consultant for Trillion Aviation Air Service meetings, Airport Board meetings, meet with Mayor and Waterloo, Iowa from Elkader, Iowa October 1, 2012 — October 31, 2013 $1,500.00 Mark Brandes, CMOM Specialist; Brian Rath, Operations Supervisor Sanitary Sewer and Collection System Engineering Course Madison, Wisconsin December 3-6, 2012 $3,140.00 Officer Moore Patrol Officer Response to Street Drugs Johnston, Iowa November 26-30, 2012 $270.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that request to seek sealed bids for the Police Departments FYE 13 police vehicle equipment installation and equipment needs —Submitted by Dan Trelka, Director of Safety Services be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $19,000.00 Air service consultant services covered under IDOT Air Service Development Grant Center for the Arts $7,500.00 FY2013 Blanket authorization of food purchases Center for the Arts $24,320.00 Revised bid for design & install glass door for Forsberg Galleries Center for the Arts $18,736.00 Revised bid for design & install display cases for Finance Committee November 5, 2012 Page 2 collection City Clerk $6,921.00 Annual service billing on InfoTronics Time System to cover the period through March 31, 2014 Planning & Zoning $4,000.00 Appraisal services for 8 parcels of land located within the Sherwood Park Neighborhood Police $1,916.80 Renewal of ServicePac Technical Support contract for police department computers and hardware system for RTS support of DS3400 SAN Police $4,403.00 Yearly maintenance agreement with L3 communications for hardware and software support of the mobile -vision equipment Police $6,397.00 Renewal of service technical support contract for police department computers and servers hardware for VMWare Traffic Operations $1,091.19 1,450 foot of wire to be used for the CVS traffic signal installation Traffic Operations $5,387.00 Traffic signal poles, bases, 3-section heads, tunnel visors, etc. Waste Management $9,650.00 + Cartegraph software and license Services $50.00 Waste Management $1,900.00 + Software maintenance Services $50.00 Waste Management $4,079.01 + Autodesk Civil 3D software Services $50.00 Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Items on file in the City Clerk's office in the amount of $6,500.00—Submitted by Bradley Hagen, Airport Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Items on file in the City Clerk's office in the amount of $1,547.80—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the FYE2013 Bullet Proof vest grant in the amount of $23,560.00—Submitted by Captain Mohlis, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the FY13 IDOT Air Service development grant in the total project amount of $35,000.00 including the matching contributions required —Submitted by Bradley Hagen, Airport Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated November 5, 2012, pp. 1-32, in the amount of $4,865,939.64, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from a bills payment to Schmitt Telecom in the amount of $439.25. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:05 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2012_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS STAFF ONLY 010-11-1100-1346 REQUEST DATE Original - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Sgt. Greg Fangman,Inv. Enes Mrzljak, Officers Kyle Jurgensen, Matt Miller, Ed Savage, and Ben Bloker DATE: November 1,2012 NAME OF CLASS / MEETING: Interview and Interrogation School DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 3,2012 Return Date: December 5,2012 DATE(S) OF MEETING: December 3-5,2012 