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HomeMy WebLinkAbout10/07/20131. 2. 3. 4. FINANCE COMMITTEE October 7, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 23, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Katy Albert & Sophia Vertigo Performance Waterloo, IA 10/10/13 — $125.00 Hamilton, Performance Art Series 10/12/13 Artists Joseph Ravens & Adam Rose, Vertigo Performance Waterloo, IA 11/1/13 — $125.00 Performance Artists Art Series 11/3/13 Eric Thorson, City Engineer Global Warm Mix Coralville, IA 10/30/13 — $540.00 & Dennis Gentz, Assistant Asphalt Workshop 10/31/13 City Engineer Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Building Maintenance $45,500.00 Painting ceiling at Exhibition Hall — 5 Sullivan Brother City Clerk $5,401.00 National League of Cities annual dues City Clerk $4,267.00 Fidelity Bond/Crime Coverage Fire Rescue $15,000.00 NTE Ten (10) sets of firefighter turnout gear Fire Rescue $3,000.00 NTE + $800.00 Under body structural supports for Engine 303 Leisure Services $3,896.50 Miscellaneous individualized fitness & strength training equipment Leisure Services $9,117.00 Dexter Commercial Family Stack Washer/Dryer unit for Cedar Valley SportsPlex Leisure Services $9,924.81 Electric gator for Cedar Valley SportsPlex Leisure Services $8,875.00 Sixteen (16) foot Landpride mower Leisure Services $20,600.00 Level -Ice System for Young Arena's new Zamboni, including on -site installation & training Leisure Services $1,881.00 100 gallons of broadleaf spray Leisure Services $7,300.00 Scoreboards (including installation) for gymnasium space at Cedar Valley SportsPlex Leisure Services $1,618.60 Deck tables & chairs for Leisure Pool area of Cedar Valley SportsPlex Leisure Services $7,563.95 Assortment of athletic equipment & supplies for Cedar Valley SportsPlex Leisure Services $23,716.00 Various video equipment & accessories for Cedar Valley SportsPlex Leisure Services $1,037.40 Fertilizer for downtown area maintenance operations Leisure Services $1,110.00 Dylox to control grubs at the golf courses Leisure Services $4,000.00 NTE Labor & materials for plantings at City Hall & Veterans Memorial Hall Street $3,166.03 Installation of auxiliary control handle & harness to operate mill Traffic Operations $17,080.00 Advanced Warning Beacon & "Prepare to Stop When Flashing" sign Traffic Operations $9,061.15 + $300.00 Thermoplastic arrows & sealer for streets Waste Management Services $22,896.00 + $2,100.00 Garbage & yard waste carts Waste Management Services $3,600.75 + $200.00 Pump parts BUDGET LINE ITEMS TO BE AMENDED 5. Approve project budget for the IDOT FY14 Air Services Development Grant, with $28,000.00 in grant funding and $7,000.00 in City matching funds —Submitted by Sheila Combs, Waterloo Regional Airport. 6. Approve project budget for the Police FY14 Alcohol Incentive Grant in the amount of $37,820.00—Submitted by Captain Dave Mohlis, Police Department. BILLS PAYMENT ADJOURNMENT Carol Nemmers Deputy City Clerk Project Budget Descriptions for 10/7/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for the IDOT FY14 Air Service Development Grant, with $28,000 in grant funding and $7,000 in city matching funds. 2. Approve the project budget for the Police FY14 Alcohol Incentive Grant in the amount of $37,820. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. FINANCE COMMITTEE September 23, 2013 5:10 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of September 16, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed John Lenius, Housing Iowa Association of HCC 10/02/2013- $300.00 Inspector Housing Officials Waterloo, IA 10/04/2013 Kent Shankle, Cultural & Eric Guttelewitz New York 09/27/2013- $2,715.00 Arts Director Exhibit City, 10/04/2013 Plainfield (Revised MA, date for Barrington add. Pick RI up in NYC) Eric Guttelewitz, visiting artist Eric Guttelewitz Waterloo, IA 10/16/2013- $595.00 exhibit reception 10/18/2013 Craig Clark, Building Official ICC Legal and Management Des Moines, IA 11/11/2013 $110.00 Jeff Siebel, Property Safety Inspector ICC Fire Inspector II Des Moines, IA 11/11/2013 $185.00 Tom Siglin, Lieutenant; Scott Confined Space Rescue Iowa City, IA 9/16/2013- $3,418.00 Ernst, Firefighter 9/20/2013 (amended to add night) 8 sworn officers CTK Interview and Waterloo, IA 11/04/2013- $1,800.00 Interrogation School 11/06/2013 Steve Jordan, Fire Marshal 2013 Hawkeye State Ankeny, IA 10/22/2013- $678.00 Fire Safety Assoc. Fire 10/25/2013 Prevention Education Conference Matt Vlasak, Craig Hintzman, Tina Schellhorn, Roger One/Two Family Dwelling and Power Waterloo, IA 10/16/2013 $780.00 Wooden, Nate Alderman, Kelby Haynes, Signal Quality Training Sessions Technicians and Electricians Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Airport Wildlife Training Waterloo, IA 10/4/13 $800.00 Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt to seek sealed bids Loader Garbage Truck. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for expend over $1,000.00, be approved. for one (1) 2014 Automated Side - the following pre -authorizations to Finance Committee September 23, 2013 Page 2 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Airport $1,498.67 Replacement condenser for Livingston pilot lounge Bldg Maintenance $7,000.00 Remove and paint exhibition hall at Five Sullivan Brothers Convention Center Bldg Maintenance $25,000.00 Concrete repair at Waterloo Public Library Bldg Maintenance $15,495.00 Concrete sidewalk repair at Five Sullivan Brothers Convention Center Leisure Services $7,000.00 Installation of safety surfaces at City parks Leisure Services $9,606.00 + $200.00 4 sets of volleyball standards and storage carts for the Cedar Valley SportsPlex Leisure Services $12,000.00 Approx. 500 cubic yards of playground safety surface material Police $7,985.00 2 Motorola half duplex, unencrypted mobile radios with wire loom and accessories Traffic $1,431.25 + $163.00 25 Rubber bases Traffic $8,090.00 + $125.00 2 camera system for video detection for US 63 and Airline Hwy Waste Management $11,779.50 + $300.00 Pump repair Ayes: Two. Motion carried. Craig Clark, Building Official, explained that the concrete work would be an extension of the contract with Mike Dolan Concrete. Moved by Schmitt, seconded by Hart to approve project budget for the Homeland Security Investigations Reimbursement Project in the amount of $10,000.00. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, in the amount of $3,624,741.28, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $403.00. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:18 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /6-7-1 J The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 45,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting of ceiling at Exhibition Hall - 5 Sullivan Brothers Vendor selected for this purchase: Personified ❑X Bids or written quotes were taken on this purchase, as folly Personified - $45,500.00 Bids or quotes were not taken on this purchase becat, Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, /� l3 (6�-y //"]-r-eILLLC.