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Home My WebLink About05/28/20131. 2. 3. 4. FINANCE COMMITTEE May 28, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 20, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Abraham L. Funchess, Jr. National Fair Housing Training Academy Washington, D.C. August 4- 10, 2013 $2,950.00 Tom Siglin, Lieutenant; Scott Ernst, Firefighter Confined Space Rescue Iowa City, Iowa September 16-20, 2013 $3,175.44 Officer Erie Arresting Communication Cedar Rapids, Iowa June 20- 21, 2013 $209.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Leisure Services $3,600.00 Installation of 80 amp feed to new video board Leisure Services $6,351.70 Ryan Mataway Overseeder Police $11,672.50 + $93.75 Batteries for portable radios Street $1,900.00 Crack sealer sealant Waste Management $4,764.00 + $150.00 HydroRanger 200 Waste Management $3,193.81 + $50.00 Repair kit Central Garage $19,587.00 2013 Sedan for Tri-County Drug Task Force Central Garage $25,070.00 Replacement of squad car #301 due to total damage Traffic Operations $1,642.65 + $300.00 Galvanized street light pole, anchor bolts and cobra head BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE May 20, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of May 13, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Janet Wessels & Beverly Cosby HCV Specialist Training Sioux City, IA June 2-7, 2013 $3,325.00 Edward Stoffer, Cable TV Production Coordinator *Amended* Social Media Marketing Conference Waterloo, IA March 27, 2013 $232.65 Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Approval of request to piggyback from State Bid for the purchase of one (1) John Deere 323D Compact Loader for the Parking Maintenance Department —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building/Maintenance $2,000.00 Pool chemicals for Byrnes & Gates pools Building/Maintenance $5,595.00 Replacement of basement air handler #3 for Fire Station #1 City Clerk $3,579.00 Additional software and service Leisure Services $2,594.12 Fence cap for youth ball diamonds Leisure Services $2,000.00 Payment to Waterloo Black Hawks Inc. for 2 playoff games Police $3,795.00 Renewal of EDACS access fee for eleven portable radios used by the LEIN Region 2 Fusion Center Police $4,942.11 Renewal of general liability insurance from PDCM Insurance for Tri-County Task Force Investigators Sewer $2,000.00 Safety/Emergency Equipment for replacement trucks Traffic Operations $1,350.00 Concrete pad for traffic signal cabinet Waste Management $1,594.83 Heater Waste Management $3,706.25 Emergency hauling of wastewater Waste Management $1,986.00 DO probe for lab Waste Management $24,999.00 + $1,999.00 Garbage waste carts Finance Committee May 20, 2013 Page 2 Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $75,204.00—Submitted by City Clerk Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $104,348.00—Submitted by Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 6050 (Transfer In) and Line item 2700 (Transfer Out) in the amount of $221,350.00—Submitted by Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $688,650.00—Submitted by Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 3000 (GOB Cash) and Line item 2163 (Sanitary Sewers) in the amount of $1,500,000.00—Submitted by Finance Department, be approved, Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 3000 (Restr Project Cash) and Line item 2163 (Sanitary Sewers) in the amount of $219,957.00—Submitted by Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase 1710 (Claim & Co) and Line item 1346 (Travel) in the amount of $1,500.00—Submitted by Housing Authority Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 1710 (Claim & Co) and Line item 1785 (Refund) in the amount of $1,554.00—Submitted by Housing Authority Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 3474 (Reservation Fee) and Line item 1785 (Refund) in the amount of $1,460.00—Submitted by Leisure Services Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase Line item 3000 (Cash) and Line item 1579 (Reserve Trng) in the amount of $2,000.00—Submitted by Police Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase several line items on file in the City Clerk's office in the amount of $133,428.00—Submitted by Waste Management Services Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 20, 2013, pp. 1-40, in the amount of $14,250,763.97, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained on a bills payment to Schmitt Telecom in the amount of $223.50. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried. Carol Failor Deputy City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LIN,IITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal- Clerk/Finance qua vi pupRAI iib �9SbUa 00 SL243 - be•.rtment NAME(S) AND POSITION(S): Abraham L. Funchess, Jr., Executive Director DATE: may z2, 2o13 NAME OF CLASS / MEETING: National Fair Housing Training Academy Week Four Investigations Training DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sunday, August 4, 2013 RETURN DATE: Saturday, August 10, 2013 DATE(S) OF MEETING: August 5, 2013 — August 9, 2013 PURPOSE OF TRAVEL: To attend the National Fair Housing Training Academy, Week Four investigations Training WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $1650.00 LODGING $150.00 $350 MEALS N/A N/A REGISTRATION $800.00 N/A MILEAGE/FUEL TOTAL FOR ALL: $ 2950.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 2950.00 PER PERSON I BELIEVE THI RIP SERVES A PUBLIC PURPOSE AND 1 EC ` SARY AND,BFNEFICIAL T n THE CITY ± W T RLOO E, ' TMENT HEA 24) I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Tom Siglin, Lieutenant Scott Ernst, Firefighter DATE: May7, 2013 FINANCE DEPT. LINE ITEM USED FY ! 