HomeMy WebLinkAbout05/06/20131.
2.
3.
4.
FINANCE COMMITTEE
May 6, 2013
5:10 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of April 22, 2013
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Chris Western, Planner II
Brownfields 2013
Atlanta, GA
May 14-
18,2013
$1,945.00
Steve Jordan, Fire Marshal
Residential Sprinkler
Ames, IA
May 16-
17, 2013
$199.00
Maria Tiller, Animal Control
Services Officer
Euthanasia by Injection
Seminar
St. Louis,
MO
June 4-6,
2013
$535.00
Michelle Weidner, Chief
Financial Officer
Iowa Governmental
Audits — Local Govt
Update Iowa
Governmental
Roundtable
Des Moines,
IA
May 20-
21, 2013
$785.00
5. Approval of garbage refund in the amount of $25.00 and storm sewer refund in the
amount of $5.50 for property located at 706 West Park Avenue —Submitted by Suzy
Schares, City Clerk.
6. Approval of request for authorization to requests bids for Audit Services for the fiscal
years ending June 30, 2013 through 2015 with additional options for 2016 and 2017—
Submitted by Michelle Weidner, Chief Financial Officer.
7. Approval of request for additional cash drawer in the amount of $150.00 for the Building
Inspection department —Submitted by Craig Clark Building Official/Maintenance
Administrator.
8.
Pre Authorizations to Expend over $1,000.00
Dept.
p
Amount + Est
S/H
Expenditure
Airport
$1,401.40 +
New pump for boiler in corporate hangar
Central Garage
$1,800.00
Move 3 vehicle lifts to Public Works Building
Engineering
$2,100.00 +
1200 crystal cap storm inlet markers
Leisure Services
$5,369.00
Young Arena ammonia ice system annual preventative
maintenance & safety improvements
Leisure Services
$2,500.00
Additional baseball/softball uniform items
Leisure Services
$3,460.00
Replacement and installation of 11 ammonia safety
relief valves for the arena ice system
Leisure Services
$13,326.47
One John Deere snow blower, one front snow blade,
one JoDalePerry 1565 cab
Leisure Services
$1,320.00
6 Norway Spruce trees
Leisure Services
$2,868.75
Grass seed for the three municipal golf courses
Leisure Services
$3,612.00
Paving in front of gate at Warren golf course
maintenance shop
MIS
$6,105.00
Edge network switches
Parking Maintenance
$1,722.41 +
2 single parking meters and 15 canisters
Traffic Operations
$3,200.00
Speed limit, street name and misc regulatory signs
Traffic Operations
$2,844.00 +
4 speakers for early warning siren on Logan Avenue
Traffic Operations
$1,276.00 +
100 street light connectors and covers
Waste Management
$3,460.00
Sewage water hauling emergency
Waste Management
$2,755.00 +
Pump
Waste Management
$3,063.22
pipe
BUDGET LINE ITEMS TO BE AMENDED
9. Authorization to increase Line Item Payroll Reimbursement (3875) and Line Item Part
Time Wages (1112) in the amount of $25,833.86—Submitted by Center for the Arts
Department.
10. Authorization to increase Line Item Assessment -SW (3885) and Line Item Sidewalks
(2164) in the amount of $48,400.00—Submitted by Finance Department.
11. Authorization to increase several line items on file in the City Clerk's office in the amount
of $70,000.00—Submitted by Finance Department.
12. Authorization to increase several line items on file in the City Clerk's office in the amount
of $35,000.00—Submitted by Leisure Services Department.
13. Authorization to increase Line Item St Tax Fuel Refund (3722) and Line Item Minor
Equipment (1555) in the amount of $2,500.00 Submitted by Central Garage Department.
14. Authorization to increase several line items on file in the City Clerk's office in the amount
of $19,348.29—Submitted by Leisure Services Department.
15. Authorization to increase Line Item Cash/Fund Bal (3000) and Line Item Other Prof
Service (1319) in the amount of $5,000.00—Submitted by Finance Department.
16. Authorization to increase several line items on file in the City Clerk's office in the amount
of $76,311.00—Submitted by Finance Department.
17. Authorization to increase several line items on file in the City Clerk's office in the amount
of $4,900.00 Submitted by Waterloo Housing Authority Department.
18. Authorization to increase several line items of file in the City Clerk's office in the amount
of $3,349.00 Submitted by Library Department.
19. Authorization to increase several line items of file in the City Clerk's office in the amount
of $14,599,657.00—Submitted by Finance Department.
20. Authorization to increase several line items of file in the City Clerk's office in the amount
of $28,300.00—Submitted by Planning Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
April 22, 2013
5:10 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Hart, seconded by Schmitt that the Minutes of April 15, 2013, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not to
Exceed
Sgt. Rich Gehrke
Ballistic Shield Training
Maple Grove,
MN
May 15-
18, 2013
$1,128.00
Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that Recommendation to accept bid from Deery Brothers
Chevrolet, Pleasant Hill, IA in the amount of $18,086.00 for the purchase of one (1) 2013
Chevrolet Impala —Submitted by Mark Rice, be approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that Request authorization to Piggyback the recommended
Award of Bid from Deery Brothers Chevrolet, Pleasant Hill, IA in the amount of $18,086.00
each for the purchase of two (2) 2013 Chevrolet Impalas for the Motor Pool and Engineering
Departments (total expenditure of $36,172.00) —Submitted by Mark Rice, be approved. Ayes:
Three. Motion carried.
Moved by Schmitt, seconded by Hart that Request permission to dispose of a damaged lower
unit from a 40hp Evinrude outboard motor. Anticipated salvage value is approximately $500.00
—Submitted by Pat Treloar, be approved. Ayes: Three. Motion carried.
Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$1,401.40
New pump for boiler in corporate hangar
Airport
$2,205.00
Easement search on Airport property
Community
Development
Up to $11,000.00
Two 4-hour lead safe renovator refresher classes and one
8-hour lead safe renovator class
Fire Department
$1,400.00 +
Rescue Randy (IAFF Certified) training "Dummy"
Fire Department
$1,725.00
Bi-Annual Cardio/Pulmonary Examinations
Leisure Services
$2,759.28
AMENDED television advertising for the Riverloop
Public Market
Leisure Services
$5,250.00
Fitness rack for Furgerson Fields Park
Leisure Services
$9,458.00
Advertising for three municipal golf courses
Finance Comrnittee
April 22, 2013
Page 2
Leisure Services
$1,601.00
Chemicals and fertilizers for turf management in the
downtown maintenance area
Leisure Services
$6,461.00
Trees purchased for the Plant Some Shade project. This is
a project with the Iowa DNR and MidAmerican Energy.
AMENDED from $6,151.00 more trees were available.