- L ,a-`/"v ); 3 (Signat e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Ceiling Painting Exb Hall.xls (Mar 2010) $ nt':COO $ /77 /��• '-+ ' City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10 -1- I') The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 5,401.00 plus est. shipping costs of $ to pay for or purchase National League of Cities annual dues This purchase or expenditure is being made because: Provides training and lobbying opportunities Vendor selected for this purchase: National League of Cities ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: It is a renewal Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-898Q- a4 3,100 - /3 `r f . (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 18,200.00 v and the current available balance is $ 6,369.00 '/ Respectfully submitted, �-t/° / -13 i Ze _ /r ),r. c a it, 'L /- / - 9.6/.3 (Signatur/Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) NATIONAL LEAGUE of CITIES 1301 Pennsylvania Ave., NW, Washington, OC 20004-17631202-626-30001 Fax: 202-626-3043 1 rnro.nk.wg Membership Renewal Statement Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Date: 09/03/2013 Invoice #: 93632 Member #: 0000011520 Member Since: 01/01/1957 Membership Expiration: 12/31/2013 Thank you for your municipality's continued dedication to shaping the future of America's municipalities and to the citizens you represent. Without the participation of your municipal officials and staff, NLC could not fulfill its commitment to Helping City Leaders Build Better Communities. Renew today so we can maintain our momentum! Sincerely, Clarence E. Anthony NLC Executive Director & Former Mayor, South Bay, Florida Questions? Contact Member Relations at membership@nlc.org or toll free 877-827-2385. Description Quantity Price Discount Amount Direct Member Dues 1 $5,401.00 $0.00 $5,401.00 The Legal Defense Fund is supported in part by voluntary contributions from NLC members. Funds collected will cover fees for carefully selected litigation on behalf of municipalities where a court decision or regulatory ruling could have a significant impact. The NLC board suggests a contribution equal to 5% of a member city's annual dues. However, contributions of any size are welcome. Invoice Total $5,401.00 Amount Paid $0.00 PLEASE PAY $5,401.00 LDF Contribution (5% of Dues = $270.05) $ TOTAL $ PLEASE DETACH AND REMIT WITH YOUR PAYMENT Invoice #: 93632 Member #: 0000011520 Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Select Payment Method ❑ Check Enclosed (Made payable to National League of Cities) ❑ Visa ❑ MC ❑ Amex Card # Card Holder's Name Exp Date / CW: Card Holder's Signature Remit Payment To: NLC Accounts Receivable c/o National League of Cities, 1301 Pennsylvania Ave., NW - Suite 550, Washington , DC 20004 Total Due: $5,401.00 Amt Remitted : City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 4,267.00 plus est. shipping costs of $ to pay for or purchase Fidelity Bond/Crime Coverage City Clerk Use Only Finance Committee Approval Date /0-7— /3 This purchase or expenditure is being made because: required insurance for several grants Vendor selected for this purchase: Sinnott Agency, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: It is a renewal Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Sewer n Sanitation Federal/other grants n Other (specify) Road Use Tax rit This expenditure is to be coded to the following budget line -item: 010-03-8900-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 883,000.00 and the current available balance is spectfully submitted, _a13 77� ))-/,9L•/_3 i i �G�CL Ct �Cc�97� / ? �- - (Signatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ 37,123.03 THE The Sinnott Agency, Inc. S/NN071- 622 W 4th Street - PO Box 1918 Waterloo, IA 50704-1918 AGENCY, INC. Phone : 319-233-6103 Fax : 319-234-8133 -Since 1933- CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 INVOICE# 637 Page 1 ACCOUNT NO. WATER-5 OP JT DATE 09/12/13 PRODUCER Steven Sinnott BALANCE DUE ON 09/15/13 AMOUNT PAID AMOUNT DUE $ 4,267.00 Itm # Due Date Trn Type Description INVOICE # 637 Amount 1424 09/15/13 REN CRIM Renewal - Crime $ 4,267.00 Invoice Balance: $ 4,267.00 Thank you for your business. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE $15,000.00 plus est. shipping costs of $ TBD to pay for or purchase (10) Ten sets of firefighter turnout gear. City Clerk Use Only Finance Committee 2 Approval Date io —7" 13 This purchase or expenditure is being made because: We have (4) new recruits that are getting gear as well as (6) other sets that need to be replaced. Vendor selected for this purchase: MES-Muncipal Emergency Services, Inc. ❑x Bids or written quotes were taken on this purchase, as follows: Bids are attached. 5h,n/xr,i rre .��, / - n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is c Respec y su mit Sent over October 2, 013. (Project Code) $ 75,000.00 V $ 10,183.38+4,947.64 /6'731 `} 21-64'/4/:)-9-c/3 Jeff Goldsmith Eastern lowa Sales Delhi, IA MUNICIPAL [NCE Een. 1880 East Military Avenue Fremont, NE 68025 www.mesfire.com Company Name 800-228-9014 Toll Free 402-727-5785 Office 402-380-1575 Cell 402-727-5789 Fax l9aldsmithr.rnesfire.wm Company RepresenativeC" Protective Coat Protective Trouse Total l'ECTIVE JACKET and TROUSERS STRUCTURAL FIRE FIGHTING f EET for WATERLOO FIRE RESCUE May 6th, 2013 s�b9 LLV7ij Signature of Company Representative Signature of Chief of Fire Services I, l (including sizing and shipping) 4sos Dates; 5 Date U t PROTECTIVE JACKET and TROUSERS for STRUCTURAL FIRE FIGHTING BID SHEET for WATERLOO FIRE RESCUE May 6`h, 2013 Company Name Company Represenative Protective Coat $ �[ Protective Trouser $ L aL Total $ j (including sizing and shipping) in g) Signature of Company Representative 0-rv\O ate 5 --5 ^ ( 3 Signature of Chief of Fire Services Date Sandry Fire Supply, LLC Servi g Those \NI o S ice O_ r Coma u Rove shanahan Fire/Rescue Sales Reo Celi Phone. 563-212.90c5 G18eet pcWitt,6th SiStIA ta27 L Office. 888- 586- 2933 Fax:,563 659= 8147 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date is -1- (?? The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE $3,000.00 plus est. shipping costs of $ 800.00 to pay for or purchase Under body structural supports for Engine 303 This purchase or expenditure is being made because: Extensive corrosion damage under carriage of truck Vendor selected for this purchase: Global Emergency Products ❑ Bids or written quotes were taken on this purchase, as follows: Ox Bids or quotes were not taken on this purchase because: Single source custom parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation EBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400.24-a- i r (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful (Project Code) $ -7-5;eee790 1 OVr? — $ R,7a7.61 M.lp ` ✓ (Signat re Dep H:ie '.tee) Date (Signature Finance Dept. Review) Date Sent over October 1, 2013 . 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 (4,001.00) Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 5,146.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2151 700,000.00 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building lmpr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 31,722.83 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion lmpr 410-26-4205-2152 63,000.00 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-12-1400-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 ,.„. Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 10,183.38 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 v ,„ Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 7,800.00 Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 1 of 2 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10- 1— 13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,896.50 plus est. shipping costs of $ NA to pay for or purchase miscellaneous individualized fitness and strength training equipment. This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: MFAC/Perform Better (Cranston, RI) ❑x Bids or written quotes were taken on this purchase, as follows: MFAC/Perform Better (Cranston, RI) $3,896.50 Power Systems, Inc. (Knoxville, TN) $4,048.06 Gopher (Owatonna, MN) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑X Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 tr and the current available balance is Respectfully submitted, or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\misc equip preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10-1- 13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 9,117.