Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/08/2012
1. 2. 3. 4. FINANCE COMMITTEE October 8, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 1, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Elizabeth Andrews, Registrar Waterloo Center for the Arts; Carolyn Carpenter, Phelps Youth Pavilion Manager; Laura Stammler, Development/Marketing Manager; Bonnie Winninger, Education Director Iowa Museum Association Annual Meeting and Conference Iowa City, Iowa October 21-23, 2012 $998.00 Cammie Scully, Director of Waterloo Cultural and Arts Commission National Haitian Art Conference and Annual meeting; and pick up a donation to the collection and New York City and New Jersey October 17-30, 2012 $3,415.00 Officers Girsch & Savage Project Safe Neighborhood Anti- Gang Summit Milwaukee, Wisconsin October 30- November 1, 2012 $590.00 Todd Wilson, Planner/Analyst Iowa Homeland Security Conference Des Moines, Iowa November 6-7, 2012 $337.00 1 5. Authorization to seek bids for one (1) 2013 Automated Side -Loader Garbage Truck — Submitted by Mark Rice, Public Works Director. 6. Seek bids for the rental of three (3) motor graders to support snow operations for the period of November 15, 2012 to March 15, 2013 Submitted by Mark Rice, Public Works Director. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S,11 Expenditure Building/Maintenance $4,880.00 Painting underside of skywalk connected to the Waterloo Building Central Garage $17,896.00 Remove and replace existing underground flex piping to dispensers at the City Fuel Distribution Site Central Garage $9,681.50 Vehicle mobile radio's City Clerk $30,782.70 Membership renewal with Iowa Northland Regional Council of Governments for 2013 City Clerk $18,186.00 Flood insurance for Riverfront Stadium Fire $13,000.00 Various water supply devices, nozzles, ground monitors, intake valves, etc. Leisure Services $19,071.25 Vehicle mobile radio's Leisure Services $23,876.58 One John Deere 1565 outfront mower and mower deck Leisure Services $4,000.00 Removal & replacement of approximately 500 sq. ft. of handicap approach and sidewalk in need of repair in front of Young Arena Leisure Services $21,010.00 Amended pre auth — bleacher pads and sidewalks at Riverfront Sports Park Police $32,479.20 Annual software license enterprise agreement for police department computers for Microsoft products Sanitation $16,158.60 Vehicle mobile radio's Sewer $20,100.20 Vehicle mobile radio's Sign/Traffic $10,695.35 Vehicle mobile radio's Street $32,592.15 Vehicle mobile radio's Street $25,500.00 + Crack sealer sealant Traffic Operations $2,711.75 Speed limit signs, delineators, etc. Traffic Operations $10,650.15 + Left and right turn thermoplastic arrows Traffic Operations $1,764.00 4 wireless sensors and mixing tubes Traffic Operations $1,272.25 Traffic signal pole, signal head, pedestal base and related hardware Traffic Operations $2,888.34 161 bags of reflective beads Traffic Operations $1,000.00 Brick paver repairs for light base Traffic Operations $13,925.10 15-30 ft street poles and hardware Waste Management Services $46,975.88 1500kVA transformer for the UV disinfection project Waste Management Services $1,897.00 + $25.00 Nozzle for cleaning sewer lines BUDGET LINE ITEMS TO BE AMENDED 8. Authorization to increase Line Item 3000 (Local Option) and Line Item 1513 (Chemicals, Gas & Sup) in the amount of $30,000.00—Submitted by Mark Rice, Public Works Director. 9. Approve the project budget for the FY13 Alcohol Incentive grant in the amount of $61,500.00 Submitted by Police Department. 10. Approve the project budget for travel to the Haitian Art conference funded by donations in the total amount of $3,415.00—Submitted by Cammie Scully, Director of Cultural & Arts Commission. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 1, 2012 5:05 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 24, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Community Development $9,375.00 Up to 25 people for each class of 8 hour Lead Safe Renovators class and 4 hour Lead Safe Renovators recertification class Community Development $2,250.00 24 hour contractor Lead Training Cultural & Arts $2,733.61 Actual costs for Pioneer Graphics, Waterloo for printing and mail service for the Fall & Winter class & programs brochures Leisure Services $13,000.00 Labor and materials for concrete pads at Riverfront Sports Park Police $9,440.00 Speed enforcement trailer with 18" display, approach only radar, and solar power charging package Leisure Services $2,000.00 Sod for Warren Golf course due to the Byrnes drainage project Street $3,500.00 Employee Uniform Purchase per Collective Bargaining Agreement Traffic Operations $1,520.65 + $370.00 One street light pole with arm and hardware Traffic Operations $1,714.68 HPS (high pressure sodium) lamps Waste Management Services $1,919.32 Uniforms Mr. Greenwood questioned if the speed trailer will give any reports to the Police Department. Dan Trelka, Director of Safety Services, reported that the trailer will record speed and it will be paid for utilizing a grant. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that project budget for the School Resource Officers contract for FY2013 in the amount of $250,000.00—Submitted by Captain Mohlis, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 1, 2012, pp. 1-29, in the amount of $1,234,143.39, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $325.00. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:08 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0/(,% ;51 . 4{e—;76,; r - , FY BUDGETED /(»WX dJ EXPENDED YTD 6.—O ,(, Gt THIS REQUEST LEFT AFTER THIS REQUEST += DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Elizabeth Andrews, Registrar Waterloo Center for the Arts Carolyn Carpenter, Phelps Youth Pavilion Manager Laura Stammler, Development/Marketing Manager Bonnie Winninger, Education Director NAME OF CLASS / MEETING: Iowa Museum Association Annual Meeting and Conference DATE: 09/27/2012 DESTINATION: Iowa City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Monday October 21, 2012 RETURN DATE: Tues October 23, 2012 DATE(S) OF MEETING: Monday Oct 21-23, 2012 PURPOSE OF TRAVELITRAINING: Professional development. Attending this conference will facilitate education, networking, and opportunities to enhance our ability to serve as museum professionals in the state of Iowa and the city of Waterloo. There will also be opportunities to recruit interns and see examples of best museum practices as employed in other institutions. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 338 LODGING 100 MEALS 500 REGISTRATION 50 MILEAGE/FUEL 10 TOTAL FOR ALL: $ 998.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: „9ET GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 249.5 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO r T ai-ar DEPARTME HEAD / I APPROVE THIS TRAVEL REQUEST MAYOR bA\'tared Goodies Worms \Travel Request Norm January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (//L) .