3 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DAIt STAFF ONLY afe vj NAME OF CLASS 1 MEETING: Confined Space Rescue DESTINATION: Iowa City DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 16, 2013 RETURN DATE: September 20, 2013 DATE(S) OF MEETING: September 16-20, 2013 PURPOSE OF TRAVEL: Attend Confined Space Rescue Classes. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: 517.44 LODGING 360.00e,h,ffi MEALS 2,298.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $3,175.44 TAXI PARKING AIRFARE MSC/TOLLS Registration needs to be paid for by June 1, 2013 to hold place. I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEP TMENT HEAD s F7 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ / /$ f. 1 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 G?S'vo AA S70 ,13 leis. 81 tZL�3 (.Copy- Department NAME(S) AND POSITION(S): Greg Erie DATE: May 20,2013 NAME OF CLASS / MEETING: Arresting Communication DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 20,2013 Return Date: June 21,2013 DATE(S) OF MEETING: June 20-21,2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Officer Greg Erie to the Arresting Communication seminar at the Cedar rapids Police Department on June 20-21,2013. This 2-day course presents skill sets designed to enhance communication skills of Officers. The class is designed not only to teach the Officers better communication skills but also to enhance awareness to observe pre -attack indicators while dealing with the public so that it reduces the risk of dangers to the officer and reduces citizen complaints. The cost of registration is $179.00. There will be no lodging cost, as Officer Erie will drive to and from the class each day. Lunch each day and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $30.00 MEALS $179.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 209.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 209.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 9 DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date -aVea01 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure services Department to expend $ 3,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase Installation of 80 amp feed to new video board. This purchase or expenditure is being made because: The new video board requires additional power to operate. Vendor selected for this purchase: KW Electric Cedar Falls IA 0 Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: KW electric has a service agreement with the City Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund El Road Use Tax El Sewer 0 Sanitation riBonds FederaVother grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 120,000.00 and the current available balance is Respectfully submitted -{s9'ig6ature De ead or Designee) Date (Si atur Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 05/22/2013 08:23 3192914297 WATERLOO LEISURE SER City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,351.70 plus est. shipping costs of $ to pay for or purchase _yan Mataway Overseeder. PAGE 02/02 4-0.Xe6 City Clerk Use Only Finance Committee Approval Date c�"-Ag ' This purchase or expenditure is being made because: overseeder to be used for turf maintenance at the three municipal golf courses. This will replace a mid-1980's overseeder unit, trade in value $601.70 Vendor selected for this purchase: TurfWerks Johnston IA ❑ Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: This is previously bid State of lows DOT pricing through TurfWerks. They are the only local vendor for this equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget Tine -item: 412-37-4120 2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project' Code)/ 167,000.00 71,120.00 QZ2)— 5/Wj cdr‘lb011 92.11 (Signature Dept. Head or Designee) Date (Signature inance Dept. Review) Date K1shared goodieslforms\OverSeeder.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date , 77/ 2. J &' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 11,672.50 plus est. shipping costs of $ 93.75 to pay for or purchase batteries for portable radios to replace aging and old equipment. Purchase of 125 units. This purchase or expenditure is being made because: replace aging and old batteries that no longer function for all department portable radios used by all of the officers in the department. Vendor selected for this purchase: RACOM Corp ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: RACOM is the provider of our department radios. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1377 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 4c. $ 613, Ud ✓AiT,t- pfn,4OM&Jr Respectfully submitted, (Signattit-e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) in which the budgeted amount is and the current available balance is City Clerk Use Only Finance Committee Approval Date _51.2pzi_5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,900.00 plus est. shipping costs of $ 0.