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Home My WebLink About10/15/20121. 2. 3. 4. 5. 6. 7. FINANCE COMMITTEE Octeber 15, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 8, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mark Brandes, CMOM Specialist; Brian Rath, Operations Supervisor Sanitary Sewer and Collection System Engineering Course Madison, Wisconsin December 3-6, 2012 $2,790.00 Steve Jordan, Fire Marshal R222 — Principals of Fire Protection: Structures and Systems Emmitsburg, Massachusetts September 24- October 5, 2012 $300.48 Sergeant Carter Dealing with Difficult People Cedar Falls, Iowa November 15, 2012 $149.00 Ed Abben, Building/Maintenance; Todd Henrich, Building/Maintenance; Joel Shepard, Building/Maintenance Gas Heating Diagnostics Waterloo, Iowa October 23, 2012 $360.00 Brian Backer, Chief HVAC Inspector Gas Heating Diagnostics Waterloo, Iowa October 23, 2012 $120.00 Officer Lindaman FBI Hazardous Devices Basic School Huntsville, Alabama January 5-17, 2013 $8,500.00 Mark Gallagher, Sports Manager Athletic Business Conference & Expo/National Association for Youth Sports Congress New Orleans, Louisiana November 27- December 1, 2012 $1,859.00 8. 9. 10. 1I. 12. 13. 14. 15. Larry Ticknor; Rusty Zey; Randy Shepard; Troy Deeds Airport Wildlife Training Waterloo, Iowa October 19, 2012 $900.00 Joel Shepard, Building Maintenance NEC Update Class Waterloo, Iowa November 14, 2012 $180.00 Todd Henrich, Building Maintenance NEC Update Class Waterloo, Iowa November 14, 2012 $180.00 Steven Sturtz, Permit Writer 2012 IRC Residential Building Inspections Johnston, Iowa November 27-28, 2012 $270.00 Officers Lindaman and Rulapaugh Advanced Electronics Course Des Moines, Iowa December 3-7, 2012 $465.00 Officers Erie & Lippert Defensive Tactics Instructor Recertification Johnston, Iowa November $280.00 27, 2012 Sergeant Hoelscher Advanced Electronics Course Des Moines, Iowa December 10-12, 2012 $155.00 Michelle Weidner, Chief Financial Officer 17rn Annual Governmental GAAP Update Webinar-in office November 1, 2012 $180.00 16. Approval of contract with Advanced Environmental for removal of debris from property at 1135 Magnolia Parkway in the amount of $1,800.00 Submitted by Noel Anderson, Community Planning & Development Director. 17. Pre Authorizations to Expend over $1,000.00 Dept. Amount /fI Est Expenditure Building Inspection $8,000.00 Software support for builder Radius software system Central Garage $1,319.67 GPS Data Plan annual fee Central Garage $2,700.00 Emergency Lightbars and Strobes Leisure Services $12,100.00 20' X 24' shelter at Byrnes Park Leisure Services $7,080.00 One 24' landscape trailer Leisure Services $8,220.00 Shade structures for the Gates Park Pool Leisure Services $14,000.00 No -rise study for the Riverview Recreation Area vault toilet and a no -rise study for the Boating Center Parking Area Police $14,415.00 + $150.00 Purchase three digital video recorders for patrol vehicles Waste Management Services $7,037.79 + $75.00 Pump parts BUDGET LINE ITEMS TO BE AMENDED 18. Authorization to increase Line Item 3000 (WPD co/Cash) and Line Item 1512 (WPD Forteiture) in the amount of $15,000.00—Submitted by Captain Mohlis. 19. Approve project budget for Lou Henry Hoover Sculpture Garden in the amount of $199,581.00—Submitted by Eric Thorson, City Engineer. 20. Approve project budget for Federal Jumpstart New Construction Round #4 in the amount of $1,074,671.00 Submitted by Nancy Gulick Community Development Coordinator. 21. Approve project budget for Law Enforcement Terrorism Prevention Grant (LEIN) #8 in the amount of $270,268.00 Submitted by Daniel Trelka, Director of Safety Services. 22. Approve project budget for use of BCLRF funds for Asbestos Abatement at 1001 Linden (former Omega Cabinets Building) for the new Public Works Building Project — Submitted by Mark Rice, Public Works Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 8, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt. Absent: Hart. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of October 1, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Elizabeth Andrews, Registrar Waterloo Center for the Arts; Carolyn Carpenter, Phelps Youth Pavilion Manager; Laura Stammler, Development/Marketing Manager; Bonnie Winninger, Education Director Iowa Museum Association Annual Meeting and Conference Iowa City, Iowa October 21-23, 2012 $998.00 Cammie Scully, Director of National Haitian Art Conference and Annual meeting; and pick up a donation to the collection and exhibition New York City and New Jersey October 17-30, 2012 $3,415.00 Waterloo Cultural and Arts Commission Officers Girsch & Savage Project Safe Neighborhood Anti- Gang Summit Milwaukee, Wisconsin October 30- November 1, 2012 $590.00 Todd Wilson, Planner/Analyst Iowa Homeland Security Conference Des Moines, Iowa November 6-7, 2012 $337.00 Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that Authorization to seek bids for one (1) 2013 Automated Side -Loader Garbage Truck —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that authorization to seek bids for the rental of three (3) motor graders to support snow operations for the period of November 15, 2012 to March 15, 2013—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $4,880.00 Painting underside of skywalk connected to