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Home My WebLink About05/13/20131. 2. 3. 4. FINANCE COMMITTEE May 13, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of May 6, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Jason Hernandez, Medical Officer; Bill Beck, Fire Lieutenant Attend ACLS EP Course for ACLS Instructors Class Cedar Rapids, IA June 8, 2013 $291.63 Brian Rath, Treatment Operation Supervisor Iowa Water Environment 95th Annual Conference Dubuque, IA June 5-6, 2013 $255.00 Mayor Clark; Michelle Weidner, Chief Financial Officer Meet with Moody's regarding bond rating Chicago, IL May 22- 23, 2013 $1,015.00 16 Memorial Hall Commission Members Annual USO Show Waterloo, IA April 26, 2013 $400.00 5. Approval to seek sealed bids for the Police Department FY 2014 Uniform and Supply Needs —Submitted by Dan Trelka, Director of Safety Services. 6. Approval to seek sealed bids for the FY 2014 Graphics Purchase and Installation on Police Vehicles —Submitted by Dan Trelka, Director of Safely Services. 7. Recommendation to accept bid from Municipal Emergency Services, Inc. in the amount of $1,498.00 for Fire Personal Protective Equipment/Turnout Gear —Submitted by Pat Treloar, Chief of Fire Services. 8. Recommendation to accept bid from Hupp Toyota Lift in the amount of $22,262.00 for the Purchase of One (1) 2013 6000 pound forklift for Sewer Department —Submitted by Mark Rice, Public Works Director. 9. Approval to seek proposals for debit and credit card payment gateway services — Submitted by Michele Weidner, Chief Financial Officer. 10. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Building/Maintenance $5,405.38 + $150.00 Window treatments at Five Sullivan Brothers Convention Center Fire $1,500.00 Consumable for classes held at the Regional Training Center Leisure Services $12,065.40 Pads for concrete containment bins at each of the three municipal golf courses Leisure Services $9,000.00 Precast wall systems Leisure Services $23,997.94 Purchase and installation of a 7500 gallon per day Commercial Grade Reverse Osmosis water treatment system Leisure Services $2,907.00 Golf score cards Leisure Services $1,100.00 Radio advertising for the public golf courses Leisure Services $3,000.00 Preventative maintenance on Young Arena's two Zamboni's and gas ice edger Leisure Services $1,620.00 Infotronics IT3100 Barcode Time Clock Terminal, including programming and annual fees Leisure Services $2,097.50 One vinyl line kit with goal creases, 9 bags of bright with pro ice paint and installation for the Young Arena ice surface for the 2013-2014 ice season Planning $2,904.00 Tree clearing in an alley way and city owned land from Edwards to Chestnut Streets and the alley to CCRR property Waste Management $4,354.58 + $75.00 Level transmitter Waste Management $2,568.80 + $75.00 Metering pump odor control BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE May 6, 2013 5:10 p.m. Council Chambers Members present: Schmitt, Hart. Absent; Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of April 22, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Chris Western, Planner II Brownfields 2013 Atlanta, GA May 14- 18, 2013 $1,945.00 Steve Jordan, Fire Marshal Residential Sprinkler Ames, IA May 16- 17, 2013 $199.00 Maria Tiller, Animal Control Services Officer Euthanasia by Injection Seminar St. Louis, MO June 4-6, 2013 $535.00 Michelle Weidner, Chief Financial Officer Iowa Governmental Audits — Local Govt Update Iowa Governmental Roundtable Des Moines, IA May 20- 21, 2013 $785.00 Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that garbage refund in the amount of $25.00 and storm sewer refund in the amount of $5.50 for property located at 706 West Park Avenue —Submitted by Suzy Schares, City Clerk, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that request for authorization to requests bids for Audit Services for the fiscal years ending June 30, 2013 through 2015 with additional options for 2016 and 2017—Submitted by Michelle Weidner, Chief Financial Officer, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that request for additional cash drawer in the amount of $150.00 for the Building Inspection department —Submitted by Craig Clark, Building Official/Maintenance Administrator, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $1,401.40 + New pump for boiler in corporate hangar $70.90 Central Garage $1,800.00 Move 3 vehicle lifts to Public Works Building Engineering $2,100.00 + 1200 crystal cap storm inlet markers $75.00 Finance Committee May 6, 2013 Page 2 Leisure Services $5,369.00 Young Arena ammonia ice system annual preventative maintenance & safety improvements Leisure Services $2,500.00 Additional baseball/softball uniform items Leisure Services $3,460.00 Replacement and installation of 11 ammonia safety relief valves for the arena ice system Leisure Services $13,326.47 One John Deere snow blower, one front snow blade, one JoDalePerry 1565 cab Leisure Services $1,320.00 6 Norway Spruce trees Leisure Services $2,868.75 Grass seed for the three municipal golf courses Leisure Services $3,612.00 Paving in front of gate at Warren golf course maintenance shop MIS $6,105.00 Edge network switches Parking Maintenance $1,722.41 + $70.00 2 single parking meters and 15 canisters Traffic Operations $3,200.00 Speed limit, street name and misc regulatory signs Traffic Operations $3,167.50 + $133.00 100,000 Federal SST tickets with printing Traffic Operations $2,844.00 + $300.00 4 speakers for early warning siren on Logan Avenue Traffic Operations $1,276.00 + $100.00 100 street light connectors and covers Waste Management $3,460.00 Sewage water hauling emergency Waste Management $2,755.00 + $100.00 Pump Waste Management $3,063.22 pipe Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase Line Item Payroll Reimbursement (3875) and Line Item Part Time Wages (1112) in the amount of $25,833.86— Submitted by Center for the Arts Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase Line Item Assessment -SW (3885) and Line Item Sidewalks (2164) in the amount of $48,400.