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HomeMy WebLinkAbout10/28/20131. 2. 3. 4. FINANCE COMMITTEE October 28, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of October 21, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jason Hernandez, Medical IEMSA Conference Des Moines, 11/8/2013- $528.03 Officer IA 11/10/2013 Approximately 15 part time Software training on Waterloo, IA 11/18/2013- $1,000.00 positions to be hired at the Cedar Valley Sports Plex Max Enterprise registration software 11/19/2013 Nancy Gulick, Community NCDA 2014 Winter Washington, 01/21/2014- $2,360.00 Development Coordinator Legislative and Policy D. C. 01/25/2014 Meeting Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S/H Expenditure Engineering $1,250.00 Municipal Separate Storm Sewer Systems 5 Year Permit Fee Leisure Services $5,000.00 ADA room signage within the Cedar Valley SportsPlex as required for building code Leisure Services $3,840.00 Hydro seeding sloped areas at the Byrnes Drainage Project Leisure Services S11,393.00 8 desktop and 4 laptop computers for the Cedar Valley SportsPlex Leisure Services $5,600.00 Canon Image Runner copy machine with 1 year service agreement for the Cedar Valley SportsPlex MIS $14,560.00 Edge network switches to provide network and phone systems for public works and Cedar Valley SportsPlex Police $6,341.25 Hardware service pac warranty for on -site maintenance and physical service to repair police department computers Street $2,995.00 Bollard Covers for safety identification for drive lines Street $6,908.13 Replacement of worn motor grader tires Traffic Operations $2,900.00 Replace sidewalk around newly installed street light pole bases in downtown area Waste Management Services $9,498.00 + $250.00 shipping #1 TAS Transfer Pump repair parts Waste Management Services $25,307.50 + $800.00 shipping Easton RWW pump impeller, wear ring and stationary wear ring Waste Management Services $4,041.83 + $75.00 shipping Parts to repair Digester Sludge Recirculation Pump Waste Management Services $2,112.50 Schieffer sewer cleaning hose with 2,500 psi BUDGET LINE ITEMS TO BE AMENDED 5. Authorization to increase Line Item 3000 (Fund Bal) and Line Item 1371 (Bldg/Grnds Maint) in the amount of $10,000.00—Building Maintenance. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 2. 3. 4. FINANCE COMMITTEE October 28, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of October 21, 2013, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jason Hernandez, Medical Officer IEMSA Conference Des Moines, IA 11/8/2013- 11 / 10/2013 $528.03 Approximately 15 part time positions to be hired at the Cedar Valley Sports Plex Software training on Max Enterprise registration software Waterloo, IA 11/18/2013- 11/19/2013 $1,000.00 Nancy Gulick, Community Development Coordinator NCDA 2014 Winter Legislative and Policy Meeting Washington, D. C. 01/21/2014- 01/25/2014 $2,360.00 A vac• T1,,.. AA,.+: ...... .. _J Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1000.00, be approved e c1ar'l led Pre -Authorizations to Expend over $1, 000.00 Dept. Amount + Est. S/H Expenditure Engineering $1,250.00 Municipal Separate Storm Sewer Systems 5 Year Permit Fee Leisure Services $5,000.00 ADA room signage within the Cedar Valley SportsPlex as required for building code * Leisure Services $3,840.00 Hydro seeding sloped areas at the Byrnes Drainage Project Leisure Services $11,393.00 8 desktop and 4 laptop computers for the Cedar Valley SportsPlex * Leisure Services $5,600.00 Canon Image Runner copy machine with 1 year service agreement for the Cedar Valley SportsPlex * MIS $14,560.00 Edge network switches to provide network and phone systems for public works and Cedar Valley SportsPlex * Police $6,341.25 Hardware service pac warranty for on -site maintenance and physical service to repair police department computers Street $2,995.00 Bollard Covers for safety identification for drive lines Street $6,908.13 Replacement of worn motor grader tires Traffic Operations $2,900.00 Replace sidewalk around newly installed street light pole bases in downtown area Waste Management Services $9,498.00 + $250.00 shipping #1 TAS Transfer Pump repair parts Waste Management Services $25,307.50 + $800.00 shipping Easton RWW pump impeller, wear ring and stationary wear ring Waste Management Services $4,041.83 + $75.00 shipping Parts to repair Digester Sludge Recirculation Pump Waste Management Services $2,112.50 Schieffer sewer cleaning hose with 2,500 psi * Ms Col f h tat the SportsPlex purchases are being pal Finance Committee October 28, 2013 Page 2 Moved by Cole, seconded by Hart that the authorization to increase Line Item 3000 (Fund Bal) and Line Item 1371 (Bldg/Grnds Maint) in the amount of $10,000.