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09/04/2012
1. 2. 3. 4. 5. 6. FINANCE COMMITTEE September 4, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of August 27, 2012 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt. Frana, Sgt Hoelscher, Sgt Richter, Sgt McClelland, Officer Erie AR15 Armorer Class Waterloo, Iowa October 29-30, 2012 $1,125.00 Investigator Saunders, Planner/Analyst Wilson LEIN Conference Des Moines, Iowa October 1- 3, 2012 $870.00 9 officers LEIN Conference Des Moines, Iowa October 1- 3, 2012 $4,665.00 S. Maureen Newbill Riverwalk & Greenwich Village Arts Festivals Naperville & Rockford, Illinois September 15-16, 2012 $275.00 Eric Thorson, City Engineer American Public Works Association Fall Conference Iowa City, Iowa September 19-21, 2012 $500.00 Cheryl Huddleston, Human Resources Manager Iowa Public Employer Labor Relations Association Annual Conference Urbandale, Iowa September 12-14, 2012 $219.08 7. Authorization to piggyback from bids received for one (1) Ford Police Interceptor Utility from Bill Colwell Ford for the Police Department —Submitted by Mark Rice, Public Works Director. 8. Authorization to dispose of excess equipment —Submitted by Mark Rice, Public Works Director. 9. Approval of bid for survey services to survey a portion of City owned land along Northeast Drive, just south of MLK Jr. Drive —Submitted by Noel Anderson, Community Planning & Development Director. 10. Approval of several refunds —Submitted by Suzy Schares, City Clerk. 11. Accept low bid from Pioneer Graphics of Waterloo, Iowa in the total production cost of $2,324.23 to design and produce the Fall 2012 Storm Water Education Brochure — Submitted by Wayne Castle, PLS, EI, Associate Engineer. 12. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est. S/H Expenditure Building/Maintenance $1,523.00 Wireless router update at Five Sullivan Brothers Convention Center Building/Maintenance $5,385.00 Change order for additional asbestos removal for City Clerk's office Engineering $1,275.00 2013 Annual NPDES permit fee for facility #079001 Fire $3,500.00 Used Hurst Trimo Power Unit Leisure Services $4,655.00 Broadleaf control chemicals for turf at City parks and ball parks Leisure Services $2,700.00 900 tee shirts for the participants in the Mayor's Fun Run Leisure Services $7,980.00 Bleachers and participant benches for tennis center Leisure Services $4,396.12 Grass seeder Traffic Operations $1,714.68 HPS (high pressure sodium) lamps Traffic Operations $1,520.65 + $370.00 1 street light pole with arm and hardware BUDGET LINE ITEMS TO BE AMENDED 13. Authorization to increase Line Item 1314 (Health Services) and Line Item 1555 (Minor Equipment) in the amount of $2,000.00—.Submitted by Sandie Greco, Traffic Operations Superintendent. 14. Authorization to increase Line Item 1314 (Health Services) and Line Item 1111 (Salaries) in the amount of $15,000.00 Submitted by Sandie Greco, Traffic Operations Superintendent. 15. Approve the project budget for the Hart National League of Cities Training FY13 project budget in the amount of $1,705.00 Submitted by Michelle Weidner, Chief Financial Officer. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance /.L Copy - Department NAME(S) AND POSITION(S): Lt. Monty Frana, Sgt.'s Brian Hoelscher, Kye Richter, Aaron McClelland, & Officer Greg Erie DATE: August 23,2012 NAME OF CLASS / MEETING: AR15 Armorer Class DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Return Date: DATE(S) OF MEETING: October 29-30,2012 PURPOSE OF TRAVEL: Lt Krogh are requesting authorization to send Lt. Frana, Sgt.'s Richter, McClelland,Hoelscher,& Officer Erie to the AR15 Armorer Course at the Waterloo Police Department on Oct. 29-30. All of these Officers are Firearms Instructors and are certified armorer's of the weapons the Waterloo Police Department uses. All currently are certified in the armoring of the AR15 rifles the Waterloo Police Departments uses. This 2-Day class is needed to recertify the Officers for the next 5 years. The Waterloo Police Department is hosting this school. The cost of registration is $375.00 per Officer. The Waterloo Police Department receives two free slots in the school for hosting this school. There is no other cost associated with this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 0.00 LODGING $0:00 MEALS $1125.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1125.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 225.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY AL'/ 3 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Gio // //5 /S4G %,t�7 s",v A.-,/ y Copy - Department NAME(S) AND POSITION(S):. Joe Saunders -Investigator Todd Wilson-Planner/Analyst DATE: August 22, 2012 NAME OF CLASS / MEETING: LEIN Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 1, 2012 RETURN DATE: October 3, 2012 DATE(S) OF MEETING: October 1 — October 3, 2012 PURPOSE OF TRAVEL: To attend the 2012 LEIN Conference in Des Moines, Iowa from October 1-3, 2012. The conference will have training sessions to include: Forensic Entomology, Miranda: How to Use it Without Abusing it, The Truth about Non -Verbal Behavior in the Interview Room. Where the Fight Is, Is where You Fight, Advanced Informant Recruitment and Major Crime Undercover Techniques. The conference has been approved through Iowa Homeland Security and will be funded through the 2010 Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $540.00 LODGING MEALS $330.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 870.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN7 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ! BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY Oi"b// //vC ',, 5 NAME(S) AND POSITION(S):Lou Staudt -Chief, Shell Rock, Terrance Prochaska-INV. Mason City PD, Robert Sankey -Officer, Britt PD, Dan Cummings Chief, Clarksville, Greg Petersen -Chief, Clear Lake, Mike McAteer -Deputy, Grundy CO., Dave McDonald -Deputy Bremer CO. Steve Petersen-Sgt. Black Hawk CO., Linn Larsen -Chief Deputy, Franklin CO. DATE: DATE Original - Clerk/Finance v ,.q 3 i:y Copy - Department August 22, 2012 NAME OF CLASS / MEETING: LEIN Conference DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 1, 2012 RETURN DATE: October 3, 2012 DATE(S) OF MEETING: October 1— October 3, 2012 PURPOSE OF TRAVEL: To attend the 2012 LEIN Conference in Des Moines, Iowa from October 1-3, 2012. The conference will have training sessions to include: Forensic Entomology, Miranda: How to Use it Without Abusing it, The Truth about Non -Verbal Behavior in the Interview Room. Where the Fight Is, Is where You Fight, Advanced Informant Recruitment and Major Crime Undercover Techniques. The conference has been approved through Iowa Homeland Security and will be funded through the 2010 Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $2850.00 LODGING MEALS $1815.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 4665.00 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN7 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ' a' r/.