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HomeMy WebLinkAbout11/04/20131. 2. 3. 4. FINANCE COMMITTEE November 4, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 28, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Matt Chesmore, Rehab and 16-Hour Des Moines, 12/1/2013- $885.00 Relocation Specialist Inspector/Risk IA 12/3/2013 Assessor Refresher Course Safety Services Director Protection Order New Orleans, 12/10/2013- $2,666.00 Trelka & Investigator Stacy Practice for Louisiana 12/13/2013 Hesse Prosecutors and Law Enforcement Training Brian Baker, Chief HVAC Inspector and Bob Osgood, Chief Plumbing Inspector State of Iowa Plumbing Code, Industry and Safety Cedar Falls, IA 11/9/2013 $240.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Community Development $3,500.00 Re -certify 24 hour workers and 40 hour contractors - 8-hour Lead Refresher Training. Fire Rescue $1,500.00 + $300.00 shipping Repair piston intake valve and replace inventory. Housing $2,136.29 Accident repair-301231-Left front damage. Leisure Services $2,309.71 3 UPS units and a management card needed for computers to operate at the Cedar Valley SportsPlex. Leisure Services $1,125.00 + $235.00 shipping Retractable belt barriers and sign frames to assist in directing visitors at the Cedar Valley SportsPlex. Leisure Services $1,620.00 Automated time clock necessary for payroll processing for the Cedar Valley SportsPlex. Police $1,174.00 Two X26 Tasers with DPM battery pack to replace two aging and non-functional Taser units. Police $3,732.56 Fortigate firewall hardware and service bundle to replace aging department computer systems hardware. Sewer $6,000.00 NTE Replacement tires for Wheel Loader which is unserviceable and restricted from street use. Traffic $1,429.00 50 — 2 IN X 12' galvanized sign tubing to replace broken 4X4 posts. Waste Management Services $1,008.00 + $200.00 shipping Two each, 3 yard rear load containers for waste at the Cedar Valley SportsPlex. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY %vt `i BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 2 q3L 5s�,7 /3r(J Cow-De••rtment NAME(S) AND POSITION(S) Matt Chesmore, Rehab and Relocation Specialist DATE: 10-23-2013 NAME OF CLASS/ MEETING: 16- Hour Inspector/Risk Assessor Refresher Course DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 1, 2013 RETURN DATE: December 3, 2013 DATE(S) OF MEETING: December 2-3, 2013 PURPOSE OF TRAVELITRAINING: Required refresher course to maintain certification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $200 LODGING 0 $135 MEALS $50 $450 REGISTRATION 0 $50 MILEAGEIFUEL 0 TOTAL FOR ALL: $ 885 TAXI PARKING AIRFARE MISC!TOLLS 224-32-5853-1346 BUDGET LINE ITEM: BGLED TRVL X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 885 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVE PUBLIC PURPOSE AND IS NECESSARY AND BENEFICI THE CITY OF WATERLQOE / DEPARTMENT HEAD 10/23/2013 I APPROVE THIS TRAVEL REQUEST MAYOR 3 DATE J:WANCY-G\traveI\MattLead DM 10-23-2013.docx DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Director Dan Trelka & Inv. Stacy Hesse DATE: FINANCE DEPT. LINE ITEM USED FY _201Pt BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY 010-11-1150-1346 116RT TRN6 426th . 6b . 61) Q C October 30,2013 NAME OF CLASS / MEETING: Protection Order Practice for Prosecutors and Law Enforcement Training DESTINATION: New Orleans, Louisiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 10,2013 Return Date: December 13,2013 DATE(S) OF MEETING: December 11-12,2013 PURPOSE OF TRAVEL: Director Trelka is requesting authorization for Inv. Stacy Hesse and himself to attend the Protection Order Practice for Prosecutors and Law Enforcement Training December 11-12,2013, in New Orleans, Louisiana. This 2-day seminar presents Officers with valuable information necessary to prosecute Offenders in violations of protection orders and stalking charges. The cost's associated with this training will be reimbursed out of a grant by the Iowa Accountability Program through the State Courts Administrator's Office. The only cost to the city will be the difference in meals per diem allowed by the grant and our travel policy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $900.00 LODGING $100.00 $466.00 MEALS $0.00 REGISTRATION $1200.00 $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2666.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: XX GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1333.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD l b . 