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Home My WebLink About08/06/20121. 2. 3. 4. 5. 6. 7. 8. FINANCE COMMITTEE August 6, 2012 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 23, 2012. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Craig Clark, Building Official/Maintenance Administrator ICC Annual Conference Portland, Oregon October 20-28, 2012 $2,588.58 Kent Shankle, Curator Midwest Leadership Academy Chicago, Illinois October 14-20, 2012 $2,495.00 Larry Ticknor; Rusty Zey; Randy Shepard; Troy Deeds Aircraft Live Fire Training Cedar Rapids, Iowa September 27, 2012; September 28, 2012 $2,400.00 Tim Andera, Associate Planner Spatial Exploration of the 2010 Census Ames, Iowa August 10, 2012 $250.00 Adam Poll, Associate Planner 2012 Iowa Downtown Summit Keokuk, Iowa August 21-22, 2012 $185.00 Carl Reninger Communications for Emergency Services Success Emmitsburg, Maryland July 8-20, 2012 $240.48 Robin Means, Fair Housing Coordinator National Fair Housing Training Academy Week Four Investigation Training Washington, D.C. August 19-25, 2012 $3,332.20 Rudy D. Jones, Community Planning Development Director Housing Iowa Conference 2012 Des Moines, Iowa September 5-6, 2012 $465.00 9. 10 Mark A. Boesen, Manager of Rehabilitation Services MSA Professional Services Lead Inspector/Risk Assessor Training Dubuque, lowa September 11-12, 2012 $590.00 Pre Authorizations to Expend over $1, 000.00 Dept Amount + Est. S/fI Expenditure Building/Maintenance $1,732.50 Council chamber renovation professional services Fire $7,995.00 ESO Suite Subscription Fire $4,881.60 + $151.92 Radiator for fire truck Fire $11,000.00 Turnout gear Fire $8,783.00 Firefighter uniforms Leisure Services $2,000.00 Replacement paver tiles for the Riverloop Upper Plaza Leisure Services $3,500.00 + $270.00 Seventy-six (76) swing hangers for Game Time swings Leisure Services $6,000.00 Design and oversight of reconstruction of pump house at Riverfront Sports Park Mayor $5,000.00 City of Waterloo Image Campaign Mayor $2,500.00 Cedar Valley Coalition Fiscal 2013 Dues Police $2,930.00 Hardware warranty and software maintenance renewal Police $23,000.00 Renew master agreement and service schedule for support and monitoring of all police and computer services for FY2013 Police $2,746.39 + $29.86 An HP 48G Ethernet switch for the police department computer network Police $314.55 Box lunches for participants of the Police and Fire Safety Services Career Camp Police $5,000.00 + $24.00 Two Titan assault tactical vests with level III ceramic plates Traffic Operations $7,640.00 4,000 feet of 12 pair —19 gauge interconnect cable Waste Management Services $4,550.00 + $100.00 Sump pumps Waste Management Services $2,902.20 + $35.00 Alarm monitoring system for River Road storm station BUDGET LINE ITEMS TO BE AMENDED 11. Authorization to increase Line Items on file in the City Clerk's office in the amount of $15,000.00 Submitted by Police Department. 12. Approve the project budget for a donation of $1,500.00 from The Cedar Valley Sports Commission for safety netting for the Hoing-Rice Softball Complex --Submitted by Leisure Services Department. 13. Approve the project budget for the FYE2013 hotel motel grant to C & A for advertising —Submitted by Cultural & Arts. 14. Approve the project budget to use #2,650.00 in BCRLF funds for environmental remediation for 1823 Black Hawk Street —Submitted by Community Planning & Development. BILLS PAYMENT ADJOURNMENT Carol Failor Deputy City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (/ a lC /31f 1, FY ,'! 3 BUDGETED / EXPENDED YTD THIS REQUEST S LEFT AFTER THIS REQUEST r/1 /0 /// Original - Clerk/Finance Copy - Department DATE NAME(S) AND POSITION(S): Craig Clark, Building Official/Maintenance Administrator DATE: 7/20/12 NAME OF CLASS / MEETING: !CC Annual Conference DESTINATION DEPARTURE POINT IF NOT WATERLOO: Portland, Oregon DEPARTURE DATE: 10/20/12 RETURN DATE: 10/28/12 DATE(S) OF MEETING: 10/20/12 — 10/28/12 PURPOSE OF TRAVEL/TRAINING Annual Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE 348.20 AIRFARE DEPARTING FROM: ESTIMATE OF COST: 1173.38 LODGING 22.00 TAXI 395.00 MEALS 100.00 PARKING 550.00 REGISTRATION 348.20 AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 2588.58 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 2588.58 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 7- L, j I APPROVE THIS TRAVEL REQUEST ISEPAATM HEAD MAYOR — -70 / DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 1\1/ V TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED J)/ ! /3 ` '� FY9-4.0 BUDGETED 7�. 46,. c EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 7 ✓ F j '/,3 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Kent Shankle, Curator DATE: 7/19/12 NAME OF CLASS / MEETING: Midwest Leadership Academy: Preparing Tomorrow's Museum Leaders presented by Association of Midwest Museums DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/14/12 RETURN DATE: 10/20/12 DATE(S) OF MEETING: 10/15-19/12 PURPOSE OF TRAVELITRAINING: Travel to participate in 2012 Association of Midwest Museums Leadership Academy. Training specific to Museum Leadership will include the following: Leadership & Emotional Intelligence, Strategic Vision & Planning, Governance & Fundraising, and Information & Financial Management. Funding will be provided through the Iowa Department of Cultural Affairs General Operating Support Grant. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG 800 LODGING TAXI X GRANT REIMBURSABLE 245 MEALS 20 PARKING YES NO 1,200 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 180 MILEAGE/FUEL 50 MISCITOLLS YES NO TOTAL FOR ALL: $ 2,495 TOTAL: $ PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR /9-2o, DATE RgNared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED dhi r -77t c 46,, FY.k%h BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance .0 L1(i) Copy - Department NAME(S) AND POSITION(S): Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds DATE: 8/6/12 NAME OF CLASS / MEETING: Aircraft Live Fire Training DESTINATION: Eastern Iowa Airport, Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/27/12-Larry Ticknor & Rusty Zey 9/28/12-Randy Shepard & Troy Deeds RETURN DATE: 9/27/12 & 9/28/12 DATE(S) OF MEETING: 9/27/12 & 9/28/12 PURPOSE OF TRAVEL: Annual Live Fire Training for all Airport Rescue & Fire Fighting (ARFF) personnel is required by FAA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo Airport ESTIMATE OF COST: Up to $600/person LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISCfTOLLS Up to TOTAL FOR ALL: $ $2,400" BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 600 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ut ARTMENT HE I APPROVE THIS TRAVEL REQUEST MAYOR ed(J bki* ed G o ies\rorms\'Travel Request Form January 2010 DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY c_13 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Tim Andera, Associate Planner DATE: NAME OF CLASS I MEETING: Spatial Exploration of the 2010 Census DEPARTURE DATE: August 10, 2012 July 26, 2012 DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: DATE(S) OF MEETING: August 10, 2012 Aug. 10, 2012 PURPOSE OF TRAVEL/TRAINING: Attend the Spatial Exploration of the 2010 Census working with data from the 2010 Census and American Community Survey using GIS systems. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $250.00 REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: 010 08 5700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES- C PURPOSE AND IS NECESSARY A D BEN I IAL TO THE CITY OF WATERLOO ti DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR .\) DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED N61 i.3YG- FY (43 BUDGETED /.)e). L` 0 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 6` ``' DATE ,✓ Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Adam Poll, Associate Planner DATE: July 26, 2012 NAME OF CLASS / MEETING: 2012 Iowa Downtown Summit DEPARTURE DATE: RETURN DATE: Aug. 21, 2012 Aug. 22, 2012 DESTINATION: Keokuk, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: Aug. 21-22, 2012 PURPOSE OF TRAVEL/TRAINING: The 2012 Iowa Downtown Summit provides opportunities to hear about latest trends, acquire practical information and ideas & learn strategies for historic preservation -based commercial district revitalization relevant to rural, mid -sized and urban communities & urban districts. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $100.00 LODGING TAXI $ 20.00 MEALS PARKING $ 65.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 185.00 BUDGET LINE ITEM: 010 08 5700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 185.00 PER PERSON I BELIEVE THIS TRIP SE S 'UBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY • D B EFICIA TO THE CITY O TE DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 AMENDED TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED t7/(,) 7;2 / `. i.7 /(s FY 2_/ 3 BUDGETED ? 7� EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST NAME(S) AND POSITION(S): Carl Reninger DATE: June 14, 2012 DATE ; 7 ?`, Y Original- Clerk/Finance 'Copy - Department NAME OF CLASS / MEETING: Communications for Emergency Services Success DEPARTURE DATE: July 8, 2012 RETURN DATE: July 20, 2012 DESTINATION: Emmitsburg, MD DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids Airport DATE(S) OF MEETING: July 9-19, 2012 PURPOSE OF TRAVEL: Attend R107 Communications for Emergency Services Success class in Emmitsburg, MA at the National Emergency Training Center. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: See attached email on price change. LODGING TAXI 240.48 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 240.48 All other cost covered by Stipend monies. I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 2013 Budget BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY C i 3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY C i j7 wi) 3 6: 3 33 - Copy - Department NAME(S) AND POSITION(S): Robin Means, Fair Housing Coordinator DATE: August 20, 2012 — August 24, 2012 NAME OF CLASS / MEETING: National Fair Housing Training Academy Week Four Investigation Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 19, 2012 RETURN DATE: August 25, 2012 DATE(S) OF MEETING: August 20 — August 24, 2012 PURPOSE OF TRAVEL: To attend the National Fair Housing Training Academy, Week Four Investigation Training WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: $1200.00 LODGING $150.00 TAXI $350.00 MEALS N/A PARKING No cost REGISTRATION $1632.20 AIRFARE N/A MILEAGE/FUEL N/A MISC/TOLLS TOTAL FOR ALL: $ 3332.20 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 3332.20 PER PERSON REQUIRED CERTIFICATION TRIP SERVES A PUBLIC PURPOSE N ARY AND BENEFICIAL TO THE RLOO r7- 25 - 2012- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL. REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED _3,2 h' G'Ih,46% FY `4U 1.3 BUDGETED EXPENDED YID THIS REQUEST %' . e `" LEFT AFTER THIS REQUEST �h 5 ��% DATE -;7)� fs 'I' i-`/2 Original - Clerk/Finance ' Copy - De• • rtment NAME(S) AND POSITION(S): Rudy D. Jones DATE: July 19, 2012 NAME OF CLASS / MEETING: Housinglowa Conference 2012 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 5, 2012 RETURN DATE: September 6, 2012 DATE(S) OF MEETING: September 5-6, 2012 PURPOSE OF TRAVEL: Attend the Housinglowa Conference 2012. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 130.00 LODGING TAXI 110.00 MEALS PARKING 175.00 REGISTRATION AIRFARE 50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 465.00 PRIVATE VEHICLE <jk, pc . 224 32 585(T 1346 ,;i cif 'Li/L. BUDGET LINE ITEM: BG21A ADMN x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 465.00 PER PERSON I BELIEVE THIS TRIP SERVE • ' n - - URPOSE AND IS NECESSARY AN,,= ENEFICIAL ' O ' HE CITY OF •• j` I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR July 19, 2012 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY:)(i BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 6(( Copy - Department NAME(S) AND POSITION(S): MARK A. BOESEN MANAGER OF REHABILITATION SERVICES DATE: NAME OF CLASS / MEETING: MSA PROFESSIONAL SERVICES LEAD INSPECTOR/RISK ASSESSOR TRAINING JULY 25, 2012 DESTINATION: DUBUQUE, IOWA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: SEPTEMBER 11, 2012 RETURN DATE: SEPTEMBER 12, 2012 DATE(S) OF MEETING: SEPTEMBER 11-12, 2012 PURPOSE OF TRAVEL: ATTEND MSA PROFESSIONAL SERVICES TRAINING FOR THE LEAD INSPECTOR/RISK ASSESSOR REFRESHER COURSE. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 100. 70. 370. 50. LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 590.00 TAXI PARKING AIRFARE MISC/TOLLS 224 32 5853 1346 BUDGET LINE ITEM: BGLED TRVL GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 590.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERV S A PUBLI AND IS NECESSARY r BENEFIC CITY O DEPARTMENT HEAD July 25, 2012 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee . Approval Date ' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,732.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Professional Services - Waterloo City Hall Council Chamber Renovation Vendor selected for this purchase: INVISION nBids or written quotes were taken on this purchase, as follows: in Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 408-02-8100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subfni�tted, ' _ A/j ( t .. „ -2 (Signature Dept. Head or Designee) Dafe (Signature Finance Dept. Review) Date K:\shared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Sanitation (Project Code) $ D,z,'e ( $ r ,FAA-.(qube (2 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department ed $ 7,995.00 plus est. shipping costs of $ 0.00 pay r or puchas e ESO Suite Subscri tion 0701/12 to 06/30/13 This purchase or expenditure is being made because: Black Hawk Annual fee for ESO software for paperless ambulance reports and billin g. Gaming grant paid for the first years cost. Bids or written quotes were taken on this purchase, as follows: Bids were taken when we applied to BHC Gaming for the Grant. (see attached) The subscription was paid the first year by the grant. Now that the grant is exhausted, we will need to pay the subscription out of the medical budget. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1410-1520 (Project Code) (Fund - Department - Activity - Account Number) (Pro ] $ 10,000.00 in which the budgeted amount is and the current available balance is e spectfu yrsub tted , if (Signs re Dept -lead or Designee) I ✓ / �J Date $ 10,000.00 (Signature Finance Dept. Review) Date users\shared goodies\forms\iFile] (April 2003) BLACK HAWK COUNTY GAMING ASSOCIATION GRANT APPLICATION COVER PAGE Date Application Received: Grant Number: (Office Use) (Office Use) 1. N'ame of Organization: City of Waterloo/Waterloo Fire .Rescue 2. Mailing Address: 425 East Third Street, Waterloo, IA 50703 3. County: Black Hawk (Counties other than Black Hawk must attach proof of Application to local County foundation) 4. Telephone: (319) 291-4459 Federal Tax ID Number: 47_f fl)-5377 5. Email Address: fire.chief@waterloo—ia.org 6. Contact Person/Phone Numbers: W. Douglas Carter-319-291-4459 7. Amount of Funding Requested from BHCGA: $70,000.00 8. I have read the "Funding Guidelines & Procedures" document. W7)—(INmAE) 9. You must list a title and brief description of the project/program for which funding is requested in the space below. (In addition, a one -page addendum describing your proposal in more detail may be attached). Include in this description how this project will provide property tax relief, capital improvements and/or charitable services. Electronic Patient, Care Reporting (EPCR)Implementation and Process Upgrade. Required Signatures: City of Waterlon/Watprinn Fire Rescue Applicant's Name (PRINT) W. Douglas Carter, Fire Chief Mayor Buck Clark, City of Waterloo Chief Executive Officer (PRINT) Chief Executive Officer BHCGA Application Revised 2-24-10 Chairperson of B ectors (PRINT) (SIGNATURE) Chairpers of Board of Directors (SIGNATURE) Car m soLtJTlorls Customer: Waterloo Fire Department 425 E 3rd Street Waterloo, Iowa 50703 Attn: Jason Hernandez Project Manager QUOTE DETAILS PRICE QUOTE Date: 10/20/2010 ESO Solutions 4009 Banister Ln Suite 400 Austin, TX 78704 Ref Item or Service Qty Unit Price Total Price 1 ESO Pro Suite (Annual) 2 ESO Pro Mobile 3 Zoll Monitor Interface 4 Ortiws Billing Interface 5 CAD Interface 6 Onsite Training (Three days including traeel) 1 $7,995.00 7 $695.00 1 $3,995.00. 