PURPOSE OF TRAVEL: Capt Leibold is requesting authorization to send Sgt. Greg Fangman, Inv. Enes Mrzljak, Officers Kyle Jurgensen, Matt Miller, Ed Savage, and Ben Bloker to Interview and Interrogation School at Hawkeye Community College on December 3- 5,2012. This 3-day school is taught by the CTK Group, which are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The cost of registration is $275.00 per officer. The class is sponsored by the Waterloo Police Department and is taught at Hawkeye Community College. There is no other cost associated with this course. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE XX PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $1650.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1650.00 TAXI PARKING AIRFARE RAMC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 275.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR ail DATE f/ DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 13, 2012 Prepared: November 7, 2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: David Chilcote of 414 Edwards Street is requesting garbage reimbursement in the amount of $189.00 because the property had a private hauler and the wrong account was erroneously given the exemption. Shelli Pint of Bank Iowa located at 3222 Kimball Avenue is requesting sewer reimbursement in the amount of $942.77 because the property has an irrigation system and they were unaware that they could call to have their bill adjusted accordingly. Erin Harvey of 218 Peoria Street is requesting garbage reimbursement in the amount of $255.00 because the property utilized a medium size can but was charged for a large size can. Richard and Joyce Capps of 140 Helen Road is requesting garbage reimbursement in the amount of $166.50 because the property utilized a small size can but was charged for a medium size can. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. ACZA ,fir 11 % 4AA•( to -2 q o2 8 _ 0q jv ► i v yo90id ail cicitt C, II Ed i rots SI- 1A/crl00' fip 50 ~7 U3 UUG6')FR DISPLAY Display Account--Hiy Account No 04 10--1270 4090 Billing Date Customer CHILCOTE DAVID G Ph 232-7319 Address 414 EDWARDS ST WATF:RWO 5=Payments ? Billing Consu Dat e 10/29/12 28 7/30/12 28 4/30/12 24 1/30/12 25 _ 10/28/11 34 7/28/11 52 Water Sewer Garbage STORM Payment Payment Payment Payment 45.49- 67.20- 39.96- 67.20- 41.34- 69.18- 49.95- 67.20- 73.06- 67.20- 31.50- 31.50- 31.50-' 31.50- 31.50-' 8.25- 8.25- 8.25- 8.25- 8.25- 11/07/12 9:29:03 Activity Total St Cnd Payment 0. 152.44- P 146.91- P 150.27- P 156.90- P 180.01- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Display Account History Account No 04 10 1270 4090 Billing Date Customer CHILCOTE DAVID G Ph 232-7319 Address 414 EDWARDS ST WATERLOO 5=Payments ? Billing Consu Date 4/28/11 24 1/26/11 30 44.81- 79.08- 10/27/10 26 37.43- 71.16- 7/26/10 27 38.62- 71.16- 4/26/10 26 37.43- 60.21- 1/27/10 26 37.43- 60.21- Water Sewer Garbage STORM Payment Payment Payment Payment 38.84- 70.56- 33.08- % 8.66- 8.25- 8.25- 8.25- 8.25- 11/07/12 9:29:03 Activity Total St Cnd Payment 151.14- P L 132.14- P 116.84- P 118.03- P 105.89- P 97.64- P + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 0 L A . 41 4) Billing Address: 0 0 w 0 d g Address: O a O " 4 W O 0 w Hm r O U m E u L 0 Y a M a d % mw u17 3 O ' al M c u 0 • Qu `0 m M o 0 = .0yu m Quo — by declare that a ow 440 E z l� 0) 1- W c -mro>.x 0rom Na0.i 3 m m �a os .,mj >.MNdUx ON 0.• r'i y.mi 3 m m o ° r "L e x�r N EH❑ T �.OjHrpmp ' r O y d . ro m N roroNEAm3 %% m ayb0ub0 H• SyFU 0mry ay 0 u o ff. of '1°w yG .m1 0 E v 7 m 0i N a Co p u -N Tmpp]]roo gH yNNH.Op mU pG ">, EO• m O.