3-0 — ZA> t 3 DATE DATE I APPROVE THIS TRAVEL REQUEST I al MAYOR r,�e/3 FINANCE DEPT. STAFF ONLY yi LIN ITEM USED UIO 2Z � the 1 TRAVEL REQUEST FY 1Lt BUDGETED / ri t). (JD CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector Bob Osgood, Chief Plumbing Inspector DATE: 10/29/13 NAME OF CLASS / MEETING: State of Iowa Plumbing Code, Industry and Safety DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 11/9/13 RETURN DATE: 11/9/13 DATE(S) OF MEETING: 11/9/13 PURPOSE OF TRAVELRRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 240.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY�OF WATERLOO TMENfEAD l0- I APPROVE THIS TRAVEL REQUEST idtji MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,1 'f 3„L I. q FY hid BUDGETED �iC? 6)6'6' EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /); DATE 7/?4.-- /C Z ; 'i 3 Or' • inol - Clerk/Finance Co ' - De rtment NAME(S) AND POSITION(S) Matt Chesmore, Rehab and Relocation Specialist DATE: 10-23-2013 NAME OF CLASS 1 MEETING: 16- Hour Inspector/Risk Assessor Refresher Course DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 1, 2013 RETURN DATE: December 3, 2013 DATE(S) OF MEETING: December 2-3, 2013 PURPOSE OF TRAVELITRAINING: Required refresher course to maintain certification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $200 LODGING 0 TAXI $135 MEALS $50 PARKING $450 REGISTRATION 0 AIRFARE $50 MILEAGE/FUEL 0 MISC/TOLLS TOTAL FOR ALL: $ 885 224-32-5853-1346 BUDGET LINE ITEM: BGLED TRVL X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 885 PER PERSON I BELIEVE THIS TRIP SERVE PUBLIC PURPOSE AND IS NECESSARY AND HE CITY OF WATERLQ I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 10/23/2013 DATE J:\NANCY-G\travellMattLead DM 10-23-2013.docx DATE -Event Registration I Iowa Lead Safety Page 1 of 2 IowaLeadSafety • HOMEOWNER RESOURCES • CONTRACTOR RESOURCES • CONTACT US • TRAINING • LEAD SAFETY • LEAD INSPECTION • ABOUT US —Re_iir-e G Event Registration • Additional Training Resources • Course Descriptions • Sign Up For Training 16 Hour Inspector / Risk Assessor Refresher Start Date: December 2, 2013 End Date: December 3, 2013 16 Hour Inspector / Risk Assessor Refresher This two-day course is for individuals that have already been certified as a lead inspector/risk assessor and need to renew their certification. 10/23/2013 Event Registration Iowa Lead Safety Page 2 of 2 Price: $450 Address: 4725 Merle Hay Rd Des Moines, IA 50322 Start Time: 8:OOam End Time: 4:30pm Registrant Information First Name * Last Name * Home Address* City State* Zip * Daytime Phone * Send Confirmation Email To Company Name Submit Copyright © 2011 IOWA LEAD SAFETY • PO Box 245, 4725 Merle Hay Rd 212 Des Moines, IA 50322 • 888-710-1315 or 515-331-1690 • customercare@iowaleadsafety.com • Privacy Policy Back to top 10/23/2013 Priving.Directions from 620 Mulberry St, Waterloo, Iowa 50703 to 4725 Merle Hay Rd, Des Moines, Iowa ... Page 1 of 2 Notes mapquest Trip to: 4725 Merle Hay Rd Des Moines, IA 50322-1983 129.18 miles / 2 hours 7 minutes 4 620 Mulberry St, Waterloo, IA 50703-5700 • 1. Start out going northwest on Mulberry St toward E 4th St. Map 2. Take the 1st left onto E 4th St. Map CU Restaurant is on the left If you reach E Park Ave you've gone a little too far 3. Take the 1st right onto Lafayette St. Map Screaming Eagle American Bar & Grill is on the corner If you reach Sycamore St you've gone a little too far 4. Turn left onto US-63 S 1 E Mullan Ave. Continue to follow US-63 S. Map � US-63 S is just past US-63 N - If you reach Thompson Ave you've gone a little too far 1 5. Turn left onto US-63 S / Sergeant Rd. Map 6'3If you reach US-218 N you've gone about 0.2 miles too far t „ , 6. Merge onto US-20 W via the ramp on the left toward Fort Dodge. Map f n If you reach Ranchero Rd you've gone about 0.4 miles too far 7. Merge onto 1-35 S via EXIT 153A toward Des Moines. Map (Enr 8. Keep right to take 1-35 S toward 1-80 E / Davenport / 1-80 W / Kansas City / s� Council Bluffs. Map 151 10. Turn left onto IA-28 S / Merle Hay Rd / NW 58th St. Map ze' 41 • 9 9. Take the IA-28 S / Merle Hay Rd exit, EXIT 131, toward Saylorville Lake. Map 11. Turn left onto Merle Hay Rd. Map Holiday Inn Hotel & Suites DES MOINES-NORTHWEST is on the corner If you are on IA-28 S and reach IA-28 N you've gone about 0.3 miles too far 12. Turn right to stay on Merle Hay Rd. Map Ultimate Enterprises is on the corner 13. 