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HomeMy WebLinkAbout06/17/20131. 2. FINANCE COMMITTEE June 17, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of June 10, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Joe Saunders, Investigator 2013 Intern. Outlaw Motorcycle Gang Investigator Conference St. Paul, Minnesota September 7-13, 2013 $1,644.94 Kent Shankle, Director Travel to return/pick up art & attend Snake Alley Arts Festival Burlington, Iowa June 12- 16, 2013 (revised dates) $200.00 3. Approval to dispose of old scoreboard and speakers at Young Arena —Submitted by Chris Dolan, Young Arena Manager. 4. Approval of recommendation to award bid to Bill Colwell Ford of Hudson, Iowa for the purchase of one (1) 2013 Ford F-250 for the Housing Department in the amount of $23,025.00 Submitted by Mark Rice, Public Works Director. 5. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $2,160.50 Cleaning of 4th Street walking bridge MIS $4,397.49 Nine (9) UPS battery backup/surge protection units for network switches and phone system MIS $6,403.46 Three (3) year maintenance for Avaya IP Telephone System including head -end hardware and software Waste Management Services $3,735.00 Zetron controller to send signal to plant to show level of Black Hawk creek at Ranchero Road bridge Waste Management Services $2,452.80 Replacement pump for Virginia Lift station Waste Management Services $1,040.00 Discharge hose Waste Management Services $5,037.00 Emergency hauling of wastewater from N. Hackett lift station storage tank Leisure Services $3,360.00 Wood chips safety surface for placement under playground equipment Waste Management Services $19,868.00 Pumps, labor, mobilization, demobilization, loader for pumping at Blowers Creek off Lafayette Street Leisure Services $887.39 Meals for participants in 2013 City Junior Golf Tournament Leisure Services $3,650.00 Roof replacement on restroom/shelter at Iry Warren golf course Leisure Services $6,500.00 (NTE) Approximately 150 tons of USGA #2 top dressing sand for golf courses Leisure Services $1,431.00 Products for turf management in downtown maintenance area Fire Rescue $15,000.00 + $200.00 Two (2) Stryker ambulance cots Street $2,500.00 Sandbags —10,000 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT LINE ITEM USED FY _ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance . STAFF ONLY OIC-II- 116oLt:I/‘i l t G e. L>i NA i1rn.r, i54t- d ,70, �G b /56%442/ s, /6- c{ti Copy- Cie MIT*. j c Cf 'r3 NAME(S) AND POSITION(S): Investigator Joe Saunders DATE: April 2, 2013 NAME OF CLASS / MEETING: 2013 International Outlaw Motorcycle Gang Investigator Association Conference DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 7,2013 RETURN DATE: September 13, 2013 DATE(S) OF MEETING: September 8th to 13th, 2013 PURPOSE OF TRAVEL: The IOMGIA conference is being held in St. Paul, Minnesota September 8-13 2013. Upon completion of this six day course participants will have the knowledge and skills for: Intelligence gathering/ FI's, Officer safety on traffic stops, search warrants, networking within law enforcement, OI'ladies roles in the Gang, OMG Case Management, and updates on all the major OMG gangs around the world. The International Outlaw Motorcycle Gang Investigators Association Conference has been approved through the Iowa Department of Homeland Security and the 2011 Homeland Security Grant will reimburse funding. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 824.94 LODGING 285.00 MEALS 325.00 REGISTRATION 150.00 MILEAGE/FUEL 60.00 TOTAL FOR ALL: $ 1644.94 TAXI PARKING AIRFARE MISC/TOLLS 010 11 1150 LEIN BUDGET LINE ITEM: 11GRT LEN8 X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY GtU it 2(„6- /346, /6:'/5-- ;„ ' 6,- %<-A2 3 Cov - be..rtment NAME(S) AND POSITION(S): Kent Shankle, Director DATE: 5/24/13 revised 6/11/13 NAME OF CLASS / MEETING: DESTINATION: Burlington, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 6/12/13 RETURN DATE: 6/16/13 DATE(S) OF MEETING: 6/12-16/13 PURPOSE OF TRAVEL/TRAINING: Travel to return art loaned for exhibition to artist's studio in Iowa City, pick up donated painting from the Muscatine Art Center and attend Snake Alley Arts Festival in Burlington, IA. (dates revised to make cargo/passenger van available to another department) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 200 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200 TAXI PARKING AIRFARE MISCITOLLS 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1 APPROVE THIS TRAVEL REQUEST DEPRTMENT HEAD MAYOR Ri cared Goodies\Forms\Travel Request Form January 2010 DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: 6/17/2013 Prepared: 6/12/2013 Dept. Head Signature: PH # of Attachments: SUBJECT: DISPOSAL OF OLD SCOREBOARD AND SPEAKERS Submitted by: Chris Dolan, Young Arena Manager Recommended Committee Action: Approval to dispose of the old scoreboard and speakers at Young Arena. Summary Statement: Arena staff will post the scoreboard for sale on the website for Becker Arena Supplies of Savage, Minnesota. The speakers/sound system will be offered to other City departments. They will be posted for private sale if there is no need for them within the City. Expenditure Required: None Source of Funds: NA Policy Issue: Alternative Background Information: A new scoreboard and audio system are currently being installed at Young Arena. The old scoreboard and sound system have been removed and placed in temporary storage. CITY OF WATERLOO Committee Communication Finance Committee Meeting: June 17, 2013 Prepared: June 11, 2013 Dept. Head Signatu?e: VA:4--'e- # of Attachments: SUBJECT: Recommend Award of Bid to Bill Colwell Ford for the purchase of one (1) 2013 Ford F-250 for the Housing Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Expenditure Required: $23,025. I. W5D ;3117 Source of Funds: Section 8 and Public Housing Budget :,2 7) 13 61 S-:2 31(7 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 Ford F-250 are: /,)- L)t' ) Witham Auto Center Waterloo, IA $24,440.00 Bill Colwell Ford Hudson, IA $23,025.00 Authorization to purchase was granted by WHA Governing Board at their March 28, 2013 meeting. Authorization to seek bids was granted by Finance Committee on June 3, 2013. 