�mam U C�UWS d'"�9 y EJOH M 0 0 H o0i yy N d yNmm04>, .di.C, al a,v .'~i 42 .1 0 330•00A30 Y O U Copy - yellow City Clerk's Copy - white BANK 3222 Kimball Ave. Suite A Waterloo, Iowa 50702 October 11, 2012 Waterloo City Clerk & Finance Dept. 715 Mulberry Street Waterloo, IA 50703 RE: Banklowa, 3222 Kimball Avenue Account # 16-67-2000-044651 To Whom It May Concern: Thank you for taking time to review our bill for the readings from 6-15-12 through 9-14-12. The amount charged for our sewer went up considerably from past billings. As we all know, it was a hot and dry summer — our irrigation system got a real good workout here at Banklowa. We went ahead and paid the bill — not realizing that we could call and request a credit back. At this time, I am requesting that we be credited back a large portion of the $843.95 that we paid for our sewer bill. If you have any questions, please contact me at 319-236-2140. Thank you for your time and consideration Sincerely, Shelli Pint BANKIOWA Shelli.Pint@bankiowa.com (3191 236-2140 • 1-866-231-7460 • Fax (319) 235-7424 www.bankiowa.com Cedar Rapids • Cedar Falls • Independence • Jesup • Lamont • Norway . Waterloo 3/23/12 12/22/11 9/21/11 UUUG6DFR D I SPLAY Account No 16 67 2000 Customer BANKIOWA Address 3222 5=Fayments ?#3i 1 I i ng Consu Dat e 9/24/12 396 KIMBALL Water Payment 509.59- 6/25/12 91 140.79- 7 27.82- 0 25.89- 2 25.89- 6/23/11 21 41.28- Display Account History 44651 Billing Date Ph 236-2140 AVE WATERLOO 11/07/12 9:29:42 Activity Sewer Garbage STORM Payment Payment Payment 860.02- O 105.93- 213.85- Y 105.93- 40.13- 105.93- 40.13- 105.93- 40.13- 105.93- 65.55- 105.93- Total St Cnd Payment 1475.54- P 460.57- 173.88- 171.95- 171.95- 212.76- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 5 620 P P P P P Vjo,rLUu c3\,- nn i (lam vy``\ 20o 2_009 2.04 3/ «1 ra T1a Lk) V,/corks) Accou✓1i- 0s71Cesa (5&,3)3"--)9 AA_ a vciiA')cy_ Q� cam c)` c )o� VC \p`� s \JD A301 C-�C)- v C c� Cf� c\oven as ceck.k /s-• 00 cto,_a_v•pv- p is•co 4-/ cOuLoyl_z_.r p �s_oO maulf-1/1 5,60 t So O (00 .00 (oO . co coo. 00 $ S oc) RECEIVED 20120CT S RP11I35 CITY CLERK AUDITORS OFFICE 111G6DFR DISPLAY 11/07/12 9:30:42 WG6DFR DISPLAY 11/07/12 9:30`42 Display Account History Display Account History lccount No 1£ Z0 2000 56652 Billing Date Account No 12 50 2000 56652 Billing Date :ustomer HARVE�1°ERIN Ph 563/379-5105 Activity Customer HARVEY ERIN Ph 563/379-5105 Activity lddres`s 218 PEORIA ST WATERLOO Address 218 PEORIA ST WATERLOO i=Payments S=Payments ' Billing Consu Water Sewer Garbage STORM Total St Cnd ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment Date Payment Payment Payment Payment Payment _ 9/17/12 5 19.26- 37.50- 27.00- 8.25- 92.01- P _ 9/16/09 7 15.30- 31.65- 46.50- e 93.45- P RT. _ 6/18/12 6 19.26- 37.50- 30.00- 8.25- 95.01- P _ 6/16/09 8 15.30- 31.65- 46.50- 93.45- P _ 3/16/12 6 19.26- 37.50- 46.50- • 8.25- 111.51- P • _ 3/16/09 9 15.30- 31.65- 46.50- > 93.45- P _ 12/16/11 5 17.87- 37.50- 46.50- i 8.25- 110.12- P _ 12/15/08 8 12.73- 31.65- 46.50- 4 90.88- P _ 9/16/11 5 17.87- 37.50- 46.50- • 8.25- 110.12- P _ 9/16/08 7 12.73- 31.65- 46.50- .: 90.88- P _ 6/16/11 6 17.87- 37.50- 46.50- i 8.25- 110.12- P 6/16/08 8 13.33- 33.23- 48.83- 95.'9 P RT + + ,3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=BilI/Pmt F19 Cost ,20=Meter F21 Cust His F22=Bill His F20=Meter F21=Cust His F22=Bill His JUGGDFR DISPLAY 11/07/12 9:30:42 Display Account History Iccount No 12 50 2000 56652 Billing Date :ustomer HARVEY ERIN Ph 563 379-5105 Activity tddress 218 PEORIA ST WATERLOO rPayments ' Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment . 3/15/11 9 17.87- 37.50- 46.50- , 8.25- 110.12- P _ 12/.15/10 8 16.85- 37.50- 46.50- 0 8.25- 109.10- P 9/15/10 7 17.64- 39.38- 48.83- i 8.66- 114.51- P RT 6/15/10 11 19.29- 35.01- 46.50- : 8.25- 109.05- P 3/16/10 11 19.29- 35.01- 46.50- 8.25- 109.05- P 12/15/09 9 16.02- 33.23- 48.83- 1 98.08- P 3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust 20=Meter F21=Cust His F22=Bill His F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Gust UUG6DFR DISPLAY 11/07/12 9:30:42 Display Account History Account No 12 50 2000 56652 Billing Date Customer HARVEY ERIN Ph 563/379-5105 Activity Address 218 PEORIA ST WATERLOO- 5=Payments ? Billing Consu Water Sewer Garbage SIOIBI Total St Cnd Date Payment Payment Payment Payment Payment _ 3/17/08 9 13.33- 33.23- 48.83- • 95.39- P RT _ 12/14/07 0 8.99- 10.55- 15.50- 35.04- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21 Cust His F22=Bill His It )y S' 31 .(3C) 6 co ' J 140 Helen Road Waterloo, Iowa September 7, 2012 City of Waterloo Finance Committee 715 Mulberry Street Waterloo, Iowa 50703 To Whom It May Concern: A few weeks ago our garbage can was damaged in the process of being dumped during pick up. We called and reported the damage, and it was repaired/replaced that afternoon. The next day a service man from the department came with a replacement. He discovered that we had been charged from April 2003 for a medium sized can but actually have a small can. He said that we should report this to billing. We talked to Laura and she confirmed the error. She calculated an overcharge of $163. May we please have a refund or a letter of credit on our next statement. Thank you, 4icirleanWya-ce Capps. 11/07/12 9:32:25 235-5662 Activity WATERLOO UG6DFR• DISPLAY Display Account History ccount No 11 50 0570 47114 Billing Date 1 stomer CAPPS RICHARD & JOYCE Ph .ddress 140 HELEN RD =Payments ' Billing Consu Water Sewer Date Payment Payment 9/08/06 28 25.33- 60.21- . 6/09/06 22 20.70- - 3/09/06 26 23.79- _ 12/09/05 20 17.59- 9/09/05 29 23.95- 6/09/05 24 20.42- UUG6DFR DISPLAY 53.49- 60.21- 50.13- 55.17- 55.17- Garbage STORM Total St Cnd Payment Payment Payment 31.50- f 117.04- P 31.50- t 31.50- 31.50- 31.50- 31.50- c Display Account History Account No 11 50 0570 47114 Billing Date Customer CAPPS RICHARD & JOYCE Ph Address 140 HELEN 5=Payments ? Billing Consu Date _- 3/09/05 23 _ 12/09/04 24 9/09/04 6/10/04 3/10/04 _ 12/10/03 Water Payment 19.71- 17.69- 23 17.08- 20 15.25- 26 18.91- 26 18.91- 105.69- P 115.50- P 99.22- P 110.62- P 107.09- P UUG6DFR DISPLAY Display Account History Account No 11 50 0570 47114 Billing Date Customer CAPPS RICHARD & JOYCE Ph 235-5662 Activity Address 140 HELEN RD WATERLGp 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment _ 9/10/09 25 32.90- 58.53- 31.50- ( _ 6/10/09 30 38.42- 61.89- 31.50- 3/09/09 27 35.12- 61.89- 31.50- t _ 12/09/08 32 33.90- 70.29- 31.50- c 9/10/08 26 28.38- 60.21- 31.50- i 6/10/08 28 30.17- 63.57- 31.50-1 11/07/12 9652-1g Total Payment 122.93- P 131.81- P 128.51- P 135.69- P 120.09- P 125.24- P 11/07/12 9:32:25 F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19 Cust F20=Meter F21=Cust His F22=Bill His 235-5662 Activity RD WATERLOO Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 55.17- 31.50- • 106.38- P 56.85- 31.50- c 106.04- P 55.17- 31.50- • 103.75- P 50.13- 31.50- a 96.88- P 60.21- 31.50- c 110.62- P 60.21- 31.50- : 110.62- P JUG6DFR DISPLAY Display Account History account No 11 50 0570 47114 Billing Date ;ustomer CAPPS RICHARD & JOYCE Ph tddres address 140 HF1 FN i=Payments Billing Consu Water Date Payment _ 9/09/03 28 20.13- 11/07/12 9:32:28 235-5662 Activity RD WATERLOO Sewer Garbage STORM Payment Payment Payment 63.57- 31.50- .c _ 6/10/03 5 7.75- 13.91- 10.00- 34Ex1t F14=MthIv Rill F16=A.