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Home My WebLink About09/23/20131. 2. 3. 4. 5. 6. 7. 8. 9. 10. FINANCE COMMITTEE September 23, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 16, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed John Lenius, Housing Iowa Association of HCC 10/02/2013- $300.00 Inspector Housing Officials Waterloo, IA 10/04/2013 Kent Shankle, Cultural & Eric Guttelewitz New York 09/27/2013- $2,715.00 Arts Director Exhibit City, 10/04/2013 Plainfield (Revised MA, date for Barrington add. Pick RI up in NYC) Eric Guttelewitz, visiting artist Eric Guttelewitz Waterloo, IA 10/16/2013- $595.00 exhibit reception 10/18/2013 Craig Clark, Building Official ICC Legal and Management Des Moines, IA 11/11/2013 $110.00 Jeff Siebel, Property Safety Inspector ICC Fire Inspector II Des Moines, IA 11/11/2013 $185.00 Tom Siglin, Lieutenant; Scott Confined Space Rescue Iowa City, IA 9/16/2013- $3,418.00 Ernst, Firefighter 9/20/2013 (amended to add night) 8 sworn officers CTK Interview and Waterloo, IA 11/04/2013- $1,800.00 Interrogation School 11/06/2013 Steve Jordan, Fire Marshal 2013 Hawkeye State Ankeny, IA 10/22/2013- $678.00 Fire Safety Assoc. Fire 10/25/2013 Prevention Education Conference Matt Vlasak, Craig Hintzman, Tina Schellhorn, Roger One/Two Family Dwelling and Power Waterloo, IA 10/16/2013 $780.00 Wooden, Nate Alderman, Kelby Haynes, Signal Quality Training Sessions Technicians and Electricians Larry Ticknor, Rusty Zey, Randy Shepard, Troy Deeds Airport Wildlife Training Waterloo, IA 10/4/13 $800.00 11. Approval to seek sealed bids for one (1) 2014 Automated Side -Loader Garbage Truck — Submitted by Mark Rice, Public Works Director. 12. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $1,498.67 Replacement condenser for Livingston pilot lounge Bldg Maintenance $7,000.00 Remove and paint exhibition hall at Five Sullivan Brothers Convention Center Bldg Maintenance $25,000.00 Concrete repair at Waterloo Public Library Bldg Maintenance $15,495.00 Concrete sidewalk repair at Five Sullivan Brothers Convention Center Leisure Services $7,000.00 Installation of safety surfaces at City parks Leisure Services $9,606.00 + 4 sets of volleyball standards and storage carts for the $200.00 Cedar Valley SportsPlex Leisure Services $12,000.00 Approx. 500 cubic yards of playground safety surface material Police $7,985.00 2 Motorola half duplex, unencrypted mobile radios with wire loom and accessories Traffic $1,431.25 + 25 Rubber bases $163.00 Traffic $8,090.00 + 2 camera system for video detection for US 63 and $125.00 Airline Hwy Waste Management $11,779.50 + Pump repair $300.00 BUDGET LINE ITEMS TO BE AMENDED 13. Approve project budget for the Homeland Security Investigations Reimbursement Project in the amount of $10,000.00 —Submitted by Dan Trelka, Director of Safety Services. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. 4. 5. 6. 7. 8. 9. FINANCE COMMITTEE September 16, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Welper. Absent: Hart. Moved by Schmitt, seconded by Welper Three. Motion carried. Moved by Schmitt, seconded by Welper approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Welper approved. that the Agenda, as proposed, be approved. Ayes: that the Minutes of July 22, 2013, as proposed, be that the request for the following travel requests, be Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Shelly Kruger, Administrative Secretary Conference for Administrative Assistants Des Moines, Iowa October 17, 2013 $235.00 Dave Mohlis, Captain Northwestern School of Police Staff & Command Andover, Minnesota March 2, 2014 — May 9, 2014 $9,245.00 Darrell Caldwell, Sr., Contractor for Community Development Iowa Dept. of Public Health Lead Poisoning Prevention Program Davenport, Iowa September 4, 2013 $225.00 Brian Baker, Chief HVAC Inspector & Greg Ahlhelm, Plans Examiner ICC Accessibility Training St. Paul, Minnesota November 6-7, 2013 $872.00 Greg Ahlhelm, Plans Examiner HVAC Update Course Waterloo, Iowa November 22, 2012 $227.00 Greg Ahlhelm, Plans Examiner 2013 Hawkeye State Fire Safety Association Education Conference Ankeny, Iowa October 23-24, 2013 $425.00 Michelle Weidner, Chief Financial Officer League of Cities Annual Conference Dubuque, Iowa September 25-27, 2013 $700.00 Noel Anderson, Community Planning & Dev. Director and Aric Schroeder, City Planner PDI 2013 Fall Conference Cedar Falls, Iowa September 25-27, 2013 $590.00 Ayes: Three. Motion