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $70,000.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $35,000.00—Submitted by Leisure Services Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase Line Item St Tax Fuel Refund (3722) and Line Item Minor Equipment (1555) in the amount of $2,500.00—Submitted by Central Garage Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $19,348.29—Submitted by Leisure Services Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase Line Item Cash/Fund Bal (3000) and Line Item Other Prof Service (1319) in the amount of $5,000.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Finance Committee May 6, 2013 Page 3 Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $76,311.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $4,900.00—Submitted by Waterloo Housing Authority Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items of file in the City Clerk's office in the amount of $3,349.00—Submitted by Library Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items of file in the City Clerk's office in the amount of $14,599,657.00—Submitted by Finance Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items of file in the City Clerk's office in the amount of $28,300.00—Submitted by Planning Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 6, 2013, pp. 1-30, in the amount of $3,365,354.18, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr. Schmitt abstained on a bills payment to Schmitt Telecom. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:16 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED eta/2 /L//d FY pi-3 BUDGETED ^0 Gc7 EXPENDED YTD G;5y G / THIS REQUEST (Ce LEFT AFTER THIS REQUEST 0 5 3 7' NAME(S) AND POSITION(S): Jason Hernandez, Medical Officer Bill Beck- Lieutenant DATE: May 2, 2013 DAIt NAME OF CLASS / MEETING: ACLS EP Course forACLS Instructors DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 060813 RETURN DATE: 060813 DATE(S) OF MEETING: 060813 PURPOSE OF TRAVEL: Attend ACLS EP Course forACLS Instructors Class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHO9 OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $250.00 REGISTRATION AIRFARE $41.63 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 291.63 BUDGET LINE ITEM: 010-12-1410-1346 x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE ACID -IS -NECESSARY AND BENEFICIAL TO THE 00 1 APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR I� DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ),c'/3BUD6ETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Or' • inal - Clerk/Finance STAFF ONLY tJ /'/ 5 2 J /3 6 515c.cu Co - `7- -/ 3 tment NAME(S) AND POSITION(S): Brian Rath - Treatment Operation Supervisor DATE: 5/7/2013 NAME OF CLASS / MEETING: Iowa Water Environment 95"' Annual Conference DESTINATION: Grand River Center Dubuque, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 5th & June 6"' RETURN DATE: June 5th & June 6th DATE(S) OF MEETING: June 5"' & June 6th PURPOSE OF TRAVELITRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $255.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 255.00 TAXI PARKING AIRFARE MISC!TOLLS BUDGET LINE ITEM: YES NO YES NO TOTAL: $ 520-14-5200-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPART ENT D; 5/7/i3 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LIN/ITEM USED FY t BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • final - Clerk/Finance STAFF ONLY 010 03 8400 1346 8 .70 )D/5 - Department NAME(S) AND POSITION(S): Mayor Clark Michelle Weidner, CFO DATE: 5/3/2013 NAME OF CLASS / MEETING: Meet with Moody's Investor Services DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/22/2013 RETURN DATE: 5/23/2013 DATE(S) OF MEETING: 5/22/2013 — 5/23/2013 PURPOSE OF TRAVEL: Meet with Moody's regarding bond rating. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 600.00 LODGING 240.00 MEALS REGISTRATION 125.00 MILEAGE/FUEL 50.00 TOTAL FOR ALL: $ 1,015.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 507.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 47 iV 0`; LINE ITEM USED c'/I) � S <h�' 5`/4, FY av;'i3 BUDGETED EXPENDED YTD THIS REQUESTS c,, i LEFT AFTER THIS REQUEST uo% DATE Ori.inal - Clerk/Finance Cod - Department NAME(S) AND POSITION(S): 16 Memorial Hall Commission Members DATE: April26, 2013 cL;iL L ..' fc• 7) ;it" 16-f /1e=,t( NAME OF CLASS / MEETING: Annual USO Show DESTINATION: DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 26, 2013 RETURN DATE: April26, 2013 Waterloo, lowa �< l 7u ( i_is . DATE(S) OF MEETING: :zf, April26, 2013 PURPOSE OF TRAVEL: 2 tables for Memorial Hall Commission Members to attend Annual USO Show at Electric Park Ballroom WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 400.00 BUDGET LINE ITEM: O(d ' i\-S3-C 1jFM GRANT REIMBURSABLE OIL ry YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 25.