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Home My WebLink AboutCouncil Packet - 10/18/2012BUILDING & GROUNDS COMMITTEE October 18, 2012 Immediately following Council Work Session Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Make recommendation for approval of a Professional Service Agreement for the Five Sullivan Brothers Convention Center Audio/Visual Sound System project —Submitted by Craig Clark Building Official/Maintenance Administrator. ADJOURNMENT Suzy Schares City Clerk r MICHAEL J. BROCKA F.E. FIRM PRINCIPAL MICHAEL JOINED THE FIRM IN 1996 AS A MECHANICAL ENGINEER, THEN BECOMING PARTNER IN 2002. HE HAS PROVIDED ENGINEER- ING SERVICES FOR NEW AND REMODELED FACILITIES. HIS SERVICES INCLUDE MASTER PLANNING, SYSTEM EVALUATION AND SELECTIONS, PROJECT DESIGN AND SPECIFICATIONS, AND CONSTRUCTION AD- MINISTRATION. MICHAEL CONSIDERS HIMSELF A TEAM PLAYER THAT WORKS WELL WITH BOTH THE DESIGN AND CONSTRUCTION TEAM, STRIVING TO MEET THE OWNER'S NEEDS AND EXPECTATIONS. HE BELIEVES THAT THE END USERS INVOLVEMENT THROUGHOUT THE PROCESS 15 ESSENTIAL FOR A SUCCESSFUL PROJECT. Bachelor of Science, Mechanical Engineering Iowa State University 1990 1996 — Present MODUS 1991 — 1996 Ament Engineering Associates 1991 —1993 Engineering Associates Professional Engineer, Iowa NO — 13322 Professional Engineer, North Carolina NO — 35431 Professional Engineer, Ohio NO — 73329 Professional Engineer, Oklahoma NO — 23823 Professional Engineer, Wyoming NO — 11818 [`, i t f I ! . I LfAT1 N S American Society of Heating, Refrigeration and Air Conditioning Engineers, Inc Illuminating Engineering Society of North America National Council of Examiners for Engineering and Surveying Waterloo Inspections Board - Plumbing Board Member N•1 N 1 r '()L \?EP l ENT Exchange Club of Iowa Cedar Valley Youth Soccer Association YMCA of Black Hawk County (Board Member) 6 ' J 42 AAS Electronic Engineering Hawkeye Community College 1989 2005 — Present 1995 — 2005 1989 —1995 MODUS Nu -Tech Communications Reliable Systems RCDD - Registered Communications Distribution Designer NO-09324 RIr:3UME DENNIS W. FERNAU RCDD DIRECTOR - TELECOMMUNICATIONS DESIGN DENNIS JOINED THE FIRM IN 2005 AS A TELECOMMUNICATIONS ENGINEER. HE HAS EXTENSIVE EXPERIENCE WITH LOW VOLTAGE, TELECOMMUNICATIONS, DATA NETWORKING, AND SECURITY DE- SIGN. His KNOWLEDGE AND PROVEN TECHNOLOGIES ARE INCOR- PORATED INTO EVERY PLAN WITH GREAT DETAIL AS HE WORKS WITH THE OWNER AND THE DESIGN AND CONSTRUCTION TEAMS, TO ENSURE THE OWNER'S NEEDS AND EXPECTATIONS ARE MET. Building Industry Consulting Services International, Inc. Robert Borst Administrator Iowa Department of Corrections Services (515) 290-1766 robert.borst@iowa.gov Marty Metcalf Director of Operations Waterloo Community School District (319) 433-1828 metcalfm@waterloo.k12.ia.us Neil Wheeler Issuing Officer Department of Corrections 5th Judicial District (515) 250-6814 neil.wheeler@iowa.gov PROJECT EXPERIENCE :: : ! 1 . V. project details NEW STUDENT CENTER -AUDIO -VIDEO SYSTEMS NEW HEALTH EDUCATION SERVICE CENTER -AUDIO -VIDEO SYSTEM project details GYMNASIUM SOUND SYSTEMS CLASSROOM AUDIO -VIDEO SYSTEMS - tool I! project details GYMNASIUM AUDIO -VIDEO SYSTEMS COMMONS AUDIO -VIDEO SYSTEMS CLASSROOM AUDIO -VIDEO SYSTEMS Project Construction Cost $ 300,000 Project Contact: John Humpal Broadcast Engineering Specialist Jhumpal@hawkeyecollege.edu 319 296-2320 X1253 Project Construction Cost: $ 750,000 Project Contact John Humpal Broadcast Engineering Specialist jhumpal@hawkeyecollege.edu 319 296-2320 X1253 Project Contact: Marty Metcalf Director of Operations metcalfm@waterloo.k123a.us 319 433-1828 Project Construction Cost: $ 250,000 Project Contact: Alan Marshall Superintendent amarshall@cpuschools.org 319 849-1102 -"-T�•' 1 a35. 0850 TEL 1717 I ocr:SL7L;. AVE. STE, 11f 3E� `)T'�.1 235 0644 DES. ur.lp;ES, !0WA 5036g 515 251 7a84 1 TEL 25 E 7214 1 FAX Experience you can build on. K J W Wi City of Waterloo Five Sullivan Brothers Convention Center Sound System Upgrade Engineering Consultants Structural I Mechanical I Electrical I .Technology I Medical Equipment Solutions City of Waterloo Five Sullivan Brothers Convention Center Sound System Upgrade ®® ENGINEERING ®®CONSULTANTS Experience you can build on.' Date: I October 15, 2012 s 0 Q 0 c c S r a n Structural I Mechanical I Electrical I Technology I Medical Equipment Solutions ®Q ENGINEERING ©CONSULTANTS Experience you can build on. October 15, 2012 Craig Clark Consultant Qualifications Packet City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Mr. Clark: Thank you for considering KJWW Engineering for your sound system project at the Five Sullivan Brothers Convention Center. KJWW personnel have production sound experience with distributed audio systems in the venue touring industry. That expertise, combined with our acoustical design and modeling experience, allows KJWW to offer a comprehensive set of services to address the issues at the Convention Center. Case studies of -o CO projects with similar challenges are attached for your review. 2 / 3 w It is our understanding that the center's acoustics are adequate, but the Intelix audio system is not is functional. Our design approach will be to analyze your system, develop a set of options to resolve any issues, and work with you and your colleagues to implement the most cost-effective solution. Should our analysis determine that upgrades and/or additions are needed, we will prepare vendor neutral documents in order to leverage the bid market to ensure competitive quotes. We look forward to working with you. Sincerely, Nick Hrabak Technology Engineer 2882 106th Street, ( Des Moines, Iowa 50322 I 515.334.9906 I Fax: 515.334.9909 I www.kjww.coo QUAD CITIES I MADISON 1 CHICAGO 1 ST. LOUIS I CEDAR RAPIDS I KANSAS CITY I INOIANAPOLIS I INDIA I DUBAI Firm Profile Wells Fargo Home Mortgage, Des Moines, Iowa $70 Million New Corporate Office Building ©© Experience you can build on.° KJWW Engineering Consultants Background 1 KJWW Engineering Consultants is a leading national and international professional engineering consulting firm, offering integrated engineering services to support the healthcare, educational, government, commercial and industrial markets. Named ENR Midwest's 2011 Designer of the Year, KJWW has the national presence and expertise to handle the most technically complex projects. Established in 1961, we have grown to one of the largest engineering -only consulting firms in the country. We are an employee -owned professional corporation with over 425 employees in 11 offices in the U.S. and abroad. Our global offices provide a broad range of professional services to clients including programming, master planning, feasibility studies, mechanical engineering, electrical engineering, structural engineering, technology engineering, and medical equipment planning. Additional services available to clients are acoustical engineering, energy modeling, architectural lighting design, and systems commissioning. Sustainability KJWW is ranked among the Top 100 "greenest" design firms in the U.S. and is one of the foremost experts in geothermal technology, having engineered the two largest lake -coupled geothermal systems in the world for greenfield hospitals. The firm is the recipient of three international ASHRAE Society Technology awards, the highest awards in the mechanical engineering field, for its innovation and sustainability. As an international award -winning firm, KJWW Engineering participated in the development of the new ASHRAE 90.1:energy Firm Profile KJWW Engineering Consultants GSA, Chicago, Illinois $89 Million New Federal Office Building standards released in 2010, requiring a 30% increase in energy efficiency above today's standards and the basis for nearly all energy codes in the U.S. One of the firm's principals chairs the Healthcare Working Group within the 90.1 committee, establishing energy design guidelines for healthcare facilities. Our staff comprises over 58 LEED Accredited Professionals. We have 65 certified LEED projects and 120 seeking LEED. Our expertise in sustainable design includes geothermal, photovoltaics, ice storage, daylight harvesting, energy recovery, natural ventilation, displacement ventilation, cogeneration, green roofs, underfloor air distribution, chilled beams, high -efficiency equipment, occupancy sensors, and building automation controls. BIM / Energy Modeling 1 KJWW is ranked 25th among the Top 50 BIM adopters in the U.S. We have engineered over $2.5 billion in construction projects since 2003 using BIM software. We utilize Autodesk Revit®as our BIM platform for structural, MEP, technology and medical equipment planning services. We optimize building systems through energy modeling in collaboration with the design team to develop a wide range of energy conservation strategies, including building envelope, lighting, HVAC, outside air and operations. We provide payback and lifecycle cost analysis. Delivery Methods We are experienced in a variety of delivery methods including design/bid/build, guaranteed maximum price (GMP), design/build, integrated project delivery (IPD), LEAN construction, design assist, and public/private/partnership (P3) lease -buy-back. ©® Experience you can build on.° Firm Profile KJWW Engineering Consultants Office Locations United States • Cedar Rapids, Iowa • Chicago, Illinois • Des Moines, Iowa • Indianapolis, Indiana • Kansas City, Kansas • Madison, Wisconsin • Naperville, Illinois • Rock Island, Illinois (Headquarters) • St. Louis, Missouri International • Dubai, United Arab Emirates • Ahmedabad, Gujarat, India ©© Experience you can build on.* Staff Profile Staff by Office KJWW Engineering Consultants Rock Island Des Moines Madison Chicago St. Louis Cedar Rapids Kansas City Indianapolis Dubai, UAE Ahmedabad, India Total Staff by Discipline 125 41 26 106 45 2 1 18 1 80 445 Engineers Mechanical Electrical Structural Clinical/Biomedical Engineers Medical Equipment Planners Designers Technology Architectural Lighting Engineering Support Design Technicians CAD Technicians Construction Administrators Office Support Accounting Administrative Human Resources IT/Software Marketing/Business Development Specification Coordinators 114 64 17 195 115 Licensed 69 32 14 Certified 8 1 22 4 34 61 89 23 173 6 22 2 4 6 3 43 Certified 11 4 16 TOTAL ®® Experience you can build on.® 445 The strength of any design firm is dependent upon the quality and caliber of its employees. The greatest advantage KJWW offers its clients is the technical skills and continuity of our design staff. KJWW Engineering has one of the lowest engineer turnover rates in the A/E industry, less than 5% in our 50-year history. This speaks volumes for the commitment and environment of our firm. For our clients, it means continuity in the design team for current and future projects, as well as familiarity with their staff, standards and systems. We employ a full-time corporate education specialist to oversee our award -winning professional development program. This includes one-on-one mentoring; departmental meetings; code and technology seminars; graduate -level courses with a local university; and professional development training on project management, relationship -building, conflict resolution, negotiating, and presentation skills. This dedication to learning is unique in the industry. 3 0 w o � n O. c co m x co co CD 0 1 Services Engineering Aurora BayCare Medical Center Central Plant Green Bay, Wisconsin Mechanical Engineering l • Facility Assessments • Energy Audits • Infrastructure Master Planning • Life Cycle Cost Analysis • Feasibility Studies • Investigations • HVAC Systems • Plumbing • Fire Protection • Central Chiller Plants • Central Heating Plants • Geothermal Systems • Industrial Ventilation • Process Piping • Energy Recovery • Temperature Controls • Building Automation Systems Electrical Engineering 1 • Facility Assessments • Energy Audits • Infrastructure Master Planning • Life Cycle Cost Analysis • Feasibility Studies ©© Experience you can build on.° • Investigations • Primary Power Distribution • Secondary Power Distribution • Emergency Power • Cogeneration • Uninterruptible Power Supply (UPS) • Power Conditioning • Fire Alarm Systems Structural Engineering • Framing Systems • Deep, Intermediate and Shallow Foundation Systems • Building Rehabilitation/Reinforcing • Seismic Retrofitting • Building Evaluations • Investigations • 3D Modeling Collaboration with Steel Fabricators Grand River Center, Dubuque, Iowa Medical Equipment Planning • Emerging Technology Studies • Equipment Strategic Planning • Equipment Replacement/Phasing Plans • Equipment Assessment and Procurement • Clinical Engineering Investigations • Biomedical Technology Management • Service Contract Reviews cp w o vN O.CD c 0 a m m 0 0 1 Services Technology Design 1 • Audio and Video Conferencing • Distance Learning Systems • Media Retrieval Systems • Sound Reinforcement • Performance Audio • Video Projection • Cabling Infrastructures • Telephone Systems • LAN and WAN Systems • Wireless Communications • Broadband Video and CCTV • MC and IC Rooms • Security Systems • Data and Computer Room Systems Engineering Bandag Corporate Headquarters, Muscatine, Iowa Architectural Lighting Design • Fixture Selection • Interior and Exterior Lighting Systems • Natural Daylighting Systems • Photo -Sensitive Cells • Lighting Controls • Theatrical Lighting, Controls, Rigging ©© Experience you can build on.* Des Moines Public Library, Des Moines. Iowa Sustainable/Green Design j • Geothermal • Ice Storage • High Efficient Lighting Systems • Water -Efficient Fixtures • Ventilation and IAQ Controls • LEED Certification and Energy Modeling Acoustical Design 1 • Noise Control • Speech Intelligibility • Room Acoustics • Computer Modeling Construction Administration • On -Site Observation • Shop Drawing Review • Answer Contractor Questions • Contractor Pay Request Approvals Systems Commissioning • System Performance Testing and Verification • System Peer Review • LEED Fundamental and Enhanced • Retro-Commissioning Services I Technology KJWW's dedicated Technology Department experts provide planning and design services, to assist our client's in innovative, cost effective technology solutions. Converged Infrastructures - As low voltage systems converge to the IT infrastructure, our Technology Staff is prepared to assist in co Cr) the planning and design of the converged infrastructure. 3 w Converged Design Staff - KJWW's philosophy is that the client is m o best served when the design of a converged infrastructure is m provided by a "converged design staff." Our staff has experience m and credentials in the design of the converging systems; phone,CD television, audio/video, security, nurse call, healthcare systems, and building automation. Vendor -Neutral / Planning Focused - We believe in the importance of infrastructure planning early in a project. Because we are vendor -neutral, clients can be assured that our recommendations are based solely on their needs. Audio/Video Our infoComm CTS professionals are experts in a broad range of environments requiring special presentation of light and sound; from corporate boardrooms, auditoriums, to classrooms and training centers. Applications include: • Audio and video conferencing • Distance learning and multimedia retrieval • Sound reinforcement and performance audio • Classrooms and conference rooms • AN system control Telecommunications Our BICSI certified RCDD professionals are experienced in voice, data and video technology. Our services include: ®® Experience you can build on.® ( u CD. CDm o o c Services I Technology • Structured cabling systems o Fiber optic, copper, coaxial o Detailed CAD plans showing system layout o Voice/data riser diagrams showing backbone and horizontal cabling o Power and grounding o Equipment rack layout o Coordination with building raceway systems and modular furniture • Telephone systems • LAN /WAN design • Wireless communications • Broadband video and CATV Security Management 1 From access control to asset tracking, concerns for a secure environment are ever increasing. Our engineers produce functional designs that can be competitively bid. Solutions include: • Access control, Biometrics • Infant Protection • Patient Wandering • Video system monitoring and recording • Intrusion Detection • Emergency notification and duress Data Center/Computer Rooms KJWW offers complete engineering services for all aspects of our client's data center: mechanical, electrical, technology and fire protection design. Plans and specifications include: • Data center planning. • Infrastructure management. • Emergency power distribution • Complete system redundancy • Disaster recovery planning • HVAC cooling strategies and implementation • Fire suppression systems ©© Experience you can build on.• Services Technology Converged System Integration Our staff provides years of project experience to help implement your vision for converged systems. Our experience and expertise includes: • Facility security • AudioNideo systems • Voice and data • Healthcare security • Clinical IS systems • Smoke control • Building pressurization • Building automation Technology Translators Whether your staff has the Technology expertise of our largest Fortune 100 clients, or requires significant assistance — let KJWW explain how we adapt our Technology services to match your needs. 61 Experience you can build on.• 1Ja CD, CD to 0 c 0 3 N ? c 1 Similar Project Experience j Technology — Multi -Purpose Venues Client and Project Budget University of Iowa I Iowa City, IA Carver-Hawkeye Arena Expansion and Renovation $28,000,000 Including $1 M in audio/video design, TV production, a $250,000 video wall City of Cedar Rapids I Cedar Rapids, IA New Event Center and US Cellular Renovation $50,600,000 Duluth Entertainment Convention Center j Duluth, MN New 230,000 SF Convention Center & Hockey Arena — Pursuing LEED Certified $56,100,000 Tyson Event Center I Sioux City, IA New 10,000-Seat Civic Center and Hockey Arena $50,000,000 Valparaiso University Valparaiso, IN o, o New 135,000 SF Union and Large Event Center $51,000,000 0 0 0 Veterans Memorial Auditorium I Des Moines, IA co Auditorium Renovation $37,000,000 Multi -Phased Civic Center Renovation $5,000,000 Grand River Center Dubuque, IA New 120,000 SF Exhibit and Conference Center $26,000,000 City of Ottumwa I Ottumwa, IA Bridgeview Events Civic Center and Exhibit Hall Expansion/Renovation $17,500,000 City of Bettendorf Bettendorf, IA New Event Center at the Isle of Capri Hotel & Casino $15,000,000 ®® Experience you can build on.° DJCD m. m rA 0 c 3 o' 0 Related Experience Budget: $50,600,000 Completion: March 2013 Square Feet: 150,000 Renovation 125,000 Expansion Delivery: Design / Bid / Build Seruices: Construction Administration, Electrical, Fire Protection, Lighting, Mechanical, AudioNisual, Telecommunications, Security Prime: OPN Architects, Inc. GC: Frew Nations Group ®© Experience you can build ❑n.