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Home My WebLink About09/16/20131. 2. 3. 4. 5. 6. 7. 8. FINANCE COMMITTEE September 16, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of September 9, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Shelly Kruger, Administrative Secretary Conference for Administrative Assistants Des Moines, Iowa October 17, 2013 $235.00 Dave Mohlis, Captain Northwestern School of Police Staff & Command Andover, Minnesota March 2, 2014 — May 9, 2014 $9,245.00 Darrell Caldwell, Sr., Contractor for Community Development Iowa Dept. of Public Health Lead Poisoning Prevention Program Davenport, Iowa September 4, 2013 $225.00 Brian Baker, Chief HVAC Inspector & Greg Ahlhelm, Plans Examiner ICC Accessibility Training St. Paul, Minnesota November 6-7, 2013 $872.00 Greg Ahlhelm, Plans Examiner HVAC Update Course Waterloo, Iowa November 22, 2012 $227.00 Greg Ahlhelm, Plans Examiner 2013 Hawkeye State Fire Safety Association Education Conference Ankeny, Iowa October 23-24, 2013 $425.00 Michelle Weidner, Chief Financial Officer League of Cities Annual Conference Dubuque, Iowa September 25-27, 2013 $700.00 Noel Anderson, Community Planning & Dev. Director and Aric Schroeder, City Planner PDI 2013 Fall Conference Cedar Falls, Iowa September 25-27, 2013 $590.00 9 Pre Authorizations to Expend over $1,000.00 Dept Amour Est Expenditure Airport $500.00 Coffee, cream & sugar to promote goodwill with passengers Building Maintenance $1,792.00 Annual Service Agreement with Networking Solutions for Five Sullivan Brothers Convention Center Building Maintenance $15,130.00 Video camera system Building Maintenance $17,961.58 Five Sullivan Brothers Convention Center wall project Building Maintenance $4,800.00 Power wash, prime and paint gutters & overhang at Veteran's Memorial Hall building Building Maintenance $14,505.00 Sidewalk replacement at Five Sullivan Brothers Convention Center Fire Rescue $4,500.00 NTE Alternator rebuild kits Leisure Services $6,775.00 Suitmate swimsuit dryers for Cedar Valley SportsPlex Leisure Services $3,186.00 + $391.64 Indoor golf hitting mats & limited distance indoor golf balls for Cedar Valley SportsPlex Leisure Services $2,850.00 Tee-shirts for participants in Mayor's Fun Run Leisure Services $15,700.00 NTE Grass seed for 3 municipal golf courses & downtown areas Leisure Services $1,569.00 Replacement of worn out basketball standards at Sullivan Park Nanning $1,200.00 Emergency water line repair on city -owned property in 900 block of Lafayette Street BUDGET LINE ITEMS TO BE AMENDED 10. Authorization to increase Line Item Personal Contributions (3381) and Line Item Refund Payments (1785) in the amount of $6,928.00 Submitted by Community Development. 11. Authorization to increase Line Item Tri-County Forfeitures (3000), Tri-County Revenue (3603) and WPD Forfeiture Expenses (1512) in the amount of $140,200.00 Submitted by Police Department. 12. Authorization to increase Line Item Cash/Fund Balance (283-30000) and Line Item Building Improvements (1371) in the amount of $22,000.00—Submitted by Waterloo Housing Authority. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 2013 Young Arena Dehumidification Project September 16, 2013 Bid Tab Estimate: $350,000.00 Bid Security Required Bidder Bid Security Bid Amount Plumb Tech, Inc. Waterloo, Iowa o 5 /0 Base Bid $544,650 Alt. 1 $48,890 Alt. 2-$5,000 Alt. 3 $71,378 Alt. 4 $4,250 Alt. 5 $51,242 Scharnweber Water Conditioning, Inc. Toledo, Iowa 5% Base Bid $616,500 Alt. 1 $38,900 Alt. 2-$12,200 Alt. 3 $40,700 Alt. 4-$21,600 Alt. 5 $19,450 Young Plumbing & Heating Co. Waterloo, Iowa 5% Base Bid $429,800 Alt. 1 $33,500 Alt. 2 $3,900 Alt. 3 $56,200 Alt. 4 $3,950 Alt. 5 $35,850 City Clerk Use Only Finance Committee Approval Date g — /60 _ /J City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 500.00 plus est. shipping costs of $ to pay for or purchase coffee, cream and sugar to promote good will with passengers. Will serve "compliments of Waterloo Airport and American Airlines". Airline will prepare and serve. This purchase or expenditure is being made because: vending company removed coffee machine some time ago so passengers are not able to buy a cup of coffee while they wait for flights. Vendor selected for this purchase: Hy Vee n Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: grocery prices vary week to week Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Safi a2 0\3 ( gnature Dept. Head or Designee) Date (Project Code) $ 4,000.00 $ 3,304.00 vi' �., rig. 1, .(1,1 (Signature Finance Dept. Review) SldA0/.3 Date K:\shared goodies\forms\ALO-AA Coffee.xls (Mar 2010) City Clerk Use Only Finance Committee g16, Approval Date /J City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,792.