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT. R00 DEPARTM AD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: May 13th, 2013 Prepared: May 3, 2013 Dept. Head Signature: Director Dan Trelka # of Attachments: None SUBJECT: Submitted by: Permission to seek sealed bids for the Police Departments FY 14 uniform and supply needs. Safety Services Director Dan Trelka Recommended City Council Action: Authorization to seek sealed bids for our FY 14 Uniform and supply needs. Summary Statement: Uniforms and Equipment are bid out on an annual basis. Expenditure Required: Our FY 14 budget for Uniforms is $30,000. Source of Funds: General Funds Policy Issue: None Alternative None uniforms are required for the police department. Background Information: None CITY OF WATERLOO Committee Communication Finance and Public Safety Committee Meeting: May 13th, 2013 Prepared: Friday, May 03, 2013 Dept. Head Signature: Director Dan Trelka # of Attachments: None SUBJECT: FY 14 Graphics purchase and installation on police vehicles Submitted by: Safety Services Director Dan Trelka Recommended City Council Action: Authorize the Police Department to seek sealed bids for graphics purchase and installation on police vehicles. Summary Statement: Proper graphics and installation is an essential part of having a safe and professional looking patrol fleet. Expenditure Required: Yes Source of Funds: General Funds Policy Issue: None Alternative: None Background Information: None CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 13, 2013 Prepared: May 8, 2013 Dept. Head Signature: Pat Treloar # of Attachments: SUBJECT: Recommendation to accept bid from Municipal Emergency Services, Inc. in the amount of $1,498.00 for Fire Personal Protective Equipment/Turnout Gear Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the above bid Summary Statement: The Equipment/Turnout Gear is bid out yearly Expenditure Required: $1,498.00 Source of Funds: Policy Issue: None Alternative: None, the equipment is required for the fire department Background Information: None. CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 13, 2013 Prepared: May 2, 2013 Dept. Head Signature -- -Q--- # of Attachments: SUBJECT: Recommend Award of Bid to Hupp Toyota Lift for the purchase of one (1) 2013 6000# forklift for Sewer Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Operational Budget Replacement Expenditure Required: $22,262.00 5WO Source of Funds: 520-14-5400-2117 Policy Issue: NA Alternative: NA Background Information: Bids received for one (1) 2013 6000# Forklift: Hupp Toyota Waterloo, IA $22,262.00 Big River Equipment Waterloo, IA $22,923.55 Authorization to seek bids was approved by Finance Committee at the February 4, 2013 meeting. Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Finance Committee Communication City Council Meeting: May 13, 2013 Prepared: May 10, 2013 Dept. Head Signature: Number of Attachments: None SUBJECT: Submitted by: Michelle Weidner, Chief Financial Officer Recommended City Council Action: I am requesting to solicit proposals for debit and credit card payment gateway services. Summary Statement: Our financial software provider currently works primarily with three service providers. One of our goals is to have the two systems tie together. Therefore, we would like to select one of those three to reduce potential conflicts and downtime. Expenditure Required: Source of Funds: Operating funds for all departments accepting cards. Policy Issue: None Alternative: Don't accept payment by card. Background Information: CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer City Clerk Use Only Finance Committee Approval Date 4 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 5,406.38 plus est. shipping costs of $ 150.00 (est) Department to expend to pay for or purchase This purchase or expenditure is being made because: Window Treatments - 5 Sullivan Bros Vendor selected for this purchase: Iowa Office Interiors dba Storey Kenworthy ElBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Storey Kenworthy has State bid - $5,506.38 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax 0 Sewer ❑ Sanitation Bonds 0 Federal/other grants C Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resptted, (Signature Dept. Head or Designee) Date (Project Code) i.k..64 �f (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Window Treatments.xls (Mar 2010) PV STEY °wcRrHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 1 of 4 Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 33864 5/8/2013 CITYWL Designer Sales - Waterloo QUOTE TO: Terms: City of Waterloo Accounts Payable 715 Mulberry St Waterloo, IA 50703-5714 P: 319.291.2515 Net 10 EOM SHIP TO: Center for the Arts Craig Clark 225 Commercial St Waterloo, IA 50701-1313 P: 1.319.291.4490 Sales Loc.: Waterloo Line Quantity Catalog No./Description Unit Price Extended Amount Invoice will include any vendor surcharges in effect at the time of order. 1 2 3 1 1 2 Q Motion ONTHANK IN Remote Control Shades for Convention Center Q Motion ONTHANK IN Remote Control Shade Color: 80M0040 Avila Chocolate Room Darkening Width: 90" Height: 114" Mount: Outside Mnt Orientation: Back Mount Roll Direction: Standard Dual Shade: No Bracket: Original Brackets Bracket: 3.7 Universal, Bronze Bottom Bar: Painted Bronze Yes: Upgrade to 3/4" bottom bar Fascia: Independent Fascia: Bronze Railroad: Factory Default Q Motion ONTHANK IN Remote Control Shade Color: 80M0040 Avila Chocolate Room Darkening Width: 90-1/8" 5,106.38 0.00 0.00 5,106.38 0.00 0.00 ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STORY KENWRTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 2 of 4 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 33864 5/8/2013 CITYWL Designer Sales - Waterloo Line Quantity Catalog No./Description Unit Price Extended Amount Height: 114" Mount: Outside Mnt Orientation: Back Mount Roll Direction: Standard Dual Shade: No Bracket: Original Brackets Bracket: 3.7 Universal, Bronze Bottom Bar: Painted Bronze Yes: Upgrade to 3/4" bottom bar Fascia: Independent Fascia: Bronze Railroad: Factory Default 4 1 Q Motion ONTHANK IN 0.00 0.00 Remote Control Shade Color: 80M0040 Avila Chocolate Room Darkening Width: 45" Height: 114" Mount: Outside Mnt Orientation: Back Mount Roll Direction: Standard Dual Shade: No Bracket: Original Brackets Bracket: 3.7 Universal, Bronze Bottom Bar: Painted Bronze Yes: Upgrade to 3/4" bottom bar Fascia: Independent Fascia: Bronze Railroad: Factory Default 5 1 Q Motion ONTHANK IN 0.00 0.00 Remote Control Shade Color: 80M0040 Avila Chocolate Room Darkening Width: 89-3/4 Height: 114" Mount: Outside Mnt Orientation: Back Mount Roll Direction: Standard Dual Shade: No Bracket: Original Brackets Bracket: 3.7 Universal, Bronze Bottom Bar: Painted Bronze Yes: Upgrade to 3/4" bottom bar Fascia: Independent Fascia: Bronze ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOREY KENWORTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 3 of 4 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 33864 5/8/2013 CITYWL Designer Sales - Waterloo Line Quantity Catalog No./Description Unit Price Extended Amount Railroad: Factory Default 6 1 Q Motion ONTHANK IN 0.00 0.00 7 Ch 1 Bay Wall Plate 7 1 Q Motion ONTHANK IN 0.00 0.00 7 Ch Remote Fcc/Ctick QUOTATION TOTALS Sub Total 5,106.38 STOREY KEN Installation Estimate 300.00 ONTIiANK IN Freight Estimate 100.00 Grand Total 5,506.38 *******End of Quotation******* ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOREY KENWORTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515.288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 4 of 4 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project Number 33864 5/8/2013 CITYWL Designer Sales — Waterloo TERMS AND CONDITIONS OF SALE 1. ORDERS: It is understood and agreed that an order cannot be cancelled except by mutual consent, subject to Vendor's approval. If a percentage cancellation charge is made by Vendor. the percentage will he applied to the contract cosy of the items canceltcd and will be invoiced to the Customer/Purchaser. If Vendor is unable to accommodate the request for cancellation. the sale will be final. 2. PRICE: All prices quoted are firm for 30 days fromthe date of this proposal. 3. TAX: Proposals and orders are subject to applicable sales tax. 4. TERMS: Net 10days. 5. DELIVERY: In the event that delivery/installation is provided as part of the sale. the following provisions shall apply. A. Job Site: The job site shall he clear and free of debris prior to installation. Site preparation porformeel by Storey Kenworthy employees, including but not limited to. clearing debris or moving of Purchaser's furniture, shall be charged to the Purchaser at Storey Ken worthy's normal hourly rate. B. fob Site Services: Electric current heat. hoisting and/or elevator service will be furnished without charge to Storey Kenworthy. Adequate facilities for offloading. staging, moving, and handling of goods shall be provided by Purchaser. C. Delivery Hours: The purchase price is based on the installation being made during the norsaal eight -hour. five-day work week. Monday through Friday. If delivery installation is required at a time other than these. it will be done at overtime rate and Purchaser shall reimburse Storey Kenworthy the amount by which such overtime rates exceed normal rates. Reimbursement overtime rates charged to Purchaser shall include FICA and State and Federal unemployment compensation payments, as well as employee's hourly rate. D. Risk of Loss: Upon delivery of goods by Storey Kenworthy to Purchaser, all risk of loss or damage shall pass to Purchaser. including, but not limited to any loss or damage by weather. other trades such as painting. plastering. wall covering. drapes. curtains, window coverings. blinds and window treatments; telephone installation, fire or other elements; and Purchaser agrees to hold harmless Storey Kenworthy from loss for such reasons. 6. DELIVERY DELAYS: A. If premises of Purchaser are not ready for installation/delivery. the Purchaser agrees to pay for ninety percent (90k) of the value of the delivered goods in storage and ready for installation/deli very. within 10 days of receipt of goods by Storey Kenworthy. B. STORAGE: If premises are not ready for installation/delivery within 30 days after receipt of goods by Storey Kenworthy. the Purchaser agrees to pay a monthly storage and handling fee to Storey Kenworthy. 7. SI II PMENTS: Storey Kenworthy continually expedites orders and will attempt to obtain the commitment of the manufacturer to meet the delivery schedule requirements. but can be held in no way responsible for delayed deliveries. Orders once entered cannot be cancellexl due to delayed delivery unless manufacturers will accept cancellation from Storey Kenworthy. l . DEPOSITS: A 50% deposit is required with the order. All deposits on goods purchased shall be retained by Storey Kenworthy until shipment. delivery and installation of entire order are complete. Deposit amounts will he deducted from the final invoice. No proration of deposit will be made on partial delivery or installation. 