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program Vendor selected for this purchase: Logan Contractors n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) $ 185,000.00 $ 34,788.89 Respectfully submitted, S -2/- ' 3 K:\shared goodies\forms\Street Dept - Crack Sealer Sealant (1.Pallet) - May 2013 (Mar 2010) in which budgeted amount is and the current available balance is Respectfully submitted, o Signature Dept. Head Or Designee) Date (Signe re I$inance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date - SJJ tJ)d i3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 4,764.00 plus ext. shipping cost of $ 150.00 to pay for or purchase HydroRanger 200 This purchase or expenditure is being made because: Three hydrorangers quit working these are on the sludge storage building these are a direct replacement Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Gumey is the area rep for HydroRanger Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federalrother grants: ther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1378 (Fund - Department - Activity - Account Number) (Project Code) $ 20,000.00 1.7 $ 14,230.75 t/ 05-16-'13 10:33 FROM -Gurney & Associates 4025535879 T-171 P0001/0001 F-879 GURNEY Bert Gurney & Associates Inc. Quote #: 13-144-0 Date: 5/16/2013 Contact: Kent -Waterloo Iowa Re: HydroRanger 200' a11 No. of pages: 2 From: Shari Hentschke QTY. UNIT DESCRIPTION/PART NO. LEAD TIME PRICE TOTAL 3 0 each 7ML5034-1AB01 HydroRanger 200 10-15 days $1,588.00 $4,764.00 wall mount, dual point, 6 relays $4,764.00 ITEMS NOT INCLUDED: • Sales or use taxes of any kind or type. F�c,TJf /50'-r 7.;-7/ f C 44/.312f -° o • Freight, installation labor, service or startup supervision. Start-up can be provided at the rate of $750 per trip per day • Anchor bolts, brackets, fasteners, lubricants, controls, gauges, valve box, valve tags wiring, or any other item unless specifically mentioned in the above Scope of Supply NOTE: • Please see attached Gurney Terms and Conditions, and Additional Quotation Notes and Information. WHEN ORDERING: • Please make PO out to Bert Gurney & Assoc Inc. Is this order tax exempt? - Please circle the answer and fax a copy of your certificate if not already on file. Yes No Accepted by Date Signature [�n�' Print or Type Name Above Title BGA Short ld MTEM Sli TH 108th STREET OMAHA, NE 68137 FAX (402) 553-5879 1 City Clerk Use Only Finance Committee Approval Date S`2 SPO13 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 3.193.81 Repair kit plus ext. shipping cost of $ 50.00 to pay for or purchase This purchase or expenditure is being made because: Gas blower at the lagoon need of repair. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Pathfinder Systems is the area rep for parts for Roots blower and that is what is at the lagoon Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer. nSanitation: DBonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1378 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date $ 20,000.00 - ,�/ $te e;e CtYlv6. f.S (Signatt4e Finance Dept. Review) Date May 141311:51a PATHFINDER SYSTEMS 6514903428 p.2 5/14/13 City of Waterloo Waste Management Services 3505 Faston Ave. Waterloo, IA. 50702 Phone: 3 1 9-230-388 9 Fax:319-291-4523 E-mail: Attention: Richard O. Subject: Parts Quotation 400 Gas Unit Top Drive Repair Kit P/N 667542RK $ 3193.81 Shipping $ :.9:& (approximate) So,0 Note: The quoted prices are good for 60 days_ Quote price does include freight but not taxes. Pathfinder Systems Standard Terms and Conditions apply. F.O.B. Factory Thank you for your time and consideration_ If you have any further questions please do not hesitate to call_ Sincerely, Greg Chester Pathfinder Systems, Inc. 651-490-1183 www.pathfindersystems.net t2£3 ze 4- K // 6301 Derarnus Ave Kansas City MO 64120 • 816-741-0282 • FAX 816.587-0282 • www.pathfindersysterns.net • mail©pathfindersystems.ne 524 Apollo Drive Suite 40 Lino Lakes MN 55014 • 877-490-1153 • 651-490-1183 • FAX 651-490-3428 • markhiestand o©pathflndersystems.ne CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 28, 2013 Prepared: May 21, 2013 � ^ Dept. Head Signature -- # of Attachments: SUBJECT: Request authorization to Purchase one (1) 2013 Sedan - Tri-County Task Force Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval /� Summary Statement: Purchase is grant funded -Mau <� (le_ -M-6 Q-uvedus- Expenditure Required: $19,587 Source of Funds: PD Grant Funded O/o-//—/!5 -di/ 7 t/i,t4.('J 3 C62) 1" 11644-- 5-7 7 tvk /1V6 ie_ .4) &62) Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 Unmarked Sedan with identical specs: Bill Colwell Ford Hudson, IA $19,587 Witham Auto Center Waterloo, IA $20,101 City of Waterloo Expenditure Pre -Authorization Request Form Approval Date 5/o2$1,34,1, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 25,070.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement of squad car 301 due to total damage This purchase or expenditure is being made because: Car 301 totalled as result of accident Vendor selected for this purchase: Stivers Ford ❑X Bids or written quotes were taken on this purchase, as follows: Stivers Ford - Waukee, IA - $25,070 Bill Colwell Ford - Hudson, IA - $25,614 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑X Other (specify) Insurance Proceeds This expenditure is to be coded to the following budget line -item: Boa-0-asa-95e t1-7' Of 0 (-)3-'k100-13Sy (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, -z'- / 3 $ 27,669.56 $ 27,669.56 City Clerk Use Only Finance Committee —SCCCAiLv1i+ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date . q Jact ?j The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,642.65 plus est. shipping costs of $ 300.00 to pay for or purchase Galvanized street light pole, anchor bolts and cobra head This purchase or expenditure is being made because: Replace pole and fixture damaged in crash on Broadway St. Vendor selected for this purchase: 3E ❑X Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $1,642.65 Van Meter Supply Company Waterloo, IA $1,800.71 Crescent Electric Supply Company Waterloo, IA $1,875.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) .Z Afiedia. 3 13 (Signature Dept. ;ea: or Designee) D- e (Signat. - Fina ce Dept. Review) Date K:lshared goodies\forms\2013-May-Expenditure Pre -Authorization - street light pole - Broadway St.xls (Mar 2010)