the Waterloo Building Central Garage $17,896.00 Remove and replace existing underground flex piping to dispensers at the City Fuel Distribution Site Central Garage $9,681.50 Vehicle mobile radio's City Clerk $30,782.70 Membership renewal with Iowa Northland Regional Council of Governments for 2013 Finance Committee October 8, 2012 Page 2 City Clerk $18,186.00 Flood insurance for Riverfront Stadium Fire $13,000.00 Various water supply devices, nozzles, ground monitors, intake valves, etc. Leisure Services $19,071.25 Vehicle mobile radio's Leisure Services $23,876.58 One John Deere 1565 outfront mower and mower deck Leisure Services $4,000.00 Removal & replacement of approximately 500 sq. ft. of handicap approach and sidewalk in need of repair in front of Young Arena Leisure Services $21,010.00 Amended pre auth — bleacher pads and sidewalks at Riverfront Sports Park Police $32,479.20 Annual software license enterprise agreement for police department computers for Microsoft products Sanitation $16,158.60 Vehicle mobile radio's Sewer $20,100.20 Vehicle mobile radio's Sign/Traffic $10,695.35 Vehicle mobile radio's Street $32,592.15 Vehicle mobile radio's Street $25,500.00 + $250.00 Crack sealer sealant Traffic Operations $2,711.75 Speed limit signs, delineators, etc. Traffic Operations $10,650.15 + $451.01 Left and right turn thermoplastic arrows Traffic Operations $1,764.00 4 wireless sensors and mixing tubes Traffic Operations $1,272.25 Traffic signal pole, signal head, pedestal base and related hardware Traffic Operations $2,888.34 161 bags of reflective beads Traffic Operations $1,000.00 Brick paver repairs for light base Traffic Operations $13,925.10 15-30 ft street poles and hardware Waste Management Services $46,975.88 1500kVA transformer for the UV disinfection project Waste Management Services $1,897.00 + $25.00 Nozzle for cleaning sewer lines Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item 3000 (Local Option) and Line Item 1513 (Chemicals, Gas & Sup) in the amount of $30,000.00—Submitted by Mark Rice, Public Works Director, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the FY13 Alcohol Incentive grant in the amount of $61,500.00—Submitted by Police Department, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that project budget for travel to the Haitian Art conference funded by donations in the total amount of $3,415.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 8, 2012, pp. 1-28, in the amount of $3,095,557.93, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom. With no further business before the committee, it was moved by Schmitt seconded by Cole that the meeting be adjourned at 5:12 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED Q%/1 ? j' TRAVEL REQUEST FY`i4cr3 BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 7c ' Original - Clerk/Finance / 'Co ►-.. nt NAME(S) AND POSITION(S): Mark Gallagher, Sports Manager DATE: 10/17201 / NAME OF CLASS / MEETING: Athletic Business Conference & Expo/National Association for Youth Sports Congress DESTINATION: New Orleans, Louisiana DEPARTURE POINT IF NOT WATERLOO: Waterloo, Iowa DEPARTURE DATE: 11272012 RETURN DATE: 12/1/2012 DATE(S) OF MEETING: November 28, 2012-December 1, 2012 PURPOSE OF TRAVEL/TRAINING: Travel to this conference includes the opportunity to attend 3 concurrent events. The National Association for Youth Sports Congress(NAYS), the Athletic Business Conference and the Athletic Business Expo. Attendance of the Athletic Business events will provide education on current trends and issues in the field, including targeted sessions for departments building, equipping and preparing to open and operate new recreation centers. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 750.00 LODGING 50.00 200.00 MEALS 439.00 REGISTRATION 400.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,859.00 TAXI PARKING AIR/BAGS MISCITOLLS BUDGET LINE ITEM: 010-37-4200-1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 1,859.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR i TE ATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY >^l'U BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ='ti 77t'ef 3/5 /d C• 1a'/;2- //Copy - Department NAME(S) AND POSITION(S): Ernie Colbert — USDA to train Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds DATE: 10/5/12 NAME OF CLASS / MEETING: Airport Wildlife Training DESTINATION: Waterloo Regioinal Airport DEPARTURE POINT IF NOT WATERLOO: Des Moines, IA DEPARTURE DATE: 10/19/12 RETURN DATE: 10/19/12 DATE(S) OF MEETING: 10/19/12 PURPOSE OF TRAVEL: FAA -required wildlife training for all airport maintenance/ARFF personnel WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE (USDA) DEPARTING FROM: Des Moines ESTIMATE OF COST: LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 900 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 29 7700 1315 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR 4-172 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ()/6, FY v2 / 'BUDGETED / EXPENDED YTD THIS REQUESTREQUEST ,jp,�i; LEFT AFTER THIS 5, ?-,w Ori•inal- Clerk/Finance 'Copy - Department DATE NAME(S) AND POSITION(S): Joel Shepard, Building Maintenance DATE: 10/5/12 NAME OF CLASS / MEETING: NEC Update Class DESTINATION ; G�'liTC'(-� C TCw ri.