HomeMy WebLinkAbout08/26/20131.
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FINANCE COMMITTEE
August 26, 2013
5:10 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of August 19, 2013
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Sgt. McClelland, Inv. Girsch,
and Officer Rulapaugh
Firearms Instructor
Recertification
Johnston,
Iowa
October
16, 2013
$625.00
Sgt. Greenlee & Sgt. Ludwig
Precision Driving
Instructor
Recertification
Newton, Iowa
October
23,2013
$280.00
Lt. Frana & Sgt. McClelland
Open Site Rifle
Instructor
Recertification
Johnston,
Iowa
October
17, 2013
$380.00
Abraham L. Funchess, Jr.
Executive Director
National Fair Housing
Training Academy
Week Five
Investigations Training
Washington,
D.C.
September
22-28,
2013
$2,950.00
Sgt. Hoelscher
Open Site Rifle
Instructor
Recertification
Johnston,
Iowa
November
14, 2013
$190.00
Sgt. Hoelscher
Force on Force
Instructor Course
Faribault,
Minnesota
September
15-18,
2013
$1,303.00
Suzy Schares, City Clerk and
Joyce Schroeder, Financial
Analyst
New World Systems
Customer Conference
Scottsdale,
Arizona
October 6-
9, 2013
$3,890.00
7.
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst
Expenditure
Building Maintenance
$4,502.00
Mechanical unit screen wall repairs on east side of City
Hall.
City Clerk
$15,000.00
Travelers Escrow payment.
Engineering
$567.00
Installation of flowmeter at Edwards St lift station
including supplying a dedicated 120 volt circuit from
service panel.
Leisure Services
$9,917.18
Shrubs and trees for Riverloop Expo Plaza.
Leisure Services
$5,017.00
Labor to install compressors at the Arena. This was
an emergency repair.
Mayor
$2,500.00
FY 2014 Cedar Valley Coalition Dues.
P & Z
$2,000.00
Appraisals on two (2) properties. ($1,000.00)
Police
$916.00 + $160.00
Shock tubes, detonating cords and shock tube lead
lines for the bomb disposal unit.
Traffic Operations
$2,236.25
Speed Limit, Signal Ahead and Dead End signs.
Waterloo Fire
$1,958.07 +
$97.76
Rescue Truck 301 14" Catalyst.
Waterloo Fire
$1,522.65
Survivor LED Alkaline 90 degree flashlights.
BUDGET LINE ITEMS TO BE AMENDED
8. Authorization increase several line items on file in the City Clerk's office in the amount of
$33,918.00—Engineering.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
City Clerk Use Only
Finance Committeeee
Approval Date Q / 3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 4,502.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Mechanical unit screen wall repairs on east side of City Hall
Vendor selected for this purchase: Failor Hurley
❑X Bids or written quotes were taken on this purchase, as follows:
Failor Hurley $ 4,502.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑X Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
407-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Resp ctfully su .tted,
_
(Signature Dept. Head or Designee)
$ /Ot.?ooO
$ 56c17 ✓
dU�,
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - City Hall - Mech Unit Screen Repairs.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 0:9—a>/—/3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,917.18 plus est. shipping costs of $ to pay for or purchase
Shrubs and trees for Riverl000p Expo Plaza.
This purchase or expenditure is being made because:
to replace shrubs and trees that have died at the Riverloop Expo Plaza.
Vendor selected for this purchase: Jordan's Nursery
X
Bids or written quotes were taken on this purchase, as follows:
Jordan's Nursery, Inc. Cedar Falls $9,917.18
Matthias Landscaping, Waterloo $9,997.11
Meyers Nursery, Waterloo did not respond to bid request.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
n
Road Use Tax
Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
413-37-4110 2168
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
,/Respec u • subm• ted,
gnature D
$ 30,000.00 /
$ 30,000.00 /
_Z7 7 1�
Date (SignatureTinance Dept. Review) Date
K:\shared goodies\for s\E --nditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date c - z/, —/3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,017.00 plus est. shipping costs of $ to pay for or purchase
Labor to install compressors at the Arena. This was an emergency repair.
This purchase or expenditure is being made because:
emergency repair to compressors.