3 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L E 1 I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $15,000.00 plus est. shipping costs of $ 200.00 to pay for or purchase Two (2) new Stryker ambulance cots This purchase or expenditure is being made because: We are replacing two defective cots. The two defective cots are from a different vendor and we are going to receive a full refund. Vendor selected for this purchase: Stryker ❑x Bids or written quotes were taken on this purchase, as follows: Originally bids were taken and Femo was low bidder. We purchased two cots from them. We are returning the cots (for full refund) due to numerous problems. Attached is a recent quote from Stryker EMS. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 & 412-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is itted, / F ,-s /.f (Signature W. Head or Designee) Date (Signature Finance Dept. Review) Date ^7i9 &,000.00/40,000.00 5,772.50'/40,000.00 K\shared goodies\forms\Stryker Ambulance Cot.xls (Mar 2010) stye EMSMichael Gonzales 3800E Centre Ave Biill To: Waterloo Fire & Rescue 425 E 3rd St Waterloo, IA 50703 Name Barb McBride 5/16/2013 michaelgonzales@stryker.com Portage, MI 49002 918-504-5132 -Cell 918-512-4671 -Fax Email BARB. M C B R I DE(WVATE RL00-IA.O R G PH# 319-291-4460 Account No. 1066924 Ship To: Waterloo Fire & Rescue End User: 425 E 3rd St Waterloo, IA 50703 2 6086-000-000 Performance -PRO XT $ 5,570.26 $11,140.52 2 6085-030-000 Right Hand Release Handle $ - $0.00 2 6086-502-010 Dual Wheel Lock $ - $0.00 ,Y 6085-032-000 Knee-gatch Trendelenburq 7 $ 619.10 $1,238.20 2 6506-034-000 G-Rated Mattress $ t- $0.00 2 6500-002-030 G-Rated Restraint Package $0.00 2 6500-215-000 3 Stage IV Pole PR $ 266.50 $533.00 .2' 6500-130-000 Pocketed Backrest Pouches X' $ 208.28 $416.56 2 6085-035-000 Head End Flat $ 106.60 $213.20 7� 6500-147-000 Equipment Hook 1 $ 40.18 $80.36 6500-141-000 Fowler 02 Bottle Holder " $ 201.72 $403.44 /V 2 6085-033-000 Patient Right Cot Retaining Post $ - $0.00 2 1 year parts, labor & travel Warranty $0.00 Sub -Total $14,025.28 *Tax Pre -Tax Total $14,025.28 -Exempt Verification Required Sales Tax* (enter % here) ) $0.00 TOTAL $14,025.28 Purchasing Information: Organization: Name: Signature: Please Print Please Print Authorized Purchasing Agent Title Date: Please Print Payment Information: ❑ Net 30 Terms 0 Visa/MC/AMEX: Card Number: Name on Card: Expiration Date: Security # ❑ OTHER Purchase Order #: For public services/fire depts: Point of Contact at Headquarters: Headquarter's Phone: Headquarters Address: Comments: NET 30 terms Remit to: PO BOX 93308 Chicago, IL 60673 Terms & Conditions: Cot all cot accessories on original order and aftermarket accessories FOB onoi Order subject to Stryker Corporation's approval. Credit cannot be allowed on realms of special or modified hems. All approvied retums wit be accepted only in Portage, Michigan. Proposals valid for 3e days from submittal. City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 9,295.60 plus est. shipping costs of $ 150.00 to pay for or puchase (2) Ferno ambulance cots. This purchase or expenditure is being made because: the current cots are from 1999. Many of the replacement parts for these cots are discontinued. We use 650 lb rated cots on our ambulances and these older cots are only rated for 500 lbs. This is a safety issue for our patients and our paramedics. x I3ids or written quotes were taken on this purchase, as follows: Attached are quotes from two cot vendors. We are using the lowerst bid. I3ids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Lj This expenditure is to be coded to the following budget line -item: J� , 409-12-1410-2117 - 410-12-1410-2117 Ambulance Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and tl urrent available balance is Respecjful 3-40,-4,..G>Lc, &.t z ?i /7z_ / del / (Signature Dept. Head Designee) Date (Signature Finance Dept. Review) Date es $ 185,000.00 - 4,000.00 $ 8,955.36 ✓ 3,509.76 users\shared goodies\formsl[File] (April 2003) F RNQ When it's Critical Quotation Ref # Billing Address: Shipping Address: Waterloo Fire Department Waterloo Fire Department 425 East 3rd St 425 East 3rd St Waterloo, IA 50703 Waterloo, IA 50703 US US Attn: Barb McBride Quote # 0006435 Date Quoted: 8/3/2011: Ferno Customer 70 Weil Way Wilmington, OH 45177 Phone: 877-733-0911 Fax: 888-388-1349 W W W. Femo.com info©Femo.com Representative: Mike Campione Email:mcampione@femo.com Phone: (773)450-7999 Terns Valid FOB Deposit Required Ship Via AccountlD Net 30 30 Days Origin 0.00 Please Select 66115800 Qty SKU Item 2 0015747 2 008'7172 2 082'1996 2 0821946 wzgalsreffizgase Approval: 93-H PROFIe o "Rescue Red". Articulating Operator Frame, Universal Side Arms, Mattress and Restraints. 513-13 Mounted IV Pole: PROFIexx." 