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HomeMy WebLinkAbout09/03/20131. 2. 3. AMENDED FINANCE COMMITTEE September 3, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of August 26, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Grimm, Rental Housing Inspector IAHO Fall Conference Certification & Recertification Hawkeye Community College October 2- 4, 2013 $300.00 Investigator Hesse ICAC Ares Peer to Peer Investigations St. Louis, Missouri September 10-12, 2013 $150.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building Maintenance Up to $20,000.00 Tuck -pointing — Public Market Building Maintenance $9,700.00 Concrete repair — replace and remove sidewalk, curb & gutter for East 5th Parking Building Maintenance $15,762.00 Re -key doors & door hardware for Art Center Community Development Up to $7,000.00 Training for 24-hour Lead Abatement Worker Planning $1,303.00 Asbestos abatement of 209 Jefferson Street Traffic Operations $1,871.00 24 — Early Warning Siren Batteries Traffic Operations $4,455.71 Fiber Optic connectors, inserts, duplex fiber jumpers, buffer tube fan kit, etc. BUDGET LINE ITEMS TO BE AMENDED 4. Authorization to increase Line Item 3354 (Shared Program) and Line Item 1344 (Telephones) in the amount of $11,442.79—MIS. 5. Authorization increase several line items on file in the City Clerk's office in the amount of $32,818.11—Leisure Services. 6. Approve the project budget for the FYE2014 School Resource Officers grant in the amount of $250,000—Police. 7. Approve the project budget for the FYE2014 Byrne Justice Assistance grant in the amount of $275,000. $140,700 of this is for Waterloo staff and $134,300 is for other agencies —Police. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. FINANCE COMMITTEE September 3, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of August 26, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Grimm, Rental Housing Inspector IAHO Fall Conference Certification & Recertification Hawkeye Community College October 2-4, 2013 $300.00 2. Approve City Engineer to seek bids and produce and distribute the Fall 2013 Storm Water Education Brochure —Engineering. 3. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/M Expenditure Building Maintenance Up to $20,000.00 Tuck -pointing — Public Market Building Maintenance $9,700.00 Concrete repair — replace and remove sidewalk, curb & gutter for East 5th Parking Building Maintenance $15,762.00 Re -key doors & door hardware for Art Center Community Development Up to $7,000.00 Training for 24-hour Lead Abatement Worker Planning $1,303.00 Asbestos abatement of 209 Jefferson Street Traffic Operations $1,871.00 24 — Early Warning Siren Batteries Traffic Operations $4,455.71 Fiber Optic connectors, inserts, duplex fiber jumpers, buffer tube fan kit, etc. BUDGET LINE ITEMS TO BE AMENDED 4. Authorization to increase Line Item 3354 (Shared Program) and Line Item 1344 (Telephones) in the amount of $11,442.79—MIS. 5. Authorization increase several line items on file in the City Clerk's office in the amount of $32,818.11—Leisure Services. 6. Approve the project budget for the FYE2014 School Resource Officers grant in the amount of $250,000—Police. 7. Approve the project budget for the FYE2014 Byrne Justice Assistance grant in the amount of $275,000. $140,700 of this is for Waterloo staff and $134,300 is for other agencies —Police. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date / /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ See below plus est. shipping costs of $ to pay for or purchase Tuckpointing - Public Market (not to exceed $20,000) This purchase or expenditure is being made because: Due to aging and type of ceramic tiles at the PublicMarket, no contractors are willing to bid on the project. I feel it would be best be accepted as time & material. Vendor selected for this purchase: Mike Evans QX Bids or written quotes were taken on this purchase, as follows: Mike Evans - hourly rate of $54.00 Schoonover -hourly rate of $70.