Leisure Services
$3,200.00
Sandblast, prime, and paint the trash compactor on #804,
park garbage truck
Police Department
$1,608.06 +
Six office chairs to replace six current chairs that need
$40.00
replacement
Street Department
$7,110.00 +
New Snow Emergency Route Signs
$250.00
Traffic Operations
$6,640.00 +
2 — M50 Series Controllers
$100.00
Traffic Operations
$2,000.00
Speed Limit, Street Name and Regulatory Signs
Waste Management
$1,500.00
ESRI License
Waste Management
$6,676.00
Pump motor repair
Waste Management
$5,365.00 +
Garbage Carts
$412.00
Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase line items on file in the City
Clerk's office in the amount of $3,247.38 — Submitted by Leisure Services, be approved. Ayes:
Three. Motion carried.
Schmitt clarified that the revenue received for tree replacement is being used for this.
Moved by Cole, seconded by Hart that Authorization to increase line items on file in the City
Clerk's office in the amount of $10,000.00 — Submitted by Planning & Zoning, be approved.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that project budget for the use of funds donated by the various
entities including the Thelma B. Winter Estate for the Cedar Valley Sports Plex in the total
amount of $1,984,192.61 — Submitted by Michelle Weidner, be approved. Ayes: Three.
Motion carried.
Moved by Cole, seconded by Hart that project budget for the Hotel Motel Discretionary funds
for golf advertising in the total amount of $6.000.00 — Submitted by Michelle Weidner, be
approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice
Report, dated April 22, 2013, pp. 1-28, in the amount of $2,722,220.56, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Cole that
the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
/L-
LINE ITEM USED � • t ;i ,<�� ? . t r,; (
FY)ci3 BUDGETED Se.; 11,.it.- /r ,? /
EXPENDED YTD
THIS REQUEST /
LEFT AFTER THIS
REQUEST /6.9c 3 //.
DATE /,%7e % 4, / 3
Ori • inal - Clerk/Finance Coy - be• • rtment
NAME(S) AND POSITION(S):
Chris Western, Planner 11
DATE:
April22, 2013
NAME OF CLASS / MEETING:
Brownfields 2013 Conference
DESTINATION: Atlanta, GA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 14, 2013
RETURN DATE:
May 18, 2013
DATE(S) OF MEETING:
May 15-17, 2013
PURPOSE OF TRAVEL/TRAINING:
To attend the Brownfields 2013 Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
620.00 LODGING TAXI
275.00 MEALS PARKING
200.00 REGISTRATION 650.00 AIRFARE
MILEAGE/FUEL 200.00 MISC/TOLLS
TOTAL FOR ALL: $ 1,945.00
290 08 61001346
BUDGET LINE ITEM: O8EPA PEr2 & 08EPA HAz2
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,945.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPART
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY vO I3 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
Ell- / l `i0,0 /3-4 6
/log
/' - . 3-3
7/7' ¥--2 ':toE 3
Copy - De • • rtment
NAME(S) AND POSITION(S):
Steve Jordan, Fire Marshal
Date:
April 25, 2013
NAME OF CLASS / MEETING:
Residential Sprinkler Plan Review
DESTINATION: Ames, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 16, 2013
RETURN DATE:
May 17, 2013
DATE(S) OF MEETING:
May 16-17, 2013
PURPOSE OF TRAVEL:
Attend Fire Code Class
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
89.00 LODGING TAXI
60.00 MEALS PARKING
25.00 REGISTRATION AIRFARE
25.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $199.00
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 0 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND _ : ENEFICIAL TO THE
CITY • F w�a i tKLro • j
°NT HEAD L'
c — — r
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Maria Tiller, Animal Control Services Officer
NAME OF CLASS / MEETING:
Euthanasia by Injection Seminar
DEPARTURE DATE:
June 4, 2013
PURPOSE OF TRAVEL/TRAINING:
Certification class for euthanasia.
FINANCE DEPT.
LINE ITEM USED
FY,,r, I2 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori • inal - Clerk/Finance
STAFF ONLY
0,6 i l 2•FC'G /3y-
52 uv
33� �t
6
}, /3
Co j - De.. tment
DATE:
April 19, 2013
RETURN DATE:
June 6, 2013
DESTINATION: St. Louis, Missouri
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
June 5th and 6th
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE
X COST $
YES NO
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$300.00 LODGING
$50.00 MEALS
$135.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 535.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM:
YES NO
YES NO
TOTAL: $
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DE1A2RTMEN
DATE
q/17/1/3
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Michelle Weidner, CFO
NAME OF CLASS / MEETING:
Iowa Governmental Audits — Local Govt Update
Iowa Governmental Roundtable
DEPARTURE DATE:
5/20/2013
FINANCE DEPT.
LIiN ITEM USED
FY I BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
DATE:
5/1/2013
STAFF ONLY
010 03 8400 1346
WI Cl)
DESTINATION: Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
PURPOSE OF TRAVEL:
Continuing education for CPA license.
RETURN DATE:
5/21/2013
DATE(S) OF MEETING:
5/20/2013 — 5/21/2013
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
CITY VEHICLE
x COST $
YES NO
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
110.00 LODGING
70.00 MEALS
555.00 REGISTRATION
50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 785.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 785.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
51-9,i>i3
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
64
/2-4n vem
1. Y
bAtekt1)1
David & Linda Schrock
825 275th St
anesville IA 50647-9746
ida3/9 feX
s4 7/5
501cj ,I,/
.404
010-, 4
50/03
Waterloo Water Works Bill Adjustment Request Form
*Note that there is a week turn around time per request*
Date 4qA\r
Account number t 2 2- O I V0 W � \in
Property address requesting adjustment for CI 'E,
,%, 99) - 2-32 '
(9-(-o7-.(e_a ou.)6t L- C.0.0_ ovvI6Q mlvl
Contact name & number
Adjustment request details
Date request processed
Amount credited Notes
For Office Use Only
Status
Black Hawk County Detailed Parcel Report
Page 1 of 2
BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION
Parcel ID
Deed Holder
Tax Mail to Address
8913-26-255-011
SCHROCK PROPERTIES LLC
SCHROCK PROPERTIES LLC
1825 275TH ST
JANESVILLE, IA 50647-0000
PDF
No.