-.-t L.f., F17=a:11 cic-o:1 JUG6DFR DISPLAY Display Account History account No 11-50 0570 47114 Billing Date lustomer CAPPS RICHARD & JOYCE Ph 235-5662 Activity address 140 HELEN RD WATERLOO i=Payments ? Billing Consu Water Sewer Date Payment Payment _ 9/12/12 35 55.15- 73.14- _ 6/12/12 33 52.39- 73.14- 31.50- c _ 3/12/12 27 44.11- 73.14- 31.50- ( _ 12/12/11 31 46.10- 81.06- 31.50- . _ 9/12/11 30 44.81- 75.12- 31.50- _ 6/10/11 32 47.38- 75.12- 31.50- Tota1 Payment 115.20- P 31.66- P St Cnd 11/07/12 9:32:03 Garbage STORM Total St Cnd Payment Payment Payment 31.50- 0 8.25- 168.04- P 8.25- 8.25- 8.25- 8.25- 8.25- 165.28- P 157.00- P 166.91- P 159.68- P 162.25- P ,3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi1l/Pmt F19=Cust ,20=Meter F21=Cust His F22=Bill His .ast option was: DAILY OPERATIONS JUG6DFR DISPLAY Display Account History account No 11 50 0570 47114 Billing Date :ustomer CAPPS RICHARD & JOYCE Ph 235-5662 Activity address 140 HELEN RD WATERLOO i=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment _ 3/09/11 28 42.24- 75.12- 31.50-. 8.25- 11/07/12 9:32:03 Total Payment 157.11- P St Cnd _ 12/09/10 29 41.06- 77.10- 31.50- C 8.25- 157.91- P 9/09/10 26 37.43- 67.20- 31.50- • 8.25- 144.38- P _ 6/10/10 29 41.06- 56.85- 31.50- . 8.25- 137.66- P 3/10/10 24 34.99- 56.85- 31.50- . 8.25- 131.59- P _ 12/09/09 20 27.41- 50.13- 31.50- .6 109.04- P i3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19 Cust ?20=Meter F21=Cust His F22=Bill His .ast option was;.iIAILY OPERATIONS UUG6DFR DISPLAY Display Account History Account No 11 50 0570 47114 Billing Date Customer CAPPS RICHARD & JOYCE -Ph 235-5662 Address 140 HELEN RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment Payment Payment _ 3/11/08 31 32.93- 68.61- 31.50- 12/10/07 26 26.03- 60.21- 31.50- ( 9/07/07 6/08/07 3/12/07 _ 12/11/06 27 26.87- 55.17- 26 26.03- 55.17- 23 23.50- 55.17- 25 23.02- 58.53- 31.50- 0 31.50- 0 31.50- 31.50- f St Cnd 11/07/12 9:32:19 Activity Total Payment 133.04- P St Cnd 117.74- P 113.54- P 112.70- P 110.17- P 113.05- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,222.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date ) iir) . ,j2 This purchase or expenditure is being made because: Furnish & install matching cabinets in City Hall Clerk's Office Vendor selected for this purchase: Prairie Construction Services Inc. Bids or written quotes were taken on this purchase, as follows: Li Bids or quotes were not taken on this purchase because: Prairie Construction Services was current contractor on Clerk's Office Remodel Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund CI Road Use Tax n Sewer ri Sanitation �X Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tfully submitted, `(-S+gnafure De ead or Designee) Date (Sig tureGF Finance Dept. Review) K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) (Project Code) ',z // Date Pram CONSTRUCTION SERVICES INC. General Contractors October 31, 2012 Craig Clark City of Waterloo 715 Mulberry Street Waterlo, IA 50703 RE: 8051 - City of Waterloo City Hall Clerk's Office Renovation Additional Cabinets in Waterloo City Hall Clerks Office We propose to furnish and install the additional matching cabinets in the Waterloo City Hall Clerks Office for a the lump sum of $3,222.00 Including: - 3 Base Cabinets - 3 Wall Cabinets - Laminate Fillers - One 69" Postform End Splashes 23"w x 36"t x 24"d with Two Adjustable Shelves in Each 23"w x 51-112"t x 12"d with Three Adjustable Shelves in Each Laminate Countertop with Integral Coved Splash and Two