HomeMy WebLinkAbout04/01/20131.
2.
FINANCE COMMITTEE
April 1, 2013
5:10 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
Quentin Hart
Approval of Agenda, as proposed.
Approval of Minutes of March 25, 2013
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Michelle Weidner, Chief
Financial Officer
IMFOA Spring
Meeting
Des Moines,
Iowa
April 18-
19, 2013
$240.00
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst
Expenditure
Fire
$2,190.00
Complete Fire House Software System support
Leisure Services
$2,000.00
Meals for participants in Katoski/Kiwanis and Elks
golf tournament
Leisure Services
$1,300.00
1,000 pounds of grass seed for Grand Hotel lot
MIS
$12,444.12
Sonicwall firewall Appliance including comprehensive
protection, analyzer, and high availability unit
Street
$3,800.00
Employee uniform purchase per Collective Bargaining
Agreement
Traffic Operations
$1,520.65
Galvanized street light pole and 8 foot arm
Traffic Operations
$1,607.61
Street light pole and anchors
Waste Management
$18,126.00
Pump repair for KSB pumps
Waste Management
$2,780.00
Pump repair for Con -Agra pump
BUDGET LINE ITEMS TO BE AMENDED
3. Authorization to increase several line items on file in the City Clerk's office in the amount
of $11,505.00—Submitted by Center for the Arts Department.
4. Authorization to increase several line items on file in the City Clerk's office in the amount
of $11,311.00—Submitted by Police Department.
5. Approve the project budget for the Lego Lab funded with a donation from the Junior
League in the amount of $1,000.00—Submitted by Library Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
March 25, 2013
5:10 p.m.
Council Chambers
Members present: Cole, Schmitt, Hart.
Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Hart that the Minutes of March 18, 2013, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Hart that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Steve Carey, Paramedic
Confined Space Rescue
Albert City,
4/9/2013 —
$662.50
IA
4/12/2013
Officer Moore, Police
Basic Spanish for Law
Jolmston,
4/16/13 —
$105.00
Department
Enforcement
Iowa
4/18/13
Paul Huting, Leisure Services
Iowa Park and Rec
Des Moines,
4/8/13 —
$375.00
Director
Assoc Spring Conf
IA
4/10/13
Sgt. Farmer, Officer Bovy, &
Narcotics Canine
Waterloo, IA
4/8/13 —
$750.00
Officer Bose
Workshop
4/10/13
Lt. Carrier
Internal Affairs
Dubuque, IA
5/6/13 —
$870.00
I
Investigations Course
5/10/13
Amended - Sergeant Camarata;
First Line Supervisor
Johnston, IA
April 22-
$3,260.00 +
Sergeant McGeough; Sergeant
School
26, 2013
$144.00 =
Rasmussen; Sergeant Feaker
$3,404.00
Michelle Weidner, Chief
Economic Development
Seattle, WA
4/9/2013 —
$2,365.00
Financial Officer
for Finance Officers
4/13/2013
Phillip Schuppert, Storm Water
International Erosion
Davenport, IA
4/3/2013 —
$450.49
Specialist
Control Association
4/5/2013
Spring Workshop
Ayes: Three. Motion carried.
Mr. Schmitt questioned if the Economic Development training is new. Michelle Weidner, Chief
Financial Officer, noted that this training has not been attended in the past by City staff but will
assist in finding tools to help the projects and better ways to evaluate the projects. The cost is an
estimate but could be cheaper depending on airfare.
Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Fire Dept.
$4,400 + $90.00
Rapid Deployment Craft for water/ice rescue
Fire Dept.
NTE $3,300 +
Replacement lower unit for a 40hp Evinrude outboard
marine motor
Fire Dept.
NTE $3,000 +
$300.00
Parts for Aerial 311 axles
Finance Committee
March 25, 2013
Page 2
Fire Dept.
NTE $2,600
Specialized axle repairs on Aerial 311
Fire Dept.
