HomeMy WebLinkAbout05/20/20131.
2.
FINANCE COMMITTEE
May 20, 2013
5:10 p.m.
Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of May 13, 2013
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Janet Wessels & Beverly Cosby
HCV Specialist
Sioux City,
IA
June 2-7,
2013
$3,325.00
Edward Stoffer, Cable TV
Production Coordinator
*Amended*
Social Media
Marketing Conference
Waterloo, IA
March
27, 2013
$232.65
3. Approval of request to piggyback from State Bid for the purchase of one (1) John Deere
323D Compact Loader for the Parking Maintenance Department —Submitted by Mark
Rice, Public Works Director.
4.
Pre Authorizations to Expend over $1,000.00
Dept.
Amount + Est.
S/pI
Expenditure
Building/Maintenance
$2,000.00
Pool chemicals for Byrnes & Gates pools
Building/Maintenance
$5,595.00
Replacement of basement air handler #3 for Fire
Station #1
City Clerk
$3,579.00
Additional software and service
Leisure Services
$2,594.12
Fence cap for youth ball diamonds
Leisure Services
$2,000.00
Payment to Waterloo Black Hawks Inc. for 2 playoff
games
Police
$3,795.00
Renewal of EDACS access fee for eleven portable
radios used by the LEIN Region 2 Fusion Center
Police
$4,942.11
Renewal of general liability insurance from PDCM
Insurance for Tri-County Task Force Investigators
Sewer
$2,000.00
Safety/Emergency Equipment for replacement trucks
Traffic Operations
$1,350.00
Concrete pad for traffic signal cabinet
Waste Management
$1,594.83
Heater
Waste Management
$3,706.25
Emergency hauling of wastewater
Waste Management
$1,986.00
DO probe for lab
Waste Management
$24,999.00 +
Garbage waste carts
$1,999.00
BUDGET LINE ITEMS TO BE AMENDED
5. Authorization to increase several line items on file in the City Clerk's office in the amount
of $75,204.00—Submitted by City Clerk Department.
6. Authorization to increase several line items on file in the City Clerk's office in the amount
of $104,348.00 Submitted by Finance Department.
7. Authorization to increase Line item 6050 (Transfer In) and Line item 2700 (Transfer
Out) in the amount of $221,350.00—Submitted by Finance Department.
8. Authorization to increase several line items on file in the City Clerk's office in the amount
of $688,650.00—Submitted by Finance Department.
9. Authorization to increase Line item 3000 (GOB Cash) and Line item 2163 (Sanitary
Sewers) in the amount of $1,500,000.00 Submitted by Finance Department.
10. Authorization to increase Line item 3000 (Restr Project Cash) and Line item 2163
(Sanitary Sewers) in the amount of $219,957.00 Submitted by Finance Department.
11. Authorization to increase 1710 (Claim & Co) and Line item 1346 (Travel) in the amount
of $1,500.00 Submitted by Housing Authority Department.
12. Authorization to increase Line item 1710 (Claim & Co) and Line item 1785 (Refund) in
the amount of $1,554.00 Submitted by Housing Authority Department.
13. Authorization to increase Line item 3474 (Reservation Fee) and Line item 1785 (Refund)
in the amount of $1,460.00—Submitted by Leisure Services Department.
14. Authorization to increase Line item 3000 (Cash) and Line item 1579 (Reserve Trng) in
the amount of $2,000.00 Submitted by Police Department.
15. Authorization to increase several line items on file in the City Clerk's office in the amount
of $133,428.00 Submitted by Waste Management Services Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
May 13, 2013
5:10 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of May 6, 2013, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Jason Hernandez, Medical
Officer; Bill Beck, Fire
Lieutenant
Attend ACLS EP Course
for ACLS Instructors
Class
Cedar Rapids,
IA
June 8,
2013
$291.63
Brian Rath, Treatment
Operation Supervisor
Iowa Water Environment
95th Annual Conference
Dubuque, IA
June 5-6,
2013
$255.00
Mayor Clark; Michelle
Weidner, Chief Financial
Officer
Meet with Moody's
regarding bond rating
Chicago, IL
May 22-
23, 2013
$1,015.00
16 Memorial Hall
Commission Members
Annual USO Show
Waterloo, IA
April 26,
2013
$400.00
Ayes: Three. Item #4 Ayes: Two. Nayes: One (Cole) Motion carried. Michelle Weidner, Chief
Financial Officer, stated for the record she does not feel that the Annual USO Show is an
appropriate use of City funds.
Moved by Hart, seconded by Schmitt that Approval to seek sealed bids for the Police
Department FY 2014 Uniform and Supply Needs —Submitted by Dan Trelka, Director of Safety
Services, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that Approval to seek sealed bids for the FY 2014 Graphics
Purchase and Installation on Police Vehicles —Submitted by Dan Trelka, Director of Safety
Services, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Hupp Toyota Lift
in the amount of $22,262.00 for the Purchase of One (1) 2013 6000 pound forklift for Sewer
Department —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three.
