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Home My WebLink About09/17/20121. 2. 3. 4. 5. FINANCE COMMITTEE September 17, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 10, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator DeKoster Forensic Professional Program Nashville, Tennessee October 8- 13, 2012 $790.00 Rob Duncan Polygraph Examiner Refresher Course Fort Myers, Florida November 25- December 1, 2012 $2,785.00 Officer Sullivan Precision Driving Instructor Recertification Johnston, Iowa October 10, 2012 $140.00 Luke Even, Forestry Foreman Tree Risk Assessment Workshop Lisle, Illinois September 24-25, 2012 $585.00 Investigator Frana CTK Sex Crimes Conference Cedar Rapids, Iowa November 12-13, 2012 $255.00 6. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Airport $3,115.17 Runway lighting transformers, bulbs & associated parts Airport $3,000.00 New proximity cards and programming for Airport access control gates Central Garage $6,984.14 Accident repair for Sanitation truck 708 City Clerk $12,129.95 Badge system Fire $11,235.00 Three (3) MSA Self Contained Breathing Apparatus (SCBA's) Leisure Services $2,000.00 Printing score cards for Iry Warren Golf Course Police $8,244.00 Replace concrete for the firearms range at the police training facility Police $15,645.00 Renew service agreement with Shield Technology Corporation for Shieldware software and support of mobile computers Waste Management Services $12,424.50 + $2,008.20 Chemical polygone BUDGET LINE ITEMS TO BE AMENDED 7. Authorization to increase Line Item Cash and Line Item 1353 (Printing) in the amount of $2,000.00 Submitted by Paul Huting, Leisure Services Director. 8. Approve the project budget for traffic speed monitoring equipment funded with a Black Hawk Gaming Association in the amount of $20,000.00—Submitted by Captain Mohlis. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITCl September 10, 2012 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Hart (Arrived after roll call). Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of September 4, 2012, as proposed, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Jordan, Fire Marshal 2012 Hawkeye State Fire Safety Association Fire Prevention Education Conference Ankeny, Iowa October 16-19, 2012 $675.00 Officer Pohl ICAC Computer Forensic Training Conference Ankeny, Iowa October 23-25, 2012 $480.00 Mark Boesen IAHO Fall Conference Certification & Recertification Waterloo, Iowa October 3- 5, 2012 $250.00 Laura Milkins, Visiting Artist Vertigo: Wonder Women — Performance Art Series Travel to Waterloo, Iowa from Tuscon, Arizona September 27-30, 2012 $150.00 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that sewer refund in the amount of $971.88 for Shannon Bloom of 3541 E. Shaulis Road —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart to allow the establishment of petty cash in the amount of $200.00 for the Planning Department —Submitted by Aric Schroeder, City Planner, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $2,500.00 Fire alarm/suppression system plan review Cultural & Arts $1,200.00 Performance fee for the "Galactic Cowboy Orchestra from Minnesota" Engineering $1,400.00 Mobile Connect and Mobile license maintenance renewal for the PAVEPLUS view and the map director ARC GIS software Finance Committee September 10, 2012 Page 2 Engineering $2,500.00 Phase 1 pedestrian survey and historic properties survey of two locations on Dry Run Creek from Tallgrass Historians Leisure Services $9,000.00 Fasteners, roofing lumber, screening lumber and roof steel for dugouts at Riverfront Sports Park Leisure Services $20,000.00 Two concrete bleacher pads and two concrete sidewalks at Riverfront Sports Park Police $1,785.00 + Eight Uway Night Trakker NT5OB infared scouting $100.0 cameras for LEIN region 2 information sharing office Waste Management $24,123.00 + Garbage and yard waste carts Services $750.00 Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Black Hawk gaming Assn grant for Sportsplex marketing in the amount of $50,000.00—Submitted by Paul Huting, Leisure Services Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the airport pavement mtce program for FY13 funded with $19,000.00 from Iowa Department of Transportation and $4,285.00 from the airport operating budget —Submitted by Brad Hagen, Airport Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 10, 2012, pp. 1-24, in the amount of $2,520,017.13, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:08 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 J 7Qo 0L"12- opy - Department NAME(S) AND POSITION(S): Inv. John DeKoster DATE: September 