Loose Acceptance Date aron ore Estimator/Project Manager * (Phone) 319-234-4456*(Fax) 319-234-4458 www.prairieconstructionservices.com nBonds City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 8,539.00 plus est. shipping costs of $ to pay for or purchase specialized art rack shelving for art collection storage units City Clerk Use Only Finance Committee / Approval Date )I/ 1. I -02 This purchase or expenditure is being made because: Additional shelving will increase and maximize mobile collection storage capacity. Cost will be charged to Community Foundation Youth Pavilion Exhibit Program Fund. Vendor selected for this purchase: OSDI - SpaceSaver ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Shelving is an enhancement of a proprietary system which is already in place. Using this vendor will assure compatibility and will continue existing warranties and service agreements covering our mobile storage systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nFederal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: Community Foundation YP Exhibit Program Fund (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is $ Respgctfully submitted, X (1/.461.i_ef (Signature Dept. Head or Desig (Project Code) 11(2.. Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pro -Authorization. xis (Mar 2010) +.:1SDI-Spacesaver Specialists in Storage & Retrieval _ ,.(iZ'• To: Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Attention: Kent Shankle Curator Products & Services Purchased SHELVING ADD -ON PROJECT (2) Shelf Supports per Shelf and (1) Reinforcement and Installation- Has Been Applied) OPTION (2) Spacesaver 4 Post Storage Shelving- ( Includes per Shelf)- (68) 42"x24" Shelves With Holes (64) 48"x24" Shelves With Holes Total Cost- $8,539.00 *The Above Pricing Includes Freight, Delivery, (MSRP Value -$15,021.00- Museum Discount Prices are valid for 30 days beginning Thursday, November 01, 2012. Payment Terms: Master Card & Visa accepted. 45% due with order, 45% due with shipment, 10% due upon completion. Payment due within 10 days upon receipt; finance charge of 1 1/2% applied after 10 days. Purchase authorization shall be executed by signature on sales contract or by issuance of a corporate purchase order. Upon acceptance OSDI will commence order process for all products and services described within the sales contract. Authorized by: Signed by: Authorized Date: 1615 Second Avenue Des Moines, IA 50314-3602 Phone: 515-244-1911 Fax: 515-244-2107 www.osdi.com City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,950.00 plus est. shipping costs of $ 0.00 to pay for or purchase Differential repair and gear replacement - Street Department A01 Loader City Clerk Use Only Finance Committee Approval Date 1 / I(� i This purchase or expenditure is being made because: Excessive metal found during inspection of differential Vendor selected for this purchase: Murphy Tractor Co Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM parts availability only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax n Sewer ri Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or'Designee) (Project Code) $ 200,000.00 ,�1/i3 t,� ? err,,%GC1 ,Ltd"4 L Date (Signature Finance -Dept. Review) Date K:\shared goodies\forms\Central Garage - Street Dept Loader A01 Differential - Nov 12.xls (Mar 2010) Page 1 of 1 MICHELLE WEIDNER From: MARK RICE Sent: Tuesday, November 06, 2012 9:35 AM To: MICHELLE WEIDNER Subject: Pre Auth Hi Michelle, Could you do me a favor and pencil in a pre-auth for 11/13 to Murphy Tractor for $3950 for differential repair and gear replacement for street dept loader A01. Will be