Motion carried.
Moved by Hart, seconded by Schmitt that Approval to seek proposals for debit and credit card
payment gateway services —Submitted by Michele Weidner, Chief Financial Officer, be
approved. Ayes: Three. Motion carried.
Finance Committee
May 13, 2013
Page 2
Moved by Schmitt, seconded by Hart that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
p
Amount + Est.
S/H
Expenditure
Building/Maintenance
$5,405.38 +
$150.00
Window treatments at Five Sullivan Brothers Convention
Center
Fire
$1,500.00
Consumable for classes held at the Regional Training
Center
Leisure Services
$12,065.40
Pads for concrete containment bins at each of the three
municipal golf courses
Leisure Services
$9,000.00
Precast wall systems
Leisure Services
$23,997.94
Purchase and installation of a 7500 gallon per day
Commercial Grade Reverse Osmosis water treatment
system
Leisure Services
$2,907.00
Golf score cards
Leisure Services
$1,100.00
Radio advertising for the public golf courses
Leisure Services
$3,000.00
Preventative maintenance on Young Arena's two
Zamboni's and gas ice edger
Leisure Services
$1,620.00
Infotronics IT3100 Barcode Time Clock Terminal,
including programming and annual fees
Leisure Services
$2,097.50
One vinyl line kit with goal creases, 9 bags of bright with
pro ice paint and installation for the Young Arena ice
surface for the 2013-2014 ice season
Planning
$2,904.00
Tree clearing in an alley way and city owned land from
Edwards to Chestnut Streets and the alley to CCRR
property
Waste Management
$4,354.58 +
$75.00
Level transmitter
Waste Management
$2,568.80 +
$75.00
Metering pump odor control
Ayes: Three. Motion carried. Mr. Welper questioned if the window treatments should be going
to building and grounds. Craig Clark, Building Official, noted that it should have went to
building and grounds.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice
Report, dated May 13, 2013, pp. 1-42, in the amount of $1,891,482.04, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Hart, seconded by Cole that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
LINE ITEM USED
FY UZ t' ij BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori. final -Clerk/Finance Co. -I) • • tment
FINANCE DEPT. STAFF ONLY
,43 /J 6 ' 2 /3 4,6.
L__' !'
NAME(S) AND POSITION(S):
Janet Wessels & Beverly Cosby
DATE:
5-07-13
NAME OF CLASS / MEETING:
HCV Specialist Training
DESTINATION: Sioux City, IA
DEPARTURE POINT
IF NOT WATERLOO: Waterloo
DEPARTURE DATE:
6-2-13
RETURN DATE:
6-07-13
DATE(S) OF MEETING:
6-3-13 Thru 6-7-13
PURPOSE OF TRAVEL/TRAINING:
To attend training and testing for HCV Specialist
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
775
200
2100
150
LODGING Na
MEALS
REGISTRATION
MILEAGE/FUEL
100
TAXI
PARKING
AIRFARE
MISC/TOLLS
TOTAL FOR ALL: $ 3325 00��
BUDGET LINE ITEM: 283-13-5452-1346
GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1662.50
PER PERSON
I BELIEVE T IP SERVES A ;pUBLIC PURPOSE
AND ISSN CESSA Y AND BENEFICIAL TO
CITY/OF WATERLO
DEPARTMENT —HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Edward Stotfer, Cable TV Production Coordinator
NAME OF CLASS / MEETING:
Social Media Marketing Conference
DEPARTURE DATE:
March 27, 2013
'IiNAi4CE DEPT. STAFF ONLY
LINE ITEM USED ,^jG? (%/ 5L%
FY Jr/3 BUDGETED
EXPENDED YTD / l‘/- e ti
THIS REQUEST rl --
LEFT AFTER T1415
REQUEST 7 -,3'
DATE 72.,1-7bJ f_ y '�rj3
Original - Clerk/Finance `Copsrent
DATE:
3 r;=/56%i3
1 DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
RETURN DATE: DATE(S) OF MEETING:
March 27, 2013 March 27, 2013
PURPOSE OF TRAVEL:
To learn to use social media to connect with the community of Waterloo and let them know what the City is doing online
with our website and our YouTube channel. And to see what we can do with a Facebook and/or Twitter account.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$199.00 REGISTRATION AIRFARE
MILEAGE/FUEL -'Jrj� 6 S MISC/TOLLS
TOTAL FOR ALL: $
Lk 5
BUDGET LINE ITEM: 010-03-8150-1346
X G.RANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 199.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
CITY OF WATERLOO
Committee Communication
FINANCE Committee Meeting: Mav 20, 2013
Prepared: Mav 14, 2013
Dept. Head Signature: # of Attachments:`'
SUBJECT: Request authorization piggyback from State Bid for the purchase of one (1) John
Deere 323D Compact Loader for the Parking Maintenance Department
Submitted by: Mark Rice, Public Works Director
Recommended City Council Action:
Summary Statement
Expenditure Required: $48,972
Source of Funds: 411.17-7120.2117 / 412-17-7120-2117
. , 3/.2. %7 44). c t' 0c)
Policy Issue
Alternative
Jew 5-/' -.k i3
Background Information: Request authorization to piggyback from State Bid for the purchase
of one (1) John Deere 323D Compact Loader to support downtown snow removal operations.