12,2012 NAME OF CLASS / MEETING: Forensic Professional Program DESTINATION: Nashville, Tennessee DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 8,2012 Return Date: October 13,2012 DATE(S) OF MEETING: October 9-12,2012 PURPOSE OF TRAVEL: Sgt Kerry Devine is requesting authorization to send Inv. John DeKoster to the Forensic Professional Program on October 9-12, 2012, in Nashville, Tennessee. This 4-Day course will present information that will assist Lab Investigators in such topics as how to process crime scenes of Buried Human remains and how to identify staged crime scenes. The Forensic Science Initiative Program will pay for the cost of registration, Airfare, and hotel. The city will be responsible for paying for meals, baggage fees, and rental car. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE XX AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: $ 0.00 LODGING 250.00 RENTAL CAR x GRANT REIMBURSABLE $240.00 MEALS 100.00 PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL 100.00 Baggage Fees YES NO TOTAL FOR ALL: $ 790.00 TOTAL: $ 790.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2013_ BUDGETED 7- EXPENDED YTD ,2 3 THIS REQUEST :2. ?S` LEFT AFTER THIS 5G REQUEST DATE �;'7�J ;' 7- '7 - — Original - Clerk/Finance Co.y - Department NAME(S) AND POSITION(S): Rob Duncan DATE: September 6,2012 NAME OF CLASS / MEETING: Polygraph Examiner Refresher Course DESTINATION: Ft. Myers, Florida DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 25,2012 Return Date: December 1,2012 DATE(S) OF MEETING: Nov. 26-30,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Rob Duncan to the Polygraph Examiner Refresher Course on November 26-30, 2012, in Fort Myers, Florida. Inv. Duncan is a certified Polygraph Examiner and is required to attend continuing education training to continue to have his certification through the American Polygraph Examiner Association. This 40-hour course presents skill sets that are designed to enhance the proficiency and sharpen the skills of the Examiner to keep them up to date with the latest trends. The cost of registration is $500.00 and would require lodging, meals, and transportation. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: Waterloo or Cedar Rapids Airport ESTIMATE OF COST: $750.00 LODGING $425.00 Car Rental $285.00 MEALS PARKING $500.00 REGISTRATION $750.00 AIRFARE $75.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 2785.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2785.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 CLIC ?— Copy - Department NAME(S) AND POSITION(S): Officer Tom Sullivan DATE: September 5,2012 NAME OF CLASS / MEETING: Precision Driving Instructor Recertification DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10,2012 Return Date: October 10,2012 DATE(S) OF MEETING: October 10,2012 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Tom Sullivan to the Precision Driving Instructor Recertification at the Iowa Law Enforcement Academy on October 10th, 2012, in Johnston, Iowa. This one -day school will recertify instructors currently holding Iowa Law Enforcement Academy certification as precision driving instructors in addition to introducing new training techniques reducing liability for our department. The cost of registration is $125.00 and would require lunch. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $15.00 MEALS $125.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 140.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 140.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 1 /s' 3 , //G' ; 346 FY Ac' i 'BUDGETED L., EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST i DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Luke Even, Forestry Foreman DATE: 8/29/12 NAME OF CLASS / MEETING: Tree Risk Assessment Workshop DESTINATION: Lisle, IL (The Morton Arboretum DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/24/12 RETURN DATE: 9/25/12 DATE(S) OF MEETING: 9/24/12 - 9/25/12 PURPOSE OF TRAVEL/TRAINING: Educational in the field of arboriculture Required CEU's available for Certified Arborist status. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $160 LODGING TAXI MEALS PARKING $250 REGISTRATION AIRFARE $175 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 585 BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 585 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO C DEPARTMENT HEW' I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETEDG:_Li'c' EXPENDED YTD 2 f / THIS REQUEST vAz LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance fu,'i .1 Copy - Department NAME(S) AND POSITION(S): Inv. Andrea Frana DATE: September 10,2012 NAME OF CLASS / MEETING: CTK Sex Crimes Conference DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 12,2012 Return Date: November 13,2012 DATE(S) OF MEETING: Nov. 12-13,2012 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Andrea Frana to the CTK Sex Crimes Conference seminar at the Cedar Rapids Police Department on Nov 12-13, 2012, in Cedar Rapids, Iowa. This 2-Day course presents skill sets designed to enhance the proficiency of Investigators that investigate sex crimes. The course will enhance Interview and Interrogation skills of the investigators and provide the Investigators skill, which will enhance the case and limit the victims' trauma. The cost of registration is $225.00 and would require lunch each day as Inv. Frana will travel too and from the training facility each day. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $225.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 255.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 255.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD C1 _- CC) _ z—Z> I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE City Clerk Use Only Finance Committee] Approval Date (111-1f 2t17 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,115.17 plus est. shipping costs of $ to pay for or purchase runway lighting transformers, bulbs & associated parts. This purchase or expenditure is being made because: lightning strike blew out and damaged transformers, bulbs, and electrical components. Vendor selected for this purchase: Blueglobes ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Blueglobes has historically had the lowest prices on runway lighting parts & been able to ship overnight for emergency repairs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds 1-1 Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. Gr Designee) /4e (Project Code) $ 135,000.00 tf $ 1-1.7 01 Z6 115' (;2-74 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Runway Lighting Aug 12 (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,000.00 plus est. shipping costs of $ to pay for or purchase new proximity cards and programming for Airport acess control gates This purchase or expenditure is being made because: New access control system was bid and installed in August 2005. New cards are needed to replace old cards for operatonal use and for airport security audits. Vendor selected for this purchase: KW Electric C Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Access control system was originally bid in 2005. These additional cards are from the original manufactuer and are sole sourced. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer El Sanitation ❑ Bonds I I Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ure Dept. i4 gnee) $ 135,000.00 $ -a-17 01-0-86— 111; S`�'5 ate (Sigriature Finance Dept. Review) Date K:\shared goodies\forms\Gate Cards (Mar 2010) City Clerk Use Only Finance Committee Approval Date in 1 /r 12— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 6,984.14 plus est. shipping costs of $ 0.00 to pay for or purchase Accident repair for Sanitation truck 708 This purchase or expenditure is being made because: Repairs required as result of vehicle accident (Insurance settlement of $10,211.26 received 2/24/2012 Vendor selected for this purchase: Harrison Truck Center n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM repair due to parts and shop space availability Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 200,000.00 and the current available balance is $ 7/ Respectfully submitted, 9 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sanitation -708 Accident Repair - Sep 12.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date i1 ff7/ ��— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 12,129.95 plus est. shipping costs of $ to pay for or purchase Badge System This purchase or expenditure is being made because: implement a swipe card/id badge system throughout the City Vendor selected for this purchase: Possibly - Midwest Automated Time Systems X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We will be comparison shopping to see if we can find a less expensive version but this is the version recommended and sold by our timeclock vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: lin -c; t�,) 1 u(� (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Signatue Finance Dept. Review) Date (Project Code) $ 49 573 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) DATE Midwest Autcmz,te,t Time iV ,,.,,., July 23, 2012 Midwest Automated Time Systems 2324 West 63rd Street Davenport, Iowa 52806 Phone (800) 383-7756 Fax (563) 823-3457 ted. neese(a�mwtime.com SALESPERSON Ted Neese _.. QTY DESCRIPTION 86413 Asure ID Express Software version 7 86455 Optional Software Protect Plan - 1 year Canon Kit- Blue Canon A800 Camera Kit Includes the following: • Canon A800 Camera • Canon Power Supply • Direct Interface Software #IPID PS • USB Extension Cable #425577 • Table Tripod #125017 • Backdrop (blue) #143024 Badge System QUOTE Expiration Date 9/21/2012 D. Carol Failor City of Waterloo 715 Mulberry Street Waterloo, IA 50703 319-291-4323 carol.failor@waterloo-ia.org :PAYMENT TERMS.. 