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Dexter Commercial Family Stack Washer/Dryer unit for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: the stackable washer/dryer unit will be necessary to launder items utilized at the Cedar Valley SportsPlex. Vendor selected for this purchase: Century Laundry Distributing (Cedar Rapids, IA) Bids or written quotes were taken on this purchase, as follows: Century Laundry Distributing (Cedar Rapids, IA) $9,117.00 RJ Kool Company, Inc. (North Kansas City, MO) $10,341.00 CKS Company (Mooresville, IN) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund ❑ Road Use Tax Bonds ❑ Federal/other grants El Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ignature De $ 1,984,192.00 'V $ 1 1--9O-- , // (;, SUL) /& /%,),etfic-L /0' -243 Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\washer dryer preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date id' 1-12) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,924.81 plus est. shipping costs of $ to pay for or purchase Electric gator for the Cedar Valley SportsPlex. To be purchase from John Deere Corp, delivered by P&K Midwest Waterloo IA This purchase or expenditure is being made because: to be used for field house turf maintenance. Vendor selected for this purchase: John Deere Corporate ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: This is previously bid State of Iowa DOT pricing through P&K Midwest. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) T Winter Estate This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is submitted, $ 1,984,192.00 $ 1,1-66,33-1-.00- %//U 6,lc /rj5 c fi 2C � /.� ).Gt -��i3 (Signature Depd or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,875.00 plus est. shipping costs of $ to pay for or purchase 16 foot landpride mower. A 2008 Landpride AFM4216-572547 will be traded in with this purchase. This purchase or expenditure is being made because: to maintain the rough at the golf courses. Vendor selected for this purchase: Phelps Implement, Grundy Center IA Bids or written quotes were taken on this purchase, as follows: Phelps Implement, Grundy Center $8,875 P&K Implement, Waterloo $10,960.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4120-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respeot#aHys.0 bm itted, (Project Code) $ 167,000.00 V- $ 33,645.00 / s' ,;�L; , . ( ) c d ��� i /J ",2--=16-,3 (Signature Dept. M- or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date i(Y1-13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 20,600.00 plus est. shipping costs of Leisure Services $ 0.00 Department to expend to pay for or purchase (1) Level -Ice System for Young Arena's new zamboni, including on -site installation and staff training. This purchase or expenditure is being made because: this technology on the new zamboni will reduce energy, operating and maintenance costs & give Young Arena users the most level ice sheet possible created by laser technology. Vendor selected for this purchase: Latec Instruments Inc, ON Canada $20,600 ❑ Bids or written quotes were taken on this purchase, as follows: Latec Instruments Inc, ON Canada $20,600 R&R Specialties, Somerset WI $21,700 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4500-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 155,000.00 $ 23,733.95 gnature Dep .fir. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2013 Level -Ice System.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date I0-1-17! City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,881.00 plus est. shipping costs of $ to pay for or purchase 100 gallons of broadleaf spray. This purchase or expenditure is being made because: to maintain park turf. Vendor selected for this purchase: D&K Products Des Moines IA n Bids or written quotes were taken on this purchase, as follows: D&K Products $18.81 per gallon Van Diest, Webster City $19.09 per gallon Agrium $21.95 per gallon Specialty Turf & Ag $25 per gallon John Deere Landscapes $26.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I^I General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature Dept d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 22,000.00 $ 20,69fr / K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date l0-1'13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,300.00 plus est. shipping costs of $ NA to pay for or purchase Scoreboards (including installation) for the gymnasium space at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: scoreboards are called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: Iowa Direct Equipment (Cedar Falls, IA) Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment (Cedar Falls, IA) $7,300.00 Fair -Play Scoreboards (Des Moines, IA) $9,305.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ri Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 ✓ $ / /6(0 331 (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms plex scoreboard preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10'1—P) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,618.60 plus est. shipping costs of $ NA to pay for or purchase deck tables and chairs for the Leisure Pool area of the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Deck chairs and tables are called out in the FF&E budget for the Cedar Valley SportsPlex project. Vendor selected for this purchase: Furniture Leisure (Bunnell, FL) x Bids or written quotes were taken on this purchase, as follows: Furniture Leisure (Bunnell, FL) $1,618.60 In the Swim Pool Supplies (Chicago, IL) $1,727.72 Park N Pool (Lexington, VA) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 7 Sy)L Xi - (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is RespeQtfully submitted, ignature Depy I ad or Designee) Date (S.ignature Finance Dept. Review) Date $ 1,984,192.00 $ K:\shared goodies\forms\plex pool furn preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date l r 1-1J City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,563.95 plus est. shipping costs of $ N/A to pay for or purchase An assortment of athletic equipment and supplies for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: These supplies (balls, ball racks, pitching machines, etc) are needed for the operation of the Cedar Valley SportsPlex. Vendor selected for this purchase: BSN Sports (Cedar Falls, IA) n Bids or written quotes were taken on this purchase, as follows: BSN Sports (Cedar Falls, IA) $7,563.95 Craft -Cochran (Waterloo, IA) Did not submit bid Iowa Sports Supply (Cedar Falls, IA) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re;pect>;ully submitt 9(j 12) LLL.(L lf.%ZGctiice 7 - (Signature Dep ad or Designee) Date (Signature Finance Dept. Review) $ 1,984,192.00✓ $ /0 ci3 Date K:\shared goodies\forms\sport equip preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 23,716.00 plus est. shipping costs of $ NA to pay for or purchase Video equipment and accessories for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: various video equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. This includes projectors, televisions, message boards, etc. Vendor selected for this purchase: Maximum Sight & Sound (Waterloo, IA) ❑x Bids or written quotes were taken on this purchase, as follows: Maximum Sight & Sound (Waterloo, IA) $23,716.00 DB Acoustics (Marion, IA) $26,589.78 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants x Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-217-8 406 2 - 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfu Ij submitted, $ 1,984,192.00• `"-' ; ; 14,< %C< ( 'At c& f.' /-r-;1U/.3- ignature Depttlea r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\vide preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10- `l'1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,037.40 plus est. shipping costs of $ to pay for or purchase Fertilizer for downtown area maintenance operations. This purchase or expenditure is being made because: These products are needed to properly maintain turf in the downtown area. Vendor selected for this purchase: D&K Products X Bids or written quotes were taken on this purchase, as follows: D&K Products $14.82 per bag Van Diest $18.50 per bag Agrium $17.20 per bag after VGM rebate John Deere Landscapes $18.25 per bag, Pace Supply $19.12 per bag Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Bonds Road Use Tax Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 10,520.00V and the current available balance is $ 8,854.00 Respectfully submitte /v. `'' r> (Signature D t ad or Designee) Date (Si //_/ ") nature Finance Dept. Review) Date K:\shared goodies\forms\Golf chemical preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ()-"1"13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,110.00 plus est. shipping costs of $ to pay for or purchase Dylox to control grubs at the golf courses. This purchase or expenditure is being made because: Grubs are attacking the fairways at all three municipal golf courses. Vendor selected for this purchase: Van Diest I ^ I Bids or written quotes were taken on this purchase, as follows: Van Diest, Webster City $27.60 per 30 pound bag D&K $29.80 per bag Agruim $36.00 per bag JDLandscape $36.00 per bag Contract Specialty $32.13 per bag MTI no bid Pace Supply no bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund n Bonds Road Use Tax Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respee# 4 submitted ---- (Signature D /(7, r Designee) Date Sanitation (Project Code) $ 58,000.00 $ e0" 56: f76 -5 ✓ (-144 /L e&-- GO c s`u-z Signature Finance Dept. Review) /0"f ", o/33 Date K:\shared goodies\forms\Grubs.