�- i „i� DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/14/12 RETURN DATE: 11/14/12 DATE(S) OF MEETING: 11/14/12 PURPOSE OF TRAVELJTRAINING National Electrical Code Class/NEC 2011 Booklet WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 180.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: 010-22-8800-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY-0 WATT 9O DEPART HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED /, S /346. FYa /3 BUDGETED /`36L4 UC; EXPENDED YTD %3(, CO THIS REQUEST / 1 /c.) LEFT AFTER THIS REQUEST /7 7c-rt <<i DATE i / /6- /(/ ' Original - Clerk/Finance Copy - D . • tment NAME(S) AND POSITION(S): Todd Henrich, Building Maintenance DATE: 10/5/12 NAME OF CLASS / MEETING: NEC Update Class DESTINATION DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/14/12 RETURN DATE: 11/14/12 DATE(S) OF MEETING: 11/14/12 PURPOSE OF TRAVEL/TRAINING National Electrical Code Class/NEC 2011 Booklet WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 180.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: 010-22-8800-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO -DEPARTMENT HEAD 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 02013 BUDGETED EXPENDED YTD THIS REQUEST LEFT Al- 1 tit THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY OiG,��,z570 /3 /( 74 7o) /4//.20/� Copy - Department NAME(S) AND POSITION(S): Steven Sturtz, Permit Writer DATE: 10-11-12 NAME OF CLASS / MEETING: 2012 !RC Residential Building Inspections DESTINATION DEPARTURE POINT IF NOT WATERLOO: Johnston, Iowa DEPARTURE DATE: 11-27-12 RETURN DATE: 11-28-12 DATE(S) OF MEETING: 11-27-12 thru 11-28-12 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: Cedar Falls, Iowa ESTIMATE OF COST: 100.00 50.00 120.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 270.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 270.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR if DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-150-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETED 11GRT TRNG EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance - :'7 Copy - Department NAME(S) AND POSITION(S): Officers Lindaman and Rulapaugh DATE: October 4, 2012 NAME OF CLASS / MEETING: Advanced Electronics Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 3,2012 Return Date: December 7,2012 DATE(S) OF MEETING: Dec. 3-7,2012 PURPOSE OF TRAVEL: Officers Rulapaugh and Lindaman are members of the bomb squad. This course will cover Basic IED circuitry, which is pertinent knowledge to have when dealing with explosives. This course is hosted by the Des Moines PD and will be funded under an EOD grant. Officers will be provided with a city vehicle, a meal rate and gas, all of which will be reimbursed. The class takes place December 3-7,2012 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 010-11-150-1346 BUDGET LINE ITEM: 11GRT TRNG $ 0.00 LODGING TAXI x GRANT REIMBURSABLE $390.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $75.00 MILEAGE/FUEL MISCITOLLS YES NO TOTAL FOR ALL: $ $465.00 TOTAL: $ 232.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPA E Fit I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 16,q 270 73 77e.= %�' //—' Copy - Department NAME(S) AND POSITION(S): Officer Greg Erie & Brice Lippert DATE: October 10,2012 NAME OF CLASS / MEETING: Defensive Tactics Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 27, 2012 Return Date: November 27, 2012 DATE(S) OF MEETING: November 27, 2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer's Greg Erie and Brice Lippert to the Defensive Tactics Instructor Recertification at the Iowa Law Enforcement Academy on November 27,2012, at Camp Dodge. This one -day school will update and/or recertify instructors currently holding Iowa Law Enforcement Academy certification as defensive tactics instructors in new techniques and equipment. Meals and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $250.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 280.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 140.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO �v\ I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-150-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETED 116RT TRN6 EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE 7/C`l1-?'/L Ori.inal - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt. Hoelscher, DATE: October 4, 2012 NAME OF CLASS / MEETING: Advanced Electronics Course DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 10,20 .2 Return Date: December 12, 2012 DATE(S) OF MEETING: December 10-12,2012 PURPOSE OF TRAVEL: Sgt Holescher is a member of the bomb squad. This course will cover advanced IED circuitry, which is pertinent knowledge to have when dealing with explosives. This course is hosted by the Des Moines PD and will be funded under an EOD grant. Sgt. Hoelscher will be provided with a city vehicle, a meal rate and gas, all of which will be reimbursed. The class takes place December 10-12. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING 1105.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ . 155.00 TAXI PARKING AIRFARE MISCITOLLS 010-11-150-1346 BUDGET LINE ITEM: 116RT TRN6 x YES YES GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 155.