50% Down — Balance on Delivery UNIT PRICE 89008 HDP5000 Dual Sided Printer and Dual Lamination Base Model Supplies for Dual Sided Printer to produce 1,000 cards 89200 Cleaning Kit 84052 YMCKK Ribbon (500 Prints) QTY 2 84053 HDP Film Aprox 1500 Images) QTY 1 82601 Polyguard 1.0 ml (250 count) QTY 4 174400 PVC Cards (box of 500) QTY 2 127700 ; Optional Remote Phone Support Quotation prepared by: Ted Neese Tax Shipping not included To accept this quotation, sign here and retum: $220.00 $120.00 $70.00 $120.00 SUBTOTAL SALES TAX TOTAL Expiration Date 9/21/12 LINE TOTAL $850.00'. $250.00 $8,495.00 $39.95 $440.00 $120.00 $280.00 $240.00 $720.00' $12,129.95. $12,129.95... City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (II r7I z2-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the ` WFR Department to expend $ 11,235.00 plus est. shipping costs of $ TBD to pay for or purchase Three (3) MSA Self Contained Breathing Apparatus (SCBA's) This purchase or expenditure is being made because: Replacement of older/outdated SCBA's. Vendor selected for this purchase: SANDRY FIRE SUPPLY, L.L.C. ❑ Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this .purchase because: SINGLE SOURCE PROVIDER/Sandry is exclusive dealer for Iowa. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �xj General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2a4-7— ,. /28 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ oo 0 and the current available balance is Respactfu submitted, 33. 1s4 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre-AuthorizationSCBA'S FOR NEW TRUCK.xls (Mar 2010) $ Jl'(G' -/v2- Date Sandry Fire Supply, L.L.C. 618 6th Street DeWitt, IA 52742 Voice: Fax: 888-586-2938 563-659-8147 Bill To: Waterloo Fire Department 425 E 3rd Street Waterloo, IA 50703 Customer ID Waterloo Sales Rep ID Customer PO Shipping Method Invoice Number: 38991 Invoice Date: Aug 22, 2012 Page: 1 Ship to: Waterloo Fire Department 425 E 3rd Street Waterloo, IA 50703 Payment Terms Net 30 Days Ship Date Due Date ron Delivery 9/21/12 Quantity Item Description BackorderQty Unit Price Amount 3.00 msaA-M7 MSA M-7 SCBA 2216psi, Firehawk, 30 min carbon cyl, pass device, no face piece(LD03A1A00AAA0) 3,745.00 11,235.00 Check/Credit Memo No: Subtotal 11,235.00 Sales Tax Freight Total Invoice Amount 11,235.00 Payment/Credit Applied TOTAL 11,235.00 City Clerk Use Only Finance CommitJge _ Approval Date / 1 7121(� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,000 plus est. shipping costs of $ to pay for or purchase Printing score cards for Iry Warren Golf Course. This purchase or expenditure is being made because: score cards are need for the muncipal golf course. Vendor selected for this purchase: Think 'N Think, Inc. X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Score cards need to match the score cards for Gates and South Hills. Another vendor can not duplicate the design. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants X Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125-1353 budget amendment being submitted. (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful, submitte , f 1 Sanitation golf set aside ' 6 L _ Cz) ( (Project Code) 2,000.00 2,000.00 (Stgnatide DXfHead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date `.1/ -�i2- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,244.00 plus est. shipping costs of $ 0.00 to pay for or purchase replace concrete for the firearms range at the police training facility. This purchase or expenditure is being made because: the police departments training facility includes a firearms range that has concrete that is being replaced. This a planned replacement that has been budgeted. Vendor selected for this purchase: United Concrete n Bids or written quotes were taken on this purchase, as follows: United Concrete $8244.40 Bentons Concrete $8635.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Bonds Road Use Tax n Sewer Sanitation nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 409-11-1100-2152/410-11-1100-2152/411-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ctfully submitted, (Signs ure Dept. Head or Designee) (Project Code) WO '// (.4i / $ C,L'oc' (01 $ f)'Ot ail) /L' /P6 Date (SignatureiFinance Dept. Review 9/ /Z-- Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9 f / -7i4?