4725 MERLE HAY RD is on the left. Map If you reach Meredith Dr you've gone about 0.1 miles too far 4725 Merle Hay Rd, Des Moines, IA 50322-1983 Total Travel Estimate: 129.18 miles - about 2 hours 7 minutes 0.02 Mi 0.02 Mi Total 0.07 Mi 0.09 Mi Total 0.4 Mi 0.4 Mi Total 0.9 Mi 1.3 Mi Total 3.7 Mi 5.0 Mi Total 61.6 Mi 66.6 Mi Total 55.4 Mi 122.1 Mi Total 6.3 Mi 128.3 Mi Total 0.3 Mi 128.7 Mi Total 0.2 Mi 128.9 Mi Total 0.02 Mi 128.9 Mi Total 0.2 Mi 129.2 Mi Total http://www.mapquest.com/print?a=app.core.cf64edd80c2a443d7dc4a16b 10/23/2013 Travel and Meeting Guidelines achieve the City's travel goals by staying at the closer location. In general, you should stay at the most reasonably priced accommodations available consistent with the purpose and goals of your travel. If you have a question about using a particular hotel, obtain concurrence or direction from your department head before making a reservation. When making arrangements for travel, you should always request a government rate. The City will not reimburse employees for lodging expenses incurred for additional guests in the same room. Pre -conference lodging will be allowed for travel outside a 125-mile radius of Waterloo and must be identified in the travel request. Starting time is for the actual conference, not registration or optional tours or conference sponsored events. If travel within the 125-mile radius of Waterloo requires early morning and evening attendance on consecutive days (for example, if meetings run until 10 pm and start again at 7 am), individuals can request consideration for lodging (instead of traveling back to Waterloo daily) through their department head. Should you make reservations? Whenever possible, you should make reservations. They are often required for large conferences. Upon obtaining the necessary approvals, you can use a City credit card number to confirm reservations. Be sure to cancel any reservations you will not use. If the City is charged for an unused reservation, you will pay that charge unless circumstances requiring cancellation were reasonably beyond your control. When making lodging reservations, be sure to ask about exemptions from the local transient occupancy tax (TOT or hotel/motel tax): some cities exempt travelers on City business, others don't. You may be able to save up to 14% on lodging costs depending on the local TOT rate. Almost all lodging operators will require an official, written claim for exemption. A sample for this purpose is provided in Exhibit A. Will the City pay for all expenses incurred while traveling? Miscellaneous expenses. No. Items of a personal nature are not reimbursable including items such as movies, entertainment, premium television services, alcoholic beverages, dry-cleaning, spas, gyms, barber, magazines, shoe shines, travel insurance, purchase of clothing or toiletries, fines or traffic violations, excess baggage costs, spouse and/or guest accommodations, repairs to personal vehicles, office equipment and other items of a personal nature. Optional tours, banquets or other activities not related to professional advancement offered through a conference as an additional registration cost are solely at the discretion of the employee and will be considered personal expenses. Family members or guests. Travel arrangements and payment of costs for family members or guests are not eligible for payment by the City. Travel arrangements and payment of costs for family members or guests should be handled directly by the employee unless incidental to the employee's travel. For example, the additional charge for a double room versus a single room may be charged to the City and reimbursed by the employee within 30 days after the travel. 4 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Director Dan Trelka & Inv. Stacy Hesse DATE: FINANCE DEPT. STAFF ONLY 010-11-1150-1346 LINE ITEM USED 116RT TRN6 FY _201/4 BUDGETED O • (fib EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE a. cso (.00 o0 October 30,2013 NAME OF CLASS / MEETING: Protection Order Practice for Prosecutors and Law Enforcement Training DESTINATION: New Orleans, Louisiana DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: December 10,2013 Return Date: December 13,2013 DATE(S) OF MEETING: December 11-12,2013 PURPOSE OF TRAVEL: Director Trelka is requesting authorization for Inv. Stacy Hesse and himself to attend the Protection Order Practice for Prosecutors and Law Enforcement Training December 11-12,2013, in New Orleans, Louisiana. This 2-day seminar presents Officers with valuable information necessary to prosecute Offenders in violations of protection orders and stalking charges. The cost's associated with this training will be reimbursed out of a grant by the Iowa Accountability Program through the State Courts Administrator's Office. The only cost to the city will be the difference in meals per diem allowed by the grant and our travel policy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $900.00 LODGING $/00.00 TAXI $466.00 MEALS PARKING $0.00 REGISTRATION $1200.00 AIRFARE $0.