(V" %, 46, FY ,;311l3 BUDGETED c/U.e•c) EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 0--/66 DATE Original - Clerk/Finance Co•y - Department NAME(S) AND POSITION(S): S. Maureen Newbill DATE: August 17, 2012 NAME OF CLASS / MEETING: Riverwalk & Greenwich Village Arts Festivals DESTINATION: Naperville & Rockford, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sept. 15, 2012 RETURN DATE: Sept. 16, 2012 DATE(S) OF MEETING: Sept. 15 & 16, 2012 PURPOSE OF TRAVEL/TRAINING: To attend two arts festivals, within 100 miles of each other, and research new artists for the Gift Store and the two arts festival we organize. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 90.00 LODGING TAXI 60.00 MEALS PARKING REGISTRATION AIRFARE 125.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 275.00 BUDGET LINE ITEM: 0 7d raZ--�fc��--/.37b GR 7461.9(R)SS((J r6 Ksti YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,,-G G ; '! 236' i3 /t FY i 3 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST = t; DATE Original - Clerk/Finance l h'sY Copy - Department NAME(S) AND POSITION(S): Eric Thorson City Engineer DATE: August 29, 2012 NAME OF CLASS / MEETING: American Public Works Association Fall Conference DESTINATION: Iowa City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 19, 2012 RETURN DATE: September 21, 2012 DATE(S) OF MEETING: September 19-21, 2012 PURPOSE OF TRAVELITRAINING: To attend American Public Works Association Fall Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $245.00 LODGING 70.00 MEALS 160.00 REGISTRATION MILEAGE/FUEL 25.00 TOTAL FOR ALL: $ 500.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 500.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD August 29, 2012 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FYb161/j BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance v,) /)i).4 L� Copy - Department NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager DATE: 8/27/12 NAME OF CLASS / MEETING: Iowa Public Employer Labor Relations Association Annual Conference DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Urbandale, Iowa DEPARTURE DATE: 9/12/12 RETURN DATE: 9/14/12 DATE(S) OF MEETING: 9/13-14/12 PURPOSE OF TRAVEL/TRAINING: Attend IaPELRA Annual Conference — Agenda attached. I am President of organization. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 94.08 LODGING 50.00 MEALS 75.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 219.08 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 09 8250 1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE 1TY OF WATERLOO DEPARTMNTHEAD DATE`' K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: September 4, 2012 Prepared: Au ust 28 2012 Dept. Head Signature # of Attachments: SUBJECT: Request authorization to piggyback from bids received for one (1) Ford Police Interceptor Utility from Bill Colwell Ford for the Police Department to replace squad car 112 involved in accident resulting in total loss of vehicle. Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required: $11,142 Source of Funds: 411-11-1100-2117 Policy Issue Alternative Background Information: Authorization for replacement of car 112 with an Interceptor sedan was granted at the Committee August 27, 2012 meeting. Request to withdraw that request for authorization and request authority to purchase one (1) Interceptor Utility to replace car 112. Following receipt of insurance proceeds from accident; replacement cost for this vehicle is $11,142. CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: September 4, 2012 Prepared: August 28, 2012 Dept. Head Signature: `"'4---/ # of Attachments: SUBJECT: • Request authorization to dispose of excess equipment Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: N/A Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Request authorization to dispose of the following equipment, utilizing construction auction service. 543I01 543IO2 543103 543430 710371 710066 710254 710385 710386 710387 710388 410311 410301 540413 2000 FL 80 Garbage Truck 2000 FL 80 Garbage Truck 2000 Pete 320 Garbage Truck 1998 Volvo Garbage Truck 1984 Pavement Breaker 1988 Warning Trailer 1967 Air Compressor 1992 Single Axle Dump 1992 Single Axle Dump 1996 Single Axle Dump 1996 Single Axle Dump 1998 Bandit Chipper 1991 Ford F800 1989 IH Tandem Hotsy Pressure Washer 710375 1989 Cimline Concrete Saw 550006 1995 Elgin Sweeper 550007 1998 Elgin Sweeper CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Finance Committee Communication Finance Committee Meeting: September 4, 2012 Mayor Prepared: August 28, 2012 BUCK Dept. Head Signature: Noel Anderson, Community Planning & Development Direct CLARK # of Attachments: SUBJECT: Approval of bid for survey services to survey a portion of City owned land COUNCIL along Northeast Drive, just south of MLK Jr. Drive (see attached map) MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large Submitted by: Noel Anderson, Community Planning & Development Director Recommended Finance Committee Action: Approval Summary Statement: The City is requesting approval of the bid submitted by VJ Engineering of Cedar Falls in the amount of $2,150.00 to survey a portion of City owned land along Northeast Drive, just south of MLK Jr. Drive. The property in question is a disposal parcel of excess right-of-way from the Northeast Drive and MLK Jr. Drive project. The reason for the survey is to split the parcel of land off from Northeast Drive and incorporate it with the 11 acre parcel just to the south of the site in question. Currently, the City has an interested developer for the 11 acre site for rubble fill purposes. Staff did receive 1 other bid on the request from Claassen Engineering in the amount of $2,500.00. Therefore, staff recommends that the bid received from VJ Engineering in the amount of $2,150.00 be approved. Expenditure Required: $2,150.00 for survey services with VJ Engineering. Source of Funds: NEIP TIF Policy Issue: Economic Development, Land Use Alternative: Background Information: Since its development in the late 1990s, the City has been actively working at attracting new development to the Northeast Industrial Park. Surveying of this land will be a part of attracting new development to the area. ta:NA cc: Aric Schroeder, City Planner --file-- CITY WEBSITE: www.ci.waterbo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Northeast Drive Survey Request 1.9 Acre Parcel in Question msbaKtitosi so" ow. •••• .000. _________ e,00 1 ' ...00 . woe 1 ..s. ••0, ego' i .0. ,or• ...., .00 Use map dale... is Ba Mixt Cowry. Tlis map doss net nprtared sumry.....v is Ramrod log be scisrea, dn. dela *Imola Wein. efts expressed a Mimi by 50101Coo*, BY. liar.4 Om**, or *Mr employe.. The pry olVitlealee Mew no xerrent)M es to the axim <Ma ilornapa sham 00,0*1111. end .1ms* dirn 0*00/10MM occurs, ihenot 00111.0110*0*0.1110110* pl.. sum. Nara deetle,...1.20000 &GA N.* Go* ...meat 01fim Wpm*. I*amis.. Irarealon ...PH I .00 ••• vj engineering 1501 technology pkwy, suite 100 cedar falls, iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 engineering — sun -eying August 23, 2012 Attn: Tim Andera City of Waterloo, Planning Dept. 725 Mulberry Street Waterloo, IA 50703 RE: Bishop Avenue 1.9 acre parcel survey Dear Tim; Per your letter of August 16 and our discussions the following is our proposed scope of services. 1. Research boundary information including adjacent ownership. 2. Perform boundary survey of area, and perform boundary survey of area of Bishop Avenue roadway corridor not previously defined in the records of Black Hawk County. 3. Prepare Plat of Survey of property for submission to Planning Department for review. 