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Home My WebLink About10/01/20121. FINANCE COMMITTEE October 1, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 24, 2012 NEW BUSINESS Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est S/H Expenditure Community Development $9,375.00 Up to 25 people for each class of 8 hour Lead Safe Renovators class and 4 hour Lead Safe Renovators recertification class Community Development $2,250.00 24 hour contractor Lead Training Cultural & Arts $2,733.61 Actual costs for Pioneer Graphics, Waterloo for printing and mail service for the Fall & Winter class & programs brochures Leisure Services $13,000.00 Labor and materials for concrete pads at Riverfront Sports Park Police $9,440.00 Speed enforcement trailer with 18" display, approach only radar, and solar power charging package Leisure Services $2,000.00 Sod for Warren Golf course due to the Byrnes drainage project Street $3,500.00 Employee Uniform Purchase per Collective Bargaining Agreement Traffic Operations $1,520.65 + $370.00 One street light pole with arm and hardware Traffic Operations $1,714.68 HPS (high pressure sodium) lamps Waste Management Services $1,919.32 Uniforms BUDGET LINE ITEMS TO BE AMENDED 2. Approve the project budget for the School Resource Officers contract for FY2013 in the amount of $250,000.00—Submitted by Captain Mohlis. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 24, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 17, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt Frana & Sgt Hoelscher Firearms Instructor Johnstone, Iowa October 18, 2012 $330.00 Kent Shankle, Curator Haitian Art Society Annual Conference New York, NY October 20-October 27, 2012 $1,850.00 Michelle Weidner, CFO League of Cities Annual Conference Sioux City, IA September 26- S eptember 28, 2012 $365.00 Wanda Dorris, Gladys Rainey, Ned Deberg and John Lenius IAHO Conference Waterloo, IA October 03-October 05, 2012 $625.00 Jon Martin, Rehab and Relocation Specialist; Matt Chesmore, Rehab and Relocation Specialist; Mike Prideaux, Black Hawk County Lead Coordinator Principles of Healthy Homes portion of the Lead Grant Des Moines, IA October 22-25, 2012 $2,555.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $5,157.00 FAA -approved paint & glass beads for painting runway, taxiways, and aircraft ramps Airport $14,285.00 Sealant and rental of equipment to fill cracks on runways and parking lot, per IDOT Pavement Maintenance Grant City Clerk $5,401.00 Membership renewal with National League of Cities for 2013 Engineering $21,000.00 Training in the new AutoCad Civil 3D software Human Rights $7,500.00 Television advertising Leisure Services $3,400.00 Beams for the shelter reconstruction at Byrnes Park Leisure Services $3,500.00 Vinyl wall wrap signage for Young Arena concessions stands and restrooms Finance Committee September 24, 2012 Page 2 Planning $1,129.37 Distribution expense of the "Tractor Town" booklet Planning $36,935.07 Relocation costs of Mediacom utilities located where the new Sportsplex Complex is being constructed Street $4,428.00 Re -Cap Motor Grader Tires Traffic Operations $1,305.95 IMSA 19-1 14 AWG-12-conductor traffic signal cable Waste Management Services $5,534.68 Pump repair Waste Management Services $9,924.00 + $500.00 Repair parts for #1 barscreen Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase expenses in the dog park project using donations received in the prior year in the amount of $11,081.32—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase expenses in the Fair Housing project using grant funds received in the prior year in the amount of $17,591.70—Submitted by Abraham Funchess, Human Rights Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item 3874 (Hum Rights Reimb) and Line Item 1301 (Temp Services) in the amount of $1,525.00— Submitted by Abraham Funchess, Human Rights Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for Rehabilitation of Taxiway E in the amount of $1,245,000.00—Submitted by Bradley Hagen, Airport Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 24, 2012, in the amount of $3,572,279.80, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �1 Approval Date (1 t (, k t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $9,375 plus est. shipping costs of $ to pay for or purchase up to 25 people for each class of 8 hour Lead Safe Renovators class and 4 hour Lead Safe Revovators recertification class This purchase or expenditure is being made because: Certify and re -certify workers Vendor selected for this purchase: Interfaith Housing ❑ Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Interfaith Housing provides this training for Eastern Iowa. They will come to Waterloo to provide this training. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant-224-32-5853-1346 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ 9;510.00 (I-6,S Respectfully submitted, (Signature pept. Head o Design/Date (Signaature Finance Dept.Review) Date ed K:\shared goodies\forms\Expenditure Pre -Authorization 4 hr LSR 9-24-2012.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (o (1 '4 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ 2,250.00 plus est. shipping costs of $ to pay for or purchase 24 hour contractor Lead Training This purchase or expenditure is being made because: Certify additional contractors and workers Vendor selected for this purchase: Interfaith Housing Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Interfaith Housing provides this training for Eastern Iowa. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer Bonds El nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Sanitation Lead Grant-224-32-5853-1346 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 fi";,,c'uc hit-; 64.2'i)6,r and the current available balance is Respectfully submitted, i /7 <- (Signature Dot. Head oq'Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization 24 hr training 9-24-2012.xls (Mar 2010) City Clerk Use Only Finance Committee , Approval Date f ?L.i 4ry City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 2,733.61 plus est. shipping costs of $ Department to expend to pay for or purchase Actual costs for Pioneer Graphics, Waterloo for the printing and mail service for the Fall & Winter class & programs brochures This purchase or expenditure is being made because: The original bids got were based on a 24 page draft, and with last minute changes made the finished product ended up a 28 page brochure. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Another staff had to finsh this brochure in the absence of our Graphic Designer, and made some changes & it resulted in an increase in the original bids that we got. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds 111 Road Use Tax n Sewer n Sanitation FederaUother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: City Printing budget 010-03-8970-1353 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Y (Stgnature D�¢�. Head or Designee) Date (Signature Finance Dept. Review) Date $ 59,000.00 v/ $ 5289-1-9O <{3433 K:\shared goodies\forms\Exps-authz-Pioneer-class brochr 9-2012 (Mar 2010) COMMERCIAL PRINTING Bill to: WATERLOO CENTER FOR ARTS 225 COMMERCIAL WATERLOO IA 50701 Invoice Remit to: Pioneer Graphics Commercial Printing 316 W 5th Street PO Box 2516 Waterloo IA 50704 USA Telephone: (319)234-8969 2419 Invoice Number: Invoice Date: Page: 20122686 9/12/2012 1 of 1 Quantity 6,500 Job: 20122686 Salesperson: Jim Miller Purchase Order: Customer Order: Date Shipped: 9/11/2012 FALL '12 SCHEDULE BK 28 PG mailed 5287 Description Ship to: Subtotal: Job Total: Amount 2,296.69 436.92 2,733.61 2,733.61 Invoice Total: 2,733.61 Page 1 of 2 PAULETTE HAWKENSON From: CHAWNE PAIGE Sent: Thursday, September 20, 2012 10:21 AM To: PAULETTE HAWKENSON Subject: FW: WCA fall class schedule Hey Paulette, Please see correspondence below from Jim Miller. Thanks. Chawne. From: LAURA STAMMLER Sent: Wednesday, September 05, 2012 4:05 PM To: MAUREEN NEWBILL; CHAWNE PAIGE Subject: FW: WCA fall class schedule FYI From: Jim Miller fmailto:imiller@theoioneergrouo.com1 Sent: Wednesday, September 05, 2012 3:25 PM To: LAURA STAMMLER Cc: 'Maureen Nichols'; JOHANNA KRAMER-WESTON Subject: RE: WCA fall class schedule Laura and Johanna Just a note to say that this Fall Schedule piece came it as 28 pagessnstead of 24 pages, so we will adjust the price and will continue to work on it for you. Thanks Jim Jim Miller - President Pioneer Graphics Commercial Printing NEW SUMMER HOURS 8 AM TO 4:30 PM Let us print your post cards and mailers - fulI mailing services available From: LAURA STAMMLER imailto:LAURA.STAMMLER@WATERLOO-IA.ORG1 Sent: Monday, August 27, 2012 