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Home My WebLink About03/25/20131. 2. 3. 4. 5. 6. 7. 8. FINANCE COMMITTEE March 25, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of March 18, 2013 NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Carey, Paramedic Confined Space Rescue Albert City, 4/9/2013 — $662.50 IA 4/12/2013 Officer Moore, Police Basic Spanish for Law Johnston, 4/16/13 — $105.00 Department Enforcement Iowa 4/18/13 Paul Huting, Leisure Services Iowa Park and Rec Des Moines, 4/8/13 — $375.00 Director Assoc Spring Conf IA 4/10/13 Sgt. Farmer, Officer Bovy, & Narcotics Canine Waterloo, IA 4/8/13 — $750.00 Officer Bose Workshop 4/10/13 Lt. Carrier Internal Affairs Dubuque, IA 5/6/13 — $870.00 Investigations Course 5/10/13 Amended - Sergeant Camarata; First Line Supervisor Johnston, IA April 22- $3,260.00 + Sergeant McGeough; Sergeant School 26, 2013 $144.00 = Rasmussen; Sergeant Feaker $3,404.00 Michelle Weidner, Chief Economic Development Seattle, WA 4/9/2013 — $2,365.00 Financial Officer for Finance Officers 4/13/2013 Phillip Schuppert, Storm Water International Erosion Davenport, 4/3/2013 — $450.49 Specialist Control Association IA 4/5/2013 Spring Workshop 9. Pre Authorizations to Expend over $1,000.00 Dept. p Amount +Est S/H Expenditure Fire Dept. $4,400 + $90.00 Rapid Deployment Craft for water/ice rescue Fire Dept. NTE $3,300 + $85.00 Replacement lower unit for a 40hp Evinrude outboard marine motor Fire Dept. NTE $3,000 + $300.00 Parts for Aerial 311 axles Fire Dept. NTE $2,600 Specialized axle repairs on Aerial 311 Fire Dept. $8,300.00 Tires for fire trucks Leisure Services $3,613.00 Golf course supplies from Standard Golf Leisure Services $4,236.00 Chemicals and fertilizers for turf at City parks and ball parks Leisure Services $11,214.00 Pads for concrete containment bins at each of the three municipal golf courses Leisure Services $3,310.00 Pickup and delivery of concrete containment blocks to the three municipal golf courses Leisure Services $13,400.00 HVAC system total evaluation and testing of all units at Young Arena Police Dept. $1,679.98 + $75.00 Two sets of PPE ballistic level IHA leg protectors Waste Management $5,144.25 + $400.00 Pump repair Waste Management $2,700.00 + $500.00 Carbon BUDGET LINE ITEMS TO BE AMENDED 10. Authorization to increase Line Item 3000 (Cash/Fund Balance) and Line Item 1382 (Bldg & Improv) in the amount of $70,000.00 Submitted by Craig Clark Building Administrator. 11. Authorization to increase Line Item 1710 (Claim & Cont) and Line Item 1390 (Other Contr. Services) in the amount of $4,000.00—Submitted by Ethel Washington, Housing Authority Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE March 18, 2013 5:10 p.m. Council Chambers Members present: Schmitt, Hart. Absent: Cole. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of March 11, 2013, as proposed, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Frana; Lieutenant Campbell; Sergeant Hoelscher; Sergeant Richter Glock Armorer Course Cedar Rapids, Iowa April 11, 2013 $840.00 Luke Even, Forestry Foreman Minnesota Shade Tree Short Course Arden Hills, Minnesota March 12- 13, 2013 $445.00 Ben Wagner, Draftsperson Iowa Geographic Information Council (IGIC) Biennial Cedar Rapids, Iowa April 2-4, 2013 $295.78 Mark A. Boesen, Manager of Rehabilitation Services; Jon Martin, Rehab/Relocation Specialists; Matt Chesmore, Rehab/Relocation Specialists IAHO Spring Conference Waterloo, Iowa April 3-5, 2013 $750.00 Larry N. Smith, Waste Management Services Superintendent 22nd Annual IAWEA Biosolids Conference Ankeny, Iowa March 20, 2013 $115.00 Brian Rath, Treatment Operator Supervisor 22nd Annual IAWEA Biosolids Conference Ankeny, Iowa March 20, 2013 $115.00 Pat Treloar, Chief of Fire Services Spring Chief's Conference Ames, Iowa April 9- 10, 2013 $184.00 Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that request to seek bids for the production of the Spring 2013 Storm Water Education Brochure —Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that postage costs associated with the distribution of the Spring 2013 Storm Water Education Brochure —Submitted by Wayne Castle, PLS, EI, Associate Engineer, be approved. Ayes: Two. Motion carried. Moved by Hart, seconded by Schmitt that Recommendation to accept bid from Electronic Engineering at a cost not to exceed $11,003.80 per squad car for the FYE 14 Equipment Installation in squad cars and purchase of needed equipment to outfit six new squad cars — Submitted by Dan Trelka, Director of Safety Services, be approved. Ayes: Two. Motion carried. Finance Committee March 18, 2013 Page 2 Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $5,850.00 + $199.51 New heater