Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
09/24/2012
1. 2. 3. 4. 5. FINANCE COMMITTEE September 24, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 17, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt Frana & Sgt Hoelscher Firearms Instructor Recertification Course Johnstone, Iowa October 18, 2012 $330.00 Kent Shankle, Curator Haitian Art Society Annual Conference New York, NY October 20- October 27, 2012 $1,850.00 Michelle Weidner, CFO League of Cities Annual Conference Sioux City, IA September 26- September 28, 2012 $365.00 Wanda Dorris, Gladys Rainer, Ned Deberg and John Lenius IAHO Conference Waterloo, IA October 03- October 05, 2012 $625.00 Jon Martin, Rehab and Relocation Specialist; Matt Chesmore, Rehab and Relocation Specialist; Mike Prideaux, Black Hawk County Lead Coordinator Principles of Healthy Homes portion of the Lead Grant Des Moines, IA October 22-25, 2012 $2,555.00 6. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/fL Expenditure Airport $5,157.00 FAA -approved paint & glass beads for painting runway, taxiways, and aircraft ramps Airport $14,285.00 Sealant and rental of equipment to fill cracks on runways and parking lot, per IDOT Pavement Maintenance Grant City Clerk $5,401.00 Membership renewal with National League of Cities for 2013 Engineering $21,000.00 Training in the new AutoCad Civil 3D software Human Rights $7,500.00 Television advertising Leisure Services $3,400.00 Beams for the shelter reconstruction at Byrnes Park Leisure Services $3,500.00 Vinyl wall wrap signage for Young Arena concessions stands and restrooms Planning $1,129.37 Distribution expense of the "Tractor Town" booklet Planning $36,935.07 Relocation costs of Mediacom utilities located where the new Sportsplex Complex is being constructed Street $4,428.00 Re -Cap Motor Grader Tires Traffic Operations $1,305.95 IMSA 19-1 14 AWG-12-conductor traffic signal cable Waste Management Services $5,534.68 Pump repair Waste Management Services $9,924.00 + $500.00 Repair parts for #1 barscreen BUDGET LINE ITEMS TO BE AMENDED 7. Authorization to increase expenses in the dog park project using donations received in the prior year in the amount of $11,081.32—Submitted by Paul Huting, Leisure Services Director. 8. Authorization to increase expenses in the Fair Housing project using grant funds received in the prior year in the amount of $17,591.70 Submitted by Abraham Funchess, Human Rights Director. 9. Authorization to increase Line Item 3874 (Hum Rights Reimb) and Line Item 1301 (Temp Services) in the amount of $1,525.00— Submitted by Abraham Funchess, Human Rights Director. 10. Approve project budget for Rehabilitation of Taxiway E in the amount of $1,245,000.00 Submitted by Bradley Hagen, Airport Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 17, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Sclmnitt that the Minutes of September 10, 2012, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator DeKoster Forensic Professional Nashville, Tennessee October 8- 13,2012 $790.00 Rob Duncan Polygraph Examiner Refresher Course Fort Myers, Florida November 25- December 1, 2012 $2,785.00 Officer Sullivan Precision Driving Johnston, Iowa October 10, 2012 $140.00 Luke Even, Forestry Foreman Tree Risk Assessment Workshop Lisle, Illinois September 24-25, 2012 $585.00 Investigator Frana CTK Sex Crimes Conference Cedar Rapids, Iowa November 12-13, 2012 $255.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $3,115.17 Runway lighting transformers, bulbs & associated parts Airport $3,000.00 New proximity cards and programming for Airport access control gates Central Garage $6,984.14 Accident repair for Sanitation truck 708 City Clerk Not to exceed $12,129.95 Badge system Fire $11,235.00 Three (3) MSA Self Contained Breathing Apparatus (SCBA's) Leisure Services $2,000.00 Printing score cards for Iry Warren Golf Course Police $8,244.00 Replace concrete for the firearms range at the police training facility Police $15,645.00 Renew service agreement with Shield Technology Corporation for Shieldware software and support of mobile computers Finance Committee September 17, 2012 Page 2 Waste Management Services $12,424.50 + $2,008.20 Chemical polygone Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Authorization to increase Line Item Cash and Line Item 1353 (Printing) in the amount of $2,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that project budget for traffic speed monitoring equipment funded with a Black Hawk Gaming Association in the amount of $20,000.00—Submitted by Captain Mohlis, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 17, 2012, pp. 1-30, in the amount of $1,933,644.05, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $350.70. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:07 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 r f 41'4 2/31S 'Copy - Department NAME(S) AND POSITION(S): Lt. Monty Frana & Sgt. Brian Hoelscher DATE: September 18,2012 NAME OF CLASS / MEETING: Firearms Instructor Recertification Course DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 18,2012 Return Date: Oct.18, 2012 DATE(S) OF MEETING: October 18,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Lt. Monty Frana and Sergeant Brian Hoelscher to the Firearms Instructor Recertification Course at the Iowa law Enforcement Academy on October 18,2012, at Camp Dodge. This 1-day Instructor Recertification course will recertify instructors currently holding Iowa law Enforcement Academy certification as a Firearms instructor. These Officers then will be able to instruct the rest of the Waterloo Police Department in the proficiency, use, and care of the weapons used by the Waterloo Police Department. The cost of registration is $150.00 per Officer. Lunch and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $300.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 330.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 165.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 6/6: _iG y.:2c 5 /34�• FY ?�l3 BUDGETED i640 `2; EXPENDED YTD : ) o C r <, THIS REQUEST /J Ste' LEFT AFTER THIS REQUEST /.S 5 DATE „7_ 'j i / `� -.1C i 7i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Kent Shankle, Curator DATE: 9/17/12 NAME OF CLASS / MEETING: DEPARTURE DATE: 10/20/12 RETURN DATE: 1d/27/12 DESTINATION: New York, NY DEPARTURE POINT IF NOT WATERLOO: Chicago, IL DATE(S) OF MEETING: id/20-26/12 PURPOSE OF TRAVEL/TRAINING: Travel to participate in Haitian Art Society Annual Conference. Will be departing from Chicago, IL where I will be attending an AMM Leadership Training Institute. *NOTE: It is anticipated that hotel costs will be waived which would significantly reduce travel costs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE x AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 840* 250 350 100 LODGING 100 MEALS REGISTRATION 210 MILEAGE/FUEL TOTAL FOR ALL: $ 1,850* TAXI PARKING AIRFARE MISC/TOLLS 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO s(t) DEPARTMENT HE RIN ared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LIN ITEM USED FY I VD&ETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03 8400 1346 ,3,67706 /S �g U Ji623. - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 9/12/2012 NAME OF CLASS / MEETING: League of Cities Annual Conference DESTINATION: Sioux City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/26/2012 RETURN DATE: 9/28/2012 DATE(S) OF MEETING: 9/27/2012-9/28/2012 PURPOSE OF TRAVEL/TRAINING: Attend League of Cities Annual Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 240.00 REGISTRATION 100.00 MILEAGE/FUEL 25.00 TOTAL FOR ALL: $ 365.