The expenditure amount listed includes trade value for 1999 John Deere skid steer.
City Clerk Use Only
Finance Committee
Approval Date l'Att
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 2,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Pool Chemicals for Byrnes & Gates Pools
Vendor selected for this purchase: ACCO
n Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
ACCO has been the previous vendor for pool chemicals
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�X General Fund n Road Use Tax ❑ Sewer n Sanitation
n Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-8800-1513
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ /G? 000
and the current available balance is $ 3'
RespetIly sut'tted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - Pool Chemicals ACCO.xls (Mar 2010)
City Clerk Use Only
Finance Committee(
Approval Date S(2t(:X( 27
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 5,595.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replacement of basement air handler #3 for Fire Station #1
Vendor selected for this purchase: WBC Mechanical
El
Bids or written quotes were taken on this purchase, as follows:
WBC Mechanical $5,595.00
Plumb Tech $ 7,240.00
Young Plumbing & Heating $ 8,120.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑X Bonds ❑ Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
FY 2014 Bond Money `74) /
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
R0fully itted,
"#�, " ; actL.
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$
$ 7e/,"��—
K:\shared goodies\forms\Pre-Auth Fire Stat #1 - Bsmt Air Handler #3.xls (Mar 2010)
City Clerk Use Only
Finance Commit`ee
rat
Approval Date / I/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 3,579.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Additional software and service
This purchase or expenditure is being made because:
Vendor selected for this purchase: Midwest Automated Time System
pi Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
nBonds I I Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
411-03-8400-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ri Road Use Tax ri Sewer n Sanitation
(Project Code)
$ (�,Z%',L`G�-
$ 7a,5'71"'
/Y-)3 /., i co' -A c
(-Signature ii = p .. ead or Designee) Date (Signature Finance Dept. Review) Date
INVOICE
MIDWEST Automated Time System
2324 West 63rd Street
Davenport, Ia 52806
(563)386-9393 Fax (563)386-3338
Invoice No: 52616A
Order No:
Invoice Date: 04/02/13
Due Date: 04/02/13
Salesperson: Ted Neese
CITYWATE
S City of Waterloo S City of Waterloo
O T 715 Mulberry H T 715 Mulberry
L 0 Waterloo, IA 50703 I 0 Waterloo, IA 50703
D P
(319)291-4323
Ship Via: IA - UPS Terms: Due on receipt
F.O.B.: Shipping Reference: Nicole Fischels
Ln Description Price Quantity Shipped Extension`
1 Custom InfoTronlcs Enterprise 3330.00
Programming Fee for Calculation of
Fire and Police
2 Additional Accruals Programming 249.00
For your convenience we now accept:
VISA and MASTERCARD
Taxable
Non -taxed
S & H
0.000% Sales Tax
Total
0.00`
3579.00
0.00
0.00
3579.00
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,594.12 plus est. shipping costs of $ to pay for or purchase
fence cap for youth ball diamonds.
This purchase or expenditure is being made because:
to replace fence cap damaged in recent hail storm.
Vendor selected for this purchase: BSN Sports Dallas TX
Bids or written quotes were taken on this purchase, as follows:
1 ^ 1 Bids or quotes were not taken on this purchase because:
To match existing fence cap we are purchasing from the same previously
used vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200 1566
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 42,000.00 t/
and the current available balance is
Respectf ubmitted,
$-1-3;3-7-A-60 `/4 i
Signature Dept. 1-eaci4r signee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,000.00 plus est. shipping costs of $ n/a to pay for or purchase
Payment to Waterloo Black Hawks Inc. for (2) playoff games.
City Clerk Use Only
Finance Committee
Approval Date C)(2v( C ( 7
This purchase or expenditure is being made because:
Due to contractual obligations payment of $1,000 per playoff game is required.
Vendor selected for this purchase: Waterloo Black Hawks Inc.
• Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
Contract agreement between the City of Waterloo and Black Hawks Hockey Inc.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Qx General Fund n Road Use Tax n Sewer n Sanitation
• Bonds n Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitte
/r'� ni t / %�t'�u. L
'---(Signature Dept. H or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\2013 Black hawks Playoff Credit.xls (Mar 2010)
(Project Code)
$
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,795.00 plus est. shipping costs of $ 0.00 to pay for or purchase
renewal of EDACS access fee for eleven portable radios used by the LEIN Region 2
Fusion Center.
City Clerk Use Only
Finance Committee
Approval Date - t !�
This purchase or expenditure is being made because:
this access fee allows the use of RACOMs radio frequency system for the portable
radios.