9. ACCEPTANCE: All goods shall be considered accepted after the Purchaser or his agent has signed the delivery copy of the "delivery receipt'. All claims or exceptions must be made in writing on this copy. 10. LIMITED LIABILITY: The goods and services incidental to their sale described in this proposal are sold subject only to such warranties as are made by manufacturers of the goods. Storey Kenworthy will cooperate with Purchaser in obtaining adjustments from manufacturers fora breach of any such manufacturer's warranty. However, Storey Kenworthy neither guarantees nor warrants that the manufacturer will comply with the terms of its warranty: and Storey Kenworthy does not adopt, guarante or warranty that the manufacturer will comply with its obligations. Storey Kenworthy shall not be liable for defects in. or loss to the goods sold. or caused by the goods sold. STOREY KENWORTHY HEREBY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABIITY OR FITNESS FOR A PARTICULAR PURPOSE AND STOREY KENWORTHY SHALL NOT BE LIABLE FOR ANY ACTUAL, INDIRECT, SPECIAL INCfDENTAL, OR CONSEQUENTIAL DAMAGES TO PURCHASER OR TO ANY THIRD PARTY AS A CONSEQUENCE OF THE ALLEGED BREACH OF ANY SUCH WARRANTY. Purchaser agrees to indemnify and hold harmless Storey Kenworthy and its agents and employees of and from any claims for damage of loss due to damage or injury caused by the goods after delivery to Purchaser. II. LIEN AND SECURITY INTEREST: Storey Kenworthy shall have and retain a lien on and security interest in all goods until all goods described in this purchase order have been paid for in full. Upon nonpayment. Storey Kenworthy shall have the right, as its election, to recover possession of such goods: and in the event, Purchaser authorizes Storey Kenworthy to promptly enter upon its premises and to repossess and remove such goods at the expense of the Purchaser. 12. COSTS AND ATTORNEYS' FEES: In the event the Purchaser should fail to comply with any of the terms, conditions or provisions hereof. and should it bceome necessary for Storey Kenwonhy to incur costs or engage the services of others. Purchaser agrees to pay all costs and expenses incurred by Storey Kenworthy. including costs and reasonable attorneys' fees. whether out of court, at trial or appellate levels. or in bankruptcy/insolvency proceedings, or otherwise. 13. TRADE/MANUFACTURE STANDARDS: The goods shall be subject to reasonable variation from standard in color, quality, finish and variations allowed by the trade customs of the industry. 14. LACK OF CONTROL: Storey Kenworthy shall not be liable for any damages arising out of failure, delay or interruption in the performance of this proposal/order caused by strike, flood. wind, war. civil disturbance, fire, act of God, shortage of labor or materials. or any other matter beyond its direct and snle control. 15. ADDITIONAL TERMS: Purchaser hereby authorizes Storey Kenworthy to inquire into and make investigation of the credit and credit history of the Customer and its principals in connection with any orders of the Cusromer. Purchaser acknowledges that this proposal/order and performance hereunder, shall he deemed severable. Purchaser shall be liable for any part of the goods described in the proposal/order and any invoice submitted hereunder. Purchaser shall pay the monies due hereunder and all invoices submitted hereunder in accordance with their terms. and shall not be entitled to any set-off or to withhold any payment or portion thereof All invoices not paid in accordance with the terms hereof shall accrue interest at the rate of 1.5 per month (13rr per annum). All payments on past duo invoices shall be first applied to accrued interest and then to open invoice amounts. ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR-RTC Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or puchase consumables for classes held at the Regional Training Center This purchase or expenditure is being made because: This is a service we provide customers. Some organizations prefer to keep their employees on site rather than allow them to leave for lunch. This is optional to our customers and varies by number of classes held at the Center ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: We have used various options and agencies over the years and stick with those who provide us the best quality and deliver versus cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer ❑ Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1415-1394 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5,500.00 t/6dfr' = 700-- and the current available balance is $ /L•Nly O Respectfulsubrrttec f - 9 _ (SignOture Dept. �t 6d`or Designee) Date' (Signature Finance Dept. Review) Date users\shared goodies\forms\Expenditure Authorization.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date r 121: The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,065.40 plus est. shipping costs of $ to pay for or purchase Pads for concrete containment bins at each of the three municipal golf courses. AMENDMENT - the size of the pads were increased to accommodate the barrier. This purchase or expenditure is being made because: Containment bins are being constructed at the 3 golf courses to store top dressing, sand, soil, rock and other bulk materials used to maintain the golf courses. Vendor selected for this purchase: B&B Builders Waterloo ❑X Bids or written quotes were taken on this purchase, as follows: B&B Builders, Wloo $12,065.40 Bowers Masonry, Wloo $11,950 Russell Construction, Wloo $15,000 Mike Dolan, Wloo $12,448.80 DC Corporation, Wloo $15,069.60 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 3-25-2013 approved at $11,214.00 Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds El Road Use Tax Federal/other grants El Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120 2174 $2,954.95 411 $8,259.05 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res pe�� I lysubmitted, Sanitation (Project Code) $ 1000,9014 135,000 $ 2954.95/ 135,000 �jSt�nature