coil for airport deicer truck Building/Maintenance $8,402.14 Dell r620 server Leisure Services $2,150.00 Lumber for the completion of the dugouts at Tibbitts Park Leisure Services $24,130.51 LUMEC lighting fixtures for walk paths throughout Riverfront Sports Park Leisure Services $56,894.50 Chemicals and fertilizers for turf management at municipal golf courses Planning $3,810.00 Asbestos removal & window/door caulk of ICCU — 320 West 2nd Street Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $5,165.48—Submitted by Waterloo Housing Authority Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $8,195.07—Submitted by Waterloo Housing Authority Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Authorization to increase several line items on file in the City Clerk's office in the amount of $121,379.00—Submitted by Community Development Department, be approved. Ayes: Two. Motion carried. Moved by Schmitt, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated March 18, 2013, pp. 1-32, in the amount of $1,188,596.08, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. Mr. Schmitt abstained from the bills payment to Schmitt Telecom in the amount of $394.90. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:12 p.m. Ayes: Two. Motion carried. Carol Failor Deputy City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT, STAFF ONLY � i J) LINE ITEM USED i y�iL I� I - FY �) BUDGETED 5:tu, Cr) EXPENDED YTD (/G'g, CZ) THIS REQUEST tit). 5 e LEFT AFTER THIS _ REQUEST 14 I . t=CJ DATE i2.k-i'3 Original - Clerk/Finance `Ca' - De. • rtment NAME(S) AND POSITION(S): Steve Carey DATE: March 19, 2013 NAME OF CLASS / MEETING: Confined Space Rescue DESTINATION: Albert City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April9, 2013 RETURN DATE: April 12, 2013 DATE(S) OF MEETING: April 10, 11 & 12, 2013 PURPOSE OF TRAVEL/TRAINING: To travel to Albert City to provide a Confined Space Rescue class for Valero Renewable Fuel. Depending on class size a second instructor may be needed for the final day. (Previous training was cancelled) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 320.00 LODGING TAXI 95.00 MEALS PARKING REGISTRATION AIRFARE 247.50 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 662.50 BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AN SSARY AND BENE6ICIAL TO THE OF WAS R` DEPAR DATE I APPROVE THIS TRAVEL REQUEST MENT HEAD MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1100-1346 O0. /.'2, 5 "/5" Copy - Department NAME(S) AND POSITION(S): Marc Moore DATE: March 15,2013 NAME OF CLASS / MEETING: Basic Spanish for Law Enforcement DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 16,2013 Return Date: April 18,2013 DATE(S) OF MEETING: April 16-18,2013 PURPOSE OF TRAVEL: Lt Frana is requesting authorization to send Officer Marc Moore to the Basic Spanish for Law Enforcement seminar at the Midwest Counter Drug Training Center on April 16-19,2013, at Camp Dodge. This 3-day course presents skill sets designed to teach Officers basic commands in speaking Spanish. In addition to Spanish language, a special cross-cultural component addresses the elimination of non-verbal communication barriers that will enhance officer safety and effectiveness when dealing with Spanish speaking persons. The cost of registration and lodging are free. The only cost to the city of Waterloo will be meals and a city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $105.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 105.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 105.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY .=/ J� BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER HIS REQUEST STAFF ONLY Gi _; �rc-'C C . c• i /. DATE '%'r /6'::2673 Ori.nal - Clerk/Finance ' Cont NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: April 8-10, 2013 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Spring Conference DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/8/13 RETURN DATE: 4/10/13 DATE(S) OF MEETING: 4/8-10, 2013 PURPOSE OF TRAVEL: To attend state conference of park and recreation professionals .Includes educational sessions, facility tours, and networking opportunities. This conference was held in Waterloo last year. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $120.00 LODGING Incl. MEALS $210.00 REGISTRATION MILEAGE/FUEL TAXI $25 PARKING AIRFARE MISCITOLLS TOTAL FOR ALL: $ 375.00 BUDGET LINE ITEM: 010 37 41001346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ $375 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO PARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1160-1528 FY _2013 BUDGETED 11-PRO-PDK EXPENDED YTD , I ogt. THIS REQUEST LEFT AFTER THIS REQUEST ' /, c/y' DATE �', - 3 /5-' -��i: Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt. August Farmer, Officer Al Bovy, & Officer Steve Bose DATE: March 14,2013 NAME OF CLASS / MEETING: Narcotics Canine Workshop DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 8,2013 Return Date: April 10.2013 DATE(S) OF MEETING: April 8-10,2013 PURPOSE OF TRAVEL: Sgt. Farmer is requesting authorization to send Sgt. Farmer, Officer Al Bovy, and Officer Steve Bose to the Narcotics canine Workshop at the Black Hawk County Sheriff's Training Center on April 8-10,2013 . This 3-day course presents skill sets designed to enhance the proficiency of Officers and their Canine partners in the detection of narcotics along with problem solving the challenges that canine handlers encounter on a daily basis. A Master Trainer from Michigan will instruct the training. Since this training is local the only cost of this training is the registration is free for each team , which will be paid out of the Canine fund. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING TAXI $0.00 MEALS PARKING $750.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 750.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 010-11-1100-1346 j '/_5 Copy - Department NAME(S) AND POSITION(S): Lt. Alan Carrier DATE: March 15,2013 NAME OF CLASS / MEETING: Internal Affairs Investigations DESTINATION: Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 6,2013 Return Date: May 10,2013 DATE(S) OF MEETING: May 6-10,2013 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Lt. Alan Carrier to the Internal Affairs Investigations Course at the Dubuque Police Department on May 6-10,2013,in Dubuque, Iowa. This 5-day course presents skill sets designed to enhance the proficiency of Officers who investigate internal complaints. The course will take the Officers step by step through the process of conducting professional and objective internal affairs investigations. Lt. Carrier will drive to and from the training facility each day so the only cost will be lunch and registration. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 0.00 LODGING $75.00 MEALS $795.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 870.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 870.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 3- VA-- 7.- v-S I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2013_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE "% ' 7 1/5 :26 3 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt.s Rob Camarata, Matt McGeough, Mike Rasmussen, and Jason Feaker DATE: March 15,2013 NAME OF CLASS / MEETING: First Line Supervisor School DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 22, 2013 Return Date: April 26,2013 DATE(S) OF MEETING: April 23-26,2013 PURPOSE OF TRAVEL: Lt Krogh is requesting authorization to send Sgt.s Rob Camarata, Mali McGeough, Jason Feaker, and Mike Rasmussen to the First Line Supervisor School at the ILEA on April 22-26,2013,in Johnston, Iowa. This 5-day course presented by Northwestern University presents skill sets designed to enhance the proficiency of Supervisors and improve their skills to perform their job functions. The cost of registration is $595.00 per Officer and would require lodging and food. A city vehicle will be needed for travel to the training facility. This training was approved by the City Council and Mayor 3/11/13. This Amended request is because of an increase in the lodging of $144.00 total WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING $ 544.00 $380.00 MEALS $2380.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3404.00 iC . L.<--j //4111--- TAXI PARKING AIRFARE MISC/TOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 851.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY r BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Or' • final - Clerk/Finance STAFF ONLY 010 03 8400 1346 7 '7 co Coy - De••rtment NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 3/20/2013 NAME OF CLASS / MEETING: Economic Development for Finance Officers DESTINATION: Seattle, WA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/9/2013 RETURN DATE: 4/13/2013 DATE(S) OF MEETING: 4/10/2013 — `ll 163 PURPOSE OF TRAVELITRAINING: Attend Economic Development for Finance Officers class to learn tools to measure and monitor economic development projects. (If air fare is cheaper to stay until Saturday, I may do that.) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo or Cedar Rapids ESTIMATE OF COST: 635.00 LODGING 250.00 MEALS 580.00 REGISTRATION 100.00 TAXI PARKING 800.00 AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 2,365.00 BUDGET LINE ITEM: 010 03 8400 1346 YES X YES x GRANT REIMBURSABLE NO NO REQUIRED CERTIFICATION TOTAL: $ 2,365.