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer u Sanitation EBonds ❑ Federal/other grants � Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-6880-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7, s)7.5 1/3 (Signa ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ (Project Code) 23, K:\shared goodies\forms\Pre-Auth Public Market Tuckpointing.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 2 Approval Date 9 - 3- I3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 9,700.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Concrete repair - replace and remove sidewalk, curb & gutter for East 5th Parking Ramp Vendor selected for this purchase: B & B Builders & Supply Co. E Bids or written quotes were taken on this purchase, as follows: B & B Builders & Supply Co. - $9,700.00 Boulder Contracting - $ 10,293.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer 0 Sanitation EBonds El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-7960-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resper�, fully su (Project Code) $ :r146't ;, $ ead or Designee) Date (Signat re Finance Dept. Review) - ;'7-,gc, Date K:\shared goodies\forms\Pre-Auth E 5th Ramp - Concrete Repair.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9 3-1---5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 15,762.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Rekey doors & door hardware for Art Center Vendor selected for this purchase: Locksperts, Inc. E Bids or written quotes were taken on this purchase, as follows: Locksperts - $ 15,762.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nat Head or Designee) Date (Project Code) $ Se..,,()() ILL L 8. 7ui3 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Art Center - Rekey doors (Locksperts).xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /'3- / 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $7,000 plus est. shipping costs of $ to pay for or purchase training for 24-hour Lead Abatement Worker This purchase or expenditure is being made because: Certify additional contractors and workers Vendor selected for this purchase: Iowa Lead Safety Training , Inc n Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Vendor was available for training on the dates needed Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund D Road Use Tax Sewer Sanitation Bonds E Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant 224-32-5853-.124 l t) BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 207Gee7G0 9ti,Ctr'O and the current available balance is Respectfully submitted, pt. Head r Designee)) Date (Signature Finance Dept. Review) Date (Signature $ 24)7000.00 �/S,Ca'G,_ K:\shared goodies\forms\Expenditure Pre -Authorization 24-hr worker 8-27-2013.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date q - 3- 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,303.00 plus est. shipping costs of $ 0.00 to pay for or purchase asbestos abatement of 209 Jefferson Street This purchase or expenditure is being made because: For the preparation of the demoliton of property Vendor selected for this purchase: Jorgenson, LTD n Bids or written quotes were taken on this purchase, as follows: Jorgenson, LTD - $1,303.00 Advanced Enviro - $1,890.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 412 08 6100 2146 (Fund - Department - Activity - Account Number) in which the budgeted amount and the current available (Signature Dept. Head or Designee) (Project Code) $ 50,000.00 $ o-- 9oas;31 ( , 2 13 (11 l',�-'d //2 d& -- 8,2s-/3 Date (Signaauure FFiance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CHRIS WESTERN From: Jay Llewellyn <jaylou@cleanandrestore.com> Sent: Friday, May 10, 2013 9:17 AM To: CHRIS WESTERN Cc: Mike Poe Subject: RE: 209 Jefferon Street Thanks for inviting us — Company from Spencer Iowa doing it. Wow — they will have 5 hours of driving. Good for the City of Waterloo. Hope they don't get hurt as we planned on building some framing to keep up the roof. Thanks again Chris! Jay Jay Llewellyn Advanced Environmental Testing and Abatement, Inc. 803 Ricker Street Waterloo, IA 50703 (319) 287-4448 phone (319) 287-4449 fax (319) 269-2492 cell www.cleanandrestore.com From: CHRIS WESTERN fmailto:CHRIS.WESTERNWATERLOO-IA.ORG] Sent: Friday, May 10, 2013 9:03 AM To: Cory Albers; Dan Cretors; Dave