• City of Cedar Rapids 125,000-SF Event Center Expansion and 150,000-SF Renovation - Technology I Cedar Rapids, IA Background The existing U.S. Cellular Center located in Cedar Rapids, Iowa, is currently being renovated to upgrade mechanical, electrical, and technology systems, as well as cosmetic upgrades. In an effort to bring other events and venues into the city a new event center will be constructed next to the arena. Phase II of this project is to renovate the existing hotel attached to the arena. Once complete, the facility will house a renovated arena, new conference / event center, and renovated hotel. Technology is a primary focus for this renovation. KJWW has been hired to design the following technology systems for the existing arena and new event center. • Structured cabling system to support gig -a -bit bandwidth to each user workstation with a 10-gig-a-bit multi -mode backbone and single mode fiber for future connectivity. • Wireless Local Area Network (WLAN) antennas to support both public and private connections. • Vo}P telephones will be installed in both buildings and eventually hotel to provide a shared system to Related Experience City of Cedar Rapids 125,000-SF Event Center Expansion and 150,000-SF Renovation - Technology I Cedar Rapids, IA accommodate features such as Unified messaging and 4- digit dialing between buildings. • Network switches and routers to support the distribution of voice, data, access control, video surveillance, and digital signage. • Access control card readers and video surveillance system cameras to provide security during events. The systems will be integrated to provide flexibility for detection and investigation of events by security staff. • A large 4 x 4 video wall which supports multiple 60" displays will be located in the event center lobby to display advertising content, room scheduling, in-house video, and CATV/SATV distribution. • Multiple LCD displays will be installed throughout the event center providing digital signage content and event scheduling. • Large LED panels will be installed on the exterior of the event center and arena to display digital signage content. • Each concession stand within the arena will receive multiple LCD displays for digital menu boards, advertising, and video content. • LED panels will be installed within the arena at each exit for display of advertising and video content. • Fixed LED panels will be installed at each corner of the arena to display score board functions and advertisement during sporting events. The LED panels will be designed to be portable utilizing hoists to relocate the panels during events to other areas of the buildings. • New score board and clock infrastructure at court side and in coaches locker rooms. • The digital signage head end system is located in the video production room. The system is software -based and all LED and LCD panels within the event center and arena are networked together so content can be seamlessly moved from one panel to another. • The production room will have pathways installed to support cabling from TV production trucks. ®W Experience you can build on.° Related Experience Budget $37,000,000 Completion: January 2012 Square Feet: 62,815 Renovation Delivery Design / Bid / Build Services: Acoustics, Construction Administration, Electrical, Fire Protection, Mechanical, Security, AudioNisual, Telecommunications Local Architect-: OPN National Architect. TVS Design CM/GO The Weitz Company 6© Experience you can build on.° Polk County Technology Design for Veterans Memorial Auditorium Renovation Des Moines, IA Backgrounds The Veterans Memorial Auditorium project was a significant remodel and repurposing of a 1955 vintage facility into a modern convention and multi -purpose conferencing center. KJWW provided technology engineering services for telecommunications, audio/video and security. The audio/video system was an extensive design that included audio/video infrastructure and equipment to support a diverse range of usage types for conferencing suites, meeting rooms, and ballrooms. The design included built-in audio distribution systems and support for rental and staging of portable video solutions from a central distribution point. Digital signage infrastructure provided support for a centralized, IP-based signage solution to LCD display devices. KJWW's audio/video design included a showcase AN element consisting of eight venue -style Christie projectors. The projectors were concealed in a central corridor ceiling at an extreme angle and project onto projection -fabric -covered meeting room partition walls. KJWW's design included optical and alignment calculations and projector selection to ensure the extreme mounting angle could.be overcome using video manipulation techniques. A video distribution matrix head -end allows flexibility in the use of this system to meet a variety of exhibition needs. The telecommunications optical fiber and copper distribution system provided full connectivity to meet the diverse demands of a modern exhibition and conferencing facility. Related Experience Polk County Technology Design for Veterans Memorial Auditorium Renovation I Des Moines, IA An acoustical design challenge was to tame the reverberation in the large spaces while meeting the architects' vision and tight budget. KJWW incorporated very low cost absorbers in large quantities placed in locations that would not be in plain sight. KJWW produced audio simulations of how the key spaces would sound with various finishes and acoustical treatments, which helped the design team to select interior finishes with confidence. Veterans Memorial Auditorium is part of the Iowa Events Center, which also includes Hy-Vee Hall, Wells Fargo Arena, and an aging Polk County Convention Complex (The Plex). Space includes 32,875 SF of meeting room space, 1,210 SF of board room space, and 28,730 SF of multipurpose ballroom space. Renovation also included the removal of 7,200 auditorium seats and the construction of an additional floor in Vet's Auditorium to accommodate the ballroom level. ©© Experience you can build on.® Related Exberience Budget- $28,000,000 Completion: October 2011 Square Feet: 71,000 Addition 52,000 Renovation Delivery: Design / Bid / Build Senn -es: Construction Administration, Electrical, Fire Protection/Detection, Mechanical, AudioNisual, Telecommunications Prime: Neumann Morison, PC HNTB ®© Experience you can build on.® University of Iowa Technology Designs for Carver-Hawkeye Arena Renovation & Addition - Pursuing LEED Silver Iowa City, IA Background KJWW Engineering Consultants serves as the engineering designer for a Carver-Hawkeye Arena building addition which will house a practice facility for men's basketball, women's basketball and women's volleyball. The renovation will include an update and expansion of the athletic department offices. Spectators also will enjoy upgraded premium seating and improved access to arena amenities. The Carver Hawkeye Arena renovation and addition was designed with significant technology systems and infrastructure including a completely rebuilt telecommunications infrastructure for the entire building, extensive audio/video systems and building security. The audio/video work included many systems: • Video and audio to support a donor suite and gathering space (i.e., Club Room) for game day and other activities including projection technologies, distributed video to a network of LCD televisions, audio distribution for production audio content, as well as live audio capabilities for live events requiring sound reinforcement. • Complete digital signal network to distribute Visix signage content to 12 LCD television locations. • Infrastructure connecting to the central Athletic Department audio/video production environment to support distribution of in-house content to the building's TV network. • A 10' x 14' video wall using the latest Christie MicroTile technology, with a head -end RGB Spectrum media processor to support windowing. 00 m. a) co 0 5 o' cn 0 Related Experience University of Iowa Technology Designs for Carver-Hawkeye Arena Renovation & Addition - Pursuing LEED Silver I Iowa City, IA • Conference Room audio/video technology including an in - wall cabling and connector system for concealed mounting. • Athletic training and meeting centers with full AN capability, including touchscreen control system, iPod interface, and video gaming systems. • Coaching staff office and conference room video distribution system to support the centralized storage and distribution of athletic content. • Expansion of the arena bowl sound system to include new Concourse speakers including acoustical modeling of the environment. • Courtside infrastructure to conform to NCAA requirements for on -floor connectivity. • New TV and radio production infrastructure complete from the truck pedestals to the floor, including intermediate racks, to support production cabling for a variety of event types. • New Press Room audio/video system, including in -room sound reinforcement and interface with external TV and radio production equipment. The addition was built over top of the incoming services for all technology systems including the entire telecommunications voice and data system, and the TV and radio production service. Because this was a partial renovation, KJWW developed a plan to completely replace and rebuild the incoming services and main distribution rooms while maintaining backfeed services to the areas of the building not included in the renovation. This included design for rebuilding completely new main telecommunications rooms, press room, on -campus video systems, and TV and radio production main rooms. The telecommunications system included the replacement of the main telecommunications closet, multiple new telecommunications rooms and the refeeding of existing rooms to remain with new backbone optical fiber and copper cabling. t E 1 1 I ©s Experience you can build on.' Budget Completion: Square Feet: Delivery: Services. Related Experience City of Bettendorf New Event Center at Isle of Capri Hotel & Casino I Bettendorf, IA Background KJWW provided structural, mechanical, electrical, technology, and acoustics design services for a new 50,000 SF event center for the City of Bettendorf. The project also included connecting the center to the Isle of Capri Hotel and Casino via a sky bridge with tower and elevator. The event center Electrical, Fire includes a 15,000 SF conference center with seating for up to Protection/Detection, 2,000. Mechanical, Lighting, Structural, Acoustics, AudioNisual, Telecommunications, Security $14,500,000 October 2007 50,000 New Design / Bid / Build Prime: Downing Architects, PC As construction began, new acoustic goals were set for the event hall. KJWW's acoustics group responded quickly, modeling the hall's acoustics and recommending new finishes in only 12 days. KJWW structural engineers used Building Information Modeling (BIM) software to create a three dimensional model in order to view a physical model of the structure. Members could do the following: Experience you can build on.® Related .Experience City of Bettendorf New Event Center at Isle of Capri Hotel & Casino 1 Bettendorf, IA • View footing depths and sizes • Review equipment clearances • View structural member sizes and properties • View components as they relate to the architect's 3D model Revit was also utilized by KJWW's lighting designer to see how the roof space frame members would interact with the lighting design for the space. ®© Experience you can build or.• 1 1 1 1 1 1 1 Resume Experience 6 Total 6 With KJWW Education University of Iowa BS Electrical Engineering 2006 Awards ENR Midwest, Best Project of the Year - Wellmark Blue Cross & Blue Shield 2011 ©® Experience you can build on.• Nick Hrabak Technology Engineer Role l Project Manager Nick is experienced in design of structured cabling, audio visual, access control, closed circuit television, and CATV systems for commercial, industrial, healthcare, and govemment facilities. Technology Design Experience University of Iowa I Iowa City, IA Role I Technology Engineer 71,000-SF Carver-Hawkeye Arena Expansion and 52,000-SF Renovation - Pursuing LEED Silver $47,000,000 100,000-SF New Indoor Football Practice Facility - Pursuing LEED Silver $12,500,000 Polk County J Des Moines, IA Role I Technology Engineer 300,000-SF Arena and Events Center Renovation $37,000,000 Village of Montgomery I Montgomery, IL Role I Technology Engineer 20,000-SF New Village Hall $g 000 000 Perry Community School District I Perry, IA Role I Lead Technology Engineer 22,000-SF High School Auditorium Addition $4,200,000 Iowa Army National Guard I Johnston, IA Role 1 Lead Technology Engineer, Security Designer 14,000-SF Camp Dodge Gold Star Military Museum Expansion and 13,000-SF Renovation $4,000,000 Des Moines Area Community College I Perry, IA Role I Lead Technology Engineer 15,600-SF New VanKirk Career Academy - LEED Silver $3,600,000 50,000-SF Classroom Renovation $2,500,000 Resume j Nick Hrabak Technology Engineer Role 1 Project Manager Wellmark Blue Cross & Blue Shield I Des Moines, IA Role I Lead Technologygineer, Security Designer 650,000-SF New Headquarters with 2000-ton Chiller Plant, 2000-kW Emergency Power, Kitchen and Dining Room, Fitness Center, Data Center, Underground Parking, and Sky Bridge - LEED Platinum $190,000,000 Iowa FFA Foundation I Ankeny, IA Role I Lead Technology Engineer 55,000-SF New Classroom Building with 200-ton Geothermal System $15,000,000 Marshalltown Public Library I Marshalltown, IA Role I Security Designer, Lead Technology Engineer 35,000-SF New Public Library w/Photovoltaics - LEED Gold $6,500,000 Iowa Central Community College I Fort Dodge, IA Role I Lead Technology Engineer 34,632-SF New Biotechnology & Health Science Center with Geothermal System, Including Iowa Biofuels Testing Lab - LEED Gold $6,500,000 Iowa Army National Guard I Davenport, IA Role I Lead Technology Engineer 14,000-SF Readiness Center Expansion and 11,000-SF Renovation - Phase I $2,750,000 Des Moines Area Community College I Ankeny, IA Role I Lead Technology Engineer 50,000-SF Classroom Renovation $2,500,000 Iowa Army National Guard 1 Ottumwa, IA Role I Lead Technology Engineer 20,400-SF Ottumwa Readiness Center Renovation $1,000,000 Des Moines Area Community College I Boone, IA Role I Lead Technology Engineer 20,000-SF New 3-story Student Housing $1,300,000 ©® Experience you can build on.° d a 1 1 1 a a a a 1 a i a a a a 1 I 1 3 1 Resume Experience 17 Total 5 With KJWW Accreditation ASIS International Physical Security Professional (PSP) 2012 Registered Communications Distribution Designer 2003 BICSI Technician 2001 Affiliations American Society of Industrial Security Intemational (ASIS International) Building Industry Consulting Service International Awards ASHE, New Construction - SSM St. Clare Health Center 2011 ©© Experience you can build on.• Chris Franczek, RCDD, PSP Senior Designer Role] Lead Technology Designer Chris is a Registered Communications Distribution Designer (RCDD) and Physical Security Professional (PSP) experienced in design of: inside and outside plant structured copper and fiber optic cabling for telecommunications and CAN building infrastructures and data centers; wireless communications; access control, video surveillance, intrusion detection, and integrated corrections security systems; performance audio and presentation audio/visual systems; and grounding & bonding and surge suppression for technology systems. He has designed stand-alone and integrated technology systems for commercial, industrial, office, K-12, higher education, medical, government, corrections, and residential projects. Chris brings demonstrated knowledge of ANSI/TIA/EIA standards, NEC, and NFPA codes, and real -world field construction experience. He also excels at facilitating effective communication between technical and non- technical people and explaining relevant technical concepts in a way that empowers non -technical people to make informed technology decisions. Prior to joining KJWW, Chris worked as a technology systems designer for a large electrical contractor and as a designer / installer of audio and A/V systems at a sound contractor. Technology Design Experience 1 Duluth Entertainment Convention Center I Duluth, MN Role I Technology Engineer 230,000-SF New Convention Center & Hockey Arena - LEED Silver $55,000,000 School District of Jefferson I Jefferson, WI Role I Technology Engineer 125,000-SF High School Expansion and 125,000-SF Renovation, Including Geothermal and•Indoor Pool $35,190,000 Augustana College I Rock Island, IL Role I Technology Engineer 40,000-SF Student Life Center Addition and 30,000-SF Library Renovation - Pursuing LEED Silver $20,100,000 Madison Area Technical College I Madison, WI Role] Lead Technology Engineer, Technology Engineer 80,000-SF Classroom Expansion $18,000,000 Resume Chris Franczek, RCDD, PSP Senior Designer Role I Lead Technology Designer University of Wisconsin - Madison I Madison, WI Role I Technology Engineer 161,000-SF Sterling Hall Renovation - Technology $17,000,000 101,951-SF Chadbourne Residence Hall Renovation $12,300,000 2,000-SF Addition to Botany Greenhouse, Laboratory Renovation, and Replacement of Nine Growth Chambers - Electrical $2,226,000 3,500-SF Residence Hall Basement Build -out $300,000 University of Northern Iowa I Cedar Falls, IA Role I Lead Technology Engineer 100,000-SF Bartlett Hall Renovation - Pursuing LEED Silver $15,000,000 Redeker Dining Hall Expansion $4,000,000 University of Wisconsin - Whitewater I Whitewater, WI Role I Lead Technology Engineer, Project Manager 77,300-SF Carlson Hall Renovation - Technology $14,000,000 Hammond Urban Academy [ Hammond, IN Role I Lead Technology Engineer 75,000-SF New K-12 Science and Technology School $14,000,000 University of Wisconsin - Fox Valley I Menasha, WI Role I Technology Engineer 28,000-SF New Performing Arts Center - LEED Gold $8,700,000 Perry Community School District 1 Perry, IA Role I Technology Engineer 22,000-SF High School Auditorium Addition $4,200,000 Mukwonago Community Library I Mukwonago, WI Role I Lead Technology Engineer 15,000-SF Library Expansion $4,000,000 Turtle Creek Casino & Hotel I Williamsburg, MI Role I Technology Engineer 346,000-SF New Casino, Hotel & Parking Ramp - Technology $1,800,000 ©® Experience you can build on.