`s"G q.24 5 /-3 `/G" FY-(,BUDGETED/5 c EXPENDED YTD THIS REQUEST a 4//`,c,'= LEFT AFTER THIS REQUEST DATE ),) I6) a' Original - Clerk/Finance Co. ..rtment NAME(S) AND POSITION(S): Cammie Scully, Director, Waterloo Cultural and Arts Commission DATE: October 17-30, 2012 NAME OF CLASS / MEETING: National Haitian Art Conference and Annual meeting Also will pick up a donation to the collection and an exhibition. DESTINATION: NYC, NJ DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/17/12 RETURN DATE: 10/30/12 DATE(S) OF MEETING: 10-20-10-26-2012 Then will pick up art & exhibit PURPOSE OF TRAVEL: To attend and coordinate —as Co-chairs the annual National Haitian Art Society Conference and annual meeting in New York City. Schedule is attached. I will also be picking up a donation to the collection and an exhibition that will be mounted in the spring. This travel will be paid by a Community Foundation fund set up for the purpose of development/care of the permanent collection and exhibition program. No city funds will be used. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE Project Number ESTIMATE OF COST: 1,625.00* LODGING 100.00 TAXI 490.00 MEALS PARKING 350.00 REGISTRATION AIRFARE 750.00 MILEAGE/FUEL 100.00 MISC/TOLLS TOTAL FOR ALL: $ 3,415.00 BUDGET LINE ITEM: 010-26-4265-1346 GRANT REIMBURSABLE YES NO Reim'd Comm. Fd. REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OE WATERLOO DEPARTMENT HEAD August 30, 2011 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies \Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED.YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 51 L14� :)701,28 3r 2%1� • 4 3�� / �- Copy - Department NAME(S) AND POSITION(S): Officers Michael Girsch & Ed Savage DATE: September 24,2012 NAME OF CLASS / MEETING: Project safe Neighborhood Anti -Gang Summit DESTINATION: Milwaukee, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 30,2012 Return Date: November 1,2012 DATE(S) OF MEETING: Oct 31- Nov.1,2012 PURPOSE OF TRAVEL: Sgt. McGeough is requesting authorization to send Officer's Michael Girsch and Ed Savage to the Project Safe Neighborhood Anti -Gang Summit on October 31-Nov. 1, 2012, in Milwaukee, Wisconsin. Both Officers are currently assigned to the Violent Crime Apprehension Team and deal with gang members on a daily basis. This 2- Day seminar presents skill sets designed to enhance the ability to prevent violent Gang crimes. It will provide the attendees with the needed skill sets and the ability to network with other agencies to enhance the qualities of life and stop violent gang activities. The cost of registration is $30.00 per Officer and will require lodging and meals. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 $180.00 $60.00 $100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 590.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 295.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Todd Wilson, Planner/Analyst NAME OF CLASS / MEETING: Iowa Homeland Security Conference DEPARTURE DATE: November 6, 2012 FINANCE DEPT LINE ITEM USED FY vtD43 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY 54 2U i Yy r 33 7 Copy - Department DATE: September 17, 2012 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: DATE(S) OF MEETING: November 7, 2012 November 6-7, 2012 PURPOSE OF TRAVEL: To Attend the 2012 Iowa Homeland Security and Emergency Management Conference in Des Moines, Iowa November 6-7. Included in the conference are presentations on: Critical Incident Stress, Lost Person Management, Roles of Volunteers During Disasters, Social Media and Communication, Weapons of Mass Destruction, The Current Threat Environment. The Conference has been approved through Iowa Homeland Security and funding will be reimbursed through the LETPP grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: YES NO COST$ CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $/00.00 LODGING $ 37.00 MEALS $150.00 REGISTRATION $ 50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 337.00 TAXI PARKING AIRFARE MISCITOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN7 X ! GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR LG- DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 8, 2012 Prepared: October 2, 2012 Dept. Head Signature: L'`-'-‘b•—• # of Attachments: SUBJECT: Submitted by: Request for Authorization to Seek Bids for one (1) 2013 Automated Side - Loader Garbage Truck Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Estimated $230,000 Source of Funds: Sanitation Operational Policy Issue Alternative Background Information: Request authorization to seek bids for one (1) 2013 Automated Side - Loader Garbage Truck CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 8, 2012 Prepared: October 2, 2012 Dept. Head Signature. # of Attachments: SUBJECT: Submitted by: Request to accept bids for the rental of three (3) motor graders to support snow operations for the period Nov 15, 2012 to March 15, 2013 Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Additional graders to support snow operations for the upcoming winter. Expenditure Required: Estimated $4000 per month, per unit Source of Funds: Road Use Tax Funds Policy Issue: NA Alternative: NA Background Information: Cost associated with this equipment rental is budgeted annually. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committa�lQ r' !y�� Approval Date ("1 S i✓ V i 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,880.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting underside of skywalk connected to the Waterloo Building Vendor selected for this purchase: Personfified Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Personified Inc. - $4,880.00 Michael Painting & Decorating - $4,925.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer El Sanitation Bonds pi FederaVother grants El Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-7960-2180 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 7co o,1(7 and the current available balance is =' Respectfully submitted, f) `7 9-017- ? % 36.ki)_ jSt�nattire Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth Ramp - Painting Underside Skywalk.xls (Mar 2010) 4 12 07:15a Bart dir 1602 Commercial St. Waterloo, IA. 50702 City of Waterloo 715 Mulberry St Waterloo, IA 50703 319-232-5870 p.1 Estimate DATE ESTIMATE # 8/282012 4581 PROJECT Waterloo Building Decking/Steel • DESCRIPTION QTY COST TOTAL Bid is to powerwash steel decking, bar joists, beams, and columns to remove loose dirt/debris. Spot prime rusty areas. Paint exterior exposed decking, bar joists, beams, columns and handrails going up stairs. Exclude- skywalk, wood siding, concrete, doorsiframes. Sales Tax 4,880.00 7.00% 4,880.00 0.00 This estimate is valid for 30 days from the above dale. TOTAL S4,880.00 Phone # Fax # 319-232-3369 319-232-5870 RETURN ADDRESS NAME Page 1 of 1 CRAIG CLARK From: MPC [mpdco©qwestoffice.net] Sent: Thursday, March 29, 2012 10:15 AM To: CRAIG CLARK Subject: skywalk painting Craig, Labor and material to clean and paint exposed decking,steel beams,and handrail at the commercial st ramp and skywalk would be $4925.00. Thanks,Jim MICHAEL PAINTING AND DECORATING, INC. 1008 Jefferson Street P.O. Box 44 Waterloo, IA 50704 Phone (319) 232-3755 Fax (319) 232-4940 mpdco@gwestoffice.net 9/27/2012 City Clerk Use Only Finance Committr Cr Approval Date `v ( 17v l.2 City of Waterloo Expenditure. Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 18,186.00 plus est. shipping costs of $ to pay for or purchase Flood insurance for Riverfront Stadium This purchase or expenditure is being made because: FEMA requires flood insurance at this location Vendor selected for this purchase: 1 X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Required to purchase through the National Flood Insurance Program Requested a budget amendment to cover expense from claims line item Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds El Road Use Tax Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8900-1361 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Project Code) 2 _ (Th1iZn1..J1 � ti $ 218,591.00 $ 0.00 �Fl4_, /, (Signature Finance Dept. Review) '(- )/)' Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Policy/Quote Number: SR00104345 2012 WEB Quote #: 7765864 Quote For: CITY OF WATERLOO Underwriter: Premium Calculations DISCOUNT/ NET COVERAGE DEDUCT INS. AMT. RATES PREMIUM BUYBACK PREMIUM Building 25000 175,000 9.930 17,378 Added 325,000 4.350 14,138 Building Totals: 500,000 31,516 13,394 18,122.00 Contents 0 6.680 0 Added 0 3.590 0 Contents Totals: 0 0 0 .00 Total Building and Contents: 31,516 13,394 18,122.00 Policy Term: 1 Expense Constant: 0 ICC Premium: 24.00 Community Discount: .00 Community Probation Charge: 0 Annual Premium: 18,146.00 Policy Service Fee: 40 Total Annual Due: 18,186.00 09/25/2012 Other Deductible Options: (Please Select the Deductible Option You Want) Building 1,000 2,000 3,000 4,000 5,000 10,000 15,000 20,000 25,000 50,000 Contents Premium $31,580.00 $30,319.00 $29,216.00 $28,428.00 $27,641.00 *24,489.00 022,125.00 *19,762.00 018,186.00 $15,034.00 See Checklist for complete submission requirements to issue a New Business policy. This Quote is based on the information provided. The final premium determination will be made following an underwriting review. Please call our Submit Department if you have any questions or need further assistance. City Clerk Use Only Finance Committee, Approval Date 16 (l" i ( 9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 17,896.00 plus est. shipping costs of $ 0.00 to pay for or purchase Remove and Replace existing underground flex piping to dispensers at the City Fuel Distribution Site This purchase or expenditure is being made because: Mandated replacement as result of FY12 Underground Storage Tank Inspection Vendor selected for this purchase: Acterra Group QX Bids or written quotes were taken on this purchase, as follows: Acterra Group - Marion, IA - $17,896 Dicks Petroleum - Tripoli, IA - $18,798 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund 0 Road Use Tax Sewer 0 Sanitation QX Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-19-7100-2152 / 107)18-7950-2152 ($1911.38) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 5-29-1Z (Signature Dept. Head or Designee) Date (nature Finance Dept. Review) (Project Code) $ 35,000.00 '76'33 8 d $ 1-5984.62 &C4? ( ' Date K:\shared goodies \forms\Central Garage -UST Tank Dispenser Re-Piping.xls (Mar 2010) City Clerk Use Only Finance Committee t Approval Date tci($( !!0() City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 9,681.50 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle mobile radio's This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems El Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds El El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-18-7950-2122 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is $ -457eM0II 2F4-07 Respectfully submitted, (Signature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Central Garage - 800 Mhz Radio Upgrade.xls (Mar 2010) City Clerk Use Only Finance Committee it(' 7 Approval Date l, ✓� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 30,782.70 plus est. shipping costs of $ to pay for or purchase Membership renewal with Iowa Northland Regional Council of Governments for 2013 This purchase or expenditure is being made because: Several departments utilize their services throughout the year for assistance on project grants, etc. Vendor selected for this purchase: ri Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Departments use their assistance with project grants, etc. services to the city. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund n Road Use Tax n Sewer Ell Sanitation Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-5710-1393 (Contributions & Subsidies) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub itted, a-�-K") /'7 f ry7 %�%Y- "/u E',Ci.- L �l-(- c z� i2c, Z 36' „�' / -)- (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forrns\INRCOG Membership Dues.Fxp nditure Pre-Authorization.Xts (Mar 2010) (Project Code) law INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E ParkAve Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: Invoice Number: Invoice Date: Due Date: Customer ID: C � ((0-0-C7'110-( 1 1 15836 07/15/12 08/29/12 WATERLOO Item Code Description 250 Membership Dues FY'13 Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 Quantity 1.00 Unit Price 30,782.70 Item Total: PLEASE PAY THIS AMOUNT: Extended Amount 30,782.70 30,782.70 $ 30,782.70 City Clerk Use Only Finance Committee Approval Date 10I J I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 13,000.00 plus est. shipping costs of $ TBD to pay for or purchase (not to exceed) Various water supply devices, nozzles, ground monitors, intake valves etc This purchase or expenditure is being made because: To replace outdated/worn devices. Vendor selected for this purchase: ED M. FELD FIRE n Bids or written quotes were taken on this purchase, as follows: See attached bid documents Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation 0 Bonds FederaVother grants 1 1 Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is eR spectfully� subi, , �"� ��6 /v� 7 -,,,G Pik. 7C/.L.i 2 %1 --/:� (Signature ept. Head r Designee) Date (Signatur'e Finance Dept. Review) Date n31 (Project Code) $ 25,000 + 50,000.00 $ 53,687.31'" K:\shared goodies\forms\Additio loose equip.xls (Mar 2010) fey® FIRE WE'VE GOT YOU COVERED Box 625 113 North Griffdh Road Carroll, IA 51401 www.feldfire.com Sold To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 1430300 1.00 1.00 30.00 2.00 3.00 2.00 2.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ustomerP:D .0.00 EA 0.00 EA 0.00 EA 0.00 YD 0.00 EA 0.00 EA 0.00 EA 0.00 EA Net 30 RR125RW046E RR125BW046E CC090YC0015 WB59007 SG51036 SM128701 N SM158000N SM158500N Order Number. Order Date: Ship To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 Page: 2 0184271 6/23/2012 Salesperson "_ Shp V1A Drder.late ";'7JrderNumber': 12.5Mm Rescue Rope Red E 46 12.5 Mm Rescue Rope Blue 9mm Accessory Cord Multi -Color Meters 1" Webbing Yellow Cut Per Yard Meters Pmi Avatar Body Hamess Large Rescue Figure 8 W/Ears Black SMC 3" Single Prusrk Pulley 3" Double Prusik Pulley 6232012 P`nce xexGr e, 3,044.000 48.000 756.000 210.000 0184271 3,044.00 48.00 756.00 210.00 •:w Continued FELD FIRE WE'VE GOT YOU COVERED Box 625 113 North Grtffith Road Carroll, IA 51401 www.feldfire.com Sold To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 1430300 - v Ordered 1.00 3.00 SIPPeri 0.00 0.00 :Back0ni ='UoiTJ 0.00 0.00 E=c EA EA Net 30 SK2002 SG51029 Quote Order Number. Ober Date: Ship To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 Page: 3 0184271 6/23/2012 Salesperson _:. whip VIA` OrderDa1e Drderldmnber SKED Complete Stretcher-PMI Pmi Anchor Strap 100 Cm 6/23/2012 000 D00 500.000 29.000 0184271 eft", 500.00 87.00 Box 625113 North Griffidr Road Carroll, IA 51401 www.fetdfire.com Ph: (712) 792-3143 Fx (712) 792-6658 E-mail: salesafeldfire.com Website: www.feldfire.com Iowa Sales Tax Permit No. 1-14-004938M Member NFPA, NAFED, IA.F.C., I.FA, I.F.CA Net Order. Less Discount Freight Sales Tax: Order Total: 28,571.60 0.00 0.00 0.00 28,571.60 FELD FIRE WE'VE GOT YOU COVERED Box 625 113 North Griffith Road Carroll, IA 51401 www.feldfire.com Sold To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 Custbrner Number, 1430300 7--Orderedii 4.00 2.00 2.00 4.00 1.00 1.00 AMP 8.00 00 Quote Order Nuinber. Order Date: Ship To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 Page: 0184271 6/23/2012 0.00 0.00 0.00 0.00 0.00 0.00 Dustome[7'_O 'BackOni 0.00 EA 0.00 EA 0.00 EA 0.00 EA 0.00 EA Trttrs _ "Salesperson - <_-'ShrP1r117+',' _ .DiderDate - , Drder3stumber '._.