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual service agreeement - 5 Sullivan Brothers Convention Center Vendor selected for this purchase: Networking Solutions Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Networking solutions is current propriatory servicer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund Road Use Tax n Sewer ❑ Sanitation Bonds FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) and the current available balance is $ Respeet2Glly submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee %" Approval Date —i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 15,130.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Video Camera System Vendor selected for this purchase: Hawkeye Alarm & Signal Company ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Hawkeye Alarm is current proprietary servicer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation OX Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-4900-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ i'G,Dc)c-) and the current available balance is Res tfully submitted, q-11-13 ( ignature �r. % l %� r'L ��ie � / !,G - ;y„C L 2a'/3 ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date / /L '13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 17,961.58 plus est. shipping costs of $ $12,961.58 plus $5,000.00 for plants Department to expend to pay for or purchase This purchase or expenditure is being made because: Sullivan Brother Convention Center Wall Project Vendor selected for this purchase: Matthias Landscaping Co. E Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-4900-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ %, a and the current available balance is Res gsc fully submi d, �--- Q 1-13 77�1 ct� C� l-��'.��'�u-� s lr-.423 (Signature Dep . ead or Designee) Date (Signature Finance Dept. Review) Date 10,000 K:\shared goodies\forms\Pre-Auith Vets Mem Hall - Powerwash; Painting Overhang-gutters.xls (Mar 2010) City Clerk Use Only Finance Committee 13 Approval Date 9- /�O City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,800.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Powerwash; prime and paint gutters & paint overhang at Vet Memorial Hall Vendor selected for this purchase: Personified Inc E Bids or written quotes were taken on this purchase, as follows: Personified Inc. - $4,800.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ri Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ully sub ignature Dept. Head or Designee) ( g p Review) $ (Project Code) 11 i 9-11-1'' 7 LGi t f ��. /; L ' __ %/3 Date ignature Finance a t. Date K:\shared goodies\forms\Pre-Auith Vets Mem Hall - Roof Draing-Downspouts.xls (Mar 2010) and the current available balance is Resp,,ully s mitted, (1 <;!' City Clerk Use Only Finance Committee Approval Date n-/rP'/3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 14,505.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Sidewalk replacement at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Mike Dolan ❑X Bids or written quotes were taken on this purchase, as follows: Mike Dolan - $14,505.00 Boulder Contracting - $16,297.50 B & B Builders & Supply - $15,500.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Q Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-4900-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $ (,k)C) " ' A 1-e61L,,Lct. /L (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Sidewalk Replacement.xls (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date 9- - /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ NTE 4,500.00 plus est. shipping costs of $ N/A to pay for or purchase (3) Alterator rebuild kits This purchase or expenditure is being made because: We currently do not have any alternators in stock. Vendor selected for this purchase: Automotive Electric l l Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: Single source regional supplier for Niehoff alternator replacement kits. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ly s mitte jle.s<-ve L%:Luize %.fit."/3 (Signature De t. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 75,000.00 ✓ $ 8,747.64 Sent over September 5, 2013 , 2010 GENERAL OBLIGATION BOND PROCEEDS ' FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 (4,001.00) Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 5,146.00 Cap Equip -Police Vehicle Equipment 410-11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-19-7100-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 410-17-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 34,529.76 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2151 700,000.00 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 32,523.78 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-12-1400-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-12-1410-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 10,183.38 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks lmprovements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 7,800.00 Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 1 of 2 City Clerk Use Only Finance Committee Approval Date C/ /v/_3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,775.00 plus est. shipping costs of $ na to pay for or purchase 5 Suitmate Dryers to be installed at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Swim suit dryers are called out in each locker area throughout the SportsPlex. Vendor selected for this purchase: The Lifeguard Store (Normal, IL) ❑x Bids or written quotes were taken on this purchase, as follows: The Lifeguard Store (Normal, IL) $6,775.00 Recreonics (Louisville, KY) $6,908.55 Recreation Supply Co. (Bismark, ND) $7,395.