Cleary; Dave Lester; Dave Reisner; David Bloss; Dawn Chavanu; Denny Ritz; dlester@amesenvironmental.com; Ed Hubert; Gaylen Hiesterman; Glenn Daly; olenndaly@gdconsultinggroup.com; gregsharo@sunflower.com; Hazards removal; J. Scott Stewart; Jay Llewellyn; Pat Emerick; Randy Jorgenson; Ray Ratcliff; Rob Jorgenson; Roger Gibson; Roger Nielson; Shive-Hattery; Stephanie Issacs; Steve Henneberry; Terry Beaird; Tom Haas Cc: NOEL ANDERSON Subject: 209 Jefferon Street All, I received two bids . One from Advanced Environmental and Jorgenson LTD. The bids were as follows: Advanced Enviro $1,890 Jorgenson LTD $ 1,303 Both bids met the minimum requirements for consideration therefore staff will recommend Jorgenson LTD Thank you to those who bid. And be aware the city will many more houses to be abated later this summer. Chris W. Western Planner II/Brownfield Coordinator City of Waterloo 1 Jorgenson, LTD Jorgenson, LTD P.O. Box 585 Spencer, IA 51301 Phone: 712-240-3773 TO: City of Waterloo Attn: Chris Western 715 Mulberry Street Waterloo; IA 50703 chviNG RECEIVED AUG 1 2 2013 *ono" INVOICE Invoice: A-08 08-08-2013 Sales Rep. Project Number Ship Date Ship Via FOB Terms A-08 Upon Receipt Quantity Description Unit Price Total Asbestos Removal Commercial Property 209 Jefferson Street Waterloo, IA $1,303.00 $1,303.00 Make all checks payable to Jorgenson, LTD THANK YOU FOR YOUR BUSINESS! City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date q 13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,871.00 plus est. shipping costs of $ to pay for or purchase 24 - Early Warning Siren Batteries This purchase or expenditure is being made because: Notified by Black Hawk County EMA that batteries are in need of replacement. Vendor selected for this purchase: IWI ❑X Bids or written quotes were taken on this purchase, as follows: IWI Waterloo, IA $77.94 each O'Reilly Waterloo, IA $84.99 each NAPA Waterloo, IA $89.99 each Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ffGeneral Fund ®' Road Use Tax ❑ Sewer ❑ Sanitation Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: _266 17 7210 4577— (j% 6 (/- 1100 OO - f7�7 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 27eee-ae-1).1) $ 2T 2z6=12?01) (Si•nature Dept. ead or Designee) Date (Si ur4 Finance Dept. Review) Date K:\shared goodies\forms\2013-August-Expenditure Pre -Authorization - TO -early warning siren batteries.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date q' 3 ' 15 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,455.71 plus est. shipping costs of $ to pay for or purchase Fiber Optic connectors, inserts, duplex fiber jumpers, buffer tube fan kit, etc. This purchase or expenditure is being made because: Specialized fiber optic materials needed to make connections and terminations for traffic signal communication. Vendor selected for this purchase: Van Meter E Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $4,455.71 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re pectfully submit ed, cam, (S nature Dept. Head or Designee (Project Code) $ 20,000.001 <iZ'oC $ .187470.38- cr�0- Fiatn� .5- 7 2 }24LL'2.. S'"..1?- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms12013-August-Expenditure Pre -Authorization - TO -fiber optic materials for connections and terminations.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mm ittee approval required? YES V' NO q 2 If so, date approved: [ - J - I 3 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the MIS Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 01 8220 3354 Shared Program 11,442.79 010 01 8220 1344 Telephones 11,442.79 TOTAL $11,442.79 TOTAL $11,442.79 This amendment is being requested because: The City's agreement with the Water Works for shared telephone service means we are receiving funds to reimburse the City for expenses. $9,997.99 has been received to reimburse the City for the cost of the phone system, and $1444.80 will be received (120.40 per month) to reimburse the City for phone service provided by the Water Works. These expenses are paid for out of the City account noted. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) f5 /77/J3 Date .