Vendor selected for this purchase: RACOM Corp
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
RACOM is the vendor used by Black Hawk County law enforcement agencies for
access to radio frequencies.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer El Sanitation
I I Bonds n Federal/other grants I I Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1150-1387 11GRT LEN8
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
L7., /f 5.',
Date (5igriature Finance Dept. Review) Date
K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date �% (' (;7D
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,942.11 plus est. shipping costs of $ 0.00 to pay for or purchase
renewal of general liability insurance from PDCM Insurance for Tri-County Task Force
Investigators.
This purchase or expenditure is being made because:
this is general liability insurance for task force members.
Vendor selected for this purchase: PDCM Insurance
nBids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
PDCM is the City of Waterloo insurance provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund ri Road Use Tax Sewer Sanitation
0 Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 11TRI TRIF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfu y sub 0_,..),____d,
bIl3
(Signattke Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
$ 7L1, i'c r
K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee). l
9/1
Approval Date C2( •?� 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ NTE 2000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Safety/Emergency Equipment for replacement trucks
This purchase or expenditure is being made because:
Safety/Emergency Equipment for replacement trucks
Vendor selected for this purchase: Mutual Wheel / Midwest Wheel
❑X
Bids or written quotes were taken on this purchase, as follows:
Verbal pricing received from Mutual Wheel and Midwest Wheel. Low bid price
selected for each item. Steps: Midwest Wheel - $202.55ea
Back Rack: Midwest Wheel - $72.92ea / Top Lights: Mutual Wheel - $390.00ea
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑X Sewer ❑ Sanitation
❑ Bonds FederaVother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 130, 000.00
$ 130,000.00/
u, 2 13 ,10
K:\shared goodies\forms\Sewer Dept - Accessories for 2013 Work Trucks (Mar 2010)
City Clerk Use Only
Finance Committ
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,350.00 plus est. shipping costs of $ to pay for or purchase
Concrete Pad for traffic signal cabinet
This purchase or expenditure is being made because:
Setting new cabinet at the intersection of Airline Hwy and Hwy. 63
Vendor selected for this purchase: Boulder Contracting
QX Bids or written quotes were taken on this purchase, as follows:
Boulder Contracting Grundy Center, IA
$1,350.00
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax Sewer Sanitation
EBonds FederaVother grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
411-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res•ectfully submitted,
ature Dept. ead or Designee) D=te
(Project Code)
$ 45,000.00
�fl -i
$ a- Q0.56 /f/ivic)
7-2cv3
(Signa}ure Finance Dept. Review) Date
K:\shared goodies\forms\2013-May-Expenditure Pre -Authorization - concrete - 63 & Airline.xls (Mar 2010)
City Clerk Use Only
Finance Committee r
Approval Date 9!�1) (: o
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 1,594.83
Heater
plus ext. shipping cost of $ 0.00
to pay for or purchase
This purchase or expenditure is being made because:
The heater at Hawkeye lift quit working cannot be repaired
Xi Bids or written quotes were taken on this purchase as follows
Van Meter quote Is $2361.42; 3E quote is for $1594.83 '
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: Sewer: nSanitation:
nBonds:
nFederaVothergrants:
❑Other(specify):
This expenditure is to be coded to the following budget line -item:
sA;1a
520/14/W0/1373
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Respgctfully subynitted,
_/3
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
$ 10,000.00 V
$6,712.80Vr
IPA
FIF[TW'N NONEERNG
L EONNAfNF COMPANY
COST. 4: 281720
SHIPro. POLLUTION CONTROL
CITY OF WATERLOO
3505 EASTON AVE.
WATERLOO, IA 50702
BILL TO:
CITY OF WATERLOO
715 MULBERRY ST.
WATERLOO, IA 50703
ELECTRICAL ENGINEERING & EQUIPMENT CO.
183 WEST 9TH STREET
WATERLOO, IA50702
(319)234-4000 FAX (319)234-9997
www.3e-co.com
CORRESPONDENCE TO.
QUOTE
TAKEN BY
QUOTE DATE
QUOTE NO.
gpfa
05/08/13
3528146-00
P.O. NO.
PAGE M
1
PLACED BY JOHN
Electrical Engineering &
Equipment Co.
953 73rd St.
WINDSOR HEIGHTS, IA 50324
INSTRUCTONS
REFERENCE
CASH DISCOUNT:
SHIP POINT
SHIP VIA
SHIPPED
IP PAID BY:
3E - WATERLOO
BEST WAY
LINE
NO.
PRODUCT
AND DESCRIPTION
QUANTITY
ORDERED
QUANTITY
B.O.
QTY.
SNIPPED
QTY.
UMf
NET
PRICE
1 QMA MUH304
480V UNIT HEATER
2 QMA MCMB30
25&30KW CEIL BRACKET
1
1
E 1545.36
AMOUNT
(NET)
1545.36
E 49.47 49.47
2 Lines Total Total 1594.83
Invoice Total 1594.83
Last Page
Quotation
VAN METER
01.1011, BIR(soeeMIPVIy
13674
125 Courier Street
Waterloo IA 50701-1289
319-235-9'313 Fax 319-235-0365
QUOTE TO:
WATERLOO WASTE WATER
3505 EASTON AVE
WATERLOO, IA 50702-2000
ORDER TO:
(2) VAN MSTER INC.