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (r1'13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000 plus est. shipping costs of $ to pay for or purchase Labor and materials for plantings at City Hall and Veterans Memorial Hall. This purchase or expenditure is being made because: to remove and replace spirea at City Hall and Veterans Memorial Hall. Vendor selected for this purchase: Jordan's Nursery ❑X Bids or written quotes were taken on this purchase, as follows: Jordan's Nursery $3,390.00 Matthias Landscaping $4,296.00 Meyers Nursery $5,557.65 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /( (Signatur t. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ T810.00 /S1' )' $ $ 433 68— / 3 c'c l K:\shared goodies\forms\spirea.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I0"1'13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,166.03 plus est. shipping costs of $ 0.00 to pay for or purchase Install auxiliary control handle and harness This purchase or expenditure is being made because: Required to operate mill Vendor selected for this purchase: Murphy Tractor Co I I Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM required parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation EBonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-19-7100-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 355,000.00 $ 264,444.82 (�../ , /X(. K:\shared goodies\forms\Street Department - Skidsteer Mill Controls - Sep 2013 (Mar 2010) ?-30 -i3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17.080.00 plus est. shipping costs of $ to pay for or purchase Advanced Warning Beacon and "Prepare To Stop When Flashing" Sign City Clerk Use Only Finance Committee Approval Date t,o-l-[2) This purchase or expenditure is being made because: Safety Project at the intersection of Hwy 218 (Washington St.) and Shaulis Rd. USTEP Project 45% - city / 55% - USTEP Vendor selected for this purchase: General Traffic Controls, Inc. QX Bids or written quotes were taken on this purchase, as follows: General Traffic Controls, Inc. Spencer, Iowa Traffic Control Corporation Ankeny, Iowa $17, 080.00 $18,000.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund D Road Use Tax 0 Sewer Sanitation ❑X Bonds D Federal/other grants DOther (specify) This expenditure is to be coded to the following budget line -item: 412-17-7161-2125 (45%) TOF-217 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, � /4/1 ,LCJ .�i/LC('�1-' Cl/3C)/�C3 -/) �Gu.�;u � /.�!.L<..�u) /�� /. ,/3 (Sign ure Dept. He d or Designee) Date (Signatur Finance Dept. Review) Date $ 60,000.00 (RC/ c( $ 60,000.00 K:\shared goodies\forms\2013-September-Expenditure Pre -Authorization - Beacons and Sign USTEP project - 218 & Shaulis.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 9,061.15 plus est. shipping costs of $ 300.00 to pay for or purchase Themoplastic arrows and sealer City Clerk Use Only Finance Committee Approval Date tel This purchase or expenditure is being made because: Arrows are being installed on streets in place of painting yearly Vendor selected for this purchase: Flint Trading Inc. QX Bids or written quotes were taken on this purchase, as follows: Flint Trading, Inc. Thomasville, NC $9,061.15 3M St. Paul, MN no bid on heat applied arrows Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund El Road Use Tax 0 Sewer Sanitation Bonds FederaVother grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1A000.00 ✓ and the current available balance is $ 1®,000.00 Res•ectfully submitted Sig ature Dept. H--d or Designee) •:te (Signature Finance Dept. Review) Date K:\shared goodies\forms12013-September-Expenditure Pre -Authorization - Flint Trading Arrows & Sealer.xls (Mar 2010) City Clerk Use Only Finance Committee 1 Approval Date ktYA "t J City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 22,896.00 plus ext. shipping cost of $ 2.100.00 Carts, Garbage and Yard waste Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace damaged carts and new accounts nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Otto carts company are the lower priced per cart then Mid- Iowa and they can deliver sooner Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: ESewer: ESanitation: Bonds: ❑Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 575/15/5400/1596 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 84,000.00 V $ 84,000.00 to / OW) 411.< Lt. /o-/" 'i3 (Signature Dep(. Head Or Designee) Date (Signature Finance Dept. Review) Date 65 Edge carts — by end of October 95 Millennium carts — by end of October 95 Edge Carts — Mid December I would recommend going with the Millennium carts for the 95's and the Edge carts for the 65's for this order based on the turnaround time. The millenniums are a similar cart, just a little shorter and wider with a lower Toad height for the residents. I have attached the brochure for your review. (300) 95 gallon carts - $44.75 each ($13,425) (231) 65 gallon carts - $41.00 each ($9471) Freight - $2100 TOTAL — Carts & Freight ---- $24,996.00 (applicable taxes apply) Please let me know if you have any questions. Best regards, Juli Applegate Area Sales Manager 704-941-1808 Due to constant fluctuations in the raw materials and freight markets, prices are good for 30 days. City Clerk Use Only Finance Committee Approval Date tb' 13 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,600.75 pump parts plus ext. shipping cost of $ 200.00 to pay for or purchase This purchase or expenditure is being made because: # 1 transfer pump in thickner bldg. needs to be rebuilt X❑ Bids or written quotes were taken on this purchase, as follows Quotes from Mc2 $5310.00 and Liberty Process $3600.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: 111Road Use Tax: ElSewer Sanitation: Bonds: Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respe tfully submitted, 7- 23- /3 /,:eu.(.6 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 250,000.00 17 20G,161.65 Sep 1113 10:38a Liberty Process Equipment Liberty Process Egtapment, Inc. 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO. IA 50701 Confirm To: RICHARD OLSON Quote 8476407855 p.1 Page 1of1 Quote Number: 0045334 Quote Data: 9r17/2013 Quote valid through 10/1772013 Customer Nu bet: CITWAT Salespe sor: MARK SNITOWSKY Ship To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Customer Reference 4G036G2 SPARES Item Description KPG 951 L CDQ GEAR JOINT KIT Ship VIA F.O.B. Terms ARLINGTON HTS NET 30 DAYS Unit EACH Serial Number Approximate Delivery STOCK TO INCLUDE: (1) RING GEAR, (1) BALL GEAR, (2) KEYS, (1) PRIMARY THRUST PLATE, (1) SECONDARY THRUST PLATE, (1) LOCK NUT & (1) SEAL SUPPORT KPG87QL CDQ GEAR JOINT SEAL KIT EACH TO INCLUDE: (1) 41 PG1130L 0-RING, (1) 13 PG087QL GEAR JOINT SEAL, (1) 5 6G114QL 0-RING (SHAFT HEAD 35 PG0085L RETAINING RING 5 BG114QL 0-RING (SHAFT HEAD) 14 PG1261L CDQ DRIVE SHAFT 23 PG0571L LANTERN RING SET 22 PG0423L PACKING SET 21 PG041DL PACKING GLAND HALF TRUCK FREIGHT PRICES ARE NET. PACKAGING FEE $12.00 PER THANK YOU MARK SNITOWSKY EACH EACH EACH EACH EACH EACH EA St / %iS Tic. fie /=7.0 m/J Qty 1 1 1 1 1 1 2 Price Amount 665.75 29.25 19.50 3,75 2,400.00 117.75 177.75 87.00 200.00 tie r Ag;0 e) Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of shipment. Effective March 1, 2012 our packing/handling charge will be $12 per package. Visit our websiteat http://www.ttbertyprocess.com Engineered Products For the Manufacturing & Processing I 666.75 29.25 19.50 3.75 2,400.00 117.75 177.75 174.00 200.00 12.00 Total: (3,800.75. ICe,fAf d ustries `tt 36©a7S i 9/17/2013 00:33 4023339663 MC2 INC PAGE 01/01 Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 FAX MEMO DATE: S pT . l 7 , 2013 ATTN: 'RC U,4QD 01-sv-7J• COMPANY: 146I114.co . !A. -' rR FAX #• 3!9 - 241 _ 4523 SUBJECT. /00 Pa5 1LTS. FROM: Roger D. Gellhaus Total Number of Pages: t MESSAGE: K+Gk ar:o. • AS. STaQ 'T�t��4LQcu(!1<o 9/2-6" rnceiKio papa poct)06-1 664balL copra r - - Ie P i 15l . - 1312.