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 365.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT EAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT LINE ITEM USED FY �G`�a BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance . STAFF ONLY -'K3 /3 j: n_3 /3 -/ 5 ,_; / 5 00 C.6f0 0 Copy - Department NAME(S) AND POSITION(S): Wanda Dorris, Gladys Rainey, Ned Deberg and John Lenius DATE: September 17, 2012 NAME OF CLASS / MEETING: IAHO Conference DESTINATION: Waterloo DEPARTURE POINT IF NOT WATERLOO: Waterloo DEPARTURE DATE: 10/ 03-05 /2012 RETURN DATE: 10/03-05/2012 DATE(S) OF MEETING: 10/ 03-05 /2012 PURPOSE OF TRAVELITRAINING: Meeting and Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 625.00 YES NO METHOD OF TRAVEL: CITY VEHICLE NA AIRFARE PRIVATE VEHICLE DEPARTING FROM: Na ESTIMATE OF COST: NA LODGING NA MEALS 625.00 REGISTRATION NA MILEAGE/FUEL NA NA NA NA TOTAL FOR ALL: $ 625.00 TAXI PARKING AIRFARE MISCfTOLLS BUDGET LINE ITEM: YES x X GRANT REIMBURSABLE NO REQUIRED CERTIFICATION YES NO 250 John, 125 for ea. Ned, Gladys and TOTAL: $ Wanda PER PERSON f BELIEVE THIS TRIP -VEST P AND IS NECES AN r NEF IAL T+ T CITY OF FATE' 3a O DEPARTMENT HEAD OSE I APPROVE THIS TRAVEL REQUEST MAYOR RR cared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S) Jon Martin, Rehab and Relocation Specialist Matt Chesmore, Rehab and Relocation Specialist Mike Prideaux, Black Hawk County Lead Coordinator FY Ali% BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED :2 ; DATE '2 %Ic,' Original - Clerk/Finance Copy - Department DATE: 9-10-2012 NAME OF CLASS / MEETING: Principles of Healthy Home Assessments and Health Homes Rating System Practitioner's Courses DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 22, 2012 RETURN DATE: October 25, 2012 DATE(S) OF MEETING: October 23-25, 2012 PURPOSE OF TRAVEL/TRAINING: Required classes for the Healthy Homes portion of the Lead Grant WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1,170.00 LODGING 0 $435.00 MEALS 0 $900.00 REGISTRATION 0 $50.00 MILEAGE/FUEL 0 TOTAL FOR ALL: $ 2,555.00 TAXI PARKING AIRFARE MISC/TOLLS 224-32-5853-1346 BUDGET LINE ITEM: BGLED TRVL X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 851.67 PER PERSON I BELIEVE THIS TRIP SE AND IS A CI •F WATERS .O DEPARTMENT HEAD 9-10-2012 OSE I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date '11r9)1-I' ) O-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 5,157.00 plus est. shipping costs of $ to pay for or purchase FAA -approved paint & glass beads for painting runways, taxiways, and aircraft ramps. This purchase or expenditure is being made because: runway markings are worn off and new paint is needed to provide a safe operating environment. Vendor selected for this purchase: Sherwin-Williams ❑ Bids or written quotes were taken on this purchase, as follows: Sherwin-Williams $5,157 Diamond Vogel - $6,083 Pittsburgh Paint - unable to meet FAA specs ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, I , �4/ na igure Dept ;F-afQ Designee) Sanitation (Project Code) $ 135, 000.00 $ 1157670:00 /v 3 S 7 Z Date (Signature Finance Dept. Review) z. Date K:lshared goodies\forms\Runway Paint 09.17.12 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committ Approval Date ('OW The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 14,285.00 plus est. shipping costs of $ to pay for or purchase sealant and rental of equipment to fill cracks on runways and parking lot, per IDOT Pavement Maintenance Grant. This purchase or expenditure is being made because: an IDOT grant of up to $10,000 was received to pay for 70% of the cost of sealing cracks on the Airport's runways and parking lot. Vendor selected for this purchase: Logan Contractors Supply, Inc n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Logan is sole supplier in this area of sealant and equipment to rent. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I ^ I General Fund Road Use Tax n Sewer n Sanitation Bonds Federalothergrants n Other (specify) This expenditure is to be coded to the following budget line -item: 291 29 7760 2169 / 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is 29PRO PAV13 (Project Code) 2;0 $ 10,000'1$135,000i7 $ 10,000'$115,670 is '%GC)' - Respectfully submitted, 04/ 'i i ature Dep j'ead or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies Worms \IDOT Pavement FY 13.xls (Mar 2010) City Clerk Use Only Finance CommJee Approval Date 9\LI Xtl.?\, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 5,401.00 plus est. shipping costs of $ to pay for or purchase Membership renewal with National League of Cities for 2013 This purchase or expenditure is being made because: The National League of Cities gives us voice in passage of national legislation, adoption of federal policies favorable to local governments, access resources and information. Vendor selected for this purchase: X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: They are the only entitiy that can provide these services to the city. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer I I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1391 (Dues & Membership) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /S-Glc% Respectfully submitted, LCC ci , V_ I7 -ry , 46(. (, '1- 2 Lr-L :2c` '/.2 naturADept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\National League of Cities Membership Dues.Expenditure Pre-Authorization.xls (Mar 2010) NATIONAL LEAGUE of CITIES 1301 Penneylvaaie Ave., NW, Washington, DC 20004-1763 1102-626-3000 I Fax: 202-626-3043 I wew.ek.ag Membership Renewal Statement Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Date: 08/28/2012 .' Invoice #: 85225 , . Member #: 0000011520 Member Since: 01/01/1957 Membership Expiration: 12/31/2012 FIRST NOTICE Thank you for your participation in our association. Please take this time to convey the importance of this membership to you and your elected officials and renew today. TO MAINTAIN MEMBERSHIP WITH THE NATIONAL LEAGUE OF CITIES, YOUR MUNICIPALITY MUST BE A MEMBER IN GOOD STANDING WITH YOUR STATE MUNICIPAL