�. Net 30 :.1femNumber SC10X12-14 MISC INVENTORY AX240 720G43 DD-21-H-6.5 1009 DD50 IteinDescripLdn MARLYN 6/23/2012 0184271 mourrt T.Rana Salvage Cover,10'x12, 14oz 3' X 18' Floor Runners Special Thread lackM .'stoo'nta 000 000 000 000 000 000 000 79.00D 29.950 .40 102.000 1,749.000 1,600.000 18.500 30.000 11 i a0" 316.00 59.90 nc 408.0D 1,749.00 1,600.00 148.00 240.00 312.00 189.00 ::- 4262.434 Continued Danko Emergency Equipment 109 Ash Street, PO Box 218 Snyder, NE. 68664-0218 www.danko.net - sales@danko.net - 866-568-2200 Bill to: Ship to: uotation Terms Net 30 Days Price Good for 30 Days Waterloo Fire nave izvberts 6/24/2012 ==x Darryl Equipment List e__e ar umbe ` e = -6-W-OW - = 1 S`. a?fa9 ,, 2 ?? 150ft of 1/2"[12.5mm] Static rope Colors at time of order, NFPA 1983 1 50ft 9mm Prusik Cord, Purple 1 50ft 9mm Prusik Cord Black 1 790102-50 50ft of 1" tublarwebbing, Flourescent yellow 2 Avitar Rescue Fully Body Hamess 3 6010070 STEEL Rescue 8 w/Ears 2 3" Pulleys 2 3" Double Resue Pulleys 10 Large D Offset Carabineers 3 Figure 8 Plates 1 Rigging Plate 2 200ft Rope Bags 1 100ft Rope Bags "NOT BIDDING THE Phil ITEMS 1 SG51036 Sked Strecher Complete -Orange [SK-200-OR]] $ 653.00 $ 653.00 1 22-000626 Parateck Ram Bar Set $ 565.00 $ 565.00 4 FOL-SC1214-10 Fold -Da -Tank 12x14 RED 10oz Salvage Covers $ 79.00 $ 316.00 2 FOL-FL318 Fold -Da -Tank 3'x18' YELLOW Floor Runners $ 74.00 $ 148.00 1 35R2525SP Red Head Double Female Swivel, 2-1/2"NH x 2-1/2"CF Thread[3.187"x6tpi] • $ 25.98 $ 25.98 1 36R2525SP Red Head Double Male, 2-1/2"NH x 2-1/2"CF Thread[3.187"x6tpil $ 15.67 $ 15.67 2 35R2525 Red Head Double Female Swivel, 2-1/2"NH x 2-1/2"NH $ 25.98 $ 51.96 2 36R2525 Red Head Double Male, 2-1/2"NH x 2-1/2"NH $ 15.67 $ 31.34 2 SC50 Red Head 5" Storz Blind Caps w/Locks & Cable $ 69.45 $ 138.90 2 S-54RL525 Red Head 5" Storz w/Locks x 2-1/2" Female Rocker Lug Swivel $ 112.74 $ 225.48 2 S37545 Red Head 5" Storz w/Locks x 4-1/2" Female Rigid Rocker Lug $ 125.12 $ 250.24 2 S-54RL545 Red Head 5" Storz w/Locks x 4-1/2" Female Rocker Lug Swivel $ 129.51 $ 259.02 e-4 sPattNumber aK ���� . y 'e'scn tao rix 4� ���',,. PrLce z=ach r twagir �... - A „ �_ 2 1516A-XL "Majestic Linemans Glove Gaunlet Glove, Kevlar @ ) $ 151.54 $ 303.08 1 720G4-B Super Vac 20" 6.5hp Briggs Gas, 18,060cfm $ 1,697.00 $ 1,697.00 1 DD-21-B-6.5 Tempest 21" 6.5hp Briggs Gas, 18,025cfm $ 1,750.00 $ 1,750.00 Leader 18" -NO BID Leader 18" -NO BID PAC 8 1003 PAC Tool Lok $ 20.00 $ 160.00 8 1009 PAC Tool Holder $ 32.32 $ 258.56 4 1010 PAC Hammer Pocket $ 38.41 $ • 153.64 6 1070 PAC Jumbo Lok $ 57.93 $ 347.58 6 1004 PAC Handle Lok $ 32.06 $ 192.36 2 K5032 PAC Holligan Tool Mount Kit $ 94.51 $ 189.02 6 1019 PAC Universal Hanger $ 16.46 $ 98.76 4 1027 PAC Loop Hooks $ 14.07 $ 56.28 30 1080 PAC Soft Mount Kits • $ 94.51 $ 2,835.30 4 1040-5 PAC Stolz Lok, 5" Mount $ 45.73 $ 182.92 4 1002 PAC Flexmount - Standard $ 28.66 $ 114.64 AKRON 3 7980 Black Max $ - 2 1720 Akron 1-1/2" Turbo Jet, Black Handle $ 636.63 $ 1,273.26 1 1723 Akron 1-1/2" MID -Range Turbo Jet, YELLOW Handle & Bale $ 709.14 $ 709.14 1 1725 Akron 2-1/2" HIGH -Range Turbo Jet, YELLOW Handle & Bale $ 744.00 $ 744.00 1 3443 Akron Mercury Monitor Single 2-1/2" Inlet $ 2,249.00 $ 2,249.00 1 4445 Akron 4445 Nozzle !Included in 3443 Mercury Monitor] N/C 1 3443-MB Akron Mercury Monitor Mounting Bracket pnduded in 3443 Mercury Monitor] N/C 1 2420 Akron Triple Stacked Tip $ 254.29 $ 254.29 1 3433 Akron APOLLO Hi -Riser Dual 2-1/2"Inlet Portable & Deck Monitor, w/ Liftoff, Direct Mount, Ground Base, Pipe, Quad Stacked Tips & 5160 Nozzle $ 4,732.57 $ 4,732.57 1 5160 Akron Nozzle Included in APOLLO Hi -Riser, pnduded in APPOLLO] N/C 1 3488 Akron 2-1/2" X 2-1/2" Discharge Pryolite Pipe, pndudedinAPPOLLo] N/C 1 2499 Akron Quad Stacked Tips, [included in APPOLLO] N/C 1 3505 Akron Mount for Apollo Ground Base $ 53.14 $ 53.14 1 768 Akron Quick -Attack Foam Tube for $ 204.57 $ 204.57 2 2443 Akron 3 Wrench Holder w/Wrenches (1)Style #15, (2)Style #10 $ 140.00 $ 280.00 2 SS -MP Akron Mounting Plate w/(4) SS-525 Super Spanner Wrenches $ 73.14 $ 146.28 2 35 Akron 2-1/2" Line Gauge $ 173.71 $ 347.42 1 2730 Akron 2-1/2" High-Rangge Turbojet Tip w/Axial Play Pipe $ 1,014.86 $ 1,014.86 "*SHIPPING IS INCLUDED IN ALL THE PRICES LISTED Subtotal $ 23,194.26 Ship VIA Best Way .FOB: Ship Point ■ Dest © Shipping COMMENTS: ExemptL] Sales Tax Total Waterloo Fire Rescue !4Z�East Third St | Waterloo, --- --�---------�---� | | | | !Quote on Equipment PART NUMBER | DESCRIPTIONQTY PRICE EACH TOTAL From PM/$ubsdtuted! 5158150 1/2"xl5OftAccess NFPALifeline Static Rope o 2 � $129.72 $259.44 ' |colors ^orange/b|ue/ned/qreen/ye||ow/white^b|ue� | |SOQBUDO �gmmx5DftPruskCord ^ blue uryellow |o 2 $3I.00 $ 62.0 �790I84^50 il"x5OftofI"tubular webbing ^yellow ! I ! $14.00. $14.001 :29982IO2 :Rescue Anchor Strap Kit `Medium 3 $72.00 $Z^--- !711302 iVanguard Technical Rescue Harness r_ Z �-¢193.20 $386.401 1601I4II0 Rescue 8with ears -si|ver i 3 ' $28.29 $-4-7 6I084104 !3"NFPA Single Pulley _wybea in (anai|ab|ev/bus� � $5S.D9 �I 61084204 i3" NFPADouble PuUe v/Beahn (avail w1bushinq 2 | $93.44 $I86-8� '6050270 iNFP4Offset'D'[arab|ner � lO $13.80 $I38. 80I311 |Figure8 Descender GO3�Il i 3 { $S�O0 $Z7�~~-- �R|ggingP|ate' S�ain|essStec| | I ' | $50.37 $SD. 8D0I3I |Medium Rope Ba will hold J0Uftuf | $S3� 8OI2l 'Small RopeB will hold lODftmf / . . From SKED(from 620415 iS�edStretcher �"=�/.m�u// $638.311 __$6383I! From Paratech / 22-000626 !Ram Bar Set | FromFo|~Da-Tank ! |� l | $653.201 $653,I01 S[12x14 :Salvage Cover, IOozRed Vinyl 12 ft x 14 ft SALR Floor Runner, Yellow 18oz Vinyl, 3 ft x 18 ft From Red Head � l ! $80.35i $80]5) l i $48.06 $48.06! ! | | 35R 'Dnub|eFemale 2,5NHx 2.Spec 5S ��Thread �-`----' � I $31.00i $31.081 i38R :Double Male 2.SNHx].SSpecThread � I T— $]1.941 $2I.94! �35R ,Doug |eFemale 2.5Swivel i 2 ! $�]LOO/ $62.001 38R !Double �a|c��E � oouoe 2 1 $21.941 $43.88 SBC !StoczEHindCap S" 2 �J3.7l ¢l47�42! S^54L !4�SFS�ive|UHrS�S�oomNock 2 I72SG $345lZ� �S'36 |45NHxS"StoomN k(thi would | 4S)| � � ' . � � nc (this be � 3 $1I5.00 $Z3UOD| !S-37 |4.5NHx5"EtoczmNock�hiswould befemale 4�5 2 $146.91 $293�82! S^54L |2.5FSwivel LHx5"Storzw/lock ! 