• Audio Engineering Group Specialists in AN Solutions, Strategic Planning, and Architectural Acoustics Five Sullivan Brothers Convention Center Sound System Upgrade Proposal Prepared For: Five Sullivan Brothers Convention Center Waterloo, Iowa Prepared By: Todd Berger CET - Senior Design Consultant audio engineering group Audio Engineering Group ■ 10641 Justin Dr. ■ Urbandale, Iowa 50322 515-251-7179 ® www.audioengineeringgroup.com s • Table of Contents Page 1 Introduction & Company Overview Pages 1- 4 Scope of Work to Be Provided Page 5 Scope, Approach, and Methodology Page 6 Integration Page 7 System Deliverables Page 8 Project Management Approach Pages 9 -10 Detailed Pricing Information Page 11 Acceptance of Proposal Pages 12-14 General Terms and Conditions Pages 15 - 25 "Appendix A" Documents - Audio Engineering Group Staff Bios Just the Facts A/V Project References Company Profile Services Architectural Acoustics Computer Aided Modeling Civic/Events Center Scope of Work audi) o) engineering g r o u p Audio Engineering Group —10641 Justin Dr. — Urbandale, IA 50322 Phone 515-251-7179 — Fax 515-251-7180 — www.audioengineringgroup.com audio engineering 9 , a u p Convention Center Audio System Retrofit / Renovation Proposal of Services Overview: This proposal addresses the items described herein which were outlined in the RFP dated October 4v', 2012. This project includes improvements or additions in each of the following categories; Sound System and associated head end controls necessary for replacement and/or renovation in the Five Sullivan Brothers Convention Center Complex - Waterloo, Iowa. Company Overview Audio Engineering Group (AEG) of Urbandale, Iowa is pleased to provide this proposal for your consideration. AEG is a full service design technology consultation firm specializing in architectural acoustics and audio / visual system technologies throughout the Midwest over the past six and a half years. Additional information regarding our staff qualifications, technological practices and past company history is attached later (Appendix A) in this proposal for your review. Scope of Work to Be Provided Per the request for proposal, work to include the following items; 1. Initial Meeting / Site Visit — Meet with city staff to discuss the performance and functional needs for the system. This meeting will coincide with a technical review of the facility's currently installed audio system. Perform onsite testing and performance criteria measurement of the currently installed solution as a means of benchmark. Perform an inventory of current system components. 2. Recommendations, Findings, Cost Opinions, and Current Status Report — AEG shall present to the facility owner a written report outlining the findings of the initial site visit listing any and all deficiencies identified during the performance testing and inventory of current components. Testing results to include; a. Sound Pressure Level (Current and Projected following Upgrade) b. Frequency Response Measurements (Current and Projected following Upgrade) c. Noise Criteria d. Octave Band Reverberation Times e. Speech Intelligibility (Current and Projected following Upgrade) Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 1 1 P a g e audios engineering g r o u p Perform a thorough needs assessment taking into account; a. Current age of Audio / Video components and useful life cycles of currently installed components. b. Performance requirements of sound system in comparison to similar venues. c. Functional / technical requirements for the system given the types of events which take place in the facility. d. Technical skills of venue staff and/or technicians in terms of system operability. e. Review maintenance requirements of current / potential upgraded technologies. f. Review compatibility with current and future signaling standards and sub -systems when present. g. Acoustic integration of electronic systems in conjunction with the acoustical signature of venue. Recommendations of upgrade path to include; a. Recommendation of system(s) components to be scheduled for replacement. b. Recommendation of system(s) components to be retained with no or minor alteration. c. Recommendation of system standards, technical transports and integration with other possible building systems to include control. d. Recommendation of acoustic alteration when / if necessary to achieve performance goals. e. Short & long term maintenance schedules. f. Recommendations as to the long term goals of the venue. Cost Opinion Estimates to include; a. Projected Costs of Both Equipment and Integration by Qualified Systems Integrator b. Multi -Phased Costs (when applicable) c. Projected Costs of Ancillary Systems and/or Supporting Infrastructure (when applicable) The written report containing the information above shall set a clear path for the repair / retrofit of audio systems which will identify the current status of existing systems, performance benchmarks capable of being achieved, the functionality of both current and proposed solutions, technical standards being planned for implementation, and projected cost opinions for work to commence. 3. Preparation of Design Development Documents — AEG shall present for review and subsequent approval to the Owner's Representative a design plan to resolve shortcomings of the sound system performance as identified above. These documents shall consist of a technical specification, contract specification (AIA format) and associated technical drawings. Design Development Documents to include; a. Technical Specification b. Contract Specifications Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 2 j P a g e audio engineering g r o u p c. One Line Signal Flow Drawings d. Infrastructure Drawings (when required) e. Device Schedule f. Heat Loads / Electrical Requirements (when different from existing requirements) g. Revised and Final Cost Opinion 4. Construction / Contract Document Package - Upon review and approval by the Owner's Representative of the Design Development Package, Construction Documents shall be refined and released to qualified integration firms for response on the design. These documents shall consist of any necessary changes to design development package and be inclusive contract documents (Short form AIA agreement between Owner and Contractor). 5. Project Documents Distribution —AEG shall bear costs of printing and distributing project documents to interested parties via bound project specification and associated drawings in a format suitable to clearly convey the work to be completed. Upon Owner's request, documents may be distributed to interested parties using an electronic plan room format via an Internet service. Construction Documents Sets to include; a. Qty (3) Printed Sets to Owner's Representative b. Qty (2) Printed Sets to Acoustical Consultant - AEG c. Qty (As Required) to Potential Bidders — Deposit Required and/or Electronic Format Distribution 6. Project Pre -Bid Meeting and Contractor Questions - A predetermined period of time will be allowed for respondents to review the construction documents and prepare their bid submission. During this time, a scheduled pre -bid meeting will take place on the project site to allow bidders to become familiar with the facility, the work to be accomplished, and ask questions of the AEG design staff pertaining to the project. In addition, AEG staff will be available prior to the bid deadline for written correspondence to questions regarding the work to be accomplished. All clarifications and correspondence shall be issued in writing to all plan holders of record in addition to the Owner's Representative and the electronic plan room. 7. Bid Review - A representative from AEG will be present at the official bid opening for bid tabulation, confirmation of conformance with the construction document bidding procedures, and review of respondent's bids for accuracy. Following the official bid opening, AEG will verify integrator staff qualifications, technical standards, conduct an interview with integrator supplied references, ensure compliance with the project standards, and provide recommendations as necessary in preparation for award of a construction contract. Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 3 I P a g e audioengineering g r o u p 8. Construction Related Services - Construction related services shall include the issuance of supplemental instructions during the course of work, provide conflict resolution, and issue changes in scope of work as necessary. Two onsite visits shall be included by AEG staff to the project site to review work completed, review schedule milestones, and confirm application for payment work compliance during the construction phase. Additional visits, while not anticipated, can be made at the Owner's Representative's request and shall be billed at the standard hourly rate listed on the schedule of fees. 9. Post Construction Services —To help ensure a successful outcome to the project, Audio Engineering Group requires projects designed by our firm be inspected and commissioned by our staff prior to the Owner's first use. These commissioning services are inclusive of onsite calibration, confirmation of operation, operator training, and review of final documentation. As these services often require a higher degree of precision, testing and training, many integrators lack the personnel or proper testing equipment to adequately configure systems. All commissioning services fees are charged directly to the system integrator and inclusive in his/her bid to the Owner. Post Construction Services to include; a. Calibration of Audio System (TEF 25 Analysis) b. Review of Workmanship (Integrator Punch List) c. Review of Final System Documentation d. Operator Training Session e. Testing of Signal Pathways f. Setting Documentation g. Operation Manuals (when applicable) h. Confirmation of Operation i. Final Performance Testing j. Project Closeout k. Component Programming Service (when applicable) I. Warranty Documentation Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 4 I P a g e audio engineering g r o p Scope, Approach, and Methodology The scope of this project shall be to address each of the A/V system's current performance "anomalies and improvements" listed in the following sections and as outlined by the Request for Proposal dated October 4th, 2012. Sound System Audio Engineering Group senior design and system commissioning staff shall provide the design services, contract deliverables, contract management, functionality review, testing, calibration and programming (when in the Owner's best interest) to provide a fully functioning sound reinforcement system. Integration of equipment, cabling, controls, A/V connections, and installation shall be performed by a qualified integration firm selected in conjunction with the Owner's criteria that specializes in professional Audio / Visual systems under a separate contract with the city of Waterloo, Iowa. AEG shall utilize TEF-25 analysis and measurement systems to review the performance of the existing sound system performance given the room's acoustic limitations (maximize performance). A review of function requirements based on the facilities use, as well as longevity shall be performed and summarized in an initial written report presented to the Owner. This report may include recommendations as to replacement of select or all components to achieve the technology goals of the Owner. A design development package shall be prepared by AEG utilizing current technologies and/or existing components with the focus on usability, functionality, ease of operation, longevity, minimal maintenance, and costs of upgrades. Guidance and recommendations will be provided as to the best approach to address concerns regarding the criteria above along with the methods suitable for installation of such a solution. Cost Opinions of the replacement/ retrofitted package will begin during the discovery phase of the project and be updated at both the design development and contract/construction document milestones of the schedule prior to bid. Construction Documents shall be developed and distributed to requesting qualified integration firms for the purpose of solicitation of bids. A pre -bid meeting will be held in addition to an opportunity for all qualified bidders to review the project, submit questions, and prepare a cost of work. Review of respondent bidders shall include review of project submittals, qualifications, project references of similar scope projects, staff certifications, financial capacity, and company history in projects of similar scope. Following review, recommendation of a selected integrator will be made to the Owner with contract documents being executed at the Owner's discretion. Construction support will be throughout the project consisting of onsite visits, the issuance of supplemental instructions, conflict management, and changes in scope of work as necessary. At all times Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 5 j P a g e audio) g r o u p the project Owner shall be kept abreast of project conditions / progress as they become aware to AEG and at any such time direction is warranted. Post construction services shall include project commissioning services as outlined herein, testing, and operator training. Continued Integrator services shall include Owner's first use events and applicable warranty services for a period of time as outlined within the project documents. Integration Component / Cabling / Connections All components shall be professionally installed in a professional workmanlike manner. The A/V contractor shall utilize industry standard practices as set by the appropriate trade association and governing body such as NICET, NFPA, NEC, Infocomm, and/or NSCA certification procedures. The selected integration contractor shall demonstrate through review the financial means, necessary certification and levels of qualified staff acceptable to both the Owner and Consultant necessary for the work performed. Electrical enclosures, boxes, conduits, raceways, penetrations, and 120 VAC circuits required to facilitate the installation shall be provided by the electrical contractor of choice by the Owner and at the Owner's additional expense (if required). All electrical work shall be outside the scope of this proposal with guidance documentation as to requirements by the Acoustical Consultant. Should sufficient electrical work be warranted for this project to meet public bid threshold or alternatively should the Owner request a design package for such work, additional design fees will be the responsibility of the Owner and are not inclusive in this proposal. Low voltage cabling shall be supplied and installed by the Audio Visual contractor and appropriately sized and selected based on the project requirements or as recommended by the component manufacturer. Cabling shall comply with all state and local regulations regarding type and ratings for fire rating purposes. Connections shall be made utilizing high quality and proper connectors as recommended by the component manufacturer as to type methodology and in conjunction with accepted industry practices in compliance with local / prevailing codes. Changes in Scope of Work Due to the nature of this project and the system's current integration state, we have taken several steps to ensure the objectives of the RFP have been addressed within this proposal. However, there are several items which may, under further investigation, fall outside the scope of this RFP in which the Owner may wish to address following the onsite discovery phase of this project. Changes in scope uncovered during this project duration which may be of interest to the Owner, shall be presented to the Owner's Representative for prior approval. Any such recommendations made by the Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 6 j P a g e audio) g ,9 u p consultant regarding changes in this scope will be presented to the Owner in a lump sum format on a case by case basis for written authorization prior to the commencement of any and all additional work. System Deliverables Audio Engineering Group shall provide an initial written report outlining deficiencies found and testing results upon initial discovery. Included in this preliminary report shall be preliminary cost opinions suitable for budgeting purposes. A plan of action shall begin with design development drawings and specification documents submitted for review by the Owner's Representative. These DD documents shall be accompanied by a refined cost opinion for Owner approval. Construction documents shall be provided by AEG to include necessary drawings, specifications and contract documents suitable for a project of this size and scope. Standard documents may include standard or modified AIA contracts and Division 1 terms and conditions. Audio Engineering Group, at the conclusion of this project, shall provide a detailed report containing the findings of the project as they relate to performance of the system changes made. This report shall include a detailed listing of audio components relating to the convention facility spaces. A successful qualified bidder will be chosen based on the solicitation of suitable integration firms with contracts being managed and supported by AEG. The acoustical consultant shall manage construction related services to includes supplemental instruction to contractor, integrator submittal review, and changes in work should they be deemed necessary. Newly installed components and devices shall have serial numbers, warranty information, wire pull worksheets, and necessary drawings documenting the complete functional system as deemed necessary for inclusion into existing as -built documentation. The integrator shall complete one line "As -built" drawings outlining the final system configuration within 30 days following completion minus wire labeling for inaccessible/ unmarked devices previously installed by previous integrators. Commissioning services shall be under separate agreement with the audio/ video integrator with associated fees for services being included in the bid to Owner. These services shall include advanced testing, performance calibration, programming, and review of workmanship by the integrator. As with each system we design, AEG and/or systems integrator shall provide full written documentation containing settings, calibration marks, software, user files, and recovery disks as a reference to the system. Proprietary files including control system and audio DSP files shall be made inclusive to this 0 & M manual set following execution of a mutually acceptable non -disclosure agreement with the Owner. A single (four hour) training session shall be coordinated with the Owner's Representative to ensure facility staff is educated in proper procedures for operation and maintenance of each system component. A detailed question and answer session regarding functional usage of the system shall be made as part of the Owner training package. Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 7 j P a g e audio engineering g r o u p Project Management Approach / Scheduling The Senior Design Consultant and Project Manager will be Todd Berger CET of Audio Engineering Group who is located in the Des Moines metro area. Mr. Berger will be the interface between the Owner and the Integration team as well as direct the technical aspects of the project. This single point of contact will also simplify the installation so that both the Owner's Representative and the integration team have one key contact for all aspects of the work. AEG staff members will be directed under Todd Berger based on specialty, to include such items as deliverable development, acoustic calculations, and the formal system design. Our approach will be to work with the Five Sullivan Brothers Convention Center staff and the Owner's Representative to provide the improvements outlined with minimal interference to the normal operations of the facility within reason. Preliminary Proposed Schedule Proposed Project Start Date — October 29th, 2012 Project Time Line to Completion Estimated at 60 to 120 Days (subject to change based on discovery & venue scheduling conflicts) End Project Management Approach / Scheduling Section Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 8 1 P a g e audio engineering g r a u p Detailed Pricing Schedule Information Qty Description Hourly Rate Project Expense Extended Costs Discovery Phase 8 Drive Time (Staff x 2) $78.00 per hr $624.00 2 Site Visits (mileage) $96.00 $96.00 8 Onsite Discovery / Measurement / Meeting $130.00 per hr $1040.00 9 Report Preparation $130.00 per hr $1,170.00 4 Drive Time $78.00 per hr $312.00 2 Report Presentation Meeting $130.00 per hr $260.00 1 Office Expenses $120.00 $120.00 Subtotal Discovery Phase $3,622.00 Design Development Phase 8 Level 1 Design Engineer - DD $130.00 per hr $1040.00 12 Level 2 Design Engineer- DD $94.00 per hr $1128.00 8 Level 1 Acoustic Consultant - DD $130.00 per hr $1040.00 18 Level 2 Design Engineer - Contract Docs / Specifications $94.00 per hr $1692.00 1 Site Visit (Mileage) $96.00 $96.00 4 Drive Time $78.00 per hr $312.00 4 Design Development Review Meeting $130.00 per hr $520.00 1 Office Expenses $120.00 $120.00 Subtotal Design Development Phase $5,948.00 Contract / Construction Document Phase 8 Level 1 Design Engineer - DD $130.00 per hr $1040.00 16 Level 2 Design Engineer- DD $94.00 per hr $1504.00 2 Level 1 Acoustic Consultant - DD $130.00 per hr $260.00 7 Level 2 Design Engineer- Contract Docs / Specifications $94.00 per hr $658.00 2 Site Visit (Mileage) $96.00 $192.00 8 Drive Time (2 Trips) $78.00 per hr $624.00 4 Construction Document Review Meeting $130.00 per hr $520.00 1 Printing Expense / Distribution / Office Expenses $460.00 $460.00 4 Pre -Bid Conference Meeting $130.00 $520.00 Subtotal Design Development Phase $5,778.00 Contract Services Phase 12 Level 1 Design Engineer- Contract Services $130.00 per hr $1,560.00 2 Site Visit (Mileage) $96.00 $192.00 8 Drive Time (2 Trips) $78.00 per hr $624.00 4 Construction Meeting - Site Visit $130.00 per hr $520.00 Subtotal Design Development Phase $2,896.00 Subtotal Project Services $18,244.00 *Less Professional Services Discount (14.5%) -$2,645.00 Total Design Services Based on Scope $15,599.00 Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 9'Page audiog r o u p engineering Detailed Pricing Schedule Information (continued) Notes: Project discount based on completion of all phases of work billed incrementally upon phase completion. Standard Terms are Net 30 Days from invoice date. Standard hourly rate and actual expenses incurred less discount percentage shown above shall apply to all changes in scope of work. Total project price indicated herein is a not to exceed price plus additional changes of scope as authorized by the Owner's Representative of record for this project. Work outlined herein shall contain standard methods of drawing and documents in accordance with Audio Engineering Group standard practices. Computer aided drafting background files to be provided by Owner at his or her expense when required. All work subject to standard terms and conditions (as attached). End Project Pricing Section Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 10 1 P a g e dio engineerauing g r o u p Acceptance of Proposal as Outlined I Craig Clark, acting on behalf of the City of Waterloo hereby authorizes work to begin as outlined within this document in conjunction with the attached Terms and Conditions. Work as outlined shall be limited in scope to that contained within. Any modifications in work to be performed shall be made by separate written agreement between Audio Engineering Group of Urbandale, Iowa and the City of Waterloo Iowa Signature City of Waterloo Iowa Date Signature Audio Engineering Group Date The signing of this document indicates a notification for work to commence as outlined herein. In instances when a formal agreement such as AIA C-401-2007 is required by the architect/client, this proposal shall be attached to any such formal agreement as "Exhibit A" with the included general terms superseding any such agreement. End Acceptance of Proposal Section Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 11 1 P a g e audio engineering g r o u p General Terms and Conditions Acceptance of the preceding proposal is subject to the general terms and conditions contained herein. By accepting the proposal outlined you agree to a legally binding agreement as outlined in the proposal of services and subsequent terms and conditions. DEFINITION OF CLIENT. An entity described on the cover page of the proposal to which this proposal is addressed and who has the legal authority to accept this proposal and subsequent terms and conditions. DEFINITION OF CONSULTANT. Audio Engineering Group -10641 Justin Drive — Urbandale, IA 50322 SCOPE OF WORK. Consultant shall provide the services for the client's benefit as outlined under the proposal section of this document in compliance with consultant's best practices. CHANGES IN WORK Consultant is providing a proposal for services to be rendered based on information at the time of proposal. Conditions throughout the project can and sometimes do change which requires a change in services or modifies the scope of work required to complete a project. In such cases a request for changes in scope of services will be submitted to the client for prior written approval before any such work will commence. INSURANCE COVERAGES AND LIMITS Consultant provides this proposal for services based on our standard insurance coverage's and limits consisting of the following; General Liability $1 million per occurrence / $2 million Aggregate Personal Injury $1 million Auto Liability $1 million Workers Compensation $500,000 Excess Umbrella $2 million Error and Omissions $1 million A standard Acord 25 form is available upon request of client following acceptance of proposal. Additional insurance requirements beyond the limits listed herein may be available at an additional cost to the client. USAGE OF CAD ELECTRONIC FILES. Client agrees to provide requested electronic files when possible for use by Audio Engineering Group in AutoCAD 2010 format. Consultant may provide detail drawings and other forms of electronic documents to client for review or to communicate concepts in ideas. Consultant makes neither claim nor warranties that drawings will be suitable for inclusion into project documents and shall be reviewed by project design team were applicable for compliance with local building codes, stamped with a seal in accordance with state laws, and/or redrawn to specific CAD standards if so required to maintain project consistency. Use of all documents produced by consultant for the purpose of this project are done so at the client's discretion. DOCUMENTS PRODUCED. Audio Engineering Group shall retain the rights of all documents produced for the client project. Documents produced are for the sole purpose of the client project as stated within the proposal. Additional use on related or similar projects is prohibited. CLIENTS'S REPRESENTATIONS. Client as defined as the Client of record, legally and beneficially, has the full and entire right, power and authority to enter into this Agreement and other Agreements affecting the project. Client has on hand, or has, or will obtain, legally binding commitments for all financing necessary to enable it to pay the Contract Sum, as same may be adjusted in accordance with the terms of this Agreement FAILURE OF PERFORMANCE (a) If the Client fails to make payment of any Application for Payment, the Consultant may, if such failure is not cured within thirty days after notice to the Owner, terminate the Contract and recover from the Owner's payment for Work executed and for loss with respect to materials and labor, including reasonable overhead, profit and damages applicable to the Project. If Client fails to perform the Contract, either by lack of financing or other cause attributable to Owner, Client will forfeit all amounts paid Consultant to date. This in no way limits any of the Consultant's rights and remedies and Consultant may pursue all available remedies at law and in equity. (continued) INITIAL HERE Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 12 1 Page audi engineering group GOVERNING LAW This Contract has been made and executed in Urbandale, Iowa and in any action proceeding or appeal on any matter related to or arising out of this Contract, the Consultant, Client and any Guarantor hereby consent to the personal jurisdiction of the State of Iowa, and the Client hereby agrees that the District Court for the Fifth Judicial Circuit, Polk County, Iowa, shall be the exclusive jurisdiction for litigation involving any dispute concerning this Contract. Client consents to venue in and the jurisdiction of the Iowa District Court Fifth Judicial Circuit, Polk County, Iowa, and expressly waives Client's right to remove any action to Federal Court. Client agrees that Iowa law, without regard to its choice of law provisions, shall govern the Interpretation and enforcement of this Contract and all other matters, claims and defense related thereto. Client must make a Good faith effort to resolve any disputes or damages. NO WAIVER The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as thereafter waiving any such terms and conditions, but these shall continue and remain in full force and effect as if no such forbearance or waiver had occurred. MODIFICATION OF AGREEMENT Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party. ASSIGNMENT OF RIGHTS. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, expressed written consent of the other party. SEVERABIUTY. In the event any provision of this Agreement is held invalid, illegal or unenforceable, in whole or in part, the remaining provisions of this Agreement shall not be affected thereby and shall continue to be valid and enforceable, and, if, for any reason, a court finds that any provision of this Agreement is invalid, illegal or unenforceable as written, but that by limiting such provision it would become valid, legal and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. APPROVALS AND FEES. The Client has the exclusive responsibility to obtain any professional services that are desired or required, including but not limited to local union officials, professional engineers, architects, inspectors and licensing bureaus. The Client is exclusively responsible for any and all other responsibilities, costs and/or fees. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument, and in making proof hereof, it shall not be necessary to produce or account for more than one such counterpart. INDEPENDENTLY ADVISED. The parties have had the opportunity to consult with independent legal and financial/business advisors or have specifically waived the right to do so. ENTIRE AGREEMENT . This agreement contains the entire and sole agreement between the Client and the Consultant related to the work defined herein and any representations, promises, conditions or commitments in connection herewith not incorporated herein shall not be binding upon either the Client the Consultant or others. All clarifications with any disputed meaning or ambiguity within the agreement or services shall be resolved in favor of Consultant. EMPLOYEE EXCLUSION FROM LIABILITY. Client acknowledges that employees, officers, consultants, and agents (herein after referred to employees) of Consultant have no agreement or responsibility, direct or implied, whatsoever with Client and Client consents that they shall fully hold harmless and shall not pursue damages of any kind from employees of Consultant. In any event, employees of Consultant shall not be liable to Client for any liability, loss or damage, including consequential or incidental damages, caused or alleged to be caused, directly or indirectly by or related to Consultant, Owner, or any system, design, or equipment, by Consultant or employee or any inadequacies thereof, or deficiency or defect therein, or by any incident whatsoever in connection therewith. (continued) INITIAL HERE Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 13 1 P a g e audio engineering g r o u p INDEMNITY. The Client will indemnify and hold the Consultant and its agents, officers, employees and consultants harmless from and against any and all claims, losses and expenses, (including reasonable attorney's fees) including but not limited to, arising out of or relating to the work, use of systems, information, equipment, or the performance of any services furnished to the Owner. If the Consultant and/or its agents, officers, employees and consultants are required to incur additional expenses, including attorney's fees, in enforcing its indemnity obligation, even from a third party, such attorney's fees and costs will be the obligation of the Owner. FORCE MAJEURE. Consultant shall not be liable for delays in performance due to causes beyond its reasonable control including but not limited to, floods, fires, labor difficulties, delays by other parties, or accidents. UNFORESEEN CIRCUMSTANCES. If there are any unknown, unforeseen, or hidden issues or findings discovered during the design process that will increase the cost of the project the Consultant will report these items to the Client along with any additional estimated costs if applicable immediately upon discovery. EXISTING DATA. Consultant is not responsible for damaged or missing existing or other media, data, video or audio. PROMOTION. Consultant may use images and information from the job for promotion. RECRUITMENT. The Client cannot recruit Consultant staff for full time or part time work and will pay damages of 100% percent of employee's annual pay if pursued or hired. ASBESTOS OR OTHER HAZARDS. The Client is responsible for ensuringthat the Consultant is informed of and does not disturb or obtain exposure to Asbestos or other potential hazard while on the project site. INITIAL HERE End General Terms and Conditions Section Five Sullivan Brothers Convention Center Sound System, Upgrade Proposal 14 I P a g e audio engineering g r o u p Appendix A - Audio Engineering Group - Urbandale, IA • Staff Bios • Company Information —Just the Facts • Recent Project References • Company Profile • Services • Architectural Acoustics • Computer Aided Modeling • Civic/Events Center - Scope of Work Five Sullivan Brothers Convention Center Sound System Upgrade Proposal 15 I P a g e audio engineering group Staff Profiles Todd Berger, CET Senior Design Consultant Mr. Berger is the senior acoustical consultant for Audio Engineering Group. In addition, he served as a former senior design engineer for parent company R & D Industries, Inc Mr. Berger began in the field of professional audio systems at a young age working with a variety of local musical acts in a technical support role. Throughout the 1980s and 1990s Mr. Berger continued to work with regional and national touring acts while studying the correlation of architectural acoustics and their interaction with acoustical environments through Syn-Aud-Con. Much of this work continues today with a fundamental focus on architectural acoustics with electro-acoustical simulation. Furthermore, his efforts are also focused in the field of measurement in conjunction with time energy frequency analysis. • A 25 year veteran of the acoustical consulting and professional audio/video design industry. • NICET Level I Certification in Low Voltage Electronic / Audio Systems Specialist • Member of Syn-Aud-Con • Associate Member American Institute of Architects • Frequent Speaker on Electro Acoustical Modeling and Architectural Acoustics • Member Infocomm / NSCA (National Systems Contractors Assoc.) • Advanced MediaMatrixTechniques certificate • Crestron Design Certified certificate • EASE Level I & II certification • Renkus-Heinz Iconyx certification • Biamp Audia certification • Allied Member American Institute of Architects (AIA) • Sennheiser Sound Academy Advanced RF training • ETC Paradigm & SmartLink Architectural Solutions training Tim Koskamp System Design Consultant Beginning at the early age of eight learning sound at his childhood church,Tim has had a long interest in audio. While later working in the IT and graphic arts industries for several years as a profession, he became involved in regional touring audio with various regional or national Christian music acts. After freelancing AN design for a period of time, the hobby of audio was focused into profession which brought Tim onboard with Audio Engineering Group in 2007. With the AN industry becoming more digital and networked in nature, the integration of AN technologies into the world of IT utilizes Tim's previous skill set in a new light. As such, he is AEG's primary IT -based audio systems designer and programmer. • Eight years in the professional audio/video design industry • Biamp Audia certification • QSC Q-Sys Level I certification •Yamaha Commercial Audio certified • Member of Syn-Aud-Con • Cisco IT programmer • Associate Member American Institute of Architects (AIA) • Member InfoComm International / NSCA (National Systems Contractors Assoc.) • Bosch Electro-Voice training • Eastern Acoustic Works training • Sennheiser Sound Academy Advanced RF training • ETC Paradigm & SmartLink Architectual Solutions training • Technical Arts Volunteer - Downtown Church / Walnut Creek Community Church Justin Meyer Acoustic Design Consultant Mr. Meyer's beginnings in acoustics started with his passion for music and science. This evolved from an early age playing multiple instruments to being fascinated with how sound interacted in different spaces. This passion led him to study acoustics at Columbia College in Chicago where he earned his bachelor's degree in Audio Arts with an emphasis in acoustics. After graduating, Justin began a career in consulting spending the last four years working on over 100 projects including those for education, corporate, health care, houses of worship, power generation, government, military, laboratory, and residential. • Four years in the acoustical and audio/visual consulting industry • LEED Accredited Professional • Member of the Acoustical Society of America • Member of the Institute for Noise Control Engineers • Consultant in room acoustics, sound isolation, environmental noise, mechanical noise and vibration control • Consultant in audio/video design audio\ engineering J f� /) 4 10641 