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HomeMy WebLinkAbout08/19/2013FINANCE COMMITTEE August 19, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of August 12, 2013 NEW BUSINESS 1. 2. 3. AMENDED 4. AMENDED 5. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Eric Guttelewitz Exhibit New York City, New York; Plainfield, Massechusettes; Barrington, Rhode Island September 22-30, 2013 $2,715.00 Lt. Monty Frana, Sgt. Kye Richter, and WFR Tactical Paramedic Jason Hernandez National Tactical Officers Association Conference Kansas City, Missouri September 22-27, 2013 $3,424.00 Deb Rosol Property Room management Minneapolis, Minnesota September 30 — October 2, 2013 $863.00 Rebecca Johnson, Human Rights Specialist 16th Annual (EEOC) EXCEL Denver, Colorado August 26 - Sept. 2, 2013 $3860 Training Conference Abraham Funchess, Human Rights Director 16th Annual (EEOC) EXCEL Training Conference Denver, Colorado August 26 — August 30, 2013 $4270 6. Pre Authorizations to Expend over $1,000.00 Dept Amount /fI Est. Community Development $1,750.00 OneRoof software annual maintenance. Culture & Arts $2,000.00 Commercial Print Services Leisure Services $6,588.00 Twelve (12) picnic tables. Leisure Services $12,000.00 Rental of portion of maintenance building space at 304 W. 5th Street. Leisure Services $1,590.00 Two barrels RV marine extreme antifreeze. Police $1,724.00 All -in -one GPS data service for tracking units. Public Works $3,500.00 Installation of 2" conduit ducts for telephone and cable service to Public Works Building. Waste Management Services $3,662.97 Repair Vermeer tub grinder hopper plus materials. Waste Management Services $3,431.97 Repair parts to rebuild a JWC 30004T sludge grinder pump (Muffin Monster). Waste Management Services $9,025.00 Repair parts to rebuild #3 TAS Moyno pump. Waste Management Services $2,940.00 Maintenance agreement for two licenses. BUDGET LINE ITEMS TO BE AMENDED BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date fig./3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ 1,750.00 plus est. shipping costs of $ to pay for or purchase OneRoof software annual maintenance. Oct 15, 2013- Oct 14, 2014 This purchase or expenditure is being made because: On -going training and software updates Vendor selected for this purchase: Travis Systems El Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Software purchased from this vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax ❑ Sewer 0 Sanitation Bonds E Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 224-32-5850-1520 BG14H 0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2,000.00 V and the current available balance is $ 2,000.00 ✓ Respectfully submitted, (Signature Dept/ Head o Designee) i CT ('��(�(.<u' Date (Signature Finance Dept. Review) 3-13 :4 3 Date K:\shared goodies\forms\Expenditure Pre -Authorization 4 and 8 hr training 4-10-2013.xlsx (Mar 2010) City Clerk Use Only Finance Committee e Approval Date d -1 q-'.. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 2000.00 or less plus est. shipping costs of $ N/A to pay for or purchase Commercial Print Services This purchase or expenditure is being made because: to promote Fall and Winter Classes, Workshops and programs for the Center for the Arts, Phelps Youth Pavilion, & RiverLoop Amphitheatre. Vendor selected for this purchase: Pioneer Graphics ❑X Bids or written quotes were taken on this purchase, as follows: 1.) $1,919.03 - Pioneer Graphics - Waterloo, IA 2.) $2,358.00 - Woolverton - Cedar Falls, IA 3.) $2481.00 - Professional Office Systems - Waterloo, IA ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: City Printing Budget: 010 03 8970 1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 50,000.00 V $ 1/7 .. /0 Respectfully submitted, A K`:v,k_kL; I -I i l3J) 3 2i-c:r/rr.Z,Cc. /0,4- �ti4.,L S` /-:10/3 (Signature Dept. He or Dgsignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Schedule_Expenditure Pre-Authorization.xlsx (Mar 2010) CHAWNE PAIGE From: Jim Miller <jmiller@thepioneergroup.com> Sent: Monday, August 12, 2013 12:28 PM .To: CHAWNE PAIGE Subject: RE: Request for Quote Chawne Here is revised pricing for a 20 pager ISSUE# 65702 20 page stitched booklet to 4x9 finished size (may reduce a couple percent to fit like last year) prints 2/2 on 70# matte text with proofs and deliver extras to Chawne. 6,500 - $1,529.47 Inkjet sort mail and 3 tabs 5,600 - $389.56 **Postage is additional Thanks Chawne and I would want to get this scheduled as soon as possible. Let me know how it looks. Jim Jim Miller - President Pioneer Graphics Commercial Printing OFFICE HOURS 8 AM TO 4:30 PM Let us print your post cards and mailers - full mailing services available From: CHAWNE PAIGE [mailto:CHAWNE.PAIGE©WATERLOO-IA.ORG] Sent: Friday, August 09, 2013 5:05 PM To: (happenings(alwaterloocenterforthearts.orq) Subject: Request for Quote Hello all. I would like to request a quote for the following project, please see below. Event Schedule Specs: Qty: 6500 - 20-page 4"x9"(closed) (8"x9" spread) Saddle Stitch Booklet - 2PMS/2PMS Full bleed (Process Black & Pantone 306) - 70# matte text - Including proof and delivery of extras - Mail service for approx. 5600 & Tabbing with 3 tabs and inkjet Delivery of digital files: August 16 Mail drop date: August 26 (Preferred), August 31 (latest) Please submit quote by August 13, 12noon. If you have any questions feel free to contact me. Much thanks CHAWNE PAIGE Digital Arts Manager l 319.291.4490 Waterloo Center for the Arts www.waterloocenterforthearts.org 1 w Woolverton 6714 Chancellor Dr Cedar Falls, IA 50613-6964 Phone (319) 277-2616 Fax (319) 277-8136 estimating@woolverton.com www.woolverton.com Quotation 17779 To: Date 08/12/2013 Salesperson Jeff Miller Waterloo Center for the Arts Estimator Reed Brenden 226 Commercial St Waterloo, IA 50701 ATTN: Chawne Paige Phone (319) 291-4490 Email chawne.paige@waterloo-ia.org Dear Chawne Paige We wish to thank you for the opportunity to submit our quotation for this work. If our proposal is accepted you will receive the highest quality workmanship and a prompt delivery. Quotation subject to revision after sixty days or with any changes from below specifications. Paper is subject to price and availability at time and commencement of work. Please feel free to call with any additional questions or changes. Below Is Your Detailed Production Specifications for this Request Description Event Schedule Booklet Pages 20 Pages Size Final Size • 4 x 9 bleeds Paper 70.0 lb House (Flo) Dull Text Ink 2/2 black + 1 pms Finishing Fold, collate, stitch 9" edge and trim; tab (3), inkjet and mail 5600 Proofs Hi & Lo Res Proofs Prices Quantity 6,500 The above pricing is based on output ready files. Any additional editing needed to process supplied files will bill at $75.00 per hour. Over -runs or under -runs are not to exceed 10% of the quantity ordered. Prices do not include sales tax or postage. Upon acceptance please indicate the quantity required Page 1 of 1 G POS Professional °film Services, Inc.® PROPOSAL PREPARED BY: Jim Schaefer Regional Territory Manager PREPARED FOR: Chawne Paige Waterloo Center for the Arts DATE August 13, 2013 SAT I S FACT I O Ng!uvta lzedi. The POS® money back guarantee of satisfaction: If anything you order fails to meet your specifications, simply return it and your money will be refunded.Period. www.poscorp.com QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL 6500 4 x 9 Booklet FS folded stitched size - 20 pages self cover $1976.00 70# matte text - 2/2 - black & PMS 306 w/bleeds 5600 Mail Service - Imprinting and 3-Tabs $126/M $705.60 Postage not included $18 for email proof NEW CUSTOMER PROMO = TAKE $200 OFF ABOVE PRICE!!! - ate_ t aria'/' 00 *PRICES DO NOT INCLUDE SHIPPING OR TAX* AL COMMENTS Thank you for the opportunity. Let me know if you have any questions. Jim PLEASE CALL WITH ANY QUESTIONS. THANK YOU FOR YOUR CONSIDERATION! City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 20,700.00 plus est. shipping costs of $ NA to pay for or purchase professional services for design development and preparing construction plans and specifications for a fiber optic line between the Library and SportsPlex site. This purchase or expenditure is being made because: Fiber will need to be run to connect the Cedar Valley SportsPlex to the City network. Vendor selected for this purchase: Modus Engineering (Waterloo, Iowa) n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Modus is currently working on the SportsPlex project and will provide the best transition and coordination in getting this project accomplished. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4180-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 ✓ and the current available balance is $ 40,000.00 / Respectfully submitted, (Signature Dept. H a. esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\fiber pre auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date g' i R'i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,588.00 plus est. shipping costs of $ to pay for or purchase Twelve (12) picnic tables. This purchase or expenditure is being made because: to replace existing tables. This will make more seating available at the tennis center. Vendor selected for this purchase: Fry & Associates North Kansas City MO Bids or written quotes were taken on this purchase, as follows: Fry & Associates, North Kansas City MO $5,490.00 plus $549 additional tables Kay Park Rec, Janesville IA $7,267 plus $726.70 additional tables Cunninham Rec $7,599.24, $782.40 addl Boland Rec $8,175, $800 addl Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund ri Road Use Tax Bonds Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4410 2176 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, r 1tc41GctLC(1- IL) tic:&/GC,L ;1e/3 ature Dept. -..yr- esignee) Date (Signature Finance Dept. Review) Date $ 10,000.00 / $ 7,980.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee`b, Approval Date —/ lq '13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase Rental of portion of maintenance building space at 304 W 5th Street. This purchase or expenditure is being made because: to relocate equipment and maintenance operations for downtown maintenance. Vendor selected for this purchase: JSA Development LLC n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Facilities available for this purpose are limited in the downtown area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund El Road Use Tax n Sewer n Sanitation ElBonds pi Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submitted, ad or Designee) Date (Project Code) $ 20,000.00'' $ 19,950.00 L i z (/ /esC-lcl 1 ature Finance Dept. Review) Date K:\shared goodies\forms\JSA PreAuth.xls (Mar 2010) 08/13/2013 14:35 3192914297 WATERLOO LEISURE SER PAGE rexXezt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,590.00 plus est, shipping costs of $ to pay for or purchase Two barrels RV marine extreme antifreeze. City Clerk USE Only Finance CommitteeO Approval bate 1q-/3 This purchase or expenditure is being made because: used to winterize park equipment and plumbing . Discounted price if we purchase two barrels, which is the amount we usually use, saving $200. Vendor selected for this purchase: Tom Hovland (NAPA) Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: pi( Bids or quotes were not taken on this purchase because: This is the only place we can purchase Marine Extreme. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ❑ 6onds ❑ Federal/other grants [1 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is tfully sub (Project Code) $ 52,517.00 ✓ $ 49,259.00 4-67446/12 (Sign turept. Head or Designee) Date Signature Finance Dept, Review) Date K:\shared goodies\forms\Expenditure Pre-Authorizatlon.xfs (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 '( 't 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,724.00 plus est. shipping costs of $ 0.00 to pay for or purchase All -in -one GPS data service for tracking units. This purchase or expenditure is being made because: this GPS tracking service provides support for LEIN Region 2 Fusion Center units. Vendor selected for this purchase: Teamintel ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Teamintel is the provider of GPS service for the units used by the LEIN Region 2 Fusion Center. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑x Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1339 11GRT LEN8 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, tROI Dept. Head r Designee) Date 4 $ 'kw 43,1 L 4,41 cY' 's 7 .,'/L ,Lt., / r' (Signature Finance Dept. Review) S.-8 ,?0/3 Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date g ' I, C1' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ NTE 3500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Installation of 2" conduit ducts for telephone and cable service to Public Works Building This purchase or expenditure is being made because: Duct and service installation is at owners expense. Vendor selected for this purchase: Mediacom E Bids or written quotes were taken on this purchase, as follows: Mediacom - $3332.10 Community Electric - $4619.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Ti General Fund Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1344 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 8-/3 -/3 $ 5,000.00 $ 4,920.85 17 Aia 5 pi/ 13- K:\shared goodies\forms\Public Works -Installation of Cable and Phone Conduits to connect service (Mar 2010) in which budgeted amount is and the current available balance is Respectfully submitted, City Clerk Use Only finance Committee 66 Approval Date 5'1 1 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3,662.97 plus ext. shipping cost of $ 0.00 Repair to pay for or purchase This purchase or expenditure is being made because: Repair Vermeer tub grinder hopper plus materials 0 Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: C & C Welding was the only shop to accept the job Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: ❑Bonds: (Road Use Tax: Sewer: ❑X Sanitation: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 595/15/5400/1571 (Fund - Department - Activity - Account Number) (Project Code) $ 21, 000.00 ✓ $ 21,000.00 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date C & C Welding & Sandblasting Inc. 17I4 River Street Waterloo, IA 50702 Bill To Waterloo Garage, City of 1314 BLACK HAWK STREET WATERLOO, IA 50702 Invoice Date Invoice # 8/7/2013 59078 Phone # Fax # P.O. No. Terms Due Date JEFF Net 30 9/6/2013 232-4741 232-9443 Description Qty Rate Amount REBUILD CHIPPER HOPPER ON VERMEER: LABOR MATERIALS 3,000.00 662.97 3,000.00 662.97 Subtotal $3,662.97 All warranty issues MUST go through C & C Welding. No payments or credits will be made without prioir authorization. Sales Tax (0.0%) $0.00 Total 1 ` $3,662.97 Payments/Credits $o.00 Balance Due $3,662.97 City Clerk Use Only Finance Committee Approval Date F' f q — IS City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,431.97 plus ext. shipping cost of $ 0.00 Repair parts Department to expend to pay for or purchase This purchase or expenditure is being made because: To rebuild a JWC 30004T sludge grinder pump ( Muffin Monster) Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric Pump is the rep company for JWC Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: ❑Sanitation: Bonds: ❑FederaVothergrants: ther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 / and the current available balance is Respectfully sub r fitted, $ 2 r t _q 4 .., f 2-/ 3 y1 4dLf /.�1z' r �� �� S./. ;10i3 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Aug 88 Z013 09:28:ZZ 880-388-Z11H > 319 Z91 4b23 Inside Sales Electri Page 882 i1icTRiC RUMP QUOTED TO: CITY OF WATERLOO 715 MUL131?R.RY STREET WATERLOO, TA 50703 CONFIRM TO; RICHARD OLSON CUSTOMER P.O. SHIP VIA RICHARD OLSON BE5'TWAY QUOTATION en() t4 14Ut Strout Pat Moines LA 103134604 USA Polyphone (! I S) 2n3.2221 / FAX (117) 261 In /9 Toll Free I OM 5111-Pt IMP www.ulmaicpmnp.cum. F.O.D. ORIGIN QUOTE NUMBER: 0102436 QUOTE DATE: 8/8/2013 REQUESTED DATE: 9/8/2013 SALESPERSON: JOHN MILLER CUSTOMER NO: 2914323 QUOTED RY. jrh JOYCE JOB LOCATION: CITY OF WATERLOO WWTP 3505 EASTON AVENUE WATERLOO, IA 50702 *** QUOTE ORDER - IX) NOT PAY*** TERMS Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT *A34320-T13 EACH *34014-0001 EACH *34014-0002 EACH $34014-0003 EACH *34084 EACH *34017 EACH *30017-0011-001 EACH. *34046-B7 EACH '30287 EACH *35048 EACH `034.14-0002 BACH WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACEMENT JWC 30004T PARTS: 4.00 0.00 JWC. SEAL KIT 2.00 0.00 !WC GASKET, MAIN HOUSING 2.00 0.00 JWC GASKET, END HOUSING 1.00 0.00 JWC GASKET, GEAR HOUSING 1.00 0.00 J WC GASICE''T, SPOOLIOP COVER 1.00 0.00 JWC COUPLING INTERLOCK, 1-1/2 OGRE 1.00 0.00 JWC COUPM..I:NG INTERLOCK, RLOCK, I-1/4 BORE 4.00 0.00 JWC SEAL RING 17-22013UNA-N 2.00 0.00 JWC RETAINING RING, 5160.156 S 1.00 0.00 JWC SEAT., OIL LIP 1-3/4 OD 4.00 0.00 JWC SPRING. WAVE STEEL 5 WAVE 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 768.9(5 17.11 11.80 I'7.11 6.01 120.31 119.25 1.30 5.69 7.73 2.83 ESTIMATED LEAD TIME 3 TO 5 WEEKS ON SEAL, ALL OTHER ITEMS 5 WORKING DAYSARO, THE PRICING ON THIS QUOTE DOES NOT INCLUDE FREIGHT. Electric Pump is committed to supplying you, our custotner, the highest quality products & service. ORIGINAL 4ZE /4) ,or',�,r�75 3,075.84 34.22 23.60 17.11 6.01 120.31 119.25 5.20 11.38 7.73 11.32 *** Continued *** Aug d8 2813 89:28:35 888 388 2118 ELECTRIC PUMP QUOTED TO: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM TO: RICH RD OLSON CUSTOMER P.U. SHIP VIA RICHARD OLSON 13PSTWAY > 319 291 4523 Ins irk Seles Electri Page 883 QUOTATION 4280 6140 Strain De. M nwr TA 50111.2604 USA tolophunc- 011) 2/0 2.222 / krA)f. (5I N) 21554U I9 Toll Prue I8W-38.1-M1MP wivw.ciccUicpmnp. wmi VI IOIE NUMBER. 0102436 QUOTE DATE 8/8/2013 REVUES II)DATE: 9/8/2013 SALESPERSON! iOfiN MILLER CUSTOMER NO: 2914323 QUOTED BY: Irh JOYCE JOB LOCATION: CITY OF WATERLOO WWTP 3505 EASTON AVENUE WATERLOO. IA 50702 A** QUOTE ORDER - D() NOT' PAY*** F.O,13. TERMS ORIGIN Net 30 Days PI'EM NUMBER UNIT ORr» REO SIIIPPED BACK ORDER PRICE AMOUNT joyceh@electricpump.com THANK YOU, JOYCE HANSON ABOVE PRICING EFFECTIVE FOR 30 DAYS ORIGINAL Net Order: Leos Discount: Freight: Sales Tax: Order Total: 3,431.97 0,00 0.00 0.00 3,431,97 City Clerk Use Only 'Finance Committeev n Approval Date a ��'l�� 3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 9.025.00 plus ext. shipping cost of $ 0.00 Repair parts Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To rebuild #3 TAS moyno pump X❑ Bids or written quotes were t ken on this p_urchase gs fopllows Liberty Process Eq. Inc. quote; $9025.00 and Mc2 Inc. $717.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund: Road Use Tax: Sewer: Sanitation: ❑Bonds: (lFederal/0ther grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5,00/1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 ✓ and the current available balance is $ , ?/y,23( Res%�Ily su�tted, laces. �-Iz-i 3 � �%l'. t, C Jz� ' 'l3 ";4.;/_ (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date t Aug 08 13 12:50p Liberty Process Equipment 84 7640 7855 Liberty Process Equipment, Inc 2525 S. Clearbrook Drive Arlington Heights, IL 60005-4623 Phone:(847)640-7867 Fax: (847) 640-7855 Sold To: CITY OF WATERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Confirm To: RICHARD OLSON Quote p.1 Page 1 of 1 Quote Number: 0045726 Quote Date. 8/8.12013 Quota valid Through 9/7/2013 Customer Number. CITWAT Salesperson. MARK SNITOWSKY Ship To: CITY OF WA1ERLOO 3505 EASTON AVENUE WATERLOO, IA 50701 Customer Reference Ship VIA 4F036G1 CDQ AAX F.O.B. Terms Approximate Delivery ARLINGTON HIS. NET 30 DAYS STOCK, SUB TO PRIOR SALES Item Description Serial Number Unit Qty Price Amount 40 C74FG1L CDOROTOR EACH 1 5,661.00 5,661 .00 30 C340GQL CDQ STATOR EACH 1 2,855.00 21855.00 KPF951L CDQ GEAR JOINT KIT EACH 1 465.00 465.00 TO INCLUDE. (1) RING GEAR, (1) BALL GEAR, (2) KEYS, (1) PRIMARY THRUST PLATE, (1) SECONDARY THRUST PLATE, (1) LOCK NUT & (1) SEAL SUPPORT KPF87QL CDQ GEAR JOINT SEAL KIT TO INCLUDE: (1) GEAR JOINT SEAL, (1) #5 0-RING, (1) #41 0-RING 34 BG085QL STATOR GASKET PRICES ARE DELIVERED. THANK YOU MARK SNITOWSKY - 3 75 EACH 1 24.00 24.00 EACH 2 10-00 20.00 Total: 9,025.00 Quoted prices in US dollars. Do not include shipping or packaging charges which will be added to our invoice at the time of Shipment. Effective March 1, 2012 our packing/handling chorgc will be $12 per package, Visit our website at http://www.libertyprocess.com Engineered Products For the Manufacturing & Processing Industries 438/08/2013 02:54 4023339663 MC2 INC PAGE 01/01 I ..r. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 me, Inc. FAX MEMO DATE: -ran - 13 ATTIC' al 6t.snfr\ COMPANY: r6112.1.co •._],a. eiztAAP FAX#: 31`%_76I-4SZ3 SUBJECT: I4D 1 DIP Pv ors FROM.' Roger D. Gellhaus Total Number of Pages:_j____ MESSAGE: 42.D - �-72 DczgZ pt1t.+c: e..c.wv L'rzssr(mti) 1ST Z_C S D IS "ME Pat27S prUc LJ thiv 2G6? LX 6T L'D e SO T?orei) a- C-74 FG 1- 41 4 C 3- Sicu -STArcar- - - C s4 o &Co II 359_'+,°° c11441 C A. 4 J=• 14T - 14 PF951 a t l 12°° c—ac1l B?G? # 6 41 F4Cj1 e I --_BG4)$_5_Q �gig_ 9 cfGt� s 41- NG Ili I Y e �y o t pm. Ly 11. TAN . , Ti�5_____,-.,n, ^NI E-Mail Address: Info@mc2h2o.com in which budgeted amount is and the current available balance is Respectfully submitted, City Clerk Use Only Finance Committee Approval Date O `t/ q "13 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,940.00 plus ext. shipping cost of $ 0.00 Maintenance agreement ch. t w. ,(: c c h set to pay for or purchase This purchase or expenditure is being made because: Renew maintenance agreement for Cartegraph software this is a yearly renewpal. ElBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: This is Cartegraph software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund: EIRoad Use Tax: Sewer: Sanitation: ❑Bonds: ❑Federauothergrants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1520 (Fund - Department - Activity - Account Number) (Project Code) $ 20,000.00 $ 20,000.00 L� ,i'nd,�-�3 J-(6/. (Signature Dept He;7d Or Designee) Date (Signature Fj ance Dept. Review) Date Cartgraph 3600 DIGITAL DRIVE DUBUQUE IA 52003 FEIN: 42-1419553 Bill To: !: City of Waterloo Attn: Eric Thorson 715 Mulberry Street Waterloo IA 50703 Billing Questions, Call Kevin at 800-688.2656 x5298 or kevinkline®cartegraph.com Support Ezp Date . . Customer ID Payment Terms. 11/25/2013 WATERCIIA Net 30 see (if different than above), Item Number item Description 1 , Unit Prize► Ext. Price CARTEXPLSRL0000 CarteFLEX Subscription Renew 2.00 $1,470.00 $2,940.00 ACH Information: PREMIER BANK 2625 NW ARTERIAL DUBUQUE, IA 52002 E-mail Remittance To: achremit@cartegraph.com ROUTING NUMBER: 073922652 ACCOUNT NAME: Cartegraph Systems, Inc ACCOUNT NO.: 90122410 Subtotal Sates Tax $2,940.00 $0.00 Balance: $2,940.00 Credit card payments: http://cartegraph.com/payments Please note the invoice # from above with payment. Accounts that are past due will be assessed a monthly 1.5% finance charge retroactive from the invoice date. This renewal notice is being sent out to remind you that your maintenance, subscription or support agreement will expire on the support expiration date listed above. To continue your agreement without interruption please return payment within 30 days, If the agreement lapses the renewal will be the list price plus a 40% fee.