1:54 PM To: Jim Miller Cc: Maureen Nichols; JOHANNA KRAMER-WESTON Subject: RE: WCA fall class schedule We are going to need this afternoon to allow everyone time to proof and review it. It should be sent over tomorrow. Thanks, Laura From: Jim Miller fmailto:imiller@theoioneerdroub.comj Sent: Monday, August 27, 2012 9:02 AM To: LAURA STAMMLER Cc: 'Maureen Nichols'; JOHANNA KRAMER-WESTON Subject: RE: WCA fall class schedule oi`Inie)M1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2000.00 or less plus est. shipping costs of $ N/A to pay for or purchase Printing and mail service from Pioneer Graphics, Waterloo, IA City Clerk Use Only Finance Committee ry� Approval Date SI:0 �3Ci;� This purchase or expenditure is being made because: to promote Fall and Winter Classes, Workshops and programs for the Center for the Arts & Phelps Youth Pavilion Vendor selected for this purchase: QX Bids or written quotes were taken on this purchase, as follows: 1. $1928.35-Pioneer Graphics -Waterloo, IA 2. $2148.00-Professional Services, IA 3. $ .00-G & R Publishing, IA no bid received as of 8/14/12 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: City Printing Budget: 010 03 8970 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $-60;980.s90 Sloe) v F 74 A:4). (Signature Dept. Head or Design Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Schedule_ Expenditure Pre -Authorization (2) (Mar 2010) Page 1 o12 PAULETTE HAWKENSON From: Jim Miller [jmiller@thepioneergroup.com] Sent: Thursday, August 09, 2012 3:06 PM To: CHAWNE PAIGE Cc: PAULETTE HAWKENSON Subject: RE: Request for bid Ch ne ISSUE 60298 24pgs'2/2 and stitched to 4x9 (may reduce a percent or so to fit) - $1928.35 Tab inkjet sort mail 5,400 - $436.92 Thanks and let me know if I should schedule. Jim Tim Miller - President Pioneer Graphics Commercial Printing NEW SUMMER HOURS 8 AM TO 4:30 PM Let us print your post cards and mailers - full mailing services available h From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE@WATERLOO-IA.ORG] Sent: Thursday, August 09, 2012 2:08 PM To: Jeff Miller; Jim Schaefer; Ben Swisher; G&R Publishing; Jim Miller Cc: PAULETTE HAWKENSON Subject: Request for bid Hello All. It's that time again for us to print this year's Fall/Winter Schedule. I would like to request a quote for the following specifications: We will be accepting bids through August 13. Thanks. •Fallnter 2012-13 WCA Schedule Qty. 6500 24-page 4"x9"(closed) (8"x9" spread) Saddle Stitch Booklet 2PMS/2PMS Full bleed (Process Black & Pantone Purple 2602) 70# matte text Including proof and delivery of extras Mail service for approx. 5400 & Tabbing with 3 tabs and inkjet Files: August 20th Mail drop date: August 27th (Preferred) — 31st (latest) Note: Please submitted Quotes to Paulette Hawkenson Paulette.HawkensonCa)waterloo-ia.orq and myself. I will be out of the office until September 7 - Johanna Kramer -Weston (iohanna.kramer- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 13,000 plus est. shipping costs of $ to pay for or purchase Labor and materials for concrete pads at Riverfront Sports Park. This purchase or expenditure is being made because: pads are needed for dugouts and bleachers at diamond #4 at Riverfront Sports Park. Vendor selected for this purchase: Mike Dolan Concrete Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Mike Dolan Concrete, Waterloo $9,719.40 $3.88 per sq ft for additional Bowers Masonry, Waterloo $10,266.40 $4.10 per sq ft for additional Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (/' Rtectf submitted, Signature Dep . ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committ/� Approval Date IN (( t 2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 9,440.00 plus est. shipping costs of $ 0.00 to pay for or purchase speed enforcement trailer with 18" display, approach only radar, and solar power charging package. This purchase or expenditure is being made because: this speed trailer is being purchased to replace the older model that the department currently has. The old unit is beyond repair. Funding is provided by a gaming grant. Vendor selected for this purchase: United Concrete n Bids or written quotes were taken on this purchase, as follows: Optics Planet Inc. $9440.00 MPH Industries $12,156.00 Kustom Signals $10,051.