$8,300.00
Tires for fire trucks
Leisure Services
$3,613.00
Golf course supplies from Standard Golf
Leisure Services
$4,236.00
Chemicals and fertilizers for turf at City parks and ball
parks
Leisure Services
$11,214.00
Pads for concrete containment bins at each of the three
municipal golf courses
Leisure Services
$3,310.00
Pickup and delivery of concrete containment blocks to the
three municipal golf courses
Leisure Services
$13,400.00
HVAC system total evaluation and testing of all units at
Young Arena
Police Dept.
$1,679.98 +
$75.00
Two sets of PPE ballistic level IIIA leg protectors
Waste Management
$5,144.25 +
$400.00
Pump repair
Waste Management
$2,700.00 +
$500.00
Carbon
Ayes: Three. Motion carried.
Mr. Schmitt questioned what a new lower marine motor costs. Pat Treloar, Chief of Fire
Services, reported the cost is $7,000-$10,000. The motor it's self has low use on it. The City is
converting to a prop versus the propeller.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 3000 (Cash/Fund
Balance) and Line Item 1382 (Bldg & Improv) in the amount of $70,000.00—Submitted by
Craig Clark, Building Administrator, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Authorization to increase Line Item 1710 (Claim & Cont)
and Line Item 1390 (Other Contr. Services) in the amount of $4,000.00—Submitted by Ethel
Washington, Housing Authority Director, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice
Report, dated March 25, 2013, pp. 1-27, in the amount of $3,089,316.29, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Mr. Schmitt abstained from the bills payment to Schmitt Telecom.
With no further business before the committee, it was moved by Schmitt, seconded by Hart that
the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Schares
City Clerk
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINT ITEM USED
FY jJ—BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori.inal - Clerk/Finance
STAFF ONLY
010 03 8400 1346
fipL?c
t4
(-C-t'Py - De•artment
NAME(S) AND POSITION(S):
Michelle Weidner, CFO
DATE:
3/27/2013
NAME OF CLASS / MEETING:
IMFOA Spring Meeting
DESTINATION: Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
4/18/2013
RETURN DATE:
4/19/2013
DATE(S) OF MEETING:
4/18/2013-4/19/2013
PURPOSE OF TRAVEL:
Attend the Iowa Municipal Finance Officers Association Spring Meeting
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
100.00 LODGING
MEALS
100.00 REGISTRATION
40.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 240.00
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend
$ 2,190.00 plus est. shipping costs of $ n/a to pay for or puchase
Complete Fire House Software System support.
This purchase or expenditure is being made because:
The software program will be used for fire, reporting and statistical
monitoring of Fire Department runs.
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
We already own the base software. This is the annual charge for supporting the system.
Prior Committee Actions (Dates):
This expenditure is to be coded to the following budget line -item:
010-12-1400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $,000.00 t-/t > 316.6
and the current available balance is $ 2,190.00
Respectfully submitted,
-3-2-/ --i 3 ter; 6._ t ) 3 r-A.3_
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
userslshared goodieslforms\[File] (April 2003)
City Clerk Use Only
Finance Committee
Approval Date Lt 1 013
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,000.00 plus est. shipping costs of $ to pay for or purchase
meals for participants in Katoski/Kiwanis and Elks golf tournament, South Hills and Gates
Golf academy, and other sports programs.
This purchase or expenditure is being made because:
Meals/snacks are provided as part of the program. Registration fees are charged for the
programs. Golf academy held in May, Katoski held in Jn, others in Jly, Aug. Camp in March.
Vendor selected for this purchase: Various venders will be used.
U Bids or written quotes were taken on this purchase, as follows:
I ^ I Bids or quotes were not taken on this purchase because:
Various vendors are used to provide meals/snacks.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund n Road Use Tax Sewer n Sanitation
Bonds
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1556
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Food preauth.xlsx (Mar 2010)
(Project Code)
$ 9,350.00 !