93-H Cot PROFIe)or'm SofNet Drop Frame Storage — Black PROFIexxTM 93-H Safety Bail/Bar Assembly Preferred Extended Cust Price Price 4,196.00 8,392.00 225.60 451.20 66.40 132.80 159.80 319.60 Printed Name Signature Credit Card: Secure Code: Comments: Shipping is included in quote. Exp: Subtotal 9,295.60 Sales Tax .00 Ship Quote:Vitran 130.00 Total 9,425.60 Order subject to approval by Femo. Taxes will be invoiced as a separate item %nen appecable. Credit cannot be allowed en retina of special or modlled items. Prices and epecficallonc are subject to ebange without notice. Stryker 3800 East Centre Avenue Porage, AI 49002 T:800-669-4968 Dale: 06/03/2011 PLEASE REMIT PAYMENT TO: Stryker Sales Corporation PO Box 93308 Chicago, IL 60873 Michael Gonzales E: mdchael.gonzales@sirykercofn P: 800-669-4968 F:918-512-4671 Stryker EMS Epwpm,nt Customer Number. 1066924 Spec Number: 29300 Billing Address: Name: WATERLOO FIRE AND Address: 425 E. 3RD STREET Contact Phone #: Email: Fag: WATERLOO, IA 50703 Greg Stewart 319-291-4460 wfrrescuemedic@gmail.com 319-291-4279 Shipping Address: Name WATERLOO FIRE AND RESCUE Address: 425 E. 3RD STREET Contact Phone #: Email: Fax: WATERLOO, IA 50703 Greg Stewart 319-291-4460 wfrrescuemedic@gmail.com 319-2914279 EndUserAddress: (If Different) Name: Address: Contact Phone #: Email: Fax Qtq Item No# Name Price Extended Price N N N N N N N N N N N N N 6085000000(M) PERFORMANCE PRO AMBULANCE COT $5,078.75 $10,157.50 6082501010 SINGLE WHEEL LOCK OPTION $0.00 $0.00 6085033000 PR COT RETAINING POST $0.00 $0.00 7777881660 1 YR PARTS, LABOR, & TRAVEL $0.00 $0.00 6085027000 ' RETRACTABLE HEAD SECTION $0:00 $0.00 6085029000 LEFT HAND RELEASE HANDLE $0.00 $0.00 6090041010 BOLSTER MATTRESS _ $0.00 $0.00 6085044000 DVD,IN-SERVICE $0.00 $OAO 6085042000 DOMESTIC MANUAL OPTION $0.00 $0.00 , 6085031000 TREND OPTION $0.00 $0.00 6060036077 SAFETY HOOK, SHORT $0.00 $0.00 6500215000 3 STAGE IV POLE PR OPTION $266.05 $532.10 6085035000 HEAD END STORAGE FLAT $106.25 $212.50 Subtotal $5,451.05 $10,902.10 Shipping cost $0.00 All applicable Sales Tax will he calculated at time of Invoicing Total $10,902.10 Page 1 of 2 City Clerk Use Only Finance Committte Approval Date I 1 1 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase of 10,000 sandbags This purchase or expenditure is being made because: Emergency purchase to support flood operations Vendor selected for this purchase: Farber Bag & Supply El Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Purchased from most local vendor to support emergency operations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E Road Use Tax n Sewer El Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ .247008790 /(t9 ) $ 9,987.20 --/13'/3 772,l.14,:(EZ._ '- l K:\shared goodieslformslStreet Department - Sandbags (10,000) - June 2013 (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date ((± I' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,160.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Cleaning of 4th Street Walking Bridge Vendor selected for this purchase: X Stream Pressure Washing n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: X Stream has previously done this cleaning Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation �X Bonds n FederaVother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) A c' and the current available balance is $ -?V Resrctfully submitted, -- C `Jo) gnatpt. Head or Designee) Date '(Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 4th St Bridge.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date LP I-1113 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,441.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement of windshields and rear windows due to vandalism This purchase or expenditure is being made because: Vendor selected for this purchase: Timmerman Glass ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Vendor had access to used windshields and rear windows Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-18-7950-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, G -12 --1 3 K:lshared goodies Worms \Central Garage -Replacement of windshields and rear windows due to vandalism - Auction Cars - June 2013 (Mar 2010) $ „G;18-1G� $ 14,423.42 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 , 1 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,360.00 plus est. shipping costs of $ to pay for or purchase Wood chips, safety surface for placement under playground equipment. This purchase or expenditure is being made because: to meet playground standards, safety surface needs replenished. Vendor selected for this purchase: Ever -Green Landscape Cedar Rapids IA n Bids or written quotes were taken on this purchase, as follows: Ever -Green Landscape, Cedar Rapids IA $3,360.00 Other vendors do not carry super sacks as requested. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1549 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re�Spcttfully submitted, (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 6,348.00 $ 3,740.00 K:\shared goodies \fops\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 1 Approval Date L/ (1 ` 13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 887.39 plus est. shipping costs of $ to pay for or purchase meals for participants in the 2013 City Junior Golf tournament. This purchase or expenditure is being made because: meals are provided as part of the program. Registration fees are charged for this program and the Jaycees make a donation. Vendor selected for this purchase: Each of the golf pros. ❑X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Meals are purchased at the course where the participants are playing. Event will be held in July, Fiscal Year 2014. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ri Sanitation Bonds Federal/other grants X Other (specify) registration fees This expenditure is to be coded to the following budget line -item: 010-37-4105-1556 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature (�-Head or Designee) K:\shared goodies\forms\CJGT food preauth.xls (Mar 2010) 37RST-CJGT (Project Code) $ 883:6J- $ 007 39 /(i Date (Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Oil The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,650.00 plus est. shipping costs of $ to pay for or purchase Roof replacement on the restroom/shelter at Iry Warren golf course, labor and materials. This purchase or expenditure is being made because: Replace current roof, shingled roof has reached its life expectancy. Vendor selected for this purchase: Nichols Construction, Inc. Evansdale IA X Bids or written quotes were taken on this purchase, as follows: Nichols Construction, Inc. Evansdale IA $3,650.00 Requested bids from the following with no response: Magee Construction, H&L Roofing, R&S Roofing. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund X Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 then 411 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RR,,,espectfully submitted, (oR ignature ept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodie4 ms\Expenditure Pre-Authorization.xls (Mar 2010) (Project Code) $ 100000:135000 V f $ 14071350007 City Clerk Use Only Finance Committee Approval Date i/ 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 6,500 plus est. shipping costs of $ to pay for or purchase Approximately 150 tons of USGA #2 top dressing sand for golf courses. This will include green sand for fixing the greens. This purchase or expenditure is being made because: to maintain the quality of the greens at the three municipal golf courses. Vendor selected for this purchase: Acme Materials n Bids or written quotes were taken on this purchase, as follows: Acme Materials, Bettendorf IA $40.00 per ton delivered. Randall Transit Mix, Northwood IA $47.50 per ton delivered does not meet specs n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund nBonds Road Use Tax n Sewer nSanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120 - b / S// (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful submitted, (Signaturre,Dep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\4cme Materials.xls (Mar 2010) (Project Code) $ $87988-99- t r h t< C ; City Clerk Use Only Finance Committee Approval Date / i 7 I i 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,431.00 plus est. shipping costs of $ to pay for or purchase Products for turf management in the downtown maintenance area. This purchase or expenditure is being made because: This product is needed to properly maintain the turf in the down town area. Vendor selected for this purchase: Various n Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny, JD Landscapes Cleveland OH, Pace Supply Fairfax, MTI Distributing Bettendorf, Contract Speciality Des Moines, Specialty Turf MN n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Road Use Tax Bonds Federal/other grants n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respecttffully submitted, } `-- (S'ign`ature Dept. K:\shared goodies\for Sanitation (Project Code) $-C3,103"00 $ 4,25643e (r2, ? `, ad or Designee) Date (Signature Finance Dept. Review) Date Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Hi( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,400.00 plus est. shipping costs of $ to pay for or purchase replacement of dead shrubs at the Riverloop Expo Grounds. This purchase or expenditure is being made because: to replace dead shrubs, make the grounds more aesthitically pleasing. Vendor selected for this purchase: Matthias Landscaping Co. Waterloo X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping, Waterloo $3,404.72 Jordans Nursery $3,925.80 Meyers Nursery $7,430.08 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds El Road Use Tax Federal/other grants n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-41101371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (_' (Signature Dept' ad or Designee) Sanitation (Project Code) $ 8,600.00 $ 4,830.00 V Date (Signature Finance Dept. Review) G131 Date K:\shared goodies\forms\Matthias Landscaping Preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date le, _! 11 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,397.49 plus est. shipping costs of $ 0.00 to pay for or purchase 9 UPS battery backup/surge protection units for network switches and phone system This purchase or expenditure is being made because: Phone server units need battery backup and surge protection. We are also installing these at some network switch locations since phones receive power from the switches. Vendor selected for this purchase: Dell Bids or written quotes were taken on this purchase, as follows: Dell = $4,397.49 CDWG = $4,823.91 PC Nation = $5,105.79 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413 01 8225 2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 330,000.00 and the current available balance is $ 330,000.00V Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) 6 /�/ Z Date K:\shared goodieslforms\UPSs 6-17-13.xls (Mar 2010) Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at ... Page 1 of 1 View/Print Cart :me Print Page Waterloo, Iowa E-quote Number: 1020188001025 E-quote Name APC E-Quote Description APC Saved By: Matt O'Brien Phone Number: (319) 433-1800 Matt.OBnen©WATERLOO-IA.ORG Purchasing Agent: Saved On: Monday, June 10, 2013 Notes/Comments: Expires On: Wednesday, July 10, 2013 Additional Comments: Premier Page Name Waterloo, lowa Description APC Smart -UPS 1500 LCD - UPS - AC 120 V -1 kW -1440 VA - RS-232, USB - 8 output connector IIII (s) snCM54 Manufacturer Part# SMT1500 Dell Part# A3290180 Oty 9 Unit Price $488.61 TOTAL: $4,397.49 Total Price Sub -total S4.397.49 Tax Total Pricer -- In the event that you are subject to a tax holiday, you will not be charged tax. As low as $117/month=2 AD?n,y Now Learn More Why should I apply? © 2013 Dell For customers of the 50 United States and the District of Columbia only. Site Terms j Terms of Sale j Privacy j Feedback Dell recommends Windows. Large Text http://premierecomm.dell.com/dellstore/PopUps/popup_print_cart.aspx?c=us&cs=rc 11580... 