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that the Bills Payment, as contained in Accounts Payable Invoice Report, dated October 28, 2013, in the amount of $1,616,287.65, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,250.00 plus est. shipping costs of $ NA to pay for or purchase Municipal Separate Storm Sewer Systems 5 Years Permit Fee City Clerk Use Only Finance Committee Approval Date tO/a8/aci 3 This purchase or expenditure is being made because: The City is required to renew this Permit every five years. Vendor selected for this purchase: Iowa Department of Natural Resources n Bids or written quotes were taken on this purchase, as follows: NA n Bids or quotes were not taken on this purchase because: This is a scheduled Permit Fee Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) Storm Water Fee This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,500.00 and the current available balance is $ 6,358.00 Respectfully submitted, C.0 l ; 7 r- (Sig-nature Dept. Head or Designee) date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1e/93/a0k: The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 5,000.00 plus est. shipping costs of $ n/a to pay for or purchase room signage within the Cedar Valley SportsPlex. This purchase or expenditure is being made because: ADA room signage is required by code for the building. Vendor selected for this purchase: Signs & Designs x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Signs & Designs is handling exterior signage for the project. In order to keep a level of consistencty in the appearance of signage in the building. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund [] Road Use Tax Bonds Sewer Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 $ 943-2,162.00 u� v / s / l ]%LPEI, J f.i ( l/ ( ) Signature lept. •-ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms sign preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1O/c/acl3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,840.00 plus est. shipping costs of $ to pay for or purchase Hydro seeding for the Byrnes drainage project. This purchase or expenditure is being made because: to landscape the area of the drainage project at Byrnes. Hydroseeding was needed in the sloped areas. Vendor selected for this purchase: Matthias Landscaping Waterloo ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Matthias Landscaping was already a subcontractor on this project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax n Sewer ❑ Sanitation Federal/other grants X Other (specify) gaming This expenditure is to be coded to the following budget line -item: 426-37-4120-2174 37GLF.BDRN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ice' %' ,, f, /- /, G , u l•. (Signature Dept, 'H or Designee) Date (Signature Finance Dept. Review) Date $ 642,000.00 ✓ $ea�o y3y I, E v' K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 101013'cQoL3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,393.00 plus est. shipping costs of $ NA to pay for or purchase 8 desktop and 4 laptop computers for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: these items are necessary for administrative office functions at the Cedar Valley SportsPlex. Vendor selected for this purchase: Dell Computers Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: A quote was taken from Dell, our computer supplier. By making purchases with a single supplier, we save considerbale money by receiving volume discounts. Additional we save city resources by standardizing and simplifying support. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax Federal/other grants ❑x Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, l ' (Signature Depad or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\cpu plex preauth.xls (Mar 2010) $ 1,984,192.00 t"-- �3✓ $ 9e1-269S,;(, G �/ (Signature Dept.,'H or Designee) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tp'as'aot3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,600.00 plus est. shipping costs of $ NA to pay for or purchase a Canon Image Runner multi function copy machine and a 1 year service agreement. This purchase or expenditure is being made because: this item is necessary for administrative office functions at the Cedar Valley SportsPlex. Vendor selected for this purchase: Advanced Systems (Waterloo, IA) x Bids or written quotes were taken on this purchase, as follows: Advanced Systems (Waterloo, IA) $5,600.00 Koch Brothers (Cedar Rapids, IA) $6,557.00 Access Systems (Waterloo, IA) Did not submit bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds Federal/other grants X Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfulay submitted, ; 71 (Signature Finance Dept. Review) Date $ 1,984,192.00 I/ $ -901,269:90 S K:\shared goodies\forms\copy machine pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date IOj a8 fao r3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 14,560.00 plus est. shipping costs of $ 0.00 to pay for or purchase Edge network switches (Extreme X440-48p switches, quantity of 6; Extreme X440-24p switches, quantity of 2) for sportsplex and public works This purchase or expenditure is being made because: These POE switches are needed to provide for network and phone systems for public works and sportsplex Vendor selected for this purchase: Networks Inc pi Bids or written quotes were taken on this purchase, as follows: Networks Inc: $14,560 CDWG: $22,790.82 Newegg: $23,945.92 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax ri Sewer n Sanitation EBonds I I Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 413-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is < > CC and the current available balance is $ 245;4417T4' gCtft: Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) 41 ;29 L/.3 Date K:\shared goodies\forms\Extreme switches 10-22-13 (Mar 2010) NetWorksh Customer City of Waterloo, Iowa (C01471) 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Customer PO: None Special Instructions: None NetWorks Inc J ItNetGear 2255 73rd Street Windsor Heights , Iowa 50324 United States http://www.networks-inc.tom ....... _........ Terms: Undefined Date Oc CDT Expiration Date Nov 6, 2013 Doc # 4130149 - rev 1 of 1 ar-5. Description =E.xtre:ne Networks Summit X440-48p & IX440-24p _0- SalesRep pPenniman, Christine `(P) 515 222-2281 ext. 3 (F) 515-221-0175 Customer Contact %O'Brien, Platt 291.-4598 blmatt.obrion@waterloo-la.org waterloo-!a.org Bill To City of Waterloo, Iowa Accounts, Receivable 71.5 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-430.1 '.. Ship Via: FedEx Ground Carrier Account None Extreme Networks Summit X440-48p 1 Switch - 1_3 - managed - 48 x 10/100/1.000 + 4 x shared Gigabit SFP - rack PoF-i- Extreme Networks Summit X440-24p Switch - L3 - managed - 24 x 10/100/1000 (PoE) + 4 x shared SFP Ship To City of Waterloo, Iowa O'Brien, Matt 715 Mulberry Street City Hall Waterloo, lowa 50703 (P) (319) 291-4301 ountable - 16506 6 No 2, 035.00 .512, 210. 00 ack-mountable - PoE 16504 2 No 51.,175.00 $2,350.00 Subtotal: $1.4,560,00 Tax (0.00056): $0.00 Shipping: 50,00 Total: $14,560.00 Quotes are valid for 15 days. Pricing and/or availability is subject to change without notice, These prices do NOT include applicable taxes, shipping, delivery, labor, project time or cabling service fees unless specfically listed above, For rush overnight order requests, please notify the Networks Sales Team by 1 :00 (CS1) to better guarantee overnight d Card transactions will incur a 3% processing fee. Returns: Up to a 30% restocking fee may apply to all unopened product returns; no return is allowed on opened items unless agreed -lc in writing by Networks, Inc, . CDW Shopping Cart Page 1 of 2 /4.11 toy Oft Ne44 €4411411 SokAtiorts&SeruKes Account Cent et ' HardwaFt. Software Srandn 9958 Cddan Product- Finders Favorites Shopping Cart 7701 4144 Pr70 1.107 4.01 Extreme Networks Summit X440-24o-switch - 24 ports - managed 2 2.4 days $1.851.99 $3.70398 - rack -mount National Joni Powers Alliance $1,851.99 0110, 04444‘,0 000 017, 01010 Extreme Networks Summit X440-48o - switch - 48 ports - managed 6 2-4 days - rack -mount National Joint Powers Alliance $3,181 14 Customers Who Bought Products in Your Cart Also Bought.. 