Loading...
HomeMy WebLinkAbout07/01/20131. 2. 3. 4. FINANCE COMMITTEE July 1, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 24, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Chawne Paige, Digital Arts Manager Pick up artwork and transport back to WCA North Berjen, JN July 3-10, 2013 $2,780.00 Sergeant Camarin & Investigators Wittmayer, Morley & Monroe Inside the Tape Homicide School Des Moines, IA September 10-12, 2013 $1,820.00 Officers Gann & Frein Tactical Warrant Service Seminar Johnston, Iowa September 9-11, 2013 $285.00 Lieutenant Krogh & Property/Evidence Supervisor Boesen Advanced Techniques in Evidence Room Management Appleton, Wisconsin September 2-4, 2013 $1,276.00 5. Approval of recommendation to award bid to Wertjes Uniforms of Cedar Falls, Iowa for the purchase of Police Uniforms and Equipment for FY 14—Submitted by Daniel Trelka, Director of Safety Services. 6. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building Maintenance $1,149.47 Replace flooring by north elevator, 1st floor restroom and reception hall at Five Sullivan Brothers Central Garage $7,500.00 (NTE) Replacement parts for Reclaimer Central Garage $5,100.00 Gear box - VacCon Leisure Services $1,437.30 + $200.00 (NTE) Awards for participants in AA -Major League Baseball and Softball Programs Leisure Services $3,320.00 Labor and materials to paint and stain shelter/restroom at Iry Warren Golf Course Leisure Services $5,158.71 Helmet and bat racks for dugouts at Riverfront Sports Park Leisure Services $985.00 + $100.23 Traveling Sprinkler System for Fields 7 and 8 at Riverfront Sports Park Police $17,284.32 Yearly expenses to Verizon Wireless for cellular phones for Police, Tri-County & LEIN Region 2 Street $2,500.00 (NTE) Replacement of flanged axle shaft and bearings on Wheel Loader Waste Management Services $3,083.28 Replacement of cutting screens on tub grinder BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget for Riverfront Sports Park improvements funded with $8,014.00 in hotel/motel taxes —Submitted by Paul Huting, Leisure Servies Director. 8. Approve the project budget for Cultural & Arts advertising funded with $32,749.60 in hotel/motel taxes —Submitted by Kent Shankle, Cultural & Arts Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. FINANCE COMMITTEE June 24, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of June 17, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Bob Osgood, Plumbing Inspector IAPMO 2013 Annual Education/Business Conference Kansas City, Missouri September 29, — October 4, 2013 $895.00 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building Maintenance $7,559.30 Repainting doors, frame, walls, railing, and refinishing benches at Five Sullivan Brothers Building Maintenance $8,610.00 Removing/disposing of existing ceiling and installation of new acoustical ceilings at Five Sullivan Brothers Leisure Services $1,655.00 Rock for containment bins at 3 municipal golf courses Leisure Services $2,000.00 (NTE) Sod for repair to construction areas at Riverfront Sports Park Planning & Zoning, Engineering, and Community Development $1,200.00 ArcView Software Maintenance Agreement Police $15,965.00 Renewal of annual maintenance contract for Shieldware software Waste Management Services $3,600.00 Truck tool box Safety Committee $2,176.00 Replacements required to meet OSHA requirements Ayes: Three. Motion carried. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated June 21, 2013 in the amount of $2,479,784.33, be received, placed on file and approved and forwarded tothe full council for approval. Ayes: Three. Motion carried. Finance Committee June 24, 2013 Page 2 With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: 07/01/13 Created on 6/25/13 Dept. Head Signature: Dan Trelka, Director of Safety Services # of Attachments: SUBJECT: Acceptance of Bid for FYE 14 Police Uniform and Supply Submitted by: Dan Trelka, Director of Safety Services Recommended City Council Action: Accept the bid from the Wertjes Uniforms, Cedar Falls, Iowa. Summary Statement: The Police Department received a total of two bids and after carefully reviewing these bids it was determined that both bidding companies were within specifications. Wertjes