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Michelle Weidner DEPARTMENT HEAD 3/20/2013 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY t BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 01-1,33 7 Co • - De..rtment NAME(S) AND POSITION(S): Phillip Schuppert, Storm Water Specialist DATE: March 21, 2013 NAME OF CLASS / MEETING: International Erosion Control Association Spring Workshop DESTINATION: Davenport, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 3, 2013 RETURN DATE: April 5, 2013 DATE(S) OF MEETING: April 4 — 5, 2013 PURPOSE OF TRAVEL/TRAINING: To attend IECA Spring Workshop on Erosion and Sediment Control, MS4 Management, and Urban Stream Restoration WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 195.00 LODGING 70.00 MEALS 185.49 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 450.49 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 521-07-7830-1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 450.49 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD March 21, 2013 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 in which the budgeted amount is and the current available balance is itted, -N-ao3 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee . Approval Date C'c ( 2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR $ 4,400.00 plus est. shipping costs of $ 90.00 Rapid deployment craft for water/ice rescue. Department to expend to pay for or purchase This purchase or expenditure is being made because: WFR needs a quick deployment device to assist in water/ice rescues. Vendor selected for this purchase: Atlas Outfitter ATR. I I Bids or written quotes were taken on this purchase, as follows: Single source distribution for Oceanid. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 Sanitation (Fund - Department - Activity - Account Number) (Project Code) $ 75,000.00 $ 24,192.86 /(Sigfrbture Dept. Head or Designee) Date (SigNture Finance Dept. Review) Date K:\shared goodies\forms\Rapid Deployment craft.xls (Mar 2010) Atlas Outfitters ATR All Terrain Rescue Equipment and Training P.O. Box 129 • Pembine, WI 54156 Phone 800-776-7199 •FAX 715-324-6503 Email: Training@atlasoutfitters.com FED ID # 39-1841236 DUNS#091373527 QUOTATION Date: March 14, 2013 For: Waterloo Fire Rescue ATTN Bart Samuelson PHONE: 319-231-5380 FAX: EMAIL: ff121wfr@yahoo.com Qtv Item # Descriation **List www.atlasoutfitters.com Cost Extended 1 RDC Oceanid's Rapid Deployment Craft Includes: 2 kayak paddles with bag, fill manifold, installed carpet, tow strap assembly, carrying case, repair kit Exclusive from Atlas: floating tow bridle and rescuer tethers ($47 value) 4400.00 4400.00 4400.00 UPS freight 90.00 Total 4490.00 "List represents non-profit public safety agency discount pricing 2012.01.25 Bart Samuelson Waterloo Fire Depaiuuent ff12 1 wfr@yahoo.com Hello Bart, OceanidTM WATER RESCUE CRAFT Atlas Outfitters is our distributor for IA, MN and WI. Please contact me with any comments or questions. Cheers Kris Walker Director 208.322.3600 Oceanid Inc. • 1801 Chuckanut Ridge Drive ♦ Bow WA 98232 • Tel 208.322.3600 • rdc@oceanid.com ♦ Oceanid.com Rescue Boats Water Rescue Equipment Oceanid RDC Inflatable Rescue Boats Page 1 of 3 About Oceanid The RUC Rapid Deployment Craft .Accessories How -To Guide Training Resources Contact Us OCEONTD Water Rescue Craft 1801 Chuckarut Ridge Drive Boas, WA 98232 USA (208) 322-3600 Water Rescue Craft Tnflatable Rescue Boats $4400 see full details... THE PIJi DEPLO V M Ear CRAFT "it R 1.kfUUr1-TA K WATER RESCUE CR4 S PATENT#. 5,888, i11 CANADIAN PATENT 02,224, 757 Specializing n: • ICE RESCUE • SWIFT WATER RESCUE • RESCUE SLED OPERATIONS MATERIALS I PRICING & SPECS I VIDEO GALLERY I HOW-TO GUIDE The RDC, Rapid Deployment Craft, is the safest, most durable, easiest to use, rescue boat ever made. It works in so many applications, that it is the only non -motorized boat a department may need. The RDC is a radical departure from the practice of drafting recreational craft into rescue service. This boat was designed and built to take the stresses incurred by those who need to work in demanding, water related rescue situations. If you have never seen anything like it, you are not alone. It was one of those, "Why didn't I think of that"!, type of stories. The RDC has extremely rockered (upturned) ends. They allow the rescuer to "drive" the boat's open end over the victim while the victim's head remains above water at all times. It also allows a rescuer to reach forward into a pour -over while still safely centered in the boat. The floor is open at each end, allowing 2 entry points. The freeboard height is only inches, enabling a rescuer to easily pull a victim into the boat. This also allows a diver, with tanks on, to pull themselves into the craft with minimal effort. The two entry portals on either end also act as carrying points which provide a perimeter of safety in case of sudden ice failure or mud sinking. These carrying points are comfortably at your sides. Carrying the RDC is like using a litter with long handles, which, by the way, is one of its many uses. The RDC will store in a 2' cube, inflate in a heartbeat, and can easily be carried by one person. The most common way to carry it is deflated and stored in a rescue boat or vehicle. Think about how often you arrive at a scene and cannot find a place to launch your motorized boat. This is why you should have the RDC along on every call. MATERIALS The RDC is designed to withstand severe use conditions for many years. To achieve this, each rescue craft is assembled with the finest, most advanced materials available using the best time tested construction techniques. The RDC fabric is the most durable in the Industry. It is a PU/PVC/polyester alloy material with all the seams being welded and taped for ultimate strength and air retention. No glue or adhesive is used so our seams attain the same strength as the fabric which means there are no weak links in our rescue boats. The urethane coating also contains more UV inhibitors than any other material on the market. This allows prolonged sun exposure with no fabric degradation, as occurs with traditional rubber boats. Our floor is also very special. It is an I -Beam Design that, with very little air pressure, can become rock hard. This enhances stability and makes the RDC an excellent litter for carrying an incapacitated victim. http://www.oceanid.com/rapid_deployment_craft.html 3/18/2013 Rescue Boats Water Rescue Equipment Oceanid RDC Inflatable Rescue Boats Page 2 of 3 The RDC is one tough cookie. It may last so long that you will forget all about us. That is our goal and our greatest complement. When you receive a rescue boat from us the care and feeding instructions will be incredibly short. Store the RDC deflated and bagged. This will give you fast access, less chance of damage and will lengthen the life of the rescue boat. Keep it in a dry area, out of direct sunlight. We understand the conditions that exist with our customers and believe that with a little care, most will have the RDC in service for many safe and productive years. Under 'normal' emergency response use, we believe that the rescue boat can last a decade or more. For more information, see RDC Handling and Use Instructions. RDC SPECIFICATIONS Length 15'4" Width 48" Tube Diameter 12" Floor Length 8' Access Holes 22"x40" Weight 50 lbs. No. of Air Chambers 3 Buoyancy >2000+ lbs. Fabric 35oz. PU/PVC Warranty, with registration 5 years RDC PRICING - EFFECTIVE JANUARY, 2013* RDC Water Rescue Craft Includes Carrying Bag, Floor Top Carpet, 2 Paddles, Paddle Bag, Tow Strap Assembly, Air Fill Manifold and Repair Kit $4400 Accessories Tow Shield - Medium Duty for PWC towing applications $500 Tow Shield - Heavy Duty for Snowmobile towing applications $700 Tow Hardware - PWC $500 Tow Hardware - Snowmobile, ATV, UTV $500 Motor Mount - 6hp Max with Tank Mount $700 Replacement / Repair Parts Paddle - 3 piece take apart $240 Air Fill Manifold $150 Tow Strap Assembly $80 Valve - Fill or PR $30 Valve Adapter $10 Valve Wrench $20 RDC Carrying Bag $150 Paddle Bag $70 Floor Top Carpet $100 SS SCBA Adapter $100 http://www.oceanid.com/rapid_deployment_craft.html 3/18/2013 Rescue Boats Water Rescue Equipment Oceanid RDC Inflatable Rescue Boats Page 3 of 3 Air Floor Replacement $1500 * ANY QUOTES CURRENTLY OUTSTANDING WILL BE HONORED FOR 90 DAYS. DOWNLOAD OUR PRODUCT SHEET SEE THE RDC IN ACTION HOW-TO VIDEO GUIDE WARRANTY INFORMATION SITE MAP I TERMS AND CONDITIONS I PRIVACY POLICY I SUPPORT PAGE Copyright ® 2006 Oceanid Inc. All rights reserved. Call (208) 322-3600 Website design and hosted by Focteprint Communications http://www.oceanid.com/rapid_deployment_craft.html 3/18/2013 City Clerk Use Only Finance Commif�ljee Approval Date / 21S X, (12 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $3,300.00 plus est. shipping costs of $ 85.00 to pay for or purchase A replacement lower unit for a 40hp Evinrude outboard marine motor. This purchase or expenditure is being made because: Lower unit has substained substantial damage due to operating in low water conditions. Vendor selected for this purchase: The Prop Shop ❑ Bids or written quotes were taken on this purchase, as follows: See attached. I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate ,to describe the funding for this expense: ❑X General Fund I I Road Use Tax I I Sewer ❑ Sanitation Bonds I ( Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is espe,,tfu (Signature (Project Code) $ 75,000.00 $ -24 86 — I .70,7. t(s� ept. Head or Designee) Date (Signature Fina ce Dept. Review) Date K:\shared goodies\forms\Evinrude.xls (Mar 2010) FROM : THE PROP SHOP NEW HAMPTON IA. PHONE NO. : 515 394 3215 3216 P01 03/18/13 Waterloo Fire/Rescue 425 E. 3rd St. Waterloo, Iowa 50703 Att: Pat Treloar - Fire Chief Engine: 2010 Evinrude 40hp ETEC - Model: E4ODEDRLISD - Serial: #05263149 tProblem: Lower unit damaged Estimate for repairs as follows: 1) 5006558 Complete lower unit - used(new take off) $ 2550.00 Shipping charge 75.00 1) Waterpump Kit - Installed (579.13) N/C 1) Composite prop w/extra set of blades (pitch to be determined) $129.50 116.55 3) Extra blades $18.50 - $16.65 x 3 49.95 Labor - 160.00 RIM lower unit from motor - R&R waterpump - check/set shift adjustment Estimate total - no tax - Gov use ''$ 2951.50 Thank You! Harold L. Belles, owner/tech The Prop Shop 2138 S. Linn Ave. PO Box 22 New Hampton, Iowa 50659-0022 Ph: 641-394-3216 Please note: All labor/repairs performed by The Prop Shop have 30 day warranty. New `take off' lower unit - although now - has no warranty. New lower unit ($3688.25) would cost $3050 + shipping - has 1yr warranty. There is probably lass than 1% chance of a defective lower unit In the 'take off'. If you Impact something with it in the first year, It Is covered by insurance - not warranty. Chain of Lakes Marine, Inc. Waterloo's Fishing Boat Hdqts. 2909 Airport Blvd. WATERLOO. IOWA 50703 (319) 233-1000 1 l To ' LJ1 r bp 1:re DES a�1�,LF P A-14: P44 Tre Ion l 31q- 611- 4,279 fAX ESTIMATED SFaPPINfa OATz' rSHIPPEOVIA "' Q.UAr f 6 _ _.. Fz21reaAsk5'JD6 SSr � 3 X �� prope /lt,^ AIv/ r . ?6aJ? j3i . s ,'a-eY Fe -sty kt-f,-5100661t - .514 ��'a-F�. - 306d a 14260 r aJ 170,00 4Y- floe. K. a - I'fcfe11rr /JDbJ,2K1- - prope//car' 1 , e-c40,-tg�'�" 766?ag /QUOTATION DATE SALESPERSON /`✓olar INQUIRY DATE 03/ic3 /J3 INOViRY NUMBER '1' , e.r ..:] ... ..,; •:=I ?a �: :� ,.... :xt `�x:'an. %fir y� .:fir` �' .I: z`a"-ems -:.. - S:-t WE ARE PI FASED TO SUBMIT' THE ABOVE QUOTATION FOR YOUR ,fCONSIDERATION. SHOULD YOU PLACE AN ORDER. BE ASSURED 17 WILL RECEIVE OUR PROMPT ATTENTION. THIS QUOTATION !S VALID FOR Ch�1In atbl etarine, IIEG EWITHDUT NOTICE, BY ACCEPTED SIGN AND RETURN YELLOW ACCEPTANCE COPY WHEN ORDERING. YUT canna. saris co., INIfEGC. OWL 0528ES fkatfe Cliout YELLOW - Acceptance PINK - Office Copy DATE v31/2 l /.fi3 i.d b960-££Z-6l£ oul auuew serf 4O u!e1.13 d66:£0 £6 66 JeW City Clerk Use Only Finance Commitper L., Approval Date ✓ ✓ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ (NTE) $3,000 plus est. shipping costs of $ 300.00 to pay for or purchase Parts for Aerial 311 axles. This purchase or expenditure is being made because: We are having both rear axles removed to fix cracked welds and will replace numerous parts on axles. Vendor selected for this purchase: Mutual Wheel n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: We are using Mutual Wheel because of their inventory of expected parts needed for this timely project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund El Road Use Tax n Sewer ❑ Sanitation �x Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is current available balance is Resp `fitted Areal #311 Repair (Project Code) 69,000.00 (� 69,000.00 ?•'//o7o034115 (Sighat re Dept. Head drD signee) Date (Signafurd Finbnce Dept. Review) Date K:\shared goodies\forms\Aerial Axles.xls (Mar 2010) in which the budgeted amount is City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ (NTE) $2,600.00 plus est. shipping costs of $ N/A to pay for or purchase Specialized axle repairs on Aerial 311. This purchase or expenditure is being made because: During inspection cracks were found in axle mount brackets. Vendor selected for this purchase: L J's Welding ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: L J's is local and an authorized welder for Meritor Axles. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund El Road Use Tax El Sewer ❑ Sanitation ❑x Bonds ElFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2117 Aerial #311 Repair (Fund - Department - Activity - Account Number) (Project Code) / $ 69,000.00 v urrent available balance is $ 69.098bb—V,i. OLD (Signature Dept. Head or Designe Date , (Signature Finance Dept. Review) Date K:\shared goodies\forms\Specialized axle repairs 311.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/ l_ 20 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the?