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 2666.00 BUDGET LINE ITEM: XX GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1333.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR t- 3 DATE DATE SHELLIE CRISMAN From: CYNTHIA SHEPARD Sent: Friday, November 08, 2013 10:02 AM To: SHELLIE CRISMAN Subject: FW: Amended Travel Request Attachments: 20131108094204703. pdf Hi Shellie, attached is the amended travel request for Brian Baker and Bob Osgood. This travel request is on the agenda for Nov. 12th. This class was rescheduled from u/9/13 to 2/8/14. Thanks Cindie i TRAVEL REQUEST CITY OF WATERLOO— FINANCE DEPT. STAFF ONLY LINE ITEM USED Mv,; 2,2 5"/G� FY Xi'/ BUDGETED /7 Q/r o EXPENDED YTD ,2 3 / / THIS REQUEST ifv LEFT AFTER THIS REQUEST cJr��/l i DATE ,%d%w' /7- 5 -mod / 3 Ori . inal - Clerk/Finance Cod - Department NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector Bob Osgood, Chief Plumbing Inspector DATE 10/29/13 NAME OF CLASS / MEETING: State of Iowa Plumbing Code, industry and Safety DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 2/8/14 RETURN DATE: 2/8/14 DATE(S) OF MEETING: 2/8/14 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa. PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 (ea) REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 240.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL. TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR l� 9-/3 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date IPei ' 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel. Department to expend $ up to $3,500 plus est. shipping costs of $ to pay for or purchase training for 8-hour Lead Refresher Training for 24 hour workers and 40 hour contractors. This purchase or expenditure is being made because: Re -certify contractors and workers Vendor selected for this purchase: Iowa Lead Safety Training , Inc El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Vendor was available for training on the dates needed Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax El Sewer ❑ Sanitation ❑ Bonds ❑X Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, / / ll LL1G� ��'I.LC'G�' 1[,.f,,�,"f/7/1-t.!?6i,�C,� L-'tia:� FL(.-2 /d �%'/3 (Signature Dept �= Head ob\ signee� l ate (Signature Finance Dept. Review) Date $ 45,000.00 ✓ $ K:\shared goodies\forms\Pre-Authorization 8-hr refresher 10-24-2013.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I I /t I/ t 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 1,500.00 plus est. shipping costs of $ 300.00 to pay for or purchase REPAIR PISTON INTAKE VALVE. This purchase or expenditure is being made because: Replace inventory. Vendor selected for this purchase: AKRON BRASS COMPANY 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single source custom parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax 0 Sewer ❑ Sanitation ElBonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 600,000.00 $ 10 983'38� �� ✓ Respectfully su 10447 Z t"l.r f r,� . 1, �.l t_,t . L-(3 t ��/.. i✓ ,;� f (Signature ept. Head r esignee) �Dfite (Sigr{at'rFinance Dept. Review) Date Sent over October 1, 2013 Akron Brass Company A Premier Farnell Company PO Box 86 I Wooster, Ohio 44691 kPhone: 330.264.5678 1800.228.1161 Fax: 330.264.2944 1800.531.7335 Federal ID: 31-1246778 CBN : 104292495 CUSTOMER: C001275 WATERLOO FIRE DEPT. 425 EAST 3RD STREET WATERLOO, IA 50703 USA 2 Email Address: Fax Number: wfrmech@yahoo.com NET 30 tQUARTFTY 1.00 14 1.00 ESTIMATE ESTIMATE DATE: 10/28/2013 SHIP TO: WATERLOO PUBLIC WRKS 625 GLENWOOD ST WATERLOO, IA 50703 TE'# 2770; R000118086 EFER R7980 REPAIR OF PISTON INTAKE VALVE R7980 REPAIR OF PISTON INTAKE VALVE FOB: NrkTRIPEz- 775.00 725.00 Sale Amount: Total: 01/26/2014 -AA/PONTA 775.00 725.00 1,500.00 1,500.00 *Please be advised that this is an estimate only, and the actual price may vary from this estimate. Should the actual price significantly exceed this estimate, we will contact you prior to proceeding with repair. Your actual invoice will also include freight charges. Please advise of disposition as soon as possible. Notes LINE 1 - THIS IS A PISTON INTAKE VALVE 6" NHRLF X 5" STORZ. (B-DATE 3/03/2011) 1 OF 2 LINE 2 - THIS IS A PISTON INTAKE VALVE 6" NHRLF X 5" STORZ. (B-DATE 1/31/2006.) 