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HomeMy WebLinkAbout05/19/20141. 2. 3. 4. FINANCE COMMITTEE May 19, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of May 12, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Janet Wessels HCV Housing Quality Des Moines, 07/07/2014- $1,279.74 Standards IA 07/09/2014 Sonia Mayer, HCV Financial Las Vegas, 07/21/2014- $2,020.27 Bookkeeper/Admin. Asst. Accounting & NV 07/24/2014 Reporting Abraham Funchess, 2014 EEOC EXCEL San Diego, 08/11/2014- $9,430.00 Executive Director; Rebecca Conference CA 08/15/2014 Johnson, Human Rights Specialist; Shelly Kruger, Adm. Secretary Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est S/H Expenditure Central Garage $2,820.08 + Mobile Support Stands. $204.00 S/H Central Garage $2,710.53 + Cradle, crossmember and frame liners for fire engine $550.00 S/H (est.) 304. City Clerk $1,500.00 Parking Tickets. Leisure Services $6,021.26 Repair and replacement of plants in beds at 6th Street Plaza. Leisure Services $6,570.00 Advertising & advertising spot production to promote the Cedar Valley SportsPlex during Monday Night Football and various other programming. Leisure Services $1,208.88 + $36.26 S/H Additional jerseys for Optimist Baseball & Softball. Leisure Services $4,762.38 (3) Beverage coolers with casters for Young Arena's concessions operations. Leisure Services $1,575.00 Preparation and painting of Young Arena outside main entrance railings. Management Information Systems $6,135.00 Barracuda spam/virus email filter (model BSF300A55). Traffic Operations $6,200.00 Installation of 6 traffic detection cameras. Traffic Operations $1,020.00 + $200.00 S/H 2 — Aluminum Signal Heads and Hardware. BUDGET LINE ITEMS TO BE AMENDED 5. Authorization to increase Line Item Building Maintenance (1371) and decreasing Line Item donation (3720) in the amount of $2,600.00—Submitted by the Leisure Services Department. 6. Authorization to increase several line items on file in the City Clerk's office in the amount of $51,874.00—Submitted by Finance. 7. Authorization to increase Line Item Refunds (1785) and decrease Line Item cash on hand (3000) in the amount of $517,600.00—Submitted by Finance. 8. Authorization to increase several line items on file in the City Clerk's office in the amount of $70,000.00—Submitted by Finance. 9. Authorization to increase several line items on file in the City Clerk's office in the amount of $35,430.00—Submitted by Finance. 10. Authorization to increase Line Item land acq. (2140) and decrease Line Item cash on hand (3000) in the amount of $70,300.00—Submitted by Finance. 11. Authorization to increase Line Item building maintenance (1371) and decrease Line Item fund balance (3000) in the amount of $44,000.00—Submitted by Finance. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE May 12, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Welper. Absent: Jones. Moved by Schmitt, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Welper that the Minutes of May 5, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Welper that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $6,950.00 A one-year rental contract for one (1) 72" front - mount side -discharge mower ($3,950) and one (1) 20" flex -wing rotary cutter ($3,000). Central Garage $6,000.00 NTE Replacement vehicle tires for Ambulance Fleet. Fire Rescue $4,750.00 Five (5) Stealth L-30 cylinders for SCBA's. Fire Rescue $2,066.00 Opticom Card. Human Rights $9,035.00 KWWL commercial advertising for the Fair Housing Program. Leisure Services $10,200.00 Amusement park tickets sold June through August 2014. Will be paid beginning of July, 2014. This will be F.Y. 2015 Budget Leisure Services $1,500.00 Four (4) double row studded ice tires for Young Arena's 2008 Zamboni. Installation will be done separate by a local vender. Leisure Services $2,097.50 One (1) Vinyl Line Kit w/goal creases, nine (9) bags of Pro Ice Paint and installation into the Young Arena ice surface for the 2014-2015 ice season. Leisure Services $5,745.00 Young Arena ammonia ice system annual preventative maintenance & safety improvements. Please note that additional funding may be needed for any worn or broken parts. Leisure Services $3,500.00 One (1) TACO inline circulation water pump for Young Arena's Ice System & Installation. Parking Maint. $7,899.84 + $300.00 S/H Nice (9) Parking Meters — Nine (9) decorative sleeves and bases. Finance Committee May 12, 2014 Page 2 Police $3,000.00 NTE Supervisor training on productivity. Police $4,731.43 Renewal of general liability insurance from PDCM Insurance for Tri-County Task Force Investigators. Waste $2,986.00 + Repair of hydromatic pump. Tower Park sanitary lift Management Srv. $200.00 S/H station. Waste $13,249.71 + To rebuild Easton Mix Liquor Recycle Pump Motor, Management Srv. $400.00 S/H Flygt 3501. Ayes: Three. Motion carried. Mr. Schmitt questioned the supervisor training and the liability insurance for Tri-County Drug Task Force. Dan Trelka, Director of Safety Services, noted that the liability insurance typically gets a refund at the end of the year. The supervisor training will be funded by forfeiture fund. Moved by Welper, seconded by Cole authorizing a refund request by Robert and Ursula Class in the amount of $230.12 for sewer charges that were not valid. as they have been charged. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that project budget to use insurance proceeds from the spring 2013 hail storm to repair the Gates Park Pool Pump House roof in the amount of $11,970.00 as submitted by the Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that the project budget for the Irving Safe Routes to School Traffic Signal Project at West 5th and Baltimore Streets in the amount of $92,000.00 as submitted by the Traffic Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase several line items on file in the City Clerk's office in the amount of $74,665.00 for several play-off games being added for the Black Hawks submitted by the Leisure Services Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase Line Item Building/Ground Maintenance (1371) and decrease Line Item Five Brothers Revenue (3465) in the amount of $10,477.51 to be used for additional building and grounds maintenance submitted by the Building Maintenance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase Line Item WPD Forfeiture (1512) and decrease Line Item WPD Forfeiture (3603) in the amount of $4,000.00 to conform with the City's budget line item control policy submitted by the Police Department, be approved. Ayes: Three. Motion carried. Finance Committee May 12, 2014 Page 3 Moved by Cole, seconded by Welper that authorization to increase Line Item HAP Payments (1706) and decrease Cash in the amount of $50,000.00 to adjust for expenses submitted by the Housing Authority, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase several line items on file in the City Clerk's office in the amount of $32,000.00 to support equipment maintenance chargeback requirements submitted by the Central Garage, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase several line items on file in the City Clerk's office in the amount of $15,961,000.00 to record anticipated refunding debt submitted by the Finance Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Welper that authorization to increase several line items on file in the City Clerk's office in the amount of $25,000.00 to support routine expenses as well as needed equipment repairs submitted by Waterloo Regional Airport, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 12, 2014, in the amount of $1,177,704.62, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Welper that the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee !� Approval Date 5//9/4 / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,820.08 plus est. shipping costs of $ 204.00 to pay for or purchase Mobile Support Stands This purchase or expenditure is being made because: Vehicle lift support stands Vendor selected for this purchase: ARI Hetra Lifting Systems n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: These support stands are of the same structural integrity of our existing stands and hydraulic lifting devices and have proven to be extremely functional. Additional set of stands required to support maintenance operations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer 0 Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 6,000.00 $ 3,4132.26 v. Respectfully submitted, K:\shared goodies\forms\Central Garage - Hetra Support Stands - May 2014.xls (Mar 2010) City Clerk Use Only Finance Committee L Approval Date J f //h/��( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 2,710.53 plus est. shipping costs of $ 550. (est) Cradle, crossmember and frame liners for fire engine 304 Department to expend to pay for or purchase This purchase or expenditure is being made because: Excessive corrosion Vendor selected for this purchase: Global Emergency Products n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Limited number of vendors supporting Pierce trucks Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I ^ I General Fund ❑ Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 66,000.00 ✓ and the current available balance is Respectfully submitted, $ 14,371.42 'l33 ��.