}; WFR $ 8,300.00 plus est. shipping costs of $ N/A Tires for fire trucks. Department to expend to pay for or purchase This purchase or expenditure is being made because: We have a number of tires that are worn to the point of being unsafe and need replacement Vendor selected for this purchase: Black's Tire Company ❑ Bids or written quotes were taken on this purchase, as follows: State Bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Signature Dept. Head or Designee) Date �(Si4nafure finance Dept. Review) Date (Project Code) $ 10,000.00 $ 8,306.52 V/ K:\shared goodies\formslAmbulance tires correct.xls (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,613.00 plus est. shipping costs of $ NA to pay for or puchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: To replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. n Bids or written quotes were taken on this purchase, as follows: EBids or quotes were not taken on this purchase because: Standard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 4,728.00 $ 3,613.00 t/ ✓ (Signature Dept. Head or Designee) Date (Signbt'ure Finance Dept. Review) Date users\shared goodies\forms\Standard Golf Preauth.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,236.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf at City parks and ball parks. This purchase or expenditure is being made because: These products are needed to properly maintain the turf in the City areas. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various ❑ Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny, JD Landscapes Cleveland OH, Pace Supply Fairfax, MTI Distributing Bettendorf, Contract Speciality Des Moines, Specialty Turf MN ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu J submitte (Project Code) $ A7236-5-7— )6:7. 31 (Signature Dept.! H76d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Park chemical preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,214.00 plus est. shipping costs of $ to pay for or purchase Pads for concrete containment bins at each the three municipal golf courses. This purchase or expenditure is being made because: Containment bins are being constructed at the three golf courses to store top dressing, sand, soil, rock, and other bulk materials used to maintain the golf courses. Vendor selected for this purchase: B&B Builders Waterloo ❑X Bids or written quotes were taken on this purchase, as follows: B&B Builders, Waterloo $11,214.00 Bowers Masonry, Wloo Mike Dolan, Waterloo $11,950.00 Russell Construction, Wloo $15,000.00 $12,448.80 DC Corporation, Waterloo $15,069.60 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El 0 General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-37-4120-2174 $2,954.95 411 $8,259.05 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 'WO q/l $ 100,000" 135,000 $ 2,954.95 ✓135,000 / Respectfully submitted„ (Signature Dept. I-fea/Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,310.00 plus est. shipping costs of $ to pay for or purchase pickup and delivery of concrete containment blocks to the three municipal golf courses. This purchase or expenditure is being made because: Blocks are being purchased for containment bins at the 3 golf courses and the blocks need to be picked up and delivered to the courses. Vendor selected for this purchase: Quam Trucking, Waterloo Bids or written quotes were taken on this purchase, as follows: Quam Trucking, Waterloo $3,310.00 Warren Transport, Waterloo $5,600.00 Peterson Contractors, Reinbeck $5,950.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4120-2174 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 135,000.00 ✓ $ A-357600.06 l`;i'U 7 � � 3 (Signature Dept. Head or signee) Date (Signatafe Fi riance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) 03/20/2013 07:11 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 13,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase HVAC system total evaluation and testing of all units. A list of all unit repairs needed will be provided. Repairs and upgrades are not included in the cost. This purchase or expenditure is being made because: The Young Arena HVAC system is over 18 years old, and prior to upgrading the existing system we want all units to be tested. Vendor selected for this purchase: Modus , Waterloo ,IA ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Modus was the chosen engineering firm for the Young Arena dehumidification project this project also will be using funding from the Black Hawk Gaming Association. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ® General Fund ❑ Road Use Tax n Sewer ❑ Sanitation 0 Bonds i l Federavother grants ❑ Other (specify) This expenditure it to be coded to the following budget line -item: 411-37-4500 217 - .103 3-11 C E -SCO IRE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully subniitt $ eee-ee— 6y yc. $ 857eeeTee• b 4OS. r2 0 t ignature `ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslformslExpenditure Pre -Authorization (Mar2alo) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,679.98 plus est. shipping costs of $ 75.00 to pay for or purchase two sets of PPE ballistic level IIIA leg protectors. This purchase or expenditure is being made because: these leg protectors will be used by the police tactical team for search and rescue operations. Vendor selected for this purchase: Galls E Bids or written quotes were taken on this purchase, as follows: Galls $1679.98 Armed Forces MCSS $2810.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TR1 WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 6%6 Ow '/ $ /0, .775 (Signet re Dept. Head or Designee) Date ('Si§natyfe Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo `ibl7) Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 5,144.25 plus ext. shipping cost of $ 400.00 Pump repair Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Pump worn out needs repair this is a grit pump #2 Pump repair nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon Inc. is the company rep for Smith & Loveless pumps Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: Sewer: nSanitation: ❑Bonds: nFederal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 57.0/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ -2007000 06- akco.) %/ $ 15O142- !� i 5 /w. �/2 MAR/14/2013/THU 11:12 AM ZIMMER & FAANCESCONI FAX No. 877 244 2508 P, 001 Fax Quotation Zimmer & Francescon,. Inc_ QUOTATION # 130318 6200 65th Avenue Moline It 61265 Pate: 03/14/2013 309-797-1117 877-244-2508 Fax To: Waterloo WWTP rexazim merfrancescon.com Attention: Richard Olson Fax # ' 319.291-4523 From: REX IARSON • Job Description: S&L 462J Pump parts QUANTITY UNIT DESCRIPTION Item PRICE TOTAL 1 1 1 1 ea ea ea ea ea 2L7A-300, 4" elbow 22 60A26, Volute gasket 2 60A110, Gasket, seal housing, quad ring 6 60D242-300, Volute, NI -hard, CW 23 H87A2B, Mechanical seal kit $292.00 $16.50 $2.50 $4,687.00 $146.25 $16.50 '..$4,68700 .. $14625 The grit pumps use a taller volute for the open impeller than used with the usual 2 vane impeller pumps. All these variations are priced the same. 4 f m//i/- • Delivery 1-2 weeks ARO .... 5: $5,14425 Materials Total Afb6:OLr Syy;L- City Clerk Use Only Finance Committe Approval Date ?\� frx City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the $ 2,700.00 Carbon WMS plus ext. shipping cost of $ 500.00 Departmant to expend to pay for or purchase This purchase or expenditure is being made because: To replace the carbon at the Park Rd lift station oder control equip. Carbon Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Carbtrol is the company that is the supplier for this oder control equipment Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: EIRoad Use Tax: nSewer: nSanitation: nBonds: ❑FederaUothergrants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/151'3 (Fund - Department - Activity - Account Number) (Project Code) / $ 431,000.00 ?' in which budgeted amount is and the current available balance is Respectfully submitted, 1/4„..._ 3 =0-/3 ,fzz a KEITH KEARNS From: Veronica Bourne <v.bourne@carbtrol.com> Sent: Wednesday, March 20, 2013 12:57 PM To: KEITH KEARNS Subject: Re: Bulk Carbon Keith, Thank you for your order. It is greatly appreciated. Pricing is as follows: 1,000 lbs. CAT 2 Carbon in supersack @ $2.70/1b. = $2,700.00 Freight and Handling to Waterloo, IA: $428.00 Your order will ship shortly. Please feel free to contact me if you have any questions. Kindest regards, Veronica Bourne CARBTROL Corporation (800) 242-1150 Ext. 3013 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financg Cgpimittee approval required/ YES NO70t� If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Building Maintenance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-22-6860-3000 Cash%h/,u1 - 70,000.00 010-22-6860-1382 Bldg & Improv 70,000.00 TOTAL $70,000.00 TOTAL $70,000.00 This amendment is being requested because: Line item over budget gees/ 5 ,Pa/ 5Y 5uiid S��L,�/J, //i i,' ,2/T t2/u7j h . /�tiL6J) S 66 i (snick/ 7f -thOiet -./(d /i e A/�,. h n Gxu'ciir:e g ,i1l7J (4 46154 Lturyrver Prior Committee Actions (Dates): (Signature Dept. Head or Designee) 3-cg2 Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES NO� If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 283 13 5452 1710 Claim & Co /Fund 4,000.00 283 13 51 1390 DTHER CONT SERV 4,000.00 TOTAL This amendment is being requested because: To adjust expenses $4,000.00 TOTAL $4,000.00 Prior Committee Actions (Dates): /1// �� 3- 613 (Signature Dept. Head or Designee) Date (S nature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 03-18-13 (Apr 2003)