125 Courier Street
Waterloo, IA 50701-1209
319-235-9313 Fax 319-235-0365
SHIP T0:
WATERLOO WASTE WATER
3505 EASTON AVE
WATERLOO, IA 50702-2000
,cusiarr�a::oxa..3i..ia€i:
30kw 480v heater John
ktROEFEA::S3:-:-;':i>::::::::_:i::::::2:'::>SQcEESfEitVK::::::::::i::::PBL:::
Steve Manross WAT 3 02CI5 CITY M-F NET 30 DAYS
;::t: is::; .................
lea BERKO HUH3048L 30RW 480V KNIT
HEATER
TAXES NOT INCLUDED
SCHNECKM
7tR:....::F:
2 2
See Below No
2361.418e 2361.42
Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other
items valid 30 days and based on gtys supplied, unless otherwise specified.
All items subject to approval by specifying party. Nonetook items are subject
to restocking charges based on manufacturer's terms and conditions.
Frt charges or applicable tax not included.
Subtotal 2361.42
S&H CEGS 0.00
Amount Due 2361.42
City Clerk Use Only
Finance Commute
Approval Date I I
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Department to expend
$ 3.706.25 plus ext. shipping cost of $ 0.00 to pay for or purchase
Emergency hauling of wastewater
This purchase or expenditure is being made because:
N.Hackett lift station storage tank overloaded going into waterway
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Nutri- Ject has a tanker and driver to haul the wastewater away until the lift station could
keep up with the flow.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
nBonds:
❑FederaUother grants:
❑Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1341
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Respegtfully submitted,
$ 290,000.00 /
$ 103,589.94
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
0571)7/2013 TUE 10:4:16 FAX 3199883506 Municipal Pipe Too1
[L%1001/002
NUTRI-JECT SYSTEMS, INC.
515 5TH STREET - PO BOX 398 HUDSON, IOWA 50643
Phone: 319-988-4205 Fax: 319-988-3506
Turnkey Siosoilds Management. Dredging, Digester Cleaning, Diosords Hauling,
Land Applcation of Dry and Liquid Bbaolide, High Pressure Water Blasting
phone 291-4553
fax 291-4523
Sold To:
City of Waterloo
Water Pollution Control
3505 Easton Ave.
Waterloo, IA 50702
Customer ID
WATERL
Ship to:
City of Waterloo
Water Pollution Control
3505 Easton Ave,
Waterloo, IA 50702
Invoice
Invoice Number:
6722
Invoice Date;
May 7, 2013
Order Number
Sales Rep ID
Shipping Method
N/A
Payment Terms
Net 15 bays
Ship Date Due Date
Quantity
Description
North Hacket Lift Station Hauling
2.0000068N tanker rental 5/3/13 to 5/4/13
14.00000Mobe, hauling, demobs 6/3/13
1260000 Hauling - Weekend Hate OT 5/4/13
1.00000 Demobs 5/7/13
5/22/13
Unit Price
Extension
Hti. k -t f ST 16';L1
/7U✓Yiprny ic`iv. .S-f �c.yC To: rt..fC
l l -61A er f/.AcK
RETURNED PARTS ARE SUBJECT TO A 20% RE -STOCKING FEE
250.00000
95.00000
142.50000
95.00000
500.00
1,330.00
1,761,25
95.00
Subtotal
Sales Tax
Freight
Total Invoice Amount
Interest Rates: Invoices ere due 15 days after date of Invoice. Interest will be charged on ell past due invoices at the rate of
1.5% par month. If payment is not received within 15 days of invoice, interest wlp be assessed from the float day past due.
Statements will be sent on a monthly tussle.
We hereby guarantee that the goads covered on this invoice were produced or manufactured in accordance with the applicable
provisions of the Fair Labor Standings Ad of 1938. Our responsibility ceases alter we obtain receipt N good order from transportation company.
A/Iclaims for damages, delay, or loss must be made against the transportation company,
3,706.25
3,706.25
City of Waterloo
Expenditure Authorization Request Form
ance Committee of the City Council is here by requested to authorize the following
The FinWMS Departmant to expend
purchase or expenditure submitted by the
0.00 to pay for or purchase
$ 1.986.00 plus ext. shipping cost of $
6
DO .robe fer l.
This purchase or
current DO robe
expenditure is being made because:
is worn out and . ast its life ex • ectanc .needs re , laced
Bach Cwritten
$1986.00 plus were
59 95 freight M this
purchase, $198600 and no freight cost
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: nRoad Use Tax: ❑X Sewer: ❑Sanitation:
nBonds: ❑Federauother grants:
This expenditure is to be coded to the following budget line -item:
520/14/5200/1371
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
ther(specify):
(Project Code)
$ 10,000.00
$ 6,712.80 `-
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review)
Date
_r
City Of Waterloo
715 Mulberry
Attn: Accounts Payable/City Hall
Waterloo, IA 50703
Kathy Skillings
319-291-4553
citylab50702@yahoo.com
City Of Waterloo
Waste Management Services
3505 Easton Avenue
Waterloo, IA 50703
idland
cientific
nc.