-01 -,2- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,645.00 plus est. shipping costs of $ to pay for or purchase renew service agreement with Shield Technology Corporation for Sheidware software and support of mobile computers. This purchase or expenditure is being made because: this is a annual renewal of the police departments agreement for software and support of department computers. Vendor selected for this purchase: Sheild Technology Corporation n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This software and support is proprietary to Sheild Technology Corporation. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1321 Police Comp Services/Data Proc (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ ''2, /Ui Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) ../). Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Dale C3.1(-312_1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 12,424.50 plus ext. shipping cost of $ 2.008.20 to pay for or purchase chemical polygone This purchase or expenditure is being made because: We have encountered a build up problem in our sludge pipe lines in the digester bldg.and the filter presses, it is is called struvite this chemical will reduce the buildup in the pipe lines so our pumps will not trip ut because this struvite problem reduces the inside diameter of the sludge pipe. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: This company is the only one we can find that has a chemical ( POLYGONE ) that will help our situation. This company is Schaners Waste Water Products Polygone Prior Committee Actions. (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: FISanitation: Bonds: Federal/othergrants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1513 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, 9-1- (Signature Dept. Head Or Designee) Date (Project Code) $ 431, 000.00 $ 384,751.30 fa I (SIgnature/Finance Dept. Review) Date NE {- GO Waste Water Products Inc. 23422 State highway 18 Springboro, PA 16435 800 933 9109 cell 727 501 3059 Brian Rath IA (319) 230-3660 DATE July 20, 2012 QUOTE ff CUSTOMERff CUSTOMER PO If SALESPERSON PAYMENT TERMS John Schaner net 15 QUOTE EXPIRES a t - 1� SHIPPING TERMS prepay and add DESCRIPTION Quantity Unit PRICE Potygone Lines - T- 2each 550 22.59 $12,424.50 Explosion proof pump 1 no charge Freight pre pay and add 1 $2,008.20 I Accept the terms of this quotation Signed: SUBTOTAL TOTAL $14,432.70 $14,432.70 Name: Title: Date: THANK YOU FOR YOUR BUSINESS! Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ C mittee approval required? YES NO ems} If so, date approved ,(: u l City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount CASH t,/ 2,000.00 010 37 4125 1353 Printing 2,000.00 TOTAL $2,000.00 TOTAL $2,000.00 This amendment is being requested because: /� /Q to budget golf set aside funds to be used to purchase golf score cards. 6' ZSlt. hx/A./ e �cv &-5e/7� — /p Ot// Prior Committee Actions (Dates): gnature Dept. esignee) os ed (Fin: nce K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Black Hawk County Gaming Association City Contract No. Project Manager Project Budget Total Director Trelka $ 20,000.00 1. How will this project be funded? A. Federal Grant Yes 11 No Grant Name CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes X No Name Black Hawk County Gaming Association % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity /64 °To 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use these monies to purchase Traffic Speed Monitoring Equipment. Done None 0 ❑ Yes No ❑ El ❑ ❑X ❑ ❑X ❑ El ❑ ❑X ❑ ❑X 0 CI Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO TOTALS $ Project Name (from page one) City Clerk Use Only Finance Committee/{rye Approval Date -,� l (� I ✓ V Black Hawk County Ga ing Association Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison EXPENDITURES: (Each column should only include amounts by fund) Fund: 010- Fund: _010- 11 11 1150 1160 Bond Fund Total 20,000.00 20,000.00 TOTALS $ - $ 20,000.00 $ $ $ 20,000.00 1111 Salaries - Regular 1112 Salaries Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1347 Pension 1130 Empl. Benefits 1114 Overtime 1579 Wearing Apparel 2128 Guns & Body Armor 1302 - Outside Agencies 2125 Traffic Control Equipment 1 (Signature Dept. Head) 20,000.00 20,000.00 $ 20,000.00 $ $ 20,000.00 Date (Signature Finance Dept. Review) K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) Date