1 $2,995.00 1 $5,995.00 1 $4,195.00 Quote Total $7,995.00 54,865.00 $3,995.00 $2,995.00 $5,995.00 $4,195.00 $30,040.00 Notes 1 Additional charges from your billing/CAD tiendor may apply & should be discussed with that vendor. 2 If your organization is not tax exempt, sales tax will be added where applicable. 3 Further terms and conditions for purchase apply as defined in the ESO Subscription Agreement. 4 The ePCR subscription rate is based upon call volume and will be re-evaluated on an annual basis. Quote is valid for 90 days. Jason Bonham Senior Account Manager ESO Solutions Date: �aserrl t€rnandez Project Manager Waterloo Fire Department Date: Thank you for considering ESO Solutions. 3 CITY OF WATERLOO Council Communication City Council Meeting: January 31, 2011 Prepared: January 25, 2011 Dept. Head Signature: # of Attachments: \•k\ SUBJECT: Acceptance of CDW-G Quote for computers Submitted by: Chief Trelka Recommended City Council Action: Acceptance of Quotes Summary Statement: Purchase of laptops and related hardware needed to complete project for paperless system for ambulance reporting 3/ 5(/. o`-) bpt-np5 Expenditure Required: $37,526.35 j'3 5-5 e, `' ,_ Poe--74.4-13 3. 31 Rn nna 371 ,5--a4 - 35 Source of Funds: Black Hawk County Gaming Grant Policy Issue Alternative Background Information: We applied for the Black Hawk County Gaming Grant and were awarded $70,000.00 in September. The software was purchased earlier this month. This quote is the State bid from CDW G that is also used by the Police department. (ify.(700- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 4,881.60 plus est. shipping costs of $ 151.92 to pay for or puchase Radiator for fire truck. C- ' This purchase or expenditure is being made because: j the radiator on Engine 304 has failed and needs to be replaced. The radiator will be purchased from Global. ! I Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: This is a single source provider. Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful y. . "tted, (Signat'ure Dept. Head or Desinee) (Project Code) $ 69,000.00 $ 69,000.00 '7 Date (Signature Finance Dept. Review) Date users\shared goodies\forms\tFile] (April 2003) Cd y Clerk Use Only I IxI Finance Committee Approval Date -711 775i2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Depa rtment to expend $ 4,881.60 plus est. shipping costs of $ 150.00 to pay for or purchase Fire truck radiator This purchase or expenditure is being made because: Radiator on Engine 304 has failed. Vendor selected for this purchase: Global Emergency Products, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Sewer ri Sanitation General Fund Bonds II Road Use Tax Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 69,000.00 $ 69,000.00 47 and rent available balance is Respectful) (Signature Dept. ad or Designee) 71:2 Dat(Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.304 radiator.xls (Mar 2010) • Print Page 1 of 1 Subject: Quote From: Jon, Michael (mjon@temco1.com) To: wfrmech@yahoo.com; Date: Wednesday, May 9, 2012 12:47 PM Hi Darryl, The radiator is in stock @ Pierce, $4,881.60. 0— b' It will have to ship motor freight but shouldn't take more than a couple days. Thanks, Mike 1 `=, r ee" ) http://us.mg5.mail.yahoo.com/neo/launch?.rand=3k5h7e6sarqlo 7/11/2012 City Clerk Use Only Finance Committee . Approval Date CU City of Waterloo Request Form Expenditure Pre -Authorization horize the The Finance Committee of the City Council is hereby requested Fire to pepartment toexpend purchase or expenditure submitted by the to pay for or purchase $ 11,000.00 plus est. shipping costs of $ TBD Turnout Gear not to exceed $11,000. Total rice er set is $1,493.46. This purchase or expenditure is being made because: Re acement of outdated/unre airable turnout ear and new ear for the recruits. Vendor selected for this purchase: MES- Single Source Provider for Globe Turnout Gear Ex Bids or written quotes were taken on this purchase, as follows: Low bid used. Globe Manufacturin offers outstandin customer service alon with uick re air service to meet the needs of WFR. Included is an estimate for com arable ear from a different su lier. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax I I Sewer [J Sanitation x I Bonds I I Federal/other grants C Other (specify) This expenditure is to be coded to the following budget Tine -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Ily submitted, Z.' ' 7 G,�" <'< � _ Date (Signatupe Dept. Head or Designee) Date (Signal re Finance Dept. Review) K:\shared goodies \forms\Expenditure Pre-Authorization.Turn Out Gear.xls (Mar 2010) (Project Code) $ 75,0 00.00- $ 60,174.23 tS - MIDAM 1751 Business Park Drive FL ront, NE 68025 Ship To: WATERLOO FIRE RESCUE 425 EAST 3RD ST, Number 0T 00150574-1 WATERLOO, IA 50703 Date 4/25/2012 Page 1 of 1 Contact: Sales order Phone: Requisition Your ref. Our ref. _jgoldsmith Bill To: _. _„- n eaadnne 12/28/2012 WATERLOO FIRE RESCUE -Payment Net 30 425 EAST 3RD ST. Sales Rep Jgoldsmith WATERLOO, IA 50703 Tears of delivery MES Pays Freight Telephone 402-727.5785 Fax 402-727-5789 Quotation Item number ' Description _ Size _ Color Globe G-XCEL Coat Globe GXCEL Coat per Waterloo Fire Rescue last spec Quantity Unit 1.00 EA Globe G-XCEL Pant Globe GXCEL Pant per 1.00 EA Waterloo Fire Rescue last spec This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. les balance 1, 493.46 Total discount 0.00 Unit price _ Amount 869,98 869.98 623.48 623.48 S8H Sales tax Total 0.00 0.00 1,493.46 USD returns must be processed within 30 days of receipt and require ■ return authorization number and are subject to a restocking fee. Page 1 of 1 PAT TRELOAR From: Matt Pottebaum [mattp@feldfire.com] Sent: Tuesday, July 17, 2012 2:27 PM To: PAT TRELOAR Subject: Morning Pride Gear Pat, I was able to get 6:stinlitild price for Morning Pride gear with Advanced Outer. You would be looking somewhere between ; ,> r set depending on the specs you were looking for. Once you go to bid and we know exactly what you want, then we can get you an exact amount. Hopefully this helps you for now. Thanks. fox 40FIRE Matt Pottebaum Purchasing Manager Ed M. Feld Equipment Co., Inc. www.feldfire.com 800-568-2403 mattp(alfeldfire.com Join us on Facebook!I!! Ed M. Feld Equipment Co., Inc. specializes in the distribution and manufacturing of Are & Safety Equipment for over 65 years. Our mission is to be the best single source supply center for any and all Are, Rescue & Safety needs. To achieve this goal, we continue to acquire distribution rights for the best quality safety supplies, firefighting and rescue equipment and safety gear in the industy. 