`9 _lacauzfir. Az wr - 1P4.87c2 — "=,3°" iifrrtgmit.16 -PGQSS bray SgtoT - R12G1 f2LIru-- Rir51 e-nCs, Sir — PG ci4 23 - PACIGnG - Jnu n- 34`q $`a - 3!?&4:2 e.-1604 # 'i 2 E6c_ l 359a' 6 rM 33/<.00 y E-Mail Address: infoOrnc2h2o.com City Clerk Use Only Finance Committee Approval Date /0 7- 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 45,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting of ceiling at Exhibition Hall - 5 Sullivan Brothers Vendor selected for this purchase: Personified E Bids or written quotes were taken on this purchase, as follows: Personified - $45,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: pi( General Fund 0 Road Use Tax n Sewer 0 Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: {t1 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signat e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Ceiling Painting Exb Hall.xls (Mar 2010) (Project Code) $ 5C, 0C o / c; c o z; $ v7 /6,6 '-'-f City Clerk Use Only Finance Committee Approval Date 10(2) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 5,401.00 plus est. shipping costs of $ to pay for or purchase National League of Cities annual dues This purchase or expenditure is being made because: Provides training and lobbying opportunities Vendor selected for this purchase: National League of Cities Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: It is a renewal Prior Committee Actions (Dates): Please check the following.box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer Sanitation nBonds Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8909-1-364 nydO /3 If (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 18,200.00 and the current available balance is $ 6,369.00 '/ Respectfully submitted, (SignatuiDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) NATIONAL LEAGUE of CITIES 1301 rennsylvaeia Are., 0W, Waskin0ton, DC 20004-1163 1202-626-30001 fox: 202-626-3043 1 mmr.nk.org Membership Renewal Statement Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Date: 09/03/2013 Invoice #: 93632 Member #: 0000011520 Member Since: 01/01/1957 Membership Expiration: 12/31/2013 Thank you for your municipality's continued dedication to shaping the future of America's municipalities and to the citizens you represent. Without the participation of your municipal officials and staff, NLC could not fulfill its commitment to Helping City Leaders Build Better Communities. Renew today so we can maintain our momentum! Sincerely, Clarence E. Anthony NLC Executive Director & Former Mayor, South Bay, Florida Questions? Contact Member Relations at membership@nlc.org or toll free 877-827-2385. Description Quantity Price Discount Amount Direct Member Dues 1 $5,401.00 The Legal Defense Fund is supported in part by voluntary contributions from NLC members. Funds collected will cover fees for carefully selected litigation on behalf of municipalities where a court decision or regulatory ruling could have a significant impact. The NLC board suggests a contribution equal to 5% of a member city's annual dues. However, contributions of any size are welcome. $0.00 $5,401.00 Invoice Total $5,401.00 Amount Paid $0.00 PLEASE PAY $5,401.00 LDF Contribution (5% of Dues = $270.05) $ TOTAL $ PLEASE DETACH AND REMIT WITH YOUR PAYMENT Invoice #: 93632 Member #: 0000011520 Suzy Schares City Clerk City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 Select Payment Method ❑ Check Enclosed (Made payable to National League of Cities) ❑ Visa ❑ MC ❑ Amex Card # Card Holder's Name Exp Date / CW: Card Holder's Signature Remit Payment To: NLC Accounts Receivable c/o National League of Cities, 1301 Pennsylvania Ave., NW - Suite 550, Washington , DC 20004 Total Due: Amt Remitted : $5,401.00 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 4,267.00 plus est. shipping costs of $ to pay for or purchase Fidelity Bond/Crime Coverage City Clerk Use Only Finance Committee Approval Date /0-7- 13 This purchase or expenditure is being made because: required insurance for several grants Vendor selected for this purchase: Sinnott Agency, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: It is a renewal Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax El Bonds ❑ Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8900-1364 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is _Respectfull ry submitted, Sanitation (Project Code) $ 883,000.00 ✓ $ 37,123.03 C1C` �� i-Th eC�CCCr �i CrL I� '2 Oi3 (Signatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) THE The Sinnott Agency, Inc. S/NNo7T 622 W 4th Street - PO Box 1918 AGENCY. aterloo, IA 50704-1918 INC.NC. Phone : 319-233-6103 Fax : 319-234-8133 shm 1923- CITY OF WATERLOO 715 MULBERRY ST WATERLOO, IA 50703 INVOICE# 637 Page1 ACCOUNT NO. OP WATER-5 JT DATE 09/12/13 PRODUCER Steven Sinnott BALANCE DUE ON 09/15/13 AMOUNT PAID AMOUNT DUE $ 4,267.00 Itm # Due Date Trn Type Description INVOICE # 637 Amount 1424 09/15/13 REN CRIM Renewal - Crime $ 4,267.00 Invoice Balance: $ 4,267.00 Thank you for your business. City Clerk Use Only Finance Committee Approval Date 10 —1 _ 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire $ NTE $15,000.00 plus est. shipping costs of $ TBD (10) Ten sets of firefighter turnout gear. Department to expend to pay for or purchase This purchase or expenditure is being made because: We have (4) new recruits that are getting gear as well as (6) other sets that need to be replaced. Vendor selected for this purchase: MES-Muncipal Emergency Services, Inc. I x I Bids or written quotes were taken on this purchase, as follows: Bids are attached. /N s h/-'2. .� Sh,nr ~ir ✓o-e /`1 - "/5y3 L J n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax Sewer E Sanitation EBonds n Federal/other grantsEi Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecc y su mit G $ 75,000.00 V $ 10,183.38+4,947.64 /I73i t., 1.-c 2 /J' ;2- ,2-t 43 Sent over October 2,'2013. MUNICIPAL GENCY SERVICE. E Eastern Iowa Sales Delhi, IA 1880 East Military Avenue Fremont, NE 68025 www.mesfire.com 800-228-9014 Toll Free 402-727-5785 Office 402-380-1575 Cell 402-727-5789 Fox f 0 oldsm ith @ mesfi re. m m Company Name rECTIVE JACKET and TROUSERS STRUCTURAL FIRE FIGHTING EET for WATERLOO FIRE RESCUE May 6th, 2013 Company Represenative • rL L.,v r phi ' rr Protective Coat $ b Protective Trouser $ to a- ! Total IY-fs? Signature of Company Representative Signature of Chief of Fire Services Date S (including sizing and shipping) Date 015 l ?� Jeri u0Iasmttn Eastern Iowa Sales Delhi, IA MUNICIPAL 1880 East Military Avenue Fremont NE 68025 www.mesfire.com 800-228-9014 Toll Free 402-727-5785 office 402-380-1575 Cell 402-727-5789 Fax 19oldsmith9mesfire.com Company Name ECTIVE JACKET and TROUSERS STRUCTURAL FIRE FIGHTING EET for WATERLOO FIRE RESCUE May 6`h, 2013 Company Represenative j rter, L.v1 Jr,' � Protective Coat $ 6 q Protective Trouser $ 4 A Total • I ,Y Signature of Company Representative Signature of Chief of Fire Services Date (including sizing and shipping) Date )15 L2) Company Name PROTECTIVE JACKET and TROUSERS for STRUCTURAL FIRE FIGHTING BID SHEET for WATERLOO FIRE RESCUE May 6th, 2013 S-r,ekc'0,t') Company Represenative V c—A-N,ea,,,J Protective Coat $ \ 1 C Protective Trouser $ lP 014 Total $ \ S L� (including sizing and shipping) e-PSignature of Company Representative C vY\ &n--‘.p--ate 5 5 ^ ( 3 Signature of Chief of Fire Services Date Sandry;Fire Supply, LL.4 Se viag Thosalh'lia Sere Our Comiuuriilies Ron Shanahan Fire/Rescue Sates Rep Cell Phone: 56a 212 9095 618GU) Sttet DeWitt, _IA' 52742 Office{ 88S-58G2938 ',Fax:;563 659- 6147 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE $3,000.00 plus est. shipping costs of $ 800.00 to pay for or purchase Under body structural supports for Engine 303 City Clerk Use Only Finance Committee Approval Date 10 —1— t22 `, This purchase or expenditure is being made because: Extensive corrosion damage under carriage of truck Vendor selected for this purchase: Global Emergency Products ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Single source custom parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2128 1, 7 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull .ubmm tted, Sanitation (Project Code) $ $ B 747.6,1 U4)0 7)7Ge._. /.f.to /_,24)13 (Signat re Dept! H:>" ie 'graee) Date (Signature Finance Dept. Review) Date Sent over October 1, 2013 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 (4,001.00) Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 5,146.