Midland Scientific Inc.
1202 South llth Street
Omaha NE 68108
Please refer to the Quote number on all
correspondence.
You can place your order as following:
Phone: 402 346 8352 or 800-642-5263
Fax: 402 346 7694
Online: www.midlandsci.com
If you have an online account, you can
convert your quote to order on our website
a short survey.
Please tell us about your rent customer service experiencby Enter the link into your browsere http•./sury completing m dlandsc com This should take no
longer than three minutes
1 1.0000 0.0000
2 1.0000 0.0000
Total Lines: 2
Delivery Instructions: FOB:Destination
HACH HQ430D
HQ430d Benchtop Multi DO meter
1.0000 EA
1.0000 EA HACH LBOD10101
IntelliCAL Luminescent DO Probe
Disposition code explanation: B - Backordered
D - Dropshipped
C - Canceled
EA 1,094.0000
1.0
EA 892.0000
1.0
SUB -TOTAL:
TAX:
FREIGHT :
AMOUNT DUE:
U.S. Dollars
1,094.00
892.00
1,986.00
0.00
0.00
1,986.00
## Indicates item meets DEA regulated Iodine concentration
Quotation/ProForma Invoice
Be R!ghf"
HACH COMPANY
Headquarters
P.O. Box 389
5600 Lindbergh Drive,
Loveland, CO 80539-0389
Purchase Orders
PO Box 608
Loveland, CO 80539-0608
Web Site: www.hach.com
U.S.A.
Phone: 800-227-4224
Fax: 970-669-2932
Email: ordersnhach.com
quotesahach.com
techhelp(a]hach.com
Export
Phone: 970-669-3050
Fax: 970-461-3939
Email: intl(r,hach.com
Quote Number 312596955
Version Number
(USE QUOTE Number at time of order to ensure you receive prices quoted).
Customer Ref HACH_QUOTE_04-03-13
Second Customer Ref
Third Customer Ref
Payment Terms
Currency
Freight Terms
Ship Method
Quote Date
Expiration Date
Hach Sales Contact
Customer Number
Quote Contact
Phone
Fax
E-Mail
Bill -To Account
Subject to Credit Review
USD
Prepay And Bill Customer
RPS-RPS**FedEx- -Ground
04/03/2013
06/03/2013
060785
KATHLEEN SKILLINGS
319-291-4446
625937
CITY OF WATERLOO
WASTE MANAGEMENT SERVICES
3505 EASTON AVE
W ATE R LOO, I A, 50702-2000
United States
I Line Item No
1.1 HQ430D
2.1 LBOD10101
Ship -To Account
643824
CITY OF WATERLOO
WASTE MANAGEMENT SERVICES
3505 EASTON AVE
WATERLOO, IA,50702-2000
United States
Description
HQ430d, BENCHTOP METER, FLEXI
ee LBOD PROBE W/1m CABLE
Page 1 of 3
Date 05/10/2013
Remittance
2207, Collections Center Drive
Chicago, IL 60693
Wire Transfers
Bank of America
231 S. LaSalle St.
Chicago, IL 60604
Account 8765602385
Routing (ABA) : 026009593
Swift Code: BOFAUS3N
0
Deliver -To Account
Quantity Unit Price Extended Amount
1
1,094.00 1,094.00
892.00 892.00
Merchandise Total: $1,986.00
Shipping & Handling: $59.95
Total: $2,045.95
City Clerk Use Only
Finance Committee
Approval Date CI'it °Z (�
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WM3 Department to expend
$ 24.999.00
Carts
plus ext. shipping cost of $ 1.999.00
to pay for or purchase
This purchase or expenditure is being made because:
We are currently out of medium and large carts. Also I did a line item transfer to
cover this order
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Mid -Iowa cannot fill our order for 12 to 15 weeks their supplier cannot keep up with the
orders coming in. I got a quote from Otto Carts and their prices are lower per cart. They .
can send our order in two to three weeks.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: ❑Road Use Tax: ❑Sewer. X❑Sanitation:
Bonds:
❑Federawother grants:
ther(specify):
This expenditure is to be coded to the following budget line -item:
525/15/5400/1596
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully su mitted,
(Signature Dept. Head Or Designee)
Date
(Project Code)
$ 85,500.00 r 5 U L' - // 666) '
ss�
$ 2,735.58 r : 04) :
(Signature Finance Dept. Review)
5-l( 20i3
Date
OTTO QUOTATION
DATE May 9, 2013
TO City of Waterloo, Iowa
COMPANY Mr. Keith Kearns
FROM Juli Applegate
COMPANY Otto Environmental Systems
12700 General Drive
Charlotte, NC 28273
PHONE OFFICE
FAX MOBILE 704-941-1808
CSR Heather McClimen 704-583-5214
Thank you for your interest in Otto's 2-wheel carts for your community. I know you will find the
highest quality in our products and service as well a high quality of service after the purchase of our
product.