7/18/2012 City Clerk Use Only Finance Committe 1 r Approval Date I UL`96(2— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $-9,200_00 7 3 ~plus est. shipping costs of $ to pay for or purchase Firefighter Uniforms This purchase or expenditure is being made because: Replace worn uniforms. Contractual obligation (See attached bids) Vendor selected for this purchase: Robins Surplus/Advantage Screenprinting/Wertjes Bids or written quotes were taken on this purchase, as follows: Robins Surplus- Work pants Advantage Screenprinting- T shirts (long & short sleeve) and winter jackets Wertjes- Dress uniforms and belts Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x n General Fund Bonds Road Use Tax I I Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf (Si nature Dept. Head or Designee) Sanitation (Project Code) $ 9,500.00 '� $ -9, 4./2794- G ; /7u 8'1' /Z Date (Siglhature Finance Dept. Review) Date K:\shared goodies\forms\Uniform Bids 2012.xls (Mar 2010) Robin's Surplus 110 E 4th Street Waterloo, Iowa 50703 July 2, 2012 City of Waterloo City Clerk's Office Attn Bid Proposal FY13 715 Mulberry Street Waterloo, Iowa 50703 Dickie Dark Navy Pants (#8038) - $21.00 each - Bill sent after 25 pairs ordered & received Dickie Dark Navy Shorts (#43-259) - $25 each If you have any questions please feel free to contact Brian @ 319-234-7011. Thank you for your time, consideration and look forward to working with you. Sincerely, C4-2 Brian Ritter Robin's Surplus BID PROPOSAL FY13 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: i`2o h n's Su v-o% c , or an individual doing business affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3`d Street, Waterloo, Iowa, until end of business, on the 9th day of July 2012. Any bids submitted after the specified time and date shall be rejected. Bids will be opened by the Chief on July 10th, 2012 at 1:00 PM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460. 1 Revised 04-2012 Sam Broome CIO Neckties or Equivalent • Polyester/wool blend C/O necktie with buttonholes • Sizes: 3" x 14.5" 3" x 18" 3" x 20" Or • Sizes: 3.5" x 14.5" 3.5" x 18" 3.5" x 20" 3.5" x 22" T-Shirt Specifications or Equivalent: Port & Company® Essential T Shirts tagless 6.1 (NAVY) o Cost of S-XL o Cost of XXL - 4XL o Cost of LT- 4XLT • Heavyweight 6.1 ounce, 100% cotton • Long sleeve and short sleeve • WFR logo on front left chest • Waterloo Fire Rescue on the back of the T-Shirt (note if minimum quantity if required for price) Uniform pants Specifications or Equivalent: • Dickies (DARK NAVY) • 8038 DN (Cell Pocket) work pants • '8 1/4 oz. Twill • 65 % polyester- 35% cotton • Flat front • Permanent crease • Distinctive tunnel belt loops ■ Non -roll waist band • Lock stitched hem ■ Scotch guard stain released. Shorts or Equivalent: • Dickies #43259 DN • Dark navy • 11 inch work short with cell pocket 4 Revised 04-2012 July 5, 2012 City of Waterloo Fire Department Atten: Mike Shipper 425 E. Third Street VVaterioo, IA 50703 Bid Proposal: Stormtech 3-N-1 Bomber Jacket, Navy/Navy — Includes Embroidery $89.50 each Small — X-Large $91.50 each 2XL $92.50 each 3XL Port & Company Heavyweight 6.1 oz Short Sleeve T-Shirts — Includes Screen Print $6.50 each Small — X-Large $7.75 each 2XL $8.00 each 3XL Port & Company $8.50 each Small $9.50 each 2XL $10.50 each 3XL Port & Company Page 1/2 Heavyweight 6.1 oz Shirt Sleeve T-Shirts — Tall Sizes — Includes Screen Print — X-Large $9.50 each Small $10.50 each 2XL $11.00 each 3XL Heavyweight 6.1 oz Long Sleeve T-Shirts — Includes Screen Print — X-Large 132 Fletcher Ave. • Waterloo • IA • 50701 PH: (319) 433-0667 - F: (319) 234-3398 Specializing in Promotional Products Page 2/2 Gildan 6.5 oz Poloshirts — Includes Embroidery $16.00 each Small — X-Large $18.00 each 2XL $19.00 each 3XL Port Authority 6.5 oz Long Sleeve Poloshirts — Includes Embroidery $19.00 each Small — X-Large $20.50 each 2XL $21.50 each 3XL If you have any questions or concerns please contact me right away. Thank you. Ken Lowell, Sales Cell: 319-504-6666 Store: 319-433-0667 BID PROPOSAL FY13 UNIFORMS AND ACCESSSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT Bid Delivered to Waterloo FD 07/02/12 From: Wertjes Uniforms 219E11`hSt. Cedar Falls, Iowa 50613 (319) 266-3392 deberq(acfu.net Option #1 Blouse Coat & Trouser 1. 55/45 Horace Small Poly/Wool Dress Coat — Dark Navy 2. Horace Small Poly /Wool Trouser —Dark Navy-HS2123 Option #2 Blouse Coat & Trouser 1. 38800 Fechheimer Blouse Coat -Dark Navy 2. 38200 Fechheimer Trousers — Dark Navy $120.00 $ 72.95 $138.95 $ 54.00 *** Blouse Coats purchased without trousers are matched up to the trousers they have with the best of the two options. The same is true if they are purchasing new trousers only, they will be matched up with the best of the two options. Any questions on that, please call. 3. Elbeco Duty Plus L/5 Shirt (now called Duty Max) Colors: Blue/White $49.99 4. Elbeco Duty Plus S/S Shirt (now called Duty Max) Colors: Blue/White $46.99 5. Midway Bell Crown Fireman Dress Cap Dk. Navy W/ Black Visor $43.95 6. Belts—JayPee/ArtCraft (all sizes and width) $21.00 7. Sam Broom Neckties (all sizes) $ 6.50 Numbers 8,9,10.11, &12 (N/A) 13. Elbeco TEK2 Duty Trouser (E814RN) $45.99 14. Elbeco Paragon Plus L/S Shirts (colors: Blue/White) Blue — Style #P878 White -Style #P877 15. Elbeco Paragon Plus S/S Shirt (colors: Blue/White) Blue — Style #P868 White — Style #P867 10 % Oversze: Shirts: Size 18 & up --- 2XL & up Pants: Size 44 & up Blouse Coats: Size 48 — 50 20% Blouse Coats only: Size 52 & up Sew on patches: $1.50 Each Alterations: outsource (whatever the Tailor shop charges) $35.00 $33.00 BID PROPOSAL FY13 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a part�yne�rship` ,consisting of the following partners: 7\. 6Qo� c� titgle*,Jes1�L'31c6r,MOranindividual doing business affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3`d Street, Waterloo, Iowa, until end of business, on the 9th day of July 2012. Any bids submitted after the specified time and date shall be rejected. Bids will be opened by the Chief on July 10th, 2012 at 1:00 PM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal havenot been fulfilled. If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460. 1 Revised 04-2012 ( i SPECIFICATIONS 55/45 Horace Small PolyJWool Dress Coat or Equivalent Dark Navy • 55% polyester/ 45% wool • 13-13.5 oz. Poly/ Wool serge O p-` oKi . ce-5 • Fully lined • 4 button front with notched lapels • Two box pleated breast pockets with scalloped flaps • Two lower simulated pockets with scalloped flaps • Two back side vents with snap closure • Shoulder pads with coat front tailoring to enhance the shape of coat • Inside breast pocket • Lined inside sweat shields • Badge tab • Cross-stitched shoulder straps. Horace Small Trouser or Equivalent Off --; o � I '1 a . 'I 5 Dark Navy • 55% polyester/ 45% wool (:)PT • 13-13.5 oz. per linear yard, serge weave • Home wash or dry clean • 2" wide Ban -Rol continuous closed, Flex-tex wickable waistband • 3/4" wide lined belt loops • Crush proof hook and eye closure • Solid brass ratcheting zipper • French fly tab on men's styles • Quarter -top front pockets • Double welt, topstitched hip pockets, button tab left hip pocket closure and triangle bar tacks • Bar tacks at all stress points • Crotch lining Revised 04-2012 r v� Elbeco Duty Plus L/S Shirts or Equivalent Blue/White • Tropical weave rayon blend provides better absorption and airflow for superior breathability and comfort • Top -fused banded dress collar, internal collar stays • Pleated pockets, scalloped flaps, hook and loop closures • Pen opening in left pocket and pocket flap • Badge eyelets with internal support strap • Cotton -blend collar band and inner yoke • Creaset Permanent military creases • Cross-stitched shoulder straps with functional button • Extra -long tail stay tucked in • 9.5-10 oz. 65% polyester/35% rayon single ply, tropical weave • Machine washable 5 ) Edo q? Elbeco Duty Plus S/S Shirts or Equivalent s813 Blue/White • Tropical weave rayon blend provides better absorption and airflow for superior breathability and comfort • Top -fused convertible collar with internal collar stays • Pleated pockets, scalloped flaps, hood and loop closures • Pen opening in left pocket and pocket flap • Badge eyelets with internal support strap • Cotton -blend collar band and inner yoke ▪ Cross-stitched shoulder straps with functional button • Extra -long tails stay tucked in • 9.5-10 oz. - 65% polyester/ 35% rayon single poly, tropical weave • Machine washable Bell Crown Fireman Dress Cap with black visor • One-piece construction with vinyl cap strap. • Choice of silver or gold vinyl cap strap. • Choice of silver or gold "FD" cap buttons. • Sizes 6'%to8. or Equivalent: Belts- Jay Pee Company (choice of) or Equivalent • 1" Black genuine leather dress belt with silver or brass buckle • 1 '/a" black genuine leather dress belt with silver or brass buckle • 1 '/2" Black genuine leather dress belt with silver or brass buckle iA 3 Revised 04-2012 (IS Sam Broome C/O Neckties or • Polyester/wool blend C/O necktie with buttonholes • Sizes: 3" x 14.5" 3"x18" 3" x 20" Or • Sizes: 3.5" x 14.5" 3.5" x 18" 3.5" x 20" 3.5" x 22" Equivalent T-Shirt Specifications or Equivalent: • Port & Company® Essential T Shirts tagless 6.1 (NAVY) o Cost of S-XL o Cost ofXXL-4XL � / J� o Cost of LT- 4XLT / Q4� • Heavyweight 6.1 ounce, 100% cotton ■ Long sleeve and short sleeve • WFR logo on front left chest • Waterloo Fire Rescue on the back of the T-Shirt (note if minimum quantity if required for price) Uniform pants Specifications or Equivalent: • Dickies (DARK NAVY) • 8038 DN (Cell Pocket) work pants • 8'/ oz. Twill • 65 % polyester- 35% cotton • Flat front • Permanent crease • Distinctive tunnel belt loops • Non -roll waist band • Lock stitched hem • Scotch guard stain released. Shorts or Equivalent: • Dickies #43259 DN • Dark navy • 11 inch work short with cell pocket /0 4 Revised 04-2012 l Polos or Equivalent: • Gildan "Ultra Cotton Heavyweight" • 100% spun, combed cotton \,1 /1 7S • Dark navy • 6.0 oz. To 7.2 oz. • WFR logo on front left chest (embroidered) • Rank on left sleeve (embroidered) (Captain, Lieutenant, Paramedic, etc.) for short sleeve • Rank on front right chest (embroidered) for long sleeve • Long sleeve and short sleeve o Cost of S-XL o Cost of XXL-4XL o Note if minimum quantity needed to receive price. Stormtech 3-in-1 Bomber Jacket or Equivalent: • #67848 Navy/Navy • Embroidered "Waterloo Fire Rescue" Left Chest of outer and inner Jackets. • Patch sewn on left shoulder (patch provided). • Cost S-4XL. Elbeco TEK2 Duty Trouser Style E814RN or Equivalent: `' • 65% polyester/35% combed cotton t 9 • Dark Navy • Made on an ActiveCut pattern, with a Covert waistband, plain front with quarter top front pockets, 7/8 " belt loops and two back pockets. • Duty fir waistband, which provides additional stretch to the wearer's exact size. • Front pocket will be a minimum 6'/2" and be 6" deep from the bottom of the opening. The back pockets will have a minimum opening of 51/2" and be 6" deep. Both back pockets shall have a tab and button. • The trousers shall be closed with a brass zipper and have a brass button stop at the base of the zipper chain. • There will be a minimum of 7 lined belt loops on waist sizes 49 and under, and a minimum of 9 lined loops on waist sizes 50 and over. Each loop is to be 1" wide of double thickness. 5 Revised 04-2012 0 • • The front and back crease in both trouser legs must be applied so as to give permanency to the creases for the life of the garment. Elbeco Paragon Plus w/Nano L/S duty shirts or Equivalent • 65% Dacron polyester/35% cotton OR 80% fiber stretch polyester/20% rayon tropical weave. • The collar points, medium spread, are to be approximately 3" in length. The back of the stand is to measure 1 1/2". • The cuffs are to be 2 5/8" to 2 7/8" in width and to fasten with two buttons. There should be a single stitch 7/16" from top of cuff. The sleeve opening shall measure 4 7/8" from top of cuff. The top facing for this opening is to be 1 '/" wide and the bottom facing to finish about %2" wide. Button is to be placed on sleeve opening with corresponding buttonhole. • The front shall have a center facing 1 1/2" wide extending from the collar stand to bottom of shirt. The left front shall contain six vertical buttonholes placed 3/" from edge and 3 1/2" apart. • They should have two scalloped flaps to finish 5 3/" in length, 2 3/4" in width at center, and 2 1/2" in width at sides. The left flap to have a pencil opening about 1 1/2" in width. • The side points of the flaps are to be secured to the pockets by means of Velcro fasteners sewn onto the flaps and pockets. • For a badge tab; a strip of material 1 1/2" wide stitched and folded so that no raw edges show. It should also have two small horizontal buttonholes, 1 1/4" apart with the bottom buttonhole 1 '/2" above top of left flap. • The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1 3/8". Straps to be set about'/2' from the collar. • Shirt to have permanent military creases. Creases to be stitched in shirt only, not through pockets and flaps. Elbeco Paragon Plus w/Nano S/S duty shirts or Equivalent • 65% Dacron polyester/35% cotton OR 80% fiber stretch polyester/20% rayon tropical weave. Convertible collar shall be one piece and to measure 3'/4" long at points and 1 5/8" wide at back. The collar stays shall be 2 %2" in length and 3/8" wide and be attached to the bottom collar. • Sleeves are to be straight and whole and have a 1" hem. 6 Revised 04-2012 • The left front shall contain seven vertical buttonholes placed 3/4" from edge and 3 1/2" apart. Buttons shall be securely attached to the button stand on the right front, and shall correspond to the buttonholes on the center facing. • Shirt should have two breast pockets with mitered corners to finish 5 5/8" wide and 6" long. The left breast pocket to have a pencil compartment about 1 1/4" wide. • They should have two scalloped flaps to finish 5 3/4" in length, 2 3/" in width at center, and 2 '/2" in width at sides. The left flap to have a pencil opening about 1 %2" in width. • The side points of the flaps are to be secured to the pockets by means of Velcro fasteners sewn onto the flaps and pockets. • For a badge tab, a strip of material 1 %2" wide stitched and folded so that no raw edges show. It should also have two small horizontal buttonholes, 1 1/4" apart with the bottom buttonhole 1 1/2" above top of left flap. • The shoulder straps shall be pointed at the end toward the neck of the shirt. The other end shall be sewn in sleeve head seam. The pointed ends shall be fastened with one matching button. The straps shall measure 2" at sleeve and taper to 1 3/8". Straps to be set about 1/2" from the collar. • Shirt to have permanent military creases. Creases to be stitched in shirt only, not through pockets and flaps. 7 Revised 04-2012 BID PROPOSAL FY13 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State Q of Iowa; a partner hip consisting of the following partners: business affecting the � �� e �t'T�� or an individual doing to the City cost of 'this commodity, hereby offers to furnish said commodity of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3`d Street, Waterloo, Iowa, until end of business, on the 9th day of July 2012. Any bids submitted after the specified Chief on July 1ime anandd2 date shall be rejected. Bids will be opened by the at 1:00 PM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had, knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understandsethe City he City of VVaterloo has knowledge that all Icond t olns this agreement, without notice, as stated in this bid proposal have not been fulfilled. If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460. 1 Revised 04-2012 IOWA SPORTS CENTER 1719 COMMERCIAL STREET WATERLOO, IOWA 50702 319-233-6803 FIRE DEPARTMENT BID PROPOSAL SHORT SLEEVE TEE SHIRTS (NAVY) 100% COTTON 6.1 OZ. SMALL TO X-LARGE 6.50 2X 7.50 3X 7.75 4X 8.50 SMALL TO X-LG TALL 10.00 2X 12.00 3X 13.25 4X 14.50 LONG SLEEVE TEE SHIRTS (NAVY) 100% COTTON 6.1 OZ. SMALL TO X-LARGE 10.00 2X 13.50, 3X 14.50 4X 16.00 NO MINIMUMS REQUIRED IOWA SPORTS CENTER PAGE 2 FIRE DEPARTMENT BID PROPOSAL POLOS (NAVY) 100% COTTON SHORT SLEEVE WITH EMBROIDERED LEFT CHEST LOGO AND RANK EMBROIDERED ON LEFT SLEEVE SMALL TO X-LARGE 16.00 2X 19.00 3X 20.00 POLOS (NAVY) 100% COTTON LONG SLEEVE WITH EMBROIDERED LEFT CHEST LOGO AND RANK EMBROIDERED ON RIGHT CHEST SMALL TO X-LARGE 20.00 2X 22.00 3X 23.00 4X 25.00 NO MINIMUMS REQUIRED IOWA SPORTS CENTER PAGE 3 FIRE DEPARTMENT B 1 I) PROPOSAL STORMTECH 3 -in - 1 BOMBER JACKET #67848 NAVY/ NAVY WATERLOO FIRE RESCUE EMBROIDERED ON LEFT CHEST OF INNER AND OUTER JACKETS SMALL TO X-LARGE 105.00 2X 110.00 3X 120.00 NO MINIMUMS REQUIRED City Clerk Use Only Finance Committee Approval Date ui(26t9- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $2,000 plus est. shipping costs of $ to pay for or purchase Replacement paver tiles for the Riverloop Upper Plaza. This purchase or expenditure is being made because: An inventory of matching tiles will be needed to repair damaged or broken tiles. Vendor selected for this purchase: Service Roofing Company n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Service Roofing was the initial installer of the paver system and they have leftover inventory from the original construction. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federallother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 10,000.00 / and the current available balance is $ Respectfully submitted, \-' �� J , ? ��_ i1/z 12 / -).,.�lLLt&- L {A,S: t� g l si/ � (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 06/01/2012 07:16 3192914297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee Approval Date U (X n/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,500 plus est. shipping costs of $ 270.00 to pay for or purchase Seventy-six (76) swing hangers for GameTime swings. This purchase or expenditure is being made because: repair parts for GameTime swingsets to be used in various parks. Vendor selected fbr this purchase: Cunningham Recreation ri Bids or written quotes were taken on this purchase, as follows: Cunningham Recreation, Charlotte NC $3,000 plus shipping They are the GameTime representative for this area. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: IXI General Fund Bonds Road Use Tax Federal/other grants Sewer I I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, -(Signatur l ead or Designee) Date (Project Code) $ ;000.00 $ G/,000.00 (Signature Finance Dept. Review) Date K.shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) i8/01/2012 07:16 3192914297 WATERLOO LEISURE SER PAGE 03/03 City Clerk Use Only Finance Committee � �rr,, � Approval Date D1l a (�"f 19 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 6,000 plus est. shipping costs of $ to pay for or purchase design and oversight of reconstruction of pump house at Riverfront Sports Park. This purchase or expenditure is being made because: pump house will be used for irrigation controls and well storage tank. Vendor selected for this purchase: AHTS Architects. n Bids or written quotes were taken on this purchase, as follows: AHTS is under contract for the irrigation project at Riverfront Sports Park. The pump house is in addition to the irrigation contract. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EIGeneral Fund nBonds El Road Use Tax J Sewer n Federal/other grants 0 Other (specify) Sanitation BH Gaming Grant This expenditure is to be coded to the following budget line -item: 426-37-4202-21781 37SPT-CRYS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resse , 1 submitte $ $ �r 3u,.5L�5 ature Dep He or Designee) Date (Signature Finance Dept, Review) Date K:\shared goodies\forrn endit re,Pre-Authorization,xis (Mar 2010) City Clerk Use Only Finance Committee l t Approval Date XU City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following _ Department to expend purchase or expenditure submitted by the Mayor to pay fort purchase $ 5,000.00 plus est. shipping costs of $ Cit of Waterloo Ima•e Cam a' n This purchase or expenditure is being made because: to •a for the conce•t develo•ment, strate• , desi•n, •ro'ect coordination, •roofin• and client meetin s. Vendor selected for this purchase: Hellman & Associates Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Li General Fund Road Use Tax Sewer Sanitation Federal/other grants [1 Other (specify) 010-01-8203-1319 Bonds -rLc i' ,zc ;: (Jo This expenditure is to be coded to the following budget line-item: o1MYR IMAGE1 010-01-8203-1319 (Project Code) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, / /`(. / i, r,f t/t :,2, ?�-,/ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:'shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Po'.: }r. cor„ F:E.: bra: -Ids Waterloo, City of Attention: Buck Clark 715 Mulberry St. Waterloo, IA 50703 PO#: N V 0 0 E Invoice : 8697-0 Date : 7/18/2012 Page : 1 Job Number: 008022 City of Waterloo Image Campaign Component: 000002 Theme and Logo Development Agency and Creative Services: Costs include: concept development, strategy, design, project coordination, proofing and client meetings. Sales Tax: $5,000.00 $0.00 Invoice Total: $5,000.00 I Thank you for your business. TERMS: Net 30 days. a27 v,i,.toav iC::"' G�'7ni ncnv .. .., ,., ., ., 23. 2030 u C City of Waterloo Form Expenditure Pre -Authorization Request The Finan ce Committee of the City Council is hereby requested to aMayor u Dpane entthe fole w ngd purchase or expenditure submitted by the to pay for or purchase $ 2,500.00 plus est. shipping costs of $ CedarValle Coalition Fiscal 2013 Dues This purchase or expenditure is being made because: annual dues for Cedar Valle Coalition Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: CRoad Use Tax I I Sewer Sanitation General Fund Bonds C Federal/other grants [I Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8203-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 9,400.00 $ 9,400.00 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) P CEDAR VALLEY COALITION Waterloo/Cedar Foils Metro v1(oathea0 gowas 9ateway INVOICE City of Waterloo Michelle Weidner 715 Mulberry St. Waterloo, IA 50703 07/01/12 Fiscal Year 2013 Dues $2,500.00 Please make check payable to: INRCOG/Cedar Valley Coalition 229 E. Park Ave. Waterloo, IA 50703 City Clerk Use Only Finance Committej Approval Date $1t-0(200— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 314.55 plus est. shipping costs of $ 0.00 to pay for or purchase box lunches for participants of the Police and Fire Safety Services Career Camp. This purchase or expenditure is being made because: As part of the career camp lunches were provided for the students that participated. Donations were received to pay for expenses related to this event. Vendor selected for this purchase: HyVee Store n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: HyVee Store was selected to provide the meals as they were capable of making the sack lunches needed for the participants. Bids were not needed for this amount of purchase. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1524 11PRO SSCC (Fund - Department - Activity - Account Number) (Project Code) 7 in which the budgeted amount is $ "-7L: and the current available balance is $ Respectfully submitted, ! �--- i kt'� _ OZ Z^7t 2�''''.ir/ ; ('(', /riL+.L'' (Signatlhre Dept. Head or Designee) Date '(Signature Finance Dept. Review) 5 i i2c/ )- Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) 0 City Clerk Use Only Finance Committee Approval Date o 1t ( ( 2- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,930.00 plus est. shipping costs of $ 0.00 to pay for or purchase Hardware warranty and software maintenance renewal. This purchase or expenditure is being made because: the hardware and software makes it possible for the patrol vehicle computers to communicate with the police department servers. Vendor selected for this purchase: Bids or written quotes were taken Citrix Systems Inc. on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This equipment is vendor specific to Citrix Systems Inc. that the department uses for our communication link to the remote computers in the patrol vehicles. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer Sanitation Bonds I I Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 PCS Computer Software (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is e§pectfully submi te, (Sig c-7 Z ? — ure ept. Head or Designee) Date (Project Code) $ i/.. 