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) Black Hawk Gaming Grt This expenditure is to be coded to the following budget line -item: 010-11-1160-2125 11PRO SPEED EQ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ TGy 00 c and the current available balance is Respectfully submitted, l G, C, �ztl2 y ,:er ('� /' Ct u'L ;'V7y (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,000 plus est. shipping costs of $ to pay for or purchase Sod for Warren Golf course due to the Byrnes drainage project. This purchase or expenditure is being made because: sod needs to be replaced on the fairway due to the drainage project. Vendor selected for this purchase: Oleson Sod Waterloo n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Oleson Sod is the only sod provider in the Waterloo area. Price is 16 cents per square foot. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4120-2174 37GLF-BDRN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, �.C10A,r.� 9/2< (Signature Dept. Head or Designee) $ BIZ 7) „./;A,f.(i. C� 'u:2 Smil ,1;4:i;Z Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date lb(i I .1` City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ ' 35Lt? s plus est. shipping costs of $ 0.00 to pay for or purchase Employee Uniform Purchase per Collective Bargaining Agreement This purchase or expenditure is being made because: City is required to provide uniforms for employees per Collective Bargaining Agreement Vendor selected for this purchase: Numerous E Bids or written quotes were taken on this purchase, as follows: Bids were requested from the following companies: Aramark; City Laundry; Cintas and G&K..... Shirts (Aramark/Cintas/City Laundry) Pants (G&K) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax ❑ Sewer n Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 5,000.00 r $ 5,000.001" zo -i2 yy� Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Street Department - Uniform Purchase - Sep 2012.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date lQ l i 1 jD I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,520.65 plus est. shipping costs of $ 370.00 to pay for or purchase 1 - Street Light Pole with Arm and hardware This purchase or expenditure is being made because: Replace a pole damaged in a crash on E. 5th St, - 8/24/12 Vendor selected for this purchase: Crescent Electric n Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Co. Waterloo, IA $1,520.65 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E Road Use Tax 0 Sewer El Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte (Signs ure Dept. ead or Designee) (Project Code) $ 32,000.00V $ 30,200-93- ;( ;z `12- fot(' %l ti)il1- G'2- �' 7('i%s 'Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-August-Expenditure Pre -Authorization -street light pole-E 5th St crash.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee j, Approval Date C) (.( A9 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,714.68 plus est. shipping costs of $ to pay for or purchase HPS (high pressure sodium) lamps This purchase or expenditure is being made because: To replace burnt out street lights. Vendor selected for this purchase: Lighting Sales LLC CI Bids or written quotes were taken on this purchase, as follows: Lighting Sales LLC Cedar Rapids, IA $1,714.68 Van Meter Waterloo, IA $1,945.68 3E Waterloo, IA $2,661.36 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund QX Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/othergrants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitte (Project Code) $ 11,000.00 $ 11, 000.00 „ ' L % �.%✓ (Signature Deptead or Designee) late (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-August-Expenditure Pre-Authorization-HPS Lamps - Lighting Sales.xls (Mar 2010) City UIerK Use Only Finance Committee Approval Date 1L, i 1 171) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 1.919.32 plus ext. shipping cost of $ 0.00 Uniforms Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Supply uniforms for employees per contract n Bids or written quotes were taken on this purchase, as follows Bids were taken by Sign & Traffic Dept. this is our depts. part of the bid. 3Hi.. Fz');. AA4'/x,( - Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EIGeneral Fund: nRoad Use Tax: nSewer: Sanitation: nBonds: ❑Federawother grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1579 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is (Project Code) $ 2,500.00 $ 2,500.00V Resp Ily su fitted, ^ ` (Signature Finance Dept. Review) ignature Dept. Head Or Designee) Date Date Sewer Maintenance Item Size Quantity Company Price Each Total Price SHIRTS Short Sleeve - Cotton I Medium Aramark $ 10.99 $ - Large 3 Aramark I $ 10.99 $ 32.97 X-Large 9 Aramark $ 10.99 $ 98.91 2X-Large 9 Aramark $ 14.99 $ 134.91 3X-Large 3 Aramark $ 14.99 $ 44.97 4X-Large Aramark $ 14.99 $ - $ 311.76 Subtotal 24 Long Sleeve Cotton Medium Aramark $ 11.99 $ - Large I Aramark $ 11.99 $ - X-Large 3 Aramark $ 11.99 $ 35.97 2X-Large 1 Aramark $ 14.99 $ 14.99 3X-Large Aramark $ 14.99 $ - 4X-Large Aramark $ 14.99 $ - $ 50.96 Subtotal 4 Short Sleeve - Polo Large Aramark $ 14.39 $ - X=Large Aramark $ 14.39 $ - 2X-Large Aramark $ 16.79 $ - Wo - XL Aramark $ 14.39 $ - $ - Subtotal Short Sleeve Safety T Medium 3 City Laundry $ 13.25 $ 39.75 Large 2 City Laundry $ 13.25 $ 26.50 X-Large 7 City Laundry $ 13.25 $ 92.75 2X-Large 2 City Laundry $ 13.25 $ 26.50 3X-Large I City Laundry $ 13.25 $ - 4X-Large 3 City Laundry $ 13.25 $ 39.75 5X-Large City Laundry $ 13.25 $ - 6X-Large City Laundry $ 13.25 $ - $ 225.25 Subtotal 17 Long Sleeve Safety T Medium Large 1 City Laundry $ 15.00 $ 15.00 X-Large 2 City Laundry $ 15.00 $ 30.00 I 2X-Large City Laundry $ 15.00 $ - $ 45.00 Subtotal 3 PANTS -REGULAR Size 8X32 3 G&K $ 15.50 $ 46.50 32W32L 3 G&K $ 15.50 $ 46.50 34W30L G&K $ 15.50 34W32L G&K $ 15.50 $ - 34W34L 3 G&K $ 15.50 $ 46.50 36W32L G&K $ 15.50 $ - 36W34L G&K $ 15.50 $ - 38W25L G&K $ 15.50 $ - 38W32L 3 G&K $ 15.50 $ 46.50 38W36L G&K $ 18.50 $ - 40W30L G&K $ 15.50 $ - September 11, 2012 Sewer Maintenance 40W34L G&K $ 18.50 $ - 42W32L ii G&K $ 18.50 $ - 42W34L G&K $ 18.50 $ - 54W32L 12 G&K $ 18.50 $ - $ 186.00 SUBTOTAL PANTS - CARPENTER 30W34L G&K $ 16.50 $ - 31W32L G&K $ 16.50 $ - 32W30L 3 G&K $ 16.50 $ 49.50 32W32L 3 G&K $ 16.50 $ 49.50 34W30L 3 G&K $ 16.50 $ 49.50 34W32L 3 G&K $ 16.50 $ 49.50 34W34L 3 G&K $ 16.50 $ 49.50 36W30L 3 G&K $ 16.50 $ 49.50 36W32L 18 G&K $ 16.50 $ 297.00 36W34L 3 G&K $ 16.50 $ 49.50 38W25L G&K $ 16.50 $ - 38W28L G&K $ 16.50 $ - 38W30L 3 G&K $ 16.50 $ 49.50 38W32L 2 G&K $ 16.50 $ 33.00 38W34L G&K $ 16.50 $ - 38W36L 3 G&K $ 16.50 i $ 49.50 40W30L G&K $ 16.50 $ - 40W34L 6 G&K $ 16.50 $ 99.00 42W32L G&K $ 16.50 $ - 42W34L G&K $ 16.50 $ - 42W36L G&K $ 20.00 $ - 50W29L G&K $ 20.00 $ - 54W32L 53 G&K $ 20.00 $ - $ 874.50 Subtotal Item Size Quantity Companv Price Each Total Price SWEATSHIRTS - Lt Wt Medium Cintas $ 12.99 $ - Large Cintas $ 12.99 $ - XL 1 Cintas $ 12.99 $ - 2XL Cintas $ 13.99 $ - $ - Subtotal Item Size QuantityCompanv Price Each Total Price SWEATSHIRTS - Med Wt Medium 6 Cintas $ 14.99 $ 89.94 Large Cintas $ 14.99 $ - XL 8 Cintas $ 14.99 $ 119.92 2XL 1 Cintas $ 15.99 $ 15.99 4XL Cintas j $ 16.99 I $ - 6XL 15 Cintas $ 16.99 $ - $ 225.85 $ 1,919.32 Subtotal Sewer Dept Total Uniform Cost September 11, 2012 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - School Resource Officers - FY2013 City Contract No. Project Manager Project Budget Total Director Trelka $ 250,000.00 1. How will this project be funded? A. Federal Grant Yes 11 No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes X No Name No Source of Funding Waterloo Community Schools % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo. The School Resource Officer Program provides for the assignment of (6) police officers within the District. Primary assignment is at the middle school, high school and/or altemative school with each of the Resource Officers providing additional services at the elementary level. This agreement is for one year. Done None ❑x ❑ Yes No Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Police Grant - School Resource Officers - FY2013 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison 250,000.00 250,000.00 City Clerk Use Only Finance Committee Approval Date 1 C/( 42Z1( 2 (Each column should only include amounts by fund) Fund: 010- Fund: _010- 11 11 1150 1160 Bond Fund Total EXPENDITURES: TOTALS $ 250,000.00 $ $ $ $ 250,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 1579 Wearing Apparel 2128 Guns & Body Armor 1302 - Outside Agencies 250,000.00 $ 250,000.00 TOTALS $ 250,000.00 $ (Signature Dept. Head) Date oq (Signature Finance Dept. Review) Date $ $ 250,000.00 K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010)