Map Area
Contract Buyer
13
W WATERLOO-C
Property
Address
Current Recorded Transfer
706 W PARK AV
WATERLOO, IA 50701-0000
Date Drawn
Date Filed
Recorded Document
Type
12/27/2012
1/4/2013
2013 014003
D
SALES
BUILDING PERMIT
Date
Amount
NUTC / Type
Date
111/21/2012
Number
Amount
Reason
12/27/2012
13,000
UNUSEABLE SALE - OTHER -
SC
0
Misc
09/11 / Deed
10/19/2012
5,000
SALE WITH CONSIDERATION
PAID FOR REAL PROPERTY OF
$10,000 OR LESS - 12 / Deed
REDITS
Year
Class
2013 Proposed Values Subject to Board of Review Action
C
100%
Value
Land
Dwelling
Building
M/E
Total
Acres
9,540
0
28,280
0
37,820
0
Taxable
Value
Land
Dwelling
Building
MIE
Total
9,540
0
28,280
0
37,820
Year
Class
2012
C
100%
Value
Land
Dwelling
Building
M/E
Total
Acres
9,540
0
28,280
0
37,820
0
Taxable
Value
Land
Dwelling
Building
M/E
Total
9,540
0
28,280
0
37,820
Year
Class
2011
C
100%
Value
Land
Dwelling Building
MIE
Total
Acres
9,540
0 ,28,280
0
37,820
0
Taxable
Value
Land
Dwelling
Building
M/E
Total
9,540
0
28,280
0
37,820
Year
Class
2010
C
100%
Value
Land
Dwelling
Building
M/E
Total
Acres
12,130
0
29,150
0
41,280
0
Taxable
Value
Land
Dwelling
Building
MIE
Total
12,130
0
29,150
0
41,280
TAX INFORMATION ASSESSMENT YEAR 2011 PAYABLE 2012/2013
(Tax
http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891326255011 4/18/2013
Black Hawk County Detailed Parcel Report
Page 2 of 2
District
940001 - WATERLOO
Gross Value
Taxable Value
Military Exemption
Levy Rate
Gross Tax
Net Tax
Corp
37,820
37,820
0
41.58533
$1,572.76
$1,572.00
Nocorp
0
0
0
0
$0.00
Homestead
Disabled Veteran
Credit
Property Tax Relief
Credit
Ag
Credit
Family Farm
Credit
Corp
$0.00
$0.00
$0.00
$0.00
$0.00
Nocorp
$0.00
LEGAL
IAUD RAINBOWS WEST SIDE PLAT WLOO LOT 51
LAND
Basis
Front
Rear
Side 1
Side 2
Lot
Area
Acres
Front
Foot
60
60
170
170
0
10200
0.234
Totals:
10200
0.234
DWELLING CHARACTERISTICS
Type
Four -Family Conversion
Year Built
1896
Area
958
Style
2 Stor1 Frame
Heat
Yes
AC
No
Total Living Area
2374
Attic
Floor & Stairs
Total Rooms Above
Total Rooms Below
Bedrooms Above
Bedrooms Below
12
0
4
0
Basement
Basement Finished Area
No Basement Floor
Full
0
0
Foundation
Flooring
Stn
Carp / Tile / Hdwd
Exterior Walls
Interior Finish
Asb
Plas / Panel
Roof
Asph / Hip
Non -Base
Heating
Addtions
Floor!Wall
0
Year Built
1896
1896
1896
Pipeless
Style
1 Story Frame
1 Story Frame
1 Story Frame
Area
396
50
Handfired
Basement (SF)
0
0
12 0
Space Heaters
No Basement (SF)
0
0
0
Heat
Yes
Yes
Yes
AC
No
No
No
Attic
0
0
0
Plumbing
3 Full Bath
3 Sink
1
Style
Area
Porch
1S Frame Open
35
1S Frame Open
155
Entry Status: Estimated
http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=891326255011 4/18/2013
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward 3
QUENTIN M.
HART
Ward 4
RON
WELPER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
CITY CLERK AND FINANCE DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571
SUZY SCHARES • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Ocer
TO:
C:
DATE:
FROM:
RE:
Finance Committee Members
Mayor Clark
April 26, 2013
)
Michelle Weidner, Chief Financial Officer ; il�yy
Request for Authorization to Obtain Bids for
Audit Services for the fiscal years ending June 30, 2013 through 2015
with additional options for 2016 and 2017
I am requesting authorization to send out requests for proposals for audit services for the
three-year period beginning June 30, 2013. I would like to be able to mail the requests
Tuesday, May 7, with a tentative deadline for returning them of May 23, 2013. Council
will then be able to approve the selection at the Council meeting scheduled for either
May 28 or early June. This will allow audit planning to occur in a timely manner.
If you have any questions, please contact me.
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer
Mayor
BUCK
CLARK
COUNCIL
MEMBERS
DAVID
JONES
Ward 1
CAROLYN
COLE
Ward 2
HAROLD
GETTY
Ward
QUENTIN M.
HART
Ward 4
RON
WELDER
Ward 5
BOB
GREENWOOD
At -Large
STEVE
SCHMITT
At -Large
CITY OF WATERLOO, IOWA
WATERLOO BUILDING INSPECTIONS DEPARTMENT
715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4319 Fax (319) 291-4262
CRAIG CLARK • Building Official/Maintenance Administrator
May 1, 2013
Michelle Weidner
Finance Department
City of Waterloo
Re: Additional Cash Drawer
Please let this letter serve as a request from Finance for $150.00 in start- up cash for the
Building Inspection department. The reason for this request is due to the Building Inspection
department adding an additional cash drawer.
Sincerely,
Craig Clark
Building Official
CC:crs
CITY WEBSITE: www.cityofwaterlooiowa.com
WE'RE WORKING FOR YOU'
An Equal Opportunity/Affirmative Action Employer
City Clerk Use Only
Finance Commit
Approval Date ( (.,t l .
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Parking Maintenai Department to expend
$ 3,167.50 plus est. shipping costs of $ 133.00 to pay for or purchase
100,000 Federal SST Tickets with printing
This purchase or expenditure is being made because:
Replenish tickets for Commerical St. Parking Ramp
Vendor selected for this purchase: Cleveland Access Controls
E Bids or written quotes were taken on this purchase, as follows:
Cleveland Access Controls Des Moines, IA
$3,167.50
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
040-17-7 2045 5 elb-i7--7 - %55�
(Fund - Department - Activity - Account Number) (Project Code)
r /toOO
$ E4?Ir6•/-9
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
�2t /;/? 7; 1.. 2-fi,6 -1 5-6:.,)013
(signature bep . Head or Designee) ` D to (Signature Finance Dept. Review) Date
.72 ,L 0 5- 13
K:\shared goodies\forms\2013-May-Expenditure Pre -Authorization -Parking Ramp Spitter Tickets.xls (Mar 2010)
Approval Date
City Clerk Use Only
Finance Committee,
(1I,%C)(
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,401.40
plus est. shipping costs of $ 70.90 to pay for or purchase
new pump for boiler in corporate hangar.
This purchase or expenditure is being made because:
boiler in hangar not working, pump needs to be replaced to repair it.
Vendor selected for this purchase: WBC Mechanical
n Bids or written quotes were taken on this purchase, as follows:
WBC Mechanical $1,472.30
Johnstone Supply $1,731.76
Plumb Tech - unable to supply part needed to be comparable with boiler
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 4/22/13 Finance approved @ $1,401.40, need to «ad $7D `iD
rE,(3i,,t c.C5t
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund
El
Bonds
❑
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 29 7700 1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
nature Dept. Or '.ignee)
$
(Project Code)
133, 300.00 ✓
21 l3 7r1.ui-r-L-G� c:ILtki/L 't_
d` 3 ?i3
to (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Corp Hgr Boiler Pump.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date lX ( r)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 1,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Move 3 vehicle lifts to Public Works Building
(Disassembly, disconnection, re -assembly, reconnection, inspection and certification)
This purchase or expenditure is being made because:
Move 3 vehicle lifts from Cop Shop to new Central Garage
Vendor selected for this purchase: Tom Hovland
pi Bids or written quotes were taken on this purchase, as follows:
I I Bids or quotes were not taken on this purchase because:
Limited number of vendors licensed to inspect and certify vehicle lift installation
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
❑
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
408-18-7950-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
K:\shared goodies\forms\Central Garage - Move of Aerial Lifts to Public Works Building (Mar 2010)
(Project Code)
$ 15,023.42
City Clerk Use Only
Finance Committee
Approval Date G%� u �y ( % 0 t
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 2,100.00 plus est. shipping costs of $ 75.00 to pay for or purchase
1200 Crystal Cap storm inlet markers
This purchase or expenditure is being made because:
Our current supply of storm inlet markers will be exhausted this spring and per the
City's NPDES permit, all public storm inlets must be marked or remarked as needed.