paid from 010-18- 7955-1571. I will turn in paperwork when I return on Tuesday.... Thanks! Mark Sent from my Verizon Wireless Phone ) ;1 L i(7 11/7/2012 City Clerk Use Only Finance Committe Approval Date if / / 7%' ( 9"-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,664.48 plus est. shipping costs of $ to pay for or purchase 12 picnic tables for Gates Golf Course. This purchase or expenditure is being made because: to replace old tables. Vendor selected for this purchase: Pilot Rock Cherokee IA X Bids or written quotes were taken on this purchase, as follows: Pilot Rock, Cherokee IA $5,664.48 freight included Kay Park Recreaction, Janesville IA $7,981.20 + $90 freight Fry Park & Playground Equip, North Kansas City MO $6,350.40 + $1,220 freight Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is Respectfully submitted 1 nature Dep d or Designee) $ 37,941.00 P. ; / / / / J/,/.U.1,°t& /7.7 :. ri`J- '(Siggnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,140.00 plus est. shipping costs of $ to pay for or purchase 5 each of 150 watt and 250 watt Cobraheads for street lights City Clerk Use Only Finance Committee Approval Date II 1 1 t't 1.7 This purchase or expenditure is being made because: Replace defective fixtures. Vendor selected for this purchase: 3E Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $1,140.00 Crescent Electric Supply Co. Waterloo, IA $1,487.80 Van Meter Waterloo, IA $1,573.24 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax I I Sewer ❑ Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte r (Project Code) $ 28,000.00 v / $ 22,735.44 ,2/.56,i 13`' ' cl r,t /,✓ € Z-/ 1 L it 7-2 /Y (Signature Dept. Fi ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-November-Expenditure Pre-Authorization-150&250 watt Cobraheads.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,134.60 plus est. shipping costs of $ to pay for or purchase 10 each of 15o watt and 250 watt ballasts City Clerk Use Only Finance Committee Approval Date 11/�3/7/'li2- This purchase or expenditure is being made because: Replace defective ballasts. Vendor selected for this purchase: Crescent Electric Supply Company Bids orwritten quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $1,134.60 Van Meter Waterloo, IA $1,212.38 3E Waterloo, IA $1,513.90 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund hl Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 28,000.00 and the current available balance is Respectfully submitted, (Signature Dept`Head or Designee) $ 7 Z354 7 .0 /f -7 '2,1 /2 Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\2012-November-Expenditure Pre-Authorization-150&250 watt Ballasts.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 11 r );1 1--it, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,547.00 plus est. shipping costs of $ to pay for or purchase Aluminum traffic signal cabinet This purchase or expenditure is being made because: For fiber project Vendor selected for this purchase: 3E ❑X Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $1,547.00 Crescent Electric Supply Co. Waterloo, IA $1,503.00 + shipping Van Meter Waterloo, IA $1,638.58 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation QX Bonds ❑ Federalother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 409-17-7161-2193' 9,1a5 TOF-205 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, azu- (Project Code) $ 120,000.00 $ 88,900.00 '7 / 1 .lik, /%/:(CL67-4 7 /( (Signature Dept.t1ead or Designee) r ` Date (Signature Finance Dept. Review) Date K:\shared goodies\fonns\2012-November-Expenditure Pre -Authorization -Aluminum Cabinet for fiber project.xls (Mar 2010)