2 $146.85 $292.1 � From Majestic . � $l2G.Q6| $1.523. ! �l |FrnmAmerex | |AMX240 !2.Sgal Water Extinguisher vwSchraderValve | 4 `| $lDI.QSi $407.80 !FromSuperVac !720G4^B |20" | ' PP' ""�s�w���'-_--_'L' �0. From Tempest .700-013 ZI"Direct Drive G.SBhqgsengine gas PPV ! I ! $l,552SO| $I.5SZ5n / . � 'From Leader 'no bid ^cannntge� ! ! | | . . |FnomPacTool .1003 |Tou|Lok ! ! | � i | 8 [>| $19.40i $I55.301 1009 ;Tool Hanger 8 $31.181 $249.441 1010 ,Hammer Pocket ; 4 $37.061 $148.241 1070 _____ __(umbo Lok I 6 $55.88 $335.28' 1004 _ Handle Lok 6 $33.53' $201.181 K5032 Halligan Tool Mount 2 Y $89.131 $178.26 1019 1027 1(5080 1040 1002 Universal Hanger !Loop Hooks 'Soft Mount Kits :Storz Lok j Flexmount From Akron Brass 7980 1720 1723 1725 '3443 2420 4445 3443-MB 3433 3505 5160 3488 2499 768 2442 SS -MP 135 2730 6 4 30 4 4 - ;Intake Relief Valve 5 Storz x 6" NH F swive; 3 $1,283.611 $3,850.6 Turbojet Nozzle 1.5 2 ...------9695.521 $1_391.041 ;Turbojet Nozzle 1.5 Midrange 2 $770.66! $1,541.321 Turbojet Nozzle 2.5 High Range 1 $808.541 $808.54 'Mercury Monitor 1 $1,949.94i $1,949.94! Stack Tip + 1 $276.351 $276.351 Mercury Nozzle 1 $382.541 $382.541 ;Mercury Mounting Bracket 1 $126.061 $126.061 :Apollo High Riserw/dual 2.5 inlet 1 ! $3,591.24! $3,591.241 !Apollo Mount 1 $57.751 $57.75 --- - - - - - - Nozzle 11 -- $893.62 $893.621 .Discharge Pipe 1 1 1 $249.641 $249.64!! !Stacked Tips 1 1 1 $408. 2 $408.62 1Foam Tube 1 $222.321 $222.32 !Wrench Holder w/wrenches 2 $157.111 $314.22 'Spanners and Holder 1 2 $79.491 $158.981 Line Gauge 2.5" 2 $188.781 $377.561 2.5 Turbojet Playpipe 1 1 $1,102.901 $1,102.90 $15.88i $95.28 $13.531 $54.12 $129.38 $3,881.40 $44.12 $176.48 $27.65 $110.60 Reach and Rescue 3957-RRUP17 3957-RRF 3957-RRCO 3957-RRS 3957-RRFC 3957-RRGP 3957-RRCK 3957-RRPB 3957-RRKB PoIE 1Telescop ,831.501 ICarrag 91 Fc P at ... - - - - - ..__ole i.. T$1 $99_001-- $1 $99_ogJ 'Snare $119.001 $119.001 1 $90.001 $90.001 ;Flotation Collar 1 $229.501 $229.501 Grappler 1 $115.001 $115.001 !Crook 1 1 (Pole Bay $90.00 $90.00! ;Kit Bag 1 $58.00' $58.00j Alex Air Apparatus, Inc. 11897 Co. Rd. 87 SE Alexandria, MN 56308 Phone: 320-763-7803; 800-264-2320 Fax: 320-763-9077; 800-204-8682 PRICE QUOTATION DA7E�� 20-Jun-12 SALES -REP } Karl Leslein Cq. I.0 NAI rE_=_' •_ QUC)TE N 1 Waterloo Fire Dept C.la STA 'E;ZiE CO Waterloo Iowa ATTENTION D. Hartema -,PHONE 319-240-2134 ITEM QTY DESCRIPTION Rescue Tech Brand UNIT PRICE EXTENDED PRICE f::`':tre -- e i t E r 77 _ 10 Large D Offset caribeeners 10 2 200' medium rope bags 11 1 100' small rope bag 12 1 Sked Brand SK2000R Sked Rescue System $13.00 $130.00 $28.00 $56.00 $20.00 $20.00 $730.00 $730.00 13 4 Fold -a -tank 12'x14' red 10 oz vinyl salvage tarps $85.00 $340.00 14 2 Fold -tank 3' x 18' yellow 10 oz vinyle floor runners $29.00 $58.00 15 2 Majectic 1516a Lineman's gloves, part number not $23.00 $46.00 for kevlar re-inforced? Shipping. Pre -paid and Charged Back TERMS: NET 30 Days Upon Credit Approval OFFER VALID FOR 30 DAYS FROM DATE OF QUOTE Karl Leslein TAX: TOTAL: $2,528.00 Signed: Alex Air Apparatus, Inc. 11897 Co. Rd. 87 SE Alexandria, MN 56308 Phone: 320-763-7803; 800-264-2320 Fax: 320-763-9077; 800-204-8682 PRICE QUOTATION DATE ; . ' 5.20.12 SAIES:REP :_ _ . .... - ' - . Karl Leslein QTJOT_E N__ • 2 egsTO vIER_NAly - _ Waterloo Fire Dept ATIENTJON D. Hartema ADDRESS =: 319 240 2134 cry, ,STATE, ZIP Waterloo Iowa ITEM QTY DESCRIPTION UNIT PRICE EXTENDED PRICE 15 4 Amerex 2.5 gallon water extinguishers AMX240 $130.00 $520.00 16 1 SuperVac 720G4-B Gas Fan B&S $1,750.00 $1,750.00 17 1 Tempest DD-21-B-6.5 Gas Fan B&S $1,900.00 $1,900.00 18 1 Leader MT236 Gas Fan : - .. 99BIGOt 19 1 Leader MT225 Gas Fan _-LTe ;; -• SO PAC TOOL Mounts 20 8 1003 Tool,Loks $19.00 $152.00 r-5 . , l y-• '' •-x-^-.w c c_w-%c - _-.._'N fc e C r .,:-.1-.:y.=._ EE "..E W.la.-�._ L'3.�- _ -`: r�.KJ.��s.- 22 4 1010 Hammer Pockets � $36.75 $147.00 23 6 1070 Jumbo Loks $55.00 . $330.00 $195.00 24 6 1004 Handle Loks $32.50 25 2 K5032 Halligan Mount Kit $91.50 $183.00 26 6 1019 Universal Hangers $15.'75 $94.50 27 4 1027 Loop Locks $13.25 $53.00 28 30 5080 Soft Mount Kit $131.00 $3,930.00 29 4 1040 Storz Locks $44.00 $176.00 30 4 1002 $27.50 $110.00 TAX: RYITAT - Q' 7 2 222 eri Shipping. Pre -paid and Charged Back TERMS: NET 30 Days Upon Credit Approval OFFER VALID FOR 30 DAYS FROM DATE OF QUOTE Signed: Karl Leslein Alex Air Apparatus, Inc. 11897 Co. Rd. 87 SE Alexandria, MN 56308 Phone: 320-763-7803; 800-264-2320 Fax: 320-763-9077; 800-204-8682 PRICE QUOTATION DAE- ,-,-1 i .-;:, 5.20.12 SAIES REE4a-ir: . -__ ' .- Karl Leslein QuoTENp...i.;::-..pAqE 2 ,2 _ _ Waterloo Fire Dept AI iENTION: - - D. Hartema ADDRESS ,- - --- - - PHONE 319-240-2134 CJTY,LSTATE, ZIP CODE, _ Waterloo Iowa ITEM QTY DESCRIPTION UNIT PRICE EXTENDED PRICE Akron Brass Products, all items as Waterloo specified 31 3 7980 Intake relief $1,550.00 $4,650.00 32 2 1720 Turbo Jet nozzles $840.00 $1,680.00 33 2 1723 Turbo Jet nozzles $930.00 $1,860.00 34 1 1725 Turbo Jet nozzles $975.00 $975.00 35 1 3443 Mercury Monitor includes 4445 nozzle and bracket $2,950.00 $2,950.00 36 1 2420 Stack Tip only $335.00 $335.00 37 1 3433 Apollo High Rise includes 5160 nozzle, $6,180.00 $6,180.00 3488 discharge pipe and 2499 stacked tips. 38 1 3505 Mount for Apollo $70.00 $70.00 39 1 768 Foam Tube $268.00 $268.00 40 2 2442 Wrench Holder $190.00 $380.00 41 2 SS -MP Spanners and Holder $96.00 $192.00 42 2 35 Line Gauge 2.5" $228.00 $456.00 43 1 2730 Turbo Jet playpipe 2.5" $1,335.00 $1,335.00 TAX: TOTAL: $21,331.00 Shipping: Pre -paid and Charged Back TERMS: NET 30 Days Upon Credit Approval OFFER VALID FOR 30 DAYS FROM DATE OF QUOTE Signed: Karl Leslein City Clerk Use Only Finance Committee Approval Date le (S { 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Svcs Department to expend $ 19,071.25 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle mobile radio's This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems I ' Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ri Road Use Tax n Sewer n Sanitation nBonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-18-7950-2122($13031)/412-37-4100-2117($6040.25) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 45,000.00 42 0JO '16,000 i;3p j 441 1' (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies Worms \Leisure Svcs - 800 Mhz Radio Upgrade.xls (Mar 2010) Date City Clerk Use Only Finance Committee . Approval Date tbl(/ 7I U City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 23,876.58 plus est. shipping costs of $ to pay for or purchase One John Deere 1565 outfront mower and mower deck. This purchase or expenditure is being made because: Equipment is needed to replace older equipment Vendor selected for this purchase: John Deere Company ❑ Bids or written quotes were taken on this purchase, as follows: u Bids or quotes were not taken on this purchase because: Purchase is being made using previously bid State of Iowa DOT pricing through Waterloo Implement. Price reflects $500 trade value offered on 1992 John Deere F911 outfront mower. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted., ignature D . ead or Designee) Date (5iglhature Finance Dept. Review) Sanitation (Project Code) $ 106,000.00 f $ 17,327.00 - 2 0/ Date K:\shared goodies\formsUD 1565 Pre-Auth.xls (Mar 2010) City Clerk Use Only Finance Committee , Approval Date 1 G! $1 / t t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase Removal & Replacement of approximatley 500 sq ft of handicap approach and sidewalk in need of repair in front of Young Arena. This purchase or expenditure is being made because: Cracks, rasied edges and broken corners have created possible trip hazards for patrons entering or exiting Young Arena's main & eastend handicap entrance areas. Vendor selected for this purchase: Mark Russel Construction, Waterloo IA x Bids or written quotes were taken on this purchase, as follows: Mark Russel Construction B&B Builders & Supply Schott Construction Co. Waterloo, IA $5.20 sqft Waterloo, IA $5.50 sqft LaPorte City, IA $7.00 sqft ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 165,000.00'� 8677-8790- e 2 ? 