$ 2,034.00V
03/27/2013 08:01 3192914297
WATERLOO LEISURE SER
PAGE 02/02
City Clerk Use Only
Finance Comtrri
Approval Date 1\ I
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,300.00 plus est, shipping costs of $ to pay for or purchase
1,000 pounds of grass seed for Grand Hotel lot.
This purchase or expenditure is being made because:
to comply with storm water regulations.
Vendor selected for this purchase: Waterloo Mills Co. Waterloo IA
Bids or written quotes were taken on this purchase, as follows:
Waterloo Mills, Waterloo $1,300.00
D&K Products $1,650.00
United Seed $1,650.00
• Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense;
❑X General Fund [] Road Use Tax n Sewer ❑ Sanitation
O Bonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110 1537
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 10,520.00 V
$ 1,657.00
(Signature Dept. He +esignee) Date (Signature Finance Dept, Review) Date
K:\shared goodies\forms\expenditure Pre-AuthorizaUon.xls (Mar 2010)
City Clerk Use Only
Finance Committe Approval Date 1 1 L�/� 9 V 1-3
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 12,444.12 plus est. shipping costs of $ 0.00 to pay for or purchase
Sonicwall Firewall Appliance including comprehensive protection, analyzer, and
HA (high availablity) unit.
This purchase or expenditure is being made because:
The city's firewall is nearly a decade old and software based rather than hardware
based. This is necessary to ensure security and functionality for the city's network.
Vendor selected for this purchase: Dell
Bids or written quotes were taken on this purchase, as follows:
Dell: $12,444.12
CDW: $13,389.06
Provantage: $12,910.05
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer
El
Other (specify)
This expenditure is to be coded to the following budget line -item:
412-01-8225-2106
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00 V
and the current available balance is $ 89,785.18 f/
Respectfully submitted,
//3
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K.\shared goodies\forms\firewall 4-1-13 (Mar 2010)
3/26/13 Find a Laptop, Notebook Desktop, Server, Printer, Software, Sertice, Monitor or TV at Dell.
View/Print Cart
Pnnt Page
Waterloo, Iowa
E-quote Number: 1008427858610
E-quote Name
Saved By:
Saved On:
Expires On:
Premier Page Name
SonicWall
Matt O'Brien
Matt.OBrien@WAT RLOO-IA.ORG
Tuesday, March 26, 2013
Thursday, April 25, 2013
Waterloo, low a
E-Quote Description
Phone Number:
Purchasing Agent:
Notes/Comments:
Additional Comments:
Dell SonicWALL Stellar-SONICWALL NSA 4500 NSA COMP GATE
SEC STE 3 YR
Manufacturer Part# 01-SSC-9237
Dell Part# A1510351
SonicWall Frew all
(319) 433-1800
Dell recommends Windows.
Qty
Unit Price
1
$5,319.60
TOTAL: $5,319.60
O'vz,:Y1FU�
ANALYZER SOFTWARE FOR NSA 4500 PRO 4060 4100 5060
Manufacturer Part# 01-SSC-3381
Dell Part# A5530510
Qty 1
Unit Rice $343.20
TOTAL: $343.20
Dell SonicWALL NSA 4500 High Availability HA Unit Appliance
Manufacturer Part# 01-SSC-7050
Dell Part# A1755490
Qty
Unit Rice
$2,885.22
TOTAL: $2,885.22
Dell SonicWALL NSA4500 - Security appliance
Manufacturer Part# 01-SSC-7012
Dell Part# A1502570
Qty
Unit Rice
1
$3,896.10
TOTAL: $3,896.10
Sub -total $12,444.12
Tax
Total Pricel
In the event that you are subject to a tax holiday,
you w ill not be charged tax.