carried. Moved by Welper, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est. S/f1 Expenditure Airport $500.00 Coffee, cream & sugar to promote goodwill with passengers Building Maintenance $1,792.00 Annual Service Agreement with Networking Solutions for Five Sullivan Brothers Convention Center • Finance Committee August 5, 2013 Page 2 Building Maintenance $15,130.00 Video camera system Building Maintenance $17,961.58 Five Sullivan Brothers Convention Center wall project Building Maintenance $4,800.00 Power wash, prime and paint gutters & overhang at Veteran's Memorial Hall building Building Maintenance $14,505.00 Sidewalk replacement at Five Sullivan Brothers Convention Center Fire Rescue $4,500.00 NTE Alternator rebuild kits Leisure Services $6,775.00 Suitmate swimsuit dryers for Cedar Valley SportsPlex Leisure Services $3,186.00 + $391.64 Indoor golf hitting mats & limited distance indoor golf balls for Cedar Valley SportsPlex Leisure Services $2,850.00 Tee-shirts for participants in Mayor's Fun Run Leisure Services $15,700.00 NTE Grass seed for 3 municipal golf courses & downtown areas Leisure Services $1,569.00 Replacement of worn out basketball standards at Sullivan Park Planning $1,200.00 Emergency water line repair on city -owned property in 900 block of Lafayette Street Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item Personal Contributions (3381) and Line Item Refund Payments (1785) in the amount of $6,928.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item Tri-County Forfeitures (3000), Tri-County Revenue (3603) and WPD Forfeiture Expenses (1512) in the amount of $140,200.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line Item Cash/Fund Balance (283-30000) and Line Item Building Improvements (1371) in the amount of $22,000.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 16, 2013, in the amount of $2,212,131.50, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Welper that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 23, 2013 Prepared: September 1 2013 Dept. Head Signatur . # of Attachments: SUBJECT: Submitted by: Request for Authorization to Seek Bids for one (1) 2014 Automated Side - Loader Garbage Truck Mark Rice. Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: Estimated $240,000 Source of Funds: Sanitation Operational Policy Issue Alternative Background Information: Request authorization to seek bids for one (1) 2014 Automated Side - Loader Garbage Truck City Clerk Use Only Finance Committee Approval Date q—dg -/3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,498.67 plus est. shipping costs of $ to pay for or purchase replacement condenser for Livingston pilot lounge. This purchase or expenditure is being made because: air conditioning unit is not working. Vendor selected for this purchase: Dalton PHC ❑X Bids or written quotes were taken on this purchase, as follows: Dalton PHC $1,498.67 Plumb Tech $1,793.00 Young PH $2,100.14 pi Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 114,973.00 $ 14:13,$0 S/s �a Respectfully submitted, 611e L Cq/11V7 ,l •a (Signature Dept. Head or De •gnee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Livingston Pilot Lounge A_C.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Remove an dp i it exhibition hall including touch up painting at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Michael Painting & Decorating Inc. QX Bids or written quotes were taken on this purchase, as follows: Michael Painting & Decorating Inc. - $7,000.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res • - fully sub (Project Code) $ f5() 61 ((6 )1.ac/ LEA, %L k plc /5' '/33 e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 25,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Concrete repair at Waterloo Library not to exceed $25,000.00 @ 550 per sq ft Vendor selected for this purchase: Mike Dolan Concrete l l Bids or written quotes were taken on this purchase, as follows: Mike Dolan Concrete - $25,000.00 @550 per sq ft ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respee ull fitted, ( IS gnatu er Dept. Head or Designee) (Project Code) $ K"Svr'i $ �G"�� Yes f1t?t, C4'� d �u2 s',0:3 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) �(Siyii Dep City Clerk Use Only Finance Committee Approval Date 9-a3 /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 15,495.