Vendor selected for this purchase: ACP International, Arlington, Texas
nX
Bids or written quotes were taken on this purchase, as follows:
Provided quote is $1.75/each for 1000-1999 inlet markers.
Quoted shipping and handling is $40.45.
The City is currently using ACP product #CC-378.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
General Fund
Bonds
Road Use Tax Sewer n Sanitation
❑ FederaUother grants n Other (specify) Storm Water Fee
This expenditure is to be coded to the following budget line -item:
521-07-7830-1555
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 5,000.00
$ 5,000.00
Respectfully submitted,
CIA n./ 'i/z zZ1.3 7 %,r6 e 1.:;-e �zor3
(Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\formswlarker Pre -Authorization 5_6_13.xlsx (Mar 2010)
WAYNE CASTLE
From: Judy Brown <jb@acpinternational.com>
Sent: Monday, April 22, 2013 12:45 PM
To: WAYNE CASTLE
Subject: Re: Storm drain markers
The Unit Price for 1,200 CC-378 (Crystal Cap Markers 3 7/8") would be $1.75 each with an approx shipping
cost of $40.45.
Judy (JB) Brown
Customer Service
ACP International
521 N. Great Southwest Pkwy
Arlington, TX 76011
(P) 817-640-0992 ext 100
(F) 817-633-3131
C
INTERNATIONAL.
On Apr 18, 2013, at 5:07 PM, WAYNE CASTLE wrote:
1 B,
I just spoke with you on the phone (Thursday at about 4:50 pm) about ordering 1200 of the regular oval 3-7/8" crystal.
cap markers. What would the price for shipping this order to Waterloo, Iowa?
Thank you.
W. Wayne Castle, PLS, El
Associate Engineer
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
P: (319) 291-4312
F: (319) 291-4262
1
City Clerk Use Only
Finance Committee
Approval Date i U: 1 _
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,369.00 plus est. shipping costs of $ n/a to pay for or purchase
Young Arena ammonia ice system annual preventative maintenance & safety improvements
Please note that additional funding may be needed for any worn or broken parts.
This purchase or expenditure is being made because:
The ice system prevenative maintenance program is completed each summer in
preperation for the upcoming ice season.
Vendor selected for this purchase: All Temp Refrigeration
n Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff
has performed all maintenance work on the Young Arena ice system since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I i I General Fund n Road Use Tax El Sewer Sanitation
nBonds
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
R e spect#uUysubmitted,
ep I -'ea. or Designee)
(Project Code)
$ 10, 000.00
$ 5,509.50
/ IiJ6li✓i. 646.-Z-G=r i.G'1 7 -1L•)3
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Ice System 2012 Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date C3 ( I� ( t 3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me $2,500.00 plus est. shipping costs of $ N/A to pay for or purchase
additional baseball/softball uniform items.
This purchase or expenditure is being made because:
Additional various uniform sizes are needed after the completion of our uniform
distribution nights.
Vendor selected for this purchase: BSN Sporting Goods
nBids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
BSN was original low bid on jerseys and will honor that price (plus shipping) and has
the sizes of pants needed and will combine shipping costs for the items.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1566 Optimist Equipment
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted&
(Project Code)
$ 42,000.00 ✓
$ 14,197.00
`kignature Det. Head or Designee) Date (Signatbre Finance Dept. Review)
Date
K:\shared goodies\forms\extra uniforms pre auth.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 61u.
(✓ �' ( J
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,460.00 plus est. shipping costs of $ n/a to pay for or purchase
Replacement and installation of (11) ammonia safety relief valves for the arena ice system.
Please note that additional funding may be needed for any worn or broken parts.
This purchase or expenditure is being made because:
These valves are important saftey parts and are required to be replaced every 5 years.
Vendor selected for this purchase: All Temp Refrigeration
Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff
has performed all maintenance work on the Young Arena ice system since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
17 l General Fund n Road Use Tax Sewer n Sanitation
Bonds ri Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 10,000.00
and the current available balance is
Respectfully submitted,
2 }cam CC G zG L `7z /3
(Signature I Head or Designee) Date (Signature Finance Dept. Review) Date
$ —
K:\shared goodies\forms\Ice System Relief Valve Replacement 2013 Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe
Approval Date �� ( 5
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 13,326.47 plus est. shipping costs of $ to pay for or purchase
One John Deere snow blower, one front snow blade, one JoDalePerry 1565 cab.
This purchase or expenditure is being made because:
this will allow an additional 1565 mower to also be used as snow removal equipment.
Will be funded with DuPont funds.
Vendor selected for this purchase: John Deere Company
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Blade & blower pricing are previously bid State of Iowa DOT pricing through
Waterloo Implement. Waterloo Implement is only JoDalePerry vendor in this area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer I I Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respecffut] submitted,
(Signature Dept. H1ead or
(Project Code)
$ 14,000.00 /
$ 14,000.00
7 -/ ^ S �,� .c /t,',(: (x (
signee) Date Signature Finance Dept. Review) Date
K:\shared goodies \forms\Expenditure'Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee (
Approval Date cf)1 1 / y� C 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,320.00 plus est. shipping costs of $ to pay for or purchase
6 Norway Spruce Trees
This purchase or expenditure is being made because:
Replace trees at Gates Golf Course that were killed by Imprelis - DuPont Product that
was used for weed control, but caused extensive tree damage as well.
Vendor selected for this purchase: Meyers Nursery
X
Bids or written quotes were taken on this purchase, as follows:
Meyers Nursery is only source that had desired species and size available at this
time.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer ri Sanitation
Federal/other grants n Other (specify)
x
❑ Bonds
This expenditure is to be coded to the following budget line -item:
010-37-4100-1536
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head,4r Designee)
$ 5,000.00 '-
$ A/3,575.00 V
Date (Signature Finance Dept. Review)
Date
K:\shared goodies \forms\Gates tmprelis planting.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date l( i1 Ci?
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,868.75 plus est. shipping costs of $ to pay for or purchase
Grass seed for the three municipal golf courses.
This purchase or expenditure is being made because:
to maintain the turf on the golf courses, repair winter kill on the turf.
Vendor selected for this purchase: D&K Products Des Moines IA
Di( Bids or written quotes were taken on this purchase, as follows:
D&K Products, Des Moines $2,868.75 products matches seed currently used.