Justin Drive Urbandale, lowa 50322 P 515-251-7179 F 515-251-7180 www.audioengineeringgroup.com Fact Members of our staff have collaborated with many of today's industry leaders in sound and acoustics to help define the correlation between what we hear and what we scientifically measure. Fact Our staff members have contributed to the universal understanding of sound reinforcement intelligibility by instructing in numerous conferences for Synergetic Audio Concepts (Syn-Aud-Con), the nation's premier real -world audio and acoustics education group. Fact One of the six people in Iowa who have been certified in Low Voltage Audio Systems by the National Institute for Certification of Engineering Technologies (NICET) practice as system engineers at Audio Engineering Group. Fact The founders of the parent company R & D Industries developed and maintained professional relationships with some of the premier minds in sound and acoustics, including Dr. Wolfgang Ahnert, John Prohs, and Don and Carolyn Davis. audio engineering group Fact Our staff was one of the first to utilize computer aided modeling to predict the acoustics of an enclosed space before that space even exists. The staff was also one of the first to regularly use TEF, the industry's premier computer - based testing system. Fact AEG has provided design services to a wealth of companies, religious organizations, educational facilities, design professionals, and government entities. Examples include Des Moines Public Schools, Principal Financial, Citibank, University of Iowa, Iowa State University, City of Ankeny, Hy Vee Convention Complex, Prairie Meadows Racetrack and Casino, and Lutheran Church of Hope (West Des Moines). Fact The staff of consultants and system engineers at Audio Engineering Group has provided acoustical and sound reinforcement services for hundreds of clients throughout the United States. audio engineering g reap -1116811311111110111 10641 Justin Drive Urbandale, Iowa 50322 P515-251-7179 F515-251-7180 www.audioengineeringgroup.com audio engineering group Prairie Meadows Hotel and Casino Convention Complex AN Renovation Altoona, Iowa Scope of Work Renovation and upgrade of AN technology to allow increased usability and performance. Programming services for audio distribution and control system interfaces. Owner's Representative forRFP Harry Allers, Demilune Audio 515-727-2160 Owner's Representative in Charge of Facility Dustin VandeWeerd, Assistant Director of Facilities 515-967-8522 Owner's Representative, Convention Operation Kevin McDonald, Director of Hotel and Conference Operations 515-967- 8544 Project Range Integrated Project Result Project Completed $100,000 to $150,000 <1 % over anticipated budget February 2011 Prairie Meadows Hotel and Casino Convention Complex Hotel and Convention Complex Expansion Altoona, Iowa Scope of Work Provide a functional ANtechnology design for first floor hotel areas and the expansion of five training room(s) / configurable ballrooms and one boardroom. Owner's Representative forRFP Harry Allers - Demilune Audio 515-727-2160 Owner's Representative in Charge of Facility Dustin VandeWeerd, Assistant Director of Facilities 515-967-8522 Owner's Representative, Convention Operation Kevin McDonald, Director of Hotel and Conference Operations 515-967-8544 Project Range Integrated Project Result Project Completed $500,000 to $1,000,000 Within budget March 2012 Nazareth Lutheran Church Cedar Falls, IA Scope of Work Provide a functional AN technology renovation design and acoustical consulting services for an existing church worship space. Relocation of lighting and video systems controls. Design and oversight of technical AN power infrastructure and raceways. Owners Representative William McGuire, Director of Music Ministries 319-266-7589 Project Range Integrated Project Result Completed $200,000 to $250,000 On budget December 2010 Prairie Ridge Church Ankeny, Iowa Scope of Work Provide a functional AN technology design and acoustical consulting services for multi -use fellowship and recreation facility on an existing campus. Architect RDG Planning and Design Tim Olson (now Principal, Big Creek Design) 515-480-4088 Owner's Representative Dan Schuknecht, Business Manager 515-965-1737 x11 Owner's Representative Graham Schardt, Technical Director 515-965-1737 x21 Project Range integrated Project Result Completed Less than $100,000 3% below budget for final AN design June2012 Ames Laboratory / Iowa State University Spedding Auditorium Ames, Iowa Scope of Work Provide a functional AN technology design and acoustical consulting services for multi -use distance learning classroom, meeting room, and expandable training facility as part of a larger renovation project Architect RDG Planning and Design Steve Kirts, 515-268-5155 JackTopp Owner's Representative Steve Carter, Project Manager Facilities Service Group 515-294-7889 Owners Representative Kurt Hulsebus, System Support Specialist 515-294-5697 AN Project Range Integrated Project Result Completed $200,000 to $250,000 <1 % Below Budget for Final Design May 2012 audioengineering 10641 Justin Drive Urbandale, Iowa 50322 P 515-251-7179 F515-251-7180 www.audioengineeringgroup.com r) audio engineering g r o u p A 10641 Justin Drive Urbandale, Iowa 50322 T 515-251-7179 F 515-251-7180 E info@audioengineeringgroup.com W www.audioengineeringgroup.com In Short Audio Engineering Group provides acoustical consulting services in addition to audio/video system design to architectural, professional engineering, and end user clientele. Company Overview Audio Engineering Group was formed in 2007 as a direct response to a need for professional acoustical consulting services throughout the upper Midwest. AEG's mission is to provide expert design services to both the professional architectural community and facility Owners when constructing or remodeling acoustically critical spaces. Another key focus of our company involves the specialization in professional electronics systems design and integration oversight from conception through owner acceptance. Utilizing our decades of experience in the proper design and implementation of electronic systems ensures our clients integrate the best technology solution for their given facility. Much of the companies past and current focus is based in the transition of energy from the electronic to acoustical realm through the proper use of computer aided modeling and acoustic simulation. Most of our original staff members Member® tnjoComm INTERNATIONAL audio engineering group are actively involved in the day to day work performed by the company. Key technologies have been utilized since their infancy and continue to evolve into the expanded capabilities we have today. This knowledge is invaluable when it comes to a properly designed and calibrated sound reinforcement / video system or pristine acoustic environment. Early in the original company's history our key staff members had the opportunity to collaborate with some of the most brilliant minds in the field of sound reinforcement systems and architectural acoustics. This involvement with "Syn-Aud-Con; spearheaded at the time by Don and Carolyn Davis, greatly expanded the knowledge of the select few who participated in the correlations between what we as humans hear and what we can predict and measure electronically. The research and subsequent mathematical algorithms have now become the basis for how many in the industry predict acoustical performance. Audio Engineering Group continues this tradition of excellence which began back in 1984. Providing expert guidance to clients allows them to rely on our wealth of knowledge and experience to properly design solutions solving complex acoustical issues. at&41111.Au=ka O' Caneepts Yak- OF wuia[dueslia✓..resourcc AIA Iowa • Allied Membership audio \ engineering J group 10641 Justin Drive Urbandale, Iowa 50322 P 515-251-7179 F 515-251-7180 www.audioengineeringgroup.com audio engineering group Services Sound Reinforcement & Acoustical Services Providing acoustical consulting and system design services requires an expertise in a number of disciplines. Since each client and project is unique requiring its own approach, our staff remains highly involved with a vast number of techniques and technologies in a number of fields impacting communication through media. Benefiting from these services are clients from a diverse Des Moines 2008 Des Moines 2012 Omaha 2009 Our Services mixture of professions and backgrounds. These clients represent institutions such as houses of worship, corporate, manufacturing, K-12, institutes of higher learning, judicial branches, civic centers, theaters, and sports facilities. All consider improved audio and visual communications important in their daily lives realized through AN and acoustical design well executed in their facility. Acoustical Consulting Utilizing advanced computer -aided modeling, our skilled professionals can identify potential acoustics problems in a building's design phase well before construction begins. We can also engineer solutions for existing sound systems and "problem"spaces by utilizing sophisticated acoustic measurement systems and computer - aided models. Audio/Video System Design We work to enhance the message or lesson in a variety of venues from classrooms and corporate boardrooms, to churches, auditoriums, and civic centers. Our experts design goal -specific systems that will stimulate any message both visually and acoustically. Low -Voltage System Engineering Having on staff one of only six people in Iowa who are NICET certified for Low Voltage Audio Systems, Audio Engineering Group (AEG) provides top-notch engineering services for a wide variety of communication systems including the convergence of traditional analog systems and today's digital IT network based technologies. Noise Control Noise as a pollutant is an ever-increasing problem for architects, engineers and facility owners that can lead to annoyance, impact a space's functionality, and cause production to suffer. AEG assists clients in identifying these problems and can recommend cost-effective solutions to noise problems. From noise masking solutions in a shared office space, mechanical isolation solutions, and planning oversight on mechanical systems, our services can save clients a great deal of expense in post construction remodeling costs. Architectural Studies Since its inception, AEG has been on the cutting edge of developing test and measurement technologies. Utilizing these tools and developed practices, our staff assists clients in identifying acoustical problems in existing spaces and avoiding problems in structures still on the drawing board. Based on measurement data taken at a site, our engineers prepare written reports outlining acoustical issues such as reflection, reverberation, noise criteria, sound transmission, and much more. Although technical in nature, our architectural studies are written using easily understood terms giving clients a simple path to achieve their acoustical goals. Sound System Calibration Utilizing time energy frequency analysis and our expert staff, AEG has the technical expertise to achieve the maximum performance for any type of sound reinforcement system. Our industry proven techniques can take full advantage of the sound reinforcement systems acoustical and electrical characteristics with consideration for variables such as space occupancy and environmental conditions. Time, amplitude, frequency response, gain structure, physical alignment and phase relationships can be analyzed and maximized to ensure your sound system is properly configured for your acoustical space providing a sonically accurate performance. 10641 Justin Drive audioUrbandale, Iowa 50322 engineering) P 515-251-7179 F 515-251-7180 gro up www.audioengineeringgroup.com The"Building Blocks" of Architectual Acoustics Considering a new building or remodeling project at your facility? It is never too early to start thinking about acoustics. Audio Engineering Group provides acoustical consulting services beginning at the earliest planning and design stages of building projects throughout final construction and occupancy. Additionally we offer services to clients that demand a better acoustical environment from their existing facilities. audio engineering group Representing your interests while working closely with the design team of your new facility, our consultants have a proven track record of providing the best in architectural acoustics services to hundreds of clients. The following are our"building blocks" of architectural acoustics and great sounding spaces. 1. Room Assessment A room's acoustic character should reflect the types of functions and the concept for which the room was designed. If ignored during the design phase of a project, these acoustical characteristics can adversely affect the usability of a room. With our engineering facilities, our staff can work with the design team for your project 2. Selection of Materials Correcting acoustic and noise issues during the design phase of a project can help you save significant funds over post -construction fixes. Whether an existing facility or still on the drawing board, installing the correct finish materials in the proper locations is paramount in establishing favorable room acoustics. Every surface material reacts uniquely when exposed to acoustic energy, which is why the quality of these surfaces can make or break the usability of your space and sound reinforcement system. Our engineering facilities allow us to evaluate 3. Sound Reinforcement Design Utilizing one of the finest electro-acoustical computer -aided design facilities available, our consulting staff can precisely predict how a sound system will work in a given room. our modeling system contains detailed response data for hundreds of professional loudspeakers, regardless of brand. By "virtually" placing a loudspeaker system inside an acoustical model, to correct an existing space or adapt an existing design to the proper acoustical characteristics. A systematic evaluation of a room's acoustic make- up includes an assessment of room geometry, acoustic energy reflections, reverberation, absorption, diffusion, noise sources, and much more. various materials for each exposed room surface and make those recommendations to you for wonderful sounding new spaces as well as existing ones. Using computer -aided modeling, our consultants can select various building materials and surfaces treatments in a "virtual" room to help determine which would work best within your facility. We then recommend materials with the correct acoustic properties for each area of a room. we can identify the approach which best correlates to the room's acoustical characteristics. AEG can also provide an advanced method of "auralization, enabling our design professionals to actually hear a simulation of a room and speaker system before the audio system is installed and the room even built! 10641 Justin Drive audio\ \ Urbandale, Iowa 50322. engineering) P 515-251-7179 F 515-251-7180 aeon" www.audioengineeringgroup.com audio engineering group Audio Engineering Group's engineers ensure a sound investment Imagine investing in an audio system where you can visualize sound waves and how they interact with an acoustical space. Imagine the ability to compare different loudspeaker systems within a facility before its final design has been completed. Imagine the assurance that the sound reinforcement system in which you are investing will provide the same great consistent sound in every listener seat. Imagine a sound system that you can actually hear before it has even been installed. Finally, imagine the assurance that room acoustics in a new or current space will support a great listening experience. These and many other answers are accomplished through a complex computer -aided modeling tool utilized by the design consultants at Audio Engineering Group. Our professionals are equipped with EASE (Electro-Acoustical Simulation for Engineers), a computer modeling tool that allows them to accurately predict the acoustical outcome of a space and/or sound system prior to construction and integration. EASE is an industry -standard acoustics software package that brings together all the major professional -grade loudspeaker manufacturers and a very large database of construction materials into a single package. When skillfully used, EASE can accurately predict the outcome of both acoustic space and sound system. This gives our engineers the ability to virtually test different speaker and layout combinations for any given room. It further allows the ability to do real-time auralization, a process that allows our staff to "sit"within the virtual 3D model and "listen"to the sound system of a particular acoustical space and determine performance. Through an EASE simulation, our engineers can further determine: • Direct sound pressure levels • Total sound pressure levels • Loudness predictions • ALCONS speech intelligibility predictions • RASTI speech intelligibility index • Clarity predictions • Direct -to -reverberant ratios • Initial time delay gap • Reverberation • Interference Patterns • Much, much more A true benefit of AEG's design approach is that it allows comparison of loudspeaker Model X against loudspeaker Model Y, and predicts each loudspeaker system's performance at virtually any location in an acoustical space.This ensures the right type of speakers for the job, regardless of brand / model, and allows AEG design consultants to verify the viability of different types of sound systems (e.g. distributed loudspeaker system vs. line array vs. central cluster design). The benefits of computer simulation are many, but EASE is simply a tool. The combined 50+ years of experience among AEG design consultants is the key to harnessing the power of this tool, for our client's advantage. 