4. Upon acceptance and signing of the Plat of Survey by City of Waterloo Planning Department, record plat of survey. 5. Place monuments at all property corners shown on Plat of Survey. The lump sum fee for the surveying and plat preparation services listed above is $2,150. If this is acceptable, please contact our office and we will provide our Agreement for Engineering Services for your signature. Sincerely; Wendell Lupkes, L.S. VJ Engineering WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. 2705 University Avenue P.O. Box 898 Waterloo, Iowa 50704 Fax 319/235-0028 319/235-6294 August 27, 2012 Tim Andera City of Waterloo Planning Programming and Zoning Department 715 Mulberry Street Waterloo, IA 50703 RE: Survey Proposal for Northeast Drive Property Dear Tim: We propose to complete this survey for $2,500. Very truly yours, WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. William J. Claassen, P. E. WJC/dad (Folder\Misc Corres\Tim Andera-Survey Proposal NE Dr Property.ltr CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 4, 2012 Prepared: August 28 2012 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares City Clerk Recommended Committee Action: Approval of the following refunds: Mike Narey is requesting fire rental inspection reimbursement in the amount of $25.00 because he was billed in error for 1210 Jefferson Street when in fact he does not own this property. Jubilee United Methodist Church is requesting garbage reimbursement in the amount of $567.00 because they have a private hauler but continued to be charged for city services. Central Christian Church is requesting garbage reimbursement in the amount of $31.50 because they have a private hauler but continued to be charged for city services. Loren & Melanie Lorenz of 205 N. Hackett Road is requesting garbage reimbursement in the amount of $106.50 because they were charged for the wrong size can. Daniel Kopplin of 713 Riehl Street is requesting garbage reimbursement in the amount of $94.50 because he was charged for two cans instead of one. Shirley Marshall of 904 Wisconsin Street is requesting garbage reimbursement in the amount of $63.00 because the property has been vacant so city services were not utilized. Vivian Phillips is requesting yard waste reimbursement in the amount of $234.00 because she has never had a yard waste container yet was charged for one. Lisa Jackson is requesting garbage reimbursement in the amount of $200.00 because she was charged for a large can when she only had a medium can; she was approved for a $100.00 refund on April 15, 2012 but the figures where erroneously figured so this will compensate Ms. Jackson for the full amount that she was overcharged. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND STORM WATER FEE REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 521-07-7830-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. May 3, 2012 The City of Waterloo I was charged and paid a fee of $25.00 for a fire inspection at 1210 Jefferson St, in Waterloo. I do not own this property. I expect a full refund to: AB Partners 204 East 7th St Waterloo, Iowa 50703 319 464-2041 Mike Narey Partner 301330 S.21JiIaIIV ;,?i310 ,l I_I0 Sh OT Wd £ AUW ZIO? 03A130311 PI-IONE: (319) 233-0833 FAX: (319) 233-0883 E-MAIL: mats@qualitywrestlingmats.com 410 Rath Street, Waterloo, Iowa 50703 - if4:ty.4162aXpry ip_)9.. °A 12_t• ) S+ . tk6 kidmt. it. Ocaix-Q.9,41/vhok-46— , ,9„ mizAA0es ✓1a�du11�, sl�J,,, A910 7 44A,, 1(14 7 MARIA ARMSTRONG From: DOUG ANDERSON Sent: Thursday, August 23, 2012 2:27 PM To: MARIA ARMSTRONG Subject: 1210 JEFFERSON 961-3241 is drunk lady's number. She claims that she never hung up on you, but maybe she was drunk. Mike Narey is 464-2041 for AB Partners. Send the check to: AB Partners 204 E 7th St. Waterloo, IA 50703 `3� � e, t� 1 32y 1 J 8/29/2012 CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer AB PARTNERS LC 204 E 7TH #A WATERLOO IA 50703 LAST STATEMENT DATE: 4/01/2011 STATEMENT PERIOD TRANSACTIONS TRAN. DATE TRAN. TYPE INVOICE # INV. TYPE 6/30/2011 Write Off 201102578 FIRE RENTL 7/27/2011 Billing 201250553 FIRE RENTL 9/12/2011 Payment 201250553 FIRE RENTL 9/26/2011 Billing 201251584 FIRE RENTL 10/04/2011 Payment 201251584 FIRE RENTL OUTSTANDING INVOICES 4/27/2012 CUSTOMER # 11565 BALANCE 25.00 TRAN. AMOUNT 25.00- 35.00 25.00- 25.00 25.00- STATEMENT PERIOD TRANSACTION BALANCE: 15.00- BALANCE 10.00 INVOICE # INV. TYPE INV. DATE DUE DATE 201250553 FIRE RENTL 7/27/2011 8/27/2011 BALANCE AMOUNT 10.00 OUTSTANDING INVOICE BALANCE 10.00 If the total outstanding invoice amount reflected above is not paid by May 31, 2012, it will be assessed to property taxes. Additional fees are added June 1, 2012 by the Black Hawk County Treasurer's office. REMIT PAYMENT TO CITY OF WATERLOO, 715 MULBERRY STREET CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Brack Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8913-25-306-004 VARSITY CLEANERS INC VARSITY CLEANERS INC 216W11THST WATERLOO, IA 50702-0000 PDF No. Map Area Contract Buyer 4 CWTLO-09 Property Address Current Recorded Transfer 1210 JEFFERSON ST WATERLOO, IA 50702-0000 Date Drawn Date Filed Recorded Document Type 12/1/1977 1/20/1978 CLD 541336 D SALES None BUILDING PERMIT Date Number Amount Reason 10/28/2009 WA 06182 2,970 Windows 11/15/2007 WA 03189 5,845 Bath Remodel 2/28/2005 WA 0037 2,300 Misc 8/9/2004 WA 1867 3,410 Roof ASSESSED VALUES/CREDITS Year Class 2012 Proposed Values Subject to Board of Review Action R 100% Value Land Dwelling Building M/E Total Acres 4,500 45,050 0 0 49,550 0 Taxable Value Land Dwelling Building M/E Total 4,500 45,050 0 0 49,550 Year Class 2011 R 100% Value Land Dwelling Building M/E otal Acres 4,500 45,050 0 0 9,550 0 Taxable Value Land Dwelling Building M/E Total 2,284 22,864 0 0 25,148 Year Class 2010 R 100%, Value Land Dwelling Building M/E Total Acres 4,820 45,150 0 0 49,970 0 Taxable Value Land Dwelling Building M/E Total 2,339 21,911 0 24,250 Year Class 2009 R 100%, Value Land Dwelling Building M/E otal Acres 4,820 45,150 0 0 9,970 0 Taxable Value Land Dwelling Building M/E Total 2,261 21,180 0 0 23,441 TAX INFORMATION ASSESSMENT YEAR 2010 PAYABLE 2011/2012 raxistrict D 941041 - WATERLOO RIVERFRONT UR TIF Gross Value J axable Value (Military Exemption 'Levy Rate 'Gross Tax (Net Tax http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891325306004 5/30/2012 Black Hawk County Detailed Parcel Report Page 2 of 2 Corp 49,970 124,250 I0 142.69322 $1,035.31 $1,036.00 Nocorp 0 0 f 0 I0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL ORIGINAL PLAT WATERLOO WEST LOT 4 BLK 43 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Front Foot 60 60 140 140 0 8400 0.193 Totals: 8400 0.193 DWELLING CHARACTERISTICS Type Two -Family Conversion Style 2 Story Frame Year Built Area Heat AC Attic 1897 808 Yes No Floor & Stairs Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 6 0 2 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring C Blk Vinyl / Hdwd Exterior Walls Interior Finish Asb Plas / Panel Roof Asph / Hip Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Plumbing 2 Full Bath 1 Sink 1 Shower Stall/Tub Porch Style Area 1S Frame Enclosed 55 ( 1S Frame Open 150 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891325306004 5/30/2012 City of Waterloo Financial 7/18/12 Accounts Receivable Inquiry AR0365S1 Favorite: + Type options, press Enter. Reset: 5=Display 9=Display Invoices 14-Cycle Invoices 15=Additional Addresses - Display Invoices AR0370S1- - Display Invoice Items AR0210S1- Invoice Number: 201250553 Customer . . : -Display Invoice Item Type option, pre 5=Display Opt Rate Descrip 5 RENT FIRE RE -F3=Exit F6=Add Rate Code . . . . Description Line 1: Description Line 2: Description Line 3: Unit of Measure . Amount per Unit . Quantity . . . . Total Amount . . • • • • AR0230S1 RENT RENTAL INS FIRE RENTAL INSPECTION 1210 JEFFERSON - JULY 6, 2011 2 UNITS UN UNIT 35.0000 1.0000 35.00 -F3=Exit F7=Full Exit F12=Cancel City of Waterloo Financial AR0365S1 7/18/12 Accounts Receivable Inquiry Favorite: + Type options, press Enter. 