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund riBonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 '` and the current available balance is $ ig(041-1hiti: lc / i Respectfully submitted, �(5nature D-:i. 'ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\suitmate pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date C7'16 - /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,186.00 plus est. shipping costs of $ 391.64 to pay for or purchase Golf hitting mats and limited distance indoor golf balls for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: an indoor golf hitting area is being provided as part of the Cedar Valley SportsPlex. Vendor selected for this purchase: Almost Golf LLC (Gardena, CA) ❑x Bids or written quotes were taken on this purchase, as follows: Almost Golf LLC (Gardena, CA) $3,577.64 In the Hole Golf (Jackson, WY) Did not submit bid n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds n Federal/other grants El Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 ✓ and the current available balance is Respectfully submitted, (Signature De ad or Designee) Date ( $ Lf ignature Finance Dept. Review) Date K:\shared goodies\forms\almost golf pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9— -/3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,850.00 plus est. shipping costs of $ na to pay for or purchase tee shirts for participants in the Mayor's Fun Run. This purchase or expenditure is being made because: Every 4th grader in Waterloo public and private schools participates in the Fun Run. All participants receive a shirt as a reward for finishing the one mile run through down town. Vendor selected for this purchase: The Shirt Shack, Inc. (Waterloo, Iowa) ❑x Bids or written quotes were taken on this purchase, as follows: Shirt Shack (Waterloo) 3.00/shirt Dickeys Waterloo) did not submit bid Advantage Screenprint (Waterloo) Craft -Cochran (Waterloo) did not submit bid did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 Recreational Supplies (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ •4 500.0O and the current available balance is $ 12,595.08 — Respectfully submitte i �Y / ` 22 cfu-az-, Z . =6 C i / Zc j A) ..:eiv i (Signature ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\fun run pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /"/6-0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 15,700.00 plus est. shipping costs of $ to pay for or purchase Grass seed for three municipal golf courses and downtown areas. Must match the type of grass currently in these areas. This purchase or expenditure is being made because: to maintain the quality of the turf in these areas. Vendor selected for this purchase: D&K Products, Des Moines IA nBids or written quotes were taken on this purchase, as follows: D&K Products, Des Moines $15,640.05 deliver & offload at each location United Seeds, Des Moines $15,640.05 plus delivery to one location ONLY n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125-1537 010-37-4110-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 12,331.00'/ W,459.. 5 /G'5Via' $ 12,331.00 ✓ 18459.h:/3 1± `(mature Dept. or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Grass seed preapproval.xls (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date '/(o -I 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,569.00 plus est. shipping costs of $ to pay for or purchase basketball standards. This purchase or expenditure is being made because: to replace worn our basketball standards at Sullivan Park. Vendor selected for this purchase: All Inclusive Rec, LLC Monroe IA ❑X Bids or written quotes were taken on this purchase, as follows: All Inclusive Rec Monroe IA $1,569.00 Fry & Associates $2,085.00 Game Time (Cunningham Rec) $2,203.14 Boland Recreation $2,932.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful submitted, (Project Code) $ 4,000.00 V $ 3,282.00 %� Ji?Al A._ (,4:LL.d ltt i1�;203 (Signature Dept. Head Designee) Date (Signature Finance Dept. Review) ?ADate K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee /� Approval Date % -/ , The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Plannning $ 1,200.