10641 Justin Drive audio \ \ Urbandale, Iowa 50322 engineering P 515-251-7179 F 515-251-7180 9 pup www.audioengineeringgroup.com Acoustics When designing a community venue such as a civic events center or auditorium, the acoustics of the space should always be considered. In other words, how are the room's geometry, wall and ceiling materials, floor surface, and sound reinforcement system going to affect the quality of sound within the complex? Whether planning for the design and construction of a new events center or struggling to achieve better sound quality in an existing venue, our acoustics experts work with owners and architects to ensure that the correct acoustic environment is achieved. Utilizing state-of-the-art computer modeling techniques, our consultants can identify potential acoustics problems in an auditorium or events center before it is even built preventing costly post -construction fixes by "doing it right the first time." In the case of existing spaces, consultants can engineer solutions for "problem spaces" and offer cost-effective treatments that will help to correct these problems. In outdoor venues and complexes, noise pollution can be minimized and accurately predicted during the design phase of a project in order to minimize the impact of sound in surrounding neighborhoods. audio engineering group AudioNideo Design Sound performance is directly correlated to the interaction of a sound reinforcement system with a room's acoustic signature. And since no single community events center is designed, constructed, or utilized in the same way, it is paramount that the process of developing an audio system for these venues remains unique to each project. Our system engineers understand this when designing a sound reinforcement system that's right for a particular venue. Before the design process even begins, our engineers perform an acoustical analysis to gain a thorough understanding of the space's acoustical characteristics. Utilizing computer -aided modeling techniques we are able to "try" various system components before actually installing them in a facility. This technology gives engineers the ability to determine characteristics such as speech intelligibility, direct to reverberant ratios, sound pressure levels, coverage patterns of hundreds of loudspeaker system options, proper aiming, and much more. Depending on the intended functionality of a venue, engineers can further include visual components within the system design such as digital projectors and theatrical or architectural lighting, and provide integrated control of systems throughout a facility. Whatever your goals for an audio/video system, our engineers can design one that adapts to your needs. audi \ engineering // a,o.o 10641 Justin Drive Urbandale, Iowa 50322 P 515-251-7179 F 515-251-7180 www.audioengineeringgroup.com \1)\ \ OCT 1 1 2012 DIVERSIFIED DESIGI1GROUR COASULTRTITS IA AUDIO VIDEO 5 ACOUSTICS DIVERSIFIED DESIGfI GROUP COOSULTRATS III RUDIO, UIOE0 8 ACOUSTICS October 9, 2012 Mr. Craig Clark Consultant Qualifications Packet City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Subject: Sound Systems consulting and design services for Five Sullivan Convention Center in Waterloo, Iowa Dear Mr. Clark: We are pleased to submit this Consultant Qualifications Packet to provide sound system consulting services for the Five Sullivan Convention Center Sound System Upgrade in Waterloo, Iowa. As a full service consulting firm, Diversified Design Group, Inc. can provide you with a complete consulting package to bring this project to successful completion. We can provide the City of Waterloo with a complete system design (including room acoustics and video system design if needed), design development documents, all construction phase documents/specifications and complete construction phase services including final commissioning/contractor sign -off. Diversified Design Group, Inc. is committed to customer satisfaction. We will work with your staff to determine the needs you have for the sound system, recommend possible contractors, provide all necessary pre -bid consultation, help with awarding bids and provide construction phase management. Versatility, quality and ease of use are paramount to a convention center sound system. Our goal is to provide the City of Waterloo with a high quality, functional sound system that meets all of your needs. Technical Areas of Service We provide consulting services in all areas of architectural acoustics. We also provide complete design services for sound and video systems. We use the following term definitions throughout the proposal. Sound Systems This area deals with the comprehensive electro-acoustic design of sound systems. We place particular emphasis on the integration of electronic sound with the natural (designed) room acoustics of a space. The goal is to provide clear, natural, and easily intelligible speech reinforcement plus high quality amplification of live music sources and faithful reproduction of recorded material. Versatility in usage, room combining and ease of operation are vital to a successful convention center sound system Video Systems We provide detail design and consulting services for video systems. The goal is to provide a picture of the proper size and definition for the space, high quality recording of performances, if required, as well as specifying routing, switching, and display devices of the required bandwidth and resolution for the video formats employed. 402-474-5445 11344 S 7th St., Lincoln, NE 68502 I www.DiversitiedDesign.com Member Acoustical Society 0f America/Infocomm International October 9, 2012 Mr. Craig Clark Page 2of2 Room Acoustics This area deals with such elements as reverberation time, echo control, sound absorption, room shaping and volume, room finish materials, hearing balance, etc. The goal is to provide good hearing conditions within a space for speech and/or music. Mechanical Noise and Vibration Control This area deals with all items of mechanical, electrical, and building service equipment that might produce noise within a space. Included are layouts and treatments of duct systems and selection of diffusers, dampers, etc., to control fan and/or airflow noise. The goal is to provide appropriate quiet in rooms where good listening conditions are important. Type of Service We work closely with the owner, architect, his engineers, and other consultants. We make every effort to integrate acoustical requirements with architectural, lighting, and mechanical requirements in order to achieve good, overall results. Recommendations are made in conference, via letter reports, drawings and telephone discussions, as required. Our offices are equipped with CAD facilities and drawings are typically produced in AutoCad. We use computer programs for acoustic and systems design where applicable and to provide file documentation. We provide all sound system construction documents for incorporation into the total bid package provided by the architect or owner. We are available to work during all phases of a project. We follow up our basic recommendations with bid and shop drawing reviews, construction visits, and conformance testing after work completion. Scope of Services Our intent is to provide you with all necessary guidance and consultation to assure satisfactory results. We are available for all design development, bid and construction phase meetings. We are also available to answer any contractor or staff questions throughout the project time frame. We have no financial interest in any sound or video system contracting firm or component manufacturer. The designers of the systems should never be allowed to bid on the system since they can freely substitute items that other bidders cannot. Our specifications are truly open to uniform competitive bidding. The detail design drawings and specifications allow for fair competitive bidding on comparable components and installation workmanship. They are not subject to substitution of inferior products and workmanship, which occurs with vague, ambiguous bid packages. The savings accrued through competitive bidding of a greater number of qualified AV system contractors more than pays our design, specification writing, and follow-up service fees. In addition, the owner and architect can be assured that they are receiving what the owner is paying for. We look forward to working with you on the Five Sullivan Convention Center project. If you have additional question, feel free to contact us at 402-474-5445 or davew@diversifieddesign.com. h: erely, } l� David T. Walters Principal Consultant DIVERSIFIED DESIGnGROUR cotSULTAf1TS Ift AUDIO, VIDEO & ACOUSTICS WHY HAVE DIVERSIFIED DESIGI1 GROUP DESIGfl YOUR SOU(1D SYSTEM? • Allows the sound system to be competitively bid. This cannot be done with an installer designed system. • Sound system is coordinated with room acoustics. • All theater systems are included- designed by theater experts. • Consultant helps establish budgets and then designs the system to meet the budget. • We provide complete bid document drawings and specifications. • Comprehensive bid documents allow unbiased, competitive bidding of the systems. • Money is saved by having Diversified Design Group, Inc. representing the best interests of the owner and architect. In spaces where musical quality and speech intelligibility are essential, the sound system must be coordinated with the acoustic design of the room. It is essential that echoes and detrimental reflections not be introduced by a sound system design that is not properly coordinated with the acoustics of the space. Our sound systems are carefully designed utilizing the acoustical data and parameters obtained during the acoustic design of the room, in conjunction with electro-acoustic modeling and other required calculations, to accurately predict the performance of the sound system in terms of frequency response, sound coverage and speech intelligibility. For theaters and auditoriums, we include in our designs all sub systems required. We work closely with the theater consultants. Plus, our own knowledge of theater operation allows us to provide the owner with the technical systems that are required for current and future productions. We help the architect establish budgets and then fine tune the budgets to fit the project. Our designs are then established with the intention that the final bids fall within the budget. We provide complete drawings and specifications that become part of the bid documents. These drawings include electrical contractor and sound contractor requirements so that the bidders have a complete picture of the scope of the project. The drawings show conduit layouts, grounding and final sound system details. This provides accurate bids and a complete/ coordinated system. As professional independent consultants, we do not represent any manufacturers, resellers or distributors of components. This allows us to specify several brands of product that are truly equal. As a result, the owner gets a quality system and the bidding is equally competitive. As the consultant, we are the architects's and owner's representative throughout the budgeting, design and construction phases. We help resolve problems that may occur during construction and perform a final checkout and punchlist when construction is completed. We provide the final tuning, balance the systems and ensure that the owner has received instructions. We look after the best interests of the architect and the owner in dealing with the technical systems and assure that they receive a system that is complete and according to specification. Our fees are more than made up by lower and more accurate competitive bids on the designed systems. 402-474-54452 11344 S 7th St., Lincoln, NE 68502 I www.DiversifiedDesign.com 1 Member Acoustical Society Of America/Infocomm International DIVERSIFIED DESIGf1GROUR consuLTnnrs IN Rupo.uIDEC a AcoustICS WHY HAVE DIVERSIFIED DESIGfl GROUP DESIGfI YOUR VIDEO SYSTEM? • Allows the video system to be competitively bid. This cannot be done with an installer designed system. • Video system is coordinated with the architecture of the space. • All interfaces to the sound and control systems must be properly integrated to produce a comprehensive and reliable overall system design. • We help establish realistic budgets and then design the best possible system to meet the budget. • We provide complete bid document drawings and specifications. • Comprehensive bid documents allow unbiased, competitive bidding of the systems. • Money is saved by having Diversified Design Group, Inc. representing the best interests of the owner and architect. When a vendor/installer is providing the system design, it is hard to be certain that the products specified are the best value for the owner or for the vendor. Diversified Design Group, Inc. represent no manufacturers and derive no commissions or compensations from any vendors. We work as part of the design team and solely represent the best interests of the owner and architect When designing a video system we take special care to integrate the system into the architecture of the space. 0ur extensive experience and knowledge of video system design, coupled with our understanding of technological advancement trends in the industry, allow us to insure the infrastructure of the designed systems will accommodate future upgrades and/or expansions with a minimum of additional expense. Great care is taken to insure ambient noise from all system devices is kept to a minimum to prevent unnecessary negative impact to the acoustical usefulness of the space. Video systems often integrate with the sound systems in the space. It is crucial to have these systems properly matched to insure high quality results. We also provide design of any required control systems to allow efficient operation of the overall sound and video systems. 0ur system designs include complete drawings and specifications, including conduit layouts and power requirements, to allow equal competitive bidding of the system. Many of today's spaces, such as theaters, auditoriums, lecture halls, sporting complexes and churches, require the integration of multiple systems (sound, video and control), along with proper room acoustics. Utilizing Diversified Design Group, Inc. for all audio/video/control systems provides a comprehensive, efficient and accurate design/installation process. The savings accrued by allowing Diversified Design Group, Inc. to provide a complete systems/ acoustic design and the competitive bidding of these systems, more than pays for our design fees. 402-474-54452 11344 S 7th St, Lincoln, NE 68502 I www.DiversifiedDesign.com I Member Acoustical Society Of America/Infocomm International DIVERSIFIED DESIGRGROUR consuLTAnTS In AUDIO. VIDEO Er ACOUSTICS David T. Walters SYNOPSIS David T. Walters is the President/Principal Consultant for Diversified Design Group, Inc. He has over 25 years experience in AudioNideo Systems and Acoustics. David has a deep appreciation for music and the arts. Having engineered sound for many concerts, theatrical, and corporate events, David understands the needs of both the performers and system operators. He is able to not only address the technical requirements of the systems, but the artistic elements as well. David has been the system design engineer for over 400 audio, audio/video projects throughout the United States. David also has given lectures and presentations on a myriad of acoustical, sound reinforcement and mufti -media topics. PROFESSIONAL EXPERIENCE • Over 25 years experience in AudioNideo Systems and Acoustics. • Consultant/Engineer for over 400 audio, audio/video and acoustical projects throughout the United States. • Author and Presenter of seminars on sound reinforcement system principals of design and operation. • Team member and Instructor for specialized Audio/Acoustical Design work shops. • Consultant/Project manager for audio, video and acoustical projects in Churches, Theaters, Schools and Governmental facilities. • Audio Engineer for multiple national touring productions. • Audio Engineer and Sound Designer for the Pinewood Bowl Musical summer productions-1990 to 2004. • Experience with acoustic and electro-acoustic modeling and prediction software including: o Odeon o EASE o CATT-Acoustics • Experience with FFT, Time Delay Spectrometry and Real Time analysis of electro-acoustic systems and room acoustics using the following equipment and software: o TEF System 20 o TEF System 25 o EASERA Pro o EASERA Systune o Smaart Live o Smaart Acoustic Tools EDUCATION • Associate of Applied Science in Electronic Engineering from Southeast Community College, Milford, NE -1980. • Continuing Education Certificates and Diplomas: o Synergetic Audio Concepts — 5-day Sound System Design Workshop o Synergetic Audio Concepts — Basic Sound System Design Workshop o Renkus/Heinz — Design and Measurement of Line -Array Systems o Essentials of Control System Programming — Crestron Electronics o Renkus/Heinz — Electro Acoustic Simulator for Engineers - Basic course o Essentials of the AV Industry — InfoComm International MEMBERSHIPS AND ASSOCIATIONS • Member NSCA (National Systems Contractors Association). • Member of Synergetic Audio Concepts since 1986. • MemberAES (Audio Engineering Society). • MemberASA (Acoustical Society of America). • Member ICIA (International Communications Industries Association). PUBLICATIONS/PAPERS • Author of "Sound Isolation — Principals and Practice" a lecture given at the University of Nebraska - Kearney, NE. • Author of "Sound System Design", a presentation given at the Technologies in Worship seminar in Omaha, NE. • Author of "Sound & Media Support Systems — Making Good Decisions" a presentation given at the Technologies in Worship seminar in Omaha, NE. 402-474-54452 11344 S 7th St., Lincoln, NE 68502 I www.DiversifiedDesign.com I Member Acoustical Society Of America/Infocomm International DIVERSIFIED DESIGf1GROUE COnSULTRnTS In AUDIO, VIDEO & ACOUSTICS Tim Oehlerking SYNOPSIS Tim Oehlerking is the Marketing Director/Consultant for Diversified Design Group, Inc. He has over 13 years experience in sales and project management in Audio/ Video/Control Systems. Tim has been sales/project manager for over 200 audio/video/control projects in the Midwest. Having overseen sales and project management for an audio/visual contracting firm, Tim has a firm grasp of the communication and organizational skills needed to bring projects to their successful fruition. Tim's ability to provide the bridge between consultant, architect and end user is a vital part of creating a quality end result. PROFESSIONAL EXPERIENCE • Over 13 years experience in AudioNideo/Control Systems sales and project management with a midwestern AV contracting company. • Project Manager for over 200 audio, audio/video and control system projects. • Team member for specialized AudioNideo workshops -Technologies In Worship. • Project manager for audio, video and control system projects in Churches, Theaters, Schools and Governmental facilities. MEMBERSHIPS AND ASSOCIATIONS • Member of !CIA (International Communications Industries Association). • Member of NSCA (National Systems Contractors Association). • Member of Syn-Aud-Con (Synergetic Audio Concepts). EDUCATION • Syn-Aud-Con Seminars. -Sound Reinforcement for Operators -Sound Reinforcement for Technicians • Technical Fundamentals of Audio- NSCA. • B.S. in Business Administration- University of Nebraska -Lincoln. 