� ,✓ K:\shared goodies\forms\Central Garage - Fire Engine 304 Cradle - May 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Q Approval Date t5/f `//7-- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ NTE 1,500.00 plus est. shipping costs of $ to pay for or purchase Parking Tickets This purchase or expenditure is being made because: The supply is low and there is an additional parking violation being used by Code Enforcement. Vendor selected for this purchase: Biller Press ri Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Previously used vendor and will not incur a setup charge Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-7940-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s tt,ed, (Project Code) $ 2, 700.00 / $ 2,700.00 -- (4I `%i Adi `/ (Signature Dkpt. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee /// Approval Date 511 (b /N The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,021.26 plus est. shipping costs of $ to pay for or purchase Repair and replacement of plants in beds at 6th Street Plaza. This purchase or expenditure is being made because: Damage to this area occurred in the 2008 floods, railroad bridge reconstruction, pump house reconstruction, and construction of residential condos immediately adjacent. Vendor selected for this purchase: Matthias Landscaping Co. nBids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Other qualified companies including Meyers Nursery and Wapsie Pines declined to bid due to being too busy to complete said work yet this fiscal year. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax El Sewer ❑ Sanitation ElBonds El Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 20,000.00 •r-i000 and the current available balance is $ 6,050.00 Respectfully submitted, y �.J.11LC JGLCi� 5�14�14- /277. ti/`a.��,L l ),?."(4l1...L ���f' yys4 (Signature Dept. Head or Designee) Date (Sign'ature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Downtown Retaining Wall (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,570.00 plus est. shipping costs of $ N/A to pay for or purchase advertising and advertising spot production to promote the Cedar Valley SportsPlex during Monday Night Football and various other programming. City Clerk Use Only Finance Committee Approval Date ,5/r 41 ,q" This purchase or expenditure is being made because: early Fall through Winter are crucial time periods to attempt to grow our membership base. �.(.yyc (4, ;ta') C Vendor selected for this purchase: OnMedia (Cedar Falls, IA) nBids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: OnMedia is the only vendor with this package. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1351 Advertsing (from FYE '15 budget) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful r submitted, (Signature Dept. ead besignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\mnf ad pre auth (Mar 2010) (Project Code) $ 1500.00 $ 111500.00 ✓ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 6/l0 y- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,208.88 plus est. shipping costs of $ 36.26 to pay for or purchase additional jerseys for Optimist Baseball and Softball. This purchase or expenditure is being made because: our original order was placed in the Winter, after uniform nights we typically need to place another order to cover various sizes. Vendor selected for this purchase: AD Starr (Pittsburgh, PA) ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $1,245.15 BSN Sports (Cedar Falls, IA) $1,297.04 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer Bonds Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 42,000.00 and the current available balance is Respectfully submitted, (Signatur pt. Head or Designee) Date (Sigriature Finance Dept. Review) Date $-7,124_62 y K:\shared goodies\forms\extra jersey pre auth (Mar 2010) City Clerk Use Only Finance Committee e Approval Date J! %!/iTti City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,762.38 plus est. shipping costs of $ included to pay for or purchase (3) Beverage coolers with casters for Young Arena's concessions operations. This purchase or expenditure is being made because: Eliminates the need to purchase ice for beverage sales at Young Arena. Vendor selected for this purchase: Wilson Restaurant Supply, Cedar Falls IA I-1 Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply Co, Cedar Falls IA $4762.38 Rapids Wholesale, Cedar Rapids IA $5179.83 Restaurant Equippers, Columbus ,Ohio $4878.63 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1373 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, zi�� V _�5/K / V (J ignature D . ead or Designee) Date (Project Code) $ 7.400.00�ll►'iu- $ 5,250.00 ✓fit- ‘04(_ q7 -1 `) (Signature Finance Dept. Review) Date K:lshared goodiesltorms12014 Beverage Coolers (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,575.00 plus est. shipping costs of $ na to pay for or purchase Preparation and painting of Young Arena outside main entrance railings. City Clerk Use Only Finance Committee Approval Date Jr//9//e/ This purchase or expenditure is being made because: the railingshave chipped paint and exposed steel. Vendor selected for this purchase: Verbraken Newlook Painting, Waterloo Iowa n Bids or written quotes were taken on this purchase, as follows: Verbraken Newlook Painting, Waterloo Iowa $1,575.00 Personofied Inc, Waterloo Iowa $1,580.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n n General Fund Bonds n Road Use Tax n Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect submitted, (Signature Depth or Designee) Date ( K:\shared goodies \forms\2014 Railing Painting (Mar 2010) (Project Code) $ $-24,.3849o-1/ ignatke Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date 5//Q4 474 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 6,135.00 plus est. shipping costs of $ 0.00 to pay for or purchase Barracuda spam/virus email filter (model BSF300A55 ) This purchase or expenditure is being made because: Spam received is on the rise and will continue to rise. This will not eliminate spam but will help control the amount received. Vendor selected for this purchase: CDWG ❑X Bids or written quotes were taken on this purchase, as follows: CDWG: $6135 ITO Solutions: $6526.81 PCM: $6267.15 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 41,735.78 v Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\barracuda preauth 5-19-14 (Mar 2010) BILL TO: CITY OF WATERLOO 715 MULBERRY ST CDVirG.com 18©0.594,4239 SHIP TO: CITY OF WATERLOO Attention To: LARRY CRAIN 715 MULBERRY ST Accounts Payable WATERLOO IA 50703-5783 WATERLOO . IA 50703-5783 Contact: JAMES SANTEE Customer P.O. # BARRACUDA 300 Customer Phone #319.291.4598 W/5YR QUOTE CASEY CRONIN 877.495.7178 T J9 NO., 2812391 CDW Government 230 North Milwaukee Ave, Vernon Hills: IL 60061 HIPPOIGMETHO DROP SHIP -GROUND BARRACUDA SPAMiVIRUS FW 300 W!5Y EU Mfg#. BSF300A55 Contract: Iowa Educators Consortium 014-E Fax: 312.705,4675 OE400SPS SALES QUOTATION FHGJ143 8405954 5113/2014 Net 30 Days -Gout State/Local GOVT-EXEMPT 6,135.00 6.135.00 SUBTOTAL € 6,135.00 FREIGHT G 0.00 TAX 0.00 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. 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Sews eirrcd t.r000w;. 1vm= Previously Viewed Item Logitech Gaming Keyboard G5105 - keyboard $119.99 Customers Also Viewed Sandisk Cruzer - USS fla sh drive -4 005 $6.99 Planar PLL.2210W - LED monitor -2i' - with 3-Years Warranty Customer First $125.99 hltp://w5wd.pcm.com/p/Barracuda-Networks-Fireinell-Appliances/product-dpno-9000428--pdp.hachaaj 1/2 City Clerk Use Only Finance Committee Approval Date c>//4l[L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,200.00 plus est. shipping costs of $ to pay for or purchase Installation of 6 traffic detection cameras This purchase or expenditure is being made because: DOT reconstruction project - Mitchell and 1-380 and the 1-380 Ramps Vendor selected for this purchase: KWS, Inc. n Bids or written quotes were taken on this purchase, as follows: KWS, Inc. Cedar Falls $6,200.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 290-17-7120-336 - ,. IMX-380-7(110)68--02-07 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 39,600.00 and the current available balance is Respectfully submitted, nature Dept. H or Iesignee) /� c� $ 3y 4Jii'1:, ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-May-Expenditure Pre -Authorization- installation of cameras - KWS - 380-Mitchell-1380 ramps.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date J`//V/T�1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,020.00 plus est. shipping costs of $ 200.00 to pay for or purchase 2 - Aluminum Signal Heads and hardware This purchase or expenditure is being made because: Replace damaged equipment due to vehicle crash at Mitchell and 218. Vendor selected for this purchase: Brown Traffic QX Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA Traffic Control Corporation Ankeny, IA $1,020.00 $1,100.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. ead or Designee) (Project Code) $ 31;409-60 ; . 2 i d-U $ 12,613.62V Da e (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-May-Expenditure Pre -Authorization- signal heads due to crash 218 & Mitchell - Brown.