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: For additional repair of concrete sidewalks at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Mike Dolan Concrete E Bids or written quotes were taken on this purchase, as follows: Mike Dolan - $15,495.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res tfully sub r dFDesignee) Date (Signature Finance Dept. Review) Date (Project Code) $ /r :` 00 t! K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Add Sidewalk Replacement.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ?-a?3— /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,000.00 plus est. shipping costs of $ to pay for or purchase installation of safety surface in various City parks. This purchase or expenditure is being made because: need to install safety surface to bring parks up to safety codes. Vendor selected for this purchase: Professional Lawn Care Waterloo IA ❑X Bids or written quotes were taken on this purchase, as follows: Professional Lawn Care, Waterloo IA $10 per cubic yard. The following did not reply to bid request: Cedar Valley Lawn Care (Wloo) Wapsie Pines Lawn Care (Wloo) Matthias Landscaping (WIoo0 Bear Creek Landscapes (Cedar Falls) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax Bonds El Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature Dept. Heed'or Designee) 7—/3 Date Sanitation (Project Code) $ 72,268 88 $ 722 8-80 6.' 0 jl ki,L1A,Ee , j; )JaTL 14, i7,'26i3 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7_,3-13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,606.00 plus est. shipping costs of $ 200.00 to pay for or purchase Four sets of volleyball standards and storage carts for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Volleyball standards are budgeted as part of the FFE of the Cedar Valley SportsPlex. Floor sleeves are included in the construction. Vendor selected for this purchase: Badger Sporting Goods (Madison, WI) $9,806.00 n El Bids or written quotes were taken on this purchase, as follows: Badger Sporting Goods (Madison, WI) $9,806.00 BSN Sports (Cedar Falls, IA) $10,700.00 Chippewa Valley Sporting Goods (Eau Claire, WI) did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 v and the current available balance is Respectfully submitted ‘----(Signature '�� / lC--- l > f� LPik.(,�t [[ "./.,• ,L.,'zr,L 1/7-,ze9,3 Depf/He or Designee) Date (Sign ture Finance Dept. Review) Date $ 1,157,021.00 ✓ K:\shared goodies\forms\vball preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9 a3 /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase approximately 500 cubic yards of playground safety surface material. We will use the two lowest bidders, who ever is able to get the product to us the fastest when needed. This purchase or expenditure is being made because: to replenish safety surface in various City parks. Vendor selected for this purchase: will use two lowest bids as available. ❑X Bids or written quotes were taken on this purchase, as follows: Ever -Green Inc. Cedar Rapids IA $19.35 per cubic yard Boland Recreation, Marshalltown $17.50 per cubic yard must meet stafey standards. Fry & Associates, North Kansas City MO $35.92 per cubic yard n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation �X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, G'< / i 7 --/ - ? 1 (Signature Dept. H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) (Project Code) $ 72,20&&e0 75, CO $ 72,200.00 City Clerk Use Only Finance Committee Approval Date 9 .3- / 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,985.00 plus est. shipping costs of $ 0.00 to pay for or purchase two Motorola half duplex, unencrypted mobile radios with wire loom and accessories. This purchase or expenditure is being made because: two mobile radios for the patrol division fleet. These radios will be installed in patrol cars of the department. Vendor selected for this purchase: RACOM ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: RACOM is the proprietary provider of radio equipment for Black Hawk County Communications Center and all departments associated with the Center. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2127 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is R-spectfully su itted, 091313 i%lcl,_,Lc(.ACC/� (Signatur: Dept. Head or Designee) Date (gig ature Finance Dept. Review) Date $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date y-.513 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,431.25 plus est. shipping costs of $ 163.00 to pay for or purchase 25 - Rubber Bases This purchase or expenditure is being made because: Bases for portable Stop and other signs. Vendor selected for this purchase: Ebert Iron Works, Inc. E Bids or written quotes were taken on this purchase, as follows: Ebert Iron Works, Inc. Buffalo, New York Campbell Supply Waterloo, Iowa $1,431.25 $2,750.