6/10/2013 CDW Shopping Cart Page 1 of 2 Hi, Log On or Create Account Hardware Shopping Cart Need Help? 800.808.4239 Follow us Quick Links ° Cart (1) - 54,82391 Solutions & Services [ Account Center I : All Product Catalog v Search for... q' Software Brands Best Deals Product Finders Favorites -OS 0- to Save this Cart, View Saved Carts or E-mail this Cart Item vo APC Smart -UPS 1500 LCD MFG Perr#: SMT1500 COW Part#: 1934415 UNSPSC 39121011 Pricing Option Applied: Advertised Price «d Snow Accessories .. Snow Warranties Snow Services jiAgg. Print Odd Item to Cart: Enter COON or MFG# Add Mult;:8e Itens Quantity Availability Unit Price Item Total 9 In Stock $535,99 $4,823.91 Remove Update Subtotal: $4,823.91 Tax and shipping will be calculated in checkout. Leas=_ 0oren($150.51 /month) Checkout Customers Who Bought Items from UPS/Battery Backups Also Bought Items from Cables (12) Star loch -tom 2 Port Industrial USB 02 Serial 7445 Pala C:er -... Stu rTec . cow pispayPor: to Beik'n r b1ork acapter Tr,p 4ire 8 VGA r•.cnitor 'VG.A Adapter Convey:er - DP Gold Cable HD15 840 x 480 $79.79 Advertised Price $26.92 Advertised Price $5.98 Advertised Price $5.99 Advertised Price Customers Who Bought Products in Your Cart Also Bought... (12) APC Network Management .."C REC7 Braod Gard 2-remote Replacement Battery management adapter Cartridge. FREE Battery... $267.32 Advertised Price $177.55 Advertised Price 1111111121JI4trria[.Ir'1i�t1� HP Oft cejet Pro 8100 ePrinter ($149.99-$s0 savings=599.99... APC Back -UPS E5 550 - "Greer1 55GVA UPS $99.99 Advertised Price $73.99 Advertised Price http://www.cdwg.com/shop/cart/default.aspx?prc=1 6/10/2013 PCNation.com: Your Shopping Cart Page 1 of 2 • PCNation SUar:tCuat • Home • Products • Order Tracking • Optics Gapers • Rebates • Search GO Order Status GNU Account Chicaea Area Store Contact Us 800.235.4050 FREE 3 Day Delivery: On orders over S100 with total shipping weight under 501bs.De�aih I -S?.%_. 95 4- item four shopping cart What would you like to do next? routiaue,h:n�nlu^ - or - a.1 A. Product Item(s) Quantity 9 lipSNIT 1>00 SVIAR"C 1-PS I500A'_A 7204' LCD CPS Pt_RP Part # 4044-CE5541-0101 Usually ships within _ _ - UPDATE CART ShippingiHandlin_ Cost Prerie.c Item Price Item Total $532.83 $4,795.47 Cart Total: Ground 4-7 business day delivery FedEx 3 business day delivery FedEx 2 business day delivery FedEx next business day delivery FedEx next business moming UPS 2 business day delivery UPS next business day delivery Customer Testimonials 1 ou ;:nn't eo'5r i e. Best .ustomur service on dti web. Secure. CO hassle 1b1UUpl113. Rcfld P'hffi Our ell5t0mC6 gore to say I Ljt parinarp,rett Callus to speak to a Dell Server Specialist at (800) 235-4050 $4,795.47 Deal of the week $310.32 S989.66 $1,363.52 $1,843.40 $2,016.38 $1,275.78 $1,814.43 IOSAFE - 2th Solopro Csh 2.0 Esata Ext Firehvaterproof Hd \% Estimot d Fooa1 r—$-Ss 5 79� IMPORTANT NOTE: 1. Additional freight charges will be added on shipments to Alaska and Hawaii. $299.49 .add to cart http://www.pcnation.com/web/cart.asp 6/10/2013 City Clerk Use Only Finance Committee Approval Date ., ( 3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,735.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Zetron controller This purchase or expenditure is being made because: To replace the one that quit working. This sends a signal back to plant to show the level of the Black Hawk creek at the Ranchro Rd. bridge n Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Radio Communications is the company that has been handling all of the radio signals including all our lift stations Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: ❑Road Use Tax: nSewer: nSanitation: nBonds: nFederat/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5900/1378 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 20,000.00 $ 14,230.75'" -//-/ ' l -l/< L,; (Signature Dept. Head Or Designee) Date (Si nature Finance Dept. Review) Date R CS YS TEMS Radio Communications Name Waterloo Waste Management Attn: Keith Kearns or kent Quint County Address: 3505 Easton Ave. Black Hawk Address:2 Account #: 22325 City: Waterloo Sr: Iowa ZIP: 50702 Phone: 291-4553 Fax. F7ev none 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 INVOICE co Four Sites to 800 Trunking ITrackln9-# ( 1 Sales Order: Invoice # 20208 11 38926 86532A Tracking Date: S.O. Date: Invoice Date: 2/8/2012 5/15/201 L# QTY MODEL DESCRIPTION UNIT PRICE TOTAL PRICE 1,575.00 c 3 4 Zetron Controllerw/PS and Software 1,575.00 s 1 1708 7 3 Years 800 Mhz Trunking Fee 720.00 2,160.00 9 10 11 12 13 14 15 15 ._...- 17 1 Misc Lt Notes or Special Instructions: Page Total $3,735.00 L2 SN: B2700276, B2700277, B2700278, B2700279, B1500644, 182906 - L3 Page Total $3,735.00 14 INSTALLATION` L5 SUB TOTAL $3,735.00 L6 SALES TAX EXEMPT 17 SHIPPING N/A L8 TOTAL $3,735.00 II Delivery: Project: 2-3 Week(s), ARO. 1 Terms: Net-15 P.O Number: Delivery is based on manufacturers and is subject to change. Wireless Communications estimates Down Paym't P.O. BY: Sr GIi&s In RCSystems - Radio Communications Co. Inc. & MWSN, will assume 1 : liNO Liability as a result of Equipment failure and/or loss of services. Email: i I Accepted by: E-Mail: Sales @rcsystems.com i Name Date isit our website: www.resystems.com The FUTURE is with RCSystems - Serving Iowa for over40 years - Engineering, Sales, Service & Consulting City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 16- 11-1 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 