Dept.'Flead o esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \E> diture Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date > (i `_7 :36 i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,000.00 plus est. shipping costs of $ to pay for or purchase Precast wall systems. This purchase or expenditure is being made because: For containment bins at the 3 golf courses. Vendor selected for this purchase: Swales Precast Inc. Strawberry Point IA 0 Bids or written quotes were taken on this purchase, as follows: Swales Precast, Strawberry Point IA $9,000.00 The following did not have product Lister Precast, Waterloo, Fairfield Precast, Fairfield IA, Weiser Precast, Williamsburg IA, ADM Precast, Des Moines IA Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer Federal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 411-37-4120-2174 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 135,000.00 and the current available balance is $ 126,740.00 it Respectfully submitted, (Signature DeptGHead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee/ Approval Date l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 23,997.94 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase and Installation of a 7500 gallon per day Commercial Grade Reverse Osmosis water treatment system. This purchase or expenditure is being made because: By lowering the amount of solids in the water & not having to heat it creates a savings in energy.Mid American Energy will provide a rebate of $18,000 upon completion of the project Vendor selected for this purchase: Culligan Water Conditioning, Waterloo IA Q Bids or written quotes were taken on this purchase, as follows: Culligan Water Conditioning, Waterloo, IA $23,997.94 Jet Ice, Newmarket, ON Canada $24,360.29 O Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund 0 Road Use Tax El Sewer ❑ Sanitation EBonds FederaVother grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: yt\— 7 LISoo - 2'77 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfi illy subm (Signature Dep . Head or to signee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\2013 R. Water Project.xls (Mar 2010) (Project Code) $ Ili IcoC;cc $ �2,6$3 / City Clerk Use Only Finance Committe Approval Date 7I;1 ni City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,907.00 plus est. shipping costs of $ to pay for or purchase golf score cards. This purchase or expenditure is being made because: score cards are needed for Gates and Iry Warren golf courses. Vendor selected for this purchase: Think "N" Think, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Score cards need to match the cards used at South Hills. Another vendor can not duplicate the design. Think "N" Think owns the design. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El El General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120 1353 budget amendment being submitted (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 650.00 and the current available balance is $ 2,907.00 Respectfully submitted, 1-Signature Dept. Head o esignee) ,� Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expendit6re Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date '/1')f : T ).-? The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,100.00 plus est. shipping costs of $ to pay for or purchase Radio advertising for the public golf courses. This purchase or expenditure is being made because: To market the golf courses in an effort to increase rounds at the courses. This is a 4 month program, July will be out of the next fiscal year. Vendor selected for this purchase: Woodward Radio Group KOKZ & KWLO n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is a local radio station. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund El Road Use Tax n Sewer ❑ Sanitation ElBonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu ly submitted, (Project Code) $ 7,656.00 t /170" Z' /3- $ 1,798.00 2473 (Signature Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date '?// f,l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,000.00 plus est. shipping costs of $ n/a to pay for or purchase Preventative maintenance on Young Arena's (2) Zamboni's and gas ice edger. Please note addional funding may be needed for warn or broken parts. This purchase or expenditure is being made because: Proper maintenance of the Zamboni will help insure saftey, operation and reliablity; reducing the possiblity of costly down time and service calls. Vendor selected for this purchase: Hawk Performance Specialties- Woodville, WI ❑X Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties -Woodville, WI- $3,000 R & R Specialties-Sommerset, WI- $3549.00+$2000 transport cost nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ? /b_„, `i to",26-i3 (Signature DePt.. He or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 23 000.00 $ 10 559798 // 6 i `'` - K:Lshared goodies\forrns\Zam Maintenance 2013.xts (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date `//1')(2(�i i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,620.00 plus est. shipping costs of $ 0.00 to pay for or purchase Infotronics IT3100 Barcode Time Clock Terminal, including prorgramming and annual fees. This purchase or expenditure is being made because: Will remove the processing time of paper time cards for 75 seasonal staff and bring Young Arena up to date with the city's new payroll system. Vendor selected for this purchase: Midwest Automated Time Systems, Davenport, IA O Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Midwest Automated Time Systems is the city's contracted service provider for all payroll software and hardware purchases. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund n Road Use Tax n Sewer Ei Sanitation • Bonds FederaLother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re_s_pctfully submitted, (Signature c . Head or Designee) Date (Project Code) $-23,000.00 $ 12,1-7-9.00 �nl °z (Signature Finance Dept. Review) Date K:lshared goodies \forms12013 Swipe Time clock.xls (Mar 2010) City Clerk Use Only Finance Committee 7 . Approval Date City of Waterloo Expenditure Pre -Authorization Request Form t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,097.50 plus est. shipping costs of $ to pay for or purchase (1) Vinyl Line Kits w/ Goal Creases, (9) Bags of Bright White Pro Ice Paint and installation of the Young Arena ice surface for the 2013-2014 ice season. This purchase or expenditure is being made because: The installation of ice paint, lines and logos are necessary prior to the start of the ice season each year. Vendor selected for this purchase: Hawk Performance Specialties, Woodville WI Qx Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties, Woodville WI $ 2,097.50 R&R Specialties, Somerset WI $ 2,935.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax 0 Sewer n Sanitation Bonds El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Repe ctfu l l yys�submitted (Project Code) $ ' c700 ` o OsineA. $ tAtC k o' .r p r itoirc.i ature`Dapt e d or Designee) K:lshared goodies\forms12013 Ice Painting.xls (Mar 2010) Date (Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date °) I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,904.00 plus est. shipping costs of $ 0.00 to pay for or purchase tree clearing in an alley way and city owned land from Edwards to Chestnut Streets and the alley to CCRR property. This purchase or expenditure is being made because: In order to complete the mowing and improve the condition of the alley, the tree clearing was necessary. Vendor selected for this purchase: B & B Lawn Care Inc. Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Since we are already under contract with B & B Lawn Care for mowing, it made sense to have them complete the tree clearing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer Sanitation Bonds Federal/other grants I 1 Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 5885 1371 08PRO MTCE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is fl 6uccc2� � 09 Respecff II $ 45,000.00 r;6Leo $ (3,188.86)1( QS StlionA, %e-a 5 -Z- r3 (U, 00 0 r,Sr/ ` 63:i j" ' z, f /.a ),(6 -7-.)-C/3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\B&B tree removal.xls (Mar 2010) PATTIE MAGEE From: CHRIS WESTERN Sent: Thursday, May 02, 2013 10:25 AM To: EMILY GRAHAM Cc: JOYCE SCHROEDER; PATTIE MAGEE Subject: Bill for B&B Mowing Emily, The bill from B&B Lawn Care in the amount of $2,904 is for tree clearing in an alleyway and city owned land. It was necessary for this work to be done so at to be able to do the mowing; as the neighbors were complaining about the condition of the alley. Is a pre -authorization still necessary or is it just part of the mowing project. I considered it a part of the mowing project which is why there were no bids accepted. Please advise. Thanks Chris W. Western Planner II/Brownfield Coordinator City of Waterloo Office 319-291-4366 Fax 319-291-4262 1 STATEMENT (DATE PTO ADDRESS IN ACCOUNT WITH 401492 TERMS WAir /o ff 7/s .3k/6 iv y s). 648 7-7 e�. Wetv✓�J-6 Lr/G� ot ape. ,/ivory / G GA CS71?9 w4 1/7 T CG QQt / 17° fi Ays. h ,9.ec,e J--).68 JA z at, -act., DC5812 7- (X_ -u Prtr )4. 9a� y d6 ,rer City Clerk Use Only Finance Committee Approval Date ? I 1 % 96 l City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 4,354.58 plus ext. shipping cost of $ 75.00 level transmitter Department to expend to pay for or purchase This purchase or expenditure is being made because: The current level transmitter has quit working on digester #3 ElBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Rosemount is the direct replacement for the transmitter that quit working and this is for the current application that is setup for the process of knowing when to transfer sludge to another digester. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: []Road Use Tax: ESewer: ❑Sanitation: []Bonds: ❑Federauother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 265,000.00/ $ 36,279.86 ✓ it f. J�. (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date /3 Mil/ 3. 2013 WATERLOO CFFY OF CUST LINE ITEM QTY ITEM DESCRIPTION UNIT $ TOTAL US $ 3051CD2A22A1A04M5E5S2Q4 3051C D Pressure Transmitter Measurement Type Dittcrcntial 2 Pressure Upper Range Limit 250 in1120 (622-7 mbar) A Transmitter Output 4-20 mA with Digital Signal Based on HART Protocol 2 Materials of Construction Coplanar, SST, SST 2 Isolating Diaphragm 316L SST A 0-Ring Glass -Filial PTFE 1 Sensor Fill Fluid Silicone A Housing/Conduit Polyurethane -covered Aluminum, 1/2-14 NPT S2 Diaphragm Seal Assemblies Assemble to two Rosemount 1199 diaphragm seals B4 Mounting Bracket Coplanar flange bracket, all SST, 2-in. pipe and panel E5 Product Certifications FM Explosion -proof, Dust Ignition -proof M5 Display and Interface Options LCD Display Q4 Calibration Certification Calibration Certificate $1,942.55 $1,942.55 Qty/Cjg Primary Tag Secondary Tag Calibration 1 0 to 11 FT H2O 2 1 1199MDB1OARTW1ODAA5 $990.88 $990.88 1199 REMOTE SEALS Al Seal Location Low,Welded Capillary Connection D Fill Fluid de 200 10 CS B Connection 0.03 in. (0.711 mm) ID, SST Armored Description/Capillary Id 10 Capillary Length/Direct Mount 10 Feet 3.0 Meter A Industry Standard ANSUASME B16.5 (American