LEAGUE. For more information, contact Member Services at memberservices@nlc.org or 202-626-3100. Sincerely, Donald J. Borut Executive Director Description Quantity Price Discount Amount Direct Member Dues 1 $5,401.00 $0.00 $5,401.00 The Legal Defense Fund is supported in part by voluntary contributions from NLC members. Funds collected will cover fees for carefully selected litigation on behalf of municipalities where a court decision or regulatory ruling could have a significant impact. The NLC board suggests a contribution equal to 5% of a member city's annual dues. However, contributions of any size are welcome. Invoice Total $5,401.00 Amount Paid $0.00 PLEASE PAY $5,401.00 LDF Contribution (5% of Dues = $270.05) $ TOTAL $ PLEASE DETACH AND REMIT WITH YOUR PAYMENT Invoice #: 85225 Member #: 0000011520 Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Select Payment Method ❑ Check Enclosed (Made payable to National League of Cities) ❑ Visa 0 MC 0 Amex Exp Date Card # CW: Card Holder's Name Card Holder's Signature Remit Payment To: MEMBERSHIP LOCKBOX 4047 National League of Cities, PO Box 17425, Baltimore, MD 21298-8220 Total Due: Amt Remitted : $5,401.00 NATIONAL LEAGUE of CITIES 41114 Helping City Leaders Build Better Communities MEMBER BENEFITS ATA-GLANCE FOR YOUR CITY'S LEADERSHIP TEAM The National League of Cities offers your city's elected officials and staff a vast array of programs, services, and volunteer opportuni- ties that strengthen and promote your community. SHARE GREAT IDEAS Network.with other officials who have similar interests at NLC meetings and online to get information on what works and what does not through our: • Policy and Advocacy Committees • Member Networking Councils • CityFutures Panels • Constituency Groups • Council on Youth, Education, and Families • Leadership Training Council SOLVE YOUR CITY'S PROBLEMS Access a wealth of information about issues that • Research Briefs, Tool Kits, and Action Guides • Audioconferences • Conference Workshops • Institute for Youth, Education, and Families • Mobile Workshops Highlighting City Programs • Nation's Cities Weekly. newspaper • International Council • Peer Networking Groups • Issue -Specific Member Networks • Annual Congress of Cities & Exposition • Annual Congressional City Conference matter to your community through a variety of NLC resources such as: • NLC Staff, Associate Members, and Corporate Partners • NLC Website • Surveys and Research Reports • Technical Assistance Projects • Webcasts and Web Seminars PROTECT YOUR CITY'S RIGHTS AND RESOURCES Stay informed about federal actions that affect your city and learn how to influence federal policy from our: • Advocacy Training • Biweekly Federal Relations Update • Legislative Action Center • Legal Defense Fund • Legislative Action Alerts SHARPEN YOUR LEADERSHIP SKILLS Learn new skills, enhance your job performance, and serve your citizens better by obtaining training at NLC conferences and seminars including our: • Annual Congress of Cities and Exposition • Annual Congressional City Conference • Annual Leadership Summit • Biennial Summit on Your City's Families • Pre -conference Leadership Training Institute Seminars • Regional Training Seminars Over GET THE RECOGNITION YOU DESERVE Receive recognition for your special achievements and learn about other best practices that can be replicated in your community through our: • Awards Recognition Letter Initiative • National Black Caucus of Local Elected Officials' City Cultural • Certificate of Achievement in Leadership Excellence Diversity Awards • City Showcase of Successful Programs • Women in Municipal Government Leadership Award .• Press coverage of programs and achievements • NLC Leadership Opportunities • NLC Membership Milestone Awards CONNECT WITH THE BROADER MUNICIPAL COMMUNITY Be a part of national and international municipal programs and initiatives through our outreach and collaborative activities with: • International Fellowship Programs • Other National Organizations Concerned about Cities • State Municipal Leagues • United Cities and Local Governments —a Global Network of Cities • Various Commissions and Study Groups BENEFIT FROM OTHER MEMBER PROGRAMS Take advantage of other NLC programs (mostly free) that offerservices and opportunities including: • Discounted America Downtown® Service • NLC Community Showcase Video Program • National Citizen Survey Polling Service • NLC Prescription Discount Card Program ENJOY SPECIAL MEMBERS -ONLY BENEFITS Remember that only members are eligible for: • Appointments to most NLC Committees, Councils, and Panels • Discounted Conference and Seminar Registration Fees • Election to NLC and Constituency Group Leadership Positions • City Showcase Registration (Fee waived) • Nation's Cities Weekly subscription • NLC Procurement Card Program • U.S. Communities Government Purchasing Alliance • NLC Service Line Warranty Program • Public Finance Authority • Leadership Training Institute Scholarships • NLC Awards and Certificate Programs • Voting Rights at NLC's Annual Business Meeting on Policies, Resolutions and Leadership Elections • NLC Prescription Discount Card Program 1301 Pennsylvania Ave., NW, Washington, DC 20004-1763 1202-626-31001 www.nlc.org NATIONAL LEAGUE of CITIES 64* City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee it�} Approval Date l 2- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 21,000.00 plus est. shipping costs of $ to pay for or purchase Training in the new AutoCad Civil 3D software. This purchase or expenditure is being made because: Our current road design software is no longer made. Engineering purchased new software this summer and needs training on how to use it. Vendor selected for this purchase: Imaginit Technologies Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This was part of the bid process when we selected the vendor to supply the new software and training. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Road Use Tax Bonds I1 Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-07-7830-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 45,000.00 r 3Sp 415: o` $ 17,343.16 ' Xr;'C' ,?/,.1y31— (Signature Dept. Head or Designee) Date (Signature Financetept. Review) Date K:\shared goodies \forms\Autocad Training Pre-Authorization.xls (Mar 2010) City of Waterloo Expeiicih6i6 Pre -Authorization Request Form 2012 SEP 19 AEI 9 99 The Finance Committee of the City Council is hereby requested to authorize the following purchase or exppekai ,ie st�ljr�lt d by the Human Rights Department to expend /II IU'rti r l $ 7,500.00 plus est. shipping costs of $ N/A to pay for or purchase television advertising City Clerk Use Only Finance Committ `' Approval Date I/ �` t (9-0� ✓ This purchase or expenditure is being made because: as part of our advertising campaign to affirmatively further fair housing. We will be advertising via television commercials from September 2012 - January 2013. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: we feel that KWWL is a good arena to help us affirmatively further fair housing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R$sully sl;blrlitted, (Project Code) $ 10,260.00 V $ 8,586.00 ci-t -2412- / `'j;' (, Li A _ gnature Dept. Head o Desig ee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pr- horization KWWL.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee� Approval Date l(✓l"[ �(96 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,400.00 plus est. shipping costs of $ to pay for or purchase Beams for the shelter reconstruction at Byrnes Park. This purchase or expenditure is being made because: materials are required to reconstruct the shelter at Byrnes Park. The old shelter roof was worn out and had to be replaced. Vendor selected for this purchase: Leslie Structural Sales Omaha NE Bids or written quotes were taken on this purchase, as follows: Leslie Structural Sales, Omaha NE $3,358.00 Boland Recreation, Marshalltown IA $6,800.00 All Inclusive Rec, Farmington MO $5,096.25 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds ri Federal/other grants Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 412-37-4105-2168 371 M P.0013 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Ressubmitted, (Signature DepL ad or Designee) l" $ 130,000.00 V $ 71,594.15 /"l, c60 f!•.»ir; (�',� /. //,_,. ;;u/2 Date (Si nature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,500.00 plus est. shipping costs of $ inc to pay for or purchase Vinyl wall wrap signage for Young Arena concessions stands and rest rooms. This purchase or expenditure is being made because: The vinyl wall signage will display Young Arena concession items and also help identify all upper level men's and women's restrooms. Vendor selected for this purchase: Imagine It Graphics , Cedar Rapids Iowa Qx Bids or written quotes were taken on this purchase, as follows: Imagine It Graphics $3500 Signs By Tomorrow $8296 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer n Sanitation EliBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte % i f edd or Designee) Date "-/ignature Finance Dept. Review) Date K:\shared goodies \forrns enditure Pre -Authorization (Mar 2010) �?y n¢J (Project Code) $ 165,000.00 V $ 9738O O- `iG.st City Clerk Use Only Finance Committee 19141 fj Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,032.23 plus est. shipping costs of $ 97.14 to pay for or purchase Distribution expenses for the "Tractor Town" booklets This purchase or expenditure is being made because: As part of the agreement for the Recordation of Deere & Co. Bldgs, this mailing of over 1000 booklets; multiples of which were distributed to various State & Federal agencies. Vendor selected for this purchase: Tallgrass Historians LC n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: City was already in an agreement with Tallgrass Historians LC Prior Committee Actions (Dates): 8/21/06 & 12/11/06 Please check the following box(es) as appropriate to describe the funding for this expense: 1111 General Fund Bonds Road Use Tax E Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-08-6100-2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 800,000.00 / 182,430.62 —�r-� 9zo,IZ /74., f.1 - 4'`?c/2- (Signature Dept. Head or Designee) Date (Siginature Finance Dept. Review) Date Ushered goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) INVOICE PAGE 1 of 1 INVOICE NO. 06-341(6) Issuing Company and Remittance Address: Tallgrass Historians L.C. P.O. Box 1975 Iowa City, IA 52244 Fed. Tax ID# 42-1404403 319.354.6722 (fax 319.354.7354) Date: 04-9-12 Contact Person: Jan Olive Full Client Name and Address: City of Waterloo 715 Mulberry St. Waterloo, IA 50703 Project No. Contact Person: Tim Andera Period Covered: March 2012 Project Title: Deere & Co., Westfield Plant Total Invoice Distribution Expenses: "Tractor Town" Booklet Amount: $ 1129.37 Billing Detail: REPORT: Represents expenses to distribute booklets per MOA bulk copy recipients and single copy recipients: USPS $909.23; UPS $97.14; mailing supplies $123.00 & 2O 111/4/ APR 1 3 2012 FINAL BILL. qv- i I certify the above to be correct and that payment therefor has not been received. Jan Olive Full, Managing Member Date Tallgrass Historians L.C. TALLGRASS HISTORIANS L.C. PROJECT NAME: 2460 S. Riverside Drive - Iowa City, IA 52246 (319) 354-6722 • fax: (319) 354-7354 CONSULTANT SERVICES AGREEMENT Westfield/Deere & Co. Recordation of Deere & Co. Buildings R-1 & E ("Project") Waterloo, Iowa This Agreement is by and between Tallgrass Historians L.C. ("Consultant") 2460 S. Riverside Drive Iowa City, Iowa 52246 and the City of Waterloo ("City") 715 Mulberry Street Waterloo, Iowa 50703 who agree as follows: City hereby engages Consultant to perform the services set forth in the attached "Cost & Scope of Work," including those specified in the attached "Appendix A, John Deere Tractor Co. Buildings R-1 and E"("Services"). Consultant agrees to perform the Services for the compensation set forth in the attached "Cost & Scope of Work." Consultant and City agree that this signature page, together with the attachments referred to herein constitute the entire agreement between them relating to the Project. APPROVED FOR CITY OF WATERLOO. APPROVED FOR CONSULTANT Title I I Y''1 Date l-OC td Mayor' Title vi104t vxt e11'1b'L/ Date �el✓�iiL4J%1 Zc� 0 • O (4 O o F v) O `"N Cr) rn rip E,y 1 O 0 0 vi "61- 00 Od do d A W 7r1 v-i O O O N N n O V 60 cn o +-, U76U. W yN 7p 3o U, oNa3 3. `v_ �-- o o z a) a)Fs."1 o bV1 '0 Fi1 �. L. Fo 2 o 5aa Hzx :ti c CID o w o • 3 W: 03 aan•o3 a-ci gP3 bD .. U • qa✓ OD .S mwom -.0 H0 'O B A O O y mV m O 0O . - N �U 0. a ,q U v fl'y `O 01 p .-G�' • v If) 3 `'b CCS 4-, L a) C. , aoX N oo A ° vP•>o.E0o oi an d - 0 3 o .5 - E -0g 0 C n . a) o aJ a: 3 a) Pa-(-r f-� P b C co0,`.n . C 'tl . P. ate. 5 P.._E .5. C :_.. P 'V P. . O O 0 0 F '° ca 0 0 3 •^ .ti _O ti 0- ,P.O Vr 'd rTr 'O ~ \J ' O .4 a) ..n N F O 6% 69 o20 y-0 . P. U'a. al C Y o v ) a.mN�' Cr t C U2 ." U 4' m O. K a,w �y 6 7.a p U . U_ W W U O� y+ H _P Y rr o ,� - % W y >O CO G Lam+ w N T� 3 O� y 0 b O a+ yO •y- O C y ai cn ."