6,403.46 plus est. shipping costs of $ 0.00 to pay for or purchase 3 Years' maintenance for Avaya IP Telephone System, including head -end hardware and software (including software assurance)---FY 2014 budget This purchase or expenditure is being made because: Software assurance is necessary on modern telephone systems to receive necessary updates. It is also advantageous to carry maintenance on important head -end equipment Vendor selected for this purchase: Schmitt Telecom Partners ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: We must purchase this maintenance from our telecom provider. Council awarded that contract to Schmitt Telecom Partners Prior Committee Actions (Dates): Council contract approval on 5/28/13 Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road Use Tax n Sewer n Sanitation • Bonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220-1344 (FY 14) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 90,000.00 and the current available balance is $ 90,000.00 ✓ Respectfully submitted, (p/) 6 f LC( t — .(z 2 6 /I .)ci3 (Signature Dept. Head or Designee) bate (Signature Finance Dept. Review) Date K:\shared goodies Worms \STP maintenance 6-17-13.xls (Mar 2010) • There is a one year warranty included for all equipment. We have a one, three, and five year maintenance available for your review. Maintenance for head end only (hardware and software) plus labor and software assurance. This does NOT include telephones: One -year -maintenance -(effective the second wear) $ 2,294.08 (Three year maintenance (effective the second - fourth year) - 6,dO3:4G) rive year maintenanc effeCtivefhe second - sixth yea7)----- $10;3r8:62 Maintenance for all equipment (hardware and software) plus labor and software assurance. This DOES include telephones: One year maintenance (effective the second year) $14,927.00 Three year maintenance (effective the second - fourth year) $46,563,00 Five- year maintenance (effective the second - sixth year) $80,431.00 • Please include information on how the proposed system is managed. See Attachment labeled Server Edition Manager. • Please also include specifications for the proposed voicemail system, including functionality and management. See Attachment labeled Server Edition Manager. The following quantities of equipment should be specified. Again, costs should be itemized and the City should be afforded to adjust the following quantities based on those itemized costs prior to bid acceptance, but these quantities should be used to submit your bid and calculate a total proposed cost. If a particular phone described is not available, please quote the closest match you have. • 12 IP telephones with no display Avaya 9608 see attached brochure for more information. • 225 IP telephones with at least 10 programmable buttons and speakerphone capability. Avaya 961 1 G see attached brochure for more information. • 210 IP telephones with at least 20 programmable buttons and speakerphone capability. Avaya 9611G. • 12 IP telephones or telephones and accessories with at least 30 programmable buttons and speakerphone capability. Avaya 9611G with BM12 module with 24 additional programmable buttons. • 4 Cordless or wireless IP telephones with at least I0 programmable buttons. Avaya D 160 DECT see attached brochure for more information. • 35 SIP or other devices to service analog devices. o 13 of these devices are located at the Center for the Arts, which serve an annex building which has twisted pair copper running to it, but it is beyond distance limitations to run ethernet to. It is preferred if these phones have additional functionality than simple analog lines (digital service), although analog service is acceptable. The control unit at the Center for the Arts will house 13 digital telephones for the Walker Building. o 7 of these devices are at the City Hall, where the City's main phone equipment will be located. The control unit at City Hall will be equipped for eight analog ports. o If possible, it is preferable that one of these is a power -fail phone with utilizes a POTS line with no equipment requiring electrical power in the event of a power failure. Please indicate in your proposal whether this is possible with your proposed solution. Yes. we could use any POTS line for a power fail phone at any location. o Others are dispersed across other City locations. RFP City of Waterloo Page 7 of 14 City Clerk Use Only Finance Committee Approval Date 1 13 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.452.80 plus ext. shipping cost of $ 0.00 to pay for or purchase Pump This purchase or expenditure is being made because: Virginia lift station has a shaver pump that needs to be replaced due to the old pump is beyond repair. �X Bids or written quotes were taken on this purchase as follows Ferguson quote is $2452.80, Grainger quote is $3026.0d, Quality Pump quote is $3,010.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: l l General Fund: nRoad Use Tax: nSewer: nSanitation: Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 265,000.00 ✓ and the current available balance is $ Respes2tfully submtted, '//-/3 „,7II ar _ (, i_tit441,I4 It ,�or3 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date RrghtFax 5/23/2013 11:11:38 AM PAGE 1/001 Fax Server 0 FERGUSON ENTERPRISES, INC: FERGUSON #1699 920 S HACKETT RO WATERLOO, IA 50701-3556 Deliver To: From: Comments: BACK OVER, THOUGH. DICK Mik' Schea I APOLOGIZE I FORGOT TO FAX THIS PRICE IS THE SAME ON THE PUMP 11:10:11 MAY232013 Bid No Bid Date • Quoted By: B229436 05/16/13 MDS Customer: CITY OF WATERLOO WASTER MGMT SVCS DEPT 3505 EASTON AVE WATERLOO. IA 50703 Cusf PO#.,.: FERGUSON ENTERPRISES INC #520 Price Quotation Phone : 319 235-0222 Fax : 319 235 0444 Ship To: Job Name: Page tl 1 Gust Phone: 319-291-4553 Terms • NET 10TH PROX CITY OF WATERLOO WASTER MGMT SVCS DEPT 3505 EASTON AVE WATERLOO, IA 50703 Item Description Quantity Net Price UM Total Z6610010 Z6610008 V3PH 17507.5BHP3D- - 7-10 DAY LEAD FREE FREIGHT ALLOWED 'CVR' F661 230V/3PH/1750/7.5BHP/3D -1 2452.800 EA 2452.80 1 2452.800 EA / 2452,80 totfreG/!z /4 ,:$ y/'2. 