5=Display 9=Display Invoices -Display Invoices Reset: 14=Cycle Invoices -Display Invoice Transactions Customer: 11565 AB PARTNERS LC 15=Additional Addresses AR0370S1- AR0380S1- Invoice Number : 201250553 Type option, press Enter. Invoice Type . : FIRE RENTL 5=Display Current Balance: 10.00 Opt Date Type Invoice Interest Penalty Total 9/12/11 PYMT 25.00- 25.00- 7/27/11 BILL 35.00 35.00 -F3=Exit F7=Full Exit F12=Cancel Bottom JUBILEE UNITED METHODIST CHURCH Open Hearts. Open Minds. Open Doors. TO: City Finance Committee, City Hall FROM: Finance Committee, Jubilee UMC RE: Overpayment for Garbage Service, $567.00 With the switch of Treasurers at Jubilee UMC, we discovered that we have made over- payments for garbage service. We have been using Black Hawk Waste Disposal since April 13, 2007. According to our calculations, this means that we have over paid $567.00 (18 times X $31.50). We appreciate and thank you for a refund. Please send refund to The Finance Committee Jubilee UMC Resource Center 1621 E 4th Street Waterloo, Iowa 50703 REV. ABRAHAM L. FUNCHESS, JR., PASTOR 1 621 E. 4TH STREET • WATERLOO, IA 50703 PH. (319) 234-5307 • EMAIL: abraham.funchess@waterloo-ia.org UUG6DFR DISPLAY 7/18/12 16:09:41 Display Account History Account No 05 10 2290 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Activity RB Address 1625 E 4TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 8/06/12 0 5/04/12 4 19.26- 40.13- 33.71- c 52.97- 146.07- P 2/03/12 6 19.26- 40.13- 33.71- e 52.97- 146.07- P 11/03/11 10 19.13- 42.24- 33.71- 0 52.97- 148.05- P 8/03/11 9 17.87- 40.13- 33.71- 52.97- 144.68- P 5/04/11 3 17.87- 40.13- 33.71- r 52.97- 144.68- P UUG6DFR DISPLAY 7/18/12 16:09:41 Display Account History Account No 05 10 2290 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Activity RB Address 1625 E 4TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 2/01/11 5 17.87- 40.13- 33.71- t 52.97- 144.68- P 11/02/10 13 21.67- 48.60- 33.71- r 52.97- 156.95- P 8/02/10 5 16.85- 40.13- 33.71-, 52.31- 143.00- P 5/03/10 5 16.85- 33.87- 33.71- r 52.97- 137.40- P 2/02/10 45 60.38- 98.58- 33.71- i 192.67- P 11/02/09 87 101.24- 174.08- 33.71- 1 309.03- P UUG6DFR DISPLAY 7/18/12 16:09:53 Display Account History Account No 05 10 2290 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph WATERLOO 504-0081 Activity RB Address 1625 E 4TH ST 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 8/03/094- P 8/03/09 146 159.09- 280.14- 33.71- 5/01/09 70 82.50- 143.52- 33.71- c 259.73- P 2/02/09 83 96.85- 166.89- 33.71- , 297.45- P 11/03/08 83 80.83- 166.89- 33.71- e 281.43- P 8/01/08 53 53.22- 112.96- 33.71- ' 199.89- P - 5/01/08 14 17.33- 42.85- 33.71- ° 93.89- P + UUG6DFR DISPLAY 7/18/12 16:09:53 Display Account History Account No 05 10 2290 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Activity RB Address 1625 E 4TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 2/01/08 29 31.14- 69.82- 33.71- 6 134.67- P 11/01/07 66 62.63- 142.70- 205.33- P RT 8/01/07 28 28.99- 71.20- 100.19- P RT 5/02/07 14 15.89- 42.85- 83.46- 142.20- P 2/01/07 16 16.08- 46.45- 33.71- 96.24- P 11/01/06 19 19.25- 54.26- 35.29- 108.80- P RT + MARIA ARMSTRONG From: DOUG ANDERSON Sent: Friday, June 29, 2012 2:50 PM To: MARIA ARMSTRONG Subject: JUBILEE METHODIST CHURCH 1621 E 4TH ST THEY SUBMITTED A LETTER TO THE FINANCE COMMITTEE BACK ON 5/24/12. THEY WANTED TO KNOW WHEN THEY WERE GOING TO GET PAID. CALL DIANE AT 236-0212 WITH AN UPDATE. 7/2/2012 Black Hawk Waste Disposal Company, Inc. 811 Dearborn Avenue P.O. Box 2592 Waterloo, Iowa 50704 319-232-4150 Fax: 319-232-1086 May 25, 2012 City of Waterloo City Clerk Finance Office 715 Mulberry St. Waterloo, IA 50703 To Whom It May Concern, Jubilee Methodist Church, located at 715 Mulberry St, Waterloo, IA 50703, has utilized our trash service for their church's trash removal since April 2007. From what we understand is they have been billed for trash service by the city of Waterloo and by us simultaneously. They asked us to type and send this letter to you as proof that they have been utilizing our services for some time. Sincerely, Scott A. Brunson Operations/Sales Manager L.k 0 ed0 4c. H t • r >c co 0. 0 c.) To 1.4 0 0 le) c0 cL co Exemption year: PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date rj - 24 - Zo 1� Applicant's Name: V•j'i1LFE Telephone No.#549-2311-S3tr`7, Billing Address: 431. C 15]C-Cifit ' s; . W/1- 24,0-p''r►9- ,Cio't-o'Q,I Address of Exemption: 16Z1 It*C, 1 , vlA1@9.tO© , (QVJA rcb£?03 Water Works Account No.: 1 '-'1O--'2.290 - Do GS7 Lt 0 I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash h.uler " Only the location where the trash hauler picks up garbage and trash w111 .lify fthe exemption. p'icant's Signature TO BE COMPLETED BY LICENSED��PGARBAGE AND TRASH HAULER: (We) BkiciC rAQ'.)1( c1s1e b_poso,f2 Company Name a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Address Location of Customer's Name Garbage/Trash Pick -Up hereby declare that we are Beginning Ending Date of Date_of Contract Contract J1,b. lee (\ \oct.isl C;NurcI\ I(Qai E L. S \,'Loo I-1- i 13-31-I - CONTRACT PERIOD MUST COVER AT LEAST CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during the current calendar year, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. S-a4-t Date Sigrature of Authorized Company Representative Company's Address Garbage & Trash Hauler's Permit License (issued by Black Hawk County) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy - white Customer's Copy - yellow cis 0 0 0 cu cu 0 0 CE AL CHRISTIAN Call.1RCI-f July 13, 2012 Finance Committee 715 Mulberry St. Waterloo, Iowa 50703 3475 Kimball Avenue Waterloo, Iowa 50702 319-234-6231 Email: central@centralchristianwaterloo.org www.centralchristianwaterloo.org RE: Request for Garbage Exemption Refund We should be exempt from paying for city garbage pick up as we have a private hauler, Waste Management. We were charged for garbage on our March 2012 bill covering December, January, and February and inadvertantly paid that bill before realizing the error. We are requesting a refund of $31.50 from the March bill. Thank you for your consideration of this matter. Lani Yates Administrative Assistant Central Christian Church LaMonta Weston Treasurer Central Christian Church UUG6DFR DISPLAY 7/18/12 16:25:45 Display Account History Account No 16 60 2541 24135 Billing Date Customer CEN CHRISTIAN CHURCH Ph 234-6231 Address 3475 KIMBALL AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage Date Payment Payment Payment 6/25/12 22 58.81- 67.67- 3/23/12 12/22/11 9/21/11 6/23/11 3/22/11 