1cC: $ zlff I(n u., , l ":)ci (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date ( v L (�y✓V (9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 23,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase renew master agreement and service schedule for support and montoring of all police and computer services for FY2013 This purchase or expenditure is being made because: Critical computer support of the police department computer network. Provides 24 hour support, maintenance and repair of the network and computer systems. Vendor selected for this purchase: Computer Pros, Inc, dba ACES ❑ Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: This system and the software that is built into our network is proprietary to ACES, our network vendor. They are the only vendor that can provide this level of network security, support and monitoring of public safety operations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x ❑ General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants j Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1321 Police Comp Services/Data Proc (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ hC.3502 61?.27/2 % IT /u,(&) // J / (S�gna tire Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date Q,i2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,746.39 plus est. shipping costs of $ 29.86 to pay for or purchase an HP 48G ethernet switch for the police department computer network This purchase or expenditure is being made because: the current ethernet switch failed and a new switch was needed to replace it. Vendor selected for this purchase: CDW-G x Bids or written quotes were taken on this purchase, as follows: CDW-G $2746.39 Ergis Tech $2849.00 Tiger Direct $3405.99 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-11-1100-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resctfully submi (Project Code) r $ /0C;co (Signat ite Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\fortis\Expenditure Pre -Authorization (Mar 2010) zation Request Form Expenditure Pre -Ruth The Finance Committee expenditure submitted by the ll I purchase or expin costs of $ 5,000.00 plus est. shipping two Titan assault tactical vests with level III Pre -Authorization I I General Fund Bonds II City of Waterloo s hereby requested to authorize Department toexpend Polio to pay for or purchase ceramic •fates. $ 24.00 This purchase or expen These two vests are bein dered t outfit two new members oft e ed from the Pricin• chap diture is being made because: or revious order Vendor selected for this purchase: Streichers n Bids or written quotes were taken on this purchase, as follows: olice tactical Bids or quotes were not taken on this purchase because: These vests are made to certain s ecificatiovests This is the onlctdistributor inical unit. e vest desi•n is com•atiable with our current our area that meets ours ecifications. Prior Committee Actions (Dates): Passed Council on 3/6/12 Please check the following box(es) as appropriate to describe the funding for this expense: Road Use Tax ❑ Sewer C FederaUother grants Other (specify) Sanitation This expenditure is to be coded to the following budget line-item: 11Tri WPDF 010 11 1150 1512 (Project Code) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res-; tfully submitted, 4Sicfn! re •ept. Head or Designee) $ 0 r>0 0 - $ 5( g66- - �i l01 -77" , < LLB /()L'.1U,2 Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre -Authorization (Mar 2010) ti City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,550.00 plus est. shipping costs of $ 24.00 to pay for or purchase two Titan assault tactical vests, with level III ceramic ballistic plate. City Clerk Use Only Finance Committee,, e/ Approval Date ✓�V11I2- This purchase or expenditure is being made because: These two vests are being ordered to outfit two new members of the police tactical team. Vendor selected for this purchase: Streichers Bids or written quotes were taken on this purchase, as follows: I -I Bids or quotes were not taken on this purchase because: These vests are made to certain specifications that are set by the tactical team members. This vest design is what the other unit members are issued, and this company was the only distributor that met the specifications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund I I Road Use Tax n Sewer I I Sanitation piBonds I I Federal/other grants �xI Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is spectfully submitted, OZ Z7) (Signatu a Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ i'iavv— $?vef5 ti City Clerk Use Only Finance Committee �L Approval Date 51 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,640.00 plus est. shipping costs of $ to pay for or purchase 4,000 ft. of 12 pair - 19 gauge interconnect cable This purchase or expenditure is being made because: University Ave. interconnect - damaged and reimbursed by MidAmerican Energy Vendor selected for this purchase: Farnsworth Electronics, Inc. n Bids or written quotes were taken on this purchase, as follows: Farnsworth Electronics, Inc. Waterloo, IA $7,640.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund l ^ l Bonds n Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 45,000.00 $ 45, 000.00" I/�/ /A . -/' l i-c /, . ((Signature Dept. F aE or Designee) / mate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-July-Expenditure Pre -Authorization -interconnect cable -University Ave. repair-Farnsworth.xls (Mar 2010) City Clerk Use Only Finance Committe � Approval Date t1� ( / 42'0( ✓ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4.550.00 plus ext. shipping cost of $ 100.00 to pay for or purchase sump pumps This purchase or expenditure is being made because: Replace two pumps that quit working X Bids or written quotes were taken on this purchase, as follows Two companies that have these pumps; Ferguson Enterprises $4550.00, Hutcheson Engineering $5390.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: nSanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Resp��e��c''tf��ullly/� submitted, J (Project Code) $ 200,000.00 / $ 193,620.52 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date _: dghtfax 7/18/2012 1:21:35 PM PAGE. 1/001 Fax Server FERGUSON ENTERPRISES, INC: FERGUSON #'699 920 S HACK ET RD WATERLOO, 'A 50701-3556 Deliver To: RICK From: Nick Henkes Comments: 13:20:32JUL 182012 1-ERGUSON ENTERPRISES. INC. I ISR(:.IISON ENTERPRISES INC #520 Price Quotation Phone : 319-235-0222 Fax :319-235-0444 Page # I Bid No B207008 Bid Date • 07/ 18/ 12 Cuss Phone: 319-291-4323 Quoted By.: NRH Terms • NET 10TH PROX Customer: CITY OF WATERLOO 715 MULBERRY ST WATERLOO. IA 50703 Ship To: CITY OF WATERLOO 715 MULBERRY ST WATERLOO. IA 50703 Cust PC).t : HYDROMATIC PUMPS Job Name: Item Description Quantity Net Price UM Total HYDROMATIC HPGX200JD 2275.11 enz-:. 3-4 WEEK LEAD TIME Net Total: $2275.1 1 Tax: $0.00 Freight: 10 Z3.00 Total:: $2275.1 1 X - �1(4556•0 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays. lack of product or increase of pricing due to causes beyond our control, and/or based upon Local. Stale and Federal laws governing type of products that can be sold or put into commerce. This quote is offered contin9ent upon the buyer's acceptance of Seller's terms and conditions. which are incorporated by reference and found either following this document, or on the web at http://wolseleyna.com/terms_gndillonsSale.html. Govi Buyers: All items are open market unless noted otherwise. 44SC,CO ic.irtL 7)(r- gi'i�2 From:Hutcheson Engineering 402 455 1848 07/11/2012 07:02 #428 P.001/001 QUOTATION 5M0711-0755 Company Name City of Waterloo Phone 319-291-4553 ( Fax-291-4523 ) Fax DESCRIPTION Richard Hydromatic submersible grinder pump model #HPGX200JD with a 2-hp 3/60/460-volt motor with a 35' power cord. ***** Replaces obsolete model # G1 LX200JD. Delivery = approx. 