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Home My WebLink About08/05/20131. 2. 3. 4. 5. FINANCE COMMITTEE August 5, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 22, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Craig Clark, Building Official/Maintenance Administrator ICC Annual Conference & Code Hearings Atlantic City, NJ Sept. 28 — Oct. 7, 2013 $2,605.00 Chawne Paige, Digital Arts Manager & Elizabeth Andrews, Registrar Haitian Art Society Conference Atlanta, GA Aug. 14- 20, 2013 $1,990.00 Adam Liddle, Police Officer Highway Drug Investigations Johnston, IA Sept. 25- 27, 2013 $355.00 Dan Trelka, Police Chief; Tim Pillack, Captain; Todd Wilson, Greg Petersen, Clear Lake Police Dept. Mid -States Organization Crime Information Center Conference Bloomingdale, IL Sept. 9- 13, 2013 $3,712.48 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $5,000.00 Pool chemicals for Byrnes & Gates Pools Central Garage $4,884.38 Rebuild reel PTO & replacement of drive shaft PTO on VacCon 143001 City Clerk $31,466.76 INRCOG membership dues for FY2014 City Clerk $11,421.00 Iowa League of Cities membership dues for FY2014 Engineering $1,440.00 Renewal for PAVEPLUS View & Map Director ARC GIS software Fire Rescue $1,991.62 + $59.82 Muffler system for Rescue Truck 301 Fire Rescue Regional Training Center $6,000.00 Consumables for classes held at Regional Training Center Leisure Services $7,380.00 NTE NFL replica football jerseys for Optimist Flag Football Leisure Services $1,398.00 Chemicals & fertilizers for turf management in downtown areas Leisure Services $1,645.00 Three (2) Par Aide HiO cup cutters Leisure Services $6,500.00 Gates Park Master Plan services Police $4,000.00 + $50.00 Four (4) tactical headsets for Tactical Team Police $385.00 Lunches for Safety Services Career Camp Public Works $25,000.00 NTE Furnishings for Public Works building Street $3,400.00 + $150.00 Replacement traffic signs & barricades Street $2,317.60 Degreaser Traffic Operations $2,400.00 120 -501b. bags of reflectorized beads for painting Traffic Operations $1,100.00 Two (2) 3 section signal heads & hardware Traffic Operations $17,293.45 Street light poles, mast arms & hardware Traffic Operations $12,000.00 Replace & repair damaged conduit & cable for street lighting on E. 11th between Franklin Street & bridge Traffic Operations $1,677.23 Replace damaged underground wire for E. 11th Street lighting project Waste Management Services $5,550.00 Replacement of vertical pump motor at Park Road lift station Waste Management Services $22,655.25 + $1,900.00 Yard waste & garbage carts BUDGET LINE ITEMS TO BE AMENDED 6. Authorization to increase Line Item 3000 (Cash) and Line Item 1351 (Advertising) in the amount of $10,302.17—Submitted by Leisure Services Department. 7. Authorization to increase Line Item 3000 (Cash) and Line Item 1555 (Minor Equipment) in the amount of $1,525.00—Submitted by Leisure Services Department. 8. Approve project budget for the Rehabilitation of Taxiway "B" funded with a federal AIP grant of $616,500.00 and Passenger Facility charges of $68,500.00—Submitted by Waterloo Regional Airport. 9. Approve project budget for the IDOT Vertical Infrastructure grant in the amount of $102,785.00 for the Rehabilitation of Airport Hanger —Submitted by Waterloo Regional Airport. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. FINANCE COMMITTEE July 22, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of July 15, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lab Inv. Shawn Monroe and CSI Vaska Zubak Basic Crime Scene School Waterloo, Iowa August 1— 16, 2013 $500.00 Pat Treloar, Chief of Fire Services R0306: Executive Analysis of Fire Service Operation in Emergency Management Emmitsburg, Maryland August 18-31, 2013 $300.48 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $1,250.00 Fire Alarm Plan Review — Orange Elementary School Engineering $4,990.00 + $100.00 . External Clump Ultrasonic Flowmeter Engineering $800.00 Traffic Control for 7th & 8th Street railroad crossing reconstruction Fire Rescue $3,525.00+$150.00 Akron Black Max piston intake valves Leisure Services $10,200.00 Amusement park tickets sold June through August 2013 Leisure Services $1,575.80 Teeth for stump cutter Leisure Services $3,842.00 Dram Shop Liquor Liability Insurance for Young Arena from 9-7-13 to 9-6-14 Traffic Operations $3,096.00 + $50.00 Replacement of flush mount wire sensors damaged during W. 4`h & Ridgeway overlay project Traffic Operations $20,915.00 +$50.00 Replacement of camera system for TS2 cabinet with mounts & cable damaged during Vinton & Lafayette reconstruction project Traffic Operations $20,915.00 + $50.00 Replacement of camera system for TS2 cabinet with mounts & cable damaged during E. 11th & Lafayette reconstruction project Traffic Operations $20,915.00 + $50.00 Replacement of camera system for TS2 cabinet with mounts & cable damaged during W. 11th & Easton reconstruction project Finance Committee July 22, 2013 Page 2 Ayes: Three. Motion carried. Mr. Getty questioned if the wiring was damaged by the contractor or the City. Sandie Greco, Traffic Superintendent, noted that the loops are more expensive than installing cameras. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated July 22, 2013, in the amount of $3,503,108.54, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from a bills payment in the amount of $159,364.11 to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Suzy Sch. es City Cler City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date f" .3 - / 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Pool Chemicals for Byrnes & Gates Pool Vendor selected for this purchase: ACCO ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACCO has been the previous vendor for pool chemicals Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax ❑ Sewer Sanitation Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe ully submitted, 3 y y (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 1"i /3i/ K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date $- 5 -/ 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,884.38 plus est. shipping costs of $ 0.00 to pay for or purchase Rebuild reel PTO and Replacement of Drive Shaft PTO on VacCon 143001 This purchase or expenditure is being made because: Hose reel PTO locked up Vendor selected for this purchase: Inland Truck Parts E Bids or written quotes were taken on this purchase, as follows: Inland Truck Parts - $4884.38 Elliott Equipment - $5000.00 (60-90 day lead time) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax E Sewer 0 Sanitation ElBonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00+� $ 192,cal 49 /172S �� K:\shared goodies\forms\Central Garage - PTO's Rebuild - VacCon - 143001 - July 2013 (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8' S / 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 11,421.00 plus est. shipping costs of $ 0.00 to pay for or purchase Iowa League of Cities Member Dues July 1, 2013 - June 30, 2014 This purchase or expenditure is being made because: Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds ❑ Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400 1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subm tted, . . t c s\Expenditure Pre-Authori Sanitation (Project Code) $ / f ,�C%(",l - $ ed goodies K:\shar g zation.lowa League of Cities.xls (Mar 2010) /,1�:(.,_�/ u/2 7z 1 • 44 IOWA LEAGUE 2f CITIES Waterloo 317 SIXTH AVENUE cUITE 800 DES MOINES, IOU!A 50309 INVOICE DATE 6/15/2013 060174 PAGE 1 715 Mulberry Street Waterloo IA 50703-5783 Remit to: Iowa League of Cities, 317 Sixth Ave, Ste 800, Des Moines, IA 50309 PURCHASE ORDER NO. QUANTITY CUSTOMER ID SALES ID ITEM NUMBER 1.00. DUES SHIPPING METHOD PAYMENT TERMS RED'D. SHIP DATE DESCRIPTION MASTER NUMBER Member Dues July 1, 2013 - June 30, 2014 UOM DISCOUNT. UNIT PRICE EXTENDED PRICE 11,421.00 $11,421.00 Subtotal $11,421,00 n you provide a check as payment, you authorize the Iowa League of Cities either to use Total $11,421.00 information from your check to make a one-time electronic fund trang4a5x214Pouct, Eptipt LITH SP 01:V 1A5sen 0)9M to roceas �iLe payment as a check transaction. For inquiries please call 515-244- 82. FOR AO!STRISUTOR NEAR YOU. CONTACT 1-BOO-525--242 rll't'"l�Ij IOWA LEAGUE °f CITIES June 14, 2013 Suzy Schares, City Clerk Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Suzy: The Iowa League of Cities was formed 117 years ago because a group of city officials recognized that cities needed to collectively pursue common goals. Though the challenges cities face have evolved, the reasons your League was formed are still relevant today: • Local government autonomy — or "Home Rule" — is being challenged at both the state and federal levels. Cities face restraints and mandates impacting their ability to operate effectively and efficiently for the benefit of their citizens. The League engages state and federal officials throughout the year, representing city interests in both the legislative and rule -making processes. • As unique as each city in Iowa is, there are frequent opportunities for collaborative efforts. The League continues to serve cities by establishing and strengthening programs designed for and governed by cities, such as pooled insurance, joint investment programs and group employee benefits. The League's office move on June 21 will provide easier access and additional meeting space to continue this collaboration. We invite you visit us at our new location at 500 SW Seventh St, Suite 101, Des Moines, IA 50309! • Education is a universal need among city officials. While the League has the best training programs available for city officials, we constantly seek to evolve our training offerings. Most recently, the League has begun hosting webinars and offering Cityscape as an electronic publication to extend League training to more city officials at a more efficient cost. The League — its executive board and staff — encourage you to continue your membership. It is through our collective efforts that cities will succeed. As long as the League is serving ALL cities in Iowa, no city stands alone in the challenges it faces. Our goal is to receive your dues payments by August 1 and we sincerely appreciate your continued support. Respectfully submitted, Alan W. Kemp Executive Director Enclosure 317 SIXTH AVENUE o SUITE 800 o DES MOINES, IOWA 50309-4113 (515) 244-7282 o FAX (515) 244-0740 o WEB SITE: www.iowaleague.org City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 31,466.76 plus est. shipping costs of $ to pay for or purchase Membership Dues with Iowa Northland Regional Council of Governments for FY2014 This purchase or expenditure is being made because: Several departments utilize their services throughout the year for assistance on project grants, etc. Vendor selected for this purchase: INRCOG ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Departments use their assistance with project grants, etc. services to the city. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-5710-1393 (Contributions & Subsidies) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rye s p ectf u I l ylam i tt ed , r_.-'-,C'I- ct -<-_-_) '-c'„6-6-U kzze. cr,,,, 7.3/- V3 K:\shared goodies\forms\INRCOG Membership Dues.Expenditure Pre-Authorization.fyl4.xls (Mar 2010) (Project Code) $ / -7 $ - f 40' INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E Park Ave Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 16546 Invoice Date: 07/15/13 Due Date: 08/29/13 Customer ID: WATERLOO Item Code Description 250 Membership Dues FY'14 Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 Quantity Unit Price Extended Amount 1.00 31,466.76 31,466.76 Item Total: 31,466.76 PLEASE PAY THIS AMOUNT: $ 31,466.76 INRCOG Iowa Northland Regional Council Of Governments 229 E; Parlt Ave. Waterlofo,a%I 0703 Phou 3 9 235-0311 Fax319 235.2891 July 17, 2013 Mayor Buck Clark 715 Mulberry St. Waterloo, IA 50703-5714 Dear Mayor Clark: The start of fiscal year 2014 brings significant change to INRCOG. After serving the agency for 25 years, Sharon Juon has entered the next phase of her life with her recent retirement. I have enjoyed working with you over the past 17 years as INRCOG's Director of Transportation and Data Services and look forward to continuing this relationship in my new role as Executive Director. Your input, whether it is addressing your community's transportation, housing, planning, economic/community development, recreation, safety, transit, hazard mitigation, or environmental needs, is critical in our efforts to provide the highest level of service possible. Once again, this year will be challenging as we continue to address the current and emerging needs of our members while in an environment of increasing budgetary constraints. This mandates that expenditures approved by elected officials be sound investments that produce needed results. Through education, planning and implementation, INRCOG is a proven tool for cities and counties— one that has consistently produced results for our members. I also remind you, that as the mayor of a community having membership in INRCOG, you are also a member of the INRCOG Board. I encourage you to attend our quarterly Board meetings to get an update of our work on your behalf and to have the opportunity to share ideas with fellow elected officials in our region. Over the next several months, I will be visiting our members to discuss the myriad of services INRCOG provides. In the interim, if you have a project, initiative, or issue that you want to discuss or need assistance with, do not hesitate to contact us. Thank you for your continued support. CC: City Clerk Sincerely, Kevin Blanshan Executive Director City Clerk Use Only Finance Committee Approval Date 8 -ter_ 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,440.00 plus est. shipping costs of $ 0.00 to pay for or purchase This is the Mobile Connect and Mobile License Maintenance renewal for the PAVEPLUS View and the Map Director ARC GIS software. This purchase or expenditure is being made because: This software is used for the Pavement Management System. Vendor selected for this purchase: Cartegraph n Bids or written quotes were taken on this purchase, as follows: This is a technical assistence and maintenance contract for existing software. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: I I General Fund pi Road Use Tax Sewer Sanitation Ei Bonds n FederaVother grants �X Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7830-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,600.004/ and the current available balance is $ 1,600.001/ Respectfully submitted, (Signature Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 1,991.62 plus est. shipping costs of $ 59.82 to pay for or purchase Muffler System for Rescue Truck 301 This purchase or expenditure is being made because: to replace rusted and worn muffler system on Rescue Engine 301. Vendor selected for this purchase: Global Emergency Products ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ull7riitted —] l � / / 3) ) `'J.-t:<�,, C f.� l ;/cc�'t a 'L, "7.3/-.1c /3 (Signature Dead or Designee) ate (Signature Finance Dept. Review) Date (Project Code) $ 66,000.00 $ 61,393.74 Turned in July 30, 2013 EMERGENCY PRODUCTS A TEMCO COMPANY 1401 NORTH FARNSWORTH AURORA IL 60505-1611 Phone: 630-898-4862 Fax: 630-978-1155 Invoice: AG34064 Date: 07/22/13 Terms: N'30 Sold To: WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO IA 50703 Ship to: WATERLOO FIRE & RESCUE 425 E. 3RD STREET WATERLOO, IA 50703 Order Date: 05/31/13 Cust PO : DARRYL Sales No. IM Pa.e: 1 Bill to: 270068 Sold to: 270068 Ship Via: BO From. Comments: A39261 Qty Qty Qty Ord B/0 Shp Part number Description Price UOM Extended 1.00 0.00 1.00 42-7800 EXHAUST TUBE ASSEMBLY 425.47 EA 425.47 1.00 0.00 100 42-0039 MUFFLER 5" 155.28 EA 155.28 2.00 0.00 2.00 42-0365 MTG RING MUFFLER 9"'DIA 71.98 EA 143.96 2.00 0.00 2.00 1339317 CLAMP MUFFLER 14" DIA C12 71.55 EA 143.10 1.00 1.00 0.00 1422745 MUFFLER,14" DIA X36",CATALY 1,958.07 EA 0.00 2.00 0.00 2.00 40-6956 BRACKET SPRING FRONT REAR 228.72 EA 457.44 1.00 0.00 1.00 1432849 EXHAUST TUBE ASSY 666.37 EA 666.37 RECEIVED JUL 2 9° WATERLOO FIRE1Qf3 RESCUE PLEASE REMIT TO: Subtotal 1,991.62 GLOBAL EMERGENCY PRODUCTS Freight 59.82 1401 N. FARNSWORTH AVENUE Sales Tax 0.00 AURORA, IL 60505 Phone: 630-898-4862 INVOICE TOTAL 2,051.44 Fax: 630-978-1155 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR-RTC Department to expend $ 6,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase Consumables for classes held at the Regional Training Center This purchase or expenditure is being made because: This is a service we provide customers. Some organizations prefer to keep their employees on site rather than allow them to elave for lunch. This is optional to our customers and varies by number of classes held at the Center ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We have used various options and agencies over the years and stick with those who provide us the best quality and delivery versus cost. We are always open to trying another vendor who would meet our needs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund 0 Road Use Tax Sewer n Sanitation Bonds I I FederaUother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1415-1394 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 6,000.00 r/ and the current available balance is $ (a Ca) Respegtful 02,7 -02,6 �`' li LAC (, (mod !�. % 3 /- �u� 3 (Signet re Dept. lead or Designee) Date (Signatu a Finance Dept. Review) Date userslshared goodies\formslExpendilure Authorization.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date '_ : /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 7380.00 plus est. shipping costs of $ na to pay for or purchase NFL replica football jerseys for our Optimist Flag Football program. This purchase or expenditure is being made because: to outfit players in our flag football program with uniform jerseys. Vendor selected for this purchase: BSN Sports (Dallas TX) ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: BSN Sports (Dallas, TX) 410 jerseys @ $18.00 = $7,380.00 BSN is the only vendor that has inventory of the NFL replica. The NFL is between exclusive providers and is not producing any new inventory this season. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund nBonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 Recreational Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully) submitt• ed • • (Signature Dept. d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 23,000.00 .� $ 23,000.00 2 773 ' K:\shared goodies\forms\pre auth nfl jerseys 2013.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ,?-5 1 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,398.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management in the downtown areas. This purchase or expenditure is being made because: These products are needed to properly maintain the turf in the downtown areas. Vendor selected for this purchase: D&K Des Moines IA ❑X Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny, JD Landscapes Cleveland OH, Pace Supply Fairfax, MTI Distrib Bettendorf, Contract Speciality Des Moines, Specialty Turf Grd Meadow MN n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund Road Use Tax n Sewer Sanitation Bonds n Federal/other grants I Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 10,520.00 $ 10,459.00 Respectfully submitted, `f l /' ,+c:,L4Z4L-- `..%LL,s t:c.2.. '% ('v�'/3 (Signature D pt ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Golf chemical preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date I- 57- /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure_submitted by the Leisure Services Department to expend $—1,525.00 /, (� 7) plus est. shipping costs of $ to pay for or purchase Three (3) Par Aide HiO cup cutters. This purchase or expenditure is being made because: to replace the existing cup cutters that are worn out. Vendor selected for this purchase: Doyle Golf ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Doyle Golf is the only local vendor of this product. Price reflects 10% discount for purchasing three cup cutters. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125-1555 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, /CAS $ 1b25.00 after amendment $ 1,525,94 /(c'15 (Signature Dept' ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date k-S /3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,500.00 plus est. shipping costs of $ to pay for or purchase Gates Park Master Plan services, includes recommendations for the pool, tennis and basketball facilities, athletic fields, shelters, etc as listed in the agreement. This purchase or expenditure is being made because: to develop master plans for the Gates Park area. Vendor selected for this purchase: Ritland Landscape Architects Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: We have used this firm in the past and have had good results. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax El Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully -salm itte (Project Code) $ 110,000.00 $ 39,602.00 // Cc411 L4. /' l,/a .t ',ii: '1 7-�l.,2-,20/3 Date (Signature Finance Dept. Review) Date uthorizati6n.xlsMai; 201 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date S 5) 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,000.00 plus est. shipping costs of $ 50.00 to pay for or purchase four tactical headsets for the Police Department Tactical team. This purchase or expenditure is being made because: these headsets are used in combination with the department radio to communicate with other members of the Tactical Team and Dispatch Vendor selected for this purchase: Casco Industries Q Bids or written quotes were taken on this purchase, as follows: Casco Industries $4050.00 Mine Safety Appliances Co. $10474.72 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑ Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signat a Dept. Head or Designee) Date (Signature Finance Dept. Review) Date .3,1L 8' q`70 r3. K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date g ,j / 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 600.00- ' plus est. shipping costs of $ 0.00 lunches for the Safety Services Career Camp Department to expend to pay for or purchase This purchase or expenditure is being made because: Lunches are provided as part of the camp. Student fees and donations cover the cost. Vendor selected for this purchase: HyVee and The Other Place ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Hy-Vee and the OP were selected as vendors because they were capable of providing a sack style lunch needed for the participants. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1524 11PROSSCC (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is Res. - ctfull submitted, $ AL-, J/tL. 1k,isi:(:r 1.: z 'ru: L 7-31-:)c,/3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5 — /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ NTE 25,000 plus est. shipping costs of $ 0.00 to pay for or purchase Furnishings for Public Works Building This purchase or expenditure is being made because: Common areas furnishings. Vendor selected for this purchase: All ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Combination of new and gently used furnishings provided by the following vendors: Storey-Kenworthy, Waterloo, IA - Kirk Gross, Waterloo, IA - Welter Storage, Cedar Rapids, IA Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) ❑X This expenditure is to be coded to the following budget line -item: 413-18-7950-2118 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7-27-13 (Project Code) $ 25,000.00 $ 25,000.00 V K:\shared goodies\forms\Public Works - Furnishings (Mar 2010) City Clerk Use Only Committee Approval Date ." S— /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,400.00 plus est. shipping costs of $ 150.00 to pay for or purchase Replacement Traffic Signs and Barricades This purchase or expenditure is being made because: Replacement signs and barricades Vendor selected for this purchase: Newman Signs In E Bids or written quotes were taken on this purchase, as follows: Newman Signs Inc - Various Item Order - $3427.92 Traffic Safety Store - Various Item Order - $4217.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ▪ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1577 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, �z o 7-z3-I3 $ 10,500.00 ✓ $ 10,500.00 4,La i, f-�( I/�� .zt-� 7-.3/ -2013 K:\shared goodies\forms\Street Dept - Traffic Signs & Barricades - July 2013 (Mar 2010) City Clerk Use Only Finance Committee Approval Date S' S /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,317.60 plus est. shipping costs of $ 0.00 to pay for or purchase Degreaser This purchase or expenditure is being made because: Used to clean nozzles for oiler as well as other applications. Vendor selected for this purchase: Weber Paper Company ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: This product works. Same price as 03/2012. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1541 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 12,000.00 ✓ and the current available balance is $ 1-2,09A:00 0,457 Respectful! submitted, •--�- �7 - t 2 - a 3 77. ti fir , l_Cc - Zt !.Z L '7- 3/ -: v 3 K:\shared goodies\forms\Street Department - 55 Gal Drum - Orange Tough Degreaser - July 2013 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date S'-5 —/3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,400.00 plus est. shipping costs of $ to pay for or purchase 120 - 50# bags of reflectorized beads This purchase or expenditure is being made because: Annual painting project Vendor selected for this purchase: Iowa DOT Bid Q Bids or written quotes were taken on this purchase, as follows: Potter Industries, LLC Muscatine, IA ($16.50 per bag) $2,400.00 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund E Road Use Tax Sewer Sanitation ▪ Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 1L 2L ilier' >7/3 Y'iz.rzrt7 . , 73/-a4,'3 (Signature Dept. ad or Designee) ate (Signature Finance Dept. Review) Date (Project Code) $ 28,500.00 $ 28,389.92 `/ K:\shared goodies\forms\2013-July-Expenditure Pre-Authorization-3 ton - reflectorized beads.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use only Finance Committee Approval Date 2 /3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,100.00 plus est. shipping costs of $ to pay for or purchase 2 - 3 section signal heads and hardware This purchase or expenditure is being made because: Replace damaged signal heads Vendor selected for this purchase: Brown Traffic Products QX Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Brown Traffic Products Ankeny, IA Davenport, IA $1,040.00 + freight ($125.00) $1,100.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation E Bonds Federal/other grants ❑ Other (specify) I.4C2-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte This expenditure is to be coded to the following budget line -item: (Project Code) $ 867660.60 $ 607000700 %, 7 / ilm 7 11 3 21 ,rz e // - 'ye Signature Dept. or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms12013-July-Expenditure Pre-Authorization-2-traffic signal heads plus hardware.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 8 - S- 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17,293.45 plus est. shipping costs of $ to pay for or purchase 8 - Street Light poles, including mast arms and hardware This purchase or expenditure is being made because: Replace deteriorated and damaged street light poles. Vendor selected for this purchase: Crescent Electric Supply Co. ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $17,293.45 3E Windsor Heights, IA $17,677.75 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is e •ectfully submitted, nature Dept Hea• or Designee (Project Code) $ 20,000.00 $ 20,000.00 i 3t .2013 (Signature Finance Dept. Review) Date K:\.shared goodies\forms\2013-July-Expenditure Pre -Authorization -Street Light Pole Replacement.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City -Clerk Use Only Finance Committee Approval Date Y-S —/3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase Directional bore and pull back 1.5" schedule 80 conduit This purchase or expenditure is being made because: Replace and repair damaged conduit and cable for street lighting on E. 11 th between Franklin St. and the bridge. Vendor selected for this purchase: West Union Trenching, LLC ❑X Bids or written quotes were taken on this purchase, as follows: West Union Trenching, LLC West Union, IA $12,000.00 Hoffman & Hofman Trenching Waterloo, IA $11,268.00 + materials Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. H r% or Designee) (Project Code) $ 50,000.00 $ 50,000.00 ✓ 2 �u-- z c_- (-)Zi- I -) 7 �`�cl 'i3 D-te (Sig at re Finance Dept. Review) Date K:\shared goodies\forms\2013July-Expenditure Pre-Authorization-E. 11th St. directional boring -West Union Trenching.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date g- -13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,677.23 plus est. shipping costs of $ to pay for or purchase 3,000 ft. of THHN stranded wire (2,000 ft. THHN 4 black and 1,000 ft. THHN 6 Green) This purchase or expenditure is being made because: Replace damaged underground wire for E. 11th St. street lighting project Vendor selected for this purchase: Electrical, Engineering & Equipment Co. ❑X El Bids or written quotes were taken on this purchase, as follows: Electrical, Engineering & Equipment Co. Waterloo, IA Crescent Electric Supply Co. Waterloo, IA Van Meter Supply Co. Waterloo, IA $1,677.23 $1,707.93 $2,057.18 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure Is to be coded to the following budget line -item: 413-17-7105-214 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 50,000.00 $ 50,000790 3`,0t)c y; /L e/ , sup 7-3/-2c73 (Signature Dept. H ad or Designee) 'ate (Signature Finance Dept. Review) Date K \shared goodieslforms12013-July-Expenditure Pre-Authorization-3,000 ft. wire for E. 11th street lighting project.xls (Mar 2010) A. City Clerk Use Only Finance Committee Approval Date k - 5 t 3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 5,550.00 plus ext. shipping cost of $ 0.00 Vertical puma motor Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace worn out 20hp motor for a pump at the Park Rd. lift station X❑ Bids or written quotes were taken on this purchase, as follows Janda Motor is the only company that responded Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: EIRoad Use Tax: ❑X Sewer: ❑Sanitation: Bonds: ❑Federawother grants: ther(specify): This expenditure is to be coded to the following budget line -item: 52014/5,00/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Resp fully subm' ted, 3" " I S./,t �ul r et ��1��;-7� 7-30 643 (Signature Dept. Head Or Designee) Date (ignature Finance Dept. Review) Date (Project Code) $ 250,000.00 V $ 239,065.24 JMNUA MV 1 VK itKVll,t� L9)393-1230 901 17TH STREET NE 1. )393-6911 Fax P.O. BOX 10045 CEDAR RAPIDS, IA 52410 hall lo: Quotation )te: 002757 Department: AM NEW AC MOTORS it #: 132769 =ITV OF WATERLOO 715 MILBERRY STREET JATERLOO, IA tATERLOO, IA 50703 lob Desc: 20181324VP1 Type: A2 NEW 3 PHASE Ship To #: 000002 CITY OF WATERLOO WASTE MANAGEMENT SERVICE 3505 EASTON AVENUE WATERLOO, IA S0702 1230/4601USEM MOTOR SALE Quote Date 07/18/13 neplate Data: :20, POLES:8, FRAME:324VP, VOLTAGE:230/460, MAKE:USEM, MODEL:20324VP !cial Instructions: ;cription Price NEW USEM VERTICAL PUMP MOTOR 20 HP )EL 20324VP, $5550.00 UD TIME 9 WEEKS ARO EIGHT CHARGES PREPAID AND ADDED TO MICE. Total: 5,550.00 )te valid for 30 calendar days )m the above date. Date: Plus Sales Taxes, If Applicable. ;ed Upon Our Standard Terms And Conditions. City Clerk Use Only Finance Committee Approval Date 9 - Sr-- /3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 22.655.25 plus ext. shipping cost of $ 1,900.00 Carts Department to expend to pay for or purchase This purchase or expenditure is being made because: To replace damaged and new accounts yard waste and garbage carts Bids or written quotes were taken on this purchase, as follows Mid -Iowa and OTTO see attached quotes these two are the only ones to respond. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: ❑Road Use Tax: ❑Sewer: lSanitation: Bonds: nFederal/othergrants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 575/15/5400/1596 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, 7 z3 43 (Signature Dept. Head Or Designee) Date (Project Code) $ 84,000.00 / $ 84,000.00 ✓ (Sig ature Finance bept. Review) 7-_. /-4/3 Date OTTO QUOTATION 01 To� DATE July 17, 2013 TO City of Waterloo, Iowa COMPANY Mr. Keith Kearns FROM Juli Applegate COMPANY Otto Environmental Systems 12700 General Drive Charlotte, NC 28273 PHONE OFFICE FAX MOBILE 704-941-1808 CSR Heather McClimen 704-583-5214 Thank you for your interest in Otto's 2-wheel carts for your community. I know you will find the highest quality in our products and service as well a high quality of service after the purchase of our product. 95 & 65 — gallon "Edge" cart (specs and picture below) / 35 gallon "Evolution" (not pictured) • Unique contoured body, optimized for optimized for automated lifting equipment • Patented molded -in feature at sides of cart for added gripping power • Stylized lid designed with easy lift lip • Visible foot rest for effortless cart tilting • Optional factory installed metal lift bar • Large comfortable handles with extra clearance allows ease when handling cart • Standard 10" wheels with rubber tread provide greater stability and rolling ease (223) 95 Gallon Edge Carts @ $44.25 each (.50 / to add vents) ($9867.75) (200) 65 Gallon Edge Carts @ $40.50 each ($8100) (150) 35 Gallon Evolution Carts @ $31.25 each ($4687.50) Cart subtotal - $22,655.25 Freight - $1900 Cart & Freight total - $24,555.25 *Hot Stamp fee waived Thank you for your consideration of containers manufactured by Otto. I certainly hope for the opportunity to provide you the products perfect for the community of Waterloo, Iowa. Please let me know if you have any questions. Due to constant fluctuations in the raw materials and freight markets, prices are good for 30 days. Helping you clean Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 your Planet since 1975 Quote To: City of Waterloo Keith Kearns 3505 Easton Ave Waterloo Iowa 50702 ship To: City of Waterloo Keith Kearns 3505 Easton Ave Waterloo Iowa 50702 QUOTE Quote * Date Sales Rep MWDQ1157 07/02/13 Mark This Quote good for 70 days We are pleased to propose the following for your consideration Qty Description 1 Cascade 96 Gallon Olympia Green Refuse Carts, includes 12" wheels, Hot Stamp logo, and sequential serial numbers. 1 Cascade 64 Gallon Olympia Green Refuse Carts with Hot Stamp logo, sequential serial numbers. 1 Cascade 96 Gallon Yard Waste Carts with 12" wheels, perforations, Hot Stamp logo, and sequential serial numbers. 1 Cascade 96 Gallon Blue Recycle Carts with 12" wheels, Hot Stamp logo, sequential serial numbers. 1 Freight prices: Average range is between $ 560.00 - $ 890.00 depending on the size of the load. These prices are per truck. Unit Price 1 1_ Ext. Price] $53.65 $53.65 $46.50 $46.50 $56.00 $56.00 $53.65 $53.65 SubTotal Sales Tax Shipping $209.80 $0.00 $0.00 Total $209.80 Above prices do not include taxes. Cart prices are based on volume orders of at least 144 carts. Sizes, types and colors may be mixed on one order. Current lead time is 16 - 18 weeks from date of order acceptance at Cascade. "At Your Disposal", Mark Davis Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ C mittee approval required? YES NO If so, date approved: y- - / 3 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount /Fund CASH 37HMT SPLX 10,302.17 010 37 4105 1351 advertising 37HMT SPLX b 10,302.17 TOTAL This amendment is being requested because: $10,302.17 TOTAL $10,302.17 to carry over the Fiscal Year End 2013 balance for expense incurred in fiscal year 2014. The project is hotel motel for the sports piex. Prior Committee Actions (Dates): (Signature Dept. Head oy'Designee) Date ti,� (Z. /(L'C('eC1)iLc'Z (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinancegCo ttee approval required? YES NO If so, date approved: . J C - /3 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount I bi W , ji'5 //O Oz CASH 0 010 37 �3,20- 1555 Minor equipment 17atic'iA6% 1 `25 00 TOTAL This amendment is being requested because: $1,525.00 TOTAL $1,525.00 to use set aside funds to purchase three cup cutters for the golf courses. �u2e, A4 s fki/ �f (� (il l)LtS�i� b e d iy4 to cuire/1 - budy vef- r G e e /ed -/7) 6-e_ i Cfmilt ALi7 i9u/. Prior Committee Actions (Dates): (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) 7 3/-,,76-i3 Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Rehabilitation of Taxiway B Steve Wareham $ 685,000.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name FAA AIP-42 CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name No Source of Funding PFCs No % Paid by federal grant 90.00% Grant Agreement Number 3-19-0094-42 % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) &' &' a 4prweS 7-22 > 3 3. Does the project include the purrha.o --' -^ • • If yes, will real prop If yes, have you att 4. Will this project incluc A. Stormwater perm B. Publication, or prii C. Others, list 5. Does this project covei If yes, employee/posit 6. Include a brief descripti This project will remove th, PCC pavement, taxiway ec constructed as part of the latest pavement condition td-us=�iy\' �L<' /1' , eitA_ 1616, 16 8, Soo - C Yti2-'L perty? is document? 10.00% Done None El El Yes No El El ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X provide a new crushed aggregate base, new 13" habilitate Taxiway B. Taxiway B was originally in 1972. The pavement was rated poor as of the surface will provide a safer facility for both aircraft and Dassengers. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet Rehab Taxiway B.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date j7',S /3 Project Name (from page one) Rehabilitation of Taxiway B Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7750/7755 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3456 PFC (Each column should only include amounts by fund) Fund: Fund: 291 291 Fund: Fund: 7750 7755 Total 616,500.00 616,500.00 68,500.00 68,500.00 TOTALS $ 616,500.00 $ 68,500.00 $ $ $ 685,000.00 EXPENDITURES: 7750 7755 2103 Engineering & Consulting $ 75,420.00 $ 8,380.00 $ 83,800.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1319 Other Prof 5,580.00 620.00 6,200.00 2169 Airfield Improv 535,500.00 59,500.00 595,000.00 TOTALS $ 616,500.00 $ 68,500.00 $ $ $ 685,000.00 �k4k \ JS- —7/1b/t �)� r./,_. l"L�. ��1/ %;J�'-� 7 .3/ (Signature Dept. Head) I Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet Rehab Taxiway B.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total IDOT Vertical Infrastructure FY14 Grant Steve Wareham $ 102,785.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name IDOT Vertical Infrastructure Program C. City Match Source of Funding D. Other Entities Yes No Name % Paid by federal grant % Paid by state grant e .1 M, t }1 /.5 87 % Paid by City % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) fro✓ia. 14-.7 -/ 5 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None Yes No ❑ ❑X 0 El Done None ❑ ❑ Yes None El El ❑ ❑X0 El ❑ ❑X 5. Include a brief description of the project in the space below: (REQUIRED) The purpose of this agreement is for accomplishment of certain improvements at the Waterloo Regional Airport, indentified as: replacement of bifold door on Hangar #2 and rehabilitate Aircraft Maintenance Hangar #4 by cutting, repointing and sealing concrete block walls and repair interior walls damaged by water leakage. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDO7 Vert Infr FY14.xls\Page 1 All Projects (Feb 2007) • • CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) IDOT Vertical Infrastructure FY14 Grant Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: (Each column should only include amounts by fund) Fund: 291 Fund: Fund: Fund: Total 102,785.00 102,785.00 TOTALS $ 102,785.00 $ $ $ $ 102,785.00 2103 Engineering & Consulting $ 18,600.00 $ 18,600.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2156 Bikeway Construction 2161 Bridges 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2169 Airport Improv 84,185.00 84,185.00 TOTALS $ 102,785.00 $ - $ - $ $ 102,785.00 )o.. ,( c) 8/s/ t 3 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date users \michelle-w\formslProject Budget Wkshts_IDOT Vert Infr FY14.xls\Page 2 (Constr Proj) (April 2003)