22 58.81- 67.67- 24 57.23- 71.90- 11 42.43- 46.43- 23 55.95- 69.79- 21 53.38- 65.55- STORM Payment 158.90- 33.71-* 158.90- 158.90- 166.33- 158.90- 158.90- Activity Total St Cnd Payment 285.38- P 319.09- P 288.03- P 255.19- P L 284.64- P 277.83- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS CEN I RA CHRIS HAN CHURL-{ 3475 Kimball Avenue Waterloo, Iowa 50702 7/ 5- 30u0-+ft 4 s� s�o3 June 15, 2012 Loren and Melanie Lorenz 205 N Hackett Rd Waterloo, IA 50701 319-415-0660 City of Waterloo Finance Committee To whom it may concern: On June 13, 2012, I contacted Waterloo's Waste Management department to request an upgrade in garbage service. We currently have a 30 gallon container and wanted to request a 60 gallon container. The service representative I talked with, Laura, told me her records showed us already having a 60 gallon container. I gave her the numbers stamped on our container and she confirmed we do only have a 30 gallon container. We have been living at our current residence (renting) since April 2006. When we moved in we downgraded to the 30 gallon container (the previous occupants had used a 60 gallon). However, the respective city departments must not have made the change in their paperwork. Thus, we have been overcharged for the past six years. Laura from Waste Management calculated we had been overcharged $4.50 per billing cycle for 23 billing cycles, plus one partial cycle for a total amount of $106.50. We are therefore requesting a refund of $106.50. Thank you for your help in resolving this matter. Sincerely, 411.1ho Loren and Melanie Lorenz UUG6DFR DISPLAY Di Account No 11 50 1239 53301 Customer LORENZ LOREN T Address 205 N HACKETT 5=Payments ? Billing Consu Water Date Payment 6/12/12 11 26.52- 3/12/12 10 12/12/11 11 9/12/11 12 6/10/11 13 3/09/11 11 20.64- 20.42- 21.70- 22.98- 20.42- UUG6DFR DISPLAY Di Account No 11 50 1239 53301 Customer LORENZ LOREN T Address 205 N HACKETT 5=Payments ? Billing Consu Water Date Payment _ 12/09/10 13 21.67- 9/09/10 12 6/10/10 11 3/10/10 11 _ 12/09/09 11 _ 9/10/09 10 20.48- 19.29- 19.29- 17.49- 16.37- splay Account History Billing Date Ph 961-3340 RD WATERLOO Sewer Garbage STORM Payment Payment Payment 39.48- 27.00- 8.25- 39.48- 41.46- 41.46- 41.46- 41.46- 31.50- r 31.50- ' 31.50- 31.50- 31.50- ' 8.25- 8.25- 8.25- 8.25- 8.25- 7/18/12 16:19:57 Activity Total St Cnd Payment 101.25- 0P 99.87- P 101.63- P 102.91- P 104.19- P 101.63- P 7/18/12 16:19:57 splay Account History Billing Date Ph 961-3340 Activity RD WATERLOO Sewer Garbage STORM Payment Payment Payment 45.42- 31.50- ' 8.25- 41.46- 35.01- 35.01- 35.01- 33.33- 31. 50- ' 31.50- 31.50- a 31.50- 31.50- 8.25- 8.25- 8.25- WG6DFR DISPLAY Display Account History Account No 11 50 1239 53301 Billing Date Customer LORENZ LOREN T Ph 961-3340 Address 205 N HACKETT RD WATERLOO 5=Payments ? Billing Consu Water Date Payment 6/10/09 11 17.49- 3/09/09 10 16.37- 12/09/08 9 12.73- 9/10/08 9 13.33- 6/10/08 9 12.73- 3/11/08 9 12.73- Total St Cnd Payment 106.84- P 101.69- P 94.05- P 94.05- P 84.00- P 81.20- P 7/18/12 16:21:00 Activity Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 33.33- 31.50- ' 82.32- P 33.33- 31.50- a 81.20- P 31.65- 31.50- : 75.88- P 33.23- 33.08- + 79.64- P RT 31.65- 31.50- : 75.88- P 31.65- 31.50- e 75.88- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=B F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY Di Account No 11 50 1239 53301 Customer LORENZ LOREN T Address 205 N HACKETT 5=Payments ? Billing Consu Water Date Payment 12/10/07 9 11.66- 9/07/07 6/08/07 3/12/07 10 9 10 12/11/06 10 9/08/06 12 12.49- 11.66- 12.49- 11.46- 17.02- Il/Pmt F19=Cust 7/18/12 16:21:00 splay Account History Billing Date Ph 961-3340 Activity RD WATERLOO Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 31.65- 31.50- : 74.81- P 33.33- 31.65- 33.33- 31.50- 31.50- 31.50- 33.33- 31.50- 36.69- 31.50- UUG6DFR DISPLAY Display Account History Account No 11 50 1239 53301 Billing Date Ph Customer LORENZ LOREN T Address 205 N HACKETT S=Payments Date ? Billing Consu PWateramert 6/09/06 3 9.47- 77.32- P 74.81- P 77.32- P 76.29- P 85.21- P 7/18/12 16:21:02 961-3340 Activity RD WATERLOO Sewer Garbage Payment Payment 21.10- 21.00- STORM Payment „+ 0-1 nk5 CSC, Total St Cnd Payment 51_57- P ill 50 AtOLDILC OVf.-t/ e 713 Riehl St. Waterloo, IA 50703 June 25, 2012 TO IT MAY CONCERN: I am requesting the City reimburse me the months they over -billed me for garbage. According to my figures, you have charged me double for garbage since July of 2011: 7/22/11 31.50 10/24/11 31.50 1/25/12 31.50 4/23/12 31.50 6/18/12 11.40 Total 137.40 Please submit reimbursement to me at the above address. Thank you. Daniel Kopplin UUG6DFR DISPLAY Displ Account No 06 20 0140 7114 Bi Customer KOPPLIN DANIEL Address 713 RIEHL 5=Payments ? Billing Consu Water Sewer Date Payment Payment 5/10/12 19 33.06- 57.30- 2/09/12 11/09/11 8/09/11 5/10/11 2/07/11 17 16 19 18 19 30.30- 26.84- 30.69- 29.40- 30.69- ay Account History lling Date Ph F3=Exit F14=Mthly Bill F16=Acct F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 6/25/12 10:50:32 234-2876 Activity ST WATERLOO 53.34- 51.36- 57.30- 55.32- 57.30- Garbage Payment 34.65- 63.00- 63.00- 63.00- 31.50- 31.50- STORM Payment 8.25- 8.25- 8.25- 8.25- 8.25- 8.25- Total St Cnd Payment 133.26- P RT 154.89- P 149.45- P 159.24- P 124.47- P 127.74- P Info F17=Bill F18=Bi11/Pmt F19=Cust SCbO2HF:11.101-‘k-J0d CIS SIH1 d33)1 J L. -1 0 - scaoo3H ano,,HOzi :7'019 S1RJ d33>4 ,r1 • '7. d33)4 7r- J.% - a • 11, POB 27 MNITRLOOIA 50704 ERLOO IA 50704 o_ SO'HOO HnoA C2 7_,C1S d;.) W-4 N!.> i-MNO Lil Nt-, -1:11 W-1-0141 N O'''. MM r,,u1,-E co -.4. WM N W ,-4 3 W CS) i--,...104P-11Er' 05 NI Cti 0 n+-t.e-1 4.- OM 0 0 '0 O'NO •-i.ri -,..--.. ..7..: XCOMOI M ,--fo ---i. (..) adu-n. in NN W .....iM ir<T. W W( JJ -7 . . 0 i•-•4 al C.11- WL.Lii:',44 tE <1: 4-V-I -3 0 - i_u WZ 4:W4: <0 - -,-: 3(n0 fJHi- t`-• c*" -4 '-..:- -4 w>. ... r•.- t.-- !--m a i < o llo f-IC.-..4 0 i >- ; t t -0 ,..... 4-t CD:› cl- Z--i 6- .1.0 ri 0 0 ....Io ,-, i .7.1 _Au OH , . ,--4n.• N CO fil 0 E ill 14' LI. -± W W01--- i_. ..-t". I--,0 (1) X-i 0 ..1 CO x E `4- n in '• j''‘' 0 0 r--fr. ILI a a z... SCOOEL.t.i d33N W,6•EF.z NOTICE ACCOUNT iTJMEN C&A20-014-007 .:1A7RVICE ADDE'SS 717:3 R1EHL ST .-.ATERLOO IA S070S-SSOS KCPPLIA nANIEL 14OPPLIN DANIEL 712 MEHL ST 0 IA SO7C-S60 THia IS Tr-i INFORM YOU THAT NE HAVE NOT FECEIvED F. ON YOUR U7LpEaEI7Y BILL ForI,JAr,,;r: A '.-,'(MEN T PF $11.-'30 PAYMENI MUST DE FECEtYED AT THE :v.iVrER WORK 32S SYCAnCRE 71:1: DILL HAS SFEN P-ATD IAITHIN THE LAST 48 :-iOURS; AND PLEASE .115_SEAD co.NTTTE YOU HAVE ANY Ei-..Ul'i-9TIONS ADDUT YOUR DILE CALL. fEUF CEDT. DDPARVMENT AT 232 IF PAYMENT IS NOT RECEIVED Pr.,' D,±-..Ta, THE SEPV-.