-. ,.0C ON .A d. • x 0 FA O co cv ti 0 N o . I; G o o b9 'd •� p .O 5 A 4 b >z m E ca ` g H_ O ^" C O b O O� . fn 'O Q W r .0❑ U N a A O 'b � � U �0 4. r. �o c. go Oo� a> [ C7 �3w Io Appendix A -Sotn Dance UllcttoIr Co.T. 341ccl tango R=1 rim ll 72, ;y� w�iii rylirdl Snag'. Wry tentan t Mad& Hawk (i.7.ouilmty, L f.) m The documentation identified below is for the John Deere Tractor Co. buildings R I and E, which have been determined eligible for the National Register of Historic Places. It is to be written for broad public audience --simple, direct,: and free of technical and academic jargon -with the information presented (i.e., edited, cataloged and pacicaged) in accordance with State Historical Society of Iowa guidelines. The character of the documentation produced --its content, quality, materials, and presentation —will meet the Secretary of Interior's four standards for architectural and historical documentation (48 FR 44731). I. A booklet will be prepared that tells the overall history of the John Deere Tractor Works factory at the Westfield Avenue location in downtown Waterloo, Iowa, from the 1890s to the 1970s. The booklet will include -the history of the Waterloo Gasoline Engine. Company, .precursor to the John Deere Tractor Works, and may address questions about the factory such as: • What was manufactured at the factory and how did the product fit into the larger ]Deere & Co. corporate structure? • How did the physical layout of the factory change over time and what environmental features played a role? • Why did the buildings take the shape they did in relation to the functions? How did the buildings change over time in form, scale, and/or materials? • How did the factory buildings work together (addressing relevant machinery and its relationship to the industrial processes)? Particular subjects and eras of history that might be addressed include: • Development of gasoline engines at the turn of the 20"' century; • Acquisition of the Waterloo Gasoline Engine Co. by John Deere, 1918; • .The tractor's role in modernizing agriculture, 1910-1950; • The factory during World War II (war effort production, workforce changes);. • Labor history at the factory, post WWII; • Technological evolution of the production process; • The impact of the John Deere Tractor Co. on the history of Waterloo. The booklet is anticipated to be from about 16 to 36 pages in length and will include, as available, historic and current photographs, maps, and drawings that will illustrate and complement the historical text. At least 1,300 copies of the booklet will be printed and distributed as follows. The State Historical Society of Iowa shall receive 150 copies, the City of Waterloo shall receive 400 copies, the two relevant federal agencies each shall receive 10 copies, the Grout Museum shall receive 50 copies, and the Waterloo public library shall receive 10 copies. Each public school in Waterloo and Black Hawk County shall receive one copy. Each local and regional newspaper in the Waterloo area shall receive one copy. Rev. 12/2006 Finally, one copy shall be sent to each university, college, and public library in the state. The manuscript will also be submitted to the editor of the Iowa Heritage Illustrated for consideration of publication as an article. A mock-up copy of the draft manuscript and selected illustrationsshall be submitted to the SHPO for review and comment. The final booklet will be published once any SHPO comments have been addressed. Documentation prepared for the purpose of inclusion inthe State Historical Society of Iowa's records must meet the requirements below. The Society retains the right to refuse to accept documentation for inclusion in its collections when that documentation (edited, cataloged, and packaged) does not meet requirements as specified below. Kinds of Documentation to be Gathered: 1. Iowa Site. Inventory Number, Historical Architectural Data Base Number, and Photograph (black and white film roll number and color slide sheet) Numbers: Three kinds of project reference numbers are to be obtained from the statewide inventory coordinator at the State Historical Society's historic preservation office. The first is the Iowa Site Inventory Number, which can be assigned upon providing a specific street address in a town or city or, for rural areas, its quarter section, township and range. This number would be cited in the report, appear on reference maps and site plans, and be identified on photographic prints, slides, etc. The second number refers to the number assigned for entering this report into the state's Historic Architectural Data Base (HADB) through completing the HADB form for inclusion in the appendix. The third class of numbers are film roll numbers and color slide 20-slot sheet number to be obtained from the State Historical Society's Inventory Coordinator so that images can be cataloged into the agency's file system and cross-referenced to Iowa Site Inventory Forms. 2. Photographs: Unless stipulated elsewhere, the coverage will be field photography, with each view taken in both 35mm black and' white film and Kodachrome-64 color slides. Digital photographs, printed using archivally stable inks and paper, may augment or substitute for views where appropriate: The black and white 35mm photographs shall be on fiber -based papers or on resin -coated papers of double or medium -weight paper that have been processed in trays in order to meet guidelines outlined in National Register Bulletin 16A. The documentation is to meet requirements for ready inclusion in the records of the State Historical Society of Iowa. At.a minimum, approximately 7 to 10 views will be taken, including: a. • Overall landscapeof the Deere factory site: At least one contextual view showing the facility's placement on the landscape; Buildings R-Land E: Exterior perspective views should include ageneral view from the distance showing the two buildings as joined. For the interior, include representative views that reveal the building's method of construction and/or work flow. 3. Drawings: Drawings will be straightforward, one -line drawings, no larger than 8 'V2 by 11 inches, showing elements in the correct relation and proportion to one another, with label, north arrow, overall dimensions, and the date sketched At a minimum, drawings shall include: a. A current factory site plan to which the buildings and structures are keyed; b. Available representative historic floor plans of Buildings R-1 and E, reproduced in reduced formats. Narrative Report: The booklet outlined above shall serve as the Narrative Report. Additional Materials: The information here —if not placed elsewhere in the booklet —would include, but not be limited to, the following: a. Map(s) showing location in county/town, changes in property size, etc. b. A 5" X 7" enlargement of each black and white view taken to satisfy specifications above, arranged sequentially, from the most general view to the most detailed view. Each is to be labeled on the back as to building/structure name, view taken, and roll/frame number with a No. 1 (soft) pencil, and placed in Print -File (57-4P), or equivalent, sleeve. c. A "Photograph Catalog Field Sheet" completed for each sleeve of black and white negatives and color slides. d Negatives of 35mm (ASA 125 or less) black and white film in Print -File (35-7B), or equivalent, sleeves. e. A contact print sheet for each roll of black and white film