Vendor selected for this purchase: Young Plumbing & Heating Waterloo
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Young Plumbing & Heating, Waterloo emergency repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
412-37-4500 2177
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
RupeecffuHy submitted,
(Project Code)
$ 120,000.00V
$ 100,662.00
(Signature Dept or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date d • i 3
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the P & Z Department to expend
$ 2,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
To pay for appraisals on two (2) properties. ($1,000.00 each)
This purchase or expenditure is being made because:
Re -appraising properties for acquisition for the Virden Creek Drainageway
Improvements project
Vendor selected for this purchase: Rally Appraisals
❑ Bids or written quotes were taken on this purchase, as follows:
N/A
❑ Bids or quotes were not taken on this purchase because:
N/A
Prior Committee Actions (Dates): none
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
1=1 Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
409-07-5300-2-1-22 A / CFO none
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available iCialar is
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
3:2)1,6:v0
$ 3c-o'7i5` `-
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 67.2G /.3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 916.00 plus est. shipping costs of $ 160.00 to pay for or purchase
shock tubes, detonating cords and shock tube lead lines for the bomb disposal unit.
This purchase or expenditure is being made because:
these items are used to dispose of explosive devices by the police bomb squad.
Vendor selected for this purchase: Omni Distribution Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Omni Distrubition Inc is the sole provider of these type of disposal devices for
police bomb units.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11 TRI WPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfullysubmitted,
(SignatGre Dept. Head or Designee) Date
7„/ r /,.L t .t ,L 'te = ; &3--�(/:jt'/,3-
ignature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ?-a /n /3
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,236.25 plus est. shipping costs of $ to pay for or purchase
Speed Limit, Signal Ahead and Dead End signs
This purchase or expenditure is being made because:
Upgrade and replace designated signs.
Vendor selected for this purchase: Newman Traffic Signs
QX Bids or written quotes were taken on this purchase, as follows:
Newman Traffic Signs Jamestown, ND
Iowa Prison Industries Anamosa, IA
$2,236.25
$2,539.50
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑X Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
410-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. He
.dory
(Project Code)
71:).1). ))6.d
$ 23,000.00 T
is
$ 8,612.98
dee/i,r) / 3 y)a�r�sLF GJzc&' a s,c,-;0i3
esignee) Dat (Signature Finance Dept. Review) Date
K:\shared goodies\forms12013-August-Expenditure Pre -Authorization - traffic signs -Speed limit, signal ahead, dead end.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8"-,26,
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waterloo Fire Department to expend
$ 1,958.07 plus est. shipping costs of $ 97.76 to pay for or purchase
Rescue Truck 301 14" Catalyst.
This purchase or expenditure is being made because:
to replace rusted and worn catalyst on Rescue Engine 301.
Vendor selected for this purchase: Global Emergency Products
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Single Source Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
R spe� Ily submitted,
(Project Code)
$ 66,000.00 ✓
$ 58,613.98 t/
J /��L�% 't 5/s -2�rc
Signature Dept. Head or Designee) Date ( i ature Finance Dept. Review) Date
Turned in August 15, 2013
1
City Clerk Use Only
Finance Committee
Approval Date ?J-,2-4.
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waterloo Fire Department to expend
$ 1,522.65 plus est. shipping costs of $ 0.00 to pay for or purchase
Survivor LED Alkaline 90 degree flashlights
This purchase or expenditure is being made because:
WFR is going towards an LED flashlight to increase beam quality and brightness
in smoky conditions.