7 t.).-/-e: Igna r-'iept!H-. d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012 Cement Repalcement Pre-Authorization.xls (Mar 2010) and the current available balance is Respectfully submitted City Clerk Use Only Finance Committee dJ �J Approval Date UL'1 $' ✓6 (2---- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,010.00 plus est. shipping costs of $ to pay for or purchase Amended Pre Auth - bleacher pads and sidewalks at Riverfront Sports Park. Bid includes labor and material. Originally requested me $20,000. This purchase or expenditure is being made because: Pads and sidewalks for diamonds #1 and #2. Additional sidewalk request put the total over original preapproval request. Vendor selected for this purchase: Bower's Masonry n Bids or written quotes were taken on this purchase, as follows: Bower's Masonry $15,461.25 $3.99 for addl Mike Dolan Concrete $15,500 $4.00 for addl. DC Corp $16,468.75 $4.25 for adds. B&B Builders $16,468.75 $4.25 for addl. Quality Concrete $17,243.75 $4.45 addl. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 7/10/12 approved NTE $20,000 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation Bonds n Federal/other grants ri Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT.CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 565,000.00 ✓ $ /3:k,4.•OLI 416 —1 `Z 7 r%7,Lier . `, Lr _1(24,,7J/i. ignature Dead or Designee) Date (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committei Approval Date Ci(91/(7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 32,479.20 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Annual software license enterprise agreement for police department computers for Microsoft products: Office Professional, Windows Professional and Core Cal license. This purchase or expenditure is being made because: this will be a three year agreement with the Insight company to update and maintain the Mircosoft software that is on all of the department computers. Vendor selected for this purchase: Insight ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Insight has the State of Iowa bid for Microsoft software. This is the only company that can bid the software package that the department needs for the enterprise agreement. When priced separately it is more expensive. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer n Sanitation EBonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 / 411-11-1100-2106 Police Info System (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ectfully submitted, (VIA) GR Z l Z 7 ,'7-1r r �C j.c ''u 2 /.7 / �z (Signature Dept. Head or Designee) Date '(Signature Finance Dept. Review) Date $ 2U /hL7OO $ /5/ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committe�. j Approval Date (( ')-c)t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 16,158.60 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle mobile radio's This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems ❑X Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑X Sanitation Federallother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, E. v/a-/ (Signature Dept. ead or Designee) Date (Project Code) $ 260,000.00 V $ 260,000.00/ (Signature Finance Dept. Review) Date K:\shared goodies \forms\Sanitation - 800 Mhz Radio Upgrade.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (i 7tf City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 20,100.20 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle mobile radio's This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑X Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. He or Designee) /07 i Date (Project Code) $ 130,000.00'7 $ 130,000.00V (Si nature Finance Dept. Review) Date K:\shared goodies\forms\Sewer Dept - 800 Mhz Radio Upgrade.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date l i 70 ( 76 1>L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sign / Traffic Department to expend $ 10,695.35 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle mobile radio's This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-18-7950-2122($5695.32)/411-17-7120-2117($5000) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 45,000.00 $ 45765ero0 /r!' c� 3 ✓ K:\shared goodies\forms\Sign and Traffic - 800 Mhz Radio Upgrade.xls (Mar 2010) City Clerk Use Only Finance Committee '1 Approval Date �� i ✓-1(� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 32,592.15 plus est. shipping costs of $ 0.00. Vehicle mobile radio's Street Department to expend to pay for or purchase This purchase or expenditure is being made because: Mobile radio change to comply with FCC requirements Vendor selected for this purchase: RC Systems Bids or written quotes were taken on this purchase, as follows: RFP's were originally sent out to the three local vendors. Each company represents a differing solution thus hard to make exact comparison. This solution will provide communication between departments, Water Works and the City of Cedar Falls. I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax C Sewer I I Sanitation ElBonds El Federal/other grants nOther (specify) This expenditure is to be coded to the following budget line -item: 412-18-7950-2122($16592.15)/411-19-7100-2117 ((16,000) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 45,000.00 -.`tb,B�' $ 45, 000. 00 /1 (Signature Dept. Heador Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Street Dept - 800 Mhz Radio Upgrade.xls (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 25,500 plus est. shipping costs of $ 250.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program Vendor selected for this purchase: Logan Contractors n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I l Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 155,000.00 t&OU/, ,I16,./1) r2alu.Esi $ ;COO Respectfully submitted, 3/2— /0-3 - (Signature Dept. Hea r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Crack Sealer Sealant (15 Pallets) - Oct 2012.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ry Approval Date f (1 /.0 ( O The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,711.75 plus est. shipping costs of $ to pay for or purchase Speed Limit Signs, Delineators, Etc. This purchase or expenditure is being made because: Signs for new locations and replacement of damaged signs. Vendor selected for this purchase: Newman Traffic Signs Ell Bids or written quotes were taken on this purchase, as follows: Newman Traffic Signs Jamestown, North Dakota Iowa Prison Industries Anamosa, Iowa $2,711.75 $2,781.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund El Road Use Tax ❑ Sewer ❑ Sanitation OX Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept.4iead or Designee) (Project Code) $ 23,000.00 `f $ 11,554.45 Date (Signature Finance Dept. Review) //' 2-,2c'' - Date K:\shared goodiesiformsi2012-October-ExpendRure Pre -Authorization -Speed Limit signs, etc..xls (Mar 2010) City Clerk Use Only Finance Commi e t Approval Dated ((9t( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 10,650.15 plus est. shipping costs of $ 451.01 to pay for or purchase Left and Right Turn Thermoplastic Arrows This purchase or expenditure is being made because: Placing Right and Left Turn arrows on asphalt and pavement replacing annual painting of arrows. Vendor selected for this purchase: Flint Trading, Inc. n Bids or written quotes were taken on this purchase, as follows: Flint Trading, Inc. Thomasville, NC $11,101.16 3M Traffic Safety Systems St. Paul, MN $17,775.