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 13 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY S /y SJtw 6y- e/.00 / - Department NAME(S) AND POSITION(S): Mark Brandes — CMOM Specialist Brian Rath — Operations Supervisor DATE: 10/9/2012 NAME OF CLASS / MEETING: Sanitary Sewer and Collection System Engineering Course DESTINATION: Madison, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 3, 2012 RETURN DATE: December 6, 2012 DATE(S) OF MEETING: December 4, 5, 6 - 2012 PURPOSE OF TRAVELJTRAINING: Education CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: 400.00 LODGING 210.00 MEALS 2,130.00 REGISTRATION 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2,790.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 1395.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO OfiAal A C, DEPARTMENT HEAD 70 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO AMENDED FINANCE DEPT. LINE ITEM USED FY I3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Cl fz JL( (z/ /60 , 420 413. q'g /A-X 7/ Copy - Deportment NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal Date: June 12, 2012 NAME OF CLASS / MEETING: R222- Principals of Fire Protection: Structures and Systems DESTINATION: Emmitsburg, MA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 22, 2012 RETURN DATE: October 6, 2012 DATE(S) OF MEETING: Sept. 24 to Oct. 5, 2012 PURPOSE OF TRAVEL: Attend Principals of Fire Protection: Structures and Systems Class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 300.48 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 300.48 TAXI PARKING AIRFARE MISC/TOLLS Price for food service was changed after we paid. 010-12-1400-1346 BUDGET LINE ITEM: 2013 Fiscal Year x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TKO TBE CITY OF WATERLOO DEPARTMENT HEAD /°//T/ir-- K: 2010 DATE I APPROVE THIS TRAVEL REQUEST MAYOR TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _20 l3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-I1-1100-1346 31) t OOD ►-1 Copy - Department NAME(S) AND POSITION(S): Sgt. Carter DATE: October 4, 2012 NAME OF CLASS / MEETING: Dealing with Difficult People DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 15, 2012 Return Date: November 15, 2012 DATE(S) OF MEETING: November 15, 2012 PURPOSE OF TRAVEL: Sgt Carter is a first watch patrol sergeant and deals on a daily basis with members of the public, often times in a supervisory role for the police department. One of her roles as a supervisor is handling complaints from members of the public. This course will help her communicate with people using tact and skill as well as educate her on how to deal with difficult people, what to do and say and how to interact better with subordinates. The course cost is $149.00 and $12.00 allotted for lunch. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 0.00 METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING $-0.00 MEALS $149.00 REGISTRATION $0 MILEAGE/FUEL TOTAL FOR ALL: $ TAXI PARKING AIRFARE MISCITOLLS $149.00 BUDGET LINE ITEM: 010-11-1100-1346 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 149.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - 9- DATE DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY 13 BUDGETED EXPENDED YTD TRIG REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance FINANCE DEPT. STAFF ONLY DID 31() D.aO .co fad aL Co • - Department NAME(S) AND POSITION(S): Ed Abben-Bldg Maint; Todd Henrich-Bldg Maint Joel Shepard -Bldg Maint DATE: 10 12 NAME OF CLASS / MEETING: Gas Heating Diagnostics DESTINATION Johnstone Supply, Waterloo DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/23/12 RETURN DATE: 10/23/12 DATE(S) OF MEETING: 10/23/12 PURPOSE OF TRAVEUTRAINING HVAC — Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 360.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 360.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-8800-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 13 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 6lS`IID OS. OD /: .oD f 376/7u2) Co tment NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector DATE: 10-3-12 NAME OF CLASS / MEETING: Gas Heating Diagnostics DESTINATION Johnstone Supply, Waterloo DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/23/12 RETURN DATE: 10/23/12 DATE(S) OF MEETING: 10/23/12 PURPOSE OF TRAVEL/TRAINING HVAC — Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 120.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 120.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY.OF WATERLOO DEPARTMENT HEAD / DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _20 0 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1150-1512 11TRI WPDF ' QGY ?37-7 D py Department NAME(S) AND POSITION(S): Dustin Lindaman DATE: October 4, 2012 NAME OF CLASS / MEETING: FBI Hazardous Devices Basic School DESTINATION: Huntsville, Alabama DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 5th, 2013 Return Date: February 17h, 2013 DATE(S) OF MEETING: January 6t'-February 17`h, 2013 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Officer D. Lindaman, who is a member of the bomb squad, to the FBI Hazardous Device basic course in Huntsville, AL. from January 7'h to February 15h, 2013. Officer Lindaman has been accepted by the FBI to attend this training at the Redstone Arsenal. Officer Lindaman's duties as a bomb squad member encompasses several areas that he needs to be trained and certified in. This is the only school that does this. He will be travelling by city vehicle and be housed at a hotel selected by FBI personnel coordinating the school. The cost for the this training is: registration=0.00. Lodging total=4000.00, meals= 3600.00 and fuel, 900.00. Total cost: 8500.00 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0.00 YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 4000 LODGING $3600 MEALS $0.00 REGISTRATION $900 MILEAGE/FUEL TOTAL FOR ALL: $ 8500.00 TAXI PARKING AIRFARE MISC/TOLLS 010-11-1150-1512 BUDGET LINE ITEM: 11TRI WPDF x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 8500.