402-474-54452 11344 S 7th St., Lincoln, NE 68502 I www.DiversifiedDesign.com I Member Acoustical Society Of America/Infocomm International DIVERSIFIED DESIG(1GROU COnSULTAATS In AUDIO, VIDEO Et ACOUSTICS Jon Barnett SYNOPSIS Jon is a Senior Consultant with Diversified Design Group, Inc. He specializes in video systems design. Jon has been a Consultant for ten years in addition to working many more years as an Engineer in the professional broadcast field. Jon's work experience allows him the advantage of understanding both the commercial and educational environments. He understands the needs and wants of the owner and how to differentiate between the two. Jon has designed everything from multi -million dollar broadcast control rooms to basic projection and video recording systems. Jon brings a high level of professionalism and integrity to his consulting. He has the knowledge and experience to develop high quality system designs to meet the needs of the client. EDUCATION • B. S. in Mass Communications • A. A. in Electronics Communications • Senior standing, Electrical Engineering PROFESSIONAL EXPERIENCE • Ten years of Video Consulting. • Nineteen years of Broadcast Video experience. • Sixteen years Managerial experience. • Chief Engineer of an ABC affiliate and a Big Screen facility for the University of Nebraska Athletic Department. MEMBERSHIPS AND ASSOCIATIONS • FCC General Telephone Operator License with Ship Radar Endorsement. • International Society of Certified Electronic Technicians. 402-474-54452 11344 S 7th St., Lincoln, NE 68502 I www.DiversifiedDesign.com I Member Acoustical Society Of America/Infocomm International DIVERSIFIED DESIG(1GROUR conSDURfTs in AUDIO. ULDEO a ACOUSTICS Alliance High School Performing Arts Center Alliance Nebraska Biloxi Lighthouse & Visitors Center* Biloxi Mississippi Cedar Rapids City Council Chambers Cedar Rapids Iowa Centennial Performing Arts Center Utica Nebraska Central City Performing Arts Center* Central City Nebraska Central Community College Health Science Education Center* Grand Island Nebraska Cincinnati School for Creative & Performing Arts* Cincinnati Ohio Cornhusker Hotel Ballroom Lincoln Nebraska Dorsey -Howley Performing Arts Center Lincoln Nebraska Eastern New Mexico University Music Building* Portales New Mexico Evansville North High School* Evansville Indiana EFCAYouth Retreat Camp* Omaha Nebraska Friendship Community of South Hills Upper St. Clair Pennsylvania Fort Leavenworth High School Auditorium Fort Leavenworth Kansas Fort Leavenworth High School Gymnasium Fort Leavenworth Kansas Hawkins Construction Building* Omaha Nebraska Hughes Center Auditorium* Cincinnati Ohio Lemont High School Lemont Illinois Lied Conference Center Nebraska City Nebraska Lincoln Community Playhouse Lincoln Nebraska MacArthur Elementary Auditorium Fort Leavenworth Kansas Marian High School Performing Arts Center Omaha Nebraska McCook Community College Campus Events Center McCook Nebraska Mississippi State Supreme Court* Jackson Mississippi Mississippi Telecommunication Convention Center* Jackson Mississippi New Mexico University Student Union Ballroom* Albuquerque New Mexico Omaha Public Schools Boardroom Suite* Omaha Nebraska National Czech and Slovak Museum Cedar Rapids Iowa New Mexico Military Institute* Roswell New Mexico North Platte High School Auditorium North Platte Nebraska University of Mississippi Medical Center* Jackson Mississippi University of Southern Mississippi -Reed Green Coliseum* Hattiesburg Mississippi Vetter Health Systems Lincoln Nebraska * Work performed under sub contract to Stan Roller & Associates, Inc. Naperville, IL 402-474-54452 11344 S 7th St., Lincoln, NE 68502 I www.DiversifiedDesign.com I Member Acoustical Society 0f America/Infocomm International DIVERSIFIED DESIGnGROU COnSULTRnTs In nU010, VIDEO a RCOUSTICS REFERENCES Kevin Clark, AIA Clark Architectural Collaborative 3330 Woods Avenue Lincoln, NE 68510 402-326-1577 Randall Milbrath, AIA RDG, Inc. 900 Farnam on the Mall Suite 100 Omaha, NE 68102 402-392-0133 Kevin Schluckebier, AIA BCDM Architects 1015 N. 98th St. Suite 300 Omaha, Nebraska 68114 402-391-2211 Al Varney, AIA Ament, Inc. 25 32nd Avenue, SW Cedar Rapids, IA 52404 319-378-1401 Julie Walker The Rose Theater 2001 Farnam St. Omaha, NE 68102 402-345-4849 Dave Zahradnik, AIA Nuemann Monson Architects 221 East College Street, Suite 303 Iowa City, IA 52240 319-338-7878 402-474-5445 11344 S 7th St., Lincoln, NE 68502 1 wwwa)irersifiedDesign.com Member Acoustical Society 0f America/Infocomm International DIVERSIFIED DESIGfGROUR COOSULTADTS IO AUDIO. VIDEO & ACOUSTICS DIUERSIFIEDD.ESIGflGROUF Today`s sophisticated client expects that the buildings they use; from conference rooms to concert halls, clod -tors offices to arenas, perform to the highest standards. Sound, video and control systems must blend together to create a quality user experience. - Consultants ensure that the influence of acoustics and audio/video systems on a building are positive. We work with the design team to ensure these functions are integrated throughout the design, engineering and construction phases of a project. Consultants take their extensive knowledge of acoustics and audio/video technologies and apply it to real world settings in order to create effective media systems that are integrated into the overall structure. is a professional consulting firm specializing in sound reinforcement, video, audiovisual and control systems design. Diversified Design Group was founded in 1995 to provide professional consulting services in the areas of sound reinforcement, video, audiovisual, and supporting control systems. As a smaller firm we offer the client a uniquely personalized level of service. Your project is important to us. Typically working under the direction of the architect as part of the design team, we are the owner's personal technical representative. Consulting services are offered for all building types including; religious buildings, auditoriums, theatres, music halls, gymnasiums, stadiums, recording and television studios, schools, and university facilities. We are available to work during all phases of a project. We ensure the client's needs are met and the design goals are verified throughout the project by providing bid and shop drawing reviews, . construction site visits, system commissioning and conformance testing. Our office is equipped with full 2D and 3D CAD facilities and drawings are produced as required for a project. Our firm utilizes the latest in computer - based design, analysis and acoustic simulation programs. This allows us to provide accurate and efficient designs and avoid costly changes. A project's budget is critical. Our challenge is to maximize the performance of the systems and recognize where compromise is necessary. We design and consult to provide user-friendly systems which meet a high level of performance and reliability. We work to integrate the systems we design with the architecture of the space providing aesthetically pleasing results. Our strengths are the experience and ability to combine creativeness and innovation with physics and electronic theory to successfully meet the requirements of the project. Our services are generally provided on a fixed "Not to Exceed" fee however, we are also available to consult on an hourly basis. Fees are structured with the flexibility to meet the needs of your project. St. Mary's. Catholic Churc St. Mary's Catholic Church Blacksburg, VA was a project that merged the latest in audio system technology_ the challenges of creatir g traditional style worship:: Diversified Design Group Inc. met these challenge by using steerable line speakers hidden withi architecture of the roo a user-friendly media contro system with multiple pre Separate control presets implemented to adjust audio coverage for service type: audience size. Working closely with the pro ac-0 architects, we were able - conceal the loudspeake system while maintainin excellent sound coverag speech intelligibility. e FIRST TIME Spaces built without employing an Acoustic Consultant often end up putting in multiple audio and video systems before they get what they need. Proper attention to these systems during the design process is critical to alleviating many future issues. Any structure that facilitates communication should have as much attention paid to the communication media as it does to the functional integrity and visual appeal. The entire design team is concerned with aesthetics, integration and functionality. It is the responsibility of the Acoustic Consultant to take those traits one step further. We determine how the audio and video systems interact with a building's physical characteristics to create a dynamic audio and video experience. Images front cover. Jesus Christ Prince of Peace, Clinton, IA . Opposite page, clockwise from top: Lemont High School Auditorium, Lemont, IL. Vetter Health Systems Boardroom, Omaha, NE. This page, dockwise from top left Holy Family Parish, Inveress, IL. Acoustic design model. St. Mary's Catholic Church, Blacksburg, VA. Back page, clockwise from left Christ Community Church, Beatrice, NE. Dorsey -Howley Performing Arts Center, Lincoln Southeast High School, Lincoln, NE. By providing high quality media and technical systems that are integrated into the building's design from the start, the Acoustic Consultant adds substantial value to the finished project. Any AN issues can be addressed and economical solutions found BEFORE they become issues to the client. Diversified Design Group, Inc. will ensure the sound reinforcement and video systems of your project have been designed and implemented properly. We work with architects, engineers and contractors to maintain acoustic, audio and video systems integrity throughout the construction process. Our staff possesses the technical knowledge and experience to integrate all facets of audio and video systems design into the building environment. Member Acoustical Society of Americainfacomm International • Strategic Planning- and Bud® Development • Complete design services from schematic through construction document phases, including the generation of all required reports, specifications and drawings • Review of Contractor submitted bids and proposals; • System commissioning and conformance testing • Analysis of existing sound reinforcement, video, control 717 DIVERSIFIED DESIGf1GROUR consuumrs In sum, OIOEC EACOtS1CS - FF}F>..�"ham .�r,li•,a David T. Walters Principal Consultant davew@DiversifiedDesign.com 402-474-5445 1344 South 7th Street Lincoln, Nebraska 68502 www.DiversifiedDesign.com Dorsey -Howley Performing Arts Centel When the Lincoln Public Schools needed to update the Dorsey- Howley Performing Arts Center at Lincoln Southeast High School, Diversified Design Group, Inc. was brought in to work with the architect and engineers as part of the design team. Our goal was , to create a performing arts space that was innovative, functional and budget conscious. Extensive acoustic modeling and A/V system design were used to create an overall audio/ visual system that was capable of handling a wide variety of performances, varied attendance numbers and a unique learning experience for the student operators. Diversified Design Group, Inc., working closely with the architects and engineers, provided the essential design and project oversight necessary to exceed the clients needs and stay within their budget. THEER ASSOCIATES, INC. U , Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 PRESENTATION/PROPOSAL FOR SOUND REINFORCEMENT SYSTEM UPGRADE AT FIVE SULLIVAN BROTHERS CONVENTION CENTER PRESENTED TO Craig Clark City of Waterloo 715 Mulberry Street Waterloo, IA 50703 391-291-4319 PREPARED BY Lonnie Theer Theer & Associates, Inc. 10085 Shannon Road LaVista, NE 68128 402-597-2818 Ext 105 THEER ASSOCIATES INC. vV UV� Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 WHO WE ARE... The Acoustical Consulting firm of Theer & Associates, Inc., was founded by Lonnie J. Theer in 1976. With headquarters in Omaha, Nebraska and offices in Merriam, Kansas, Theer & Associates, Inc., provides highly skilled services in the areas of architectural acoustics and electro-acoustics. Our firm begins each project by designing the most effective solution for each client's needs, carefully integrating those solutions while maintaining the integrity of the architectural environment. Theer & Associates, Inc., has successfully completed more than 2,500 projects world wide. Primary categories of work include educational facilities, religious facilities and government facilities, with an emphases on Justice. Noise control, noise masking and other industrial applications also lie within our scope of services. Theer & Associates, Inc., continues to provide design services to our global architectural clients. However, projects within the states of Nebraska, Iowa, South Dakota, North Dakota, Arkansas, Kansas, Western Illinois and Missouri, because of their close proximity to our offices located in Omaha and the KC metro area, allows us to offer our white glove service for moderate fees to clients in these states. 1976 A "TRUE" CONSULTING FIRM... Theer & Associates, Inc., is not a dealer for any manufacturer. We are a design -only firm. Our frequent dialogue with manufacturers in the Acoustic, Sound and Audio/Video industries, keeps us aware of the latest proven products, which we in turn recommend to our clients. Our Acoustical, Sound and Audio/Video system designs change from project to project, not only because of differences in the needs of the Client, but also because of new innovations in the technologies that we use. Our designers would rather talk to those involved in the project than make assumptions and deliver a "one size fits all ... Cookie -Cutter" solution. This takes time to do, but in our experience, it also saves time in the long run. It is quicker to head off a problem than it is to fix it, after it has occurred. Specific benefits for you are that we will find out, clearly what our Client's wants and needs are and what it will take to make him satisfied and happy. We will maintain close contact with the selected System Contractor throughout the installation phase to make sure that the design is being implemented correctly and on time. Our goal is to provide the Architect and/or Owner with progress updates so that you are "in the loop" without wasting your time and money. This is one reason why we deliver the most comprehensive and detailed drawings and specifications that you may have seen. We are dedicated to eliminating "Gray Areas" because we've learned that the majority of project delays and change orders, come from a lack of clarity in the project drawings and specifications. THEER -& ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 www.theer.com Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 YOUR DESIGN TEAM... Lonnie J. Theer Owner and President Lorne is an acoustical technology consultant with 46 years experience in room acoustics and noise control and the design of sound reinforcement systems and broadcast studios, with the last 36 years as Owner and President of Theer & Associates, Inc. His focus has been on Architectural Acoustics, noise control and the design of high tech sound reinforcement systems for over 2,500 venues. Lonnie has a long list of areas for which he has received specialized training. EDUCATION...Radio Engineering Institute, Associates Degree in Electronic Engineering and Architectural Acoustics. MEMBERSHIPS...National Systems Contractors Association (NSCA) and INFOCOMM International. Jessica L. Hiatt Architectural Acoustical Design Specialist Jessica is an acoustical consultant with 8 years experience, specializing in room acoustics analysis and design. Her diverse design experience ranges from auditoriums, performing arts venues, music rooms general class room acoustics, courtrooms and city council chambers. Jessica is also a specialist in CATT Acoustics, computer modeling auralization and noise and vibration control. Jessica has successfully completed over 200 projects in her five years with Theer & Associates, Inc. EDUCATION...University of Nebraska, Omaha, Bachelor of Architectural Engineering. University of Nebraska, Omaha, Masters of Architectural Engineering and Architectural Acoustics. MEMBERSHIPS...Acoustical Society of America (ASA), National Systems Contractors Association (NSCA) and INFOCOMM International. Dennis Krause Senior System Design Specialist Dennis is an acoustical consultant with 22 years of experience, specializing in acoustic analysis and system design. Dennis's design experience ranges from religious facilities, auditoriums, performing arts venues and court rooms. Dennis has a vast experience in the design of sound reinforcement systems and video broadcast and distribution systems for large scale sports venues. EDUCATION...University of Kansas at Lawrence, with a B.S. degree in Architectural Acoustics with an emphasis on Electro Acoustics. MEMBERSHIPS...National Systems Contractors Association (NSCA) and INFOCOMM International. Thomas A. McDaniel Director of Marketing and Technical Services Tom is based out of our Merriam, Kansas office. In addition to Tom's marketing duties, he also provide a high level of Owner support to our long list of clients in Kansas, Arkansas and Missouri. EDUCATION...Christopher Newport College of the College of William and Mary. Bachelors Degree in Acoustical Physics. THEER ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 CURRENT PROJECT List... The following is a current parcel list of projects that are in various stages from Design Development, Installation to System Commissioning and Owner training. Columbia High School, Columbia, Mo (Project value ... $650,000.00) Auditorium, Vocal Music Room, Instrument Music Room, Gymnasium and Stadium...Acoustics, sound reinforcement systems a audio/video system design. Siloam Springs High School, Siloam Springs, AR (Project value ... $1,250,000.00) Auditorium, Gymnasium, Multi -Media Presentation Classroom, Commons Area, Coaches Video Viewing Room, Instrument Music Room, Vocal Music Room and Broadcast Production Studio...Acoustics, sound reinforcement systems, audio/video systems, broadcast production system and whole school television distribution system design. Liberty High School, Liberty, MO (Phase 1 and Phase 2) (Project Value ... $1,089,000.00) Auditorium, Gymnasium (main and aux), Music Rooms (three rooms), Commons and Broadcast Production Studio...Acoustics, sound reinforcement systems, audio/video systems, broadcast production system. Note...This will be the first High School in the Nation that all audio routing and distribution will be completely digital. Fayetteville High School, Fayetteville, AR (Phase 1 and Phase 2) (Project value ... $986,000.00) Auditorium, Gymnasium, Music Rooms (three rooms), Commons and Broadcast Production Studio...Acoustics, sound reinforcement systems, audio/video systems, broadcast production system. Clear Lake Middle School/High School, Clear Lake, IA (Project value ... $86,000.00) An eight hundred fifty seat auditorium. Room acoustics, sound reinforcement system, video projection system and production intercom system. First United Methodist Church, Cedar Falls, IA (Project value ... $225,000.00) Fellowship Hall, Sanctuary/Nave, support rooms. Room acoustics, sound reinforcement systems, video projection system and broadcast production studio. Hawkeye Community College, Waterloo, IA (Project value ... $434,000.00) Converting and