AC Iree, AC It3Rn/month:2
premierecomm.dell.con✓del Istore/PopU ps/popup__printcart.aspx'?c=us&cs=rc1158091 8,1=en8s=s1g 8itemtwe=
1/2
3/26/13
CDW Shopping Cart
800.808.4239
Shopping Cart
Dell SonicWALL Comprehensive Gateway Security Suite for
SonIcWALL NSA 4500
IFG Part#: 01-SSC-9237
CDW Part#: 1406732
UNSPSC 43233204
Pricing Option Applied: Extranet Rice
In Stock
$5,559.06
$5,559.06
Dell SonicWALL Analyzer for NSA 4500, PRO 4060, PRO 4100, PRO 1
5060 - licens
PoFG Part# 01-SSC-3381
CDW Part#: 2543334
UNSPSQ 43232901
Pricing Option Applied: Extranet Rice
In Stock
$440.00
$440.00
Dell SonicWALL NSA 4500 High Availability - security appliance
lvFG Part#: 01-SSC-7050
CDW Par*. 1521899
UNSPSC: 43277501
Pricing Option Applied: Extranet Price
1.3days
$3,144.00
$3,144.00
SonicWALL NSA 4500 Multi -Core United Threat Management
Appliance
WFG Part#: 01-SSC-7012
CDW Part#: 1385099
UNSPSC. 43222501
Pricing Option Applied: Extranet Price
1.3 days
$4,246.00
$4,246.00
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AVerVision U15 - document Microsoft Natural Ergonomic
camera Keyboard 4000
$175.55 Extranet Price $45.88 Extranet Price
Subtotal: $13,389.06
Tax and shipping will be calculated in checkout.
Lease Option ($417.74 /month)
StarTech.com Active USB 2.0 Cyber Acoustics ACM 70B -
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Dell SonicWALL Comprehensive Gateway Security Suite for NSA 4500 3-Year
Mfg Patti( 01-SSC-9237 Provantage# SONCOQC.
Please choose a shipping destination to see this item's estimated stock availability
and actual shipping charges. See Availability. 100% Satisfaction Guaranteed.
Dell SonicWALL Analyzer Reporting Software for NSA4500, Pro 4060, Pro
4100, Pro 5060
Mfg Part# 01-SSC-3381 Provantage# SONCOHA
Please choose a shipping destination to see this item's estimated stock availability
and actual shipping charges. See Availability. 100% Satisfaction Guaranteed.
Dell SonicWALL SonicWALL NSA 4500 High Availability (HA) Unit
Mfg Part# 01-SSC-7050 Provantage# SON901C.
Please choose a shipping destination to see this item's estimated stock availability
and actual shipping charges. See Availability. 100% Satisfaction Guaranteed.
Dell SonicWALL SonicWALL NSA 4500 Multi -Core UTM Network Security
Applia nce
Mfg Part# 01-SSC-7012 Provantage# SONIOEN.
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Check Out
Quantity US Dollars
5080.05
Remove
11 440.00
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11 3144.00
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4246.00
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US$ Subtotal: $ 12910.05
International Restrictions. Forwarding an item with intemational restrictions to destinations outside of the United
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City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee/
Approval Date 1 1 btit3
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street
Department to expend
$ NTE $3800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
oi,c Employee uniform purchase per Collective Bargaining Agreement
This purchase or expenditure is being made because:
City is required to provide uniforms per Contract
Vendor selected for this purchase: Numerous
QX Bids or written quotes were taken on this purchase, as follows:
Bids were requested from the following companies: Aramark; City Laundry; Cintas
G&K....