Uniforms, Cedar Falls was the lowest bid. It is our recommendation that we accept the bid from Wertjes Uniforms as the police uniform vendor. Expenditure Required: Yes Source of Funds: General Fund Policy Issue: None Alternative: None Background Information: The police department supplies uniforms for all Police Officers of the department, as an initial issue and as they wear out, or are damaged in the performance of their duties. FYE 14 budget not to exceed $30,000.00. City Clerk Use Only Finance Committee Approval Date 7-1/— 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 1,149.47 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Replace flooring by North elevator; 1st floor restroom hall and reception hall Vendor selected for this purchase: Floor Decor Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Original work to replace flooring near North elevator and amount would be under $1,000.00. Additional flooring needed to be replaced near restrooms, so had vendor replace these as well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respecffully subm' (Signature Dept. Head or Designee) lX $ (Project Code) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date '2-/- /3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ NTE 7500. plus est. shipping costs of $ 0.00 Replacement parts for Reclaimer - 710260 Department to expend to pay for or purchase This purchase or expenditure is being made because: Gear housing locked up Vendor selected for this purchase: Altorfer X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OEM required parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X Road Use Tax n Sewer n Sanitation FederaUother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 75,000.00 $ 75,000.00 Respectfully submitted, -2i3 ;'e I/L(,✓.LPL K:\shared goodies\forms\Street Department - 710260 Reclaimer repair parts - FY14 (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7 / / 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 5,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase Gear Box - VacCon This purchase or expenditure is being made because: Gear Box worn excessively Vendor selected for this purchase: Inland Truck Parts ❑ Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: VacCon OEM replacement part Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds u Federal/other grants ❑X n Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully su mitted, $ 200,000.00 ✓ _i4'r3 i . t i.' , �A C �2. F AA / t L - S riG � 3 K:\shared goodies \forms\Central Garage - VacCon Gear Box - June 2013 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,437.30 plus est. shipping costs of $ me $200.00 to pay for or purchase Awards for participants in AA -Major League Baseball and Softball programs. FISCAL YEAR 2014 This purchase or expenditure is being made because: Awards are given to individuals on a number of teams. Vendor selected for this purchase: Hasty Awards (Ottowa, KS) x Bids or written quotes were taken on this purchase, as follows: Hasty Awards (Ottawa, KS) $1,437.00 + me $200.00 shipping Crown Awards (Hawthorne, NY) $1,669.80 + 126.90 shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Expense (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 42,000.00 and the current available balance is $ 42,000.00 Respectfully submitted, tg atu 1-7(d Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\award pre auth june 13.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7—/ - / 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,320.00 plus est. shipping costs of $ to pay for or purchase labor and material to paint and stain one (1) shelter/restroom at Iry Warren golf course. This purchase or expenditure is being made because: The shelter/restroom needs painted as part of regular building maintenance. Vendor selected for this purchase: Mike Moore Painting Waterloo IA X Bids or written quotes were taken on this purchase, as follows: Mike Moore Painting, Waterloo $3,320.00 Verbrakens/ New Look Painting, Wloo $3,400.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 135,000.00 and the current available balance is $ / 3 ?