placed: in a Print -File (810 1 B), or equivalent, sleeve. £ Kodachrome-64 slides properly labeled (property name, lowa Site Inventory number, and Slide sleeve number/slot number) and placed in Print -File (2x2-20B), or equivalent, 20- slot sheet sleeves. g, A properly formatted file of each digital print, contained on a CD-R. h. Completed Iowa Historic Architectural Data Base (HADB) form. i. Other relevant information (e.g., photocopy of biographical information about a noteworthy owner, architect or builder associated with the factory, remaining sketch plans and drawings that were not integrated into the report). City Clerk Use Only Finance Commi[ttt Approval Date 1124�Z t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 36,935.07 plus est. shipping costs of $ 0.00 to pay for or purchase Relocation costs of Mediacom utilities located where the new Sportsplex Complex is being constructed This purchase or expenditure is being made because: City is required to make the property "ready for commencement of construction of the improvements" per Sportsplex Development Agreement Vendor selected for this purchase: N/A ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mediacom requires that they remove their own utilities Prior Committee Actions (Dates): 12/19/2011 - Council approved DA Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax ❑ Sewer n Sanitation EBonds FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411 08 6100 2104 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (Signature Dept. Head or Designee) $ 800,000.00 $ 182,430.621-' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) INVOICE # IA173-B12-1010-PFC DATE: 08 / 28 / 12 Mediacom Communications 207 W. Pearl St P.O. Box 199 Decorah, IA 52101 Office: 563-387-6119 TO Attn: Noel Anderson 715 Mulberry St Waterloo, IA 50703 KTh SYSTEM LOCATION PAYMENT TERMS PROJECT # Waterloo-1202 Waterloo Due upon receipt IA173-B12-1010-PFC QTY DESCRIPTION UNIT PRICE ` LINE TOTAL Owner Contribution for relocating our plant for new Sports Complex Send Payment to: Mediacom Attn: Bob Frazer 207 W. Pearl St P.O. Box 199 Decorah, IA 52101 $36,935.07 SUBTOTAL SALES TAX TOTAL $36,935.07 Make all checks payable to. Mediacom PLEASE RETAIN FOR YOUR RECORDS MILES Project Name Manager Location SPA HEM Company Budget P&L Mapp IDB Project Type Start Date Finish Dote Sports Complex Waterloo Bob Frazer Waterloo, IA 838395000010 IA173 1202 3b FORCEDRELO 4/15/2012 12/31/2012 Project Description IIA173 Approver Comments Project Number 1812 Quantity Request In Mlles Material Cost Labor Cost Owner Contribution Project Totals Cost per Mile �- IPFC 0.16 2,799.93 34,135.14 36935.07 (0.00) -0.03 The City is building a new Sports complex on en entire 2 block area where we are. We will need to relocate Fiber and node, Build some new coax and redesign coax that Is left after the move. A private company Is building this for the city so we may be able to recoup our costs but no decision from the City yet. There may be a chance at a Joint bore but that Is not for sure. Plan on going on our own. Materials and Labor request for project itPro ect Name 7 =sp 1 t.'Homes Passed'^"Hi Jk�l}`t Empty IotsP,",i ITEM Strand miles Overlash Coax Total Aerial miles UG Miles Total miles Fiber Mlles CABLE PER MILE .75( CABLE PER MILE .62! Hardware Strand Lash Coax Overlaeh Coax Wreck out Pull Coax In duct Add Duct pulled in Overlash Fiber Delash Splicing and activation Fiber Pulied In Duct Pole Transfer Set Tap Pad Set Vault Riser Power supplies (U/G) Mapping a Design Miss (Hourly) Explain ntown bore CITY BOM Plus 10% Total Cost Total Cost 125 13 138 $ 0.15 $ 20.63 2742 274 3017 $ 0,40 $ 1,206.80 904 90 995 $ 0.80 $ 597.00 402 40 443 $ 0.50 $ 221.50 274 3016 $ 0.25 $ 754.00 0.38 $ 47.50 $ 47.50 0.48 $ 60.00 $ 60.00 0.60 $ 440.40 $ 440.40 0.16 $ 288.16 $ 288.16 0.70 $ 312.90 $ 312.90 0.75 $ 335.25 $ 335.25 0.60 $ 520.80 $ 520.80 0.35 $ 85.05 $ 85.05 0.50 $ 1,839.00 $ 1,839,00 0.70 $ 709.80 $ 709.80 $ 55.00 $ 24.00 $ 260.00 $ 50.00 $ 62.00 $ 25.00 $ 165.00 $ 165.00 $ - $ - $ 500.00 $ 500.00 $ 100.00 $ 100.00 $ 675,00 $ 675,00 $ 63.28 $ 63.28 $ 1,155.00 $ 1,155.00 $ 1,488.00 $ 1,488.00 $ 25,350.00 $ 25,350.00 RE: sportsplex Page 1 of 2 ARIC SCHROEDER From: Chris Wendland [chris.wendland@cbwhlaw.coml Sent: Wednesday, August 29, 2012 8:53 AM To: ARIC SCHROEDER; NOEL ANDERSON Subject: RE: sportsplex I don't find anything regarding utilities either. The best I can find is a statement in section 3.3 that the City is to make the property "ready for commencement of construction of the Improvements." I'd say that relocations, removals, etc. are pre -construction activities, because they are not part of construction of the Improvements. Chris Wendland Clark, Butler, Walsh & Hamann Phone: (319) 234-5701 Fax: (319) 232-9579 e-mail: chris.wendland@cbwhlaw.com Street: 315 E. 5th Street, Suite 200, Waterloo, Iowa, 50703 Mailing: P.O. Box 596, Waterloo, Iowa, 50704 From: ARIC SCHROEDER [mailto:ARIC.SCHROEDER@WATERLOO-IA.ORG] Sent: Wednesday, August 29, 2012 8:45 AM To: NOEL ANDERSON Cc: Chris Wendland Subject: RE: sportsplex Where is the utility located, and is it above ground or below? I'm guessing above... but section 3.2, Demolition, talks about the City demolishing buildings, foundations, etc. including 2nd St and Bluff St, "but not including any public infrastructure lying beneath the bed of said streets". Otherwise, unless I'm just missing it, I don't see anywhere in the agreement where it talks about relocation of any utilities, or the responsibility of such. Chris, are you finding something I am not? Aric From: NOEL ANDERSON Sent: Tuesday, August 28, 2012 6:56 PM To: ARIC SCHROEDER Cc: Chris Wendland Subject: sportsplex Aric, Chris -- please read sportsplex development agreement with city and wdc. who is responsible to move mediacom utilities in 2nd Street right-of-way? 9/6/2012 fi t/ --pf including the curb and surface of 2nd Street from Jefferson Street to Bluff Street, and Bluff Street from 2nd to 3rd Streets and the adjacent sidewalks, but not including any public infrastructure lying beneath the bed of said streets. 3.3 Filling and Grading. Following the Closing Date, Developer shall perform such filling, grading, and leveling of the land as Developer determines to be necessary or appropriate so as to permit proper drainage and place the Property in a safe, clean, sanitary, and nonhazardous -condition that is ready for commencement of construction of the Improvements. 