95 & 65 — gallon "Edge" cart
• Unique contoured body, optimized for optimized for
automated lifting equipment
• Patented molded -in feature at sides of cart for
added gripping power
• Stylized lid designed with easy lift lip
• Visible foot rest for effortless cart tilting
• Optional factory installed metal lift bar
• Large comfortable handles with extra clearance
allows ease when handling cart
• Standard 10" wheels with rubber tread provide
greater stability and rolling ease
(250) 95 Gallon Edge Carts @ $46.08 each ($11,520)
(280) 65 Gallon Edge Carts @ $41 each ($11,480)
Freight $1999
*Hot Stamp fee waived
Total-$24,999
Thank you for your consideration of containers manufactured by Otto. I certainly hope for the
opportunity to provide you the products perfect for the community of Waterloo, Iowa. Please let me
know if you have any questions.
Best regards,
Juli Applegate
Area Sales Manager
704-941-1808
Due to constant fluctuations in the raw materials and freight markets, prices are good for 30
days.
Completed forms should be routed directly to the Finance Dept.
/ FINANCE DEPT. ONLY
Finance ColFmittee approval required?
YES NO
If so, date approved: ,(
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the City Clerk Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
3000
Cash/r,4he1
844.
23,662.*
010-09-8250-1319
Other Prof Sery
23,662.3e
2lo D3 $RSO 3000
Cas h ��kh
d /3 �
5,000.00
20O
839-09-8980-1369
Job Ins Benefits
5,000.00
40 D 3 $400 3625
Ins Refund
2103/I
-244.344
010-03-8900-1361
Real Prop Ins
25,711.00
3000
Cash /FUri
. &Le Vim(%
010-03-8900-1364
Tort Liability
5,831.2
f►821.50
3000
Cash/F(p,hd
BAL..
15,000.00
010-01-8220-1344
Phone
15,000.00
0/0 03 POO 37)-2-
I l ',lvo
TOTAL
$43e, 204.32
TOTAL
$139,201.82
This amendment is being requested because:
Other Prof Serv. 1319 over due to having two additional bargaining contracts to negotiate, 1369 Job Ins Benefits over due to additional
lay offs and terminations, 1364
tort liab over due to increase in malpractice insurance and employee bond insurance, 1344 phone over due to increase in surcharges
and monthly billing, contract ended mid -year
Prior Committee Actions (Dates):
(Signatthe Dept. Head or Designee) Date
y
Cr.,.LCc (i),Lc&A' t
(Signature Finance Dept. Review)
j ft-/3
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Financ C mittee approval required?
YES NO
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
424 07 9050 6050
Transfer In
52,174.00
521 07 9050 2700
Transfer Out
52,174.00
521 3000
Cash on hand
52,174.00
424 07 7610 2171
Flood Protection
52,174.00
TOTAL
$104,348.00
TOTAL
$104,348.00
This amendment is being requested because:
the Cattle Congress Pump Station project was expected to be completed in FY12 and therefore, was not previously included in the FY13
budget. The project is now complete so this amends for the final expenses incurred in FY13 as well as the transfer from the Storm Water
fund to cover the expenses in the Vision Iowa fund.
Prior Committee Actions (Dates):
(Sig�lature Dept. Head or Designee) Date (Signature Finance Dept. Review)
.6 /'2c:/3
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendments_FY13.xds (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
Financ C midge approval required?
YES NO
If so, date approved: ,7 ':rt1 !'677
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
426 08 9050 6050
Transfer In
221,350.00
101 08 9050 2700
Transfer Out
221,350.00
TOTAL
$221,350.00
TOTAL
$221,350.00
This amendment is being requested because:
an increase in transfers out from the TIF fund to the Capital Projects fund is needed due to additional expenses incurred for Midport TIF
projects. We previously increased the budget for the expenses; however, since the expenses are funded from TIF, an increase in transfers
in and out is also necessary.
Prior Committee Actions (Dates):
Budget Amendment increasing use of TIF cash for expenses in Midport TIF approved 3-4-13
(Signature Dept. Head or Designee)
-�/ Jul '
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Budget Amendments_FY13.xds (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
FinanCo ttee approval required'?
YES NO -}/
If so, date approved: ( �� ( J l�
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 3000
Cash on hand
344,325.00
010 03 9050 2700
Transfer Out
344,325.00
424 07 9050 6050
Transfer In
344,325.00
424 07 7610 2175
Riverfrontlmpry
344,325.00
TOTAL
$688,650.00
TOTAL
$688,650.00
This amendment is being requested because:
the Vision Iowa projects were expected to be completed by 6-30-12 and therefore, were not included in the FY13 budget as certified.