-...CE 41 SCHEDULED 7,04 DIECONTI'NUANCE AND AT LEACT CHARE WILL BE REUIPED PECUNNEf1Iff1;`,.. NO EXTENEIONS T.LL AND PAPTIAL ';:-IAYtAENTF STOP DISCDN'ECY,ON. YDU TO 7,-:"EUEGT A HE4RINC3 WITH AN APPOPRTATE MEMBER OF "(HE WATIER A�CCUNT NU��2R -TRVICE ADD�E�S �lN�L ��TE� N3TICE O6~2G~O14O~DC7114 /13 �lEHL ST WATERLOO lA 5O7O3�56O5 K�P�LIN Dr-NI�L �O�PLI� DA��IEL 713 �IEHL �T WA��RL�O IA 5O7�3~56D� TH1S L�TTE� �S T� I�FO�M YOU THAT WE HAVE �OT �ECE�VEB F�L� PAY���� ON YOU� UT1LITY 8ILL FLEASE FOW iL..RD A P�YMEWT QF $11 4�PAYME�T MU�T B� RECEIV�� AT THWATER 1TRKS OFFICE, 32S SYCAMCRE Jone 18, IF T��IS DILL HAS 8EEN P�ID WlTHIN THE LAST 4� HOU�S' TH��� Y8U �N� PLEASE QISREQARD THIS ��TICEIF YOU H�VE A�Y QUESTIDNS �BOUT YG�R 8IL1, C�LL DUR C�EDlT DEPART�ENT AT 232-62BO IF PAY��N� 1S �OT RECEIV�D BY THE �8OVE D�TE` THE SERVICE �ILL DE S�HEDULE� �OR DI�CONTIN��ANCE AN� AT LEA�T A $2�OD SE�VICE CH�R�E WILA T4D PARTIAL PAYMENIT �� WI�L �OT STDP DI�CONNECTIONYOU MAY W�SH �O �E�UE��T A HE�RIW� WITH �� �PP�QPRIATE MEM8ER OF THE WA�ER WORKS 2T�FF PLEASE !jDF-' �HI - WITH YOUR PAYME�T �CC[}U�T Ob~��~O1�C�OO7114 S�RV A�DRS 7�� RIEHL ST ��TE�LDO �A 5O7O3-56O5 ��STO�E� KOPPLlN DANIB^ THIS AM�J�T $11 �C M�ST D� PAID I�� FULL TO 4VO�D �ISCOM�E�TIQN - �6�����14O~OO7114 RIEHL �T K�FP�I� D�M1EL SEWE�� QAGDA�E� �EPV CH�$ $ TOTAL� \t"tioitz.e.i. / IL-- -rYl-cd 6 7 4.41 53 -- P. ()ty :LA ,A 3 3/1-01/5 f et_,szAgfz .387( C1-71-zi-LA-, (26-,Q aVZ 1zL CL/-c-,0 6,nat 507 e; 7/18/12 16:14:45 ING6DFR DISPLAY Display Account History Account No 14 60 1980 47939 Billing Date Customer MARSHALL SHIRLEY Ph 515/201-5001 Activity F Address 904 WISCONSIN ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 6/27/12 31 19.26- 37.50- 8.25- 65.01- P 3/27/12 0 19.26- 37.50- 31.50-$ 8.25- 96.51- P 12/28/11 0 17.87- 37.50- 31.50- a 8.25- 95.12- P _ 9/27/11 0 17.87- 37.50- 31.50- 8.25- 95.12- P _ 6/27/11 0 17.87- 37.50- 31.50- 8.25- 95.12- P 3/28/11 0 17.87- 37.50- 31.50- 8.25- 95.12- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS „.4. fz . 0134 4v•IL- Aat, 714-t) 14, .tt,4-A- 9“414 41; ,1 '11-4-,t4 35v- az,0 96 5° 7' 3/q-0115 q9�� orb s /z wide TER LOG Lek y 2012 PI + + (24 Cr- ) 0 0. . 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V" d' r 4 d' V a.,4.-.0, a:I[i /0 E 0 E a) r♦ .-a ri r1 ra r-1 a) 0 CO 0 ++ 4 M 0 10 0 h V H ▪ 0 C 1 11 u (..00 0'0 0 W 0 r I ri [11 o ro 8 <UCL/0" I I I 1 I L11 03.) 8/30/12 12:25:17 a. al 0 .. LC) L� O O O N '7 1 0) - 7N d' 00 O W N T M 0)`• N .--4-, T COE C 0J O O O N CO ▪ ti ▪ ▪ ;'O al ▪ FCa --� Nl rr-1 ti rN-1 ,> 0 a .--1Q) 0. oo -1.-.`0) U U Q 6 + a) c.00. "'-' 7 ca 0❑ W 1 U 00 • > 4C'0+ ti 0 d0' CO V 00 >< 4C0 0 v▪ <" M-�1 ry LLn Lin 0 HI CCD 0h CO T C 0 T(')) CO CO 0 c. 0. N CQ 400 1 1 1 1 I 1 1 0 h 4 C N 0 M, 7)r1 h 4 C 0') N CO Ln 0) (N". (] E In Cr CO CO CO CO CO Z 01 0) LI) N CO h 0 to TN N N N N 0 h 0 0 N ,--1'-' ,--10 Z-. 3od 0 C')<' 30 wc0 > UC> 0. 0 < 0 v) N 7) Ln Ln 0 h ¢ CO 00 1-1▪ O 11 F18=Bi11/Pmt F19=Cust 116.64— P 118.40— P 00 E o m (0 0 T.8 0 nIR 0g. Q - • o ° , .. OC T v W T V" W 4 . I-+ I I I I O 1 G Na+01) 1 (A C7 O) CT 0 3 U+'O II) O 0 +' 3 CO V. N CO N 0) in N +' 3 00 C^c CO r4 CO U O L OE N 0) N N ri N 0 0. b 0 0) LO 4' co O S 4 i�lf) d' LO Ln [0) LC) 0.. Ca :a y U UC. ,_.) O 0-.7 N N N N rO (h O 0. 7 N r1, HI N 0_ V H04 - d .. O CI)H 0 ▪ N .-O lt) O N ..., LO 0 0 O= 0) U - 0 0 ..0 U S O O 0. 0) O CO h h h h CO O C ✓J 0 CD 0 Z 4 C 00 0 0 0 0 0 o z 7 03 0 0 0 c +000._ 0' Ln (3 c') in ▪ m C 0ca`).0 F F Lc E n ^c^c - a) r1 r. r+ ri r. 0 E 0) E ^ U .�-1 ,tea r0-1 0 = 0 U T^ a�' ' - y y 0 7 0 a) T^ V H O Oar 4 0 h '0 O O:� 4:a.- 0h V'" ri co QU¢.n0• 0<00)c- I I 10/14/05 1 F18=Bi11/Pmt F19=Cust Cuitt,}47 zil_to cc 6V�- lotC, c�E• S f E ,(A 5 13011 Ucry 6.5 A.a da ir,5 wL adj 561 0,1 W"INTE k' ,L v za L.N • RZ?,,. it'S 2.01u .P . y. -r. �-ifiCk0 E C O. C;�-y L Ecto `.oLJ c , fl,i,I„fuMlimALiUJA,,LAi,l,tAM FOREVER March 2012 City Clerk Finance Committee 715 Mulberry St Waterloo, IA 50703 My name is Lisa Jackson, I currently reside at 634 Lunar Lane, and I am submitting this letter to request a full refund of the difference I have been over billed through Waterloo Water Works. This specifically concerns my medium size green garbage can, id # 07640027; I currently have since March 2007. I have already contacted Waste Management Dept, spoke to Laura, and she did confirm I have been over billed since March 2007 thru March 2012. This is for a 5 year time period. The billing statement does not show "size" a person is billed for so that is why I did not know of this mistake or not familiar wl pricing. Only shows total amount for 3 months $46.50 (net). I should have been billed for Med Garbage Can $10.50(net) per month. Instead I have been billed $15.50 (net) per month. So I hay been over billed approximately $300.00 plus tax! Therefore, I am requesting a full refund of the difference for the full 5 years including taxes. This is a mistake made on the billing office, a miscommunication between departments. I believe this is the right thing to do that someone needs to be held responsible for. Please take in to consideration I am a law abiding citizen, I am on a tight budget where I account for every penny. I cannot afford to give this kind of money away. This has taken extra money out of my pocket that I want back! Thank you for you're for consideration, ��ti.i Lisa Jacikson 634 Lunar Lane Waterloo. IA 50701 319-939-7299 Nib.kee j 02, 305- O/6U/1Z 1Z:4Z:Ub UUI.bUrK U1Jl'LHY 6/.S0/1Z 1Z:4Z:00 Display Account History Account No 09 60 2240 54445 Billing Date Customer JACKSON LISA L Ph 287-9195 Address 634 LUNAR LN WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage Date Payment Payment Payment 8/28/12 7 5/29/12 12 23.71- 2/28/12 8 35.91- 11/29/11 5 18.71- 8/26/11 10 20.02- 5/27/11 4 18.71- 45.61- 39.38- 39.38- 39.38- 39.38- UUG6DFR DISPLAY Display Account No 09 60 2240 54445 Bill Customer JACKSON LISA L Address 634 LUNAR 5=Payments ? Billing Consu Date _ 2/25/11 4 _ 11/24/10 4 8/26/10 5/26/10 2/24/10 11/24/09 UUG6DFR Account No 09 60 Customer JACKSON Address 634 5=Payments ? Billing Consu Date 8/26/09 5/26/09 2/25/09 11/25/08 8/26/08 5/27/08 STORM Payment Activity Total St Cnd Payment 0 42.53- 8.66- 120.51- P RT 42.53- 8.66- 126.48- P RT 58.28-0 8.66- 125.03- P RT 58.28- e 8.66- 126.34- P RT 58.28- i 8.66- 125.03- P RT 8/30/12 12:42:06 Account History ng Date Ph 287-9195 Activity LN WATERLOO Water Sewer Garbage STORM Payment Payment Payment Payment 18.71- 39.38- 58.28- 1 8.66- MISC 28.00- 17.64- 39.38- 58.28- t 8.66- 9 17.64- 5 17.64- 6 16.85-- 6 16.02- DISPLAY Displa 2240 54445 Bil LISA L LUNAR 39.38- 33.23- 31.65- 33.23- Water Payment 6 16.02- 4 16.02- 6 16.02- 5 12.73- 6 13.33- 4 13.33- y 58.28- 58.28- : 58.20- 58.28- 8.66- 8.66- 8.66- Total St Cnd Payment 153.03- P RT 123.96- P RT 123.96- P RT 117.81- P RT 115.36- P RT 107.53- P RT 8/30/12 12:42:06 Account History ng Date Ph 287-9195 Activity LN WATERLOO Sewer Payment 33.23- Garbage STORM Payment Payment 58.28- t 33.23- 58.28- 33.23- 58.28- 31.65- 57.49- 33.23- 58.28- 33.23- 58.28- Total St Cnd Payment 107.53- P RT 107.53- P RT 107.53- P RT 101.87-- P RT 104.84- P RT 104.84- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bi11 F18=Bi11/Pmt F19=Cust Account No 09 60 2240 54445 Customer JACKSON LISA L Address 634 LUNAR LN WATERLOO 5=Paymen t s ? Billing Consu Water Sewer Date Payment Payment 2/26/08 5 13.33- 33.23- 11/27/07 4 12.21- 33.23- 8/24/07 6 12.21- 5/25/07 5 11.66- 2/27/07 5 11.20- 11/27/06 3 9.47- Display Account History Billing Date Ph 287-9195 Activity Garbage STORM Total St Cnd Payment Payment Payment 58.28- e 104.84-- P RT 58.28- a 103.72- P RT 33.23-- 58.28- ° 103.72- P RT 31.65- 60.50- v 103.81- P 33.23- 58.28- a 102.71- P RT* 21.10- 37.00- 67.57- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His 4f o it-6,- C,` Co._ . c6Litek � r a (� J ` S�lol �j"cco., S �U�d U€ L c v�d lc l dt✓ \QrsLGr�ticEla� %o )d t 0-) t, act c\ 60.op ' v�xcl a)ft,ev 4likli nb2 l W,v p i) ',Zoo, (Q3/ 6LoNar 141 UIa r- 11, i 1c / A -2 2 sT cl eG i/L7r) GI/ s/- L ,,46`L/& IJdWI,,,i,,,i►I 1I„I,l,l„J,,,1I,I, d,,,►l,l,I,„I,JI CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 4, 2012 Prepared: August 29, 2012 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2012 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2012 Storm Water Education Brochure. Summary Statement The Fall 2012 Storm Water Education Brochure is the first of two educational mailings for the 2012-2013 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,324.23 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,324.23 Source of Funds: Storm Water Funds Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $5,000 for 33,700 pieces mailed. The remaining pieces were distributed to various offices or at public events. City Clerk Use Only Finance Committe f f' )i Approval Date e17L 12d ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,523.