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR �t- DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY 1.1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010 03 8400 1346 g,7 vo !/3 i / %%fi' 307V3� ey- Department / Z NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 10/11/2012 NAME OF CLASS / MEETING: 17Th Annual Governmental GAAP Update DESTINATION: Webinar - in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/1/2012 RETURN DATE: 11/1/2012 DATE(S) OF MEETING: 11/1/2012 PURPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 180.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO i1; Gf1`Gt ///,i? ? 'DEPARTMENT1EAD //.25/2 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Mayor BUCK CLARK CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Finance Communication Finance Committee Meeting: October 15 2 Prepared: October 10, 2012 Dept. Head Signature: # of Attachments: COUNCIL MEMBERS SUBJECT: Approval of contract with Advanced Environmental for removal of debris from pp ,property at 1135 Magnolia Parkway in the amount of $1,800. DAVID JONES Ward 1 Submitted by: Noel Anderson, Community Planning & Development Director Recommended Finance Committee Action: That the finance Committee approve the CAROLYN Contract Advanced Environmental for removal of debris from property at 1135 Magnolia Parkway COLE in the amount of $1,800. Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 Summary Statement: As apart of the bidding process staff conducted a walk thru with interested bidders of several properties that needed to surveyed and tested for asbestos containing material. During the walk thru of 1135 Magnolia it was recommended by several contractors that the house needed to be clean out before a survey could be conducted. Once the property is clean, staff will request to change order the property onto existing asbestos survey contract with ATC that was approved by council on August 27, 2012, which included 1029 South Street, 622 Fowler, 616-618 W. 9`I' Street, 506 Reed, and 214-216 Independence. BOB Expenditure Required: Flat rate of $1,800 GREENWOOD At -Large STEVE SCHMITT At -Large Source of Funds: G.O. Bonds Policy Issue: Nuisance abatement Alternative: N/A Background Information: N/A CC: Aric Schreoder, City Planner Noel Anderson, Community Planning and Development Director CITY WEBSITE: www.ci-waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City Clerk Use Only Finance Committee 7zI Approval Date 16 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Inspection Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase Software support for builder Radius software system. This purchase or expenditure is being made because: Yearly support cost Vendor selected for this purchase: Builder Radius n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Contractual yearly support for our permit tracking system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu I Iyrsti bm itted, /�-) nature Dept. Head or Designee) Sanitation (Project Code) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Support FY12BuilderRadius.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee fG� Approval ITate 16 t i✓ 1676jf 2- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,319.67 plus est. shipping costs of $ 0.00 to pay for or purchase GPS Data Plan annual fee This purchase or expenditure is being made because: GPS system for code enforcement vehicles Vendor selected for this purchase: On -Board Communications ❑ Bids or written quotes were taken on this purchase as follows: ❑X Bids or quotes were not taken on this purchase because: Plan and equipment was bid in 2011 with this vendfr being low. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑X ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget Ine-item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and .the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) i 171 Date (Sign6tur $ Sanitation (Project Code) 200,000.00 /4)2 � , finance Dept. Review) Date K:\shared goodies\forms\Central Garage - Code Enforcement GPS Annual Fee - Oc 12.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committt/e� Approval Date I6/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,700.00 plus est. shipping costs of $ 0.00 to pay for or purchase Emergency Lightbars and Strobes This purchase or expenditure is being made because: Outfit replacement fire dept vehicle Vendor selected for this purchase: Midwest Wheel Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Limited vendors capable of meeting requirements for police/fire emergency lighting Met with Ecco Rep - Cannot provide equipment in size and application required. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer Sanitation QX Bonds I I Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400- 152v4 //1 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Project Code) $ 7�ru0v`_ $ 5,105i �1 '2tie/ i,l4GC l L, 4 1 /ZG'L (Signature Finance Dept. Review) ,_ '/ L Date K:\shared goodies\forms\Central Garage - Fire Explorer Emergency Lighting.xls (Mar 2010) 10/10/2012 08:31 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,100.00 plus est, shipping costs of $ to pay for or purchase 20' X 24' shelter at Byrnes Park. City Clerk Use Only Finance Committee 5 Approval Date �j r (f9 c2- This purchase or expenditure is being made because: to replace a shelter at Byrnes Park. Existing shelter had to be removed for the drainage project. Vendor selected for this purchase: Boland Recreation ❑X Bids or written quotes were taken on this purchase, as follows: Boland Recreation, Marshalltown IA $12,100 delivered All Inclusive Rec, Farmington MO $13,370 delivered Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer Sanitation nBonds I I FederaVother grants El Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4120-21741 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 37GLF.BDRN (Project Code) $ 642,000.00 $ 5'3-7,, 5 of t/ ltx; <-1\470.6 (Signature Dept. Heald or Designee) Date (Sig ure tinance Dept. Review) Date K:lshared goodies \ forms1Expenditure Pre-Autherization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,080.00 plus est. shipping costs of $ to pay for or purchase One 24' landscape trailer. This purchase or expenditure is being made because: To replace a worn out trailer. Price reflects $500 trade value offered on old trailer. Vendor selected for this purchase: Black Hawk Rental, Waterloo IA ❑X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Tournier Manufacturing, Waterloo IA- Could not produce unit for several months. Stuber Trucks, Waterloo IA- Does not sell this type of trailer. Tow Boy Trailers, New Hartford IA- (supplier of old trailer) Not in business anymore Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds I I Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 411-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 106,000.00 $ 15,861.74 V 62- (3i ature De t)4ad or Designee) Date '&i§naf a Finance Dept. Review) Date K:\shared goodies\forms\Trailer Pre-Auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,220.00 plus est. shipping costs of $ na to pay for or purchase Shade structures for the Gates Park Pool. This purchase or expenditure is being made because: To add areas of shade to the deck area at the Gates Park Swimming Pool. Vendor selected for this purchase: Waterloo Tent & Tarp n Bids or written quotes were taken on this purchase, as follows: Waterloo Tent & Tarp (Waterloo, IA) $8,220.00 Kay Park Recreation (Janesville, IA) 12,121.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept (Project Code) $ 110,000.00 V $ 81, 242.00 -- `'' lit V-1(7 % (, .,- 71, c_ / i r ems'; /� r/4:11), ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization Gates Shade.xls (Mar 2010) City Clerk Use Only Finance Committee/ '/ / �/ Approval Date la1(5/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 14,000.00 plus est. shipping costs of $ to pay for or purchase No -rise study for the Riverview Recreation Area vault toilet and a no -rise study for the Boating Center Parking Area. This purchase or expenditure is being made because: this is part of the improvements being made in the Riverview Recreation Area and at the boat house in Cedar River Exchange Park. Vendor selected for this purchase: Claassen Engineers, Waterloo I I Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Both studies are part of projects Claassen is already working on. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer Sanitation X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4700-2103 $6,850 408-37-4207-2103 $6,850 08REC.PASS 371MP-BCPL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted,y- $ 40,000 •/ 43,500 2/b2/Y $ -27-7550 15,602 gnature Dept- H-.d or Designee) Date ( ggnature Finance Dept. Review) K:\shared goodies \forms\Claassen.xls (Mar 2010) <u //- ,2o1r2 Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t4il The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 14,415.00 plus est. shipping costs of $ 150.00 to pay for or purchase Purchase three digital video recorders for patrol vehicles. This purchase or expenditure is being made because: this purchase is for new digital recorders is being paid mostly by the Iowa Governors Traffic Safety Bureau grant ($13,500.00) the remainder is general obligation bonds. Vendor selected for this purchase: L3 Mobile -Vision, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Mobile Vision equipment is what the police department is using as digital video recorders in the patrol fleet. L3 communications is the proprietary provider for Mobile Vision equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax � Sewer ❑ Sanitation Qx Bonds ❑x Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-2127 11GRT TK57 / 411-11-1100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 0/ o �fl l /4 o (2 C'S(it/Wae- / / 4 70 — (Sig ture Dept. Head or Designee) Date (Sigrtattire Fi ance Dept. Review) Date K:lshared goodies\fors\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committ Approval Date (Ll fl51,7ai�- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 7,037.79 Pump parts plus ext. shipping cost of $ 75.00 to pay for or purchase This purchase or expenditure is being made because: to replace parts that are worn out in a Hayward Gordon pump #3 digester recirculation nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric Pump is the factory rep that handles parts for Hayward Gordon Pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: Sanitation: TBonds: nFederauother grants: 111Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 Si nature Dept. Head Or Designee) Date (Signature(Finance Dept. Review) Date 10-05-' 12 14:32 FROM -Electric Purop Inc. 07!) T- 331 p01::1 /I102 F ., ELECTRIC PUMP QUOTED TO: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM TO: DICK OLSON CUSTOMER P.O. SHIP VIA RICHARD BESTWAY P'ag.r: 1 QUOTATION C �EO t1 i iii1 Slicct Dos Mnincs IA 50111 2604 I.I.SA Toleplmgc: (515)-:265-222?./ FAX (ili).20-80)9 Toil Fwc 14800-383-I'UMi' www, clectricpump. cool NIA 46 QUOTE NUM1321t: 0096686 QUOTE DATE-,: 10/1/2012 REQUESTED DATE: 1 1/1/2012 SALESPERSON: PETE LIES cUSTOMER NO: 2914323 QUOTED BY: JI. -1 JOYCE JOB LOCATION: CITY OF WATERLOO WWT'p 3505 EASTON AVENUE WATERLOO, IA 50702 kkk QUOTE ORDER - DO NOT PAY *** F.0,8 TERMS ORIGIN' Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT *2026449901 *52515002 *2046705101 *50623128 *50623159 *50623251 EACH EACH EACH EACH EACH EACH WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACEMENT HAYWARD GORDON XCSSA SN: 285836-2: 1,00 0.00 HAYWARD GORDON IMPEL 1,ER HIGI1 CHROME 1.00 0.00 HAYWARD GORDON GASKET 1.00 0.00 I IAYWARD GORDON SHAFT SLEEVE #2P 400 SERIES HARDENED 1.00 0.00 HAYWARD GORDON 0-RING SHAFT SLEEVE 1,00 0.00 0.00 HAYWARD GORDON 0-RING BEARING CAP 1.00 0.00 0.00 HAYWARD GORDON 0-RING BEARING HOUSING ESTIMATED DELIVERY IS 8 TO 10 WEEKS ARO. THE PRICING ON THIS QUOTE DOES NOT INCLUDE FREIGHT. Electric Pump is committed to supplying you, our customer, the highest quality products & service. oyceh@electricpornp.com TI-IANK YOU, JOYCE HANSON ABOVE PRICING EFFECTIVE FOR 30 DAYS 0.00 0.00 0.00 0.00 5,807,31 35.31 1,186:08 1.06 2.43 5.60 Net Order: Less Discount: Freight: Sales Talc: Order Total: 5,807-31 35,31 1,186.08 1.06 2.43 5.60 7,037.79 0.00 '1. oo 0.00 7,02'.79 ORIGINAL Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Coxrm ttee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 13 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 010 11-1150-3000 WPD co/Cash 11TRI WPDF ;And 15,000.00 010 11 1150 1512 WPD Forfeiture 11TRI WPDF 15,000.00 TOTAL $15,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy using FY12 Forfeiture Revenue (carry over cash) $15,000.00 Prior Committee Actions (Dates): ` (J -/Z-- 1M-edeA. (Sign ture Dept. Head or Designee) Date (Si nature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodies\formslcsbudgetamendregform (Apr 2003) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE F.Y.2013 Lou Henry Hoover Sculpture Garden 803 Jeff Bales $ 199,581.00 1. How will this project be funded? A. Federal Grant Yes Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name I X No STP Enhancement Funds I I No Source of Funding Varied No CFDA # 20.205 % Paid by federal grant 80% cede-rea -Pa ST7/ . Grant Agreement Number 12-STPE-120 A mNii Ir ) % Paid by state grant Grant Agreement Number Varied % Paid by City 20% to 100% $30,697.00 % Paid by other entity 20% to 100% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Building of Sculpture and limestone interpretive columns by selected artist, construction of brick walkway, sidewalks, sculpture bases, limestone benches, bases for limestone columns , relocation existing sculpture and plaques and other miscellaneous items. Done None 0 ❑ Yes No El ❑ ❑ [II El ❑ 0 ❑ 0 El II] ❑ 0 Page 2 must be attached and signed. users\michelle-w\forms\Budget Worksheet Lou Henry Memorial.xl\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee ( Approval Date (r�(j�le3r!i; Project Name (from page one) F.Y. 2013 Lou Henry Hoover Schlpture Garden STP-E-8155(723)-8V-07 III Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7345 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 331333 0 Federal Grant - PGSSII44 , 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3720 Black Hawk Gaming �J411 Hotel/Motel Funds PCity Bonds_C&A aims,il 0 s q. do 3720 Community Foundation 20,698.00 20,698.00 TOTALS $142,824.00 $ Epp $ //I0 $ $ $ 199,581.00 4o'1�A8 EXPENDITURES: ►5 OW 2103 Engineering & Consulting $ 8,000.00 $ -2 4Oe0-pp ow $ 29,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 11� t/Sculpture/LimestoneColumms 61,224.00 kj4,17-35.7.0p 5;059 78,581.00 �`�SSite Improvements 73,600.00 18,400.00 / 92,000.00 TOTALS $142,824.00 $ 80 $ 1I;$ $ $ 199,581.00 Lk, rOce! (Signature Dept. Head) Date (Sign e Fin�nce Dept. Review) Date (Each column should only include amounts by fund) Fund 290 Fund 426 142,824.00 10,000.00 Fund ttUQ Fund Fund Total $ 142,824.00 10,000.00 15,000.00 11,059.00 15,000.00 users\michelle-wlforms1Budget Worksheet Lou Henry Memorial.xl\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name New Construction Round 4 City Contract No. Project Manager Project Budget Total 08-DRH-011 Nancy Gulick $ 1,074,671.