5 Net Total: Tax: Freight: Total: -$4/195750' Z V52 - b- ? $0.00 $0.00 Quoted prices are based upon receipt of the total quantify for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays. lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This quote is offered contingent upon the buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at htlp://wdseleyna.com/terms_conditionsSale.html. Govi Buyers: All items are open market unless noted otherwise. bAYTON Sewage Pump, 5HP, 240/480V, 3Ph - Submersible Sewage Pumps - SRZP 115... Page I of 2 (/c`/K I,y Ls-aF� GRAINGER, JIf� PRODUCTS P.ESOURCES PC4411C.GS vtnl- Dcvl 44 Pumps > Sump, Effluent and Sewage Pumps > Submersible Sewage Pumps DAYTON Sewage Pump, 5HP, 240/480V, 3Ph > I Write a Review I Read all Reviews I Road all Ask & Answor limn in I::] rnnpl :nqn Up I Now (: 41411001,r91tae11ln' NOV/ I I Hulp Mang l l-ln,l it Hnoti, Cnr1 Cuntollu 1011tanrs Enter keyword or part lit mher Share This Product Submersible Sewage Purlp, Manual, 5 HP, Switch Type -, Base Material Cast Iron, Housing Cast Iron, Impeller Material Cast Iron, Phase 3, Voltage 240/48u, Amps 23.6/11.8, Height 26-1/4 In. Dia.16-3/4 (In.), Discharge NPT 3 (In.) Mao. Dia. Solids 3 (In.) Max. Head 64Ft., Max. Temp.104 (F), RPM 1750, Shaft Seal Silicon Carbide, Standards CUS, Factory Wired for 480 Volts, Shaft Material Stainless Steel Grainger Item # 5RZP1 Price (ea.) $3,026.00 Brand DAYTON Mfr. Model # 5RZP1 UNSPSC # 40151517 Ship Qty. 1 Sell Qty. (Will -Call) 1 Ship Weight (Ibs.) 179.0 Availability Typically in Stock Catalog Page No. 4043 Country of Origin (Country of Origin Is subject to change.) Qty. China Add Grainger TripleGuard® repair & replacement coverage for $529.00 each. acre; .:gray not retied jviL price Sign in or register Check Availability Use your ZIP code to estimate availability. Oty: ZIP code: Tech Specs Infnrwui,an Cool plra:-:c R Restrlc',er't ^.SOS Enlarge Image Altos note Products Item Sur)mxreiblavenge Pump Type Manual HP Sava Material Cast last Housing Cast Iron Top Material l..nla1 Ir;rn lmpelter Material Cast iron Shaft Material >1o;,+iass 010ai Voltage -9(4164.1 hase ::nips ii1i9h i1n.) Dia. (In.) Cord Length (FL) Discharge NPT(In.) Max. Dlo. Solids (In.) P,FM of Water a 15 Ft. of Head Dal or Water @ 20 Ft. of Head GPM of Waterfg 25 Ft. of Head PM of Water @ 3O Ft. of Head rs: of Water @ 40 FL of Haad int5M of Water @ 50 Ft. of lh. Ind -40r of Water @60Ft.crrr :d Max. Head (Ft.) Max. Temp.(?) RPM Thermal Protection .'rotor Type Bearing Type Shaft Seal Standards Includes Customers Also B-c. 26 .14 6-2i4 104 o:'.,cOn Cart. US Factory kV, I or 6 Option:A na cr e:v More Amts.:orlor FA, Motor Pump Control Box, 3Ph, 208/2407480V Brant: GENERAL ELECTRIC Grainger Item #: 4FNZ8 Price (ea.). $1,500,00 Qly Custorncro Also Mower. Pump, Sewage, 3 HP Brand. DAYTON - Grainger Item #: 38896 Price: $2,010.00 Oly Pump, Sewage, 5hp Bran& GOULDS WATER TECHNOLOGY Grainger Item #. 4NE75 Price: $3,312.00 Oty Pump, Sewage, 2hp Brand: GOULDS WATER TECHNOLOGY: Grainger Item #: 4NE70 Price: $1466.00 Oty Pump, Sewage, 2hp Brand DAYTON Grainger Item #. 4LE19 Price.- $1,295.00 Qty http://www.aralfl2er.com/Grainger/ww/cparrh chtml7CParc h(ltR,T?+ v1 Pin) Fax Quotation Quality Pump & Control 840 — 15th ST. S.W. Mason City, IA. 50401 Phone (641) 422-0411 Pax (641) 422-0442 Date; 05-21-2013 To: Waterloo, IA Attention: Richard Fax # 319-291-4523 From: Kit Alcorn Job Description: Replacement Pump for a Dayton 5R2P1 5hp 3" Vertical QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 1 Ea Ea Ebara Model 80DLFU63.7 Shp 208/230 volt submersible pump on legs with a 90 degree flanged elbow to make it a 3" vertical discharge Freight S3,010.00 TBD $3,010.00 TBD V1,PG/v4. f,a L 5- 431'/2 55 Materials Total inn/innfi .u1nuiunn'4wrval T1un? 71.fi/1774.I 4,01 VQ J Or, fll CI 117 /I 7 /nA and the current available balance is Respectfully sub fitted, :o. Hera m City Clerk Use Only Finance Committee Approval Date (Pi n 113 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 1.040.00 Discharge hose plus ext. shipping cost of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Needed more discharge hose for the 4" portable flood pumps for the latest flood event. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Star Equipment the only company that had 4" hose available at the time of the flooding Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: Sanitation: ❑Bonds: nFederauother grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 265,000.00 ✓ $ 19,1 12 /(p, 33 Designee)71r( Cv-//- /3 2, ii,tlt,1 tCv �. J>.