(.4' O ./1( ti ;A;a , di (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form Phones 2013.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES lNO If so, date approved: �i - 313 Ja City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 1 /Fund Cash 37GFT.0008 1,254.45 010 37 4105 1567 Rec Equip 37GFT.0008 1,254.45 Cash 37RST.BB09 V/ 228.96 010 37 4105 1556 Youth Athletic Equip 37RST.BB09 228.96 Cash 37RST.MIDA 26,159.70 010 37 4105 1536 Trees & Shrubs 37RST.MIDA 26,159.70 Cash 37HMT GA12 15.00 010 37 4105 1351 Advertising 37HMT GA12 15.00 Cash 37HMT GA13 5,160.03 010 37 4105 1351 Advertising 37HMT GA13 5,160.00 TOTAL This amendment is being requested because: $32,818.11 TOTAL $32,818.11 to carry over the Fiscal Year End 2013 balance for expenses to be incurred in fiscal year 2014. Prior Committee Actions (Dates): Signature De• H or Designee) Date ` (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Police Grant - School Resource Officers - FY2014 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3370 School Share Liaison EXPENDITURES: City Clerk Use Only Finance Committee Approval Date / ' l 1 - 1 3 (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: 1150 1160 Total 250,000.00 250,000.00 TOTALS $ 250,000.00 $ - $ $ - $ 250,000.00 1111 Salaries Regular $ 250,000.00 $ 250,000.00 1112 Salaries Part Time 1121 FICA 1122 IPERS TOTALS $ 250,000.00 $ - $ $ $ 250,000.00 C-10-1) 2Z l 3 ept. Head)Date (Signature P yl1L8GL.tJ - (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - School Resource Officers - FY2014 Director Trelka $ 250,000.00 1. How will this project be funded? A. Federal Grant Yes 11 No Grant Name x CFDA # B. State Grant Yes L� No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name x Waterloo Community Schools % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑x ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo. The School Resource Officer Program provides for the assignment of (6) police officers within the District. Primary assignment is at the middle school, high school and/or alternative school with each of the Resource Officers providing additional services at the elementary level. This agreement is for one year. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date , 3 Project Name (from page one) Byrne Justice Assistance Grant FY2014 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds rne. G�aitnl--1,a0 TOTALS EXPENDITURES: 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1302 Outside Agencies (Signature De 010 11 1160 (Each column should only include amounts by fund) Fund: DI 0 1150 Fund: OW Fund: Fund: 1160 187,c09-60 (343 t) $ 48,74,99T88 $ $ NO, 7©0 lyO, leo $-42,z,6n0oe Total 1r15 t)�ti - a i. 7;669100 $ TOTALS $ 1$7,69@.00 $ - $ /No, M 134 act t. Head) Date ' k0.4. C.M1A. (Signature Finance Dept. Review) 1 if/, sap $ 9er -AG;3 Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Byrne Justice Assistance Grant FY2014 City Contract No. Project Manager Project Budget Total 10JAG/ARRA-58456 Director Trelka $-3 C,007-ee- DU) 1. How will this project be funded? A. Federal Grant Yes X No CFDA # 16.803 % Paid by federal grant 75.00% Grant Name Iowa Byrne -Justice Assistance Grant Program Grant Agreement Number 11JAG/ARRA-58456 B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Pass thru Source of Funding Property taxes Yes No Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? & Berry If yes, employee/position to be covered. Salary Lt. Payne, Inv. Zubak 6. Include a brief description of the project in the space below: (REQUIRED) 25.00% Done None 0 ❑ Yes No The grant funds the salary of (3) Tri-County Drug Task Force members: WPD: Payne, Berry, Zubak CFPD & BHCSO & BHCA This is a 75/25% split grant which has been funded through the Governor's Office of Drug Control for years. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) Grantee: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 IOWA/BYRNE - JUSTICE ASSISTANCE GRANT (JAG) GRAM J) Governor's Office of Drug Control Policy ECEOVEJUL I 1 2013 Pape State Office Bldg., 5th Floor 215 E. 7th Street, Des Moines, Iowa 50319 (515) 725-0300 FAX (515) 7 5-03 („ JAG CFDA #16.738 U.S. Department of Justice Phone: 319/291-4339 FAX: Grant#11-JAG-58456 OFFICE OF DRUG CONTROL POLICY Grant Period: July 1, 2013 through June 30, 2014 Federal: $275,000 Match: $91,667 Total: $366,667 ODCP Contact: Dennis Wiggins 515/725-0311 Legal Applicant: Ernest G. Clark, Mayor Program Director: Daniel Trelka Phone: 319/291-4339 Email: trelkad@waterloopolice.com This grant is subject to the terms and conditions incorporated either directly or indirectly by reference in the grant program legislation, the grant program request for proposal, and the stipulations, if any, noted under "Special Conditions." Except for any waiver granted explicitly elsewhere in this grant, this award does not constitute approval of waiver from any Federal or state statutory/regulatory requirements for a United States Department of Justice grant. The grantee agrees to perform all services and furnish all supplies set forth in the application of this grant award for the consideration stated herein. This grant consists of the application for funds, the grant award notice, the budget documents, the standard grant conditions, the reporting forms, and all approved grant revision documents. All parties to this grant award acknowledge that they have fully read and understand this contract, and agree to abide by the terms set forth within. SPECIAL CONDITIONS • Drug enforcement task force projects are required to participate in the RISS or HIDTA event deconfliction program. In witness wherefore, the parties hereto have executed this grant the day and year specified below. SIGNATURES/DATES Legal Applicant/Date ector/Date ODCP Adminisitdtor/Date 5l28/13 IowaGrants NI, Or Sas Grant Details 57981- SFY 2014 Byrne JAG/RSAT - Continuation Applicants towaGranfs. gov 61486 - Tri-County Drug Task Force Byrne -Justice Assistance Grant Program (JAG) Grant Title: Grant Number: Grant Status: Comments: Applicant Organization: Grantee Contact: Award Year: Program Area: Amounts: Contract Dates: Project Dates: Grant Administrator: Vendor # Event Type Personnel Tri-County Drug Task Force 58456 Underway Waterloo Police Department Corbin Payne 2011 Byme-Justice Assistance Grant Program (JAG) Contract Sent 05/20/2013 Proposal Date Contract Received 07/01/2013 06/30/2014 Project start Project End Contract Executed Position/Title & Employing Agency Watedoo Police Lieutenant CP Waterloo Police Investigator B Waterloo Police Investigator Z Cedar Falls Police Investigator J Black Hawk County Investigator S Black Hawk County Attomey W Fringe Benefits Match Share S17,900.00 S14,500.00 S14,500.00 $12, 667.00 $12, 800.00 S19,300.00 $57,900.00 $91,667.00 $275,000.00 Federal Share Total Fed & Match Percentage Priority S43,500.00 $43,500.00 „r $38,000.00 S38,400.00 $53,700.00 1%.) S71,600.00 Qf S58,000.00 S58,000.00 S50,667.00 $51,200.00 S77,200.00 $366, 667.00 0.25 1 0.25 2 0.25 3 0.25 4 0.25 5 0.25 6 Position/Title & Employing Agency Match Share Federal Share $0.00 $0.00 Total Federal & Percentage Priority Match $0.00 baps:/,trvw.icragrants.goagetGrantPrintPreuew.doldocumentPk=13690575A1528&convName=Budget Detail Won¢heet 1i3 CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 3, 2013 Prepared: August 28, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: _ 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Approve to allow City Engineer to seek bids and produce and distribute this brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required None at this time. Production is estimated to be $3,500 and mailing costs are estimated to be $7,000. Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. Linnea Martinez From: TRACIA ROSS Sent: Wednesday, August 28, 2013 10:03 AM To: SUZY SCHARES; Linnea Martinez Subject: Finance Comm Comm Ltr Fall 2013.docx Attachments: Finance Comm Comm Ltr Fall 2013.docx 1 Project Budget Descriptions for 9/3/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for the FYE2014 School Resources Officers grant in the amount of $250,000. 2. Approve the project budget for the FYE2014 Byrne Justice Assistance Grant in the total amount of $275,000. $140,700 of this is for Waterloo staff and $134,300 is for other agencies. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet.