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Home My WebLink About07/22/20131. 2. 3. FINANCE COMMITTEE July 22, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 15, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lab Inv. Shawn Monroe and CSI Vaska Zubak Basic Crime Scene School Waterloo, Iowa August 1-16, 2013 $500.00 Pat Treloar, Chief of Fire Services R0306: Executive Analysis of Fire Service Operation in Emergency Management Emmitsburg, Massachusetts August 18-31, 2013 $300.48 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building Maintenance $1,250.00 Fire Alarm Plan Review — Orange Elementary School Engineering $4,990.00 + $100.00 External Clump Ultrasonic Flowmeter Engineering $800.00 Traffic Control for 7`h & 8th Street railroad crossing reconstruction Fire Rescue $3,525.00+$150.00 Akron Black Max piston intake valves Leisure Services $10,200.00 Amusement park tickets sold June through August 2013 Leisure Services $1,575.80 Teeth for stump cutter Leisure Services $3,842.00 Dram Shop Liquor Liability Insurance for Young Arena from 9-7-13 to 9-6-14 Traffic Operations $3,096.00 + $50.00 Replacement of flush mount wire sensors damaged during W. 4th & Ridgeway overlay project Traffic Operations $20,915.00 Replacement of camera system for TS2 cabinet with +$50.00 mounts & cable damaged during Vinton & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during E. llth & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during W. 11th & Easton reconstruction project BILLS PAYMENT k 3 So 3 10 8 .5 Sc.)N.wuA. allos utio..c5. ;\ ADJOURNMENT �'—� ^""� Suzy Schares City Clerk City of Waterloo Finance Committee Open Invoice Report For July 22 2013 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, July 19, 2013 EFT Transactions: Subtotal - as of Monday, July 22 2013 Workers Compensation Issued by TPA Gross Payroll Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's 3,147,527.74 2,093.31 3,149,621.05 4,876.95 3,282.20 345,328.34 Bill Payment Total - Monday, July 22, 2013 3,503,108.54 Payment to Council members or related ['floes: Schmitt Telecom S t59,34t.1:1 �,^ _, 1/3 1. 2. 3. FINANCE COMMITTEE July 22, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 15, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lab Inv. Shawn Monroe and CSI Vaska Zubak Basic Crime Scene School Waterloo, Iowa August 1-16, 2013 $500.00 Pat Treloar, Chief of Fire Services R0306: Executive Analysis of Fire Service Operation in Emergency Management Emmitsburg, Massachusetts August 18-31, 2013 $300.48 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/M Expenditure Building Maintenance $1,250.00 Fire Alarm Plan Review — Orange Elementary School Engineering $4,990.00 + $100.00 External Clump Ultrasonic Flowmeter Engineering $800.00 Traffic Control for 7th & 8th Street railroad crossing reconstruction Fire Rescue $3,525.00+$150.00 Akron Black Max piston intake valves Leisure Services $10,200.00 Amusement park tickets sold June through August 2013 Leisure Services $1,575.80 Teeth for stump cutter Leisure Services $3,842.00 Dram Shop Liquor Liability Insurance for Young Arena from 9-7-13 to 9-6-14 Traffic Operations $3,096.00 + $50.00 Replacement of flush mount wire sensors damaged during W. 4th & Ridgeway overlay project Traffic Operations $20,915.00 Replacement of camera system for TS2 cabinet with +$50.00 mounts & cable damaged during Vinton & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during E. 11th & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during W. 1lth & Easton reconstruction project BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date / 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,250.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Plan Review - Orange Elementary School Vendor selected for this purchase: Lund Fire Protection ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax ❑ Sewer r7 Sanitation ElBonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resoflgtfully su (Project Code) $ C-'t' <� $ or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,990.00 plus est. shipping costs of $ 100.00 to pay for or purchase External Clump Ultrasonic Flowmeter City Clerk Use Only Finance Committee Approval Date 7 -3 ; - / 3 This purchase or expenditure is being made because: As a part of Preliminary Engineering of the Highway 63 overpass, the IDOT desires to have a flowmeter installed at the Edwards St. Storm Water Lift Station for 12 months. Vendor selected for this purchase: Bert Gurney & Associates Inc., (Omaha) ❑x Bids or written quotes were taken on this purchase, as follows: Bert Gurney & Associates Inc., -- $5,090.00 Greyline Instruments Inc., -- $5,205.74 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑X Other (specify) This expAnditure is to be coded to the following budget line -item: aLv 290-07-5300-2162 (Fund - Department - Activity - Account Number) Sanitation 100% IDOT Reimburseab (Project Code) in which the budgeted amount is $ 4/9 id and the current available balance is Respectfully submitted, git (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) GREYLINE instruments inc. To: Jeff Bales City of Waterloo Waste Management Services 3505 Easton Avenue Waterloo, IA 50702 Phone: 319-291-4312 Fax: 319-291-4523 E-mail: jeffbales@waterloo-ia.org REVISED QUOTATION 105 Water Street Massena, NY 13662 Tel: 315-788-9500 Fax: 315-764-0419 www.greyline.com RFQ #: Quotation #: 0521910555 Please refer to this number when ordering Date: July 16, 2013 Item Description Qty Unit Price Subtotal 1.00 TTFM 1.0-A-1-A-1-B-1-A-2-A Transit Time Ultrasonic Flow Meter PROJECT: APPLICATION: stormwater in vertical pipe A - power input - standard 100-240VAC 50/60Hz 1 - enclosure - standard watertight NEMA4X (IP66) polycarbonate A - enclosure temperature - standard -5° to 140°F / -20° to 60°C 1 - electronics protection - standard, not tropicalized B - sensors - SE16B pair, clamp -on ultrasonic for 1/2" to 48" (12 - 1200 mm) ID pipes 1 - rated non-incendive for Div 2, Groups A,B,C,D A - sensor cable - 25 ft / 7.6 m coaxial pair 2- 20 million point Data Logger with Windows software and USB output to Hash Drive A - control relays - qty 2 standard - sensor installation kit with silicone coupling compound PC4 stainless steel brackets, clamps and alignment guide - display - backlit white LED, 1.7" x 2.4" (43 x 61 mm) - calibration - built-in 5-button programmer - sensitivity - keypad adjustable - outputs - isolated 4-20mA (1000 ohm) - 2 control relays - 5amp SPDT - programmable for flow proportional pulse output and/or flow alarm - electrical surge protection & RFI filters - sensor, AC power input, 4- 20mA output - installation & operation manual - CSA/C-US approved OPTIONS: AP1 W-30 High Temp Coupling Compound, 112 g (rated to 302°F/150°C) $15.00 CC - extra Dow Corning silicone compound 150 g $32.00 DC - 9-32VDC power input $75.00 DXC - sensor cable - shielded coaxial pair up to 250 ft (75 m) $1.50/ft TTJB - sensor cable junction box NEMA4X polycarbonate - for cable lengths over 25 ft / 7.6 m $45.00 PM - enclosure panel mount flange assembly $95.00 MNL - additional installation & operation manuals (1 supplied with each unit) $10.00 1 $3,190.00 $3,190.00 Page 1 of 2 Item Description Qty Unit Price Subtotal 2.00 Commissioning fee One day start-up by Glen Simonson, MDT Controls, Centerville, MN Tel: 651-426-8752 1 $2,000.00 $2,000.00 Subtotal $5,190.00 Taxable Subtotal $5,190.00 Shipping & Handling UPS $15.74 US $ Total $5,205.74 Terms & Conditions Proposed Shipping 1 week After Receiving Date Order Payment Terms Net 30 Days Y Shipping Method UPS Shipping Terms Prepaid and Added to Invoice FOB Massena, NY This Quotation is valid until 14/09/2013. Page 2 of 2 Quote #: FLO 13-152-1 Date: 6/25/2013 Contact: Jeff Bales/ Mark Callahan Waterloo, IA No. of pages: 2 Reference: US 63 Segment 2 - Flow Meter Installation on Edwards Lift Station From: Jeff Hubby QTY. UNIT DESCRIPTION/PART NO. LEAD TIME PRICE TOTAL 1 each Flomotion Systems Series BE6200-L0331 3 weeks $ 3,516.00 $ 3,490.00 wall mount flow transmitter with 2 line, 20 character backlit LCD display, integral 8-position programming -operator keypad, programmable 4-20mA and (1) alarm relay output 115VAC, with SD card option 1 each L1 clamp -on ultrasonic transducers 33' transducer cable assembly 1 each SD Card Reader and Two (2) SD Cards 1 each One (1) day, One (1) Trip for startup $ 1,500.00 $ 1,500.00 Frieght should be around $100 $ 4,990.00 ITEMS NOT INCLUDED: • Sales or use taxes of any kind or type. • Freight, 'mounting Transmitter, or Electrical installation • Anchor bolts, brackets, fasteners, lubricants, controls, gauges, valve box, valve tags wiring, or any other item unless specifically mentioned in the above Scope of Supply NOTE: • Quote is based on Gurney & Associates Terms and Conditions No Monies or Contingencies have been included for different Terms and Conditions • Warranty for equipment contained in this proposal has a One (1) year warranty. Any trips made by Bert Gumey and Associates will be extra. ($1,500.00/trip) WHEN ORDERING: • Address Purchase Orders to Bert Gurney and Associates, Inc. (402) 551-7995 4428 SOUTH 108th STREET OMAHA, NE 68137 FAX (402) 553-5879 FLO 13-152-1 Waterloo, IA Clampon 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 800.00 plus est. shipping costs of $ 0.00 to pay for or purchase Traffic Control This purchase or expenditure is being made because: Traffic Control for 7th and 8th Street railroad crossing reconstruction. Vendor selected for this purchase: Service Signing, LLC ❑x Bids or written quotes were taken on this purchase, as follows: Service Signing, LLC -- $800.00 Quality Traffic Control Inc., -- $5,500.00 Iowa Plains Signing -- Did not submit quote as requested Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federalother grants ❑X Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /l 1:)ZJo.06)0 — $ Respectfully submitted,�itt 117/LC 1` m Asti-./ ��l %�l yycc' [�i r LAG - (r),,Ctitiju2, 7i % 20 /3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre -Authorization (Mar 2010) Its t I • 1• ,:._"J ?: I iI111 TRAFFIC CONTROL CONTRACTOR 1704 E. EUCLID AVE. DES MOINES, IOWA 50313 PROJECT: 7th and 8th Street Railroad Crossings CITY/COUNTY: Waterloo, Iowa BID DATE: July 16, 2013 BID ITEM # DESCRIPTION QUANTITY UNITS PER UNIT TOTAL TRAFFIC CONTROL FOR 7TH STREET 1 LS $ 2,800.00 $ 2,800.00 TRAFFIC CONTROL FOR 8TH STREET 1 LS $ 2,800.00 $ 2,800.00 TOTAL: $ 5,600.00 CONDITIONS OR NOTES: * Traffic Control lump sum price includes delivery, set up, maintenance, and final removal. * Notifications and permits not included. * Flaggers not included. KurtJirak 641-919-8748 Ph: (515) 289-1824 LOCATION: phone call WAGES: no Daily Rental, Contract Lump Sum, and Sales Fax: (515) 289-1622 JEFF BALES From: Allison Baugher <allison@servicesigning.com> Sent: Tuesday, July 09, 2013 10:41 AM To: JEFF BALES Subject: Railroad crossing traffic control TRAFFIC CONTROL FOR 7T" STREET RAILROAD CROSSING LUMP SUM $400.00 TRAFFIC CONTROL FOR 8T" STREET RAILROAD CROSSING LUMP SUM $400.00 Service Signing will supply, place and remove traffic control as per IDOT Standard Road Plan TC252. Allison Baugher Service Signing, LC (319)404-5312 City Clerk Use Only Finance Committee Approval Date 73 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire $ 3,525.00 plus est. shipping costs of $ 150.00 (3) three Akron Black Max piston intake valves. Department to expend to pay for or purchase This purchase or expenditure is being made because: We currently have two (2) damaged valves and need one as a spare. Vendor selected for this purchase: Feld Fire E Bids or written quotes were taken on this purchase, as follows: (3) three quotes were taken and they are attached. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax ❑ Sewer Sanitation ❑x Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully L (Signet re Dept. Hi/ad or Designee) r 7-16 R (Project Code) $ 75,000.00 $ 5,772.50 V- %l 2-r.r 1r�S ,Cir l /,1(4? a ' L ate" ( ignature Finance Dept. Review) lb :1c,3 Date K:\shared goodies\forms\BLANK EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) - 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 (4,001.00) Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 5,146.00 Cap Equip -Police Vehicle Equipment 410 11-1100-2117 20,000.00 Cap Equip -Street Department Vehicles 410 19-71.00-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 41047-7120-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 32,895.73 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2151 700,000.00 226,454.72 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 32,523.78 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) .` Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 410-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-0-2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-1 10-2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 5,772.50 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 37,933.38 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 7,980.00 Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 Library -Radio Frequency ID Conversion 4,10 334- ' Q0-2106 100,000.00 232.07 fELD#FIRE WE'VE GOT YOU COVERED Box 625 113 North Griffith Road Carroll, IA 51401 www.feldfire.com Sold To: Waterloo Fire & Rescue -IA 425 E 3rd St Waterloo, IA 50703 Customer Number 1430300 Ordered 1.00 Customer P.O. Terms Quote Order Number. Order Date: Ship To: Waterloo Fire & Rescue -IA 425 E 3rd St Waterloo, IA 50703 Page: 1 0200511 7/12/2013 I Salesperson I Ship VIA I Order Date I Order Number Net 30 0050 MARLYN Shipped BackOrd U of M Item Number 0.00 0.00 EA 7980 7/12/2013 Item Description Whse Price Black Max piston intake valve 6" X 5" Storz 000 1,175.000 0200511 Amount 1,175.00 Box 625 113 North Griffith Road Carroll, IA 51401 www.feldfire.com Ph: (712) 792-3143 E-mail: sales@feldfire.com Fx: (712) 792-6658 Website: www.feldfire.com Iowa Sales Tax Permit No. 1-14-004938M Member NFPA, NAFED, I.A.F.C., I.F.A., I.F.C.A Net Order: Less Discount: Freight: Sales Tax: Order Total: 1,175.00 0.00 0.00 0.00 1,175.00 7/15/13 Print Subject: RE: akron From: Jay Clarey (jayclarey@clareys.com) To: wfimech@yahoo.com; Date: Friday, July 12, 2013 1:59 PM Darryl, A new Akron 7980 Black Max 6" NST (FM) x 5" Storz (locking) would be $ 1,288.00 If you are interested, we have a used one in stock with long handle (FM) and non -locking Storz for $ 500.00 vviIkv\..0 Let me know... Jay R. Clarey Clarey's Safety Equipment 3555 9th Street NW # 200 Rochester, Mn. 55901 Toll Free 800-558-8009 Cell 507-269-1089 Office 507-289-6749 e-mail jayclarey@clareys.com Web Address www.clareys.com 0 Follow us on Facebook about:blank 1/2 WORK ORDER Date 07/11/2013 ❑ Invoice ❑ Order ❑■ Quote ❑ Credit/Return ❑ Other SALESMAN Name: Ted Orr ph. 319-290-6039 E-mail: tedorr08@gmail.com CUSTOMER Name Waterloo F.D. Address City Waterloo State IA Zip Ph. E-mail Customer # PO # SINCE 1947 FIRE EQUIPMENT Heiman Fire Equipment I Federal ID" 42-0955663 2320 NW Blvd. Ashton, IA 51232 Ph. 712.724.6212 11.800.831.8547 Fax. 712.724.6474 I www.heimanfire.com SHIP TO ❑ same as CUSTOMER Name Address City State Zip Contact Name Contact Ph. ❑ Commercial ❑ Residential Oty Order Qty Ship Part Number Description Price Total Amount 1 7980 Akron Black Max $1395 $1395 6" inlet with short handles, 5" storz outlet $ $0 $ $0 $ $0 Options $ $ 0 5" storz cap w/chain $211 $ 0 $ $0 Air Bleeder Diversion Hoses $233 $0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 Shipping Tax rate Subtotal $ & handling % Tax 1395 Credit TOTAL $ THIS IS NOT AN INVOICE. ALL INVOICES WILL BE SENT DIRECTLY FROM THE OFFICE. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date %-avZ_I� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,200.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2013. Will be paid beginning July 2013. This will be Fiscal Year 2014 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay Adventureland and IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RessestfuUsubbmitted„ (Project Code) $ 15,000.00 $ 15,000.00 I/ (Signature De ead or Designee) Date K:\shared goodies\forms\Amusement Tics preauth.xls (Mar 2010) (Sign'ature Finance Dept. Review) Date 07/16/2013 14:44 3192914297 WATERLOO LEISURE SER PAGE 01/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,575.80 plus est. shipping costs of $ 80.00 to pay for or purchase Teeth for stump cutter. City Clerk Use Only Finance Committee Approval Date %— This purchase or expenditure is being made because: to replace old teeth in the stump cutler Vendor selected for this purchase: Great Northern Equipment Rogers MN X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Great Northern Equipment has the teeth in stock, Teeth are needed right away for sidewalk repair program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EX General Fund Road Use Tax n Sewer 0 Bonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1571 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 19,600.00 '/ and the current available balance is $ 19,362.00 ✓ Respectfully submitted, C3Q,,� t,-\/ t ��G CLJti-r%L=e1L- ' /G (Signature Dept. Head or Designee) Date (Sigature Finance Dept. Review) Date KAshared goodies \forms\Expenditure Pro-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date-7 - o2 -13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 3,842.00 plus est. shipping costs of $ NA Department to expend to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-13 to 9-6-14 for the Young Arena to serve beer and wine coolers, also Sunday sales. This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance Qx Bids or written quotes were taken on this purchase, as follows: PDCM - 3,842 Elliott Hartman - None Submitted Kimble - None Submitted Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E1 General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ubmiUed, (Project Code) $ 6,000.00 $ 6,000.00 / / /S -r (7-1 1O/3 gnee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7-9a-13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,096.00 plus est. shipping costs of $ 50.00 to pay for or purchase 8 - Flush Mount Wire Sensors This purchase or expenditure is being made because: Replace sensors damaged during overlay project - W. 4th St. & Ridgeway Ave. Vendor selected for this purchase: Sensys Networks E Bids or written quotes were taken on this purchase, as follows: Sensys Networks $3,096.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, I LU -air/ '%/(7/1 %? ek_ZZ . Lr�C� 2iu.? 7-17-2oi3 d or Designee) ate (Signature Finance Dept. Review) Date (Project Code) $ /15-00, oc t? 4-2 K:\shared goodies \forms\2013-July-Expenditure Pre -Authorization -Flush mount wireless sensors-W. 4th & Ridgeway.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable to pay for or purchase This purchase or expenditure is being made because: Replace damaged loops during Vinton & Lafayette reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ %J, (gC, i 4 Respectfully submitted, ih� 7/i7//3 216�� l,),�i- A. 7-f7- o'3 Sill» ture �:.t. ad or Designee) •ate (Signature Finance Dept. Review) Date K:lshared goodies \forms12013-July-Expenditure Pre -Authorization -cameras - Vinton & Lafayette precon project.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date "7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 to pay for or purchase 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable This purchase or expenditure is being made because: Replace damaged loops during E. 11th St. & Lafayette reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ /15U(2000 - did Resp ctfullyy�submitted, ��` J 7/7/ )7 l 1,L rug 7-17-,2c)/3 Eure d or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2013-July-Expenditure Pre -Authorization -cameras - E. 11th St. & Lafayette precon project.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date —7 X— 1 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 to pay for or purchase 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable This purchase or expenditure is being made because: Replace damaged loops during W. 11th St. & Easton Ave. reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants QX Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 411-17-7161-2125 ($6,515.00) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) *1 .o`j $ 90,000.00 / /1 h—UO U‘%D w6 $ 10, 744.89 V /6,0. '3% 6i h6 Respectfully submitted, ,Cl ej 777.7k 7ate 7%kcr,1-f. 4,/,e.t.�1/:;c&z.. ?-/7' )i3 Sig ature [2eot. H= d or Designee) (Signature Finance Dept. Review) Date K:\shared goodies\forms\2013-July-Expenditure Pre -Authorization -cameras - W. 11th St. & Easton precon project.xls (Mar 2010) 1. 2. 3. FINANCE COMMITTEE July 22, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of July 15, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lab Inv. Shawn Monroe and CSI Vaska Zubak Basic Crime Scene School Waterloo, Iowa August 1-16, 2013 $500.00 Pat Treloar, Chief of Fire Services R0306: Executive Analysis of Fire Service Operation in Emergency Management Emmitsburg, Massachusetts August 18-31, 2013 $300.48 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Building Maintenance $1,250.00 Fire Alarm Plan Review — Orange Elementary School Engineering $4,990.00 + $100.00 External Clump Ultrasonic Flowmeter Engineering $800.00 Traffic Control for 7th & 8th Street railroad crossing reconstruction Fire Rescue $3,525.00+$150.00 Akron Black Max piston intake valves Leisure Services $10,200.00 Amusement park tickets sold June through August 2013 Leisure Services $1,575.80 Teeth for stump cutter Leisure Services $3,842.00 Dram Shop Liquor Liability Insurance for Young Arena from 9-7-13 to 9-6-14 Traffic Operations $3,096.00 + $50.00 Replacement of flush mount wire sensors damaged during W. 4th & Ridgeway overlay project Traffic Operations $20,915.00 Replacement of camera system for TS2 cabinet with +$50.00 mounts & cable damaged during Vinton & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during E. llth & Lafayette reconstruction project Traffic Operations $20,915.00 + Replacement of camera system for TS2 cabinet with $50.00 mounts & cable damaged during W. llth & Easton reconstruction project BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. 4. 5. FINANCE COMMITTEE July 15, 2013 5:20 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of July 8, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved: Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Beverly Cosby, Housing Coordinator HQS Inspection Training Minneapolis, MN August 19- 22, 2013 $1,803.84 Melissa Lippert, Police Officer Basic School Resource Officer School Plainfield, IL August 4- 9, 2013 $1,468.00 S. Maureen Newbill, Visitor Services Manager Highland Fest Arts Festival & 40`s Annual Stockholm Art Fair St. Paul, MN & Stockholm, WI July 19-20, 2013 $320.00 Steve Wareham or other Principal of Trillion Aviation Interim Management Consultant Provide interim management services for Waterloo Airport Cannon Falls, MN to Waterloo, IA Various dates from 7-2-13 to 1-2-14 $3,000.00 Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amo S Est. Expenditure Building Maintenance $2,969.00 + $100.00 Compressor for Five Sullivan Brothers Convention Center Central Garage $16,500.00 (NTE) Replacement track & roller assembly for Track Hoe Fire Rescue $1,500.00 (NTE) Repair of Lincoln 225 Wire Welder Fire Rescue $6,000.00 (NTE) Professional Management Coaching Inc. — Leadership Webinars & Coaching for F.Y. 2014 Leisure Services $2,800.00 Fumish & install sign foundation & stone sign at Furgerson Fields Park Leisure Services $2,120.00 Sod for repair to construction areas at Riverfront Sports Park (amended) Police $1,440.00 Yearly expenses to 3SI Security Systems Inc. for GPS fees for LEIN Region 2 Information Sharing Office Public Works $5,365.00 Replacement Network Office Copier Street $1,075.00 Backfill Tamper Waste Management Services $2,916.20 Monitor system for Black Hawk Creek Waste Management Services $3,658.00 Pump stand & bowl for grit removal opaID XI3 swops Xzns •paluea uotpow •omj :sa,Sy •urd SZ:S;e paumofpe aq 2m;aaw ag; utunlas Xq papuooas `aaeH Xq panow sem;t `aamunuoa ag; aio;aq ssautsnq iaq mj ou g;tom '00'86Z$Jo;unowe alp uI wooalaj utwgas olluauard siitq e woxj paure;squ ulunios •.ry1 Talmo uopoj -oMZ :sa,iy •Ienoidde xo3 ItaunoD IIn3 ag; o; papiemio3 pue panoidde pue am uo paaeld `pantaoai aq `ZZ'ZLZ`8Z0`£$3o;unoure ag; ut `£i0Z `SI XInf pa;ep `ycodag aotonuI atge,Ied s;un000y III pauTwoo se `;uaw.Ced sum Telp well Xq papuoaas `utu qos Xq panoN •siaoimo ag;lle Jo.' 2ufu!ru drgslapsai paseq .ieutgam u o;ut paia;ua seq;uawyredaa altd ag;;eg; pauteldxa `saopuas an3 Jo;atgo `J olaij;ed •2utule.0 dlgsiapeai ag; pauot;sanb utwgos •g^I .paluea notpoyl •onki :saXy Z a2ed £i0Z `SI XInf aautwwop aauemd FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 4341 -L sv ‘41,%C' 7(2-.z&r3 Copy - Department NAME(S) AND POSITION(S): Lab Inv. Shawn Monroe and CSI Vaska Zubak DATE: July 12,2013 NAME OF CLASS / MEETING: Basic Crime Scene School DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Aug. 12,2013 Return Date: Aug. 16,2013 DATE(S) OF MEETING: Aug 12-16,2013 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Lab Investigator Shawn Monroe and CSI Vaska Zubak to the Basic Crime Scene School at Hawkeye Community College on August 12-16,2013. This 5-day course presents skill sets designed to enhance the proficiency of Officers who are either Crime Lab Investigators or Crime Scene Investigators. The Officers will get hands on training on gathering evidence and photographing crime scenes. The cost of registration is $250.00 per Officer and there are no other costs associated with this training as the training site is in Waterloo. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $0.00 MEALS $500.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 500.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 6)IO , 1 /N''c /:4 if FY bi5` BUDGETED 3( c't EXPENDED YTD THIS REQUEST Fa" LEFT AFTER THIS REQUEST 26 %i NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services DATE: July 12, 2013 72 7-/1- cis Original - Clerk/Finance Copy - Department DA�t NAME OF CLASS / MEETING: R0306: Executive Analysis of Fire Service Operations in Emergency Management. DESTINATION: Emmitsburg, MA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 08/18/13 RETURN DATE: 08/31/13 DATE(S) OF MEETING: 08/19/13 to 08/30/13 PURPOSE OF TRAVEL: Attend Class R0306 (Executive Analysis of Fire Services Operations) at the National Fire Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI $300.48 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 300.48 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ -0- 300 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I RY AND BENEFICIAL TO THE C OF WATER 0 DEPARtMENT HEA13 I APPROVE THIS TRAVEL REQUEST MAYOR DATE i DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,250.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Plan Review - Orange Elementary School Vendor selected for this purchase: Lund Fire Protection n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /C CSC`., $ Respectfully sued, 7 / ;( or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,990.00 plus est. shipping costs of $ 100.00 to pay for or purchase External Clump Ultrasonic Flowmeter City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: As a part of Preliminary Engineering of the Highway 63 overpass, the IDOT desires to have a flowmeter installed at the Edwards St. Storm Water Lift Station for 12 months. Vendor selected for this purchase: Bert Gurney & Associates Inc., (Omaha) Qx Bids or written quotes were taken on this purchase, as follows: Bert Gurney & Associates Inc., -- $5,090.00 Greyline Instruments Inc., -- $5,205.74 pi Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Road Use Tax ❑ Sewer n Sanitation Bonds 0 Federal/othergrants n Other (specify) 100% IDOT Reimburseab This expenditure is to be coded to the following budget line -item: 7bzu 290-07-5310-2162 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ -4C4) i v' ? /q 13 (j) e,t: Z 7-(7- /3 ept. Head or Designee) Date (Signature p • g ) (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) GREYLINE instruments inc. To: Jeff Bales City of Waterloo Waste Management Services 3505 Easton Avenue Waterloo, IA 50702 Phone: 319-291-4312 Fax: 319-291-4523 E-mail: jeff.bales@waterloo-ia.org REVISED QUOTATION 105 Water Street Massena, NY 13662 Tel: 315-788-9500 Fax: 315-764-0419 www.greyline.com RFQ #: Quotation #: 0521910555 Please refer to this number when ordering Date: July 16, 2013 Item Description Qty Unit Price Subtotal 1.00 1 $3,190.00 $3,190.00 111-M 1.0-A-1-A-1-B-1-A-2-A Transit Time Ultrasonic Flow Meter PROJECT: APPLICATION: stormwater in vertical pipe A - power input - standard 100-240VAC 50/60Hz 1 - enclosure - standard watertight NEMA4X (IP66) polycarbonate A - enclosure temperature - standard -5° to 140°F / -20° to 60°C 1 - electronics protection - standard, not tropicalized B - sensors - SE16B pair, clamp -on ultrasonic for 1/2" to 48" (12 - 1200 mm) ID pipes 1 - rated non-incendive for Div 2, Groups A,B,C,D A - sensor cable - 25 ft / 7.6 m coaxial pair 2- 20 million point Data Logger with Windows software and USB output to Flash Drive A - control relays - qty 2 standard - sensor installation kit with silicone coupling compound PC4 stainless steel brackets, clamps and alignment guide - display - backlit white LED, 1.7" x 2.4" (43 x 61 mm) - calibration - built-in 5-button programmer - sensitivity - keypad adjustable - outputs - isolated 4-20mA (1000 ohm) - 2 control relays - Samp SPDT - programmable for flow proportional pulse output and/or flow alarm - electrical surge protection & RFI filters - sensor AC input, 4- power 20mA output - installation & operation manual - CSA/C-US approved OPTIONS: AP 1 W-30 High Temp Coupling Compound, 112 g (rated to 302°F/150°C) $15.00 CC - extra Dow Corning silicone compound 150 g $32.00 DC - 9-32VDC power input $75.00 DXC - sensor cable - shielded coaxial pair up to 250 ft (75 m) $1.50/ft TTJB - sensor cable junction box NEMA4X polycarbonate - for cable lengths over 25 ft / 7.6 m $45.00 PM - enclosure panel mount flange assembly $95.00 MNL - additional installation & operation manuals (1 supplied with each unit) $10.00 Page 1 of 2 Item Description Qty Unit Price Subtotal 2.00 Commissioning fee One day start-up by Glen Simonson, MDT Controls, Centerville, MN Tel: 651-426-8752 1 $2,000.00 $2,000.00 Subtotal $5,190.00 Taxable Subtotal $5,190.00 Shipping & Handling UPS $15.74 US $ Total $5,205.74 Terms & Conditions Proposed Shipping 1 week After Receiving Date Order Payment Tenns Net 30 Days Shipping Method UPS Shipping Terms Prepaid and Added to Invoice FOB Massena, NY This Quotation is valid until 14/09/2013. Page 2 of 2 Quote #: FLO 13-152-1 Date: 6/25/2013 Contact: Jeff Bales/ Mark Callahan Waterloo, IA No. of pages: 2 Reference: US 63 Segment 2 - Flow Meter Installation on Edwards Lift Station From: Jeff Hubby QTY. UNIT DESCRIPTION/PART NO. LEAD TIME PRICE TOTAL 1 each Flomotion Systems Series BE6200-L0331 3 weeks $ 3,516.00 $ 3,490.00 wall mount flow transmitter with 2 line, 20 character backlit LCD display, integral 8-position programming -operator keypad, programmable 4-20mA and (1) alarm relay output 115VAC, with SD card option 1 each L1 clamp -on ultrasonic transducers 33' transducer cable assembly 1 each SD Card Reader and Two (2) SD Cards 1 each One (1) day, One (1) Trip for startup $ 1,500.00 $ 1,500.00 Frieght should be around $100 $ 4,990.00 ITEMS NOT INCLUDED: • Sales or use taxes of any kind or type. • Freight, mounting Transmitter, or Electrical installation • Anchor bolts, brackets, fasteners, lubricants, controls, gauges, valve box, valve tags wiring, or any other item unless specifically mentioned in the above Scope of Supply NOTE: • Quote is based on Gurney & Associates Terms and Conditions No Monies or Contingencies have been included for different Terms and Conditions • Warranty for equipment contained in this proposal has a One (1) year warranty. Any trips made by Bert Gurney and Associates will be extra. ($1,500.00/trip) WHEN ORDERING: • Address Purchase Orders to Bert Gurney and Associates, Inc. (402) 551-7995 4428 SOUTH 108th STREET OMAHA, NE 68137 FAX (402) 553-5879 FLO 13-152-1 Waterloo, IA Clampon 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 800.00 plus est. shipping costs of $ 0.00 to pay for or purchase Traffic Control This purchase or expenditure is being made because: Traffic Control for 7th and 8th Street railroad crossing reconstruction. Vendor selected for this purchase: Service Signing, LLC El Bids or written quotes were taken on this purchase, as follows: Service Signing, LLC -- $800.00 Quality Traffic Control Inc., -- $5,500.00 Iowa Plains Signing -- Did not submit quote as requested pi Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ // 6-GU Gc)u $l ✓ !P J' ct1 �Gl i v.1 q/�'//13 7 (� r f C (d! i li p i;G%' i / % 2 i3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) ,Jaw, salr _ e�`T17..s ff _ ,�':-�;s :cz:ya11 cI.1'-.uI�4a1 �I.IS TRAFFIC CONTROL CONTRACTOR 1704 E. EUCLID AVE. DES MOINES, IOWA 50313 PROJECT: 7th and 8th Street Railroad Crossings CITY/COUNTY: Waterloo, Iowa BID DATE: July 16, 2013 BID ITEM # DESCRIPTION QUANTITY UNITS PER UNIT TOTAL TRAFFIC CONTROL FOR 7TH STREET 1 LS $ 2,800.00 $ 2,800.00 TRAFFIC CONTROL FOR 8TH STREET 1 LS $ 2,800.00 $ 2,800.00 TOTAL: $ 5,600.00 CONDITIONS OR NOTES: * Traffic Control lump sum price includes delivery, set up, maintenance, and final removal. * Notifications and permits not included. * Flaggers not included. Kurt Jirak 641-919-8748 Ph: (515) 289-1824 LOCATION: phone call WAGES: no Daily Rental, Contract Lump Sum, and Sales Fax: (515) 289-1622 JEFF BALES From: Allison Baugher <altison@servicesigning.com> Sent: Tuesday, July 09, 2013 10:41 AM To: JEFF BALES Subject: Railroad crossing traffic control TRAFFIC CONTROL FOR 71" STREET RAILROAD CROSSING LUMP SUM-----$400.00 TRAFFIC CONTROL FOR 8TH STREET RAILROAD CROSSING LUMP SUM $400.00 Service Signing will supply, place and remove traffic control as per IDOT Standard Road Plan TC252. Allison Baugher Service Signing, LC (319)404-5312 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 3,525.00 plus est. shipping costs of $ 150.00 to pay for or purchase (3) three Akron Black Max piston intake valves. This purchase or expenditure is being made because: We currently have two (2) damaged valves and need one as a spare. Vendor selected for this purchase: Feld Fire Ox Bids or written quotes were taken on this purchase, as follows: (3) three quotes were taken and they are attached. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully (Signat re Dept. H ad or Designee $ 75,000.00 s $ 5,772.50 ti_ r :t f� ACC �/G(2• /(o'„1L/3 ate (Signature Finance Dept. Review) Date K:\shared goodieslforms\BLANK EXPENDITURE PRE aUTHORIZATION FORM.xls (Mar 2010) 2010 GENERAL OBLIGATION BOND PROCEEDS FUND 410 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Building Inspection Truck 410-22-5100-2117 18,000.00 2,389.62 Cap Equip -Center for the Arts Truck 410-26-4205-2117 35,000.00 (4,001.00) Cap Equip -Central Garage Truck 410-18-7950-2117 25,000.00 1,607.56 Cap Equip -Code Enforcement Truck 410-22-5125-2117 25,000.00 (4,610.38) Cap Equip -Leisure Services Trucks 410-37-4100-2117 200,000.00 (9,396.40) Cap Equip -Motor Pool Vehicles 410-18-7950-2117 45,000.00 (3,206.44) Cap Equip -Police Investigation Vehicles 410-11-1100-2117 20,000.00 (1,746.00) Cap Equip -Police Patrol Cars 410-11-1100-2117 160,000.00 5,146.00 Cap Equip -Police Vehicle Equipment 41.0-1;1-1,100-2117 20,000.00 Cap Equip -Street Department Vehicles 410-10-7tL0p-2117 435,000.00 9,997.40 Cap Equip -Traffic Department Truck 41047-D 20-2117 50,000.00 3,819.64 Central Garage -Facility Improvements 410-18-7950-2152 35,000.00 35,388.14 32,895.73 Central Garage -Fuel Software 410-18-7950-2106 45,000.00 (35,388.14) Central Garage -New Public Works Bldg 410-18-7950-2103,2151 700,000.00 226,454.72 City Fac-American Disabilities Act (Taxable) 410-22-8755-2152 25,000.00 City Fac-City Facilities Impr (Taxable) 410-22-8800-2152 122,000.00 City Fac-Cultural Arts Building Impr 410-22-4205-2152 185,000.00 City Fac-Fire Station Improvements 410-22-1400-2152 70,000.00 City Fac-Five Sullivans Center (Taxable) 410-22-4900-2152 50,000.00 City Fac-Library Improvements 410-22-3100-2152 55,000.00 32,523.78 City Fac-Parking Ramp Repairs 410-22-7960-2180 100,000.00 City Fac-Swimming Pool Improvements 410-22-4200-2132 130,000.00 City Fac-Young Arena Impr (Taxable) 410-22-4500-2177 150,000.00 (50,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 410-26-4205-2152 63,000.00 Eng-Bikeway Maintenance 410-07-7355-2157 50,000.00 2,915.40 Eng-Bridge Inspections 410-07-7400-2103 25,000.00 Eng-Flood Control Improvements 410-07-5600-2171 50,000.00 Eng-Kimball Avenue Traffic Improvements 410-07-7500-2103 10,000.00 Eng-Sidewalk Repair 410-07-7650-2164 50,000.00 (2,915.40) Eng-Virden Creek Tributary Improvement 41,0-07-5300-2162 400,000.00 400,000.00 Fire -Aerial #311 Repair 410-1,044 -2117 69,000.00 69,000.00 Fire -Ambulance Replacement 410-(41 -2117 0.00 4,000.00 Fire -Breathing App. Replacement 410-12-1400-2128 75,000.00 (54,000.00) 8,747.64 Fire -Equipment & Uniforms 410-12-1400-2112 25,000.00 50,000.00 5,772.50 Fire -Engine #305 Replacement 410-12-1400-2117 600,000.00 28,000.00 37,933.38 Fire -Station #5 Door Improvements 410-12-1400-2152 28,000.00 (28,000.00) GO Bond Costs (Taxable) 410-03-8980-1750 32,250.00 594.73 GO Bond Costs (Tax -Exempt) 410-03-8980-1750 143,850.00 (90,000.00) 5.92 Leisure -Boating Center Improvements 410-37-4207-2175 25,000.00 25,000.00 Leisure -Dog Park Improvements 410-37-4105-2168 25,000.00 Leisure -Downtown Off Road Mtce Equipment 410-37-4110-2113 73,000.00 Leisure -Golf Course Improvements 410-37-4120-2174 100,000.00 Leisure -Golf Course Mtce Equip (Taxable) 410-37-4120-2113 190,750.00 Leisure -Parks Improvements 410-37-4105-2168 80,000.00 Leisure -Parks Off Road Mtce Equipment 410-37-4100-2113 81,750.00 Leisure -Public Market (Taxable) 410-37-6880-2110 0.00 10,000.00 Leisure-Riverfront Stadium (Taxable) 410-37-4400-2170 200,000.00 (39,481.14) Leisure -Riverview Park Improvements 410-37-4700-2168 10,000.00 Leisure -Sports Facility Improvements 410-37-4202-2178 50,000.00 2,020.00 Leisure -Tennis Improvements 410-37-4410-2176 10,000.00 (2,020.00) 7,980.00 Leisure -Young Arena Expansion (Taxable) 410-37-4500-2177 200,000.00 79,481.14 Library -Radio Frequency ID Conversion 41,0-334100-2106 100,000.00 232.07 pEI.D .F112E WE'VE GOT YOU COVERED Box 625 113 North Griffith Road Carroll, IA 51401 www.feldfire.com Sold To: Waterloo Fire 8 Rescue -IA 425 E 3rd St Waterloo, IA 50703 Customer Number 1430300 Ordered 1.00 Shipped 0.00 Customer P.O. 1 BackOrd 0.00 UofM EA 7980 Quote Order Number. Order Date: Ship To: Waterloo Fire 8 Rescue -IA 425 E 3rd St Waterloo, IA 50703 Page: 0200511 7/12/2013 Terms I Salesperson I Ship VIA__- ---Order Date Net 30 0050 MARLYN Hem Number item Desolation Black Max piston intake valve 6" X 5" Storz 7/12/2013 000 Order Number Price 1,175.000 0200511 Amount 1,175.00 Box 625 113 North Griffith Road Carroll, IA 51401 www.feldfire.com Ph: (712) 792-3143 E-mail: sales@feldfire.com Fx: (712) 792-6658 Website: www.feldfire.com Iowa Sales Tax Permit No. 1-14-004938M Member NFPA, NAFED, I.A.F.C., I.F.A., I.F.C.A Net Order: Less Discount: Freight: Sales Tax: Order Total: 1,175.00 0.00 0.00 0.00 1,175.00 7/15/13 Print Subject: RE: akron From: Jay Clarey (jayclarey@clareys.com) To: wfrmech@yahoo.com; Date: Friday, July 12, 2013 1:59 PM Darryl, A new Akron 7980 Black Max 6" NST (FM) x 5" Storz (locking) would be $ 1,288.00 If you are interested, we have a used one in stock with long handle (FM) and non -locking Storz for $ 500.00 Let me know... Jay R. Clarey Clarey's Safety Equipment 3555 9th Street NW # 200 Rochester, Mn. 55901 Toll Free 800-558-8009 Cell 507-269-1089 Office 507-289-6749 e-mail jayclarey@clareys.com Web Address www.clareys.com Follow us on Facebook about:blank 1/2 WORK ORDER Date 07/11/2013 D Invoice ❑ Order IJ Quote ❑ Credit/Return D Other SALESMAN Name: Ted Orr ph. 319-290-6039 E-mail: tedorr08@gmail.com CUSTOMER Name Waterloo F.D. Address City Waterloo Ph. E-mail Customer # PO # State IA Zip SINCE 1947 FIRE EQUIPMENT Heiman Fire Equipment I Federal ID* 42-0955663 2320 NW Blvd. Ashton, IA 51232 Ph. 712.724.6212 11.800.831.8547 Fax. 712.724.6474 I www.heimanfire.com SHIP TO ❑ same as CUSTOMER Name Address City State Zip Contact Name Contact Ph. ❑ Commercial ❑ Residential Qty Order Qty Ship Part Number Description Price Total Amount 1 7980 Akron Black Max $1395 $1395 6" inlet with short handles, 5" storz outlet $ $ 0 $ $0 $ $0 Options $ $0 5" storz cap w/chain $ 211 $ 0 $ $0 Air Bleeder Diversion Hoses $ 233 $ 0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 $ $0 Shipping Tax rate Subtotal $ & handling 1395 % Tax Credit TOTAL $ THIS IS NOT AN INVOICE. ALL INVOICES WILL BE SENT DIRECTLY FROM THE OFFICE. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,200.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2013. Will be paid beginning July 2013. This will be Fiscal Year 2014 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay Adventureland and IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants U Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 15,000.00 and the current available balance is $ 15,000.00 '--/ Respectful-1 submitted, (Signature Dept%nead or Designee) Date (Signature Finance Dept. Review) _ Date K:\shared goodies Worms \Amusement Tics preauth.xls (Mar 2010) 07/16/2013 14:44 3192914297 WATERLOO LEISURE SER PAGE 01/02 City of Waterloo Expenditure Pre -Authorization Request Form Ii City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council purchase or expenditure submitted by the $ 1,575.80 plus est. shipping costs of Teeth for stump cutter. is hereby requested to authorize the following Leisure Services Department to expend $ 80.00 to pay for or purchase This purchase or expenditure is being made because: to replace old teeth in the stump cutter Vendor selected for this purchase: Great Northern Equipment Rogers MN Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Great Northern 1= ui ment has the teeth in stock. Teeth are needed ri ht awe for sidewalk repair program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds II Road Use Tax n Sewer Federal/Other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 19,600.00 '� $ 19,362.00 ✓ Ili /t 71 (Signature Dept. Head or Designee) Date (Signature Finance Dept, Review) Date K.\ahared goodies\forms\Rxpenditure Pre-Authorization.xI (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,842.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-13 to 9-6-14 for the Young Arena to serve beer and wine coolers, also Sunday sales. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance Bids or written quotes were taken on this purchase, as follows: PDCM - 3,842 Elliott Hartman - None Submitted Kimble - None Submitted ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund I I Road Use Tax n Sewer I I Sanitation Ti Bonds n FederaUother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or D (Project Code) $ 6,000.00 $ 6,000.00 ?",2 % i.{ f.( t-lC"„1oi ignee) Date (Signature Finance Dept. Review) Date K:.shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,096.00 plus est. shipping costs of $ 50.00 to pay for or purchase 8 - Flush Mount Wire Sensors This purchase or expenditure is being made because: Replace sensors damaged during overlay project - W. 4th St. & Ridgeway Ave. Vendor selected for this purchase: Sensys Networks n Bids or written quotes were taken on this purchase, as follows: Sensys Networks $3,096.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds FederaVother grants QX Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ture l tad or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ /15-00, 0 0 o $ /1CO2,1L��✓ K:\shared goodies\forms\2013-July-Expenditure Pre -Authorization -Flush mount wireless sensors-W. 4th & Ridgeway.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 to pay for or purchase 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable This purchase or expenditure is being made because: Replace damaged loops during Vinton & Lafayette reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. El Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation 11 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Si (Project Code) $ /f56'(.!Cc.) $ /J,WG/� �1 '. `7/l7/�3 %? t i.�C4_, 6..),L.i. Ze '�. 7 / 7- i�i3 i}ature Dent. ad or Designee) ate (Signature Finance Dept. Review) Date K:lshared goodies\for ms\2013-July-Expenditure Pre -Authorization -cameras - Vinton & Lafayette precon projectxls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 to pay for or purchase 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable This purchase or expenditure is being made because: Replace damaged loops during E. 11th St. & Lafayette reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. E Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax El Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resppctfullysubmitted, f% �,ldLt.C)��' F'! ��7�? J %lC�/L�t ��lL ,��1t L 7l%,f3 ure DQt. Hid or Designee) ate (Signature Finance Dept. Review) Date (Project Code) $ //,SLU,000 K:lshared goodies\forms\2013-July-Expenditure Pre -Authorization -cameras - E. 11th St. & Lafayette precon project.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 20,915.00 plus est. shipping costs of $ 50.00 to pay for or purchase 4 - camera system for TS2 cabinet with mounts & 1,500 ft. cable This purchase or expenditure is being made because: Replace damaged loops during W. 11th St. & Easton Ave. reconstruction project. Vendor selected for this purchase: Brown Traffic Products, Inc. El Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $20,915.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer ❑ Sanitation n Bonds ❑ FederaVother grants Li Other (specify) This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 411-17-7161-2125 ($6,515.00) (Fund - Department - Activity - Account Number) (Project Code) `f/ / i in which the budgeted amount is and the current available balance is Respectfully submitted, $ 90,000.00 /! $ 10,744.89 V /0 i h-CO, OL/D u. ilk& ,C�',liJ 7 7'0? i c z Sia a ure Dent. H ad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2013-July-Expenditure Pre -Authorization -cameras - W. 11th St. & Easton precon project.xls (Mar 2010)