Vendor selected for this purchase: MES-Midam
❑x Bids or written quotes were taken on this purchase, as follows:
See attached list
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund
Bonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
412-12-1400-2112
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ully submitted,
(Project Code)
$ 40,000.00
$ 32,260.34
(Signature De.. ead or Designee) Date (Sign ture Finance Dept. Review) Date
Sent over August 16, 2013
- 2012 GENERAL OBLIGATION BOND PROCEEDS
FUND 412
PURPOSE
FUND PAYING CODE
AMOUNT
AMENDMENTS
BALANCE
Cap Equip -Building Inspection Trucks
412-22-5100-2117
25,000.00
25,000.00
Cap Equip -Engineering Department Vehicles
412-07-7830-2117
20,000.00
(1,914.00)
Cap Equip -Facilities Maintenance Van
412-22-8800-2117
40,000.00
(12,875.34)
6,176.78
Cap Equip -Fire Department Vehicles
412-12-1400-2117
40,000.00
(12,572.87)
9,341.13
Cap Equip -Leisure Services Trucks
412-37-4100-2117
150,000.00
128,185.42
Cap Equip -Motor Pool Vehicles
412-18-7950-2117
0.00
14,789.34
Cap Equip -Police Patrol Cars
412-11-1100-2117
150,000.00
12,572.87
79,473.87
Cap Equip -Police Vehicle Equipment
412-11-1100-2117
25,000.00
Cap Equip -Street Department Equipment
412-19-7100-2117
355,000.00
264,444.82
Cap Equip -Traffic Department Vehicles
412-17-7120-2117
40,000.00
30,340.97
Central Garage -Fuel Site Improvements
412-18-7950-2110
25,000.00
25,000.00
Central Garage -New Public Works Bldg
412-18-7950-2151
750,000.00
750,000.00
Central Garage -Radio Comm Upgrade
412-18-7950-2122
45,000.00
City Fac-American Disabilities Act
412-22-8755-2152
25,000.00
23,119.16
City Fac-City Facilities Improvements
412-22-8800-2152
125,000.00
City Fac-Council Chambers Remodel
412-22-8100-2127
75,000.00
75,000.00
City Fac-Cultural Arts Building Impr
412-22-4205-2152
80,000.00
65,998.17
City Fac-Five Sullivans Center (Taxable)
412-22-4900-2152
125,000.00
City Fac-Library Improvements
412-22-3100-2152
55,000.00
55,000.00
City Fac-Parking Ramp Repairs
412-22-7960-2103
84,000.00
84,000.00
City Fac-Public Market Facility Impr (Taxable)
412-22-6880-2152
25,000.00
23,991.12
City Fac-Swimming Pool Improvements
412-22-4200-2132
50,000.00
50,000.00
Cultural Arts -Arts CenterlYouth Pavilion Impr
412-26-4205-2152
70,000.00
70,000.00
Eng-Bikeway Maintenance
412-07-7355-2157
150,000.00
6,065.80
Eng-Bridge Inspections
412-07-7400-2103
50,000.00
45,250.00
Eng-4th St Bridge Abutment Protection
412-07-7400-2161
320,000.00
288,206.20
Eng-Chautauqua Park Curb Repairs
412-07-7500-2165
95,000.00
2,785.40
Eng-Dry Run Creek Gatewell Improvements
412-07-5600-2162
450,000.00
189,147.23
Eng-Flood Control Improvements
412-07-5600-2171
275,000.00
82,905.60
Eng-Kimball Ave Transportation Impr
412-07-7500-2103
93,000.00
54,023.78
Eng-Safe Routes to School Sidewalks
412-07-7650-2164
20,000.00
(20,000.00)
Eng-Sidewalk Repair
412-07-7650-2164
120,000.00
20,000.00
Eng-Stormwater Pump Stations
412-07-5300-2162
1,000,000.00
1,000,000.00
Eng-Univ Ave Enhancement Design
412-07-7500-2103
11,000.00
11,000.00
Eng-US Hwy 63 Enhancements (North)
412-07-7520-2165
162,000.00
162,000.00
Eng-US Hwy 63 Enhancements (South)
412-07-7520-2165
26,000.00
26,000.00
Fire -Ambulance #338 Replacement
412-12-1410-2117
265,000.00
179,997.00
Fire -Equipment & Uniforms
412-12-1400-2112
40,000.00
32,260.34
GO Bond Costs (Taxable)
412-03-8980-1750
85,000.00
86,627.50
GO Bond Costs (Tax -Exempt)
412-03-8980-1750
85,000.00
(36,647.45)
153,416.26
Leisure -Boating Center Improvements
412-37-4207-2175
50,000.00
50,000.00
Leisure -Dog Park Improvements
412-37-4105-2168
15,000.00
11,528.35
Leisure -Downtown Off Road Mtce Equipment
412-37-4110-2113
18,500.00
2,763.20
Leisure -Golf Course Improvements
412-37-4120-2174
135,000.00
135,000.00
Leisure -Golf Course Mtce Equipment
412-37-4120-2113
167,000.00
33,645.83
Leisure -Parks Improvements
412-37-4105-2168
130,000.00
Lesiure-Parks Off Road Mtce Equipment
412-37-4100-2113
120,000.00
1,714.06
Leisure-Riverfront Stadium (Taxable)
412-37-4400-2170
100,000.00
89,238.81
Leisure -Riverview Park Improvements
412-37-4700-2168
10,000.00
10,000.00
Leisure -Sports Facility Improvements
412-37-4202-2178
100,000.00
10,000.00
Leisure -Tennis Improvements
412-37-4410-2176
10,000.00
(10,000.00)
Leisure -Young Arena Improvements (Taxable)
412-37-4500-2177
120,000.00
100,662.12
MIS -Computer Replacement
412-01-8225-2106
100,000.00
64,179.23
1 of 2
MES - MIDAM
1880 East Military Ave
Fremont, NE 68025
Ship To:
WATERLOO FIRE RESCUE
425 EAST 3RD ST.
WATERLOO, IA 50703
Contact:
Phone:
Bill To:
WATERLOO FIRE RESCUE
425 EAST 3RD ST.
WATERLOO, IA 50703
Item number
90540
Telephone • 402-727-5785
Fax • 402-727-5789
Quotation
Number • QT_00223479-1
Date • 8/15/2013
Page • 1 of 1
Sales order
Requisition
Your ref.
Our ref
Quotation deadline
Payment
Sales Rep
Terms of delivery
Description Size Color
Survivor® LED Alkaline Model -
Orange
• NKingston
• 10/14/2013
• Net 30
• Jgoldsmith
• Customer Pays
Freight -NOT Taxable
Quantity Unit
30.00 EA
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply.
Sales balance
1,522.50
Total discount
0.00
I1ES
MUXIpMLeAeiBpIXSrXVICFS, ,
Unit price
50.75
S&H Sales tax Total
0.00 0.00 1,522.50 USD
Amount
1,522.50
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
815/1$ Our Designs Quote/Order Verification
Our Designs Quote/Order Verification
Cheri [Cheri@xtremez.com]
Sent:Thursday, August 15, 2013 10:41 AM
To: BILL BECK
Re: Quotation Number: 1701672
Below is a copy of your quote. Please review any custom details for accuracy and/or
changes. Please let me know when you are ready to proceed by replying to this email.
Item Qty Unit Extended
Number Description Ord. Price Disc Price
STR90540 Streamlight Survivor LED Alkal 30.00 $ 72.9500 0 $ 2188.50
ine Flashlight
Sales Tax: $ 0.00
Shipping & Handling: $ 18.95
Order Total: $ 2207.45
Quotation expires on 09/16/13
Thank you,
Cheri'
Customer Service Rep.
Email: cheri@xtremez.com
Phone: 1-800-382-5252 (Ext: 232)
Fax: 1-800-347-3367
http://www.ourdesigns.com
hops://mail.waterloo-ia.org/owe/?ae=Item&t=1PM.Note&id=RgAAAAAdKj111< MbT60o6D4gdIEOBwAbi1AMi3cBR4U13P>P038cAAAKr%2tdaAAARsR9GBnwwR7... 1/1
t) Mahican
— Proposal To.
Witmer Public Safety Group
104 Independence Way
Coatesville, PA 19320
Phone: (800) 852-6088
Fax: (888) 335-9800
Quotation page l of t
Quote m: 144448
Date: 8/15/2013
Sales Person: THOMAS E
Waterloo Fire Rescue
425E Third Street
Attn: Lt. William Beck
Waterloo, IA 50703
Phone: (319) 291-4460
Fax: (319) 291-4279
Proposal ID 144448
Date 8/15/2013
Sales Person THOMAS E
Quantity 'Item ID
Description
Unit - Amount.
30.00 90540
FREIGHT
STREAMLIGHT SURVIVOR FLASHLIGHTS
Streamlight Survivor LED, 4AA Alkaline,
Please Select Orange, Black, Or Yellow
Applicable Freight Fee Will Be Added
*** To accept this quote into a sales order, sign and return this document via fax to 888-335-9800. You may also
email your acceptance to quotes@WPSGInc.com. WPSGInc.com. Prices shall remain firm for 30 days barring any manufacturer
price increases. Please note sizes and colors before sending your order. ***
*** Custom information (shields, badges, plates etc) should be faxed or emailed with your acceptance, if this
information has not been provided during your initial quote request. If you have any questions regarding this quote,
call 800-852-6088 or email quotes@wpsginc.com. Canadian customers: Shipping & Handling does not include US
Customs and Border Fees into Canada and is to be paid by the customer. Orders shipped into Canada will only be
shipped via the customer's freight account which must be provided before placing an order. ** *
50.00 1,500.00
ACCEPTANCE OF PROPOSAL
The above prices, specifications, and conditions
are satisfactory and are hereby accepted.