National Standards Institute/American Society of Mechanical Engineers) RTW Seal Style Threaded 1 Process Connection 1/4-18 NPT 0 Flange/Pressure Rating 2500 PSI ANSI (172 BAR EN 10226-1) 1) Upr FIsg/Flange Mall 3161)316 A Diaphragm Material 316L SS Diaphragm A Lwr Hsg/Ext. 316 Or 316L SS Lower Hsg 5 Flushing Conn./Ext. None Assemble to item # 1 ROSEMOUNT Quotation Number: 3566666 Page 2 of 5 May 3, 2013 WATERLOO CITY OF CUST LINE IITEM QTY ITEM DESCRIPTION 3 1 1199WDBOSA FFW7I DAA7G 1199 REMOTE SEALS W Seal Location High,Wclded CAP./Direct Mount Welded ll Fill Fluid do 200 10 CS $ Connection 0.03 in. (0.711 min) ID, SST Armored Description/Capillary Id 05 Capillary Length/Direct Mount 5 Feet 1.5 Meter A Industry Standard ANSI/ASME B 16.5 (American National Standards Institute/American Society of Mechanical Engineers) FFVV Seal Style Flush Surface, Flanged 7 Process Connection 3-in. j Flange/Pressure Rating Class 150 D _ Upr Hsg/Flange Mall 316L /316L A Diaphragm Material 316L SS Diaphragm A L.vr Hsg/Ext. 316 Or 316L SS Lower Hsg 7 Flushing Conn./Ext. 1 (1/2-14 NPT) C Non -Sanitary, Flushing Plug; 316 Plug(s) for for Flushing Connection(s) Sanitary, Ra Finish Assemble to item # 1 UNIT $ TOTAL US $ ROSEMOUNT Quotation Number: 3566666 Page 3 of 5 $1,421.15 $1,421.15 Quote Total $4,354.58 May 3, 2013 WATERLOG) CITY OF *"THANK YOU FOR YOUR INQUIRY?? TO IIELP US SERVE 1'O1.1 REITER, PLEASE REFERENCE QUOI E # 3566666 WIIEN CALLING FOR INFORMATION OR PLACING YOUR ORDER. Please submit Purchasee order to: Rosemount Inc. 8200 Market Boulevard Mail Station pk17 Chanhassen, MN 55317-9687 Phone: 1-800-999-9307 Fax: 952-906-8815 "No statement or condition contained in any order submitted by buyer which modifies, adds to, is different from or inconsistent with any term or condition of this Quotation shall be binding on the Seller unless the Seller shall have expressly consented in writing to such statement or condition. This quotation is subject to the warranties and disclaimers set forth in the attached Emerson Process Management Terms and Conditions of Sale and no others, unless Seller and Buyer have entered into a separate written agreement." Prepared by: HANLON, CASEY Inside Sales Representative View order status, tracking information, and retrieve documentation online at hIn,:'•p:rtner.entcrsittw �cs com..:A.I'1.cclo on.as x?t)IYisl«p.'Rw:cMounta. Please email comments regarding the quality of Rosemount products, services or processes to: Ci an.RI1f3-Cuscomerfeedback.a EmersonProcess.ccol ROSEMOUNT Quotation Number: 3566666 Page 4 of 5 City Clerk Use Only Finance Commitie y Approval Date 6��/�i ,�2 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,568.80 plus ext. shipping cost of $ 75.00 to pay for or purchase Metering pump o 40, cm..-E ro l This purchase or expenditure is being made because: Metering pump worn out needs replaced elder c ®v,f Fo 1 6 Ids . ❑X Bids or written quotes were taken on this purchase as follows we got two quotes Siemens $2964.00 and Superior Equip. $2568.80 plus $75.00 shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund: ❑Road Use Tax: nSewer: riSanitation: Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5700/14/1373 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) $ 10,000.00 / $ 6,712.80 /21 G c' /. t-.L P L . Cfii'.t%C /LC..,-- Date (Signature Finance Dept. Review) Date 05/01/2013 WED 16:12 FAX 8158998898 Snpei f of pfyiif r,,,,o„(_ 0001 /001 p ENT COW1? ° � Superior Inciustnal t rluipnfuul (:pan{�.f1(y 1609 Alton Itn:ail Sycamoro, II 60 I /8 Phone (815) 899-8900 Fax (815) 899-88`,01 Item 1 To: Richard DATE 5/1/2013 City of Waterloo Waste Water Treatment Plant Ref. Milton Roy LMI Qty 1 Description Quotation Milton Roy LMI Metering Pump Model E721-368S1 We can have it expedited and shipped in 1-2 days If you need it. $100.00 Fee Thank you for the opptunity to offer our products. Should you have any question about this proposal or require any additional information, please feel free to contact David Capesius at 319-333-4494 or me at this office. Regards, Jonell Jensen Price $2,568.80 Extended $2,568.80 prt-1/ 2,6fGf,21f� i li00,2 c -i /16L. o 7 - ' Total $2,568.80 SiVpp:.� 7S.oa Lead Time 10 uays Lead times are estimated ship dates and do not include transit time. Tax and freight charges not included. Quote valid for 30 days. May. 3. 2013 9:24AM SIEMENS WATER IEC33NOLOGIF N. SIEMENS Industry. PROPOSAL FOR: ATTENTION: PROJECT: SYSTEM: 404 East Broadway Bradley, IL 60915 www. thepurchassadvantagc.com l el: (815) 929-4198 Fax: (815) 839-5153 EQUIPMENT OFFERING QUOTE #: JP05032013 DATE: 0510312013 REVISION #: BID DATE: DIVISION: Distribution RM: SIEMENS INDUSTRY CONTACT: CITY OF WATERLOO,IA-W.W.T.P. RICHARD OLSON Oty Part Number Description Price each 1 E721-368S1 PUMP, EXPLOSION PROOF,4 GPI -I, 100 P51 $2964.00 SUPPORT: NIA DELIVERY: Shop Drawings: NIA Weeks After Instruction of Operation Acceptance of Order Delivery 2-3 Week After Receipt of order Of Approved Drawings TERMS: Standard Siemens Terms & Conditions Total Price $2964.00 (Prices Valid for 60 Days) FREIGHT NOT INCLUDED IN PRICE (Does NOT Include Applicable Taxes) The dates listed above are subject to change based upon acceptance date of purchase order. Pricing is subject to escalation based on actual date purchase order is received and delivery of equipment. Thank you for your interest in Siemens Water Technologies' products. Please contact our representative for assistance. We are committed to meeting your expectations. Please fax your purchase order to our Customer Service Dept. at 815-839-5153. Ot7Gie - %2/7L.4z:et .e.4E-c_ ,-.4.0/�i