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # 14.218 % Paid by federal grant 100.00% Jumpstart New Construction Round 4 B. State Grant Yes Grant Name C. City Match No Source of Funding none D. Other Entities Yes Name No Grant Agreement Number 08-DRH-011 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Comm Dev-various Done None 0 ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑X ❑ 6. Include a brief description of the project in the space below: (REQUIRED) New Construction housing at the Lincoln School site, Summerland site, and Crossroads Estate site. Page 2 must be attached and signed. K:\shared goodies\forms\NSP3 project worksheet 1-24-2012.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) New Construction Round 4 Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5856 32NC4 ADM4, DPA4, INF4 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund:224 1,074,671.00 Fund: Fund: Fund: Total 1,074,671.00 TOTALS $ 1,074,671.00 $ $ $ $ 1,074,671.00 1111 Salaries - Regular 69,000.00 $ 69,000.00 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1390-contractual services Infra reim 239,671.00 239,671.00 1706- Housing Assistance 735,000.00 735,000.00 1121 FICA 15,000.00 15,000.00 1122 IPERS 15,000.00 15,000.00 1327 Res rehab 0.00 1313 Legal Sery 1,000.00 1,000.00 TOTALS $ 1,074,671.00 $ $ - $ $ 1,074,671.00 44iii /Id/ -6'// [v A) ( (.�l� 0 (Si nature Iiept. Head) Date (Si urgFinance Dept. Review) Date K:\shared goodies\forms\NC Rnd 4 10-1-2012.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Law Enforcement Terrorism Prevention - LEN8 City Contract No. 2011-SS-00071-S01-18 & 19 Project Manager Director Trelka Project Budget Total $ 270,267.52 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # 97.067 % Paid by federal grant 100.00% B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name No greement Number 2011-SS-00071-S01-18 % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 2011-SS-00071-501-19 Done None ❑x ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ ❑X If yes, will real property purchases be reimbursable under the grant? ❑ Q If yes, have you attached authorization to purchase real property to this document? ❑ 0 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ Q B. Publication, or printing costs C. Others, list ❑ 0 5. Does this project cover any regular full-time salaries or benefits? ❑X ❑ If yes, employee/position to be covered. C.Harris,T.Wilson, Saunders btainbrook 6. Include a brief description of the project in the space below: (REQUIRED) This grant will be used to enhance the Iowa Intelligence Fusion Center and Regional fusion office to support the development of statewide fusion process towards strengthening homeland security. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Police Grant - Law Enforcement Terrorism Prevention Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison EXPENDITURES: 11GRT LEN8 010 11 1150 (Each column should only include amounts by fund) Fund: 010- Fund: _010- 11 11 1150 1160 270,267.52 Bond Fund Total 270,267.52 TOTALS $ 270,267.52 $ $ $ $ 270,267.52 1111 Salaries - Regular 148,571.00 $ 148,571.00 1112 Salaries - Part Time 18,967.14 18,967.14 1121 FICA 11,222.00 11,222.00 1122 IPERS 8,586.00 8,586.00 1123 Disability 784.00 784.00 1131 Health 36,944.00 36,944.00 1347 Pension 15,311.00 15,311.00 1130 Empl. Benefits 2,000.00 2,000.00 1116 Holiday bonus 1,328.00 1,328.00 1561 Office supplies 4,150.00 4,150.00 1339 Data Comm 5,604.38 5,604.38 1344 Telephone 2,800.00 2,800.00 1346 Travel/training 14,000.00 14,000.00 1114 Overtime 0.00 TOTALS $ 270,267.52 $ (Sign ead) Date at� Dept. le) D 2) L $ $ 270,267.52 (.fci�2-e.t m�/ll (Signatu a Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. BCRLF - PW Dept. - 1001 Linden Ave; Asbestos Abatement Project Manager Mark Rice Project Budget Total $ 34,675.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes X No Name Yes I 1 No Source of Funding BCRLF Closeout Assistance BL98708301-020 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ IJ ❑ ❑X ❑ 0 ❑ ❑X Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the city of waterloo according to the closeout agreement. Page 2 must be attached and signed. K:\shared goodies\forms\1001 Linden-Asb Abatement.xlsl Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committe Approval Date t Project Name (from page one) BCRLF Program - PW Dept - 1001 Linden Ave - Asb Abatement Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 426 Fund: Fund: Fund: $ 34,675.00 Total $ 34,675.00 TOTALS $ 34,675.00 $ $ $ $ 34,675.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1 04140 acContract1 al Sgrvi es 34,675.00 34,675.00 6 TO LS 75.00 $ $ $ $ 34,675.00 ✓t, /0.16, )Z r 62 J.4'-ed L /O /2l (Signature Dept. Head) Date (Signaturd Finance Dept. Review) Date K:\shared goodies \forms\1001 Linden-Asb Abatement.xls\Page 2 (Donat or NON-constr) (Mar 2010) Ci0 City of Waterloo Finance Committee Open Invoice Report For October 15, 2012 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, October 12, 2012 Adjustments: EFT Transactions: 2,075,168.66 Subtotal - as of Monday, October 15, 2012 2,075,168.66 Workers Compensation Claims Issued by TPA 1o/15/2012 Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 5,629.90 976.68 Bill Payment Total - Monday, October 15, 2012 2,081,775.24 Payment to Council members or related entities: Quentin Hart $145.78