3.4. Condition of Property. The Developer acknowledges that the City acquired the Property in substantially its present condition primarily for purposes of redevelopment. The City has no special knowledge of the condition of the Property other than that disclosed in the reports and documents provided to the Developer separately. By closing on the lease of the Property in accordance with this Agreement, the Developer accepts the Property "AS IS" and in its present condition and, for itself and its successors and assigns, does hereby waive and relinquish any claim it might otherwise have against the City by reason of the condition of the Property, its suitability for the Developer's intended purposes and any defect or hazardous substance or environmental contamination located in or on the Property. 3.5. Inspection by Developer Prior to Closing. The Developer, at its sole expense, shall have the right to conduct such studies, investigations, inspections or tests of the Property, including subsurface test, test borings and soil analysis as it deems reasonable or necessary, prior to the Closing Date. The City hereby grants Developer, its officers, agents, employees and independent contractors, the right to enter upon the Property at reasonable times upon reasonable notice, oral or written, from time to time after the date of this Agreement and prior to the Closing Date for the purpose of investigating, inspecting and testing the Property and for other purposes consistent with the Developer's interest under this Agreement. The Developer agrees to defend, indemnify and hold harmless the City, its officers, agents and employees, from any liability and expenses, including reasonable attomey's fees, that result solely from the exercise by Developer of itsright of entry onto the Property prior to Closing. If, as a result of such studies, investigations, inspections or tests, the Developer discovers that there is a substantial likelihood that a hazardous substance is present materially beyond that disclosed in the reports identified above, or that a material structural defect exists on any portion of the Property, the Developer shall have the absolute right to terminate this Agreement effective immediately by delivering written notice of such election and a copy of the environmental or structural report which identifies the basis for such termination. Upon delivery of such notice, this Agreement shall be null and void and all further obligations, duties, claims, rights and liabilities of the parties shall be extinguished, provided that the Developer's obligations in this paragraph to defend, indemnify and hold harmless the City from any liability and expenses resulting solely from Developer's exercise of its right of entry shall survive such termination. 3.6_ Form of Conveyance. On the Closing Date, City shall transfer title and possession of the Property to Developer by Deed, subject to all conditions, covenants, and restrictions contained in this Agreement. 5 PATTIE MAGEE From: Sent: To: Subject: Signed W-9.pdf (58 KB) Bob Frazer [bfrazer@mediacomcc-comj Monday, September 10, 2012 9:51 AM PATTIE MAGEE FW: Sports Complex Pattie, please find attached the W-9 and the email chain below, please let me know if you need any more information. Thanks Original Message From: NOEL ANDERSON [mailto:NOEL.ANDERSON@WATERLOO-IA.ORG] Sent: Thursday, August 23, 2012 2:12 PM To: Kevin Parker Cc: Bob Frazer Subject: RE: Sports Complex Kevin - sorry for late reply. Please send any information/invoicing to me. thanks, Noel Noel Anderson Community Planning & Development Director City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Phone 319.291.4366 Fax: 319.291.4262 - Cell: 319.290.6357 "To the world you may be one person, but to one person you may the world." Heather Cortez Original Message From: Kevin Parker [mailto:kparker@mediacomcc.com] Sent: Monday, August 20, 2012 10:14 AM To: NOEL ANDERSON Cc: Bob Frazer Subject: Sports Complex Noel, I just need to verify that we will be reimbursed for the costs to relocate our lines for the Sports Complex and who should we email the invoicing to? Thank You 1 Kevin Parker Construction Supervisor Mediacom Waterloo/ Mason City/ Preston 319-240-4987 2 City Clerk Use Only Finance Committee Approval Date ClI r1 t2 L'9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 4,428.00 plus est. shipping costs of $ 0.00 to pay for or purchase Re -Cap Motor Grader Tires This purchase or expenditure is being made because: Tires worn Vendor selected for this purchase: Wingfoot 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: State bid contracted price Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Sewer FederaUother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 200,000.00 r- $ /i3,%6-/ Respectfully submitted, d,_ t 9f/S42_ 1, (( ,` r (Signature Dept. Hea or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Dept - Re -Cap Grader Tires - Sep 12.xls (Mar 2010) City Clerk Use Only Finance Committee C�.y4 Approval Date ✓ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,305.95 plus est. shipping costs of $ to pay for or purchase IMSA 19-1 14 AWG-12-conductor traffic signal cable This purchase or expenditure is being made because: CVS project - Logan Ave., Franklin, 1 St. and Almond St. signalized intersections All reimbursable Vendor selected for this purchase: Crescent Electric Supply Co. ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Co. Waterloo, IA $1,305.95 3E Waterloo, IA $1,673.00 Van Meter Waterloo, IA $1,746.36 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7125-1576 TOF-202 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is l % V $ %`:i ),25 $ , .,6 (Signature Dept0ea. or Designee) / Date (Signature Finance Dept. Review) Date K:lshared goodies \forms\2012-September-Expenditure Pre-Authorization-CVS Traffic Signal Cable.xls (Mar 2010) City Clerk Use Only Finance Committe©_ Approval Date G'"�i�1%J ` �(� `(ti City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,534.68 pump repair plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: drain pump for aeration basin needs to be rebuilt Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump& Control is the company rep to work on Flygt pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: X Sewer: nSanitation: nBonds: nFederallother grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respec fully submitted, (S gnature Dept. Head Or Designee) /7 jL (Project Code) $ 200,000.00 $ 165, 966.11 `" Date (Signature Finance Dept. Review) -!I"O'L Date Jul. 6. 2012 9:54AM No 0099 2 \tukkan ii dus ries, hi% 212 South Kirlin Street Missouri Valley, IA 51555 Ph: (712) 64"2-2755 j -rnark®vulcanindusfrfes.com To: City of Waterloo f3505 Easton Ave. ;Waterloo, IA ikichard Olson 'Fax: 319-291-4523 QUO FAT ON QIJUIE NO. 070617.