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Product Description Extreme Networks Summit X440-24p Layer 3 Switch item' NA E16833384029 Peturn POLcy Standard Return Policy Extreme Networks Summit X440-48p :teen': tN82E1583 334-054 tern Palltdo Standard Return Policy Calculate Shipping o Cede Choose a de ea rn-I IE_o,,ou 014i rlev.egg Y-usin5CS Lays r1evre �a 1 6:iyir.e<s Lays N�weurl Fe.[ ei �;in•_,�. Jay Redeem Newegg Card Number: t Cards / Googie Offer Code Secura Code'. My Wish Lists I Print Cart Email Cart Savings Total Price Apply Promo Codes Promo dudea hale etude hula:At:pus tlhYpt to *ore- man ad r o enable Pro :o Codes P- ail4ddrest1. _.... __. We value your privacy. You went get any errs 1, tram us u l u plase an order or sign up for our newsletter. Subtotal: 523,945.92 Shipping: 50.00 Grand Total:' S23,945.92 Above total does r r-.elude shipping or taxe,. P put xlft. code to calculate your glad data, Having problems with your cart? Check FAQ. for help or try emptying your cart to start over. *view important shipping information. FIND MORE DEALS Or Checkout wilh'. GKOgT s http://secure.newegg.com/Shopping/ShoppingCart.aspx?submit=Changeltem 1 0/22/2013 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (C)/ A /do l 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,341.25 plus est. shipping costs of $ 0.00 to pay for or purchase hardware warranty for police department computer systems. This purchase or expenditure is being made because: This is a hardware service pac warranty for on -site maintenance and physical service of to repair police department computers Vendor selected for this purchase: ACES ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: ACES is the provider for service and maintenance for the police department computer systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) u/ ✓ $ /ft) / Respectfully submitted, /1 k i /C 2 (3 2 )'.c% %zc LjI Ll-1u.. 6 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1014$ja013 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,995.00 plus est. shipping costs of $ 0.00 to pay for or purchase Bollard Covers This purchase or expenditure is being made because: Safety identification for drive lines Vendor selected for this purchase: Simon Marketing E Bids or written quotes were taken on this purchase, as follows: Simon - 29.95 ea U-Line - 37.00 ea Global - 29.95 ea Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund n Road Use Tax El Sewer n Sanitation ▪ Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ubmitted, /O /G-/3 /11r;cit,i .. (0)!,%'!(a-z fib-/7�2ci� K:\shared goodies\forms\Street Department -Door Bollard Covers - (Mar 2010) (Project Code) $ 4,000.00 V $ 3,783.82 ✓ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date \C7''a'I3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 6,908.13 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement motor grader tires This purchase or expenditure is being made because: Tires worn Vendor selected for this purchase: Wingfoot n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: State bid pricing on tires Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund OX Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, . Lit=4„e , /O ' 2 / - / 3 l%1.; c-it„,.