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 10-1-2012 : Approved NTE $3500.00
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer Sanitation
nBonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1579
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 5,000.00
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee)
3-zo-/3
Date
$ Gc
dg r
(Signature Finance Dept. Review)
>'ah ,d;_3
Date
K:\shared goodies\forrns\Street Department - Uniform Purchase Update - Mar 2013 (Mar 2010)
City Clerk Use Only
Finance Comm' ee
Approval Date I I 7-1112
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,520.65 plus est. shipping costs of $ to pay for or purchase
Galvanized Street Light Pole and 8 ft. arm
This purchase or expenditure is being made because:
Replace materials damaged in accident - 500 block of Broadway
Vendor selected for this purchase: Crescent Electric Supply Company
El Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $1,520.65.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund E Road Use Tax Sewer n Sanitation
n Bonds Federallother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept Head or Designee)
(Project Code)
$ 27,300.00
$ 10,101.71
(Signature Finance Dept. Review) Date
K:\shared goodies\forms\2013-March-Expenditure Pre -Authorization -replace damaged materials-500 block of Broadway.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committeet'
``
Approval Date Y 1 I I ✓`
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,607.61 plus est. shipping costs of $ to pay for or purchase
Street Light Pole and Anchors
This purchase or expenditure is being made because:
Replace materials damaged in accident at W. 5th St. and Jefferson St.
Vendor selected for this purchase: Crescent Electric Supply Company
E Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company Waterloo, IA $1,607.61
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
❑X
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
9c
/-) ii jr.e,/;,_E`Cc &)L. 1Lc L S-; 1043
(Signature Dept l Head or Designee) / Date (Signature Finance Dept. Review) Date
(Project Code)
$ 27,300.00
$ �69fr1,'1 Sal c�_
K:lshared goodies1forms\2013-March-Expenditure Pre -Authorization -replace damaged materials-W. 5th&Jefferson.xls (Mar 2010)
City Clerk Use Only
Finance Committ e
Approval Date "r' ( I Z
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS
$ 18.126.00 plus ext. shipping cost of $ 0.00
Pump repair
Departmant to expend
to pay for or purchase
This purchase or expenditure is being made because:
Raw wastewater pump #5 is worn out needs to be rebuilt this is 250hp motor & pump
Pump repair
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Quality Pump & Control is the repair rep in this area for KSB pumps
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund: ❑Road Use Tax: Sewer: ❑Sanitation:
nBonds:
❑FederalJother grants: ❑Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 265,000.00
$ 1-8426.-0Q
Quality Pump & Control
840 15th Street S. W.
Mason City, L4 50401
Name / Address
Waterloo, City of
Waste Water Department
715 Mulberry Street
Waterloo, IA 50703-5783
Quotation
Date
Quote
3/I 4/2013
157
P.O. No,
Project
Item
Description
Qty
Cost
Total
KSB 500-500/1808X2G Parts
Part
Upper seal
1
t,308.00
1,308.00
Part
Lower Seal
1
2,088.00
2,088.00
Part
Lower bearing
2
2,074.00
4,148.00
Part
Upper bearing
1
609.00
609.00
Part
PT brg. Temp. Sensor
1
813.00
813.00
Part
Float switch
1
682.00
682.00
Part
Moisture sensor
1
617.00
617.00
Part
Desiccant
1
40.00
40.00
Part
O-ring/easket kit
1
861.00
861.00
Subtotal S11166.00
Sales Tax (5.0%) $0.00
Total $11,166.00
10--"tnz Cast
4
Quality Pump & Control
84015th Street S. W.
Mason City, IA 50401
a
Name / Address
Waterloo, City of
Waste Water Department
715 Mulberry Street
Waterloo, IA 50703-5783
Quotation
Date
Quote #
3/ I /20 l 3
155
P.O. No.
Project
Item
Description
Qty
Cost
Total
KSB 500-500 rebuild with 2 Quality pump and Control
serivce techs.
0.00
0.00
Trip Charge
Labor to disassemble pump with 2 techs
2
1,160.00
2,320.00
Trip Charge
Labor to assemble pump with 2 techs
2
1,160.00
2,320.00
Quality pump will come down and dissemble pump and
then order all parts that are needed. Down time will be 2
to 3 weeks.
/ 1/ �f j�
T!J7
KSB 500-500 rebuild with 1 Quality Pump and Control
service tech assisted by city.
Trip Charge
Labor to disassemble pump
1
1,160.00
1,160.00
Trip Charge
Labor to assemble pump
1
1,I60.00
1,160.00
Quality pump will come down and dissemble pump and
be 2
� •-
then order all parts that are needed. Down time will
to 3 weeks.