This amends for the expenses being paid in FY13 for the Lower Plaza, Riverwalk Loop and Overlooks as well as the transfer of prior year
BHCSW distributions from the general fund to the Vision Iowa Fund to cover these expenses.
Prior Committee Actions (Dates):
j-11. 1)A, ree di&L- '11 3--
c/L,Lec, (-112 2 `f -eta, 3
(Si nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendments_FY13.,ds (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finano Co ttee approval required?
YES NO
If so, date approved: � �� ! .76' 71
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
610 14 8980 3000
GOB Cash (prior year proceeds)
1,500,000.00
610 14 5320 2163
Sanitary Sewers
1,500,000.00
TOTAL
$1, 500, 000.00
TOTAL
$1, 500, 000.00
This amendment is being requested because:
previously we budgeted $4,000,000 in total GO bond expenses for sewer projects and we are projecting to spend more than that in FY13.
The additional expenses are covered from bond proceeds received in prior years that weren't spent in those years.
Prior Committee Actions (Dates):
312, tC;%ircifduL_
(Sig ture Dept. Head or Designee)
Date
Yy ( (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms \Budget Amendments_FY13.,ds (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finanmmittee approval required?
YES NO
If so, date approved: t 2 [ .9 t'3
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
520 14 5250 3000
Rest Project Cash
219,957.00
520 14 5250 2163
Sanitary Sewers
219,957.00
TOTAL
$219,957.00
TOTAL
This amendment is being requested because:
we plan to use sewer project restricted cash to complete the Anaerobic Lagoon Pump Station project and this use of cash was not
previously budgeted.
$219,957.00
Prior Committee Actions (Dates):
(S nature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendments_FY13.,ds (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee aoeSroval required?
YES NO
If so, date approved ''ti(', ..(��
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Waterloo Housing Authority Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
283 13 5452 1710
Claim & Co
1,500.00/283
13 5452 1346
Travel
1,500.00
TOTAL
$1,500.00
This amendment is being requested because:
To adjust expenses ' , ,ri r t(; 11u t 7i icy 4.z 5ti
1
TOTAL
$1,500.00
Prior Committee (Dates):
z-cd /4, Lc <_ (88
Ignature ead or Designee Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment 05-09-13 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance /ommittee ap Arequired?
YES V NO _ /}�,
It so, dale approved: G T.: t
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Waterloo Housing Authority Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
fund Dept Activity Acct #
Acct Name
Proj Code
Amount
283 13 5450 1710
Claim & Co
1,554.0IY
283 13 5450 1785
REFUND
1,554.00
TOTAL
This amendment is being requested because:
To adjust expenses
$1,554.00
TOTAL
$1,554.00
Prior Committee Actions (Dates):
(Signature Dept. Ind or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Kausers\shared goodies \forms\Budget Amendment 05-13-13 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance tmmittee approval required?
YES t/ NO �r
If so, date approved: ` /('91'i'
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4100 3474
Reservation Fee
1,460.00
010 37 4100 1785
Refund
1,460.00
TOTAL
This amendment is being requested because:
$1,460.00
TOTAL
$1,460.00
To have funds available to process refund of damage deposits on the boat house reservations. Revenue line exceeds budgeted amount.
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
5/cyt3
Date
(Signature Finance Dept. Review)
5 -4?
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance 9ommittee approval required?
YES NO �f.,
If so, date approved: C717C�;/✓t "^] I
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 13 submitted by the POLICE
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3000
Go Cash
2,000.00
010 11 1160 1579
Reserve Trng
11 PRO RSR'
2,000.00
il
TOTAL
This amendment is being requested because:
To conform with the City's budget line item control policy.
$2,000.00
TOTAL
$2,000.00
Prior Committee Actions (Dates):
(SignaRYre Dept. Head or Designee)
WSJ it, tC-t
Date 1 (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.q
K:\users\shared goodies\forms\csbudgetamendregform (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance 06mmittee approval required?
YES �/ NO r
If so, date approved: 6%(�LI it) 77
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 13 submitted by the Waste Management Services Department:
EXPENSES/REVENUE
DECREASE
REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
525 15 5400 3345
Fed Emerg Manag
58,428.00
525 15 5400 2110
Machinery & Equip
58,428.00
l 'a 4.idil
F4-'P 1;f1z,/rv1oz
IS;LYkIJ
6.25 0 'a-1/i.0 ;,yiU
i0Ct.r.e
TOTAL
This amendment is being requested because:
r 4', C de •iti L:NG r{L'r. l5-94 re e
NCI �r fei ke t, pw-a-L44e- yu.-rer
TOTAL
,8b8,420.00
.t d wds 7/e ca.t5
/•4yes'
Prior Committee Actions (Dates):
4X4(
(Signature Dept. Head or Designee)
(,# Jle ;.
Date (Signature Finance Dept. Review)
-,2013
Date
Date Posted (Finance Dept.)
ylifyllaiM iTA1%F/M