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 4it $ 23,000.00 - / vac $ 14,554 45 Ss '' ✓ (S • nature Dept. -lead or Designee) 1 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12012-October-Expenditure Pre -Authorization -Flint Trading-01 - left & right arrows.xls (Mar 2010) City Clerk Use Only Finance Committeec �l Approval Date Us (D t !15 i 2- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,764.00 plus est. shipping costs of $ to pay for or purchase 4 wireless sensors and mixing tubes. This purchase or expenditure is being made because: change order for CVS traffic signals Vendor selected for this purchase: Brown Traffic Products, Inc. QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $1,764.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 266-17-7125-1576 17TRF-CVS-SIG (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 15a�5` $ 66, y35 L2 l Y nature Dept Hea. or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forrns12012-October-Expenditure Pre-Authorization-CVS-signals-wireless sensors.xls (Mar 2010) City Clerk Use Only Finance Committee 1 �r Approval Date (C( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,272.25 plus est. shipping costs of $ to pay for or purchase Traffic signal pole, signal head, pedestal base and related hardware. This purchase or expenditure is being made because: Replace materials damaged in accident at W. 9th St. and Hawthorne Ave. Vendor selected for this purchase: Brown Traffic Products, Inc. QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $1,272.25 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 28,000.00 V $ 26,533.15 r-j/l/ z.(A! / - u'? 4'a-2U'/? ( ignature D-.t. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-October-Expenditure Pre -Authorization -replace damaged materials-W. 9th&Hawthome.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,888.34 plus est. shipping costs of $ to pay for or purchase 161 bags of reflective beads This purchase or expenditure is being made because: Annual painting project. Vendor selected for this purchase: Iowa Department of Transportation ❑X Bids or written quotes were taken on this purchase, as follows: IDOT Bid Ames, IA $2,888.34 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Q Road Use Tax Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is $ 2471-93:3-7 a3 yfq Respectfully submitted, 1r7 i©%� 7?4c.%;tEt ilrei�u2 ia? Baia Dept. Had or Designee) fate (Signature Finance Dept. Review) Date (Signature P 9 ) ( 9 K\shared goodies\forms12012-October-Expenditure Pre-Authorization-reflectorized beads.xls (Mar 2010) (Project Code) $ 25,000.00 City Clerk Use Only Finance Committee �( 11i Approval Date l O (7) 2t%9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,000.00 plus est. shipping costs of $ to pay for or purchase Brick paver repairs for light base. This purchase or expenditure is being made because: Removed light pole base on W. 4th St. in front of Drunkin' Monkey Vendor selected for this purchase: Mike Dolan Concrete & Masonry ❑X Bids or written quotes were taken on this purchase, as follows: Mike Dolan Concrete & Masonry Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund QX Road Use Tax 0 Sewer Sanitation ❑ Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1511 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature De ead or Designee (Project Code) $ 3,000.00 =cia0 $ a- 266 3'.i ; 6, Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-October-Expenditure Pre -Authorization -replace brick pavers on W. 4th St. -Mike Dolan.xls (Mar 2010) City Clerk Use Only Finance Committe!g 11 / r� Approval Date IC�(rV 1 i 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 13,925.10 plus est. shipping costs of $ to pay for or purchase 15 - 30 ft. street light poles and hardware This purchase or expenditure is being made because: Replace deteriorated poles on E. 4th St. and other areas within the city. Vendor selected for this purchase: Crescent Electric Supply Company ❑X El Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Co. Waterloo, IA $13,925.10 3E Waterloo, IA $14,431.50 Van Meter Waterloo, IA $14,694.53 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Approved $13,910.89 on 3/28/12 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Road Use Tax ❑ Sewer I I Sanitation E Bonds FederaUother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7105-2129 & 266-17-7120-1521 , 40.9 1 % 110± -� 1 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 4i Ji li/ get-) / till%, (; %�r fw R. /c3 acid• nature Dept.Uead or Designee) ate (Signature Finance Dept. Review) Date $ 15,000.00 $28,800.00 1; ce ��3 J $ -�3,g9k.9 23,000.86 ,vend K \shared goodies\forms\2012-October-Expenditure Pre -Authorization ($14.21di ference)-15 - street light poles.xls (Mar 2010) City Clerk Use Only Finance Committee 2 �l Approval Date �G�5 rt ( r City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 46,975.88 plus ext. shipping cost of $ 0.00 1500kVA transformer for the UV disinfection project Departmant to expend to pay for or purchase This purchase or expenditure is being made because: This is a backup transformer that is required and is to be purchased by the City. This will be purchased from the UV project. Project no. 60270963 and contract no. 817 Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid - America is the power company for the City and the transformer and the installation is done by them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: EIRoad Use Tax: ESewer: nSanitation: Bonds: IFederaliother grants: jOther(specify): This expenditure is to be coded to the following budget line -item: Droiect # 60270963 0/ //i 6-- ^/6%3 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted! (Project Code) ,.3 .— $ 0.00 3,0oc, 00 $ 0.00 '2„3U.,f3i` iv,./ i 2 (Signature D�t. Head Or Designee) Date (Signature Finance Dept. Review) /Gr el L'/ Date MECCONSTRUCTION SERVICES CO. SCOPE OF WORK QUOTEft G4t53 MEC Construction Services Co. ("MEC Construction") and undersigned Purchaser hereby agree to the following in accordance with the Services Agreement entered into by the parties. A. Services to Be Provided by MEC Construction and the Time Frame for Such Services. Selling a 1500 kVA transformer - TR 7098 to the City of Waterloo Waste Management with labor to deliver and set purchased transformer. B. Compensation to Be Paid to MEC Construction. MEC Construction's proposal for the above Service Order $46,975.88 Payment is due twenty-five (25) days after receipt of invoice. MEC Construction shall be entitled to the compensation stated in the Scope of Work. MEC Construction shall forward invoices to Purchaser for Services rendered hereunder and Purchaser shall make payment upon such invoices within 25 days. All payments shall be made without deduction or setoff. When payment(s) is not made within 25 days, Purchaser shall also pay MEC Construction interest on such unpaid