//= Respectfully submitted, -- >� l f--s c- / -_ f /7 t 7/, '''t - /< G/ 2,:-- L i5',24' (Signature Dept:A t -ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 0b/25/2013 05:55 3192914297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee Approval Date 7-/-/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,158.71 plus est. shipping costs of $ n/a to pay for or purchase Helmet and bat racks for dugouts at Riverfront Sports Park. This purchase or expenditure is being made because: A Hotel/Motel Tax Grant was received to make these improvements to Riverfront Sports Park. Vendor selected for this purchase: BSN Sports (Dallas, TX) El Bids or written quotes were taken on this purchase, as follows: BSN Sports (Dallas, TX) $5,158.71 Tomark Sports (Cornona, CA) $5,158.71 AD Starr (ittsburgh, PA) $5,401.02 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund D Road Use Tax 0 Sewer n Sanitation ri Bonds n Federel/other grants Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: O\O.S AIO5-15b1 -1HM'i - PSPly (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,014.00 / and the current available balance is $ 5.04,c Ily submitted', 6-25 l_? ignature wept. Head or Designee) Date (Signature Finance bept. Review) Date K:\shored goodies\forms\racks pre suth.xls (Mar 2010) 06/26/2013 05:55 3192914297 WATERLOO LEISURE SER PAGE 03/03 K:Ishared goodles\forms \sprinkler pre auth.xfs (Mar 2010) city Clerk se only Finance Committee Approval Date City of Waterloo Form Expenditure Pre -Authorization Request The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend incosts of $ 100.23 to pay for or purchase $ .e.A9 plus est. shipp 9 A Reel Green RG20 Travelin S rinkler S stem. This would be funded throw h a Hotel/Motel Tax Grant from the Waterloo CVB. This purchase or expenditure is being made because: Fields #7-#8 at Riverfront S ortS anthe t irri hot sated. This wills flow us to kee turf ingood la in she a for tournaments Vendor selected for this purchase: Bi S rinkler.com Yukon, OK I I Bids or written quotes were taken on this purchase, as follows: Ex Bids or quotes were not taken on this purchase because: Bi S rinkler.com is the onl vendor for this oduct as the are both the roducer retailer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund El Road Use Tax n Sewer LjSanitation n Bonds Li Federalothergrants I x J Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: o 1 n --;--i_ 1-4 1 o 5— ISVI (Fund - Department - Activity - Account Number) In which the budgeted amount is and the current available balance is submitted H MT - 5 Pi (Project Code) $ 8,014.00 / $ nature Dept. d or Designee) Date (Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7 / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 17,284.32 plus est. shipping costs of $ 0.00 to pay for or purchase to pay for yearly expenses to Verizon Wireless for cellular serves for the Police Dept, Tri-County Task Force and LEIN region 2. This purchase or expenditure is being made because: this pays for wireless service for patrol cars, pole cameras, cellular phones and wireless hotspots used by those departments. Vendor selected for this purchase: Verizon Wireless n Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Verizon wireless is the provider of the City of Waterloo wireless communications that we have a contract with. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1321 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Signaature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7 - / - / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 2500. plus est. shipping costs of $ 0.00 to pay for or purchase Replace flanged axle shaft and bearings on Wheel Loader This purchase or expenditure is being made because: Leaking excessively Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 75,000.00 $ 6 76_'c) K:\shared goodies \forms\Street Department - Loader A02 Wheel Seal Replace - FY14 (Mar 2010) (Signature Dept. Head Or Designee) City Clerk Use Only Finance Committees Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the VVIvf3 Departmant to expend $ 3.083.28 plus ext. shipping cost of $ 0.00 to pay for or purchase Cutting screens This purchase or expenditure is being made because: The cutting screens on the tub grinder are worn out need to replace nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: This is a Vermeer tub grinder parts are from Vermeer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: rRoad Use Tax: Sewer: nSanitation: nBonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 575/15/5400/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submjtted, i3 Date (Project Code) $ 21,000.00 '7 $ 21,000.00 (Signature Finance Dept. Review) Date VERMEER EASTERN IOWR 101 COMMERCE BLVD TIPTON 563-886-2444 Account# Work Ord Brc Sls 31135 03 33 Sold To: 001 CITY OF WATERLOO CITY CLERK & FINANCE DEPT 715 MULBERRY ST WATERLOO IA 52772 SALES ORDER ESTIMATE Date Time 06-19-13 14:52 Order # 57834 Page 1 Ship To: CITY OF WATERLOO WATERLOO WASTE MANAGEMENT 3505 EASTON AVE IR 50703 WATERLOO Ship Via MARK JANSEN IR 50707 Entered By brandon Customer Purchase Order Customer Contact Ord Date 06-19-13 Model Serial Number Equip ID Customer Job number Customer Phone # Ord Ship B/O Mfg Part Number Description Bin Unit Price UM Extended WE DO ACCEPT VISA AND MASTERCARD. 2 2 Y VER 180012604 N SCREEN-3.5" X 8"HERRINGBONE W/ EXEMPT01 Sales Tax Number - 1,541.64EA 3,083.28 ALL RETURNED PARTS ARE SUBJECT TO R 15 PERCENT RESTOCKING CHARGE. Total Amount TERMS: NET 30 DRYS NO WARRANTY CREDIT ON PARTS RETURNED RFTER 30 DAYS RECEIVED BY: Total Weight SIGNATURE 616,0 0.00 3,083.28 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE / Project Name Hotel/Motel Tax Grant for Improvements to Riverfront Sports Park- GNa0IY City Contract No. Project Manager Project Budget Total Mark Gallagher $ 8,014.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No Waterloo Convention & Visitors Bureau 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Subproject No. Tobe assigned by the Finance Dept. Project No. ?1 / »' �SPIL/ % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover the addition of bat racks and helmet racks at Riverfront Sports Park. It will also pay for a traveling sprinkler system to be utilized at diamonds #7 & #8. 100.00% Done None 0 ❑ Yes No ❑ E ❑ ❑ ❑ ❑ ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget RSP HM.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date /i 020/3 Project Name (from page one) Hotel/Motel Tax Grant for Improvements to Riverfront Sports Park —00,244/4/ Department No. project will be budgeted under 3-7 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds ' II Hotel/Motel Tax Grant EXPENDITURES: To be assigned by the: Finance Dept. Project No. 37 1.41r' Subproject No. RTel7 (Each column should only include amounts by fund) Fund: /0 Fund: Fund: Fund: 8,014.00 Total 8,014.00 TOTALS $ 8,014.00 $ $ - $ - $ 8,014.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1567 Recreation Equipment TOTALS 8,014.00 $ 8,014.00 $ 8,014.00 $ $ 8,014.00 (Signatur Finance Dept. Review) Date (Signature Dept. HeaDate K:\shared goodies \forms\Project Budget RSP HM.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS _ram. PAGE ONE Project Name FY2014 HOTEL -MOTEL PARTNER FUNDING CVB AWARDED 1-28-13 City Contract No. Project Manager Project Budget Total LAURA STAMMLER $ 32,749.60 1. How will this project be funded? A. Federal Grant Yes 0 No Grant Name CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes 71 No 1 Name HOTEL MOTEL PARTNER FUNDING-CVB % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ 0 O ❑ ❑ 0 ❑ 0 HOTEL MOTEL CVB AWARDED FUNDS WILL BE USED FOR ADVERTISING OF THE ART CENTER, YOUTH PAVILION AND THE AMPHITHEATRE SEE ATTACHMENTS... grant application and award letter Page 2 must be attached and signed. K:\shared goodies\forms\FY2014-26HMT.ADVFY14-HM-CVB FUNDS\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 4 696/ Project Name (from page one) FY2014 HOTEL -MOTEL PARTNER FUNDING -CVB Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 HOTEL MOTEL-CVB FUNE EXPENDITURES: (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 32, 749.60 32, 749.60 TOTALS $ 32,749.60 $ $ $ $ 32,749.60 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 ADVERTISING (Signature Dept. Had) 32, 749.60 32, 749.60 TOTALS $ 32,749.60 $ $ - $ $ 32,749.60 % 1 , Date (Signatue Finance Dept. Review) Date K:\shared goodies Worms \FY2014-26HMT.ADVFY14-HM-CVB FUNDS\Page 2 (Donat or NON-constr) (Mar 2010)