•_ti�ri,i 1� 1i �i3 Date (Signature Finance Dept. Review) Date STAR EQUIPMENT, LTD CONSTRUCTION EQUIPMENT DISTRIBUTORS SALES -SERVICE -RENTAL STAR EQUIPMENT LTD - WATERLOO 2625 W AIRLINE HWY * WATERLOO, LA 50703 319-236-6830 -- 319 236-6834FAX Account* Order * Brc Sls 13676 364839 30 56 Sold To: 000 CITY OF WATERLOO WATER 3505 EASTON AVE WATERLOO IA 50702 INVO ICE Skid Loaieek Iriilurs Skid Loader Atkichnrents Rnu�Tl'r "1 urr,iin Forklifts Concretes trowel ;Ind Sav Concrete Pumps and Scre Gellerarors, Wirier Pumps Au Compressors Compaction Equipment Material Handling Cranes Service Bodies, Lobe Truc Construction Siipplies Date 05-31-13 Invoice # Page 03062570 1 Ship To: POLLUTION/FCITY OF WATERLOO WATER 3505 EASTON AVE WATERLOO Ship Via CPU POLLUTION/FL IA 50702 Entered By mikebrem Customer Purchase Order VERBAL DICK OLSEN Customer Contact DICK Ord Date 05-31-13 Model Serial Number Equip ID Customer Job number Customer Phone # 319-291-4553 Ord Ship B/O Part Number Description Unit Price UM Extended 8 8 4X5OPVC IA07 DIS HOSE(1145-4 Sub Total Sales Tax Number 1.5o SERVICE CHARGE ON INVOICES 30 DAYS OLD ACCOUNTS 60DAYS PAST DUE WILL BE PLACED COD ACCOUNTS 90 DAYS PAST DUE MAYBE PLACED FOR COLLECTION. ALL SERVICE CHARGES ARE TO BE PAID STAR REPORTS MONTHLY TO ALL CREDIT INSTITUTIONS AVOID BEING REPORTED BY PAYING PROMPTLY 130.00Ea 1,040.00 Total Invoice Due By: 06/30/13 1,040.00 0.00 1,040.00 Remittance Address: PO BOX 8438, Des Moines, IA 50301-8438 City Clerk Use Only Finance Committee + Approval Date 1 / 1 (I ) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5.037.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Emergency hauling of wastewater This purchase or expenditure is being made because: N.Hackett lift station storage tank overloaded going into waterway 111 Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Nutri- Ject has a 6,000 gallon tanker and a driver to haul the wastewater away until the lift station could keep up with the flow. There is a line item transfer in the process to cover the cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: ]Sewer: nSanitation: ❑Bonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1390 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully subitted, (Project Code) $ 56,400.00 / $ 4,325.00 t✓ 4-//-/3 717 z er: d < %�.� ���, �? e;-// dt3 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 05/31/2013 FRI 9:01 FAx 3199883506 municipal Pipe Tool Gaut/002 NUTRI-JECT SYSTEMS, INC. 515 5TH STREET - PO BOX 398 - HUDSON, IOWA 50643 Phone: 319-988-4205 Fax: 319-988-3506 Turnkey Blosollda Management, Dredging, Digester Cleaning, Biosolida Hauling, Land Application of Dry and liquid Bi000ilde, High Nessus) Water Blasting phone 291-4563 fax 291-4523 Sold To: City of Waterloo Water Pollution Control 3606 Easton Ave. Waterloo, IA 50702 Ship to: City of Waterloo Water Pollution Control 3505 Easton Ave. Waterloo. IA 60702 Invoice Invoice Number: 6731 Invoice Date: May 31, 2013 Customer ID Order Number Payment Terms WATERL Net 15 Days Sales Rep ID Shipping Method Ship Date Due Date N/A 8/15/13 Quantity Description Unit Price Extension 4.00000Semi 14.00000 5.50000 9.50000Haulttg 1,00000Demobe North Hecket Lift Station Hauling tanker rental - per day 5/26/13 to 5/29/13 Mobs, hauling, Weekend Rate OT - per hour 5/26/13 Hauling, Holldey Rate OT - per hour 6/27/ 13 Regular Rate - per hour 5/28/13 to 5/29/13 Semi - per hour 5/31/13 250.00000 142.60000 190,00000 95.00000 95.00000 1,000.00 1,996.00 1,045,00 902.50 96.00 RETURNED PARTS ARE SUBJECT TO A 20% RE -STOCKING FEE Sales Tax Freight Total Invoice Amount Interest Rates: Invoices are due 15 days alter date of Invoice. Interest will be charged On all past due Invoice* at the rate of 1.5% per month. If payment Is not received within 15 days of Invoice, Interest vAll be assessed from the first day past due. Statements wI8 be sent on a monthly baste. We hereby guarantee that the goods covered on this invoice were produced or manufactured In exordanoe with the applicable provisions of the Falr Labor Standings Act of 1938. Our responsibility ceases after we obtain receipt In good order from transportation company. Alt claims for damages, delay, or loss must be made against the transportation company. 5,037.50 City Cleric Use only Finance Committee , Approval Date City of Waterloo Expenditure Authorization RegUeSo Form The Finance Committee of the City Council is here byWMS requested the following Department to expend purchase or expenditure submitted by the 0.00 $ 19,868.00 plus ext. shipping cost of $ Pum ' rental to pay for or purchase This purchase or expenditure is being made because: This is for the 3 um s, labor, mobilization, demobilization, and loader, for the pumping at Blowers creek off of Lafayette St. near Evansdale. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: PCI was the only company that had pumps big enough to pump the flood water over the dike. Money to cover this line item is in the process of being transferred. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: ❑Road Use Tax: ewer: ❑Sanitation: ❑Bonds: ❑Federal/other grants: This expenditure is to be coded to the following budget line -item: ther(specify): 570/14/5900/1390 (Fund - Department - Activity - Account Number) (Project Code) ; Q01 -00-" Si �fUL% in which budgeted amount is and the current available balance is $ 4;3254A0 Resperctfully submitted, (Signature Dept. Head Or Designee) Date 22 C.(C l ; (Signature Finance Dept. Review) Date 77,0c/ Peterson Contractors, Inc. 104 Black Hawk Street P.O. Box A Reinbeck, Iowa 50669 Phone: 319-345-2713 Fax: 319-345-2991 General and Grading Contractors INVOICE Invoice it 93125 Invoice Date 6/7/2013 P.O. # Ordered by Larry Smith Phone Number 319-291-4553 Bill to City of Waterloo - Waste Management Service Dept. Address 3505 Easton Avenue City Waterloo, IA 50702 Job Name and Location Waterloo, IA Tenowat, C ree , (1 Description of Work Flood Control - May 30, May 31, & June 1 Quantity Description of Work Price Amount 47.00 Hours RT17 - 12" Pump $ 100.00 $ 4,700.00 49.00 Hours RT38 - 16" Pump $ 100.00 $ 4,900.00 22.00 Hours RT80 - 18" Pump $ 100.00 $ 2,200.00 8.00 Hours 41615 - Loader $ 100.00 $ 800.00 86.00 Hours Labor $ 38.00 $ 3,268.00 4.00 Loads Mobilization $ 500.00 $ 2,000.00 4.00 Loads Demobilization $ 500.00 $ 2,000.00 No Sales Tax - Government Entity Subtotal Taxable Iowa State Sales Tax 6% Locai Option Tax 1% - District: $ 19,868.00 $ - $ - TOTAL DUE $ 19,868.00