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05/12/2014
1. FINANCE COMMITTEE May 12, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of May 5, 2014. NEW BUSINESS Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Airport $6,950.00 A one-year rental contract for one (1) 72" front - mount side -discharge mower ($3,950) and one (1) 20" flex -wing rotary cutter ($3,000). Central Garage $6,000.00 NTE Replacement vehicle tires for Ambulance Fleet. Fire Rescue $4,750.00 Five (5) Stealth L-30 cylinders for SCBA's. Fire Rescue $2,066.00 Opticom Card. Human Rights $9,035.00 KWWL commercial advertising for the Fair Housing Program. Leisure Services $10,200.00 Amusement park tickets sold June through August 2014. Will be paid beginning of July, 2014. This will be F.Y. 2015 Budget Leisure Services $1,500.00 Four (4) double row studded ice tires for Young Arena's 2008 Zamboni. Installation will be done separate by a local vender. Leisure Services $2,097.50 One (1) Vinyl Line Kit w/goal creases, nine (9) bags of Pro Ice Paint and installation into the Young Arena ice surface for the 2014-2015 ice season. Leisure Services $5,745.00 Young Arena ammonia ice system annual preventative maintenance & safety improvements. Please note that additional funding may be needed for any worn or broken parts. Leisure Services $3,500.00 One (1) TACO inline circulation water pump for Young Arena's Ice System & Installation. Parking Maint. $7,899.84 + Nice (9) Parking Meters — Nine (9) decorative sleeves and bases. Police $3,000.00 NTE Supervisor training on productivity. Police $4,731.43 Renewal of general liability insurance from PDCM Insurance for Tri-County Task Force Investigators. Waste Management Srv. $2,986.00 + Repair of hydromatic pump. Tower Park sanitary $200.00 S/H lift station. Waste Management Srv. $13,249.71 + To rebuild Easton Mix Liquor Recycle Pump Motor, $400.00 S/H Flygt 3501. 2. Robert and Ursula class are requesting a refund in the amount of $230.12 as they have been charged for sewer since inception of their Water Works account, however, should have been classified sewer exempt — Septic system. BUDGET LINE ITEMS TO BE AMENDED 3. Approve project budget to use insurance proceeds from the spring 2013 hail storm to repair the Gates Park Pool Pump House roof in the amount of $11,970.00 as submitted by the Finance Department. 4. Approve the project budget for the Irving Safe Routes to School Traffic Signal Project at West 5th and Baltimore Streets in the amount of $92,000.00 as submitted by the Traffic Department. 5. Authorization to increase several line items on file in the City Clerk's office in the amount of $74,665.00 for several play-off games being added for the Black Hawks -Submitted by the Leisure Services Depart. 6. Authorization to increase Line Item Building/Ground Maintenance (1371) and decrease Line Item Five Brothers Revenue (3465) in the amount of $10,477.51 to be used for additional building and grounds maintenance -Submitted by the Building Maintenance Dept. 7. Authorization to increase Line Item WPD Forfeiture (1512) and decrease Line Item WPD Forfeiture (3603) in the amount of $4,000.00 to conform with the City's budget line item control policy - Submitted by the Police Dept. 8. Authorization to increase Line Item HAP Payments (1706) and decrease Cash in the amount of $50,000.00 to adjust for expenses -Submitted by the Housing Authority. 9. Authorization to increase several line items on file in the City Clerk's office in the amount of $32,000.00 to support equipment maintenance chargeback requirements -Submitted by the Central Garage. 10. Authorization to increase several line items on file in the City Clerk's office in the amount of $15,961,000.00 to record anticipated refunding debt -Submitted by the Finance Dept. 11. Authorization to increase several line items on file in the City Clerk's office in the amount of $25,000.00 to support routine expenses as well as needed equipment repairs -Submitted by Waterloo Regional Airport. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE May 5,2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of April 28, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Tim Andera, Associate Basic ArcGIS Training Cedar Falls, IA 05/14/14- $454.00 Planner, Adrienne Voelker, Workshop 05/15/14 Associate Planner Wayne Castle, Assoc. Eng., Basic ArcGIS Training Cedar Falls, IA 05/14/14- $908.00 Ryan Shatek, Eng. Tech, Workshop 05/15/14 Phil Schuppert, StrmWtr Spec., and Ben Wagner, Draftsperson Craig Hintzman, Signal Basic ArcGIS Training UNI — Cedar 05/14/14- $788.00 Tech II; Brandon Hodgin, Signal Tech I; Jeremiah Workshop Falls, IA 05/15/14 Amended from Luck, Equipment Operator, and Scott Krozek, 4/28/14 Equipment Operator Mark Brandes, CMOM Basic ArcGIS Two Day UNI — Cedar 05/14/14- $394.00 Specialist and Laura Wolff, Clerk I Training Workshop Falls, IA 05/15/14 Amended from 4/28/14 Inv. Hesse & Officer Protection — Our Ames, IA 05/19/14- $295.00 Stratton Children — Train the 05/20/14 Trainer Ayes: Three. Motion carried. Finance Committee May 5, 2014 Page 2 Michelle Weidner, Chief Financial Officer, expressed concern with providing lunch for a training being held in Cedar Falls, Iowa. Moved by Schmitt, seconded by Jones to amend the first two travel requests to remove the lunch expense. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request to dispose of the following vehicles via sealed bid: 121323-03 Chevrolet Minivan, 220863-03 Chevrolet Malibu, 791043-98 Ford F-250, 222A03-03 Ford Ranger, 510910-09 Ford Ranger (totaled), 111900-09 Ford Crown Victoria, 111094-09 Ford Crown Victoria, 111901-09 Ford Crown Victoria, 111902-09 Ford Crown Victoria, and 111904-09 Ford Crown Victoria —Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $5,561.26 Purchase of chairs for City Council Chambers remodel. Building Maintenance $8,000.00 Purchase of start-up pool chemicals for Byrnes & Gates Pools. Building Maintenance $3,500.00 Labor and misc. items to replace two compressors on the multi stack chiller at 5 Sullivan Brothers -City will provide compressors and refrigerant. Central Garage $5,625.00 Rebuilt motor — truck No. 151007. Engineering $4,250.00 Replacement pole & fixture along with all needed labor & materials per project specifications. Leisure Services $7,850.60 Removal of deteriorating limestone rock wall adjacent to Gates Pro Shop & replace with new block retaining wall. Leisure Services $2,160.00 Annual flowers to be planted in 24 of the saucer style planters at Riverloop Expo Plaza. Leisure Services $4,831.00 Three sets of the new style tree grates installed in & around Riverloop Expo area. Leisure Services $4,104.00 Installation of a retaining wall near the intersection of West 3rd