•
Subtotal
Sales Tax (5.0°A)
Total S� %ti%, 0
Cily Clerk Use Only
jinancr. Commit(ccl '�h� (
Approval Date 1-
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Department to expend
$ 2.780.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
puma repair
This purchase or expenditure is being made because:
water and oil found in lower bearing housing indicating seal failure needs to be r• tt
rthiAlf.r6tjigris a Con Agra pump
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Quality Pump & Control is the company rep to repair Flygt pumps this repair will be
reimbursed from Con -Agra
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
nBonds: nFederal/other grants: [Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
$ 265,000.00
$ 53,984720. 5I,
`1>
•
; i'!!!!arria / Address
; .
i V'aterloo, Cit.; of 1
i Waste Water Department
i 7!5 Mulberry cil-o-nta i
Wats:rco_ IA 50703-5733
! 1
I I
i 1
!;:!roitt7i-si
„
te'
1.)escni:AE)n. 1 Ory.;;,-; .ro.;;;;
Labor
; Repair of Stainless steel Flyzi 3 i 26 23;; ;
i Rebuild kit to include uppecilower mech. seak alla i
bearings and odatst gasket kit.
Shop labor
Atli:dor megaed good. Found water and nii in iowei
bearng housing indleatinu sea! lailtre. Need to chanau
il seals and bearings,
! 1
:I
2 !!) nit I
5ad.tin
32730C2-
30.00
$1.730.00
City Clerk Use Only
Finance Committee
Approval Date Lilt I?-1513
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the WMS Departmant to expend
$ 2.306.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
sump pump
This purchase or expenditure is being made because:
sump pump to be replaced worn out
sump pump
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
This is a direct replacement from Ferguson Enterprises Inc.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: Road Use Tax: Sewer. ❑Sanitation:
nBonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line -item:
520/14/5200/1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
$ 265,000.00
$ 2;343&00 3/. 3/s `ia
RitFax 3/20/2013 12:04:34 PM PAGE 1/001 Fax Server
0 FERGUSON
ENTERPRISES,
INC:
FERGUSON #1699
920 S HACKETT RD
WATERLOO, IA 50701-3556
12:03:35 MAR 20 2013
Bid No • B224588
Bid Date • 03/20/13
Quoted By.: MDS
Customer: CITY OF WATERLOO
715 MULBERRY ST
WATERLOO, IA 50703
Dollver To: DICK
From: Mike Schaa
Comments:
FERGUSON ENTERPRISES INC #520
Price Quolalion
Phone : 319-235-0222
Fax : 319-235-0444
Page # I
Cust Phone: 319-291-4323
Terms • NET 10TH PROX
Ship To: CITY OF WATERLOO
715 MULBERRY ST
WATERLOO, IA 50703
Cust PO#...: Job Name:
Rem Description Quantify Net Price UM Total
HPGX200JD
"3-4 WEEK LEAD ON ITEM"
2306.00
t/G£S / F2
Net Total: $2306.00
Tax: $0.00
Freight: $0.00
Total: $2306.00
Quoted prices are based upon receipt of the total quantify for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays, lack of product or Increase of
pricing due to cat ises beyond our control, and/or based upon Local, State and Federal laws governing lype of products that can be sold
or put into commerce. This quote is offered contingent upon the buyer's acceptance of Seller's terms and conditions, which are
incorporated by reference and found either following this document, or on the web at http://wdseleyna.com/lerms_condiifonsSale.himl.
Govt Buyers: All items are open market unless noted otherwise.
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE FY2013 submitted by the Center for the Arts -Grants budget Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES
(INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fynd Dept Activity Acct #
Acct Name
Proj Code
Amount
010 26 4265
3000
Cash
26STG.OSG
5,154.00"010
26 4265 1350
EXH EXPS
26STG.OSG
2,000.001
1353
PRINTING
!626STG.OS(
3,154.00t
3
3000
CASH
26HMT.DSMI4
650.00'
1351
ADV.