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Cglttee approval required? YES — NO If so, date approved: SI//QAr City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 donation 37GFT.PARK 2,600.00 010 37 4105 1371 Bldg Maint 37GFT.PARK 2,600.00 TOTAL This amendment is being requested because: $2,600.00 TOTAL $2,600.00 The Waterloo Bucks have made a donation towards the purchase of a infield cover for Riverfront Stadium. The purchase can now be made since the donation was received. Prior Committee Actions (Dates): (Signature !Q%" Head or Designee) Date 5 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinancejCgprmittee approval required? YES �te NO 5//€04/- If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2013 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 01 6920 3111 Hotel -motel tax D1 HMT WCVE 26,215.00 010 01 6920 1393 subsidies D1HMT WCVE 41,874.00 010 01 6920 3000 Cash on Hand D1 HMT WCVE 15,659.00 010 01 6650 3111 Hotel -motel tax 01 HMT TX13 10,000.00 010 01 6650 1393 subsidies 01 HMT TX13 10,000.00 TOTAL $51,874.00 TOTAL This amendment is being requested because: 4th quarter FY13 hotel -motel tax payment not paid to CVB until FY14. In addition, some prior year tax grants were not paid out until FY14. $51,874.00 Prior Committee Actions (Dates): ,(1)-(_ dve. iti gnature Dept. Head or Designee) Date (Signature Finance Dept. Review) S-7 ttif14 Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment_Hotel Motel.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ C ttee approval required? YES NO If so, date approved: 54__r_ City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 228 32 6100 3000 Cash on hand 32BDI RSRV 517,600.00 228 32 6100 1785 Refunds 32BDI RSR\ 517,600.00 TOTAL $517,600.00 TOTAL $517,600.00 This amendment is being requested because: a Section 108 Loan intended to be made using HUD grant funds received was never completed as anticipated. The time period for using this program has expired and therefore, these grant funds need to be returned to HUD. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendments_FY14.xIsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. INANCE DEPT. ONLY Financ Co ttee approval required? YES If so, date approNvv ed: 5//q//`f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 520 14 5200 3000 Cash on hand 35,000.00 520 14 5200 2700 Trfs Out 35,000.00 100 03 9050 6050 Trfs In 35,000.00 100 03 8980 2211 GO Interest 35,000.00 TOTAL $70,000.00 TOTAL This amendment is being requested because: Debt Service payments due in FY14 on the Sewer portion of GO Bond debt are higher than originally anticipated with the certified budget. $70,000.00 Prior Committee Actions (Dates): Signature Dept. Head or Designee) L./ Date 717,44,. /L &z- (Cbt )-<Le2 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodieslforms\Budget Amendments_FYI4.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO Q If so, date approved: Jl r l City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8400 3000 Cash on hand 17,715.00 010 12 9050 2700 Trfs Out 17,715.00 409 12 9050 6050 Trfs In 17,715.00 409 12 1400 2128 Safety Equip 17,715.00 TOTAL $35,430.00 TOTAL $35,430.00 This amendment is being requested because: approval was received to use excess grant funds that were inadvertently drawn down on the SCBA grant in FY2011 to cover the additional SCBA's that were purchased. Those additional SCBA's were purchased from GOB funds in 2011. In order to correct those prior year expenditures, a transfer was needed in the current year and this transfer was not previously budgeted. Prior Committee Actions (Dates): 1 ,c4-44 ,, Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendments_FY14.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ9 CgrRmittee approval required? YES NO_c /�/'ef If so, date approved: 7 (/ City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 423 08 6210 3000 Cash on hand 08PRO MISC 70,300.00 423 08 6210 2140 Land Acq 08PRO MISC 70,300.00 TOTAL $70,300.00 TOTAL This amendment is being requested because: plan to use the remaining Rath Development funds to acquire land in the Rath area for a future development project. $70,300.00 Prior Committee Actions (Dates): jrbre&A_ ff Y9,4-cei, , te.)-L-c,04/e..eiL ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \fors\Budget Amendments_FY14.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Cop6 ttee approval required? YES �� NO ` Q l [� If so, date approved: ✓/i /// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Planning Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-6886--e8' 3000 fund balance 44,000.00 010 08 5885 1371 bldg mtce 08PROMTCE 32,364.00 Off sac 010 08 5885 1371 bldg mtce 08PROMTCE 11,636.00 TOTAL $44,000.00 TOTAL $44,000.00 This amendment is being requested because: To pay for Jan -Mar snow removal expenses of $$38,064, and to estimate projected mowing of city lots for May to be paid by June 30. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodies\forms\Budget Amendment Request Form.xls (Apr 2003)