sum from its due date to the date of payment by Purchaser at a rate equal to one and a half percent (1.5%) per month or the maximum rate permitted by law, whichever is less C. Other Terms The proposal is estimated on the basis of straight -time work. Work performed outside normal working hours will be billed at the appropriate rate. The quotation is valid for 60 days from date of submittal. Work must be scheduled within 120 days of the date of signature or an additional cost may be incurred unless the delay in scheduling the work is at the request of MEC Construction. If MEC Construction is required to begin construction of underground facilities during the winter season, the work may be subject to an additional winter construction charge. Purchaser is responsible for locating and marking all underground facilities such as storm and sanitary sewer, septic lines, underground electric cable, communications cable, irrigation systems, and water lines. MEC Construction assumes no responsibility for public or private facilities not located and D. Addresses for Notices: MEC Construction Services Co. City of Waterloo - Waste Management Mike Massing 3505 Easton Avenue 260 Fairview Avenue Waterloo IA 50703 Waterloo IA 50702-2000 DR2306897x September 26, 2012 Page 1 of 2 E. This Scope of Work is subject to the terms and conditions of the Services Agreement between between MEC Construction and Purchaser date July 18, 2011. MEC Construction Services Co. City of Waterloo - Waste Management By: t . ;' y: Printed Name: Date: Date: Joe Moore September 26, 2012 DR2306897x September 26, 2012 Page 2 of 2 City Clerk Use Only Finance Committee • Approval Date (0(3(7Ct 9 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 1.897.00 plus ext. shipping cost of $ 25.00 nozzle for cleaning sewer lines Departmant to expend to pay for or purchase This purchase or expenditure is being made because: need a cleaning nozzle to replace the worn out nozzle Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: NozzTeq is the supplier for our replacement nozzles Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: I Sanitation: uBonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/57.00/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00✓ $ 169T860_5B /3,25 '� ✓ (Sig ature Dept. -Head Or Designee) Date (Signature Finance Dept. Review) Date NozzTeq® `faking Science to the Sewer! 1497 Main Street Unit #354 Dunedin, FL 34698 Phone # 866-620-5915 Fax # 603-413-6744 Nj E-mail info(,nozzteq.com Name / Address City of Waterloo, IA Waste Management Services 3505 Easton Ave. Waterloo, IA 50702 Estimate Date Estimate # 9/26/2012 N1-64-4077 Web Site www,NozzTeq.com Terms Rep Project NET 30 TD Item Description Qty Rate Total HI-101 HHS3/4 HHJ28 F0002 Shipping SRMA STX SINT HAMMERHEAD", High Efficiency Nozzle. (New Style Grip For Easier Changing of Sleds)(5 YEAR WARRANTY ON HAMMERHEAD NOZZLE!) HAMMERHEAD", Sled 3/4" NPT STAINLESS Steel. (Pipe Sizes 6" & UP) (GEN IV) HAMMERHEAD"! H2.80 mm Steel Nozzle Jet Insert 1" Female to 3/4" Male NozzTeq Total Price, Less Shipping. Shipping, Handling, Packaging and Insurance. (Added At Time Of Shipment!) All Sales Are Final and there is Strict No Retum Policy. Sales tax will be added only for our Florida Customers or if you pick up in Florida, unless you have exempt status. All other customers out of the state of Florida are responsible to report your your local sales tax authority. Interest of 1.5% per month is due if payment is not received by the due date and or terms of the invoice. Invoices Past Due 30 days may be liable for additional charges and cost of collection. All invoices past due 90 days will be forwarded to Collection agency of our choice unless other provisions are made prior to the 90 days. 4 1,897.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,897.00 0.00 0.00 0.00 1,897.00 0.00 0.00 0.00 0.00 Quote is good for 30 days. Thank you for your consideration! Subtotal $1,897.00 Sales Tax (0.0%) $0.00 Total $1,897.00 '02$ .a Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES NO If so, date approved: � City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Street Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 205 19 7110 3000 Local Option 30,000.00 205 19 7110 1513:hemicals, Gas & Su• 30,000.00 ( 6,0,i0 Pjf L..4Sir() TOTAL $30,000.00 This amendment is being requested because: Request for additional budget to support crackseal program. (Purchase of additional sealant) TOTAL $30,000.00 Prior Committee Actions (Dates): d/3 /jz (Signature De . Head or Designee) Date (Signature Finance Dept. Review) act Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Line Item Amendment - Street Dept - Local Option Tax Reserves for Crackseal Sealant - Oct 2012.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE �1 Project Name Police Grant - Alcohol Incentive Grant fiak5 / City Contract No. Project Manager Project Budget Total Capt. Joe Leibold $ 61,500.00 1. How will this project be funded? re.eleat pasr_virtc4,AstAte A. Federal Grant Yes No CFDA # Grant Name . State Grant Yes X No Grant Name C. City Match D. Other Entities Yes Name Source of Funding No Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number PAP - 13-410,TK57 % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X El 0 ❑ ❑X ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover directed overtime enforcement, training related travel, educational materials, and 3 in -car video cameras. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee . , Approval Date Project Name (from page one) Police Grant - Alcohol Incentive Grant %is1L S7 Department No. project will be budgeted under 11 GRT TK57 Activity No. project will be budgeted under 010 11 1150 (Each column should only include amounts by fund) Fund: _010- Fund: _010- 11 11 1150 1160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 73361 &tete awe' 61,500.00 3720 Donations - Restricted 3370 School Share Liaison 33/3 Fed Puss--4 r,Lfr ►uwG- EXPENDITURES: Bond Fund Total 61,500.00 TOTALS $ 61,500.00 $ $ - $ $ 61,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1125 Overtime 44,400.00 44,400.00 1346 Travel Prof. Training 1,500.00 1,500.00 1561 Education Materials 700.00 700.00 2127 In car videos 13,500.00 13,500.00 1573 Road alert signs 1,400.00 1,400.00 TOTALS $ 61,500.00 $ (Signaturera Dept. Head) Date $ $ 61,500.00 1-60//L. (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet101Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cgriimittee approval required? YES NO � If so, date approved: � P� (b (9e t City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2013 submitted by the Center for the Arts Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010- 26 4265 3720 Donations -Gifts New CFND # 3,415.00 010 26 4265 1346 Travel Expense New CFND # 3,415.00 TOTAL $3,415.00 TOTAL $3,415.00 This amendment is being requested because: Amendment to cover expenses for Cammie Scully to attend the Haitian Art Conference in New York, and to also pick up a donation to the permanent collection and an exhibition to be mounted in the Spring. TRAVEL EXPENSES WILL BE PAID BY A FUND ACCOUNT FROM THE COMMUNITY FOUNDATION Prior Committee Actions (Dates): (Signature Dept. Hea€1-or DesigrS Date /)-4.4t'i [ECL / )i r siU'1 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\FY2013-Amendm-100312-travel NY (Apr 2003)