` Proposal is valid until September 14, 2013
Created by Eagle Badness Management Systems
Signature
Date
Proposal is Valid until September 14, 2013
Subtotal 1,500.00
Tax 0.00
Total 1,500.00
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date g-(P
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
FY 2014 Cedar Valley Coalition Dues
This purchase or expenditure is being made because:
Annual dues
Vendor selected for this purchase:
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
n/a
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax ❑ Sewer 0 Sanitation
Bonds Ell Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1319
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 2,500.00
and the current available balance is $ 2,500.00 ✓
Respectfully submitted, �j
8/%1(/ /1? i„.C. i; l � LJ ' ) s- H
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
CEDAR VALLEY COALITION.
Waterloo/Cedar Falb Metro
Joittheast 9owa's qatiway
INVOICE
City of Waterloo
Michelle Weidner
715 Mulberry St.
Waterloo, IA 50703
07/01/13
Fiscal Year 2014 Dues
$2,500.00
Please make check payable to:
1NRCOG/Cedar Valley Coalition
229 E. Park Ave.
Waterloo, IA 50703
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 567.00 plus est. shipping costs of $ NA to pay for or purchase
Installation of flowmeter at Edwards St lift station including supplying a dedicated
120 volt circuit from service panel.
City Clerk Use Only
Finance Committee
Approval Date 0 - -
This purchase or expenditure is being made because:
To collect data for approximately one year to be used in the Highway 63
groundwater study.
Vendor selected for this purchase: Black Hawk Electrical Co.
❑X Bids or written quotes were taken on this purchase, as follows:
Black Hawk Electrical Co. $ 567.00
KW Electric, Inc. $950.00
RES did not submit quote
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): NA
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
E
Road Use Tax ri Sewer ❑ Sanitation
Federal/other grants ❑X Other (specify) Reimbursed by IDOT
This expenditure is to be coded to the following budget line -item:
290-07-5300-2162
(Fund - Department - Activity - Account Number)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
_Sf31201I3 ^ ief lC. ( l
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010)
KW Electric Inc.
1127 Lincoln Street
P.O. Box 967
Cedar Falls, Iowa 50613
http://www.k-welectic.com
E-mail: mmyers(i),k-welectric.com
Phone (319) 277-0415
Fax (319) 277-1418
Date: 7/3/13
To: City of Waterloo
Regarding: US 63 flow meter on Edwards lift station
We propose to install the required electrical per plans for the sum of: $950.00
****This price does include:
1- Providing and installing 30ft of EMT with 120volt circuit to feed new wall mounted
flow transmitter
2- Mounting new flow meter transmitter provided by the city
3- Installing two 33'transducer cables provided by the city
****This price does not include:
1- Any other material or work that may need to be done
*****This quote can be held for 30 business days. After this time the material will need
to be requoted.
*****Mechanic's Lien 572.13 Liability of owner to original contractor: "Persons or
companies furnishing labor or materials for the improvement of real property may enforce a
lien upon the improved property if they are not paid for their contributions, even if the
parties have no direct contractual relationship with the owner."
If you have any questions feel free to call.
Thank you,
Mark A. Myers
Project Manager
KW Electric, Inc.
(Customer's Signature)
An Equal Opportunity Employer
BLACK HAWK ELECTRICAL CO.
1615 Jefferson Street, Waterloo, Iowa 50702
Phone: 319-233-3387 Fax: 319-274-7789 Email: bhe3387@aol.com
ELECTRICAL WIRING PROPOSAL
To:
Waterloo Water Works
325 Sycamore St.
Waterloo, IA 50703
Attn: Jeff Bales
Date July 22, 2013 Proposal #
Project Name
Project Location
RE: Flow meter installation.
Hi Jeff,
Our price for the installation of the flow meter at the Highway 63 lift station is $567.00 and includes the
following:
• Mount the flow meter on the wall above the pit, slot the grate covering the pit, install a conduit to
below grade for the transducer cables, install the 2 transducers on the liquid line, run the transducer
loads into the meter enclosure and make terminations at the meter.
• Provide and install all conduit, wire, and miscellaneous material as needed in order to supply the
flow meter with a dedicated 120 volt circuit from the panel in the pump building.
Notes:
• Jeff Hubby is including the transducer mounting in his package.
• Flow meter, transducers and programming by others.
• Work to be done during normal working hours 7:00 am to 3:30 pm Monday through Friday.
Thanks,
Mike Cagley
Estimator
We hereby offer to furnish all labor and materials necessary to complete the above described electrical wiring installations in a good workmanlike manner for the
sum of Dollars ($ ) or on a time and material basis, if no sum in indicated, payable as
follows: Net 30 days balance subject to minimum of S5 or 1.5% per month (18 APR), plus all collection or legal costs.
The materials and workmanship furnished under this proposal shall comply with the rules and regulations set for the in the National Electrical Code and all state
and local regulations govemine such work. The price quoted includes required insurance, and permit and inspection fees. Any chances in the above specifications
shall be made in writing and as evidence of agreement, shall be signed by both parties. The contractor shall not be held responsible or liable for any loss, damage
or delay due to causes beyond his control. if the purchaser disposes of the property by sale or otherwise before this contract has been fulfilled, the full unpaid
amount of the contract shall become due and payable at once. All equipment and devices installed as a part of this proposal shall be guaranteed for a period of one
year from date of completion except as otherwise noted, or in accordance with the manufacturer's waananty. Contractor's liability shall be limited to the
replacement of defective pans.
This proposal may be withdrawn by us if not accepted within 30 days from above date. Work to start upon request.
Respectfully submitted,
Contractor Black Hawk Electric Customer
ACCEPTANCE
The above proposal and terms of payment are hereby accepted and
you are authorized to do the work as specified.
(signature)
Date Signed
City Clerk Use Only
Finance Committee
Approval Date 9 / 3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
City Clerk Department to expend
$ 15,000.00 plus est. shipping costs of $ to pay for or purchase
Travelers Escrow payment
This purchase or expenditure is being made because:
Escrow amount was increased
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8900-1.361. /35 y
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature ept. Head or Designee)
(Project Code)
269 547 M ) , -
$ cv�;arrov � L G ��L?
A-c.4.6 Z: cdlr,e j �� ;Poi
Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
TRAVELERS)
INVOICE NO DATE PREPARED
1688284 07/02/13 4566GA087
PRODUCER: 92627 PDCM INSURANCE INC
INSURED: CITY OF WATERLOO
SUZY SHARES
CITY OF WATERLOO
715 MULBERRY STREET
WATERLOO
IA 50703
PROPERTY -CASUALTY DEPARTMENT
*************************************
S2 PUBLIC SECTOR
SAI ** DATE DUE AMOUNT DUE
**
**
**
**
*************************************
07/13/13 $15,000.00
INSTALLMENT
TRAVELERS
C/O BANK OF AMERICA
91287 COLLECTIONS CENTER DRIVE
CHICAGO, IL 60693-1287
**
**
**
**
**
PLEASE RETURN INVOICE WITH PAYMENT, ENTIRE PAYMENT DUE ON OR BEFORE DUE DATE.
TRAVELERS
PROPERTY -CASUALTY DEPARTMENT
INVOICE NO: 1688284 DATE PREPARED: 07/02/13
SAI: 4566GA087 CITY OF WATERLOO
PRODUCER: 92627 PDCM INSURANCE INC
BINDER NUMBER AMOUNT DUE
709402 07/01/13 - 07/01/14 $15,000.00
$15,000.00
BILLING REPRESENTATIVE MONIFA JOSEPH
AMOUNT DUE:
DATE DUE:
INSTALLMENT
S2 PUBLIC SECTOR
$15,000.00
07/13/13
ESCROW DEPOSIT
BINDER TOTAL
TEL. 1-860-277-6813
PAGE 1 OF 1
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance ommittee approval required?
YES NO
If so, date approved: , ' -.2/ -/ i j
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2014 submitted by the Engineering Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
266-3000
RUT Cash /K4k.i0
34 <: rfidC.
`- 20,641.00
266-07-7830-1128
Retirement
20,641.00
266-3000
RUT Cash //'-,:.Air
r-07.11r,,
1,579.00
266-07-7830-1121
FICA
1,579.00
266-3000
RUT Cash ,.,_
, et ,,;r:'/
11,698.00
266-07-7830-1131
Health Ins.
11,698.00
TOTAL
$33,918.00
This amendment is being requested because:
Of the retirement of Jeff Murry, Engineering Technician. — (; , ;�� Jal"
t z.
TOTAL
$33,918.00
Prior Committee Actions (Dates):
None
a /�/�
(Signature Dept. Head or Designee)
ebv//3
Date
: r_0 /.'i.),
(Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:Wserslshared goodieslforms\Budget Amendment Request Form (Apr 2003)