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2151 700,000.00 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 31,722.83 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-12-1400-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 10,183.38 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 7,800.00 Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 1 of 2 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1O' 1— I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,896.50 plus est. shipping costs of $ NA to pay for or purchase miscellaneous individualized fitness and strength training equipment. This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: MFAC/Perform Better (Cranston, RI) ❑x Bids or written quotes were taken on this purchase, as follows: MFAC/Perform Better (Cranston, RI) $3,896.50 Power Systems, Inc. (Knoxville, TN) $4,048.06 Gopher (Owatonna, MN) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds IJ Road Use Tax Sewer Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. a. or Designee) $ 1,984,192.00 $ •1,150,331.00 /,1e23,t,i� -- K:\shared goodies\forms\misc equip preauth.xls (Mar 2010) Date (Sign'ature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date IU"1 t5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,117.00 plus est. shipping costs of $ to pay for or purchase Dexter Commercial Family Stack Washer/Dryer unit for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: the stackable washer/dryer unit will be necessary to launder items utilized at the Cedar Valley SportsPlex. Vendor selected for this purchase: Century Laundry Distributing (Cedar Rapids, IA) x Bids or written quotes were taken on this purchase, as follows: Century Laundry Distributing (Cedar Rapids, IA) $9,117.00 RJ Kool Company, Inc. (North Kansas City, MO) $10,341.00 CKS Company (Mooresville, IN) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants x Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 V. $ GO // c,"; Ycid gnature D.1'Head or Designee) Date (Signature Finance Dept. Review) Date Kr\shared aoodies\formslwasher dryer oreauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date id-1-1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,924.81 plus est. shipping costs of $ to pay for or purchase Electric gator for the Cedar Valley SportsPlex. To be purchase from John Deere Corp, delivered by P&K Midwest Waterloo IA This purchase or expenditure is being made because: to be used for field house turf maintenance. Vendor selected for this purchase: John Deere Corporate Bids or written quotes were taken on this purchase, as follows: I ^ I Bids or quotes were not taken on this purchase because: This is previously bid State of Iowa DOT pricing through P&K Midwest. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer [] Sanitation n Bonds n Federal/other grants ❑X Other (specify) T Winter Estate This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is //, ..7 d or Designee) Date (Signature Finance Dept. Review) Date $ 1,984,192.00 17 $ ///U. f,36 "� K:\shared aoodies\forms\Expenditure Pre-Authorization.xls (Mar 20101 City Clerk Use Only Finance Committee Approval Date (l)' �i' 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,875.00 plus est. shipping costs of $ to pay for or purchase 16 foot landpride mower. A 2008 Landpride AFM4216-572547 will be traded in with this purchase. This purchase or expenditure is being made because: to maintain the rough at the golf courses. Vendor selected for this purchase: Phelps Implement, Grundy Center IA X Bids or written quotes were taken on this purchase, as follows: Phelps Implement, Grundy Center $8,875 P&K Implement, Waterloo $10,960.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds n Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4120-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 167,000.00 and the current available balance is $ 33,645.00 Respectfullysubmitted, (Sidhature Dept. _ea or Designee) Date Signature Finance Dept Review) /1)''.-i3 Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ID-1—)75 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 20,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase (1) Level -Ice System for Young Arena's new zamboni, including on -site installation and staff training. This purchase or expenditure is being made because: this technology on the new zamboni will reduce energy, operating and maintenance costs & give Young Arena users the most level ice sheet possible created by laser technology. Vendor selected for this purchase: x Latec Instruments Inc, ON Canada $20,600 Bids or written quotes were taken on this purchase, as follows: Latec Instruments Inc, ON Canada $20,600 R&R Specialties, Somerset WI $21,700 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax El Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4500-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 155,000.00 $ 23,733.95 1)3 1..,G(.�'�i,r, ; ��' ,2- ,/ gnature Dep��'d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2013 Level -Ice System.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 03-1-13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,300.00 plus est. shipping costs of $ NA to pay for or purchase Scoreboards (including installation) for the gymnasium space at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: scoreboards are called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: Iowa Direct Equipment (Cedar Falls, IA) ❑x Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment (Cedar Falls, IA) $7,300.00 Fair -Play Scoreboards (Des Moines, IA) $9,305.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax I I Sewer Sanitation Federal/other grants X I Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, /(' r� 5 G'1'lter, .(-G /i.) A244. /C�I� G'i3 (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date $ 1,984,192.00 $ / / 6 &,. 3 31 �w K:\shared goodieslformslplex scoreboard preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date i(-1-I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,881.00 plus est. shipping costs of $ to pay for or purchase 100 gallons of broadleaf spray. This purchase or expenditure is being made because: to maintain park turf. Vendor selected for this purchase: D&K Products Des Moines IA X Bids or written quotes were taken on this purchase, as follows: D&K Products $18.81 per gallon Van Diest, Webster City $19.09 per gallon Agrium $21.95 per gallon Specialty Turf & Ag $25 per gallon John Deere Landscapes $26.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax ri Sewer Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 1;�1 Gu (.,); rb' i3 (Signature Dept5d or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 22,000.00 $ 20,691 00 K:\shared goodies\forms\Expenditure Pre -Authorization. xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date lu'i'i?) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,618.60 plus est. shipping costs of $ NA to pay for or purchase deck tables and chairs for the Leisure Pool area of the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Deck chairs and tables are called out in the FF&E budget for the Cedar Valley SportsPlex project. Vendor selected for this purchase: Furniture Leisure (Bunnell, FL) x Bids or written quotes were taken on this purchase, as follows: Furniture Leisure (Bunnell, FL) $1,618.60 In the Swim Pool Supplies (Chicago, IL) $1,727.72 Park N Pool (Lexington, VA) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 , I X (Fund - Department - Activity -Account Number) c/,< (Project Code) in which the budgeted amount is $ 1,984,192.00 and the current available balance is $ / / 4<%, L3/ Respefly submitted, J / yl j: i' / ; ✓`.