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Wireless Router Update - 5 Sulivan Brothers Convention Center Vendor selected for this purchase: Networking Solutions n Bids or written quotes were taken on this purchase, as follows: I -1 Bids or quotes were not taken on this purchase because: Networking Solutions originally installed equipment and will be updating the Wireless Router Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: fl General Fund Road Use Tax ri Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is y subm (Project Code) ); ).flL L J ;73 Date (Signature Finance Dept. Review) Date (Signature -Dept. Head or Designee) K:\shared goodiesWorms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe Approval Date i, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,385.00 plus est. shipping costs of $ to pay for or purchase Change order for additional asbestos removal for City Clerk's Office This purchase or expenditure is being made because: Removal & disposal of 432 sq ft of ceiling texturer in mail room Vendor selected for this purchase: Advanced Enviornmental nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully Submitted, Sanitation (Project Code) $ r o; G'l1, $ /L''C. 6)0, ' r (Signature . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth Asbestos Removal - CLerk's Office Change order (Mar 2010) Proposal Proposal Submitted To: City of Waterloo Attn: Craig Clark 715 Mulberry Street Waterloo, IA 50703 Project & Address: Asbestos removal - City Clerk office area Ceiling texture & pipe fittings 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4319 Date: 08/24/2012 (ENVIRONMENTczK"AL z__c TGSTI NG AND AOATEM_E�IN 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 (FAX) We hereby propose to furnish all the materials, equipment and perform all labor for the completion of: removal & disposal of approximately 432 sq. ft. of ceiling texture from Waterloo City Clerk's office area (copy room and hall outside it) and the hallway just outside the meeting room. Proposal also includes 4 elbows and 3 Ts in the basement in the temporary clerk's office. Proposal Includes: (1) daily OSHA required personal & excursion air monitoring. State of lowa requires a ten (10) working day notification by the contractor prior to commencement of work. Owner's responsibilities: (1) provide all required utility services (i.e.. Water & Electricity), (2) removal of all movable items from the work area WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Five Thousand Three Hundred Eighty Five Dollars ($5,385.00*) Terms: Net 30 Daysl All accounts subject to 1.5% monthly charge after 30 days. All work is guaranteed to be os specified. All work to be completed in o workmanlike moaner occording to specified practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge above the estimate. All agreements contingent upon stokes, accidents or delays beyond our control. Owner to carry fire, tornado. and other necessary insuronce. We carry general tabilily insurance and our workers are fully covered by workers compensation insurance. NOTE: This proposal may be withdrawn by us if not accepted within 60 days. Respectfully Submitted, ADVANCED ENVIRONMENTAL TE TING AND ABATEMENT, INC. darteitay Llewellyn ACCEPTANCE OF PROPOSAL The prices, specifications and con•' 'o •re • • Cory and are hereby accepted. You are authorized to do the work as specified. Payment(s) will be made as o ed above. Signature: Date: Name & Title (PRINT): City Clerk Use Only Finance Committe Approval Date t_ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,275.00 plus est. shipping costs of $ to pay for or purchase 2013 Annual NPDES (National Pollutant Discharge Elimination Systems) permit fee for facility # 079001 This purchase or expenditure is being made because: This fee was adopted into law by the IA Legistature during their 2006 session and is referenced in IA Administrative Code 567-64.16(455B) This is for Storm Water Quality. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: NA n Bids or quotes were not taken on this purchase because: This is required permit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, A/A 1 R/301l2 n ; .r:� !r (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Sanitation (Project Code) $ 6,200.00 / $, 6,200.00 a' Date K:lshared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date ` I k4 91)1y p City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 3,500.00 plus est. shipping costs of $ included to pay for or purchase Used Hurst Trimo Power Unit This purchase or expenditure is being made because: Current powerhead unit has failed and cannot be repaired. Vendor selected for this purchase: Alex Air Apparatus, Inc. X Bids or written quotes were taken on this purchase, as follows: WFR located a "demo" or used unit for $3,500. A new unit is $9,000. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Sewer n Sanitation x General Fund Road Use Tax Bonds E Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respec (Project Code) t� $ 75,000.00 (with amendment) ✓ $ 60,174.23 ept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\301 Powerhead unit.xls (Mar 2010) Alex Air Apparatus, Inc. 11670 Forada Beach Rd SE Alexandria, MN 56308 Phone: 320-763-7803; 800-264-2320 Fax: 320-763-9077; 800-204-8682 Quote DATE 23-Aug-12 SALES REP. Karl Leslein QUOTE NO. 6 PAGE 1 CUSTOMER NAME Waterloo Fire Dept/ City of Waterloo ATTENTION: Darryl ADDRESS 715 Mulberry St PHONE 319-291-4459 CITY, STATE, ZIP CODE Waterloo, Iowa 50703 FAX ITEM QTY DESCRIPTION UNIT PRICE EXTENDED PRICE Used Hurst Extrication Classic LP 1 1 Used Hurst Trimo Power Unit Briggs $3,500.00 $3,500.00 Includes shipping. All tools are tested OK for service and have a one year warranty. 