renovation of a 650 seat classroom to a 650 seat high end performance/presentation facility with full broadcast capabilities. Room acoustics and noise control. Sound reinforcement system. Three screen video projection system. A very high end broadcast production studio with four robotic controlled video cameras and audio/video streaming to the interne. Immaculate Conception Catholic Church, Columbia, IL (Project value $365,000.00) New Catholic church with a seating capacity of 1,100. Very high end sound reinforcement system, with near field loudspeakers placed in the riser of the platform. Video recording system with two robotic controlled video cameras. State of Iowa Fire Arms DCI Forensic Crime Lab, Ankeny, IA (Project value $85,000.00) The state of Iowa built this new high end crime lab and the acoustics in the gun testing lab were such that the wepons testing personnel were starting to have hearing problems. T&A was hired to make dramatic improvements on the labs room acoustics. THEER ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 PROJECT REFERENCES: Theer & Associates, Inc., is not new to Waterloo and the surrounding cities. Theer & Associates, Inc., has furnished system design services to a majority of the middle schools and high schools (twenty plus schools) within a fifty mile radius of Waterloo. For most all of these school projects, we were working with the Architect firm of StruXture Architects, located in Waterloo. Within the Waterloo proper, we have designed the sound and video systems for the Waterloo East High School auditorium, the Waterloo West High School auditorium and Hawkeye Community College Tama Hall project. We have two church projects in the area, First Presbyterian Church, Waterloo and First United Methodist Church, Cedar Falls. In the recent weeks the system design and installation was completed for the Clear Lake School District, and a few months back, the Belmond-Klemme Community School District. Both of these projects involved the design of sound reinforcement and video projection systems for their respective auditoriums and the gymnasium at Belmond. For the Clear Lake project, we worked with Ken Wind at Bergland + Cram Architect firm in Mason City, IA and for the Belmond-Klemme project we worked with Craig Schwerdtfeger and Pam Johnson at StruXture Architects in Waterloo, IA. Recent projects with Room Combining system designs: Garden City High School, Garden City, Kansas (Project cost $896,000.00) Included room combining of eleven rooms. Siloam Springs High School, Siloam Springs, Arkansas (Project cost $996,000.00) Included room combining of nine rooms. Liberty North High School, Liberty, Missouri (Project cost $1,025,000.00) Included room combining of ten rooms. Columbia High School, Columbia, Missouri ($652,000.00) Included room combining of four rooms. THEER ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 CLIENT REFERENCES: StruXture Architects 314 East 4th Street Waterloo, IA 50703 319-234-1515 Reference ... Dale Port Reference ... Craig Schwerdtfeger Reference ... Dan Channer Reference ... Pam Johnson Acsoustical Electro Acoustic project range $23,000 to $635,000. Thirty (plus) projects with StruXture Architects. Novak Design Group 3 801 River Ridge Drive Northeast Cedar Rapids, IA 52402 319-393-9334 Reference ... James Novak Reference ... Gary Landhauser Acoustical/Electro Acoustic project range $35,000 to $125,000. Ten projects with Novak Design Group. Shive-Hattery Architecture/Engineering 2834 Northgate Drive Iowa City, IA 52245 319-354-3040 Reference ... Electrical Engineering Department Reference ... Architectural Department AcousticaWElectrical Acoustic project range $45,000 to $86,000.00. Two projects with Shive-Hattery Neumann Monson Architects 221 East College Street Iowa City, IA 52240 319-338-7878 Reference ... Architectural Department Acoustical/Electro Acoustic project range $35,000 to $125,000. Two projects with Neumann Monson ... Iowa City, IA Six projects with Neumann Monson ... Sioux City, IA THEER -& ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 CLIENT REFERENCES (Continued): ACI Boland Architects 1421 East 104th Street Kansas City, MO 816-763-8900 Reference ... Pat Sutliffe (Please note...Pat has a difficult time talking as he is in the advanced stage of MD ... please be patient). AcousticalElectro Acoustic project range $35,000 to $865,000. Twenty (plus) projects with ACI Boland Tompkins Architects 612 NW Kay Drive Lee's Summit, MO 64106 816-986-24256 Reference ... James Tompkins Reference ... Linda Starkovich AcousticaUElectro Acoustic project range $28,000 to $165,000. Six projects with Tompkins DLR Group 7290 West 133rd Street Overland Park, KS 66213 913-897-7811 Reference ... Doug Loveland Reference ... Robyn O'Roak Reference ... Kathy Wilbert Reference ... John Clement AcousticaUElectro Acoustic project range $365,000 to $985,000.00 Eight projects with DLR GMC&N Architects/Planners 115 East Laurel Garden City, KS 67846 620-276-3244 Reference ... Stewart Nelson AcousticaUElectro Acoustic project range $896,000. One project with GMC&N THEER ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 PROPOSAL FOR CONSULTING SERVICES... Proposal Part A... Should Theer & Associates, Inc., be selected for this project, the following is an outline of our system design process and a schedule of events of which we would follow: Phase 1... Preliminary: A. We will request that drawings, floor plan and/or reflected ceiling plans in either hard copy format or digital file (AutoCAD) .DWG format be sent to us. B. If the drawings are furnished in hard copy format, we will proceed to convert the drawings to digital file (AutoCAD) .DWG format to be used for this project. Note...Upon completion of this project, the digital drawing files will be furnished to the City of Waterloo for your use and/or records. Approximately six man hours have been reserved for this task. C. We will then schedule a site visit to the convention center. At the time of this site visit, we will throughly go through the existing system and document the working condition of all components and perform any other documentation as may be required to fully understand the operation of the existing system and to enable us to proceed with the system design.. Approximately eighteen man hours have been reserved for this task. D. On the morning of the second day of our first site visit, we will request a meeting with all City of Waterloo personnel that has an interest in this project and specifically personnel that can input a detailed list of the wants and needs and express the desired end results of this sound system upgrade project. Note... The primary goal of this meeting for T&A, is to establish a directive from the City of Waterloo on which of two equipment manufacturers the city would like T&A to use in the system upgrade design, drawings and specifications. Approximately four man hours have been reserved for this task. Phase 2 ... Design and Development: A. We will proceed with the system design process. Make equipment and material selections, produce detailed "one -line" audio system diagram drawings and produce first round draft of specifications. Approximately forty man hours has been reserved for this task. B. From these drawings and specifications, we will produce an Estimate Of Probable System Cost. Approximately six hours has been reserved for this task. C. We will then request another meeting at which time, T&A will present 90% completed drawings, specifications and an Estimate of Probable System Cost. At this meeting, we will review in detail the - complete system design. Review the equipment list and explain in detail the function of all equipment included in the drawings and specifications. At this meeting, we will also discuss bid schedule and set firm dates for putting the project out to prospective bidders, the Pre -Bid meeting date and time and the Bid -Due date and time. Approximately four man hours has been reserved for this task. THEER -8Z 1 ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 PROPOSAL FOR CONSULTII\ Proposal Part A... G SERVICES... Phase 3 ... Construction Documents: A. We will then proceed to make any needed changes to the 90% complete set of drawings and specifications as needed to finalize and ready the project to be put out for bids. Approximately two man hours have been reserved for this task. B. Next, we will request that the City of Waterloo, furnish T&A with the front end portion (the legal requirements) for the project, bond requirements, insurance requirements, etc., etc. Phase 4 ... Bidding: A. The City of Waterloo, will provide all public (legal) advertising as required for this project. B. At the agreed upon date set for release of bid documents, T&A will put the project out for bids and will distribute bid/construction documents, consisting of, but not limited to all drawings and specifications, as required for interested System Contractor to bid on this project. C. In addition to the published advertisement for interested bidders by the City of Waterloo, T&A will make every attempt to notify all qualified System Contractors, known by T&A to furnish such system sales and installation services in the Waterloo area. D. T&A will distribute bid/construction documents in digital electronic PFD file format to any interested party requesting said documents. E. Pre -Bid Meeting. All bid document holders intending to submit a bid for the proposed project must attend the Pre -Bid Meeting on the scheduled date and time as indicated in the bid documents in order to be eligible to bid on this project. This on -site meeting will be conducted in a joint effort by both the City of Waterloo and T&A. At the time of this meeting, the interested prospective bidders will be given a site tour and T&A personnel will be available to answer any technical questions by the interested prospective bidders. F. Should there need to be any required clarifications and/or any changes made to the drawings and/or specifications, T&A will issue a Pre -Bid Addendun, outlining such information. G. Bids will be received, opened and tabulated by the City of Waterloo. H. T&A will review with the City of Waterloo the bids received and will assist with making recommendations in awarding the construction contract. I. Approximately ten man hours have been reserved for the task as outlined in paragraphs A through H. THEER & ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road Technical & Marketing Administration Office LaVista, NE 68128 6629 Hardy Street Merriam, KS 66202 (402) 597-2818 (913) 897-4599 PROPOSAL FOR CONSULTING SERVICES... Proposal Part A... Phase 5 ... Construction services: A. After System Contractor has been notified to proceed with project, the System Contractor will have ten days to furnish required Shop Drawing Submittal sheets. T&A, within two days will review such submittals, stamp and return to System Contractor. Note...all Shop Drawing Submittal sheets will be furnished, stamped and returned in electronic PDF file format. B. After review of Shop Drawing Submittal sheets, T&A will direct the System Contractor or order all equipment and material and also direct the System Contractor to schedule the system installation with the City of Waterloo. C. T&A will schedule Construction Meetings (to be held by phone conference) on a weekly schedule. During these conference meetings we will discuss with the System Contractor the progress of the equipment delivery, equipment and material that has been delivered to the job site and the progress of the installation. Personnel from the City of Waterloo will also be invited to participate in these weekly conference meetings. D. During the duration of the construction/installation phase, T&A will schedule a minimum of two on -site visits to make observation of the progress of the installation and also to observe the quality of workmanship and will issue comments and directives as may be required. E. Upon receipt of notification from the System Contractor that the system is substantially complete, T&A will schedule System Commissioning and Owner Training of the newly installed system upgrade. F. Approximately ten man hours has been reserved for the task A through E. Phase 6 ... Closeout: A. Upon completion and acceptance of the newly updated sound system, T&A will direct the System Contractor to furnish a set of As -Built drawings in electronic digital (AutoCAD) .DWG file format to T&A within ten days. T&A in turn will print a set of these drawings to hard paper format and also electronic digital (AutoCAD) .DWG file format, along with all equipment owner/instruction manuals, both in paper hard copy and electronic digital PDF file format to the City of Waterloo. THEER ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 PROPOSAL FOR CONSULTING SERVICES... Proposal Part B... ADA (Americans With Disability Act) Hearing Assist System Compliance: A. To the City of Waterloo ... Navigating through the requirements of the Americans with Disabilities Act (ADA) can often prove to be a challenge for organizations and this includes both City and State entities, to easily understand the intent of ADA, in particular Title III and providing assistive listening devices for hard of hearing people. B. At the time of my visit to the convention center, it was noted that your facility was not in compliance with ADA Title III assistive listening devices for the hard of hearing people. We need to bring the City of Waterloo, specifically the Five Sullivan Brothers Convention Center into compliance with the ADA Title III assistive listening devices requirement. C. It was noted that there are approximately sixteen meeting rooms/spaces within the convention center. You must be able to provide, upon request a hearing assist listening device to anyone whom ask for such a device. In all probability, not all of the sixteen spaces will be in use at any one time, so therefore, having a fixed hearing assist system installed in each of the sixteen spaces would be extremely expensive and not an absolute necessity. You just need to make sure that if someone ask for such a device, you must have a unit to offer to him/her. D. As an alternative to sixteen fixed installation systems, I would suggest that several "portable" assistive listening systems be specified and furnished for use in this facility. Each system would include (as an example), a hearing assist transmitter, several receivers, each with ear -speaker and a hearing aid coupling device and a portable case to put the equipment into. That way, when ever someone ask for a assisted listening device, the complete system can brought to that specific room and plugged in. You would also need to have plaques located throughout the facility, identiyfing to the public that hearing assist system listening devices are available upon request. E. Number of portable hearing assist systems. At this preliminary stage of this proposal, I am not sure of the exact number of systems that would be required. That would be determined at the time of the system design process. In the system design process, we would also create an Estimate Of Probable System cost, for your review. F. I have included this System Design Service as a separate line item in Part D of our proposal. THEER -& ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 PROPOSAL FOR CONSULTING SERVICES... Proposal Part C... Clarification of schedule: A. I am acknowledging at this time that all of us here at the firm are very clear as to the extremely tight time schedule for putting this project out for bids and getting the installation started by the middle of January, 2013. B. We here at the firm of T&A are prepared to meet that schedule, however, should the City of Waterloo select T&A for this project, we are requesting that the City move at a fast pace in furnishing notification to proceed with the project. Reimbursable expense: A. No... adult beverages, such as beer, wine, etc., will be billed to the City of Waterloo. B. No sales tax will be billed to the City of Waterloo. C. Note... If T&A is selected for this project, we request that the City of Waterloo, furnish T&A with a list of maximum allowable expenses for lodging and food. Change Orders: A. There will not be a design fee charged to the City of Waterloo for any change order required, as a result of any item of equipment becoming obsolete within the time frame of this project. B. Should the City of Waterloo request a specific change to the system design after the contract has been signed with the system contractor, T&A will charge a fee amount equal to 6% of the total change in contract amount. Billing schedule for design services: A. Billing by T&A will be presented in two parts to the City of Waterloo. B. The first of two billings, 90% of fee amount, will occur on the date that the project is put out for bids. C. The second and final billing, 10% plus all reimbursable expenses, will occur on the date that the City of Waterloo take possession of the completed sound system upgrade. THEER -& ASSOCIATES, INC. Consultants In Acoustic Technologies 10085 Shannon Road LaVista, NE 68128 (402) 597-2818 Technical & Marketing Administration Office 6629 Hardy Street Merriam, KS 66202 (913) 897-4599 PROPOSAL FOR CONSULTING SERVICES... Proposal Part D... Consultants Fees For System Design Services ... The following is a listing of our fee structure: Primary System Design Consultants ... $125.00 per man hour. Acoustical Modeling of Space ... $98.00 per man hour. CAD Drafting Services ... $78.00 per man hour. Clerical Services ... $54.00 per man hour. All on site work regardless of design level ... $125.00 Travel/Windshield time ... $30.00 per man hour. Auto expense ... 55 cents per mile, no gas or gas surcharge. (billed as reimbursable expense) Lodging and food expense ... exact incurred cost, will furnish receipts. (billed as reimbursable expense) System Design Fees For Sound Reinforcement System Upgrade Design Services... The following time (man hours) are estimated and the fee amount is fixed. Proposal Part A, Phase 1 $3,608.00 Proposal Part A, Phase 2 $5,184.00 Proposal Part A, Phase 3 $0,156.00 Proposal Part A, Phase 4 $1,500.00 Proposal Part A, Phase 5 $1,500.00 Proposal Part A, Phase 6 $0,500.00 TOTAL FEES FOR DESIGN SERVICES (Plus reimbursable expense) $12,448.00 Proposal Part B, ADA Hearing Assist System Design $0,500.00 TOTAL FEES FOR DESIGN SERVICES (With HAS System Design) $12,948.00 This proposal for system design services was prepared by Lonnie Theer President, Theer & Associates, Inc. Should the Consultant selection committee select Theer & Associates, Inc., as Consultant of choice for this project, please forward a Letter OfAcceptance, a Purchase Order, or Contract Document, signed by person authorized to accept this agreement, to Theer & Associates, Inc., to the attention of Lonnie Theer, 10085 Shannon Road LaVista, NE 68128, or electronically by email to ltheer@theer.com. END OF PRESENTATION/PROPOSAL