(- L., 7., :,)% K:\shared goodies\forms\Street Department -Grader 801 Tires - Oct 13 (Mar 2010) (Project Code) $ 200, 000.00 " $ 13-1, 936.56- /;2 3 "1 /6, 4q ���� l /o- 20/3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Department -Grader 801 Tires - Oct 13 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date lof ss IQo13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,900.00 plus est. shipping costs of $ to pay for or purchase 6 - sidewalk patches in downtown area This purchase or expenditure is being made because: Replacesidewalk around newly installed street light pole bases. Vendor selected for this purchase: Boulder Contracting E Bids or written quotes were taken on this purchase, as follows: Boulder Contracting Grundy Center, IA $2,900.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation E Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 20,000.00 $ 1.8406.20 /3 sy ✓ Lf/N1/P.Ll i _ / C1 /Lj [�5 27iL. t -'-•tif J✓ 'L S$$Signature Dept. H ad or Designee) pppppparlte (Signature Finance Dept. Review) %d -2 3 9v3 Date K:\shared goodies \forms‘2013-October-Expenditure Pre -Authorization - replace sidewalk in downtown area for base replacement.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tO/ZiaoI The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 9,498.00 plus est. shipping costs of $ 250.00 to pay for or purchase #1 TAS Transfer Pump repair parts This purchase or expenditure is being made because: pump is worn-out, not enough pumping capacity Vendor selected for this purchase: Liberty Process Equipment, Inc. Bids or written quotes were taken on this purchase, as follows: Two written quotes. Liberty Process Equipment, Inc at $9,748.00 and Mc2, Inc. at $13,018.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax E Sewer ❑ Sanitation riBonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 250,000.00 and the current available balance is $ 180,883.03 / Respectfully submitted, 1126t3 Y; j..:(ii , r r't (/ ds._ ;A-13 (Signature Dept. Head or Designee) bate (Signature Finance Dept. Review) Date K:\shared goodies\forms\#1 TAS Transfer Pump repair parts; CM 10-21-2013.xls (Mar 2010) Oct-1613 0-7:15a Liberty Process Equipment 8476407855 p.1 Five 1of2 LI:may Process Equipment., Inc. 2525 S. Cioarbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Confirm To: RICHARD OLSEN Quote Quote Number: 0046775 Quote Date: 10/15/2013 Quote valid through 11 / 14/2013 Customer Number: CITWAT Salesperson: MARK SNITOWSKY Ship To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Customer Reference 4G035G1 CDQ Ship VIA F.O.B. Terms ARLINGTON HTS. NET 30 DAYS Approximate Delivery 1'a wee Rs Item Description Serial Number Unit Qty Price Amount 25 PG112QL 0-RING EACH 1 12.00 12.00 41 PG113QL 0-RING EACH 1 8.00 8.00 KPG87QL CDQ GEAR JOINT SEAL KIT EACH 1 29.00 29.00 TO INCLUDE: (1 ) GEAR JOINT SEAL, (1) #5 0-RING, (1) #41 0-RING KPG951L CDQ GEAR JOINT KIT EACH 1 667.00 667.00 TO INCLUDE: (1) RING GEAR, (1) BALL GEAR, (2) KEYS, (1) PRIMARY THRUST PLATE, (1) SECONDARY THRUST PLATE, (1) LOCK NUT & (1) SEAL SUPPORT 34 BG085QL STATOR GASKET EACH 2 12.00 24.00 35 AG0085L RETAINING RING EACH 2 16.00 32.00 30 C340GQL CDQ STATOR EACH 1 2,855.00 2,855.00 40 C74GG1 L CDQ ROTOR EACH 1 5,859.00 5,859.00 PACKAGING FEE $12.00 PER PKG ll a PRICES ARE NET - ES+.r'- .* d '� �;PPr^� R as0.GO C RS 1cor r fWrT 12.00 a j G -co 75'$ OU Continued 10/1.5/2013 02:58 4023339Eb3 .' flit: [MAGI III /i:i1 Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130 2511 • Phone (402) 333 9660 • FAX (402) 333-9663 FAX MEMO DATE: 10 —1S -IS ATTN: ECH42p 1 O j COMPANY: Gib o f 1/1/414.Irz 1.4* t (4 FAX #: 4'S 23 SUBJECT: Halloo Pi p P.oan. FROM: Roger D. Geilhaus Total Number of Pages: 1 MESSAGE: prz_Lej,7Licv r•3 . "erlo0 IdC-u42D • itL /we. pt4o a CQba1Lc ZSAI t4 h(�;, AS jLL UJ S : 1 4P%12 Q Q-i .11QG - *�co E 2S cj 1 fLC`31J 2. a . P4 t l 3 62 - k1 a�[Q - ,d -12.1 Na4' 11 °° &4C44 1 1100.14 6I ,Tr SSW_ k-tT t 4,3' (.5444 r ya 4- 141)&161 - l;sa2 T-. 14-ir - 4 1312°m EAcia a 4,1:z. S- 5409S4Q -• ar L Lcis r - 41 3245' 2 Amp. 6 - Azioos5 - 11N tvi,(a Ovn6 - M !71p°2 t 1GN 2 ReQTA. 1. 34O G STaroa . $ 3588°'c xw 1 Rig(AD. P C-14GrC 1 1Dolar2. 4'754 Zy Rock_ ! rz p 3a a •ac 5E 'A' " '�/3lGreii.00 LT rye 1 2g2t� 'Ti4ik?