United Seed, Des Moines, same price PLUS $20 per pallet shipping.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
General Fund
Bonds
Road Use Tax
riFederal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4125-1537
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 12,150.00 '7
and the current available balance is $ 8,605.00
Respectfully submitted,
'(Signatures beet. ad or Designee) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
(Signature Finance Dept. Review)
Date
City Clerk Use Only
Finance Committee
Approval Date �i°' 1 2t i )
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 3,612.00 plus est. shipping costs of
Leisure Services Department to expend
$ to pay for or purchase
Paving in front of gate at Warren golf course maintenance shop.
This purchase or expenditure is being made because:
to remove the dirt/gravel drive at the maintenance shop.
Vendor selected for this purchase: Cunningham Construction Cedar Falls IA
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Cunningham Construction is already on -site for the larger parking lot area in this
area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
Bonds
Road Use Tax n Sewer Sanitation
Federal/other grants
X
Other (specify) BH Gaming
This expenditure is to be coded to the following budget line -item:
426-37-4120 2174 37GLF.BDRN
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Finance Dept. Review) Date
(Signature Dept.
$ 642,000.00 V
d or Designee) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date '5(4' ( 1 )
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 6,105.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Edge network switches (Extreme X440-48p switches, quantity of 3)
This purchase or expenditure is being made because:
Switches are 7+ years old and need to be replaced.
Vendor selected for this purchase: Networks Inc
Bids or written quotes were taken on this purchase, as follows:
Networks Inc: $6,105
CDWG: $11,272.71
Newegg: $8,360.97
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax ❑ Sewer Sanitation
nBonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
411-01-8225-2106
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 75,000.00 V
and the current available balance is
$ 11,539.97
Respectfully submitted,
4,6570,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Extreme switches 5-6-13.xts (Mar 2010)
Networks;
L$ nlnIO
[� ION]
Customer
City of Waterloo, Iowa (C01471)
715 Mulberry Street
City Hall
Waterloo, Iowa 50703
(P) (319) 291-4301
Customer PO:
None
Special Instructions:
None
telnttesw-
NetWorks Inc / ItNetGear
2255 73rd Street
Windsor Heights , Iowa 50324
United States
http://www.networks-inc.com
Terms:
Undefined
Bill To
City of Waterloo, Iowa
Accounts, Receivable
715 Mulberry Street
City Hall
Waterloo, Iowa 50703
(P) (319) 291-4301
QIobt on
Date
Apr 29, 2013 9:31 AM
CDT
Expiration
Date
May 14, 2013
Doc #
28694 - rev 1 of 1
Description
3 / Extreme Networks Summit X440-48p
SalesRep
Penniman, Christine
(P) 515-222-2281 ext. 3
(F) 515-221-0175
Customer Contact
O'Brien, Matt
(P) 319-291-4598
matt.obrien@waterloo-ia.org
Ship To
City of Waterloo, Iowa
O'Brien, Matt
715 Mulberry Street
City Hall
Waterloo, Iowa 50703
(P) (319) 291-4301
Ship Via:
FedEx Ground
Carrier Account #:
None
Extreme Networks Summit X440-48p
1 Switch - L3 - managed - 48 x 10/100/1000 + 4 x shared Gigabit SFP - rack -mountable - 16506 3 No $2,035.00 $6,105.00
PoE+
Subtotal: $6,105.00
Tax (0.000%): $0.00
Shipping: $0.00
Total: $6,105.00
Quotes are valid for 15 days. Pricing and/or availability is subject to change without notice.
These prices do NOT include applicable taxes, shipping, delivery, labor, project time or cabling service fees unless specifically listed
above.
For rush overnight order requests, please notify the Networks Sales Team by 1:00 (CST) to better guarantee overnight delivery. Credit
Card transactions will incur a 3% processing fee.
Returns: Up to a 30% restocking fee may apply to all unopened product returns; no retum is allowed on opened items unless agreed -to
in writing by NetWorks, Inc.
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Extreme Networks Summit X440.480 - switch - 48 oorts - manaaed
- rack -mount
IVFG Part#: 16506
COW Part#: 2645488
UNSPSC: 43222612
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City Clerk Use Only
Finance Committee �,c
Approval Date 67'U� I 6 t
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Parking Maintnen, Department to expend
$ 1,722.41 plus est. shipping costs of $ 70.00 to pay for or purchase
2 - Single Parking Meters and 15 - Canisters
This purchase or expenditure is being made because:
Meter Replacement Project
Vendor selected for this purchase: POM Incorporated
n Bids or written quotes were taken on this purchase, as follows:
POM Incorporated Russellville, AR
$1,722.41
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax D Sewer ❑ Sanitation
ElBonds 0 Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
412-17-7910-2126
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 70,000.00 V
and the current available balance is $ 69,983.96
Re pectfully submitted,
(Si•nature De• . =ad or Designee)
ate (Signature Finance Dept. Review)
Date
K:\shared goodies\forms\2013-April-Expenditure Pre -Authorization -Single Meters and Canisters.xls (Mar 2010)
City Clerk Use Only
Finance Committ Approval Date (U( JLrr��,
' t 3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 3,200.00 plus est. shipping costs of $ to pay for or purchase
Speed Limit, Street Name and Misc. Regulatory Signs
This purchase or expenditure is being made because:
Update signs
Vendor selected for this purchase: Newman Signs
E Bids or written quotes were taken on this purchase, as follows:
Newman Signs, Inc. Jamestown, ND $37.50 each
Iowa Prison Industries Anamosa, IA $41.50 each
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund n Road Use Tax 0 Sewer 0 Sanitation
Bonds
n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
411-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitt d,
rr
( ignature De
(Project Code)
$ 15,000.00 7
$ 11,287.39 `�
Head or Designe// Date (Signature Finance Dept. Review)
,i3
Date
K:\shared goodies\forms\2013-April-Expenditure Pre -Authorization -Speed Limit, street name, regulatory signs, $3,200.xls (Mar 2010)
City Clerk Use Only
Finance Commit r
Approval Date 7l( l26 h)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,844.00 plus est. shipping costs of $ 300.00 to pay for or purchase
4 - Speakers for Early Warning Siren on Logan Ave.
This purchase or expenditure is being made because:
Siren has failed.
Vendor selected for this purchase: Keltek Incorporated
E Bids or written quotes were taken on this purchase, as follows:
Keltek, Incorporated Baster, IA $2,844.00
Iowa Prison Industries Anamosa, IA $41.50 each
El Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund E Road Use Tax ❑ Sewer 0 Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-1720-1377
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res•.-ctfully submitted
c
(Signature Dept. He d or Designee)
(Project Code)
$ 2,775.00 ,r_ L) ��r1 a . (%5
$ l53 du r a�Od' , ,714` .3/63
, % 'ai, .t / Liu 4 if �,-<oI3
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2013-April-Expenditure Pre -Authorization -Early Waming Siren Speakers - Logan Ave. Siren.xls (Mar 2010)
City Clerk Use Only
Finance Committ .
Approval Date LAY ( ()
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,276.00 plus est. shipping costs of $ 100.00 to pay for or purchase
100 Street light connectors and covers
This purchase or expenditure is being made because:
Upgrade connectors
Vendor selected for this purchase: Crescent Electric Supply Company
E Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA
Electrical, Engineering & Equipment Co. Waterloo, IA
$12.76 each
$14.50 each
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund I ^ I Road Use Tax n Sewer ❑ Sanitation
❑ Bonds n Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-1720-1521
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 24,900.00
and the current available balance is
Respectfully submitted,
$ 7,616.56,E
(Signature lept. ead or Designee) V Date (Signature Finance Dept. Review) Date
K:\shared goodies\forrns\2013-April-Expenditure Pre -Authorization -Street light connectors and covers.xls (Mar 2010)
City Clerk Use Only
Finance Committ�ei 1
Approval Date (G'
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS
$ 3,460.00 plus ext. shipping cost of $ 0.00
Sewage water hauling e wtergew c. y
Departmant to expend
to pay for or purchase
This purchase or expenditure is being made because:
North Hacket lift station wetwell could not handle the flow coming into the lift
getAmpaptgtiglii esday April 17 to April 19 had to pump the excess flow into
a Nutri Ject tanker truck with a load etand. This is because of the rainfall
EiBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Nutri Ject is the only company close enough with this emergency equipment
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: nSewer: Sanitation:
nBonds:
❑FederaUother grants: nOther(specify):
This expenditure is to be coded to the following budget line -item:
5,0/14/5200/1341
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
z2 -13
(Project Code)
$ 290,000.00 `7
$ 109,833.09 ✓
4d/19/2013 PRI 10133 FAX 3199883506 municipal Pipe Tool
UIl001/002
NUTRI-JECT SYSTEMS, INC.
515 5TH STREET - PO BOX 398 - HUDSON, IOWA 50643
Phone: 319-988 -4205 Fax: 319-988-3506
Turnkey Blosollds Management, Dredging, Digester Cleaning, Biosolids Hauling,
Land Application of Dry and Liquid Biosolids, High Pressure Water Blasting
phone 291-4553
fax 291-4523
Sold To:
City of Waterloo
Water Pollution Control
3505 Easton Ave.
Waterloo, IA 50702
Ship to:
City of Waterloo
Water Pollution Control
3505 Easton Ave.
Waterloo, IA 50702
Invoice
Invoice Number:
5707
Invoice Date:
Apr 19, 2013
Customer ID
WATERL
Sales Rep iD
Order Number
Shipping Method
N/A
Payment Terms
Net 15 Days - -
Ship Date Due Date
5/4/13
Quantity
Description
Unit Price
Extension
2.00000
2.00000
28.00000
North Harlot LIR Station
Load Stand & Hose 4/9 to 4/19/13
Semi tanker rental 4/17 - 4/19/13
Setup, mobs, hauling, demobe
168,000 galbns hauled 28 loads
150,00000
250.00000
95.00000
300.00
500.00
2,660.00
RETURNED PARTS ARE SUBJECT TO A 20% RE -STOCKING FEE
Subtotal
Sales Tax
Freight
Total Invoice Amount
3,460.00
3,960.00
Interest Rates: Invoices are due 15 days after date of invoice. Interest wit be charged on al past due invoices at the fate of
1.5% per month. If payment le not received within 15 days of Invoice, interest will be assessed from the first day pest due.
Statements MI be sent on a monthly basis.
We hereby guarantee that the goods Covered on this Invoice Were produced or manufactured in accordance with the applicable
provisions of the Falr Labor Standings Ad of 1938. Our responsbuhy ceases after we obtain receipt In good order from transportation company.
All claims for damages, delay, or toss must be made against the transportation company.
041/'9./2013 FRI 10:33 FAx 3199883506 municipal Pipe Tool Q002/002
515 FIFTH STREET
BOX 398
HUDSON, IOWA 50643
PHONE (319) 988-4601
FAX (319) 988-3506
4-19-13
Waterloo WPC
Hauling from Lift Station N. Hacket Rd.
4/9/13 8:35 am NJS received call from Keith Kerns for the portable load stand , to be mobilized
to Iift station site on N. Hacket Rd.
4/9/12 3:30pm mobilized the load stand to site. Set-up load stand, hook up additional lay -flat
6' hose. Don Coates 2.0 hr
4/17/13 10:04pm We received a call from Keith Kerns to send the semi tanker to
N. Hacket site
4/17/13 Semi Driver #1 Hudson to N. Hacket Rd 10:30pm 11:0Opm Jesse Beck
Semi Driver #1— 2 loads Hauling 11:O0pm to 12:O0am
4/18/13 Semi Driver #2 — mobe to N. Hacket Rd 11:30pm to 12:00am Al Kuennen
Semi Driver #2 -10 loads Hauling 12:00am to 9:O0am
4/18/13 Semi Driver #3 — mobe to N. Hacket Rd 8:30am to 9:00am Russ Brown
4/18/13 Semi Driver #3 Hauling 13 loads 9:OOam to 7:O0pm
4/18/13 Semi Driver #2 — Hauling 3 loads 7:00pm to 10:30pm Al Kuennen
4/19/13 Semi Diver #4 De -mobilized semi/tanker Gary Oliphant
Load Stand rental: $50.00 / day 4/9/13 to 4/19/13.
$150.00 / wk
Semi/ tanker rental $250.00 / day 4/17/13 to 4/19/12
Set-up, hauling mobe de-mobe $95/ hr
Bruce Jensen
Operations Manager
NJS
11 days
2 days
28 hrs
.5 hrs
1 hr.
.5 hrs
9 hrs
.5
10 hrs
3.5hrs
1.0 hr
$300.00
$500.00
$2,6125.5
Dredging • Land Application of Biosolids • Residual Management
www.nutrlJect.com
City Clerk Use Only
Finance Committeer�(
Approval Date Cif Li' ( 0 1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 2,755.00 plus ext. shipping cost of $ 100.00 to pay for or purchase
Pump
This purchase or expenditure is being made because:
Need to replace worn out polymer pump # 1
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Mc2 is the rep for purchase of Polyblend Pumps these are the ploymer pumps that are
used in the Thickner bldg. And the Filter bldg.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: ❑Road Use Tax: Sewer: Sanitation:
❑Bonds:
❑Federal/other grants:
ther(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 265,000.00 V
$ 36,784.78 `/'
;'t` lr.,,U,
04/24/2013 23:12 4023333663
MC2 INC PAGE 01/01
Mc2, Inc.
2320 S. 15b1hCircle • Omaha. Nebraska 68130-2S1 1 • Phone (4021 333-9660 • FAX (4021 i 3i 9653
FAX MEMO
DATE: 4//ZSVi
AT7N���o�
COMPANY: l ,41-7 ,l*
FAX #: -j/Q - ,?9/- 15- 3
SUBJECT:
FROM: Tony Bilek
Total Number of Pages: /
MESSAGE:
l,2 S/14-,,-2 1�I -
/A -1_. %ta At' e.G.'
E %90 -, <C6 - / J /.Si /--
/C-- /S •' ,.-77-‘?-
.—4-97,1 Zi Ems yI' i..
41
.
.,.;_
1'
;
= � _ /
Tv Gifu GUI/�
, / j/f, A.L..,--f c' /'/L ' Fj LL'.ti-
/914 ;'• 1._-/C /.>
Tony Bilek
Mc2 Inc.
City Clerk Use Only
Finance Committee
Approval Date A 0:1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 1063.22 plus ext. shipping cost of $ 0.00 to pay for or purchase
Pipe
This purchase or expenditure is being made because:
To lay PVC pipe on top of ground to be able to pump sludge to the sludge storage t4,r
pifr The origanal pipe line is plugged with struvite and we are trying to unplug this
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Schimberg is the company that has the lower price on PVC pipe plus in this emergency
they had amble pipe to complete this work
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: Sanitation:
nBonds:
oFederavother grants: ❑Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1378
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
(Project Code)
$ 20,000.00 ✓
$ 17,698.62 /
Respectfully submitted,
%cY
i.
L-,:1 5f- f3
APR. 23.2013 8:38AM
SCHIMBERG CO.
SCHIMBERG CO NO. 4754 P. 1
PRICE QUOTATION
1106 Shaver Road NE
Cedar Rapids, IA 52402
Eh:319-365-9421 FAX: 319-365-9867
www.schimberg.com
WATERLOO CfTY HALL
715 MULBERRY ST
WATERLOO, IA 50703
PHONE(319) 291-4323
Fax 3'9- aO WSa3
!lale Ogg. ::
04/23/13
Qpata Numbs! ' "' .:
7145560-00
Quote Expiratlodouie
_ 04/30/13
Writer :: ::::::::: :
Steve Reek
Sale'spodda •
DAN MAY
Y
Total Weiyhr` :;::::" ... ,;
2608.75000
Freight.Tertns. ': • :'"
DELIVERED
PYacedBy' .
14t ll\! JESSE
Ship
. 'To;•. ;'.:.
:.,'
CITY OF WATERLOO
WATERLOO CITY BALL
715 MULBERRY ST
WATERLOO, IA 50703
.''.:%Iles
Req Ship'Datq
Sbfp /'Flint"=
"� .'., :r
;a `'. Ship;, a' . ..
NET 30 DAYS
04/23/13
SCHIlVIBERG CEDAR RAPIDS
j
S CO TRUCK
Line
g
NS
part Number And Description
Quantity
'Ordered '
Oty
U/M
Net
Price
Ext.
Price
1
80102010600
700.0
FT
433
3031.00
PIPE S40 PVC 6x20
2
88074110600
1 'EACH
18A2
18.42
PVC80 FLG VAN STONE SXS 6
3
84060000400
5
EACH
2.76
13.80
PVC40 CPLG SXS 4
4
QUOTATION BASED ON
0
0.00
0.00
MATERIAL INDICATED. ANY CHANGES,
SCHIMBERG CO. RESERVES TIE
RIGHT TO REVIEW AND APPROVE.
5
IF ITEMS ARE SUBJECT TO
0
0.00
0-00
SUBMITTAL. APPROVAL., SCHIMBERG CO. IS NOT
RESPONSIBLE FOR ALTERNATE PRODUCT.
PLEASE ADVISE ANY REQUIRED CHANGES .
5 lines Total Quote Total 3,063.22
SALESPERSON CONTACT INFORMATION
Steve Reck
sreck®schimberg.com
D7 1-57 f z' 5L //b(f /C1 i2 L,•s-,/ate- 4 •-"-
If "NS" is indicated in the "NS" column or any part number beginning with an "N" or "W" is non -stock material and subject
to manufacturers restock & return freight charges.
— The prices quoted are subject to inventory availability and changes in raw material costs. —
— Jobs with multiple shipments or a duration of more than 30 days must be authorized in advance. --
ustomer Copy
age
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Qommittee approval required?
YES V NO
If so, date approved: 451u.
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE FY2013 submitted by the Center for the Arts Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 26 4250 3875
Payroll Reimbursemt
25,833.86
010 26 4250 1112
Part time Wa•es
25,833.86
TOTAL
$25,833.86
TOTAL
$25,833.86
This amendment is being requested because:
Amend WCA expense & revenue budget to add in the RAI Riverloop Association Inc. part time salary paid to Melissa McKean in FY2013.
$923.00 x 26 payperiods = 23,998.00 plus FICA at 70.61 x 26 payperiods = 1835.86 = total of $25,833.86 for FY2013.
Riverloop Association Inc. than reimburses to the WCA revenue budget for the total costs paid out.
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
Date [ (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:luserslshared goodies forms \Fy2013-Amendm-RAI-MM salary-11-2012 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finan Co mittee approval required?
YES NO �t �
If so, date approved: ✓L 1.1l 'J0/t ( _ 3
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 07 7650 3885
Assessment -SW
48,400.00
010 07 7650 2164
Sidewalks
48,400.00
TOTAL
$48,400.00
TOTAL
$48,400.00
This amendment is being requested because:
Sidewalk repair assessment contract for FY13 was higher than originally budgeted. We have collected revenue from the property owners
that covers these expenses.
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
'24/3- .7-413
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment_Sidewalks.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance pbmmittee approval required?
YES V NO /�/Q
If so, date approved: 'ti l 90 72
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
/
yund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 03 8960 3625
Ins Refunds
70,000.00
010 03 8960 1360
Stop -loss ins
4,600.00
010 03 8960 1368
Medical claims
50,400.00
010 03 8960 1390
Other contr
15,000.00
TOTAL
$70,000.00
This amendment is being requested because:
Budget for anticipated additional claims funded with stop -loss insurance refunds received.
TOTAL
$70,000.00
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\shared goodies\forms\Bdgt Amnd Reg Work Comp FY13 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
FinanceQpmmittee approval required?
YES V. NO �- //�q1
If so, date approved: !l `✓6 L�
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
AmountFund
Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4500 1400
Utilities
14,000.00
010
37
4500
1390
Contractual
6,000.00
010
37
4500
1388
Ice System
8,000.00
010 37 4500 3481
Concession Rev
21,000.0a/
010
37
4500
1553
Merch Resale
8,000.00
010
37
4500
1112
Part Time Salary
8,000.00
010
37
4500
1390
Contractual
5,000.00
TOTAL
This amendment is being requested because:
$35,000.00
TOTAL
$35,000.00
to have funds available for expenses anticipated with the wrestling tournament in June. The revenues have exceeded the budged
amounts.
Prior Committee Actions (Dates):
(Signature De
ad or Designee)
Date /' r (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Cimmittee approval required?
YES V NO _L /
If so, date approved: (7O ( 3
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Central Garage Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 18 7950 3722
St Tax Fuel Refund
2,500.00
010 18 7950 1555
Minor Equipment
2,500.00
TOTAL
$2,500.00
This amendment is being requested because:
Transfer of residual revenues to support departmental requirements.
(Quarterly fuel tax refund amount submitted 4/22/13 - $5529.57) Expect refund NLT 5/15/13
TOTAL
$2,500.00
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee) Date
,
(Signature Finance Dept. Review)
y -,2oi-3
Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Line Item Amendment - 2013 - Transfer of funds for from St Tax Refund to Minor Equipment (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance mittee approval required?
YES / NO
If so, date approved
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
1
010 37 4100 3871
Damage Claims
19,348.29
010
37
4100
1536
trees shrubs
1,000.00
010
37
4100
1555
Small Tools
1,000.00
010
37
4100
2117
vehicles
14,000.00
010
37
4100
1549
lumber
3,348.29
TOTAL
$19,348.29
TOTAL
$19,348.29
This amendment is being requested because:
to budget funds received from DuPont for trees damaged by the DuPont product Imprelis at Gates Golf Course.
This will budget the remaining balance of the DuPont settlement. The funds will be spent to replace trees at Gates Golf course, to purchase
forestry tools, to purchase a pallet jack and to purchase bollards for Riverview Rec Area.
Prior Committee Actions (Dates):
lir��C. �ie�CG��tt/L 2%:/'v7G'�3
(Signature ept. He or Designee) Date ` (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\DuPont Imprelis.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finan C mittee approval required?
YES NO
If so, date approved: (!t;
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 01 8203 3000
Cash/Fund Bal
)1MYRIMAGE'
5,000.00
010 01 8203 1319
Other Prof Service
01MYRIMAGEI
5,000.00
TOTAL
$5,000.00
TOTAL
$5,000.00
This amendment is being requested because:
the donation revenue received for the development of an image campaign was received and originally budgeted to be spent in FY12; however,
the actual expense was not paid until FY13.
Prior Committee Actions (Dates):
i jail
n,,o
a, �`1i1(,1C A- (1'2g1 /4 n1etuCGL. G;,�L�FGL'i f2L'/3
($ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Kiusers\shared goodies \forms\Budget Amendments_FY13.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Financ? Chmittee approval required?
YES VVV NO 1/ C ^�
If so, date approved: ) ((,l'
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 01 6920 3111
Hotel -motel tax
01HMT WCVE
40,000.00
010 01 6920 1393
subsidies
D1HMT WCVE
46,311.00
010 01 6920 3000
Cash
D1HMT WCVE
6,311.00
010 01 6660 3111
Hotel -motel tax
01HMT DISC
8,000.00
010 01 6660 1393
subsidies
01 HMT DISC
30,000.00
010 01 6660 3000
Cash
01 HMT DISC
22,000.00
TOTAL
$76,311.00
TOTAL
$76,311.00
This amendment is being requested because:
1.) hotel -motel tax revenues are expected to be higher than originally budgeted and therefore, the 50% we pay to the CVB needs to be
increased. In addition, 4th quarter FY12 payment was not paid to CVB until FY13.
2.) Discretionary hotel -motel awards are higher than originally budgeted for FY13. In addition, some FY12 awards were not paid
until FY13.
Prior Committee Actions (Dates):
C9 (, [ 41,r(-
\ature Dept. Head or Designee)
Date (Signature Finance Dept. Review)
5r->'i3
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment_Hotel Motel.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Cjmmittee approval required?
YES NO
If so, date approved: c7l (1g l 9e
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Waterloo Housing Authority Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
283 13 5452 1710
Claim & Co
1,000.00
283 13 5452 1301
TEMP AGENCY
1,000.00
283 13 5452 1710
Claim & Co
1,400.00
283 13 5452 1311
ACCOUNTING
1,400.00
283 13 5452 1710
Claim & Co
2,500.00
283 13 5455 1393
Contributions
2,500.00
TOTAL
This amendment is being requested because:
To adjust expenses
$4,900.00
TOTAL
$4,900.00
Prior Committee Actions (Dates):
g422°6—
(Signature Dept. Head or Designee)
,��//-3 cLC') r='-„11'/ 3
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\Budget Amendment 04-22-13 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
City of Waterloo
Line -Item Budget Amendment Request Form
FINANCE DEPT. ONLY
Finanommittee approval required?
YES VVVVVV NO /
If so, date approved: �/ (A/ (9n )
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Library
Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
F nd Dept Activity Acct #
Acct Name
Proj Code
Amount
010 33 3160 3720
donation restricted
33GFT MISC
2,000.00
010 33 3160 1561
office supplies
33GFT MISC
2,000.00
Thomas gift
(furniture)
Vr
010 33 3160 3720
donation restricted
33GFT MISC
500.00
010 33 3160 1582
adult print
33GFT MISC
500.00
Toneff gift
010 33 3160 3720
donation restricted
33GFT MISC
849.8
010 33 3160 1582
adult print
33GFT MISC
849.$
misc donations for materials
TOTAL
$3,349.$
TOTAL
This amendment is being requested because:
gift from Thomas siblings in honor of their father's 90th birthday to be used to help furnish new second floor reading/lounging area
gift from Sandra Toneff to be used to purchase adult materials
$3,349.—
misc gifts from donors designated as materials for the library collection
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
Finance C,drmmittee approval required?
YES V NO
If so, date approved:]
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
,Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
100
_? cc
48669
Debt Service Fund - Cash
4,149,187.00
100
03
8980
2240
Bond Redemption
5,394,422.00 ‘
100
03 8980
3755
Refunding Bond Proceeds
1,200,000.00\01100
03
8980
2240
Bond Redemption
1,200,000.00s
100
03 9050
6050
Revenue Transfers
1,245,235.00"r
100
03 8980
3755
Refunding Bond Proceeds
5,240,000.00
100
03
8980
2240
Bond Redemptoin
6,000,000.00
100
03 9050
6050
Revenue Transfers
760,000.00✓
520
3(.4
-39997
Refunding Bond Proceeds—1^AS/1
1,245,235.00/520
14
9050
2700
Transfers Out
1,245,235.00s
520
14 8980
3755
Refunding Bond Proceeds
760,000.00
420
14
9050
2700
Transfers Out
760,000.00 r
TOTAL
$14,599,657.00
TOTAL
$14,599,657.00
This amendment is being requested because:
To add the redemption of the bond issue that was delayed to July 2012 from June 2012 and to record the anticipated refunding issue to be sold in
June 2013.
Prior Committee Actions (Dates):
4 61-Z73 sd\-01-c
(Signature ept. Head or Designee) Date `-'(Sign ure Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodiesVorms\Budget Amd Debt Service FY13 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO�� 1 V' If so, date approved: I
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2013 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Dept Activity Acct #
Acct Name
Proj Code
Amount
010
08
5885
1400
utilities
D8PRO MTCE
•Fund
2,600.0(1410
08
5885
1371
bldg mtce
D8PRO MTCE
2,600.00
010
08
5885
3000
eityj ' daft
25,000.00
010
08
5885
1371
bldg mtce
D8PRO MTCE
25,000.00
010
08
5700
1533
fuel
100.00
010
08
5700
1313
legal
100.00
010
08
5700
1345
travel
600.00
010
08
5700
1313
legal
600.00
TOTAL
This amendment is being requested because:
to cover over -budgeted and anticipated expenses -
$28,300.00
c.
C- •tL tZ)
TOTAL
$28,300.00
Prior Committee Actions (Dates):
Z,tsS fti� L1„, `J -.;1t,i3
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\bldg mtce.5.1.13.xls (Apr 2003)