2 OF 2 This estimate was prepared by Akron Brass Customer Service. Phone: 1-800-228-1161 Ext. 7132 / Fax: 330.264.2944 `*Lead time listed in days after order is placed. PAGE:1 City Clerk Use Only Finance Committee Approval Date 1111413 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Department to expend $ 2,136.29 plus est. shipping costs of $ 0.00 to pay for or purchase Accident repair - 301231 This purchase or expenditure is being made because: Left front damage as result of accident Vendor selected for this purchase: Cedar Valley Motors & Collision ❑X Bids or written quotes were taken on this purchase, as follows: Cedar Valley - $2136.29 Diamonds Body - $3478.58 Iowa Auto Rebuilders - $3093.31 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer ❑ Sanitation 0 Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 283-13-5452-2 f 7/ (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully submitted, (Project Code) " 7a4. /!'f)r' Alt cJiu1/c;di „ /o- 27-/3 fd�l,ckdt (,)��a%,L.- / i-r3 K:\shared goodies\forms\Housing Dept - Accident Repair - Nov 2013 (Mar 2010) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Housing Dept - Accident Repair - Nov 2013 (Mar 2010) City Clerk Use Only Finance Committee Approval Date i 1 I41 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,309.71 plus est. shipping costs of $ n/a to pay for or purchase 3 UPS units and a management card for computers at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: These items are needed for computer systems to operate. Vendor selected for this purchase: Dell Computers x Bids or written quotes were taken on this purchase, as follows: Dell Computers $2,309.71 CDW $2,523.99 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer ❑ Sanitation Bonds ri Federal/other grants Other (specify) x This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 t/ $ 871,198.00 v e/.ZQ </3. 74 �cC<�GCL �/�tie�� > . 7°' ;:Z`7 (Signature Dept. Heear Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\UPS preauth.xls (Mar 2010) 10/30/2013 08:04 3192914297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee 17 Approval Date /L1'r3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,125.00 plus est. shipping costs of $ 235.00 to pay for or purchase retractable belt barriers and sign frames to be utilized at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: these items will be used to assist in directing visitors to different areas of the building. Vendor selected for this purchase: Line Logic (Buffalo, NY) nx Bids or written quotes were taken on this purchase, as follows: Line Logic (Buffalo, NY) $1,360.00 Vision Tron Corp. (Hauppauge, NY) $1,904.00 Storey Kenworthy (Waterloo, IA) $4,703.10 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax El Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /0 30-1_3 , 6r2 103003- (Sig ure Dept. ead or Designee) Date (Si atur Finance Dept. Review) Date 37SPLX-GIFT (Project Code) 1,984,192,00 V 871,198.00 t/ K:\shared goodies \forms\belt pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date kt /� 113 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,732.56 plus est. shipping costs of $ 0.00 to pay for or purchase Fortigate firewall hardware for the department computer systems. This purchase or expenditure is being made because: to replace aging firewall hardware with new hardware and service bundle for the department computer systems. Vendor selected for this purchase: ACES n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: ACES is the provider for service and maintenance for the police department computer systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ectfully submitted, (Project Code) $ tJ;0 $ Vic: YG h 1 1. 'z L/ L. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Approval Date Finance Committee I' II1-1/i3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,174.00 plus est. shipping costs of $ 0.00 to pay for or purchase Two X26 Taser with DPM batter pack. This purchase or expenditure is being made because: replacing two aging and non-functional Taser units. Vendor selected for this purchase: Taser International ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Taser's are proprietary to Taser International. There are no other suppliers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (SignaturdlDept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 k.1 / I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ NTE 6000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement tires for Wheel Loader This purchase or expenditure is being made because: Loader presently unserviceable and restricted from street use due to condition of tires Vendor selected for this purchase: Wingfoot n Bids or written quotes were taken on this purchase, as follows: Wingfoot Commercial Tire - $5415.70 Bauer Bilt - $5500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑X Sewer n Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /'-2?.