Street & 218 Access Road. Leisure Services $8,000.00 Chemicals & fertilizer for turf management at city parks, right-of-ways, and ball diamonds. Sanitation $22,581.00 + $2,400.00 S/H 35-65-95 Gallon Garbage Carts. Finance Committee May 5, 2014 Page 3 Street $23,760.00 Crack Sealer Sealant. Traffic Operations $5,425.00 2 decorative light poles & fixtures. Traffic Operations $1,150.52 25 foot street light pole with 15 ft. arm. Traffic Operations $7,665.00 Loops & Autoscope camera with hardware. Traffic Operations $2,730.00 Flush -Mount Wireless Sensor & Epoxy tube. Traffic Operations $3,629.20 40 sets of anchor bolts. Waste Management Srv. $5,209.00 Two SCBA units with airmasks, carring harness, air cylinder, and one space air cylinder. Waste Management Srv. $10,771.00 Replacement Pump at Cattle Congress Sanitary Lift Station. Waste Management Srv. $16,575.66 PowerEdge R820, Catalog No. en1089, WMS computer server. Ayes: Three. Motion carried. Building Maintenance request for chairs for the Council Chambers: Ayes: Two. Nays: One (Schmitt). Moved by Cole, seconded by Schmitt that the project budget for Police overtime to be reimbursed by the Isle Casino Hotel at Waterloo in the amount of $8,500.00 for FYE2014, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that the project budget for the Fire Department for the purchase of 7 Medical Monitors, funded with $133,000.00 through a grant from the Black Hawk County Gaming Association and $57,000.00 in bond money, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase several line items on file in the City Clerk's office in the amount of $38,544.89, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase several line items on file in the City Clerk's office in the amount of $38,000.00, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item K-9 Fund (1528) and decrease Line Item K-9 Fund c/o cash (3000) in the amount of $10,000.00, be approved. Ayes: There. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item Electric Supplies (1521) and decrease Line Item Misc Revenues (3800) in the amount of $3,125.00, be approved. Ayes: Three. Motion Carried. Finance Committee May 5, 2014 Page 4 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 5, 2014, in the amount of $2,570,029.17, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Jones that the meeting be adjourned at 5:23 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: May 12, 2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Robert and Ursula Class are requesting a refund in the amount of $230.12 as they have been charged for sewer since inception of their Water Works account, however, should have been classified sewer exempt - septic system. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: SEWER REFUND Policy Issue: None 520-14-5200-1785 kt- Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. • )fat-i3 2 /Rev. eSu -•A sev•)tr W t- 1 a ve- s t (44 c aye. d o vn n w t J L w o vkS vv Levi- ' (E° Y \AI V to 31-i - c - f Vl O et'J l kaM. k` VI,V1;S VOR.,4" aMd_ (AV C(aJs 0 2 7 GerrRc- 1)-✓e 0.1410 0 l to ,i V 7 01 .r. • -„i .. • UUG6DFR DISPLAY Disp Account No 15 75 1070 66039 B Customer CLASS ROBERT & URSULA Address 3027 CEDAR 5=Payments ? Billing Consu Dat e 4/02/14 6 1/03/14 10/03/13 7/02/13 4/03/13 1/04/13 Water Payment lay Account History illing Date Ph 433-6204 TER WATERLOO Sewer Garbage STORM Payment Payment Payment 6 22.47- 37.50- 27.00- 13 27.22- 39.38- 28.35- 6 20.44- 37.50- 27.00- 6 21.15- 39.38- 28.35- 11 28.29- 41.46- 27.00- UUG6DFR DISPLAY Display Account History Account No 15 75 1070 66039 Billing Date Customer CLASS ROBERT & URSULA Ph 433-6204 Address 3027 CEDAR TER WATERLOO 4/21/14 15:36:09 Activity Total Payment St Cnd 0 8.25- 95.22- P 8.66- 103.61- P 8.25- 93.19- P RT* 8.66- 97.54- P RT 8.25- 105.00- P 5=Payments ? Billing Consu Date 10/02/12 11 SERV Water Sewer Garbage Payment Payment Payment 23.95- 34.90- 18.00- .90- MISC 28.00- /)cc):d F3=Exit F14=Mthly Bill F16=Acct Info F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS F17=Bill /r)A_A_d-' 4/21/14 15:36:09 Activity STORM Payment 5.50- Total St Cnd Payment 111.25- P S-0 y/b2// (iaot- F18=Bi11/Pmt F19=Cust 014 Luc to() i\CLYL.0� yrir lk, r'kt 1'f; I, d''+: :".):.f.f': ro•,,, C; 14-15ka I �IQmC-2 Ier%A✓- 7/3-- ei)-engeHl W0,442 0, ch,), fo 70 g Ijl"Iilljlnlu►jll���l��jfl! Ursula CLASS 3027 Cedar "Terrace Drive Watcrin>, IOWA 50702 U.S.A. GYM/ /2, /`t City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 6,950.00 plus est. shipping costs of $ to pay for or puchase a one-year rental contract for one (1) 72" front -mount side -discharge mower ($3,950) and one (1) 20' flex -wing rotary cutter ($3,000). This purchase or expenditure is being made because: Airport needs to have equipment to mow approximately 600+ acres on airport property. 0 Bids or written quotes were taken on this purchase, as follows: P&K Midwest, Waterloo 20' Mower/ $3,000 72" Mower/$3,950 P&K Midwest, Sumner 20' Mower/$3,600 72"Mower / $4,350 Titan Machinery, Waverly - did not have comparable sized equipment 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax 0 Sewer El Sanitation nBonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 23,693.00 f ivy 0 / and the current available balance is $ 2,427.95 C 9,1{a`7-c2 affev recLtPsted L ud U elm(' t� �"/ Respectfully submitted, (Signature Dept. Head or Designee) Adlie %/ ;rG.:/Ls C.4 iL2 6-7-:2-14 Date (Sighature Finance Dept. Review) Date users\shared goodies\forms\Mowers 2014.xIs(Oct 2004) ll JOHN DEERE Quote Id: 9571467 Prepared For: Waterloo Regional Airport-alo Prepared By: Brent Judisch P & K Midwest, Inc. 2415 Sergeant Road Waterloo, IA 50701 Tel: 319-233-3553 Fax: 319-988-3022 Email: bjudisch@pkmidwest.com Date: 24 April 2014 Offer Expires: 23 May 2014 Confidential • JOHN DEERE Quote Id: 9571467 24 April 2014 Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Dear MIKE This is a seasonal Rental on 2 pieces of John Deere mowing equipment. Sincerely Brent Judisch Brent Judisch 319-233-3553 P & K Midwest, Inc. Confidential JOHN DEERE Quote Summary Prepared For: Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Business: 319-291-4483 Prepared By: Brent Judisch P & K Midwest, Inc. 2415 Sergeant Road Waterloo, IA 50701 Phone: 319-233-3553 bjudisch@pkmidwest.com Quote Id: Created On: Last Modified On: Expiration Date: 9571467 24 April 2014 24 April 2014 23 May 2014 Equipment Summary JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades - RENTAL JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL Equipment Total Selling Price $ 3,000.00 X Qty 1 = Extended $ 3,000.00 $ 3,950.00 X 1 = $ 3,950.00 $ 6,950.00 Quote Summary Equipment Total SubTotal Total Down Payment Rental Applied Balance Due $ 6,950.00 $ 6,950.00 $ 6,950.00 (0.00) (0.00) $ 6,950.00 Salesperson : X Accepted By : X Confidential JOHN DEERE Selling Equipment Quote Id: 9571467 Customer: WATERLOO REGIONAL AIRPORT-ALO JOHN DEERE HX20 Flex -Wing Rotary Cutter -1000 RPMStump Jumpers - Single Suction Blades - RENTAL Hours: Stock Number: Description Qty HX20 Flex -Wing Rotary Cutter - 1000 1 RPM Stump Jumpers - Single Suction Blades Standard Options x- Per Unit United States 1 Constant Velocity with Lock -Slide 1 Collar Driveline, Cat. 5, 1000 RPM - 1-3/8 In. Front Safety Shield - Chain Rear Safety Shield - Chain Spreading Control Kit Freight 1 1 1 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL Hours: Stock Number: Description Qty 997 Commercial L. C. Diesel Max- 1 Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck Dealer:Attachrriimftts' Deluxe Comfort Seat with Armrest 1 Front Light (2) Kit 1 Confidential JOHN DEERE Quote Id: 9571467 Prepared For: Waterloo Regional Airport-alo Prepared By: Kevin Brandt P & K Midwest, Inc. 1414 W 1st Sumner, IA 50674 Tel: 563-578-5115 Fax: 563-578-8496 Email: kbrandt@pkmidwest.com Date: 24 April 2014 Offer Expires: 23 May 2014 Confidential JOHN DEERE Quote Id: 9571467 24 April 2014 Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Dear Waterloo Regional Airport This is a Summer Rental of John Deere equipment. Sincerely Kevin Brandt .girth g'1-4-1--1- Kevin Brandt 563-578-5115 P & K Midwest, Inc. Confidential JOHN DEERE Quote Summary Prepared For: Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Business: 319-291-4483 Prepared By: Kevin Brandt P & K Midwest, Inc. 1414 W 1st Sumner, IA 50674 Phone: 563-578-5115 kbrandt©pkm idwest. com Quote Id: Created On: Last Modified On: Expiration Date: 9571467 24 April 2014 24 April 2014 23 May 2014 Equipment Summary JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades - RENTAL JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL Equipment Total Selling Price Qty Extended $ 3,600.00 X 1 = $ 3,600.00 $ 4,350.00 X 1 = $ 4,350.00 $ 7,950.00 Quote Summary Equipment Total SubTotal Total Down Payment Rental Applied Balance Due $ 7,950.00 $ 7,950.00 $ 7,950.00 (0.00) (0.00) $ 7,950.00 Salesperson : X Accepted By : X Confidential • JOHN DEERE Selling Equipment Quote Id: 9571467 Customer: WATERLOO REGIONAL AIRPORT-ALO JOHN DEERE HX20 Flex -Wing Rotary Cutter -1000 RPMStump Jumpers - Single Suction Blades - RENTAL Hours: Stock Number: Description Qty HX20 Flex -Wing Rotary Cutter -1000 1 RPM Stump Jumpers - Single Suction Blades United States Constant Velocity with Lock -Slide Collar Driveline, Cat. 5, 1000 RPM - 1-3/8 In. Front Safety Shield - Chain Rear Safety Shield - Chain Spreading Control Kit Freight 1 1 1 1 1 1 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL Hours: Stock Number: Description 997 Commercial L. C. Diesel Max - Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck Deluxe Comfort Seat with Armrest Front Light (2) Kit Qty 1 1 1 Confidential 0 JOHN DEERE Quote Id: 9571467 Prepared For: Waterloo Regional Airport-alo Prepared By: Justin Dilger P & K Midwest, Inc. 1416 4th Street Sw Waverly, IA 506774325 Tel: 319-352-2426 Fax: 319-352-0546 Email: jdilger@pkmidwest.com Date: 24 April 2014 Offer Expires: 23 May 2014 Confidential 0 JOHN DEERE Quote Id: 9571467 24 April 2014 Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Dear Waterloo Regional Airport. 1 season Rental on new John Deere mowing equipment. Sincerely Justin Dilger 76 Justin Dilger 319-352-2426 P & K Midwest, Inc. Confidential JOHN DEERE Quote Summary Prepared For: Waterloo Regional Airport-alo 2790 Livingston Ln Waterloo, IA 50703 Business: 319-291-4483 Prepared By: Justin Dilger P & K Midwest, Inc. 1416 4th Street Sw Waverly, IA 506774325 Phone: 319-352-2426 jdilger@pkmidwest.com Quote Id: Created On: Last Modified On: Expiration Date: 9571467 24 April 2014 24 April 2014 23 May 2014 Equipment Summary JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades - RENTAL JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades Equipment Total Selling Price Qty $ 3,600.00 X 1 = Extended $ 3,600.00 $ 4,300.00 X 1 = $ 4,300.00 $ 26,353.96 X 1 = $ 26,353.96 $ 34,253.96 Quote Summary Equipment Total SubTotal Total Down Payment Rental Applied Balance Due $ 34,253.96 $ 34,253.96 $ 34,253.96 (0.00) (0.00) $ 34,253.96 Salesperson : X Accepted By : X Confidential 0 JOHN DEERE Selling Equipment Quote Id: 9571467 Customer: WATERLOO REGIONAL AIRPORT-ALO JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades - RENTAL Hours: Stock Number: Description Qty HX20 Flex -Wing Rotary Cutter - 1000 1 RPM Stump Jumpers - Single Suction Blades mdard Options - Per On' United States 1 Constant Velocity with Lock -Slide 1 Collar Driveline, Cat. 5, 1000 RPM - 1-3/8 In. Front Safety Shield - Chain Rear Safety Shield - Chain Spreading Control Kit ther Charged, Freight 1 1 1 1 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck - RENTAL Hours: Stock Number: Description 997 Commercial L. C. Diesel Max - Frame Z-Trak with 72 In. Side Discharge 7-Iron PRO Deck Qty 1 ealer Attachments Deluxe Comfort Seat with Armrest Front Light (2) Kit 1 1 JOHN DEERE HX20 Flex -Wing Rotary Cutter - 1000 RPMStump Jumpers - Single Suction Blades Confidential 0 JOHN DEERE Selling Equipment Quote Id: 9571467 Customer: WATERLOO REGIONAL AIRPORT-ALO Hours: Stock Number: Description Qty HX20 Flex -Wing Rotary Cutter - 1000 1 RPM Stump Jumpers - Single Suction Blades Standard Options - Per Uni United States 1 Constant Velocity with Lock -Slide 1 Collar Driveline, Cat. 5, 1000 RPM - 1-3/8 In. Front Safety Shield - Chain 1 Rear Safety Shield - Chain 1 Spreading Control Kit 1 Freight Other Charges Confidential City Clerk Use Only Finance Committee �1 Approval Date 0441 a/7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ NTE 6000. plus est. shipping costs of $ 0.00 to pay for or purchase Replacement vehicle tires for Ambulance Fleet This purchase or expenditure is being made because: Replacement tires due to excess wear Vendor selected for this purchase: Blacks Tire / Michelin ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Vendor utilizing and honoring state bid price on tires Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1411-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,000.00 and the current available balance is $ 61899760 Respectfu submitted, ^ K:\shared goodies\forms\Central Garage - Replacement Ambulance Tires - May 2014.xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date rhaty /2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 4,750.00 plus est. shipping costs of $ n/a to pay for or purchase (5) Stealth L-30 cylinders for SCBA's. This purchase or expenditure is being made because: Cylinders have expired Vendor selected for this purchase: Sandry