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Emergency water line repair on city -owned property - 900 block of Lafayette Street This purchase or expenditure is being made because: water line break; must be reparied Vendor selected for this purchase: Black hawk Plumbing Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: time sensitive matter Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412 08 5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current availablee is (Signature Dept. Head or Designee) $ 50,000.00 O9 6',L3 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Aug.30.2013 04:46 PM BHP/BHCD 3192348009 PAGE. 2/ 2 Black Hawk Plumbing & Heating Co. 1509 Commercial Street P.O. Box 1025 Waterloo, IA 50704 (319) 234-5551 Fax (319) 234-8009 To: PLANNING & ZONING CITY OF WATERLOO 715 MULBERRY ST, WATERLOO, IA 50703 ESTIMATE AUGUST 30, 2013 JOB NAME/LOCATION: 2.4aw.ZT" e. Clot 61 li C 4,t; //rC' WATERLOO, IA JOB NUMBER: CONTACT PHONE: 291-4386 CHRIS WESTERN We hereby submit specifications for water line repair. Labor, materials and permit for above listed work. $1,200.00 All material Is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. Any alteration or deviation from above specifications Involving extra costa will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owners to carry fire, tornado and other newasary Insurance. Our workers are fully covered��byyWWorkmen's Compensation Insurance. Authorized Signature 4441 " c�L . Date -S-73a1/3 Note: We may withdraw this proposal if not accepted within 30 days. Accepted — The above prices and specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Print Name Signature Date of acceptance Printable Map Output Page 1 of 1 Black Hawk County Parcel Map Parcel ID: 8913-25-133-003 Deed Holder: CITY OF WATERLOO Legal: Onpend Selectee Features te attract *Moat Parks_ Pert. Mars Railroads TowPeMPe Seasons water Parcels mymorawy ElTown.MP „,/ sly was r.IMtes am rweam wwra.w trweekern rostrums_ Mdhi PI% 6 act Hew ORIGINAL PLAT WATERLOO EAST SE 45 1/3 FT NW 100 FT LOT 2 Black Hawk County, Iowa 316 East 5th Street Waterloo, Iowa 50703-4774 Phone: (319) 833-3002 Fax: (319) 833-3070 E-mail: auditorCa co.black-hawk.ia.us.orq Map Disclaimer: This map does not represent a survey. No liability is assumed for the accuracy of the data delineated herein, either expressed or implied by Black Hawk County, the Black Hawk County Assessor or their employees. This map is compiled from official records, including plats, surveys, recorded deeds, and contracts, and only contains information required for local government purposes. See the recorded documents for more detailed legal information. http://www2. co.black-hawk.ia.us/servlet/com. esri. esrimap.Esrimap?ServiceName=bhov&ClientV ersion=... 8/30/2013 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financg Cgr(fmittee approval required? YES NO _q It so, date approved: / " /j -/5 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2014 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount 290 32 5857 3381 pareerrfcmds 32IHI ADMN 6,928.00 290 32 5857 1785 refund payment 321HI ADMN 6,928.00 pcAs •- i ,,, ,.,_ TOTAL This amendment is being requested because: Refund payment to IFA $6,928.00 TOTAL $6,928.00 Prior Committee Actions (Dates): . t/4/.( t'"' rJ t3 (Signature Dept. Head o esignee) J Date (SignatureFinanceDept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\BA IHI 290-5857 9-5-2013.xlsx (Apr 2003) Co. pleted forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance CorpRrittee approval required? YES NO If so, date approved: 7 /Co- /3 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount and Dept Activity Acct # Acct Name Proj Code Amount 010 11-1160-30(19-3000 Tri ounty Forf.-- 11TRI TRIF 70,000.06(010 11 1160 1512 Tri County Forf 11TRI TRIF 70,000.00 (CCabh on hand 010 11 1160 1512 Forf Exp. 11TRI TRIF 35,100.00 910 11 1160 3603 Tri Co. Rev. 11TRI TRIF 35,100.00 010 11 1150 3603 Tri Co. 11TRI.WPDF 35,100.00t/010 11 1150 1512 WPD Forf. Exp. 11TRI WPDF 35,100.001 TOTAL $140,200.00 TOTAL $140,200.00 This amendment is being requested because: This is to conform with the City's budget line item control policy. Using carryover FY13 Revenue for distribution to outside agencies and for WPD's share of the distribution. WPD share is accounted for in activity 1150 rather than 1160. Cash baIl-n Ce_ -3d 73 = / 3S Z. /9 , ff4UC /IOti` pie.. yl'pli/L71 6i.4ei . d 7) j its C�Iti �'n lGy/ Prior Committee Actions (Dates): (S nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Ktuserslshared goodiestformslcabudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9emmittee approval required? YES NO /� 1 If so, date approved 7 -/. City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount :2f5 30P(1i"') CASH /Ftl..10 /'LZ-- 22,000.00 283 13 5450 1371 .uilding Improvements 22,000.00 TOTAL This amendment is being requested because: for completion of RT Storm Water Drainage Project $22,000.00 TOTAL $22,000.00 Prior Committee Actions —(bates): y; / a i 9/7/f ` he-el!U G['c /., 11_c (Signature Dept. Hea or Dee)��r Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 09-09-13 (Apr 2003)