(' % r L 11 /J', - 4'i3 (Signature Dep ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\plex pool furn preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 1 Approval Date 1b" 1'13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,563.95 plus est. shipping costs of $ N/A to pay for or purchase An assortment of athletic equipment and supplies for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: These supplies (balls, ball racks, pitching machines, etc) are needed for the operation of the Cedar Valley SportsPlex. Vendor selected for this purchase: BSN Sports (Cedar Falls, IA) x Bids or written quotes were taken on this purchase, as follows: BSN Sports (Cedar Falls, IA) $7,563.95 Craft -Cochran (Waterloo, IA) Did not submit bid Iowa Sports Supply (Cedar Falls, IA) Did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ri Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ec//K ully submiitttt�Jd,, ,( 'Z' � (�) /�-7 7/ . , ; ( %C:.0 . / . / t: , 70 / <`L'/ (Signature Dep ad or Designee) Date (Signature Finance Dept. Review) Date $ 1,984,192.00 ✓ $ K:\shared goodies\forms\sport equip preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date \ 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 23,716.00 plus est. shipping costs of $ NA Video equipment and accessories for the Cedar Valley SportsPlex. Department to expend to pay for or purchase This purchase or expenditure is being made because: various video equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. This includes projectors, televisions, message boards, etc. Vendor selected for this purchase: Maximum Sight & Sound (Waterloo, IA) x Bids or written quotes were taken on this purchase, as follows: Maximum Sight & Sound (Waterloo, IA) $23,716.00 DB Acoustics (Marion, IA) $26,589.78 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants x1 Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 426-37-278 4/2d,2 - 2175 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is / espect 1 submitted, ignature Dep $ 1,984,192.00• `"." r Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\vide. preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10"1-1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,037.40 plus est. shipping costs of $ to pay for or purchase Fertilizer for downtown area maintenance operations. This purchase or expenditure is being made because: These products are needed to properly maintain turf in the downtown area. Vendor selected for this purchase: D&K Products X Bids or written quotes were taken on this purchase, as follows: D&K Products $14.82 per bag Van Diest $18.50 per bag Agrium $17.20 per bag after VGM rebate John Deere Landscapes $18.25 per bag, Pace Supply $19.12 per bag Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Road Use Tax Sewer ❑ Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D,'tit. ad or Designee) Date (Project Code) $ 10,520.00 $ 8,854.00 .1% h , ,t /) c t (Signature Finance Dept. Review) / -a)/3 Date K:\shared goodies\forms\Golf chemical preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date I C" City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,110.00 plus est. shipping costs of $ Dylox to control grubs at the golf courses. Department to expend to pay for or purchase This purchase or expenditure is being made because: Grubs are attacking the fairways at all three municipal golf courses. Vendor selected for this purchase: Van Diest X Bids or written quotes were taken on this purchase, as follows: Van Diest, Webster City $27.60 per 30 pound bag D&K $29.80 per bag Agruim $36.00 per bag JDLandscape $36.00 per bag Contract Specialty $32.13 per bag MTI no bid Pace Supply no bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 58,000.00 $ " 1) (. 176. 's RRspeetful submitted ( /(�- )ThtLt(.r.((.},t (Signature Dept. Hea r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Grubs.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1,0-1'13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000 plus est. shipping costs of $ to pay for or purchase Labor and materials for plantings at City Hall and Veterans Memorial Hall. This purchase or expenditure is being made because: to remove and replace spirea at City Hall and Veterans Memorial Hall. Vendor selected for this purchase: Jordan's Nursery X Bids or written quotes were taken on this purchase, as follows: Jordan's Nursery $3,390.00 Matthias Landscaping $4,296.00 Meyers Nursery $5,557.65 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110 1371 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, -/ )P /0-/- 6,i.3 (Sinature Finance Dept. Review) Date (Signatur t. Head or Designee) Date $ 8;840.00 1S'1 i) $ 8;493-:06 / 3 K:\shared goodies\forms\spirea.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 10"1'6 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 3,166.03 plus est. shipping costs of $ 0.00 Install auxiliary control handle and harness Department to expend to pay for or purchase This purchase or expenditure is being made because: Required to operate mill Vendor selected for this purchase: Murphy Tractor Co n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: OEM required parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds 17 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 412-19-7100-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 355,000.00 '-- $ 264,444.82 ?-30 -i3 K:lshared goodies\forms\Street Department - Skidsteer Mill Controls - Sep 2013 (Mar 2010) )1( Gu L City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 10""A'15 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17.080.00 plus est. shipping costs of $ to pay for or purchase Advanced Warning Beacon and "Prepare To Stop When Flashing" Sign This purchase or expenditure is being made because: Safety. Project at the intersection of Hwy 218 (Washington St.) and Shaulis Rd. USTEP Project 45% - city / 55% - USTEP Vendor selected for this purchase: General Traffic Controls, Inc. Bids or written quotes were taken on this purchase, as follows: General Traffic Controls, Inc. Spencer, Iowa Traffic Control Corporation Ankeny, Iowa $17,080.00 $18, 000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax E Sewer Sanitation E Bonds E Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7161-2125 (45%) TOF-217 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res pecttfffulllyy�submitted, / fit " i,t) £' q /`7(.)/ (Sign ure Dept. He d or Designee) '� �ce irti/;�� e /.r%tip 1r� , /0 i (`Date (Signatur Finance Dept. Review) Date (Project Code) 6L,G4ri i $ 60,000.00 'v $ 60,000.00 V `73ct K:\shared goodies\forms\2013-September-Expenditure Pre -Authorization - Beacons and Sign USTEP project - 218 & Shaulis.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 0-1-6 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 9,061.15 plus est. shipping costs of $ 300.00 to pay for or purchase Themoplastic arrows and sealer This purchase or expenditure is being made because: Arrows are being installed on streets in place of painting yearly Vendor selected for this purchase: Flint Trading Inc. El Bids or written quotes were taken on this purchase, as follows: Flint Trading, Inc. Thomasville, NC $9,061.15 3M St. Paul, MN no bid on heat applied arrows ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax ❑ Sewer Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is $ 1(5,000.00 ✓ Res•ectfully submitted )!