-001 [MTV 07/06/12 Please reference the above Quote Number for all correspondence. SIUPPING METHOD Best PAYMENTTE.".MS ESTIMATED SHIP DATE Way Net 30 Days V3-4Weeks ARO SHIPPING TERMS Prepay/Add QTY PART 11 / MAT'L. TYPE DESCRIPTION MFG. UNIT PRICE LINE TOTAL 1 28.15 Drive shaft, 2.75 x 69.63 Vulcan $1,130.00 $1,130.00 1 120B16 Cogwheel set Vulcan $8%8.00 $878.00 2 3.5X40 Cogwheel roller with bearings, snap ring, flat washer Vulcan $201.00 $402.00 2 3X30 Idler roller with bearings, snap ring, flat washer Vulcan 5191.00 5382.00 2 Pin rack section x 5'-3" tong (lower) Vulcan $462.00 5924.00 2 Pin rack section x 12'-O long (lower center) Vulcan $1,056.00 $2,112.00 2 Pin rack section x 10'-0" long (upper center) Vulcan $880.00 $1,760.00 2 Pin rack section x 8'-0" tong (upper) Vulcan 5704.00 $1,408.00 0 $0.00 $0.00 0 ' 25G�S �i� $ o.oD $0.00 0 $0-00 $0.00 o $0.00 $0,00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 $0.00 50.00 0 $o.00 $0.00 0 $0.00 $0.00 0 $0.00 $0.00 0 50.00 $0.00 SUBTOTAL 58,996.00 $0.00 TOTAL $8,996,00 Qpofeaby: Actin wtedsed Z'utes 5G,:pf; 4 i'.cGrd, crD Jul. 9. 2012 2:06PM N0, 0120 V "q .an t lA� Industries, 272 South ((min Street Missouri Valley, IA 51555 Ph:(712) 642-2755 mark @ vulcanindustries.00rrt Tb: !City of Waterloo {3505 Easton Ave, 'Waterloo, IA 'Richard Olson Fax: 319-291.4523 Best Way SHIPPING METHOD . ATION QUOIT Ho. 070912-003 DATE( 0//09/12 Please reference [he above Quote Number for a l correspondence - QTY PART 11 / MAT'L. TYPE 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PAYMENT TERMS l et 30 Days SHIPPING TERMS Prepay/Add I ESTIMATED SHIP DATE 3-4 Weeks ARO DESCRIPTION Rake guide shaft assembly Vulcan MFG. UNIT PRICE LINE TOTAL $928.00 S928.00 50.00 $0.00 $0.00 $0.00 S0.00 $0.00 $0 00 $0.00 $0.00 50.00 50.00 $0.00 $0.00 50,00 Moo 50.00 0 / f1•r t foil $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 S0.00 $0.00 $0.00 $0,00 $0 00 So.00) $0.00 50.00 $0-00 S0:0o $0.00 $0.00 50.00 SUBTOTAL $928.00 $0.00 TOTAL $.92800 W.4' 4 Virlastasa Quoted by: acinowfecfred City Clerk Use Only Finance Commi o Approval Date -toNL4('r ,N-- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 9,924.00 plus ext. shipping cost of $ 500.00 Repair parts for # 1 barscreen to pay for or purchase This purchase or expenditure is being made because: Barsereen #1 is in need of repair it is worn out. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Vulcan Ind. Is the company that make the barscreens we use. This is an important piece of equipment in the wastewater process this needs to be repaired as soon as possible. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 $ 165796677 /( /7. /Z '/.. /. 1L C. rx a-1 7.1C /2. (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date . P MODEL 3152.091 U'fl d .. acat.11 w f-H f- H 0 faq O 0 0 6 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ# Cgarmittee approval required? YES NO If so, date approved: vved: `) City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount CASH 37RST-SPOT 11,081.3 010 37 4105 1511 Aggregates 37RST-SPOT 375.00 010 37 4105 2168 Park Improvement 37RST-SPOT 10,706.32 TOTAL This amendment is being requested because: $11,081.32 TOTAL to budget the balance in this project from the end of fiscal year 2012. / p e Or . ,3c $11,081.32 Prior Committee Actions (Dates): �Ji61/C (Signature Dep ad or Designee Date (Signature finance Dept, Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\formslGameTime Budget Amendment.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. RECEIVED FINANCE DEPT. ONLY Finance C mmittee approva required? YES NO If so, date approved: 1 '74 1 p 1 %— P G m of Waterloo 2012 tiinTtem' Budget Amendment Request Form CITY CLERK n�� The Finance Committee of the City'Ut Il QISbr3r Fili�nc ept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Human Rights Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 27 2510 3000 Cash 17,591.70 010 27 2510 1301 Temp Services 9,418.23 010 27 2510 1303 Mtg/Workshops 1,325.50 010 27 2510 1344 Telephone/Fax 400.00 010 27 2510 1346 Trvl/Prof Training 1,499.82 010 27 2510 1351 Advertising 4,248.15 010 27 2510 1561 Off Supp/Min Equip 700.00 TOTAL $17,591.70✓ This amendment is being requested because: we are transferring monies not used from the HUD Grant in FY12 to our FY13 budget. TOTAL $17,591.70 Prior Committee Actions (Dates): (Signature Dept. Head o L � C I -'24) P-- `'�. �i t'Gl.c (&- "1 r ii-M /wli/.% Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms \Budget Amendment Request Form HUD Grant FY12 - FY13.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO �� If so, date approved: - Lj (9t (2— City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2012 submitted by the Human Rights Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 27 2500 3874 Hum Rights Reimb 1,525.00 010 27 2500 1301 Temp Services 1,525.00 TOTAL $1,525.00 TOTAL $1,525.00 This amendment is being requested because: we received more from ICRC due to more cases being processed. The additional funding is being transferred to temp. agencies to help pay for additional temporary help. Prior Committee A,;,,ns (Dates): (Signature Dept. Head or De D?ii 7' -2'90--- 7) 4- C /Lc /6',C &)_./..L..k/Z.t.' 'L *V7-4;10.:.>/- ate (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Kiusers\shared goodies\forms\Budget Amendment Request Form MASTER.xls (Apr 2003) • PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Rehabilitation of Taxiway E City Contract No. Project Manager Project Budget Total Brad Hagen $ 1,245,000.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name FAAAIP-41 CFDA # B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes X No Name Source of Funding PFCs % Paid by federal grant 90.00% Grant Agreement Number 3 19-0094-41 % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project will provide for the milling and overlay of 6" of asphalt to rehabilitate Taxiway E. This rehabilitation will reduce FOD and provide a new surface that will not have reflective cracks. With the installation of a fiberglass grid future reflective cracking will be reduced. The project also includes replacement of the taxiway lights that were installed in 1977 and provides marking, including preformed thermoplastic airfield pavement markings for the painted hold position mark. 10.00% Done None ❑ ❑ Yes No Don't have yel ❑ El El El ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:lshared goodies Worms \Project Budget Worksheet Rehab Taxiway E.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committe Approval Date vt Rehabilitation of Taxiway E Department No. project will be budgeted under 29 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3456 PFC EXPENDITURES: 7750/7755 (Each column should only include amounts by fund) Fund: 291 Fund: Fund: 1,120,500.00 124,500.00 TOTALS $ 1,245,000.00 $ $ 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1319 Other Prof 2169 Airfield Improv TOTALS (Signature Dept. ad) $ 158,400.00 3,174.75 1,083,425.25 $ 1,245,000.00 $ $ V17/ Date Fund: fi� ri.(fGL ( .i1.r,F/r,'w (Signature Finance Dept. Review) Total 1,120,500.00 124,500.00 $1,245, 000.00 $ 158,400.00 3,174.75 1,083,425.25 $1,245,000.00 Date K:\shared goodies\forms\Project Budget Worksheet Rehab Taxiway E.xls\Page 2 (Constr Proj) (Mar 2010)