-r. t.F �-l�-1t A7v lAi� Cc.) T&s' Tit e- s F-- £,e . ' E-Mail Address: info@mc2h2r .mm City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tOPS P013 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS $ 25,307.50 plus est. shipping costs of $ 800.00 Easton RWW pump impeller & wear ring and stationary wear ring Department to expend to pay for or purchase This purchase or expenditure is being made because: pump wear, causing decrease pumping efficiency and lost of gpm/capacity of the pump Vendor selected for this purchase: Quality Pump & Control El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Quality Pump & Control is Rep for Easton RWW pumps, Total cost of $26,107.50 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 250,000.00 V and the current available balance is $ 1-00,083.03 [ / 3 g5 Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Easton RWW Pump Impeller;CM 10-21-13.xls (Mar 2010) Quality Pump & Control 840 15th Street S.W. Mason City, IA 5040.1 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Quotation Date Quote # 10/ 1 h/2013 181 P.O. No. Project Item Description Qty Cost Total Part Part Freight impeller & Wear Ring For KRT K500-500 Stationary Wear Ring For KRT 500-500 4-5 months delivery Freight 1 1 19,530,50 5,777.00 800.00 19,530.50 5,777.00 800.00 Subtotal $26,107.50 Sales Tax (5.0%) $0.00 Tota I $26,107.50 City Clerk Use Only Finance Committee Approval Date C/Z iaol3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,041.83 plus est. shipping costs of $ 75.00 to pay for or purchase Repair parts for Digester Sludge Recirculation Pump This purchase or expenditure is being made because: Worn-out pump parts Vendor selected for this purchase: Electric Pump ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Electric pump Rep for sludge recirculation pumps, $4,116.83 with freight Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax E Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants 1111 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00 ` - 77 �� ©d- Z2(�(3 `1) 11, Lb-- I. )J14-11A Ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Digester Sludge Recirculation Pump; CM 10-28-13.xls (Mar 2010) Pict 21-2013 11:18:18 000-380-2110 -> 319 291 4523 Inside Sales Electri Page 002 ELECTRIC PUMP. QuoTED TO: G.1 TY ()E WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM ro! DICK 01,,SoN CUSTOMER P.O. RICHARD OLSON FriN 3' HER SHIP VIA 1312STWAY Q U OTAT I ON ,-)41 F MI I kF, lonus: I N N(Il I ,,2t.o.1 SA Lik,P11.010 A I !k ) FAN II :16N-FIII roll lIove /41:01-IFO.PF.MI, www .d A'I'TN: RICHARD OLSON FAX; 319-291-4523 Ol'OTE 0103755 QUOIT: DArIT.: 10/21721 I 13 RE01 JESTED D.. (11/ 11 /2 1 /2013 sAITSPUtsoN: it:MIN MILLER (.3.'STOMER NO: 2914323 oLoTEDIIY: jrh Jr...weE JOB LOCATION: CITY OF WATERLOO W W :IR 3505 EAS13:IN AVENUE WATERL00, IA 50702 *** QUOTE ORDER - DO NOT PAY *** TERMS ORIGIN Net 30 Dsys 3.1NI °RM.:RID SHIPPED BAC f;', RMR 113.1c A.mot.)NT WE A RE, P.LEASED .10 (LEPER. THE VOL I.OWING PLRYIA FION FOR REPLACEMENT HAYWA.RD GORDON XRS4A SN: 285835 PUMP PARTS: *2046704301 EACH 1.00 0.00 0.00 2.21.9 56 2:2 19.56 ((Al WARD GOR DON SHAFT SLEEVE *50623120 EACH 1 .(/() 0.00 0.00 1.13 1 .13 HAY WAR D GORDON 0-RINO *50623270 EACI-1 2.00 0.00 0.00 6.40 12.80 13 AY W R /5 GOR DON 0-RINGS *50623251 EACH 2.01) 0.00 0.00 8.25 I.6.50 HAI WARD GORDON 0-RINGS *016607801 F.A CH 1 .00 0.00 0.00 1 ,791 .84 1,791.84 HAY WARD GORDON SHAFT /ER E.A 1 .00 0.00 0.(0 75, 00 75.00 FREIGHT Electric Pump is committed to supplying you, our customer, the highest quality products k service. joycclurielectricpunip.com THA.N1( YOLL JOYCE HANSON )s y -e9 D /6 f..s TY.4' e2 t. /eG "?"