5-6 weeks Thank You, Steve Mescher DATE: TOTAL Please contact us if you have any questions. www.hutchesonengneering.com steve@hutchesonengineering.com 6405 Pershing Drive Omaha, NE 68112 Phone (402) 455-2000 Fax (402) 455-1848 NET TOTAL $2,595.00 $I Qc. Ac I City Clerk Use Only Finance Cr �t {{ ty proval Date Committe t s (i t 0 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VVIvIS Departmant to expend $ 2.902.20 plus ext. shipping cost of $ 35.00 to pay for or purchase Alarm monitoring system —Qv R'.'€r RI Stork,- Sf ek-kco This purchase or expenditure is being made because: The Omnisite alarm system contract is over X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Radio Communications Co. is the company that put in all the other storm liftstations alarms this one is for the River Rd. storm station Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: X Sewer: Sanitation: C Bonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is $ 19S 29.52 /,`/U Respectfully submit ed, ! %!%L (Si nature Dep Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 200, 000.00 v7 RCS YS TEMS Radio Communications sun lam. Go mprny Name Waterloo Waste Management Attn: Kent Quint Address: 3505 Easton Ave. County 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 PROPOSAL Lift Station Alarm Monitoring System Addition for River Road Aoaress:z --,„ ^' City Waterloo Sr: Iowa DP: 50702 Phone: 319-291-4553 Fax: 319-291-4523 Tracking # 120731-11 Tracking Date: 7/31/2012 Sales Order: S.O. Date: Rev: none Invoice # Invoice Date: L# QTY MODEL DESCRIPTION UNIT PRICE TOTAL PRICE 1 2 1 901-9287 Zetron Model 18+ 1,395.00 1,395.00 3 1 TK980K Kenwood Radio 385.70 385.70 4 1 BaseKen5 Kenwood Cabinet 35.00 35.00 5 1 ICT12012-12AX Power Supply 185.00 185.00 6 7 1 NPN 800MHZAntenna 75.00 75.00 6 1 KCT-19 Accessary cable 16.50 16.50 9 1 Al Program, setup, and test 75.00 75.00 10 8 A2 Install and test 75.00 600.00 11 1 NPN Remainder of 2012 and 2013 Network Billing (2013 Only) 60.00 60.00 12 1 NPN Service Fee until January 2014 (Included) 13 14 15 16 17 1 Misc shop supplies 75.00 75.00 Li Notes or Special Instructions: Page Total $2,902.20 L2 L3 City to supply a 700 UPS and we will install at not charge. Page Total $2,902.20 L4 INSTALLATION L5 SUB TOTAL $2,902.20 L6 SALES TAX EXEMPT L7 SHIPPING 35.00 L8 TOTAL $2,937.20 Delivery: 2-3 Week(s), ARO. Terms: Net-30 P.0 Number: Down Paymt P.O. Delivery is based on manufacturers estimates and is subject to change. Project: Security -CCTV Disclaimer: RCSystems - Radio Communications Co. Inc. & MWSN, will assume NO Liability as a result of Equipment failure and/or loss of services. BY: Dave Burger Email: Accepted by: Name Date E-Mail: Dave @rcsystems.com Visit our website:www.resystems.com rnvrv-" - ••w •�• The FUTURE is with RCSystems - Serving Iowa for over 40 years - Engineering, Sales, Service & Consulting Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Fina e C mittee approval required? YES NO If so, date approved: 4 LC (�� City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 13 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount nd Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3000 WPDF c/o Cash 11TRI WPDF 15,000.0Y 010 11 1150 1512 WPD Forf. 11TRI WPDF 15,000.00 TOTAL This amendment is being requested because: $15,000.00 TOTAL $15,000.00 Irorf yore (e re-nue (a-viy ow) This is to conform with the City's budget line item control policy using F" e e - e Pik. ez. Prior Committee Actions (Dates): nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodies\ forms \csbudgetamendregform (Apr 2003) Con.pleted forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES NO If so, date approved: ILO t2 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 Restricted Donations37GFT-PARK 1,500.00 010 37 4105 1573 Safety Equip 37GFT-PARK 1,500.00 TOTAL This amendment is being requested because: $1,500.00 TOTAL $1,500.00 to budget for a donation to be received from the Cedar Valley Sports Commission to purchase safety netting at the Hoing-Rice Complex. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) VI $ylz y. n;i:. ("/a. Date ( (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) vl r l\tii CEDAR VALLEY C O M M I S S I O N S P O R T S June 15, 2012 Mark Gallagher Waterloo Leisure Services 1101 Campbell Avenue Waterloo, Iowa 50701 Dear Mark, The Cedar Valley Sports Commission has received and reviewed a grant application from the Waterloo Softball Association, and awarded a grant to the organization in the amount of $1500. The purpose of the grant award is to complete the safety netting project at the Hoing-Rice Complex in Waterloo. This grant payment will be made directly to Waterloo Leisure Services in order for your staff to order the appropriate netting and complete the installation. A grant contract has been sent to the Waterloo Softball Association. I will process the grant payment as soon as they return a signed contract. Thank you for your assistance with this project and continued support of our mission. Sincerely, Jim Marlin Executive Director Cedar Valley Sports Commission (319) 493-5371 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE n� 61RgM Project Name HOTEL MOTEL- �� ) City Contract No. Project Manager Project Budget Total ElIcIANIIKNIVFICAMMIE S. $ 37,323.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes LJ No Grant Name C. City Match Source of Funding D. Other Entities Yes I X No Name x Hotel Motel-Funds-CVB % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 76ti S' ' ' 6. ppf) v ed b f (01, 41C; 1-9-/ 2.- 3 . Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list advertising 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None Q ❑ Yes No /Gb 7o See attached Hotel Motel grant application: advertising and marketing expense for the new Amitheatre and current building events support for the entertainment costs for the grand opening of the Amitheatre Page 2 must be attached and signed. K:\shared goodies\forms\Proj-Budget-HM-2012-CVB-award\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Z 0.A ' r ( i'tn- (il ois Project Name (from page one) HOTEL MOTEL ` - 2012 -- Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel funds EXPENDITURES: (Each column should only include amounts by fund) Fund: I) / 0 Fund: Fund: Fund: Total 37,323.00 37,323.00 TOTALS $ 37,323.00 $ - $ $ - $ 37,323.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 Advertising Exps. 3,000.00 3,000.00 34,323.00 34,323.00 TOTALS $ 37,323.00 $ $ - $ $ 37,323.00 /014 (Signature D Head) b- N- c� y11,, i « ".1..t. /(., 723 ,:Zei2 Date (Signature Finance Dept. Review) Date Advertising exps for New Amitheater & reg bldg adv $34,000. plus $3000 for opening of Amitheater event exps (bands,fd, etc) K:\shared goodies\forms\Proj-Budget-HM-2012-CVB-award\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name BCRLF Program - 1823 Black Hawk Street City Contract No. Project Manager Project Budget Total Noel Anderson $ 280,000.00 1. How will this project be funded? A. Federal Grant Yes Q No Grant Name CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes 1 1 No Name BCRLF Closeout Assistance BL98708301-02 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Created by the repayment of the BCRLF loan which can be used for eligible BF projects within the Ctiy of Waterloo according to the closeout agreement. Done None Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies \forms\1823 Black Hawk.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) BCRLF Program - 1823 Black Hawik Street Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6501 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committeec�( / Approval Date vl C-C.I 12- (Each column should only include amounts by fund) Fund:426 Fund: Fund: Fund: $ 2,650.00 Total $ 2,650.00 TOTALS $ 2,650.00 $ $ $ $ 2,650.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services (Signature D pt. Head) 2,650.00 2,650.00 $ - $ $ - $ 2,650.00 i,t,' cG%/%7A 1 (Signature Finance Dept. Review) Date K:\shared goodies\forms\1823 Black Hawk.xls\Page 2 (Donat or NON-constr) (Mar 2010)