Fire Supply l l Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Single Source Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) El This expenditure is to be coded to the following budget line -item: 409-12-1400-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Regpesubmitted • Date di (Project Code) $ 75,000.00 $ 17,714.481/ (Signature Dept'Head or Designee) Date (Signature p ) Sent over 050714 SandryFire Supply, L.L.C. 618 6th Street tr eet DeWitt, IA 52742 Voice: 888-586-2938 Fax: 563-659-8147 Quoted To: Waterloo Fire Department 425 E 3rd Street Waterloo, IA 50703 QUOTATION Quote Number: m2542 Quote Date: Apr 24, 2014 Page: 1 Customer ID Good Thru Payment Terms ' Sales<Rep Waterloo 5/24/14 Net 30 Days ron 5.00 msa807586 MSA Stealth L-30 Carbon Cylinders Unit Price 950.00 4,750.00 Subtotal 4,750.00 Sales Tax Freight To 2009 GENERAL OBLIGATION BOND PROCEEDS FUND 409 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Code Enforcement Vehicles 409-22-5125-2117 50,000.00 (8,658.00) Cap Equip -Engineering Dept. Truck 409-07-7830-2117 16,000.00 532.69 Cap Equip -Leisure Services Trucks 409-37-4100-2117 220,000.00 (532.69) Cap Equip -Motor Pool Vehicles 409-18-7950-2117 24,000.00 1,609 00 -`_ Cap Equip -Parking Maintenance Truck 409-17-7910-2117 24,000.00 1,322.49 Cap Equip -Police Investigation Vehicles 409-11-1100-2117 20,000.00 (1,855.62) ,; ? Cap Equip -Police Laboratory Vehicle 409-11-1100-2117 30,000.00 (625.00) Cap Equip -Police Patrol Cars 409-11-1100-2117 165,000.00 (6,658.00) Cap Equip -Police Vehicle Equipment 409-11-1100-2117 20,000.00 ..'' Cap Equip -Street Department Vehicles 409-19-7100-2117 400,000.00 43,679.51 Cap Equip -Traffic Department Truck 409-17-7120-2117 141,000.00 (28,814.38) " Central Garage -Equipment 409-18-7950-2110 66,000.00 Central Garage -Facility Improvements 409-18-7950-2152 65,000.00 City Fac-American Disabilities Act 409-22-8755-2152 100,000.00 City Fac-City Facilities Improvements (Taxable) 409-22-8800-2152 125,000.00 City Fac-Cultural Arts Building Impr 409-22-4205-2152 135,000.00 City Fac-Cultural Arts Building Impr (Taxable) 409-22-4205-2152 100,000.00 City Fac-Cultural Arts Parking Lot Paving 409-22-4205-2180 85,000.00 City Fac-Fire Station Improvements 409-22-1400-2152 10,000.00 City Fac-Fire Station Improvements (Taxable) 409-22-1400-2152 90,000.00 City Fac-Five Sullivans Center (Taxable) 409-22-4900-2152 80,000.00 ;•' City Fac-Library Improvements 409-22-3100-2152 55,000.00 City Fac-Parking Ramp Repairs 409-22-7960-2180 700,000.00 City Fac-Street Dept Building Impr (Taxable) 409-19-7100-2152 5,000.00 *" City Fac-Swimming Pool Improvements 409-22-4200-2132 100,000.00 City Fac-Young Arena Improvements (Taxable) 409-22-4500-2177 74,000.00 * x Cultural Arts -Arts Center Improvements (Taxable) 409-26-4205-2152 25,000.00 Cultural Arts -Arts Center/Youth Pavilion Impr 409-26-4205-2152 110,000.00 (10,000.00) Eng-Allen Hospital Area Storm Water Impr 409-07-5300-2103 70,000.00 (31,340.74) 31,863.13 Eng-Cedar River Dam Portages 409-07-7610-2175 0.00 120,000.00 s 4 Eng-Clark Street Drainage Improvements 409-07-5300-2162 70,000.00 (70,000.00) Eng-Dry Run Arch Valve Purchase 409-07-5600-2162 0.00 72,695.00 Eng-Dry Run Creek (E. 6th) Arch Gate Repl. 409-07-5600-2162 0.00 190,315.75 Eng-Dry Run Creek Study 409-07-5600-2103 0.00 119,000.00 Eng-East 4th Street & Ralston Rd. Paving 409-07-7500-2165 150,000.00 (150,000.00) Eng-East 6th Street Pump Station Repair 409-07-5300-2162 0.00 131,114.65 Eng-Flood Control Improvements 409-07-5600-2171 50,000.00 143,787.03 Eng-Flood Levee Certification 409-07-5600-2103 300,000.00 (99,521.45) Eng-Hwy 63 Storm Sewer Outfall Review 409-07-5300-2103 0.00 33,505.51 29,166.32 Eng-Lou Henry Hoover Sculpture Garden 409-07-7345-2103 0.00 10,000.00 5,561.23 Eng-Riverwalk Loop SE - Tree Removal 409-07-7355-2156 0.00 2,255.00 Eng-Sidewalk Repair 409-07-7650-2164 10,000.00 Eng-Storm Sewer Replacements 409-07-5300-2162 50,000.00 (10,000.00) Eng-Storm Water Quality Management 409-07-5305-1335 0.00 60,000.00 22,527.67 Eng-Storm Water -Blowers Creek Lift Station 409-07-5300-2162 300,000.00 (251,810.75) 28,827.35 En Storm Water-Fletcher/BH Rd Pump Station 409-07-5300-2162 30,000.00 (30,000.00) En Storm Water -Hollywood Pump Station 409-07-5300-2162 55,000.00 55,000.00 En Storm Water -Vinton St Lift Station 409-07-5300-2162 75,000.00(75,000.00) }. Eng-Storm Water -Virden Creek Pump Repl 409-07-5300-2162 100,000.00 (100,000.00) Eng-Storm Water-W 6th/Dry Run Creek Arch Review 409-07-5300-2103 60,000.00 11,950.71 Eng-Trail Blazing Signs (Downtown Wayfinding) 409-07-7120-2125 50,000.00 23,210.47 Eng-Virden Creek Levee 409-07-5600-2103 0.00 169,000.00 100,175.39 Eng-Virden Creek Tributary Improvement 409-07-5300-2162 500,000.00 (169,000.00) 293,294.00 Fire -Ambulance Replacement 409-12-1410-2117 185,000.00 (2,585.40) 17,714.48 Fire -Breathing App. Replacement 409-12-1400-2128 75,000.00 (944.36) Fire -Equipment & Uniforms 409-12-1400-2112 40,000.00 3,529.76 GO Bond Costs (Taxable) 409-03-8980-1750 25,000.00 3,075.57 GO Bond Costs (Tax -Exempt) 409-03-8980-1750 90,000.00 (33,600.00) 10,458.24 Leisure -Boating Center Improvements 409-37-4207-2175 10,000.00 10,000.00 1 of 2 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue $ 2,066.00 plus est. shipping costs of $ n/a Opticom Card. Department to expend to pay for or puchase May lz /r This purchase or expenditure is being made because: lightning strikes caused damage to Opticom. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1400-1521 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 1,500.00 f 6 (o (o 2 0;4, $ 2066.00 (Amendment sent through —54(1 GLy_cLctn-e -oI41 (Signature Depj! Head or Designee) Date (SignMure Finance Dept. Review) Date Sent over 050514 TRAFFIC CONTROL CORPORATION P.O. Box 1051 Ankeny, IA 50021 City of Waterloo ATTN: Matt Vlasak Item Description QUOTATION # SL-IA2014-04-28 Date: April 28, 2014 Page 1 of 1 Project — Opticom Trade In Quantity Unit Price Extended Price 01 Opticom 762 Phase Selector - 2 Channel 1 $1,760.00 $1,760.00 02 03 04 05 Trade In Discount for 752 Opticom 722 2 Channel Detector Trade in Discount for 722 Detector 1 1 1 -$250.00 $676.00 -$120.00 -$250.00 $676.00 -$120.00 $0.00 06 NOTES: FOB Origin Above prices do not include sales tax. Terms Net 30 days with approved credit Prices are firm for 30 days Delivery is approximately 30-45 days after release. NO FURTHER DISCOUNTS APPLY TOTAL 'V APR 3 Oftsctt �� l�j rFRLoo 60.00 $2,066.00 Phone 515-418-4114 www.trafficcontrolcorp.com Fax: 866-260-2822 City Clerk Use Only Finance Committee Approval Date Pay a fl /- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 9,035.00 plus est. shipping costs of $ N/A to pay for or purchase KWWL Commercial advertising for the Fair Housing Program This purchase or expenditure is being made because: advertising with KWWL for our Fair Housing Program Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: KWWL maintains the market in which we have jurisdiction. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund Road Use Tax Sewer El Sanitation Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP FYI3PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ature Dept. Head or $ 11,800.00 V $ ,11, 0 ate Signature Finance Dept. Review) Date K:\share• •oodles\forms\KWWL Pre-Aut •riz- on Master.xls (Mar 2010) 65/07/2014 05:20 3192914297 WATERLOO LEISURE SER PAGE 02/02 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeeefp�� c�� w�t Approval Dato May /21 /Y The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,200.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2014. Will be paid beginning July 2014. This will be Fiscal Year 2015 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We py IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EX General Fund U Road Use Tax J Sewer Sanitation CBonds n Federal/othergrants LA Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is espeetf submitted, (Project Code) :i i J1 J^r i S" $ /'�,04)0y� 15,6,:!L) $ 5407 .A.-'--76.704)0 6.Ga•U °'-- ✓ signature Dept. Iierad-6r Designee) Date (Signature Finance Dept. Review) Date K:\sharad goodlestforms Amusement Tics preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date / /2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,500.00 plus est. shipping costs of $ included to pay for or purchase (4) double row studded ice tires for Young Arena's 2008 Zamboni. Installation will be done separate by a local vender. This purchase or expenditure is being made because: The tires and studs are nearing the end of their useful life and are in need of replacement to keep driving conditions at the safest level possible. Vendor selected for this purchase: Hawk Performance Specialities LLC, Woodville WI Dx Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties LLC, Woodville, WI $1106.00 R & R Specialties, Somerset, WI--- $1608.40 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund n Road Use Tax n Sewer in Sanitation nBonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1375 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitteed, (Signature Deead or Designee) (Project Code) $ 3,400.00 $ 2,938.00 Date (Signature Finance Dept. Review) ,20 i5L Date K:\shared goodies\forms\2014 Zamboni Tires (Mar 2010) Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 1/16/2014 424 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M Item Descrip ion Qty Each Total Misc Tire, 10P1yLT245-75R16 Double row studded Electric resurfacer 4 276.50 1,106.00 thank you for the opportunity to quote this service Subtotal $1,106.00 Quote Valid for 30 days. Sales Tax (0.0%) $0.00 Total $1,106.00 -44414. - -11^e0 Page: 1 RV Specialties of Wisconsin Inc 484CtyRdVV Somerset, WI 54025 (715) 247-5090 Sold To: Young Arena 125 Commercial Street Waterloo, IA 50701 Confirm To: Sales Order Ship To: Young Arena 125 COMMERCIAL AVE Waterloo, IA 50701-1334 Order Number. 0160839 Order Date: 11/19/2013 Salesperson: DAND Customer Number. YOUNG Customer P.O. Ship VIA TRUCK F.O.B. Terms Net 30 !tern Number Unit Ordered Shipped Back Order Price Amount 1B-0700D TIRE, STUDDED, 700-4946+, 552- EACH 4.00 0.00 0.00 372.10 1,488.40 /FREIGHT Freight Charge 1.00 0.00 0.00 120.00 120.00 Net Order: 1,608.40 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Order Total: 1,608.40 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance CommitteeApproval Date IUCL.t /? /' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,097.50 plus est. shipping costs of $ included to pay for or purchase (1) Vinyl Line Kit w/ goal creases, (9) bags of Pro Ice Paint and Installation into the Young Arena ice surface for the 2014-2015 ice season. This purchase or expenditure is being made because: The installation of new ice paint, lines and logos are necessary prior to the start of the ice season each year. Vendor selected for this purchase: Hawk Performance Specialites LLC Woodville, WI Q Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties LLC, Woodville, WI $2097.50 R & R Specialties, Somerset, WI--- $2935.00 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer U Sanitation riBonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res pec ulllyy submitted, %0/`1 (Signature D Head or Designee) Date (iCnature Finance Dept. Review) Date (Project Code) $ 35,1257ee /`.) `0 & $ 2. e887677 ,5te) C, K:\shared goodies \forms\2014 Ice Painting Pre-Auth (Mar 2010) Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 4/14/2014 453 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M Item Descrip ion Qty Each Total Notes* * Ice sheet to be ready upon arrival * Floor temp must be between 12-14 degees for best application and appearance * Warm floor temps can and often do cause white paint to turn gray * Facility staff will provide additonal help to move hose during paint and vinyl install. * Delays may cause additonal expense ** All product to be purchased from HPS or quote will be void ** thank you for the opportunity to quote this service Subtotal $2,097.50 Quote Valid for 30 days. Sales Tax (0.0%) $0.00 Total $2,097.50 Page 2 Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 4/14/2014 453 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M Item Description Qty Each Total Ice paint quote 2014/2015 Season Young Arena Waterloo, IA Date: Undertermined ( Mid July) Time: To be determined Ice sheet size: 100' x 200' Concrete floor Lumin'Ice Pro Wh... Lumin'Ice Pro - 501b bag 9 92.50 832.50 Titanium dioxide based bright white ice paint Misc Complete Vinyl line kit 101', Includes creases ( NHL or 1 615.00 615.00 USA Hockey) Labor Labor / travel / expenses ( Discounted price / $1250.00 std IPS w/o logos) 1 650.00 650.00 * Paint base coat white * Seal base coat white ( water 2-3 coats) * Mark out all USA Hockey lines, circles, dots, creases, and hashmarks * Help facility staff install vinyl line kit * Help facility staff layout logos supplied by facility ( approx 17 vinyl / cloth logos) * seal in all logos and vinyl lines as installed * Cleanup work area thank you for the opportunity to quote this service Subtotal n,,...c V..1:A r .. an -1__._ Sales Tax (0.0%) Total Page 1 Young Arena 125 Commercial Street Waterloo. IA 50701 Calm Ta Quote R&R Specialties of Wisconsin Inc 484 Cly Rd VV Somerset, WI 54025 (715) 247-5090 Sold To: S!/p To: Young Mere 125 COMMERCIAL AVE Waledoo, IA 50701-1334 Order 1Mmber. 