1 1 New Hurst Trimo Power Unit 363R354 w/ Briggs $9,000.00 $9,000.00 Two year warranty. Shipping: Pre -paid and Charged Back TERMS: NET 30 Days Upon Credit Approval OFFER VALID FOR 30 DAYS FROM DATE OF QUOTE TAX: TOTAL: Signed: Karl Leslein City Clerk Use Only Finance Committee Approval Date 11 ( � 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,655.00 plus est. shipping costs of $ to pay for or purchase Broadleaf control chemicals for turf at City parks and ball parks. This purchase or expenditure is being made because: These products are needed to properly maintain turf in these areas. Vendor selected for this purchase: D&K Products, Des Moines IA X Bids or written quotes were taken on this purchase, as follows: D&K Products, Des Moines $18.62 per gallon Van Diest $18.97 per gallon Pace Supply $29.80 per gallon No Bid from Agrium Advanced, John Deere Landscape, Contract Specialty Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tfu11ysubmitted, (3ig-rriature Dept. H or Designee) Date �(Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) Sanitation (Project Code) $ 22,000.00 $ 2187-076e c / 3J City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,700.00 plus est. shipping costs of $ to pay for or purchase 900 tee shirts for the participants in the Mayor's Fun Run. This purchase or expenditure is being made because: Every 4th grader in Waterloo participates in this day long fitness awareness event. When the students finish the mile run they receive a commemorative tee-shirt. Vendor selected for this purchase: Shirt Shack, Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Shirt Shack, Waterloo $2,700.00 Advantage Screenprint, Waterloo $2,880.00 Craft Cochran, $2,907.00 addl for XXL sizes, BSN Sports, Cedar Falls $4,338.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1556 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 9,350.00 $ 9,158.00 ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee1 Approval Date 4 (2 3— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,980.00 plus est. shipping costs of $ to pay for or purchase Bleachers and participant benches for tennis center. This purchase or expenditure is being made because: To replace worn items at the Byrnes Tennis Center Vendor selected for this purchase: Iowa Direct Equipment and Appraisal, Cedar Falls, IA x Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment and Appraisal $7,980.00 Kay Park Recreation $8,930.20 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4410-2176 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 10,000.00:� $ 10,000.00 Re ully submitted, j �' �J /V (z- nA// ✓ , (1i,.e.k z2 Y-3,7- v - (Signature DeepY lead or Designee) Date (Sig�tature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization bleachers (3).xls (Mar 2010) 08/29/2012 07:14 3192914297 WATERLOO LEISURE SER PAGE 02/02 City Clerk Use Only Finance Committee Approval Date l /L!1 I 9-15(9- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,396.12 plus est. shipping costs of $ to pay for or purchase Grass seeder. This purchase or expenditure is being made because: turf equipment used to repair worn turf at the muncipal parks, golf courses and down town areas. Ex ease will be split between 3 bond money budgets. Vendor selected fbr this purchase: Titan Machinery, Waverly IA n Bids or written quotes were taken on this purchase, as follows: Titan Machinery, Waverly $4.396.12 Black Hawk Rental, Waterloo $4950.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 4.11-37-4110-2113 4120-2113 4100-2113 $1,465.38 each (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D Sanitation (Project Code) down gd1� iC auwn . v 29,000 229,500 106,000 12,570v 16,702 /17,327 iv d or Designee) Date (Signature Finance Dept. Review) Date KC\hared goodies\f• s\Expenditure Pre-Authodzation.xls (Mar 2010) City Clerk Use Only Finance Committee 1 ' Approval Date °luI'it [3-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,714.68 plus est. shipping costs of $ to pay for or purchase HPS (high pressure sodium) lamps This purchase or expenditure is being made because: To replace burnt out street lights. Vendor selected for this purchase: Lighting Sales LLC Bids or written quotes were taken on this purchase, as follows: Lighting Sales LLC Cedar Rapids, IA $1,714.68 Van Meter Waterloo, IA $1,945.68 3E Waterloo, IA $2,661.36 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 11,000.00 v and the current available balance is Respectfully submitted, $ 11,000.00/ f ` VL..% tJ f° (t.l l 9�/C� j a . , „Lc. L i �, ''. v 4 ZS i J (Signature Dept. H ad or Designee) r Da (Signature Finance Dept. Review) Date K:\shared goodies\forms\2012-August-Expenditure Pre-Authorization-HPS Lamps - Lighting Sales.xis (Mar 2010) City Clerk Use Only Finance CommitteeI Approval Date q I'i 1 ) r - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,520.65 plus est. shipping costs of $ 370.00 to pay for or purchase 1 - Street Light Pole with Arm and hardware This purchase or expenditure is being made because: Replace a pole damaged in a crash on E. 5th St, - 8/24/12 Vendor selected for this purchase: Crescent Electric QX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Co. Waterloo, IA $1,520.65 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ri Road Use Tax � Sewer n Sanitation n Bonds 111 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 32,000.00 and the current available balance is $ 30,200.93 ✓ Respectfully submitted, 1 % >r,; //( / ?,( nature Dept.k0ead or Designee) /Date (Signature Finance Dept Review) Date K:\shared goodies \forms\2012-August-Expenditure Pre -Authorization -street light pole-E 5th St crash.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: t City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Animal Control Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 17 2400 1314 Health Services 2,000.00 010 17 2400 1555 Minor Equipment 2,000.00 TOTAL This amendment is being requested because: Equipment and material needs for animal control $2,000.00 TOTAL $2,000.00 Prior Committee Actions (Dates): 11-ej A/f10//p) (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wsers\shared goodieswormst2012-August-Budget Amendment Request -Animal Control.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: I Li I 'Xi 2- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Animal Control Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 010 17 2400 1314 Health Services 15,000.00 010 17 2400 1111 Salaries 15,000.00 TOTAL This amendment is being requested because: Equipment and material needs for animal control $15,000.00 TOTAL $15,000.00 Prior Committee Actions (Dates): gA/.0)- (Signature De. He-d or Designee) ate (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodiesVomis12012-August-Budget Amendment Request -Animal Control-salaries.xls (Apr 2003) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Hart Natl League of CitiesTraining t 113 $ 1,705.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None 1 ❑ Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x ❑ ❑x ❑ El ❑ ❑x Quentin received a scholarship from the National League of Cities to attend National League of Cities Academy training. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Hart NLC Training.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Hart Natl League of Cities Training Department No. project will be budgeted under 01 Activity No. project will be budgeted under 8203 REVENUES: City Clerk Use Only Finance Committee Approval Date gig 1'Thi'2 To be assigned by the Finance Dep Project No. M ie Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 010 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 1,705.00 3750 Sale of Bonds EXPENDITURES: Total 1,705.00 TOTALS $ 1,705.00 $ $ - $ $ 1,705.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1,705.00 1,705.00 TOTALS $ 1,705.00 $ - $ $ $ 1,705.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Hart NLC Training.xls\Page 2 (Donat or NON-constr) (Mar 2010)