%���. (�% _ ,�, tc'( _ )� i-) �_�'/3 '(Sig ature Dept. He d or Designee) • =te (Signature Finance Dept. Review) Date K:lshared goodies \forms\2013-September-Expenditure Pre -Authorization - Flint Trading Arrows & Sealer.xls (Mar 2010) Finance Committee Approval Date 10-1 'l7 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 22,896.00 plus ext. shipping cost of $ 2,100.00 to pay for or purchase Carts, Garbage and Yard waste This purchase or expenditure is being made because: To replace damaged carts and new accounts Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Otto carts company are the lower priced per cart then Mid- Iowa and they can deliver sooner Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: ❑Sewer: nSanitation: Bonds: ❑Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 595/15/5400/1596 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 84,000.00 `'t and the current available balance is $ 84,000.00 Respectfully submijted, to- / - Ze/3 (Signature Dep . Head Or Designee) Date (Signature Finance Dept. Review) Date 1„GC2L .(.L,L_ G'siJ,GUI,:izc 1, /' rl3 65 Edge carts — by end of October 95 Millennium carts — by end of October 95 Edge Carts — Mid December I would recommend going with the Millennium carts for the 95's and the Edge carts for the 65's for this order based on the turnaround time. The millenniums are a similar cart, just a little shorter and wider with a lower load height for the residents. I have attached the brochure for your review. (300) 95 gallon carts - $44.75 each ($13,425) (231) 65 gallon carts - $41.00 each ($9471) Freight - $2100 TOTAL— Carts & Freight $24,996.00 (applicable taxes apply) Please let me know if you have any questions. Best regards, Juli Applegate Area Sales Manager 704-941-1808 Due to constant fluctuations in the raw materials and freight markets, prices are good for 30 days. City Clock Use Only Finance Committee t 2 Approval Date b l- �> City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,600.75 plus ext. shipping cost of $ 200.00 pump parts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: # 1 transfer pump in thickner bldg. needs to be rebuilt nBids or written quotes were taken on this purchase, as follows Quotes from Mc2 $5310.00 and Liberty Process $3600.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: 111Road Use Tax: []Sewer: []Sanitation: []Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is (Project Code) $ 250,000.00 ✓ $ 2067161768 1,.{ ` 2 Respe tfully submitted - /i -�`c�.�.,,. 9- 23- i3 ) ,I../,t (" L >,,L �,7.( -I /-a(,,/,3 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date I, 10 i Lioertyrrocesstquipment 8476407855 Liberty Process Equipment, Inc. 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone: (847) 640-7867 Fax: (847) 640-7855 Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Confirm To: RICHARD OLSON Quote Quote Nu bE Quote at Quote ali Customer Nu be Saiespe . or Ship To; CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 p.1 Page 1 of 1 r: 0(146334 9/17/2013 1 through 10/17/2013 CITWAT : MARKSNITOWSKY Customer Reference 4G036G2SPARES Ship VIA F.O.B. Terms ARLINGTON HIS NET 30 DAYS Approximate Delivery STOCK Item Description Serial Number Unit Qty Price Amount KPG951L CDQ GEAR JOINT KIT EACH TO INCLUDE: (1) RING GEAR, (1) BALL GEAR, (2) KEYS, (1) PRIMARY THRUST PLATE, (1) SECONDARY THRUST PLATE, (1) LOCK NUT & (1) SEAL SUPPORT KPG87QL CDQ GEAR JOINT SEAL KIT 1 EACH 1 TO INCLUDE: (1) 41 PG1130L 0-RING, (1) 13 PG087QL GEAR JOINT SEAL, (1) 5 BG114QL 0-RING (SHAFT HEAD 35 PG0085L RETAINING RING EACH 1 5 BG114QL 0-RING (SHAFT HEAD) EACH 1 14 PG1261L CDQ DRIVE SHAFT EACH 1 23 PG0571L LANTERN RING SET EACH 1 22 PG0423L PACKING SET EACH 1 21 PG041DL PACKING GLAND HALF EACH 2 TRUCK FREIGHT EA 1 PRICES ARE NET. PACKAGING FEE $12.00 PER THANK YOU MARK SNITOWSKY 666.75 666.75 29.25 29.25 19.50 19.50 3,75 3.75 2,400.00 2,400.00 117.75 117.75 177.75 177.75 87.00 174.00 200.00 200.00 £ic �cp e) 12.00 Quoted prices In US dollars. Do not Include shipping or packaging charges which will be added to our invoice al the time of shipment. Effective Match 1, 2012 our packing/handling charge will be $12 per package. Visit our website at http://www.libertyprocess.com Total: 3,800.75�� gee. Engineered Products For the Manufacturing & Processing Industries 9/17/2013 00:33 4023339663 N'102 INC PAGE 01/611 Mc2, Inc. • Phone (402) 333-9660 • FAX (402) 333-9663 2320 5. 156th Circle • Omaha, Nebraska 68130-2511 .DATE: PAX MEMO Servr , 20 2.3 A%TN: 12C.u.AQD Ct.s0-7J • COMPANY:: 14sartcra. ao IA. ca w r` FAX it: 31q-2q1-4523 SUBJECT: 11109 i.10 Ro firs. FROM: Roger D. Gellhaus Total Number of Pages: 1 MESSAGE: T3Ji:��tst�oc�tVL 9RG 1'Y ua Pam pax 2 �w�av r le Si - 3r. SEAL lit - kW? A/ 452 al-Awi 6 41- -Pt, a85_-- p-12.►1.SG. Bev [ L � blz1v - T- 12/o I Lam. fZ ier Rx(YS1. Thaknu 1z6.- PCB 4 23 - nG uD PLz O4 1392.`9 'E cN. sil03C : 4.J • 61' tr-4M 4 C�Ace #'72 EAc1-1 s 359- T9 772444-s.afit ,lame,.- lT;WC/e'.f•a.-E.e eJA�� x 2 : S 1!ate AP �3 /1. GP ►r 44 L 4J , 1-11)4J5 ark 1U5 b 12G UOFbrL,pr]6r1. ] . E-Mail Address; infrimc2h2o.com PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Viotti Project Name (from page one) IDOT Air Service Development FY14 /a-T/3 Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760 / 7700 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 28,000.00 28,000.00 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3111 Hotel/Motel Tax (Each column should only include amounts by fund) Fund: Fund: 291 010 Fund: Fund: Total EXPENDITURES: TOTALS $ 28,000.00 $ $ - $ 28,000.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1319 Other Prof 15,200.00 _ 3,800.00 19,000.00 1351 Advertising 12,800.00 3,200.00 16,000.00 TOTALS $ 28,000.00 $ 7,000.00 $ $ $ 35,000.00 /%/I _//'�GI�sLt (Signature Dept. Head) Date Si nature Finance Dept. Review) 9 P Date users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY14.xls\Page 2 (Donat-non constr) (April 2003) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE IDOT Air Service Development FY14 Steve Wareham $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name 2014 Air Service Development Program C. City Match Source of Funding Airport Operations Budget D. Other Entities Yes No Name % Paid by federal grant % Paid by state grant % Paid by City % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 80.00% 20.00% Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ Done None ❑ ❑ Yes None 5. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include purchase of air service consultant services to obtain market data, develop airline proposals, provide air sevice analysis, and assist in other air service issues related to passenger air service. A portion of the funds will be used for traditional advertising. Page 2 must be attached and signed. users 1michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY14.xls\Page 1 All Projects (Feb 2007) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date /0+13 Project Name (from page one) Police Grant - Alcohol Incentive Grant Task 56 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison 3373 Fed Pass thru for Iowa EXPENDITURES: To be assigned by the Finance Dept Project No. 11GRT Subproject No. TK56 (Each column should only include amounts by fund) Fund: 010- Fund: _010- 11 11 1150 1160 Bond Fund Total 37,820.00 37,820.00 TOTALS $ 37,820.00 $ - $ $ $ 37,820.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1125 Overtime 32,320.00 32,320.00 1346 Travel/training 750.00 750.00 1561 Education Materials 250.00 250.00 1563 In Car Video 4,500.00 4,500.00 TOTALS $ 37,820.00 $ Vo. o 9 M ,. (Signature ept. Head) Date $ $ 37,820.00 rKe71✓ l' LA (- Ji c d L .') (Signature Finance Dept. Review) z Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Alcohol Incentive Grant - Task 56 City Contract No. Project Manager Project Budget Total Captain Joe Leibold $ 37,820.00 1. How will this project be funded? Federai Foss- '77/17u-- �0 (�/� CFDA # t & l-fwyTr< � Sal -Dor nrnoland San __ _ _ __ R�%)�in. A. Federal Grant Yes )C No Grant Name B. State Grant Grant Name C. City Match D. Other Entities Name Yes x No Pass thru Source of Funding Yes No To be assigned by the Finance Dep Project No. 11 GRT Subproject No. TK56 % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number PAP-14-405d-M6OT % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) Done None n ❑ ✓ Yes No ❑ ❑X ❑ El ❑ El ❑ E ❑ ❑X ❑ ❑X 0 El This grant will cover directed overtime enforcement, training related travel, educational materials & 1 in -car video camera. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010)