0159815. Order Da4x 562014 Selespenmc TONY CtefonrrNumber: YOUNG Customer P.O. Ship VIA DELIVER FA.B. Tana Net 30 bm Number Unit Ordered 9M8ped BeckOsder Pdw Armen[ JI-3000 EACH 10.00 0.00 0.00 112.00 1.120.00 .ET ICE WHITE PAWT ye, 000 ACC -VINYL EACH 1.00 0.00 0.00 .00 815.00 Vinyl Lire kit W/Creases Whew 000 Vinyl Line Kit wlth USA I la.key Crease /PAINTING LABOR 1,000.00 Ice Painting Labor Labor to paint ice compete, layout end instill lines and logos Net Order. 2,935m Less Discount 0.00 Freight 0.00 Sales Tax 0.00 Order Total: . 2.93&00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee /V�Y,� Approval Date U1 /2, f'/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,745.00 plus est. shipping costs of $ n/a to pay for or purchase Young Arena ammonia ice system annual preventative maintenance & safety improvements Please note that additional funding may be needed for any worn or broken parts. This purchase or expenditure is being made because: The ice system prevenative maintenance program is completed each summer in preperation for the upcoming ice season. Vendor selected for this purchase: All Temp Refrigeration --Cedar Rapids, IA n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.- _ub itted ignature Dept. Ho or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\2014 Ice System PM (Mar 2010) (Project Code) $ 16, 000.00 $ 1 0-D0-, '73-73 s� ti a Cedar Rapids, IA 52404 Phone: 319-362-8367 Fax 319-247-7087 All Temp Refrigeration 5907 - 4th Street SW, Suite 250 To Young Ice Arena Attn: Mr. Jake Schaefer 125 Commercial Street Waterloo, IA 50701 Proposal Date Proposal # 4/7/2014 14-0452 Job Site Young Ice Arena 125 Commercial Street Waterloo, IA 50701 Description Total We are pleased to quote you the following information on going over the (2) Vilter compressors on the yearly preventive maintenance. Our scope would include the following: 1. Pull the heads and clean the water jackets. 2. Install new helical springs. 3. Pull the crank case cover and clean out crank case and inspect. 4. Install a new oil filter on both machines. 5. Recalibrate transducers. 6. Gaskets. 7. Check evaporative condenser. 8. Clean nozzles and grease bearings. 9. Test NH3 sensor. 10. Check electrical connections and starters. Our price for both compressors is 5,745.00 Items not included: 1. Any worn or broken parts 2. Freight 3. Compressor oils 4, Overtime or weekend work We would like to thank you for the opportunity to present this proposal to you. Ifyou have any questions or should require additional information, please feel free to contact us at 319-362-8367. Total Proposal Before Tax $5,745.00 Payable as follows: All material is guaranteed to be as specified_ Al! work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an exrra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry tire, tornado, and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Signature Above signature represents acceptance of proposal and permission to procede with project. It is agreed that the Seller will retain title to any equipment or material famished until complete payment has been made. If settlement is not made as agreed, the Seller has the right to remove equipment and material without being held responsible for any damages resulting from the removal of equipment. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date POI/2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,500.00 plus est. shipping costs of $ included to pay for or purchase (1) TACO Inline circulation water pump for Young Arean's Ice System & Installation. This purchase or expenditure is being made because: The current pump is nearing the end of its useful life. Replacement is needed to protect the system from unecessary breakdown. Vendor selected for this purchase: ALL TEMP REFRIGERATION, Cedar Rapids Iowa 111 Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �x General Fund Road Use Tax I I Sewer ❑ Sanitation ❑ Bonds Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 1 ST000 OO 70, OcO ✓ $ 1-4-7z'n3e76t7 K:\shared goodies\forms12014 Evap Interior Water Pump Replacement (Mar 2010) CuA-P Iu tr I All Temp Refrigeration 5907 - 4th Street SW, Suite 250 ALIEDThaVgnIP Cedar Rapids, IA 52404 Phone: 319-362-8367 Fax: 319-247-7087 To Young Ice Arena Attn: Jake 125 Commercial Street Waterloo, IA 50701 Proposal Date Proposal # 12/4/2013 13-0363 Job Site Young Ice Arena 125 Commercial Street Waterloo, IA 50701 Description Total We are pleased to quote you the following replacement condenser water pump. 1. Supply (1) new Taco condenser water pump: Taco KV3007 3x3 Inline Circulation Pump 3HP ODP, 1750 RPM, 208-230/460-3PH 220 GPM (30' TDH Our price for the above: Items not included: 1. Freight 2. Applicable taxes 3. Installation We would like to thank you for the opportunity to present this proposal to you. Ifyou have any questions or should require additional information, please feel free to contact us a1319-362-8367. 2,376.00 Total Proposal Before Tax $2,376.00 Payable as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are _ contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance - - Signature Above signature represents acceptance of proposal and permission to procede with project. It is agreed that the Seller will retain title to any equipment or material furnished until complete payment has been made. If settlement is not made as agreed, the Seller has the right to remove equipment and material without being held responsible for any damages resulting from the removal of equipment. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date waif /2, IT The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Parking Maint. $ 7,899.84 plus est. shipping costs of $ 300.00 9 - Parking Meters - 9 decorative sleeves and bases Department to expend to pay for or purchase This purchase or expenditure is being made because: On -going project of replacing parking meters in the downtown district Vendor selected for this purchase: POM M Bids or written quotes were taken on this purchase, as follows: POM Russellville, AR $7899.84 + shipping Ti Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7910-2126 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 70,000.00 ✓ $ .';c - , 3 ✓ Respectfully submitted, Si ature Dept. He or Designee) Dale (Signature Finance Dept. Review)Date 9 P � 9) ( 9 P K:\shared goodies\forms\2014-May-Expenditure Pre -Authorization- 9 - Parking meters, sleeves & bases.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4f r/2 19 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ NTE $3000 plus est. shipping costs of $ 0.00 to pay for or purchase Supervisor training on productivity. This purchase or expenditure is being made because: To facilitte the development of a system of productivity tracking and performance for law enforcement officers and supervisors Vendor selected for this purchase: Van Meter and Associates ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: They are the sole provider and owner of this intellectual property. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) WPD Forfeiture This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res p; ly submitted, Dept. Head or Designee) 11TRIWPDF (Project Code) 341- C ?G` 3Iz7_;� Da e Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee vve'^, ,' Approval Date �u�/ /2 /1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,731.43 plus est. shipping costs of $ to pay for or purchase renewal of general liability insurance from PDCM Insurance for Tri-County Task Force Investigators. This purchase or expenditure is being made because: this is general liability insurance for task force members Vendor selected for this purchase: PDCM Insurance ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: PDCM is the City of Waterloo insurance provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds E Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11 Tri-TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectf sub itted, (Sig <ture D'pt. Head or Designee • Date (Sign'ture Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Daten /22 if City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.986.00 plus ext. shipping cost of $ 200.00 to pay for or purchase Repair of hydromatic pump. Tower Park sanitary lift station. This purchase or expenditure is being made because: Pump had lower mechcanical seal failure. Vendor selected for this purchase: Quality Pump & Control Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for rebuilding this pump. Total cost including freight $3186.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: ESanitation: Bonds: ❑Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) rPf in which budgeted amount is $ 256;000.00 oct; 60 and the current available balance is $ ^:�^2 /v,6711°131 Respectfully submitted, t�. t lat61 i/1 6-6)a4/ (Signature Dept. Head Or Designee) Date (Sghature Finance Dept. Review) Date Quality Pump & Control 840 15th Street S.W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Item Part Part Shop Supplies Part Shop Labor Quotation Date 4/30/2014 Quote # 199 P.O No Project Description Qty Cost Total Repair of Hydromatic pump. Pump had lower mech seal failure, sensor cable has outer insulation damage in a couple spots and power cable has some cracking. Rebuild kit includes bearings, seals and orings Power/sensor cable Transformer oil 1 1 1 12 981.0(1 680.00 50.00 195.00 90.00 981.00 680.00 50.00 195.00 1,080.00 I2,93c. $%,936.LG 3 (9 tp. oO City Clerk Use Only Finance Committee nr� Approval Date /d`1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 13,249.71 plus ext. shipping cost of $ 400.00 To rebuild Easton Mix Liquor Recycle Pump Motor, Flvgt 3501. Department to expend to pay for or purchase This purchase or expenditure is being made because: Motor seal failure, letting water into motor. Vendor selected for this purchase: Quality Pump & Control nBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for rebuilding this pump motor. Total cost including freight $13,649.71 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nBonds: Federal/other grants: X Sewer: Sanitation: Other(specify): This expenditure is to be coded to the following budget line -item: 520- l 4-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 2687988-00 6j!Gl and the current available Respectfully submitted, (Signature Dept. Head Or Designee) 5' 6' o2c"1 Date (Signature Finance Dept. Review) Date Quality Pump & Control 840 15th Street S.W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Quotation Date Quote # 4/t0l2014 200 P.O. No. Project Item Description Qty Cost Total Part Part Part Shop Labor Part Part Repair of Flygt 3501 60hp pump Motor had water in housing and showing seal failure. Power cable has some deep cracking. Rebuild kit 35' of power/sensor cable 60hp motor Clean and bake FLS sensor PT sensor Ect CF/me 1' j'L19-cieleJ twery 40 7,348.71 1,213.00 495.00 9000 348.00 245.00 7,348.71 1,213.00 495.00 3,600.00 348.00 245.00 $i 3,24 '. 71 4- ( 3 ( q L1( Budget Amendment Descriptions for 5/12/2014 Finance Committee Meeting Agenda: 1. Approve the project budget to use insurance proceeds from the spring 2013 hail storm to repair the Gates Park Pool Pump House roof in the amount of $11,970 as submitted by the Finance Department. 2. Approve the project budget for the Irving Safe Routes to School Traffic Signal Project at West 5th and Baltimore Streets in the amount of $92,000 as submitted by the Traffic Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Spring 2013 Hail Storm - City Facilities Hail Damage City Contract No. Project Manager Project Budget Total n/a Craig Clark $ 11,970.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name Insurance 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None ❑ ❑X Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X El El ❑ ❑X ❑ ❑X Insurance proceeds from hail damage in the spring of 2013 will be used to repair the roof on the Gates Park Pool Pump House. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet_Bldg Hail Insur.xlsx\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION v �.. PAGE TWO Project Name (from page one) Spring 2013 Hail Storm - City Facilities Hail Damage Department No. project will be budgeted under 22 Activity No. project will be budgeted under 8820 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3376 Federal Contract for Sery 3750 Sale of Bonds 3625 Insurance EXPENDITURES: City Clerk Use Only Finance Committee Matti— Approval Date 12, 2O/474 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 010 Total 11,970.00 11, 970.00 TOTALS $ 11,970.00 $ $ $ $ 11,970.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1301 Temp Services 1382 Bldg Improvements $ 11,970.00 11,970.00 TOTALS $ 11,970.00 $ - $ $ $ 11,970.00 )5�(e 56/7 i�lydture ept. Head) Date j'�ePr'uFtiL 7.7 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet_Bldg Hail Insur.xisx\Page 2 (Donat or NON-constr) (Mar 2010) • Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS �i-vl 9 PAGE ONE n Safe Routes to School Traffic Signal Project at W 5th Street and Baltimore Street n/a Mohammad Elahi $ 92,000.00 1. How will this project be funded? A. Federal Grant Yes x No Grant Name Safe Routes to Schools CFDA # Z0,205 B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Source of Funding Yes l 1 No x Project No. Subproject No. To be assigned by thFinance Dept. 5€-S19 Paid by federal grant 100.00% Grant Agreement Number 11-SRTS-013 % Paid by state grant Grant Agreement Number 0 % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Traffic signalization of Baltimore and W 5th n/a n/a 0.00% 0.00% Done None 0 ❑ Yes No El 0 o ❑ ❑ ❑ ❑ gr.: r 00 Page 2 must be attached and signed. K:\shared goodies\forms\SRTS Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) vi rt Safe Routes to School Traffic Signal Project at W 5th Street and Baltimore Street City Clerk Use Only Finance Committee Approval Date /A, aoy, Department No. project will be budgeted under / Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. S>�f9 1a9 (Each column should only include amounts by fund) Fund; 4O Fund: Fund: Fund: 92, 000.00 Total 92,000.00 TOTALS $ 92,000.00 $ $ $ $ 92,000.00 2103 Engineering & Consulting $ 19,100.00 2125 Traffic Control Equipment 72,900.00 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 19,100.00 72,900.00 TOTALS $ 92,000.00 $ $ - $ - $ 92,000.00 (Signature Dept. H ad) t'zcitL,aL /, Lei Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\SRTS Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mittee approval required? YES V NO If so, date approved: ftf /a/ ao te,<- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4500 3113 Sales Tax 2,040.00 010 37 4500 3471 Arena Revenue 4,300.00 010 37 4500 3476 Ice Rent 22,000.00 010 37 4500 3473 Beer Sales 16,000.00 010 37 4500 3481 Concessions Rev 42,000.00 010 37 4500 1112 Part-time Salaries 5,000.00 010 37 4500 3498 Sale of Equip 8,625.00 010 37 4500 1388 Ice System Mtce 6,000.00 010 37 4500 1390 Dther Contracted Svc 12,200.00 010 37 4500 1398 Sales Tax 2,040.00 010 37 4500 1546 Beer Purchases 2,000.00 010 37 4500 1553 Merchandise Sales 15,000.00 010 37 4500 1558 Skating Equipment 5,000.00 010 37 4500 1390 Dther Contracted Svc 7,125.00 TOTAL $74,665.00 TOTAL $74,665.00 This amendment is being requested because: several play-off games are being added for the Black Hawks. - :/ri1 il. !a r ` /it 36; ! r Fin 47i6 fPCi4 i : , C: LS titz% p✓`v 4 04G9 ?li)nj.�(_ trF-,/7 '..S /j✓�J%.{ i i? ✓^Y7.< .'s' t /;t 44-4 er'!!--^vtrio' r. .s'%. ... ``t'..t: Prior Committee Actions (Dates): 6 (Signature Dept. Head . Iesignee Date 72 ),4;h; < C.Z.• ,'1 td'�'LZ-? (Signature Finance Dept. Review) .5-z/�,�/ Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Young Arena FYE2014 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C/gptmittee approval required? YES V NO �,1�,,�� � If so, date approved/MO.4/42• City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Building Maintenance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-22-6860-3465 5 Bros Revenue 10,477.51 010-22-6860-1371 Bldg/Grnd Maint _ 10,477.51 TOTAL $10,477.51 TOTAL $10,477.51 This amendment is be'ncre uestedbGu+a `f Additonal revenue eFa(b CKt�csra the Five Sullivan Brothers Convention Center is a i _L rG' f '- 1.1/t(f be_ ujed $,' tidy'. bl118 e ofroc„-rss. Prior Committee Actions (Dates): (Signat D t. Head or Designee) Date /L (Signature Finance Dept. Review) aeig Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form - 5 Bros Revenue 5-2-14.>ds (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ/Committee approval required? YES NO y/y]t�� If so, date approved:Pt/ ja , (9•0f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 14 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 01011 1150 3603 WPD Forf. 11TRI.WPDF 4,000.00 010 11 1150 1512 WPD Forf. 11TRI WPDF 4,000.00 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. $4,000.00 TOTAL $4,000.00 Prior Committee Actions (Dates): igna ead or Designee) Date 0 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\formslcsbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finanmittee approval required? YES NO If so, date approved: /UNA" lay an l City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount CASH 50,000.00 283 13 5452 1706 HAP Payments 50,000.00 TOTAL This amendment is being requested because: To adjust for expenses $50,000.00 TOTAL $50,000.00 Prior Committee Actions (Dates): (Sign ure Dept. Head or Designee) Date � f "-el z isze (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forrns\Budget Amendment 04-21-14.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ7mmittee approval required? YES NO ^ If so, date approved- /� On� l City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Central Garage Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 18 7955 3477 Sale of Gas 28,000.00 010 18 7955 1569 Vehicle Parts 28,000.00 010 18 7955 3920 Chargeback Fuel 4,000.00' 010 18 7955 1547 Oil & Greases 4,000.00 TOTAL $32,000.00 This amendment is being requested because: Transfer of chargeback funds to support equipment maintenance chargeback requirements TOTAL $32,000.00 Prior Committee Actions (Dates): (Signature Dept Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\fortes\Line Item Amendment - 2014 - Transfer of Revenue to Expense - May 2014.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan Co ma -tee approval required? YES NO If so, date approved: • /7 / ., 4A101 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 100 03 8980 3755 Refunding Bonds 8,920,000.00 100 03 8980 2240 Pymt to Escrow 12,306,000.00 100 03 8985 3755 Refunding Bonds 255,000.00 100 03 8985 2240 Pymt to Escrow 170,000.00 100 03 9050 6050 Transfer In 3,386,000.00 100 03 8985 2250 Prin 40,000.00 100 03 8980 1750 Debt Svc Exp 35,000.00 100 03 8985 1750 Debt Svc Exp 10,000.00 520 14 8980 3755 Refunding Bonds 3,400,000.00 520 14 9050 2700 Transfer Out 3,386,000.00 520 14 8980 1750 Debt Svc 14,000.00 TOTAL This amendment is being requested because: To record anticipated refunding debt transactions. $15,961,000.00 TOTAL $15,961,000.00 Prior Committee Actions (Dates): s%uLLC (rdiY-d146e11 5-7-ac)!�f � � 'd'e-( (Signature Dept. Head or Designee) Date Si a ure Finance Dept. Review Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Refunding Bonds FYE2014.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT ONLY Finance 9prnmittee approval required? YES if NO �J,'M��/V �/ If so, date approvedd-�'{ d� 0219/ City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2014 submitted by the WATERLOO REGIONAL AIRPORT Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 29 7700 3620 Rent & Lease 25.000.00 010 29 7700 1111 Sals-Reg 3,000 00 010 29 7700 -010 29 7700 1114 Time & Half 7,000.00 010 29 7700 010 29 7700 1400 Utilities 3,000.00 010 29 7700 010 29 7700 1533 Fuel Airport Use 3.000.00 010 29 7700 010 29 7700 1571 Equip/Parts 9.000.00 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 TOTAL $25,000.00 TOTAL $25,000.00 This amendment is being requested because: revenues are running well over budget and additional funds are needed to pay routine expenses, as wet as needed equipment repairs, Prior Committee Actions (Dates) NONE Head 727 or Designee " . Date (Signature Finance Dept. Review) Date ( rgrtature Dept Date Posted (Finance Dept.) K:Wsers\shared goodiesVonns)Amendment FYE14 ads (Apr 2003)