( ABOVE PRICING EFFECTIVE FOR 10 DAYS • No. Omer; 4,1 M.ko 1)iscouni; 0,00 Frcight: 0.00 Sales Tax: 0.00 Order Total; 4,11 6.10 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10Iaz%a013 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,112.50 plus est. shipping costs of $ 0.00 to pay for or purchase 1 each, 1 inch by 800 ft. Schieffer sewer cleaning hose 2,500 psi This purchase or expenditure is being made because: hose wear and needs replaced on 2009 Camel #140909 Vendor selected for this purchase: Municipal Pipe Tool Company LLC E Bids or written quotes were taken on this purchase, as follows: Two written quotes. Municipal Pipe Tool Company LLC $2,112.50 includes freight and Nozz Teq $2,249.00 includes $150.00 Freight 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax E Sewer ❑ Sanitation Bonds Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, dcd222013 4.! i.).L./_24u't- /G' (Signature Dept. Head or Designee) Date (Sighature Finance Dept. Review) Date (Project Code) $ 250,000.00 $ 1-89T883-03- /49?, K:\shared goodies\forms\2009 Camel #140909; 1 x 800 ft sewer hose; CM 10-28-13.xls (Mar 2010) 10/17/2013 THU 10:42 FAX 3199883506 municipal Pipe Tool g1001/002 Municipal Pipe Tool Company LLC Quotation 515 5th Street Hudson, IA 50643 Ph 319-988-4205 Fax 319-988-3506 Quoted to: WATERLOO WATER POLLUTION FLOOD CONTROL 3505 EASTON ST WATERLOO, IA 50702 Fax: Quotation Quote Number: 1 834 Quote Date: Oct 17, 2013 Page: 1 Customer ID Good Thru Payment Terms Sales Rep WATERLwpfc 11/16/13 Net 30 Days OOPATT Quantity Description Unit Price Extension 1.001" X 800' Schleifer sewer damning hose 2,500 psi. Freight Included for Zoos( Qr...ne.1 "(qo ao al 2,112,50 2,112.50 If our equipment become bdged during attempts to perform duties speckled by customer, all costs for removal and replacement of equipment kill' be the customers. Quantities shown are estimated and not guaranteed; they are solely for establshhg the Initial unit price for the services listed above. Final charges wll be based on actual quantities. Subtotal Sales Tax 2,112.50 Total 2,112.50 ACCEPTED BY: Signature Title Date Scheduling Contact Person: Phone#: Cell Phone' TV Reports -Circle One; VHS / DVD NozzTeq Taking Science To The Sewer 1497 Main Street Unit #354 Dunedin, FL 34698 Phone # 866-620-5915 Fax # 603-413-6744 Name / Address City of Waterloo, IA Waste Management Services 3505 Easton Ave. Waterloo, IA 50702 E-mail nozzteqinc@yahoo.com Estimate Date Estimate # 10/11/2013 64-5266 Web Site www.NozzTeq.com Terms Rep Project NET 30 TD Item Description Qty Rate Total NTQ-686200228 Shipping SRMA STX SINT 1" 800 Feet of 2500 PSI Sewer or Storm Jetting Hose with MALE/MALE fittings NozzTeq Total Price, Less Shipping. Shipping, Handling, Packaging and Insurance. (Added At Time Of Shipment!) All Sales Are Final and there is Strict No Return Policy. Sales tax will be added only for our Florida Customers or if you pick up in Florida, unless you have exempt status. All other customers out of the state of Florida are responsible to report your your local sales tax authority. Interest of 1.5% per month is due if payment is not received by the due date and or terms of the invoice. Invoices Past Due 30 days may be liable for additional charges and cost of collection. All invoices past due 90 days will be forwarded to Collection agency of our choice unless other provisions are made prior to the 90 days. 1 2,099.00 150.00 0.00 0.00 0.00 2,099.00 2,099.00 150.00 0.00 0.00 0.00 Thank You for your consideration! Subtotal $2,249.00 Fee 340°1 o clog Sales Tax (0.0%) $0.00 Total $2,249.00 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mmittee approval required? YES V NO ��j ��nn If so, date approved: (o/. sf rxv( 3 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Building Maintenance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-22-6860-3000 // , YWn-b 4 -14 ;; q, _ 10,000.00 010-22-6860-1371 Bldg/Grnds Maint 10,000.00 TOTAL $10,000.00 TOTAL $10,000.00 This amendment is being requested because: GLtiL.' 6^ 1' ,.I_1:t (T) 11 ,. i.l'- _ <Lt6i ;CC'U int.-Ili- /✓ fLL'LLL 6_7 li-c,. LILl(i(1iL1L4'( Ct'c'.i1 f-t.., 1 d4- ,21ila"1,4FG,, -. CCIZ,LLI.G.w"-- (Yi1,14; L--LL/ l=u— ii,t 4t L{ h P a /a A/l. C;.' Ov -` L I (�. Tlu . — I, L, / . „. , <, r i %. - - - 4 V. 6 �T '-1 i r'�/ ( / -G (_. 6.,' I /u . Lc 6 L� 1.u)L).Y r . 1: "-IiC.l L/.,/ 4.)G i. ).--'3-- le-)k..( L,4•/.. -iZ j Gc '1,1 1c' i/7-4✓ 6x'4'.vvl. � (6 (-Lc%6'-L Aft,t' 11Lo-41, ili? I/4` 2�i,Ci6r,,..L= ✓ ,,. (-(GCt 1. 6. i,7 it ,t f- i /)('--1, 6'4. V L i 61 (t C�� .. I-.-i GL'f 22 ''_, (. v LC 6 L l) i-C2 ? Lc. i.c / . ' Prior Committee Actions (Dates): > ','ic/4.,. Let_, ., .<-Lc-d; Lc t /d "�7,-/3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003)