-i3 (Project Code) $ 200,000.00 $ /17.3973I " (4)>i..;c4,1 K:\shared goodies\forms\Sewer Dept - Replace Foam Filled Tires on 544J - Nov 2013 (Mar 2010) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sewer Dept - Replace Foam Filled Tires on 544J - Nov 2013 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I I'`{ /+3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,429.00 plus est. shipping costs of $ to pay for or purchase 50 - 2 IN X 12' galvanized sign tubing This purchase or expenditure is being made because: Replace broken 4 X 4 posts. Vendor selected for this purchase: IDOT ❑X Bids or written quotes were taken on this purchase, as follows: Iowa Department of Transportation $1,429.00 Newman Signs Jamestown, ND $1,772.50 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7 O1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 13,500.00 V $ 14,6- 21.14 -- '")i- (Signature Dept. H-=d or Designee) D- a (Signature Finance Dept. Review) K:\shared goodies \forms12013-October-Expenditure Pre -Authorization - sign tubing.xls (Mar 2010) 10/30/2013 08:04 3192914297 WATERLOO LEISURE SER PAGE 03/03 City Clerk Use Only Finance Committee Approval Date 11 /44 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,620.00 plus est. shipping costs of $ NA to pay for or purchase an automated time clock for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: this item is necessary for payroll processing of employees at the Cedar Valley SportsPlex. Vendor selected for this purchase: Midwest Automated Time Systems (Davenport, IA) Bids or written quotes were taken on this purchase, as follows: Pi Bids or quotes were not taken on this purchase because: A quote was only taken from this vendor as they have supplied the same item for other City facilities. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund n Road Use Tax n Sewer 0 Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 and the current available balance is $ 871,198.00 Respectfully submitted, i 11; (Q j/�Mil� - /U/3v'i 3-- (Signature Dept. ' or Designee) Date (Signs ure nan e Dept. Review) Date K:\shared goodies\forms\tlme clock pre auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 11 1 y' i 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1,008.00 plus est. shipping costs of $ 200.00 to pay for or purchase two each, 3 yard rear load containers for City's SportsPlex This purchase or expenditure is being made because: Cedar Valley SportsPlex need for waste containers Vendor selected for this purchase: Poynette Iron Works, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Two written quotes. Poynette Iron Works, Inc. $ 1,208.00 includes freight and Wastequip $ 2,428.00 includes freight ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax ❑ Sewer E Sanitation Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 84,000.00 and the current available balance is 5 SJ Respectfully submitted, 11b^��.Z� k- Ott 2V013 /),6-/ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\3 Yd Rear Load Containers for SportsPlex; CM 10-13.xis (Mar 2010) 11/11/2013 11:45 G08G357218 F'I I 't IF TIE IRI IN la)I Ib't'. ['AGE III 111/121/11=111101111 209 E. North Street, Poynette, WI 53955 (800)-572-2487 Fax: (608)635-7218 poynetteironworks.com To, Brian Rath FROM. J1� COMPANY: City of Waterloo GMAIJ.: DAM 10/11/2013 PHONENO.: 319-291-4553 3yd Quote FAX NO. 319-291-4523 Good afternoon Brian 2 - 3yd Rear Load containers with. 4 lids and Steel casters C. $504 each $1,008.00 Freight @ $200 $_ 200.00 Total $1,208.00 Thank you, Judainne Johnston (j.J.) 209 E, NORTH STREET, POYNE'.I Le., WE 53955 Sales Tax Not Included+A1 WASTEQUIP Beth Coates Regional Sales Manager #319-371-4761 cell QUOTATION DATE: TO: ATTN: October 25, 2013 City of Waterloo Waterloo, IA PAGE 1 OF 1 PHONE: 319-230-4204 FAX: PO: Brian Rath QUANTITY DESCRIPTION PRICE EA TOTAL 2 3yd REL Slants with Casters $629.00 $1,258.00 $1,258.00 $ 1,170.00 $2,428.00 Quote good for 7 tickets are TOTAL Freight Due to the volitility days. Unless stated nominal sizes. Actual SIGNED: One Load Total of a delivery date. quatations, and delivery Thank you for this opportunity. Sales Tax Not Included in the steel market, pricing will be confirmed upon placement of the order, and confirmation otherwise in writing, container sizes indicated on sales literature, invoices, price list, volume may vary from nominal sizes. In case of error, unit pricing will prevail.