26HMT.DSMN
650.00 4
3
3000
CASH
26HMT.0001
2,131.00V
1353
PRINTING
26HMT.0001
2,131.00E
1
1390
CASH CARRYOVEF26GFT.SBUS
675.007
3000
CASH
26GFT.SBUS
675.00E
°?A,895.001
3
3000
CASH
26GFT.CMPh
o 895.00��
1390
O.CONTR
26GFT.CMPN
TOTAL
$J#,505.00
TOTAL
$10,505.00
This amendment is being requested because:
Amendment to adjust the Grants -Projects FY2013 budget "�}' C 4 L iVe( Gulno.ui _ Do
�tI /
adiu3t ftg alaose
/-65r6 O5- c/o bAL G. &-36-12. = 5i 21211in (XhriK - (/n 1904C>1 iJ 3c l = (aq9, o
2(0i-i T Cx)J - e/b ha,/ Al (;-�aiz = �r3/ 24GGT CA?PN - eh) bo - (3via ='789 51 bra sOboo
preuiouily kk/ig fec . ) fi i3u5 -previtvsl hiAkje_led 45(wa hatt hat 543 o
Prior Committee Actions (Dates):
(Signature Dept. Heal or Designee) ) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:lusers\shared goodies Vonns1FY2013-Amend-Grams-3-4-2013 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Co ittee approval��required?
YES NO
It so, date approved: f I (ltR:P(�
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 13 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount , /Fund
Dept Activity Acct #
Acct Name
Proj Code
Amount
010
11-1160
3720
Honor Guard
11PROHONR
v
2,986.*
910 11 1160 1579
Honor Guard
11PROHONR
t
2,986.*
010
11 1150
3350
Stim Recovery
11GRT STIM
8,325.1
010
11
1150 1563
Stim Recovery
11GRT STIM
8,325.4,`
TOTAL
$11,311.74
This amendment is being requested because:
This is to conform with the City's budget line item control policy.
TOTAL
STIM - Budget for grant used to purchase equipment
kk12 — tiAdy.et tb erh;6, - (Ain/duet (cweci(
$11,311.
Prior Committee Actions (Dates):
gnature Dept. Head or Designee)
/ ��/!'l L4�.�1-- `!I.CC�:I J".;17
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K \ users \shared goodies \forms\csbudgetamendregform (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Lego Lab — (_Q6:9,a.. Aaate—
City Contract No.
Project Manager
Project Budget Total
Kelly Stern
$ 1,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes x No
Name
x
Jr. League of Waterloo/Cedar Falls
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
During the past two years, a program was initiated at the library called Lego Lab@the Library that has become one of the
most well -attended youth programs offered. Children build Lego creations around a theme; the creations are displayed until
the following month's event. Lego Lab is held the first Sunday of the month from October through April from 2-3 pm.
0.00%
0.00%
0.00%
100.00%
Done None
❑ El
Yes No
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
Page 2 must be attached and signed.
users \michelle-w\forms\project-worksheets-jr-league.xls\page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) Lego Lab an' J( I_eclot Cl✓ou-1"
Department No. project will be budgeted under 33
Activity No. project will be budgeted under 3160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3800 Miscellaneous Revenue
EXPENDITURES:
City Clerk Use Only
Finance Committee
Approval Date -lL f I (113
(Each column should only include amounts by fund)
Fund: 010 Fund:
Fund: Fund:
Total
1,000.00 1,000.00
TOTALS $ 1,000.00 $ - $ - $ $ 1,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1567 Rec Equip/supplies
1,000.00 1,000.00
TOTALS $ 1,000.00 $ - $ $ $ 1,000.00
Arnl' (V-1)1114n 3126170110 (. :,17-,=4/3
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\project-worksheets-jr-Ieague.xls\Page 2 (Donat-non constr) (Mar 2010)