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax Sewer ❑ Sanitation E Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 15,000.00 V $ 15,000.00 Respectfully submitted, J /jI/fl-' 9//b i7 / a , dl g ature Dept. H ad or Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\2013-September-Expenditure Pre -Authorization - TO -Rubber Bases.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 9 "..7 7 /3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,090.00 plus est. shipping costs of $ 125.00 to pay for or purchase 2 camera system for video detection for US 63 and Airline Hwy This purchase or expenditure is being made because: Loops have failed - USTEP project 55% 45%-city Vendor selected for this purchase: General Traffic Controls E Bids or written quotes were taken on this purchase, as follows: General Traffic Controls Spencer, Iowa Traffic Control Corporation Ames, Iowa $8,090.00 $8.270.00 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation QX Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7161-2125 & 290-17-7161-2125 UST-8155(730)-4A-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. $ 60,000.00 $ 60,000.00 `' y _)1y AA LI/ ,� or Designee) Date (Signature Finance Dept. Review) r /j :10/3 Date K:\shared goodies1forms\2013-September-Expenditure Pre -Authorization - 63 & Airline cameras.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date % 01-3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 11,779.50 plus ext. shipping cost of $ 300.00 to pay for or purchase pump repair This purchase or expenditure is being made because: Sattilite pump to be rebuilt. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the area rep to rebuild KSB pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: ESewer: nSanitation: Bonds: ❑Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00 $ 206,161.68t/ 9-/G- 20/3 '111 itI -,LG( 1, )2 /l&t. 41 ,1e/3 (Si nature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date • 09/12/2013 16:10 FAX 16414220442 QUALITYPUMP/CONTROLW [6002/002 Quality Pump & Control 84015th Street S. W. Mason City, L4 50401 Name / Address waterloo. City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Quotation Date Quote i# 8/21 /2013 173 P.O. No. Project Item Description Qty Cost Total KSB K300.380/646X0 Pump Repair Found motor to meg 0.0 to ground on all 3 legs. Power cables cracked and seeping water in cable housing. Found two power cable terminals shorting to ground. Part Mech. Seal Kit 1 2,613.00 2,613.00 Part Bearing 1 533.00 533.00 Part Upper bearing 1 422.00 422.00 Pan Gasket / 0-ring kit 1 315.00 315.00 Pan Power cable assembly 2 2,088.90 4,177.80 Part Sensor Cable assembly 1 1,443.70 1,443.70 Part Power cable terminal 1 65.00 65,00 Shop Labor 24 90.00 2,160.00 Shop Supplies 1 50.00 50.00 0.00 0,00 Freight Freight I 300.00 300.00 Subtotal $12,079.50 Sales Tax (5.0%) $0 00 Total $12,079.50 Project Budget Descriptions for 9/23/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for the Homeland Security Investigations Reimbursement Project in the amount of $10,000. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Homeland Security Investigations iR&fl'1bti e/YI U Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1i5@' i i(/ D REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Fund: (Each column should only include amounts by fund) Fund: lobe 1160 Fund: Fund: Total 3873 Reimburse for services 10,000.00 10,000.00 EXPENDITURES: TOTALS $ 10,000.00 $ - $ $ $ 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1302 Outside Agencies 1114 Overtime 10,000.00 b,1 TOTALS $ 10,000.00 $ $ $ - $ 10, Eli Dept. Head) Date (..�ti�lG'.2 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Homeland Security Investigatons Q hap b rgjnervt- Director Trelka $ 10,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes 11 No 174 Pass thru Grant Name C. City Match Source of Funding D. Other Entities Yes I X No ftl:a ni #t five Fed Name % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City // % Paid by other entity /C1670 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X The grant funds cover overtime on behalf of Homeland Security Investigations Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010)